DATE:
TO:
FROM:
CONTACT:
SUBJECT:
Summary:
AGENDA REPORT CityofPoway
CITY COUNCIL
September 16, 2025
Honorable Mayor and Members of the City Council
Jodene Dunphy, Director of Human Resources and Risk Management 4(}-A II"'" Brian Mitchell, Fire Chief � ✓P Brian Mitchell, Fire Chief
(858)668-4462 or [email protected]
Jodene Dunphy, Director of Human Resources and Risk Management (858)668-4413 or [email protected]
Addition of Emergency Preparedness Program Manager Classification to the City of Poway Position Classification Plan and Management/Confidential Salary Schedule The role of the current Senior Management Analyst in the Fire Department, which includes disaster preparedness duties, has expanded and become more complex in the level of responsibilities. Staff requests to add a new classification title of Emergency Preparedness Program Manager to the City's Position Classification Plan and Management/Confidential Salary schedule so the Senior Management Analyst may be reclassified to an appropriate level reflecting actual duties being performed. No new Full Time Equivalent (FTE) positions are being requested.
Recommended Action:
It is recommended the City Council adopt the attached Resolution adding the new classification of Emergency Preparedness Program Manager to both the City of Poway Position Classification Plan and Management/Confidential Salary Schedule.
Discussion:
The responsibilities, scope, and complexities of the Senior Management Analyst in the Fire Department have expanded significantly beyond the current job description. The position performs traditional Senior Management Analyst duties, such as budget preparation and monitoring, writing staff reports, and assisting and researching grants, in addition to performing duties as the Disaster Preparedness Coordinator. Over the last several years, responsibilities in the area of disaster preparedness have grown to a level beyond the current job description as the position is currently the City's lead for developing, implementing and coordinating a comprehensive emergency management and disaster preparedness program, which includes fire mitigation. The position has also taken on 1 of6 September 16, 2025, Item #4
September 16, 2025, Item #4the responsibilities of: 1) difficult and complex planning for emergency response support and recovery; 2) coordinating disaster response and recovery operations; 3) developing and delivering public education programs for the community on a variety of disaster preparedness topics; 4) developing and delivering training and exercise programs for the Poway organization, public, and volunteers; and 5) preparing high-level technical records, plans, reports and information for management. The current Senior Management Analyst has also established relationships and working partnerships with local, state, and federal agencies, as well as community groups and other organizations, in an effort to ensure effective emergency management while representing the City at regional meetings. The position has moved from a disaster preparedness support role to a lead role in the fire department on emergency preparedness, education, response, mitigation and recovery. Reclassifying this position and creating a new job description to Emergency Preparedness Program Manager will better reflect the current duties performed, align compensation and responsibilities with market standards, create a level of accountability and consequence of error appropriate for the duties and exposure being performed by the position, and help retain staff in this critical position. The Emergency Preparedness Program Manager position will retain all responsibilities and duties of the Department's Senior Management Analyst as well as duties performed at the Program Manager level. Environmental Review: This action is not subject to review under the California Environmental Act (CEQA). Fiscal Impact: The estimated cost increase for salary and benefits in Fiscal Year 2025-26 of establishing the new classification of Emergency Preparedness Program Manager and reclassifying the Senior Management Analyst to the new classification is estimated at $18,300. Sufficient funds are available in the Fire Department budget in the current fiscal year. Public Notification: None. Attachments: A. Resolution Reviewed/Approved By: Assistant City Manager 2 of6 Reviewed By: Alan Fenstermacher City Attorney
RESOLUTION NO. 25-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, APPROVING CHANGES TO THE CITY OF POWAY POSITION CLASSIFICATION PLAN AND THE CITY OF POWAY MANAGEMENT/CONFIDENTIAL SALARY SCHEDULE WHEREAS, the City of Poway is committed to minimizing risks and ensuring safety for the community by prioritizing and enhancing emergency preparedness, planning, and mitigation; WHEREAS, a new position classification of Emergency Preparedness Program Manager has been identified as the appropriate level to perform emergency preparedness program duties in the Administration Division of the Fire Department;
WHEREAS, the new classification will appropriately reflect the duties of an already existing full-time equivalent (FTE) position with the responsibility of enhancing community resilience and improving readiness of the organization and Poway community for various emergency situations; WHEREAS, the City Council must approve new classifications added to the City of Poway Position Classification Plan and changes to the Salary Schedules, and the new classification specifications are on file in the Human Resources and Risk Management Department and available on the City’s website after approval by the Council; and WHEREAS, the City Council approves the personnel changes reflected in the City of Poway Position Classification Plan, attached hereto as “Exhibit A” and the City of Poway Management/Confidential Salary Schedule attached hereto as “Exhibit B.” NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway that the following personnel changes are authorized effective September 16, 2025:
SECTION 1: Creation of Emergency Preparedness Program Manager classification added to the City of Poway Position Classification Plan.
SECTION 2: Addition of the Emergency Preparedness Program Manager salary to the Management/Confidential Salary Schedule at Grade 670 with a monthly salary range of $9,921 - $12,060. //
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3 of 6 September 16, 2025, Item #4ATTACHMENT A
Resolution No. 25- Page 2
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Poway, California on the 16th day of September, 2025 by the following vote, to wit:
AYES:
NOES:
ABSTAINED:
ABSENT:
DISQUALIFIED:
______________________________ Steve Vaus, Mayor
ATTEST:
____________________________________ Carrie Gallagher, CMC, City Clerk 4 of 6 September 16, 2025, Item #4
City of Poway
Position Classification Plan
Classification Classification ClassificationAccountantEngineering Inspector Recreation Leader II Accounting Technician II Engineering Technician I Revenue and Operations Manager Administrative Assistant I Engineering Technician II Revenue and Operations Supervisor Administrative Assistant II Equipment Mechanic SCADA, Electrical, Implementation and Controls Supervisor Administrative Assistant III Executive Assistant to the City Manager Senior AccountantAquatics Coordinator Facilities Maintenance and Special Districts Supervisor Senior Accounting Technician Assistant City Manager Facilities Maintenance Technician I Senior Administrative AssistantAssistant Director of Finance Operations Facilities Maintenance Technician II Senior Administrative Assistant - Confidential Assistant Director of Public Works for Maintenance OperationFinance Manager Senior Civil EngineerAssistant Director of Public Works for Utilities Fire Battalion Chief Senior Code Compliance Officer Assistant Engineer Fire Captain/Paramedic Senior Dock AttendantAssistant Planner Fire Chief Senior Equipment Mechanic Associate Civil Engineer Fire Engineer/Paramedic Senior Facilities Maintenance Technician Associate Engineer Fire Inspector Senior Fire Inspector Associate Planner Firefighter/Paramedic Senior Human Resources AnalystBox Office Attendant Fleet Maintenance Supervisor Senior Lifeguard Box Office Coordinator Front of House Assistant Senior Management Analyst Capital Projects Manager Front of House Coordinator Senior Park Ranger City Clerk GIS Administrator Senior Planner
City Engineer General Maintenance Worker Senior Utility Systems Mechanic City Manager Human Resources Technician I Senior Electrical, Instrumentation, and Controls TechnicianCity Planner Human Resources Technician II Special Projects Engineer Code Compliance Officer Information Technology Analyst Stage Technician Community Outreach Coordinator Intern Stormwater Maintenance and Construction Worker IConstruction Maintenance Crew Leader Interpretive Park Ranger Stormwater Maintenance and Construction Worker II Construction Maintenance Supervisor Lead Customer Services Field Worker Technical Theater Coordinator Construction Maintenance Worker I Lead Engineering Inspector Utilities Administrator Construction Maintenance Worker II Lifeguard Utility Systems Mechanic Contract Specialist/Inspector Management Analyst Utility Systems Mechanic Crew Leader Cross-Connection Specialist Management Assistant Utility Systems SupervisorCustomer Services Field Worker Network and Computer Systems Administrator Warehouse Associate Customer Services Specialist Network and Computer Systems Analyst Wastewater Utilities Crew LeaderCustomer Services Technician I Park Attendant Wastewater Utilities Supervisor Customer Services Technician II Park Ranger Wastewater Utilities Worker I Deputy City Clerk Parks and Trails Area Manager Wastewater Utilities Worker II Deputy Fire Chief Parks Maintenance Crew Leader Water Treatment Plant Lead Operator Deputy Fire Marshal Parks Maintenance Supervisor Water Treatment Plant Manager Development Services Technician Parks Maintenance Worker I Water Treatment Plant Operator I Director of Community Services Parks Maintenance Worker II Water Treatment Plant Operator II Director of Development Services Payroll Analyst Water Treatment Plant Operator III Director of Finance Principal Civil Engineer Water Utilities Crew LeaderDirector of Human Resources and Risk Management Principal Civil Engineer - Utilities Water Utilities Distribution Supervisor Director of Public Works Public Works Operations Manager Water Utilities Worker I Dock Attendant Recreation Area Manager Water Utilities Worker II Electrical, Instrumentation, and Controls Technician Recreation Coordinator Emergency Preparedness Program Manager Recreation Specialist - Gym Revised September 16, 2025
Exhibit A Resolution No. 25- Page 3
5 of 6 September 16, 2025, Item #4
Approx. Monthly
Salary Range
28,473
Group 1 Exempt At-Will Min - Max Min
15,597 - 21,835 89.9833
14,854 - 20,795 85.6987
14,854 - 20,795 85.6987
14,854 - 20,795 85.6987
14,854 - 20,795 85.6987
14,854 - 20,795 85.6987
14,854 - 20,795 85.6987
Classification Title Grade Approx. Monthly
Salary Range
Step 1 Step 2 Step 3 Step 4 Step 5
Assistant Director of Public Works for Utilities 870 16,258 - 19762 93.7963 98.4861 103.4104 108.5809 114.0099 Assistant Director of Public Works for Maintenance Operations 760 12,391 - 15,061 71.4863 75.0606 78.8137 82.7544 86.8922 Assistant Director of Finance Operations 760 12,391 - 15,061 71.4863 75.0606 78.8137 82.7544 86.8922 Capital Projects Manager 720 11,226 - 13,645 64.7631 68.0014 71.4014 74.9714 78.7200 City Clerk 740 11,794 - 14,336 68.0418 71.4438 75.0160 78.7668 82.7051 City Engineer 800 13,677 - 16,625 78.9076 82.8530 86.9957 91.3455 95.9127 City Planner 760 12,391 - 15,061 71.4863 75.0606 78.8137 82.7544 86.8922Deputy Fire Chief 850 15,475 - 18,810 89.2767 93.7405 98.4275 103.3489 108.5165 Deputy Fire Marshal 620 8,770 - 10,660 50.5929 53.1225 55.7785 58.5675 61.4959 Finance Manager 720 11,226 - 13,645 64.7631 68.0014 71.4014 74.9714 78.7200 Fire Battalion Chief (not at-will/2912 hrs/yr)630 12,584 - 15,296 51.8576 54.4506 57.1730 60.0317 63.0334 Parks and Trails Area Manager 620 8,770 - 10,660 50.5929 53.1225 55.7785 58.5675 61.4959 Principal Civil Engineer 750 12,089 - 14,694 69.7428 73.2299 76.8914 80.7360 84.7728 Principal Civil Engineer - Utilities 771 12,924 - 15,710 74.5656 78.2938 82.2087 86.3190 90.6350 Public Works Operations Manager 681 10,259 - 12,470 59.1818 62.1409 65.2479 68.5103 71.9400 Recreation Area Manager 590 8,143 - 9,898 46.9804 49.3295 51.7960 54.3858 57.1050 Revenue and Operations Manager 731 11,613 - 14,117 66.9961 70.3456 73.8630 77.5562 81.4443 Water Treatment Plant Manager 750 12,089 - 14,694 69.7428 73.2299 76.8914 80.7360 84.7728 Accountant 520 6,850 - 8,327 39.5231 41.4995 43.5748 45.7525 48.0397 Associate Civil Engineer 640 9,214 - 11,199 53.1540 55.8119 58.6024 61.5326 64.6091 Associate Engineer 630 8,989 - 10,926 51.8576 54.4506 57.1730 60.0317 63.0334 Associate Planner 550 7,377 - 8,967 42.5621 44.6905 46.9253 49.2704 51.7336 Community Outreach Coordinator 601 8,404 - 10,215 48.4859 50.9081 53.4545 56.1263 58.9342 Deputy City Clerk 571 7,805 - 9,486 45.0240 47.2731 49.6379 52.1190 54.7261 Emergency Preparedness Program Manager 670 9,921 - 12,060 57.2412 60.1033 63.1085 66.2638 69.5770 GIS Administrator 610 8,555 - 10,399 49.3588 51.8268 54.4181 57.1390 59.9961 Information Technology Analyst 580 7,944 - 9,657 45.8346 48.1263 50.5326 53.0592 55.7122 Management Analyst 531 7,071 - 8,594 40.7895 42.8271 44.9694 47.2172 49.5792 Network and Computer Systems Analyst 550 7,377 - 8,967 42.5621 44.6905 46.9253 49.2704 51.7336 Network and Computer Systems Administrator 631 9,050 - 11,001 52.2140 54.8225 57.5646 60.4420 63.4656 Payroll Analyst 520 6,850 - 8,327 39.5231 41.4995 43.5748 45.7525 48.0397 Revenue and Operations Supervisor 631 9,050 - 11,001 52.2140 54.8225 57.5646 60.4420 63.4656 Senior Accountant 590 8,143 - 9,898 46.9804 49.3295 51.7960 54.3858 57.1050 Senior Civil Engineer 720 11,226 - 13,645 64.7631 68.0014 71.4014 74.9714 78.7200 Senior Code Compliance Officer 510 6,683 - 8,124 38.5590 40.4872 42.5115 44.6370 46.8689 Senior Fire Safety Inspector 541 7,247 - 8,808 41.8091 43.8978 46.0936 48.3977 50.8186 Senior Human Resources Analyst 640 9,214 - 11,199 53.1540 55.8119 58.6024 61.5326 64.6091 Senior Management Analyst 610 8,555 - 10,399 49.3588 51.8268 54.4181 57.1390 59.9961 Senior Planner 631 9,050 - 11,001 52.2140 54.8225 57.5646 60.4420 63.4656 Special Projects Engineer 610 8,555 - 10,399 49.3588 51.8268 54.4181 57.1390 59.9961 Utilities Administrator 670 9,921 - 12,060 57.2412 60.1033 63.1085 66.2638 69.5770 Water Utilities Distribution Supervisor 680 10,170 - 12,362 58.6722 61.6058 64.6861 67.9204 71.3164 Assistant Engineer 571 7,805 - 9,486 45.0240 47.2731 49.6379 52.1190 54.7261 Assistant Planner 491 6,405 - 7,786 36.9532 38.7992 40.7402 42.7765 44.9163 Code Compliance Officer 461 5,949 - 7,229 34.3147 36.0290 37.8313 39.7222 41.7092 Construction Maintenance Supervisor 531 7,071 - 8,594 40.7895 42.8271 44.9694 47.2172 49.5792 Facilities Maintenance and Special Districts Supervisor 540 7,198 - 8,749 41.5239 43.6001 45.7801 48.0691 50.4726 Fire Safety Inspector 520 6,850 - 8,327 39.5231 41.4995 43.5748 45.7525 48.0397 Fleet Maintenance Supervisor 590 8,143 - 9,899 46.9804 49.3295 51.7960 54.3858 57.1050 Management Assistant 491 6,405 - 7,786 36.9532 38.7992 40.7402 42.7765 44.9163 Parks Maintenance Supervisor 520 6,850 - 8,327 39.5231 41.4995 43.5748 45.7525 48.0397 SCADA, Electrical, and Instrumentation Controls Supervisor 720 11,226 - 13,645 64.7631 68.0014 71.4014 74.9714 78.7200 Senior Accounting Technician 460 5,907 - 7,180 34.0805 35.7847 37.5745 39.4521 41.4245 Utility Systems Supervisor 670 9,921 - 12,060 57.2412 60.1033 63.1085 66.2638 69.5770 Wastewater Utilities Supervisor 680 10,170 - 12,362 58.6722 61.6058 64.6861 67.9204 71.3164 Accounting Technician II 380 4,849 - 5,894 27.9714 29.3703 30.8391 32.3801 33.9991 Executive Assistant to the City Manager 500 6,521 - 7,925 37.6187 39.4996 41.4745 43.5482 45.7256 Human Resources Technician I 412 5,257 - 6,390 30.3291 31.8443 33.4373 35.1085 36.8649 Human Resources Technician II 451 5,802 - 7,053 33.4778 35.1502 36.9086 38.7533 40.6918 Senior Administrative Assistant - Confidential 430 5,485 - 6,668 31.6471 33.2298 34.8916 36.6352 38.4666 Group 4 Non-Exempt
Director of Finance 119.9777
Director of Human Resources & Risk Management 119.9777 Director of Public Works 119.9777
Fire Chief 119.9777
Group 2A Exempt At-Will
Group 2B Exempt
Group 3 Non-Exempt
City of Poway
Management / Confidential Salary Schedule
Director of Development Services 119.9777
Effective September 16, 2025
Classification Title Hourly
City Manager
Max
Assistant City Manager 125.9765
Director of Community Services 119.9777
Revised September 16, 2025
Exhibit B Resolution No. 25- Page 4
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