Poway City Council
September 16, 2025

September 16, 2025, Item #8
DATE:

TO:

FROM:

CONTACT:

SUBJECT:

Summary:

AGENDA REPORT CityofPoway
September 16, 2025
Honorable Mayor and Members of the City Co
1 ~ncil
Eric Heidemann, Director of Public Works /; If'
Robert Weber, P.E., Principal Civil Engineer -Utilities ~ ~ (858) 668-4717 or [email protected] \---

CITY COUNCIL
Award of Agreement to Kennedy/Jenks Consultants, Inc. for Water Master Plan Update, RFP No. 26-003
A request for proposals (RFP) for the Water Master Plan Update, RFP No. 26-003, was duly advertised on July 10 and July 17, 2025. Four (4) proposals were received on August 12, 2025. Staff reviewed the proposals submitted and recommends Kennedy/Jenks Consultants, Inc. (KJ) as the consulting firm to provide the Water Master Plan Update for the City of Poway (City). Staff determined KJ best meets the evaluation criteria and addresses the needs of the City. The length of this Agreement shall be two (2) years beginning on September 17, 2025, through September 16, 2027. The Agreement may be extended through a total of three (3) separate one-year terms.

Recommended Action:

It is recommended the City Council award the Agreement for the Water Master Plan Update, RFP No. 26-003, to Kennedy/Jenks Consultants, Inc., and authorize the City Manager to execute the necessary documents.

Background
With the goal of increasing the reliability of drinking water for water customers now and for generations to come, the City is undertaking its largest capital improvement program in the City's history, referred to as the Water Infrastructure Improvement Program (Program). The Program was presented to the City Council as an informational item, to provide updates and to request approval of the various components on March 18, 2020; June 16, 2020; October 20, 2020; November 17, 2020; March 16, 2021; April 20, 2021; June 1, 2021; July 20, 2021; August 17, 2021; April 5, 2022; October 18, 2022; February 7, 2023; May 16, 2023; August 15, 2023; September 19, 2023; November 19, 2024 and April 15, 2025. A comprehensive summary of the project background and status including photos and recent time lapse construction video can be found on the project webpage: https://poway.org/water­ projects.
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September 16, 2025, Item #8
Program Overview
Poway inherited its water distribution system when it incorporated in 1980. Safety standards have evolved overtime and while the City conscientiously budgeted for Water Infrastructure Improvements, this Program addresses key improvements identified in a mutual agreement with the State of California Water Resources Control Board Division of Drinking Water (DOW). It includes the following three projects:

Phase I -Clearwell Bypass Project
The Clearwell Bypass Project consists of temporary and permanent bypass pipelines, a temporary pump station, a pressure regulating station and two temporary bypass tanks. Each tank has a storage capacity of 1.4 million gallons (MG). The bypass pipelines, pump station and pressure control facility are located within City property at the Lester J. Berglund Water Treatment Plant (Berglund WTP) site, as well as the Public Works Operations Yard and parking lot. The two temporary tanks are located on the softball field at Lake Poway Park. This bypass system allows the Clearwell to be taken offline for replacement.

Phase II -Clearwell Replacement Project
The Clearwell Replacement Project consists of replacing the existing lined and covered embankment style Clearwell with two new 4-million-gallon prestressed concrete tanks. The existing Clearwell had reached the end of its useful life and needed replacement to maintain reliable service to Poway residents. The overflow structure of the Clearwell will also be replaced with new DOW compliant overflow pipes with air gaps.

Phase Ill -Treated Water Facilities Project
The Treated Water Facilities (TWF) Project provides Poway with its first treated water connection and is a cooperative project with the Ramona Municipal Water District (Ramona). The project includes flow bifurcation control valves, a pump station, forebay and a transmission pipeline providing redundancy to the existing single transmission pipeline on Lake Poway Road.

Water Master Plan
The Water Master Plan compliments the Water Infrastructure Improvement Program by focusing on the distribution system. The last update to the City's Water Master Plan was performed in 2008. The 2025 Water Master Plan Update will update the water hydraulic model, update demand projections, assess the current condition and operability of the water distribution system including fire flow, and recommend a new 10-year water capital improvement program (CIP). The revised CIP list based on the Master Plan update will contain prioritized recommendations for the City to pursue in upcoming fiscal years and will not impact the upcoming water rates in the current rate study. In addition to serving as a data source for capital planning, the Water Master Plan update, may also be relied on to inform future City water development impact fees.

Discussion:

City staff prepared a detailed RFP to select and retain a qualified consultant to prepare the Water Master Plan Update. The RFP was advertised on July 10 and July 17, 2025. The City received four (4) proposals on August 12, 2025. An evaluation committee consisting of staff from the Department of Public Works and Development Services Department reviewed the proposals based on criteria set forth in the RFP, which included thorough_ness of the RFP, firm and project team qualifications, project understanding and approach, and project experience. Although the proposed fees were reviewed to confirm proposers understood the scope of the project, the City is not required to select the lowest 2 of32
September 16, 2025, Item #8
fee proposal for professional services contracts. The table below alphabetically lists the proposed not-to-exceed fee amounts from the responsive proposers:

Table 1: RFP 26-003, Water Master Plan Update
Responsive Proposers
Proposer City Total Fee for
Base Scope
Carollo Engineering, Inc. San Diego, CA $397,934
Dudek Encinitas, CA $298,440
EKI Environment & Water Inc. Daly City, CA $386,600
Kennedy/Jenks Consultants, Inc. San Diego, CA $370,884
Total Fee
w/Optional
Tasks
$480,330
$344,040
N/A
$401,285
As a result of the proposal evaluation, the evaluation committee determined KJ provided the most comprehensive and best value proposal, had a clear understanding of project requirements, exhibited unique knowledge of the City, and precisely defined the approach and methodology to accomplish the City's goals. Kj's proposal demonstrated extensive knowledge of the City's water distribution system and proposed creative ideas for maximizing system storage and optimizing the City's pressure zones. In addition to outlining a thorough methodology and approach, KJ applied system-specific knowledge acquired from working on previous and ongoing City projects. KJ proposed potential optional scope tasks for the City's consideration to include evaluation of system performance under various outage scenarios as well as energy efficiency and holistic power failure analysis.

Consultant costs for the Water Master Plan Update are eligible for reimbursement through a $1 million US EPA federal grant (No. 97T33801) which the City received through the Fiscal Year 2023 Consolidated Appropriations Act (P.L. 117-328) for Community Projects. Funds were secured with the assistance of Congressmember Scott Peters in 2022 to reimburse City costs associated with planning, design, and construction of drinking water, wastewater, and stormwater infrastructure and for water quality protection.

Environmental Review:

This action is not subject to review under the California Environmental Quality Act (CEQA).

Fiscal Impact:

Sufficient funds are available in the relevant Capital Improvement Program project account WT047 to award the Agreement for Water Master Plan Update for the recommended amount of $370,884. The City proactively planned for this project as part of the development process for the Fiscal Year 2025-26 budget, with funds appropriated from the Water Capital Improvement Fund (5110).

Consultant costs for the Water Master Plan update are eligible for full reimbursement from the City's USEPA Federal Grant No. 97T33801 (Fund 2530; $400,000 grant).

Utilizing grant funding for this project will have a rate suppression effect compared to utilizing water rate revenue from water customers. Poway combines grant funding opportunities with other functions which have a rate suppression effect, including; procuring multiple bids for projects to ensure preferential pricing, utilization of water connection fees from new development to offset rate revenue for Capital Improvement Program projects, advanced discussions with the Ramona Municipal Water District for a water sales agreement from Poway, and others. 3 of32
September 16, 2025, Item #8
Public Notification:

None.

Attachments:

A. Standard Agreement
Reviewed/Approved By:

Assistant City Manager
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Reviewed By:

Alan Fenstermacher
City Attorney
Approved By:

September 16, 2025, Item #8
City of Poway

STANDARD AGREEMENT FOR SERVICES
This AGREEMENT, entered into this 17th day of September, 2025, by and between the CITY OF POWAY (hereinafter referred to as "CITY") and KENNEDY/JENKS CONSULTANTS, INC., (hereinafter referred to as "CONSULTANT").

RECITALS
WHEREAS, CITY desires to obtain the services of a of a private consultant to perform engineering design services for the Water Master Plan Update (PROJECT); WHEREAS, CONSULTANT is a(n) specialized engineering design firm and has represented that CONSUL TANT possesses the necessary qualifications to provide such services; and
WHEREAS, CITY has authorized the preparation of an AGREEMENT to retain the services of CONSULTANT as hereinafter set forth.

NOW, THEREFORE, IT IS MUTUALLY AGREED THAT CITY DOES HEREBY RETAIN CONSULTANT ON THE FOLLOWING TERMS AND CONDITIONS:

1. Scope of Services.

Consultant shall provide services as described in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.

2. Compensation and Reimbursement.

City shall compensate and reimburse Consultant as provided in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.

3. Term of Agreement.

The term of this Agreement shall be as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.

4. Termination.

This Agreement may be terminated with or without cause by City. Termination without cause shall be effective only upon 60-day written notice to Consultant. During said 60-day period Consultant shall perform all consulting services in accordance with this Agreement. This Agreement may be terminated by City for cause in the event of a material breach of this Agreement, misrepresentation by Consultant in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by City. Termination 5 of32 ATTACHMENT A
September 16, 2025, Item #8
for cause shall be effected by delivery of written notice of termination to Consultant. Such termination shall be effective upon delivery of said notice.

5. Confidential Relationship.

City may from time to time communicate to Consultant certain information to enable Consultant to effectively perform the services. Consultant shall treat all such information as confidential, whether or not so identified, and shall not disclose any part thereof without the prior written consent of the City. Consultant shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services. The foregoing obligation of this Paragraph 5, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of Consultant, hereafter disclosed in publicly available sources of information; (iii) is now in the possession of Consultant without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to Consultant by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party.

Consultant shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this contract without the prior written consent of the City. In its performance hereunder, Consultant shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation.

6. Office Space and Clerical Support.

Consultant shall provide its own office space and clerical support at its sole cost and expense.

7. Covenant Against Contingent Fees.

Consultant declares that it has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of the Agreement. For breach of violation of this warranty, City shall have the right to annul this Agreement without liability, or, at its sole discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

8. Ownership of Documents.

All memoranda, reports, plans, specifications, maps and other documents prepared or obtained under the terms of this Agreement shall be the property of City and shall be delivered to City by Consultant upon demand.

9. Conflict of Interest and Political Reform Act Obligations.

During the term of this Agreement Consultant shall not act as consultant or perform services of any kind for any person or entity whose interests' conflict in any way with those of the City of Poway. Consultant shall at all times comply with the terms of the Political Reform Act and the local conflict of interest code. Consultant shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Consultant has a financial interest as defined in Government Code Section 87103. Consultant 6 of32
September 16, 2025, Item #8
represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the City. "Consultant" means an individual who, pursuant to a contract with a state or local agency:
(A) Makes a governmental decision whether to:

1. Approve a rate, rule or regulation;

2. Adopt or enforce a law;

3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement;

4. Authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires City approval;

5. Grant City approval to a contract that requires City approval and to which the City is a party, or to the specifications for such a contract;

6. Grant City approval to a plan, design, report, study, or similar item;

7. Adopt, or grant City approval of, policies, standards, or guidelines for the City, or for any subdivision thereof; or
(B) Serves in a staff capacity with the City and in that capacity participates in making a governmental decision as defined in the Political Reform Act and/or implementing regulations promulgated by the Fair Political Practices Commission, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City's Conflict of Interest Code.

DISCLOSURE DETERMINATION:
[gl 1. Consultant/Contractor will not be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above.

No disclosure required.

D 2. Consultant/Contractor will be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above. As a result, Consultant/Contractor shall be required to file a Statement of Economic Interest with the City Clerk of the City of Poway in a timely manner as required by law.

Eric Heidemann, Director of Public Works

10. No Assignments.

Neither any part nor all of this Agreement may be assigned or subcontracted, except as otherwise specifically provided herein, or to which City, in its sole discretion, consents to in advance thereof in writing. Any assignment or subcontracting in violation of this provision shall be void.
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September 16, 2025, Item #8

11. Maintenance of Records.

Consultant shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the contract period and for three (3) years from the date of final payment under this Agreement, for inspection by City and copies thereof shall be furnished, if requested.

12. Independent Contractor.

At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of the City of Poway. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes such services.

13. Licenses, Permits, Etc.

Consultant represents and declares to City that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession.

Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for Consultant to practice its profession.

14. Consultant's Insurance.

Consultant shall provide insurance as set forth in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.

15. Indemnification.
(a) For Claims (as defined herein) other than those alleged to arise from Consultant's negligent performance of professional services, City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "lndemnitees") shall have no liability to Consultant or any other person for, and Consultant shall indemnify, protect and hold harmless lndemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses, including reasonable attorneys' fees and disbursements (collectively "Claims"), which lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of Consultant's negligent performance under this Agreement, or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, sub-consultants or employees.
(b) For Claims alleged to arise from Consultant's negligent performance of professional services, lndemnitees shall have no liability to Consultant or any other person for, and Consultant shall indemnify and hold harmless lndemnitees from and against, any and all Claims that lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise to the extent occurring as a result of Consultant's negligent performance of any professional services under this Agreement, or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, sub-consultants or employees, committed in performing any of professional services under this Agreement. For 8 of32
September 16, 2025, Item #8
Claims alleged to arise from Consultant's professional services, Consultant's defense obligation to lndemnitees shall include only the reimbursement of reasonable defense costs and attorneys' fees to the extent caused by Consultant's negligence.
( c) The foregoing obligations of Consultant shall not apply to the extent that the Claims arise from the sole negligence or willful misconduct of City or its elected and appointed boards, officials, officers, agents, employees and volunteers.
(d) In any and all Claims against City by any employees of the Consultant, anyone directly or indirectly employed by it or anyone for whose acts it may be liable, the indemnification obligation under this Section 15 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Consultant under worker's compensation acts, disability benefit acts or other employee benefit acts. (e) Consultant shall, upon receipt of written notice of any Claim, promptly take all action necessary to make a claim under any applicable insurance policy or policies Consultant is carrying and maintaining; however, if Consultant fails to take such action as is necessary to make a claim under any such insurance policy, Consultant shall reimburse City for any and all costs, charges, expenses, damages and liabilities incurred by City in making any claim on behalf of Consultant under any insurance policy or policies required pursuant to this Agreement. (f) The obligations described in Section 15 (a) through (e) above shall not be construed to negate, abridge or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person indemnified pursuant to this Section 15. (g) The rights and obligations of the parties described in this Section 15 shall survive the termination of this Agreement.

16. Assumption of Risk.

Except for injuries to persons caused by the willful misconduct of any lndemnitee and not covered by insurance maintained, or required by this Agreement to be maintained, by Consultant: (a) Consultant hereby assumes the risk of any and all injury and damage to the personnel (including death) and property of Consultant that occurs in the course of, or in connection with, the performance of Consultant's obligations under this Agreement, including but not limited to Consultant's Scope of Services; and (b) it is hereby agreed that the lndemnitees are not to be liable for injury or damage which may be sustained by the person, goods or property of Consultant or its employees in connection with Consultant's performance of its obligations under this Agreement, including but not limited to Consultant's Scope of Services.

17. Consultant Not an Agent.

Except as City may specify in writing, Consultant shall have no authority, expressed or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, expressed or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

18. Personnel.

Consultant shall assign qualified and certified personnel to perform requested services. The City shall have the right to review and disapprove personnel for assignment to City projects.
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September 16, 2025, Item #8
City shall have the unrestricted right to order the removal' of any person( s) assigned by Consultant by giving oral or written notice to Consultant to such effect.

Consultant's personnel shall at all times comply with City's drug and alcohol policies then in effect.

19. Notices.

Notices shall be given as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.

20. Governing Law, Forum Selection and Attorneys' Fees.

This Agreement shall be governed by, and construed in ac~ordance with, the laws of the State of California. Each party to this Agreement consents to personal jurisdiction in San Diego County, California, and hereby authorizes and accepts service of process sufficient for personal jurisdiction by first class mail, registered or certified, postage prepaid, to its address for giving notice as set forth in Exhibit "A" hereto. Any action to enforce or interpret the terms or conditions of this Agreement shall be brought in the Superior Court in San Diego County, Central Division, unless the parties mutually agree to submit their dispute to arbitration. Consultant hereby waives any right to remove any such action from San Diego County as is otherwise permitted by California Code of Civil Procedure Section 394. The prevailing party in any such action or proceeding shall be entitled to recover all of its reasonable litigation expenses, including its expert fees, attorneys' fees, courts costs, arbitration costs, and any other fees. Notwithstanding the foregoing, in the event that the subject of such an action is compensation claimed by Consultant in the event of termination, Consultant's damages shall be limited to compensation for the 60-day period for which Consultant would have been entitled to receive compensation if terminated without cause, and neither party shall be entitled to recover their litigation expenses.

21. Gender.

Whether referred to in the masculine, feminine, or as "it," "Consultant" shall mean the individual or corporate consultant and any and all employees of consultant providing services hereunder.

22. Counterparts.

This Agreement (and any amendments) may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument. Documents delivered by electronic transmission shall be valid and binding.

23. Entire Agreement.

This Agreement shall constitute the entire understanding between Consultant and City relating to the terms and conditions of the services to be performed by Consultant. No agreements, representations or promises made by either party, whether oral or in writing, shall be of any force or effect unless it is in writing and executed by the party to be bound thereby. 10 of 32
September 16, 2025, Item #8

24. Certification and Indemnification Regarding Public Employees' Retirement Law/Pension Reform Act of 2013.

Consultant hereby certifies that all persons providing services to City by Consultant are not current members of the California Public Employees' Retirement System (CalPERS) and shall not become members of CalPERS while providing services to City.

Consultant further provides that in the event Consultant assigns a retired annuitant receiving a pension benefit from CalPERS to perform services for City, the retired annuitant is in full compliance with Government Code Section 7522.56. A copy of Government Code Section 7522.56 is attached hereto as Exhibit "B."
Further, Consultant hereby fully and unconditionally indemnifies City from all penalties, fees, employer and employee contributions, or any other assessments imposed by CalPERS in the event CalPERS determines the person assigned by Consultant to provide services to City has been misclassified.

25. Severability.

If any provision of this Agreement is determined by any court of competent jurisdiction or arbitrator to be invalid, illegal, or unenforceable to any extent, that provision shall, if possible, be construed as though more narrowly drawn, if a narrower construction would avoid such invalidity, illegality, or unenforceability or, if that is not possible, such provision shall, to the extent of such invalidity, illegality, or unenforceability, be severed, and the remaining provisions of this Agreement shall remain in effect.
(Remainder of page intentionally left blank.)
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September 16, 2025, Item #8
IN WITNESS WHEREOF, the parties hereto have duly executed this AGREEMENT on the date first above written.

CITY OF POWAY
By: ___________ _
Chris Hazeltine, City Manager
ATTEST:

Carrie Gallagher, CMC, City Clerk
APPROVED AS TO FORM:

By: ___________ _
Alan Fenstermacher, City Attorney
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KENNEDY/JENKS CONSULTANTS, INC.

By: ___________ _
Paul Chau, PE, Vice PresidenU
Technical Advisor
September 16, 2025, Item #8
"SPECIAL PROVISIONS"
EXHIBIT "A"
A. Scope of Services.

Consultant agrees to perform consulting services as required by City, which shall consist of the engineering design services for the Water Master Plan Update, further described in the Scope of Services submitted with the proposal dated August 12, 2025, which is included in this document as Attachment 1, and incorporated by reference, as if its contents were fully set forth herein. Consultant shall provide the necessary qualified personnel to perform the services.

B. Compensation and Reimbursement.

City shall pay Consultant a fee in accordance with the Fee Proposals submitted with the proposal dated August 12, 2025, which are included in this document as Attachment 2.

Total fee is not to exceed $370,884.00. Consultant's fee shall include, and Consultant shall be responsible for the payment of all federal, state, and local taxes of any kind which are attributable to the compensation received.

In addition to said consulting fee, Consultant shall be reimbursed for all reasonable expenses, including lodging, telephone, and travel (air, auto, rail) necessarily incurred in performance of the services. Consultant shall bill City for such expenses as incurred, referencing this Agreement. All expenses shall be itemized and supported by receipts for amounts in excess of Twenty-Five Dollars ($25.00). Statements for reimbursement of expenses shall be paid within ten (10) days of approval by City. All air travel shall be billed at coach or special fare rates.

Reimbursement for lodging is limited to travel from outside of San Diego County. Consultant shall receive prior authorization for air travel and lodging expenses. All other expenses shall be reimbursed in accordance with City's cash disbursement policies in effect at the time incurred.

C. Term of Agreement.

This Agreement shall be effective from the period commencing September 17, 2025, and ending September 16, 2027, unless sooner terminated by City as provided in the section of this Agreement entitled "Termination." This Agreement may be extended for up to three (3) additional one-year periods upon the written approval of both the City Manager and the Consultant. Award of the Contract and any Contract extensions are subject to City Council appropriation of funds. Each renewal period (fiscal) after the first two years of the agreement, the Consultant's costs shall be adjusted based on the annual change in the previous calendar year's Consumer Price Index for the San Diego-Carlsbad area (All Urban Consumers CPI-U) or 5%, whichever is less. The first adjustment would occur no earlier than September 17, 2027. Upon expiration or termination of this Agreement, Consultant shall return to City any and all equipment, documents or materials and all copies made thereof which Consultant received from City or produced for City for the purposes of this Agreement.
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September 16, 2025, Item #8
D. Consultant's Insurance.

1. Coverages:

Consultant shall obtain and maintain during the life of this Agreement all of the following insurance coverages:
(a) Comprehensive General Liability, including premises-operations, products/completed, broad form property damage, and blanket contractual liability with the following coverages: General Liability $1,000,000 Bodily Injury and Property Damage combined each occurrence and $2,000,000 aggregate.
(b) Automobile Liability, including owned, hired, and non-owned vehicles: $1,000,000 combined single limit.
(c) Consultant shall obtain and maintain, during the life of the Agreement, a policy of Professional Errors and Omissions Liability Insurance with policy limits of not less than $1,000,000 combined single limits, per claim and annual aggregate. (d) Workers' Compensation insurance in statutory amount. All of the endorsements which are required above shall be obtained for the policy of Workers' Compensation insurance.

2. Endorsements:

Endorsements shall be obtained so that each policy contains the following three provisions:
(a) Additional Insured. (Not required for Professional Errors and Omissions Liability Insurance or Workers' Compensation.) "City of Poway and its elected and appointed boards, officers, agents, and employees are additional insureds with respect to this subject project and contract with City." (b) Notice.
"Said policy shall not terminate, nor shall it be canceled, until thirty (30) days after written notice is given to City."
(c) Primary Coverage.
"The policy provides primary coverage to City and its elected and appointed boards, officers, agents, and employees. It is not secondary or in any way subordinate to any other insurance or coverage maintained by City."

3. Insurance Certificates:

Consultant shall provide City certificates of insurance showing the insurance coverages described in the paragraphs above, in a form and content approved by City, prior to beginning work under this Agreement.
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September 16, 2025, Item #8
E.

Notices. All
notices,
billings
and
payments
hereunder
shall
be
in
writing
and
sent
to
the
following
addresses:

To
City
:

To
Consultant:
15 of
32 City
of
Poway
Department
of
Public Works
-Utilities
P.O
. Box
789
Poway,
CA
92074
Kennedy/Jenks
Consultants,
Inc
.
9325
Sky
Park
Ct.,
Suite
310
San
Diego,
CA
92123
September 16, 2025, Item #8

ATTACHMENT
1 D
Statement
of
Services
Understanding The
City's
previous
Potable
Water
Master
Plan
Update
was
completed
in
June
2008.

The
City
desires
to
complete
a
comprehensive
update
to
the
Potable
Water
Master
Plan
(Project)
that
is
well
organized
and
meets
all
State
of
California
requirements
and
the
objectives
further
identified
in
the
City's
Water
Master
Plan
Specifications.

Particularly,
the
City
wants
to
develop
a ten-year risk-based
capital
improvement
plan
in
addition
to
analyzing
specific
distribution
system
constraints
and
opportunities
for
improvement.

Although
the
Project
will
generally
identify
risks
and
consequences
as
part
of
its
evaluation
of
the
distribution
system,
a full
risk
assessment
which
includes
a likelihood
and
consequence
of
failure
analysis
is
not required.

As
a
separate
project,
the
City
is
currently
updating
and
calibrating
its
lnfowater
hydraulic
model
and
KJ
will
be
required
to
utilize
this
model,
including
running extended
period
simulations
to
model
and
assess
the
water
age
within
the
distribution
system.

Our
Team
includes
Mission
Consulting,
who
will
be
updating
and
calibrating
the
hydraulic
model.

The
City
will
be
provided
with
a team
ready
to
hit
the
ground
running
with
our
unparalleled
institutional
knowledge.

Based
on
our
Team's
recent
work
with
the
City,
the
following
key
issues
have
been
identified:
• Antiquated
Water
Master
Plan
that
doesn't
reflect
the
current
operating
environment
and
water
usage
patterns • Outdated
water
supply
and
water
demand
projections
in
comparison
to
the
regularly
updated
Urban
Water
Management
Plans
• Recent
improvements
to
the
City's
water
supply
and
distribution
system
reliability
should
be
documented
by
the
updated
Water
Master
Plan
• Energy
costs
within
the
region
have
significantly
changed
which
may
affect
the
efficient operation
of
the
water
distribution
system
• Maintaining
acceptable
water
quality
while
balancing
system
redundancy
is
a
constant
threat
that
all
water
agencies
face
in
today's
regulatory
environment
• The
City
lacks
a 1
0-year
Capital
Improvement
Plan
to
ensure
that
the
annual
budget
approval
process
provides
for
the
effective
use
of
City
funds
and
prioritizes
planned
water
system
improvements
• The
Water
Master
Plan
document
needs
to
document
the
planning
and
design
criteria
used
by
the
City
and
to
establish
the
acceptable
level
of
service
to
be
provided
to
its
customers
• There
are
opportunities
to
improve
the
efficiency
of
the
water
distribution
system
and
to
determine
if
existing
facilities
should
be
modified
or
removed
and
which
new
facilities
should
be
paid
for
by
future
development
Approach KJ's
approach
to
the
Project
will
provide
the
City
with
a defensible
and
cost-effective
Master
Plan
that
the
City
can
use
as
a
guide
for
CIP
development
over
the
next
10 years.

The
following
section
highlights
three
key
features
of
our
project
approach
that
will
provide
the
City
with
cost
savings
and
reduced
risk.
16 of
32 CITY
OF
POWAY

I WATER
AND
SEWER
MASTER
PLAN
12025
20 KENNEDY/JENKS

CONSULTANTS,
INC
.

September 16, 2025, Item #8
Proposed Conceptual
Alternative to be
Evaluated for the
Celestial and Espola
Reservoirs
,· Removing the Celestial Reservoir
reduces maintenar1ce cost and
the risk of an unused facility.
•· The high water level for the
Pomerndo & Welton Reservoirs
would match the 820 PZ
which enables the full use of
each tank"s storage volume,
providing additional operating
and emergency storage and
improving the operation of the
pressure reducing facilities for
the 715 PZ.
✓ Restoring the operational
capacity of the Espola Reservoir
wlil provide additional operating
and emergency storage and will
improve the consistency of the
water level in the 865 PZ.
., Adjusting the pressure
zone boundaries, based on
topography and existing tank
levels, improves the customer's
range of water pressure.

LEGEND
~ Tank / Reservoir
~ Pressure Reducing Station (PRS)
865 Pressure Zone (PZ)
715 Pressure Zone (PZ)
CITY OF 110\'l,\Y I '.' . .',li-:1 ;.:10 S~'.',Til /.'.',Sli\l Pl.',!! I :,·~•:'5 Figure 1: Proposed Conceptual Alternative to be Evaluated for tl1e Celestial and Espola Tanks 21 D 1 Stc)iement of Serl/ic2s
Customized Master Plan that Addresses Your Needs
We will leverage our team's recent experience working with the City to provide customized solutions that meet your specific needs. An example of this is provided in Figure 1, which shows a potential system modification that allows the Celestial Tank to be taken out of service permanently. This will save money for the City by avoiding capital and O&M expenditures for the Celestial Tank and will increase the usability of the Espola, Pomerado and Welton Tanks.

In addition, the proposed scope of work includes optional system analyses that will provide valuable insight to the City for outage scenarios and system re­ configurations. These analyses will help the City reduce service risk and save money. The following scenarios are proposed:
• Outage Scenario -SDCWA/Ramona lnteragency Connection Only • Outage Scenario -Emergency Connections Only
• Outage Scenario -Combined lnteragency and Emergency Connections • 865/715 PZ Boundary Modification (New 820 PZ)
• Energy Cost Efficiency Analysis, Existing Demands -optimize pump station run times to minimize costs to the City based on time-of-use rate schedules • Holistic Power Failure Analysis -evaluate the City's needs for emergency storage, portable generators, and staffing in a programmatic and coordinated analysis to address an emergency power outage condition • Pipeline Criticality Analysis -identify pipelines that have high consequences of failure that may warrant redundancy
Benefit to the City: Customized solutions will address the City's specific system needs and provide opportunities to save money.

Where Have We Done This Before?
✓ Riverside Public Utilities, Focused Water Master Plan ✓ City of Thousand Oaks, Water Storage Optimization Study ✓ City of Carlsbad, Water & Sewer Master Plan Update
r:r:1:1rn', '.l!"i!:-t:: '.:01:.•;uu,.:n:,. 1:1r:

N M
....
0 " ...

September 16, 2025, Item #8
D I Statement of Services
Focus on Collaboration with O&M Staff
One of the key objectives of our approach is to foster a collaborative process that engages City staff, especially O&M staff, to provide critical insights on the state of the water distribution system and what's really needed for the CIP. The work plan includes collaborative workshops that will identify key system issues.review the system analyses, and confirm the CIP. As an optional service, KJ will facilitate a workshop with O&M staff early on in the project to understand their pain points with the water system, gain a better understanding of system operations, and identify potential CIP projects.

Benefit to the City: Master Plan will reflect the City's goals, priorities, and important issues, which will foster buy-in from City staff on the recommendations of the Master Plan and support future implementation.

Where Have We Done This Before?
✓ City of Carlsbad, Water & Sewer Master Plan Update
✓ City of Thousand Oaks, Water Storage Optimization Study ✓ City of Thousand Oaks, Wastewater Collection System Master Plan Update ✓ Crescenta Valley Water District, Wastewater Master Plan Risk-Based Project Prioritization Provides the City with the Most Value With the calibrated water hydraulic model in hand, KJ will work to identify both existing system constraints and future system constraints based on the City's level of service goals, as well as the water demand projections.

In addition to modeled capacity constraints, KJ will incorporate any identified projects that emerge from the feedback collected during the utility-focused workshops that are not directly related/relevant to hydraulic modeling, such as issues with access to assets, redundancy, or other operational issues/concerns.

The results of the modeling effort will identify where capacity may or may not be an issue. Still, a calibrated model cannot accurately account for an asset's condition or likelihood of failure. KJ will conduct a Proposed Recommendations workshop to review recommended projects with Poway staff and identify any projects requiring additional field data collection/validation. This risk-based CIP approach prioritizes projects that impact you and your customers the most and provides the most value for your CIP budget. 25 20
~ 15 0
(.)
en
..lll:: 10
Cl)
ii:
5 0 i __ , .... __ ~_,_..._.

Pipe Assets
Benefit to the City: Incorporating risk to your CIP analysis provides the most value for your finite CIP budget.

Where Have We Done This Before?
✓ Crescenta Valley Water District, Wastewater Master Plan ✓ Las Gallinas Valley Sanitary District, Integrated Wastewater Master Plan ✓ Delta Diablo Sanitation District, Asset Management Program Services CITY a~fQiY?t WATER AND SEWER MASTER PLAN 12025 22 KENNEDY/JENKS CONSULTANTS, INC.

September 16, 2025, Item #8
Scope of Work
The following section presents the proposed scope
of work. Items identified as part of the base scope
of work described in the RFP are shown in black text.

Modifications or enhancements to the scope of work
are shown in blue text.

Task 1 -Project Management & Meetings

1.1 Project Management & Administration
Project management and administration will be
provided, consisting of client communication, team
coordination, subconsultant management, schedule
and budget management, and monthly invoicing.

It is assumed that the project will be completed 15
months from Notice to Proceed.

Kennedy Jenks' (KJ) monthly invoicing shall be
accompanied by a progress report including a
summary of work completed, tasks anticipated to be
completed in the next month, and a review of work
status relative to budget and schedule.

Divergences between work completed and budget
expended, and schedule shall be specifically
explained and addressed to avoid future budget short­
comings and delays in schedule.

If divergences occur between work completed and
budget expended, and schedule, a recovery plan
must be provided to City's project manager that
demonstrates how the project will be brought back
on schedule and within budget.

Project Closeout: The conclusion of the project will
include project closeout activities, consisting of file archiving and deliverable transmittals.

1.2 Meetings and Workshops
Project Communication Updates: KJ will provide
project communication using bi-Weekly (every
2-weeks) virtual progress meetings that are scheduled
for specific dates and times. This will be used for
ongoing communication and discussing issues and
status of the progress in developing the master plan.

In addition, provide a monthly rolling schedule of
items to be submitted by the KJ and City, and a log of
issues that includes prioritization, responsible parties, 19 of32
CITY OF POWAY I WATER AND SEWER MASTER PLAN I 2025 23
D I Statement of Services
decisions to be made, action items, and results. Up
to 32 progress meetings will be provided. 2 KJ staff
will attend each meeting, which is assumed to be 30
minutes in duration.

KJ shall conduct a kick-off meeting (assume 1
hour). Discuss project goals and clarify objectives
with City staff to develop a thorough understanding
of approach and product expectations. Establish
lines of communication and discuss items such as
deliverables, project schedule, obstacles, and costs.
3 KJ staff will attend the meeting.

KJ will conduct workshops (assume 1 hour each)
to present and discuss preliminary work products
at each milestone deliverable. 2 KJ staff will attend
each workshop. The following workshops will be
conducted:
• Design Criteria and Level of Service Meeting: KJ
shall conduct a meeting with City stakeholders to
discuss fire flow criteria level of service including
the Fire Department and Development Services
Department.
• Demand Factor Workshop: Once draft demand
factors are prepared, conduct a meeting with
City staff to present, review and explain the
methodology and evaluation process for
determining the recommended factors.
• Existing System Evaluation Workshop: Review
draft system evaluation results for both existing
and future conditions
• Proposed Recommendations Workshop:

Once proposed potable water system
recommendations have been vetted with the City
and revised accordingly, conduct a workshop
with City stakeholders to focus on presenting the
proposed water system recommendations.
• Draft Master Plan Report Review Meeting: Review
the City's comments on the Draft Master Plan
Report
• Final WMP presentation to City Council: in person
presentation summarizing Master Plan Project
KJ will prepare and distribute meeting agendas
at least 1 business day prior to meetings and
workshops. Draft meeting minutes will be provided
to meeting participants for review within 5 business
KENNEDY/JENKS CONSULTANTS, INC.

September 16, 2025, Item #8
days, and a final version will be prepared to
incorporate City staff observations and feedback (if
any). All meetings and workshops are assumed to
be virtual.

1.3 QA/QC
KJ shall perform QA/QC using reviewers that are
experts in their respective fields and not directly
involved in the delivery of the project. Provide review documentation to the City. The City will be provided
with a checklist describing who reviewed each
deliverable and the date of the QC.
• Monthly invoices and progress reports (PDF)
• Meeting and workshop agendas and minutes
(PDF)
; QC documentation(PDF)
Task 2 -Planning Criteria & Demand
Analysis

2.1 Data Collection and Review
Records Research: KJ shall collect and review data
provided by the City. Record information includes:
• Historical City potable water master plans and
urban water management plans
• Updated water model
• Historical monthly potable water production and
usage records
• Water quality data
• Billing information
• Current water supply sources
• Land use maps & general plan
• City GIS information (i.e. water system facilities,
shapefiles, etc.)
• System pressure zone figures
• As-built drawings for facilities not yet
incorporated into the existing GIS system and/or
model.
• Main break history and available asset
management data for facilities.

Evaluation of Missing Information: KJ shall evaluate
data and information provided and identify missing
data (including in the City's potable water model
D I Statement of Services
and GIS database) needed to complete the master
plan. The review process may require multiple data
exchange iterations with City staff to fill in missing
data.

2.2 Planning Criteria
Review existing City standard design criteria for the
potable water system and compare with existing
and future State and Federal regulations, industry
standards, and those from comparable agencies with
similar uses. Discuss any proposed changes with City
staff. Standards to be evaluated include minimum
and maximum pipe pressures and velocities, peaking
factors, pipe material, and other factors impacting
system sizing and cost estimation for recommended
system improvements.

Incorporate concepts and methods presented in the
U.S. Fire Administration Water Supply Systems and
Evaluation Methods, Volume I and II for primary and
secondary feeder backbone looping.

Regarding the approach for prioritizing the CIP, the
KJ shall define service levels, develop probability
and decision strategies, and identify probable risks
and consequences to be considered in developing
and prioritizing the CIP. KJ shall also establish cost
estimating multipliers to be applied to construction
cost estimates to estimate contingencies,
engineering design, permitting, environmental
work, construction management, and program
implementation.

2.3 Demand Analysis
KJ shall verify the use of existing demand factors
as being appropriate for existing and future system
modeling and use.

Land Use Density Maximization: A GIS shapefile will
be provided with land use and density generation
rates that shall be updated by KJ to accommodate
maximum densities allowed by each land use
category for planning purposes.

Demand Development and Allocation: KJ shall review
billing records to develop unit demand factors for all
areas and land uses (based in part on the provided
data and projected population growth through build­
out for land uses).
--20_of-32 ________________________________ _
CITY OF POWAY I WATER AND SEWER MASTER PLAN 12025 24 KENNEDY/JENKS CONSULTANTS, INC.

September 16, 2025, Item #8
Future Demands: Review and incorporate population
projections, dwelling units, land uses, and water
connections for a build-out planning horizon period,
utilizing the updated land use and maximum
population densities developed for the City's General
Plan. Review and update potable water system
requirements based on historical water use and
water conservation strategies.

Allocate future demands based on development
information by land use type. Demand scenarios
for 2035 and buildout conditions will be provided.

Consideration will be given for recent state housing
regulations that impact potential densif1cation, such
as accessory dwelling units (ADUs) and density
bonuses for low-income housing development.

Fire Flow Demands: Allocate fire flow demands
based on development information and Fire
Department requirements. Fire flow demands will be
assigned to hydrants in the hydraulic model.

It is understood that the following scope of work will
be executed under the Hydraulic Model Update &
Calibration Project; budget is not included for these
items:
• Allocate the developed demands to the water
distribution system models. Developing the
ADD, MDD, and PHD demand factors shall be
consistent with California Code of Regulations
Title 22, Article 2, section 64554.
• Existing Demands: Analyze existing potable
water supply and meter records, develop the
existing system demands, and allocate the
developed demands to the water system model.
• Demand Map and Table: Within GIS, state, by
piece of land or parcel, the total water demand
assumption and which model node it was
loaded upon. Within the Excel table include the
acreage assumed for each land use type.

Deliverables:
• Data request log needs (Excel)
• Potable Water System Design Criteria and
Level of Service: KJ will prepare draft, final
draft and final Design Criteria and Level of
Service Technical Memorandums and stand-
21 of 32
CITY OF POWAY I WATER AND SEWER MASTER PLAN I 2025 25
D I Statement of Services
alone criteria tables for the WMP. Editable
electronic versions of the draft and final will
be submitted to City, in addition to a PDF final.
(Word, Excel, PDF)
• Land Use Maximization: KJ will provide
updated GIS shapefile and supporting fries.
(.shp)
Task 3 -System Analysis

3.1 Existing System Evaluation
Perform desktop analysis of existing system
deficiencies based on the desired level of service and
the City's potable water distribution system operating
criteria. Present evaluation results in a workshop
meeting with City stakeholders to focus on areas of
concern and presented by condition and capacity
related deficiencies. Identify causes of concern such
as deficient or aging systems, lack of records clarity, or other influencing factors.

Conduct an evaluation of the existing water
distribution system utilizing the hydraulic model
under various flow conditions (i.e. Average Day
Demand [ADD], Max Day Demand [MOD], Peak Hour
Demand [PHD], MDD plus Fire Flow [FF]).

Water Age: KJ shall discuss current system water
age and assess with respect to current and proposed
regulations. A comparative hydraulic modeling
analysis will be provided where parts of the system
that have relatively high water age compared to the
average water age in the system will be identified.

Proposed solutions to address areas of high water
age will be discussed.

In addition, the follow specific system scenarios will
be evaluated:
• The KJ shall evaluate potential
decommissioning of Pump Station No. 7
(Eastvale) and feeding this zone via upsizing the
Skyridge pipeline and creating a looped system
in this area.
• The Celestial (R9) and Espola (R10) Reservoirs
have been out of service for an extended
period of time. As part of the Master Planning
and modeling work, the KJ shall evaluate
KENNEDY/JENKS CONSULTANTS, INC.

September 16, 2025, Item #8
their
relevance
and
significance
for
future
water
transmission,
storage,
and
distribution
scenarios
and
recommend
whether
to
retain
and
rehabilitate
them
or
demolish
them.

The
City
previously
conducted
an
engineering
study
to
evaluate
the
feasibility
of
removing
R9
and
Rl
0 and
will
provide
the
report
for
reference.
• The
KJ
shall
evaluate
the
potential
need
for
and
location
of
constant
flow
devices
at
strategic
points
in
the
system
where
water
quality
is
a
concern. • The
KJ
shall
consider
decommissioning
of
remaining
portions
of
the
"Convair
Line"
and
identify
and
evaluate
alternatives
to feed
existing
water
services
that
are
connected
to
that
line.
• The
KJ
shall
evaluate
the
water
quality
benefits
and
other
operational
constraints
and
opportunities
to
add
a
pressure
reducing
station
on
Stowe
Drive
to
connect
the
895
and
715
pressure
zones.
• The
KJ
shall
evaluate
the
potential
for
adding
a
new
distribution
main,
services,
and
fire
hydrants
along
Kozy
Crest
Lane
.

3.2 Future
System
Evaluation
Evaluate
the
future
water
supply
and
distribution
system's
ability
to
deliver
the
projected
water
supply
and
meet
the
projected
water
demands
for
the
build­
out
planning
horizon.

Analysis
shall
include
a supply
analysis
by
comparing
the
existing
and
future
water
demands
with
the
existing,
near-term,
and
ultimate
supply
capacities
. The
supply
capacity
shall
be
assessed
for
ADD,
MOD,
PHO
and
Fire
Flows
per
California
Regulations
Title
22,
Article
2,
section
64554;
with
and
without
largest
unit
(e.g
. pipeline,
reservoir,
pump
station,
etc
.);
this
assessment
shall
be
performed
system
wide
and
for
each
pressure
zone
.

Conduct
an
evaluation
of
the
existing
water
distribution
system
utilizing
the
hydraulic
model
under
various
flow
conditions
(i.e.

Average
Day
Demand
[ADD],
Max
Day
Demand
[MOD],
Peak
Hour
Demand
[PHO],
MOD
plus
Fire
Flow
[FF]).

CA
Regs,
Title
22,
Art.
2,
Section
64554:

D
I
Stateme
nt of
Serv
ices
(a)
At
all
times,
a
public
water
system's
water
source(s)
shall
have
the
capacity
to
meet
the
system's
maximum
day
demand
(MOD)
. MDD
shall
be
determined
pursuant
to
subsection
(b).
(1)
For
systems
with
1,000
or
more
service
connections,
the
system
shall
be
able
to
meet
four
hours
of
peak
hourly
demand
(PHO)
with
source
capacity,
storage
capacity,
and/or
emergency
source
connections. (2)
For
systems
with
less
than
1,000
service
connections,
the
system
shall
have
storage
capacity
equal
to
or
greater
than
MOD,
unless
the
system
can
demonstrate
that
it
has
an
additional
source
of
supply
or
has
an
emergency
source
connection
that
can
meet
the
MOD
requirement.
(3)
Both
the
MOD
and
PHO
requirements
shall
be
met
in
the
system
as
a
whole
and
in
each
individual
pressure
zone.

3.3 CIP
Deve
lopme
nt
Proposed
Recommendations
: Improvements
to
the
City's
potable
water
distribution
system
shall
be
identified
and
documented
to
address
shortcomings
in
the
existing
system
to
meet
future
demands
.

In
addition,
a
10-year
potable
water
CIP
shall
be
developed
to
prioritize
improvement
projects
(phasing
and
estimated
timing
of
improvement
needed).

KJ
shall
develop
CIPs
for
respective
existing
system
deficiencies,
to
meet
existing
(2025),
near­
term
(2025
to
2035),
and
buildout
demands
. Various
hydraulic
analysis
of
the
water
system
will
be
utilized
to
identify
existing
and
future
system
deficiencies
as
measured
and
compared
with
the
industry
accepted
performance
criteria
. The
CIP
project
costs
must
be
allocated
based
on
percentage
for
improvements
based
on
existing
needs
and
the
needs
required
for
new/future
development.

The
percentages
will
be
based
on
proportion
of
facility
capacity
that
is
utilized
to
meet
existing
demands
or
address
exis
ting
condi
tion
s versus future
dem
ands.

It is
assumed
that
up
to
15 cap
ital
improvement
plan
(CIP)
projects
will
be
identified.

Each
project
will be
summarized
in
a
one-page
summary
sheet
that
will
include
facility
description,
location
map
, planning-
__
22 _0,f_32
________________________________
_
CITY
OF
POWAY

I WATER
AND
SEWER
MASTER
PLAN
I 2025
26 KENNEDY/JENKS

CONSULTANT
S,
INC
.

September 16, 2025, Item #8
level construction cost estimate, justification, and
schedule. The projects will be prioritized within the
10-year CIP based on consideration for risk, future
developments, and feedback from City staff.

3.4 GIS Update Guidance
KJ shall prepare a draft and final GIS Update
Guidance Technical Memorandum to provide
instructions for proper techniques to update the GIS
moving forward to easily be able to import the GIS
into the model to facilitate future model updates.

Editable electronic versions of the draft and final will be submitted to City, in addition to a PDF final.

3.5 Hydraulic Schematic
KJ shall develop a hydraulic schematic that
depicts City water distribution system including
supply sources, interconnects with other agencies,
reservoirs, pressure zones, pump stations, and
pressure reducing stations, and other relevant
features. Provide electronic and pdf copies as well
as two (2) board mounted color versions in minimum
24-inch x 36-inch size. For the board mounted
version, 3D raised relief maps of the hydraulic
schematic are desirable but not required.
. Deliverables:
• Potable Water System Evaluation: Information
developed under this task shall be included in
the master plan, either detailed in the section
writeups, included by reference, or as part of
the report appendices. KJ will prepare draft
and final potable water system "· -.,,
, including technical information, analysis,
and reference material used in developing,
calibrating, and running the models. A copy of
the hydraulic model files will be submitted to
City. (PDF)
• Model Files & Supporting Documentation:
• Provide City with final model files.
• GIS Update Guidance Draft and Final TM
(PDF)
• Hydraulic Schematic
• CIP table and project summary sheets (PDF)
D I Statement of Services
Task 4 -Master Plan Report Preparation
KJ shall prepare a comprehensive Potable Water
Master Plan including the background, objectives,
assumptions, design criteria, and analysis
presented above, to reflect current conditions and
recommended improvements to the existing and
future water supply, storage, and distribution systems
for potable water. KJ shall ensure the report provides
a clear rationale for identifying, justifying, prioritizing, and costing the recommended 1 0-year potable
water CIP, and provide a basis for future master
plan updates. KJ shall prepare draft and final draft
master plans for City review and the final plan for City adoption. An executive summary shall be included at
each review stage.

Deliverables:
• KJ shall prepare a draft Water Master Plan
(WMP) update and submit an editable
electronic version to City for review. After
City completes its review, KJ shall attend a
draft master plan review meeting to discuss
comments with the City. Thereafter, KJ shall
prepare a final draft master plan and submit
an electronic version to the City for review.

Once City comments on the final drafts
are received and fully resolved the City's
satisfaction, the KJ shall prepare the final
master plan and submit to City in MS Word,
MS Excel and PDF formats. In addition, KJ
shall assemble the Final WMP and deliver ten
(10) hard copies of each to the City .

Optional Services
Optional Task 1 -O&M Workshop
An in-person workshop will be conducted with O&M
staff early in the project to understand system
operations, pain points, risk tolerance, and potential
CIP projects. Up to two 4-hour work sessions is
budgeted for this workshop. KJ will facilitate the
workshop, provide an agenda, meeting materials, and
meeting minutes.
_23_o_f_3L._ _______________________________ _
CITY OF POWAY I WATER AND SEWER MASTER PLAN I 2025 27 KENNEDY/JENKS CONSULTANTS, INC.

September 16, 2025, Item #8
Optional
Task
2 -Additional
System
Analyses
In
addition
to
the
. Additional
Sy
stem
Analyses
:

In
add
ition
to
the
system
analyses
defined
in
the
base
scope
of
work,
the
follow
ing
analyses
are
recommended
:

1. Outage
Scenar
io -
SDCWA/Ramona
lnteragency
Connection
On
ly,

2. Outage
Scenario
-
Emergency
Connections
Onl
y

3. Outage
Scenario
-
Comb
ined
lnteragency
and
Emergency
Connec
tions

4. 865/715
PZ
Boundary
Mod
ificat
ion
{New
820
PZ)

5. Energy
Cost
Efficiency
Analysis,
Ex
ist
ing
Demands
-
optimize
pump
station
run
times
to
minimize
costs
to
the
City
based
on
time
-of-use
rate
schedules

6. Hol
istic
Power
Fai
lure
Analysis
-
evaluate
the
City
's needs
for
eme
rgency
storage,
portable
generators,
and
staffing
in a
programmatic
and
coordinated
analysis
to
address
an
em
ergency
power
outage
condi
tion

7. Pipel
ine
Criti
cality
Analys
is -
ident
ify
pipelines
that
have
high
consequences
of
failure
that
may
warrant
redundancy

8. Large
Fire
Area
Analysis
-
evaluate
hydraulic
capac
ity
to
suppor
t ba
ttling
a potential
wildfire
in
the
system
24 of
32 CITY
OF
POWAY

I WATER
AND
SEWER
MA
STER
PLAN
J
2025
D
I
Statement
of
Services
28 KENNEDY
/JENKS

CONSULTANT
S, INC
.

September 16, 2025, Item #8
D I Stt1lcmen1 of Services
Schedule
A detailed project schedule is enclosed as al lxl7 attachment. The project schedule describes the various project tasks including workshops and review of deliverables by City staff.

Also included is the internal QC review of the draft and final Master Plan document and the City Council presentation. , ..
0 M~t
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September 16, 2025, Item #8

JJJJJJJJJIJJJJJJJ
26 of32
ro
rn
0 September 16, 2025, Item #8
ATTACHMENT 2
G Price Proposal

FEE PROPOSAL
This proposal price is for WATER AND SEWER MASTER PLAN UPDATES. These services are as set forth in the Technical Specifications in Section IV.

BID ITEM: WATER AND SEWER MASTER PLAN UPDATES
The prices set forth below include all work required to provide all labor, equipment, tools, materials, and incidentals affiliated with services specified in this RFP. Provide summary fee table that depicts tasks, hours by labor category, expenses, and total proposed fee by task.

Labor Category Hourly Rate
(Examples of position titles. Action
positions and titles may be different
and must be filled in by the
proposer)
Enaineer-Scientist-Soecialist 1 $165 -One hundred sixtv-five dollars Engineer-Scientist-Specialist 2 $195 -One hundred ninety-five dollars Engineer-Scientist-Specialist 3 $220 -Two hundred twenty dollars Enaineer-Scientist-Specialist 4 $240 -Two hundred fortv dollars Enaineer-Scientist-Soecialist 5 $265 -Two hundred sixtv-five dollars Engineer-Scientist-Specialist 6 $285 -Two hundred eighty-five dollars Engineer-Scientist-Specialist 7 $310 -Three hundred ten dollars Enaineer-Scientist-Specialist 8 $330 -Three hundred thirty dollars Enaineer-Scientist-Specialist 9 $350 -Three hundred fiftv dollars Senior CAD-Desianer $200 -Two hundred dollars
CAD-Designer $190 -One hundred ninety dollars
Senior CAD-Technician $180 -One hundred eighty dollars
CAD-Technician $160 -One hundred sixty dollars
Proiect Assistant $145 -One hundred fortv-five dollars
Administrative Assistant $135 -One hundred thirtv-five dollars Subconsultant Markup 5% -Five percent
Other Direct Cost Markup 5% -Five percent
Total Project Cost: $370,884 -Three hundred seventy thousand, eight hundred eighty-four dollars
27 of 32
CITY OF POWAY I WATER AND SEWER MASTER PLAN I 2025 35 KENNEDY/JENKS CONSULTANTS, INC.

September 16, 2025, Item #8
~ ..

January 1, 2025 Rates
Claulflcatlon:
:a; I ! ! ~ :t :t I :! :-1 LJ_l_J_l I
,l! ii!
I ii ,:j
ii ! ! .5 ! J _Jot_!!
KJ
.8
j
Sub KJ KJ KJ
§l .. ..
.: i .d /l ◊~
~;.
0 g~ 2U 0 I
].8
I
] .:
~j
0 , ... .,,
.
3 i
~.:l
G I Pflce Proposal
j ♦ t
j _);"
~d ~~
HourtyRat•: I $350 $330 I $310 $215 $215 $240 ! SUS I $145 I Hours fen F11ea 5•~ Feu 5•~ F•u :~1~~~=:::: : · : : ,t JA-: :I + ~f ·: :: ... ·-~~~ ·::~! ;:~ •••••••••• :I : :.:: ;;;l :1·· •• ::::, I I ! ! I ! I I so
TNk 1-Subtotal
T~~~-; : -~t~i:,-~.t-~~.~~!~~~-~-P,~~~~-~~ ~-'-~-1-~. __ 2,1 D1I1 Col11ction & R1Yltw
' 21:
!
+· oi
' 99( 22 L~~ 2JI JJ61 Sto,75oi ss,ns/ s:zn sol sol sso,1so $6,022 so $96,77~ i I I I .
so so $7,235
I
.. 2.2. Plannlnsi_ Crll1rla ......................... -.... ---..................................... 1 .......... 0 ~ ~1 • •' •••• 1; o ·2, • s1,2,sj ··sol ·s• sJ sol s1.2Js ·:1 ::1 ,: .• :\ :: ....... : i . :, •• : _ ::~:: • .,;::i .· .... ,;: ::1 •• ·:: :::~:, ;,,::1 • •• :t :~;;: 2.l Dflnlnd Anal,els Tuk 2 • Sublollll
I
0!
:
i o, -2-l 2•! 21 ol .. ! 10,, ol 22,I sss.245J s1.<oo! s,10_ soJ sol S5S.245 $7,770 so .$63,015 M,.,.s~i.m!A\~
1 .!... ··--· •• ···-··-··---······· ••••••••• i :~~]: ··:::~:;[::~::::;,i ·-··• ··~ ··:··· ·:·~r-~·-·••3~j ~~ :: ··J-·······~ :::::·::::~; ~::::~~;:;.j::::~;~~·;i::~:::::~;::~:i:;::~~~::::;t:: ·:::::~~ . ::::~~i.~i~ ··:·::;;:;:;~~ · ····-$ S◄5,m •i .. : "I • 1 "! ·I • •• """I """i ..... ,. .. . ··~ ••.•• ~ , .... ,

3.1 &IJ:lln!.~~!!1 -~nluali~

3.2 Future srstem Evaluation
l_;;;::::~·:==i:· ::·-. -_-_------=-1--r T-r ,:-· ·r-:r :t:--·:j-:::: ·:r--·::--:.:· ·:: ~:: -"•::--J • ~:::

T41k J • Subtorll a! •• !
'
5si
Iu.k-4.=..MJ.lllr Plan Rtport Pr•p11ratlon I I
: -·-·1····-------r
_ Fmel.R•port ·-··---·······-······ ·-····-················-···········--• I ! :1 :i __ Dnft Report ••••• ·-········--···-----••• -----------····· ·······-·· ·;
Tuk4 • Sublolil oi 12) si
i
197! 10a; All Phuu Total
' ,1i
I
~~l_o~~I ~Nlce1
Option al Task 1: O&M Work,hop
! I
I ! ,... ···•···········1
I 12! 161
.. 9P,IIPDII Ink 2·Addlt10n1I sy,1emAnalys1:s ... -.--•····--···• .... --·--··-· ,I ,! -r···· .... ····--·· I
Opllonil Servlc1:1 • ~-'!.b_t~_la! 0, ill 20
'
24 et 12ai zoo
i ! _________ , __ _
I 301 60
•• -······1· .. •······· .. ,
! 1s1 30
0 .1 45j ao!
.i
1 365\ ' •• uei 23
i
48◄1 S11_!,S6ol
!
S415,10Oi $2.405 s,ool 15 ~J_1_!!~-~?
I
'
............ 1021...._ su,1101 ..... sa.1◄ 0: ......... 1◄01 .................. J ............. $DI s22,1,o $11.39D1 51
153
1202
-----··1--··•··
SO!
' SJ4.170i
'
$297,7Z5i
$8,140i
$H,37Sj
.. _ ~-~ S200J S_I_~ SII.J~-~
$0 I so $0
$(07 S200! SIDI $34,17D
$3,(H $3001 S15l S2'7,7Z5
$50,505 $105
.~.•,~:1·::··~:·s~m-
$1.547 U10
$72,844 $315
$168,170
······· --~-~~-·-~~~
$11 ~~~-~
so
S•2,9Z7
$370,884
I , , 1 r-I 7=-1
---+ ···,1_-'l L~~: .::::f :;:;;:;j •• • .. '.: •;o•11 ::::.::~·:s~:L .·s::::;.; ... ·.~:.;::.:~1:::::: .... s.2;f-· ... :~:~::.:
$0; $0 $0 $0 .$0 $0 $0
.j .i 16 .. I
l1•~••1
' 1
m,22~j $1,111 uoo $10 $15,1&0 H~~1 $210 $39,401
N
M
....
0 CHY OF ro·,·1 ,'IY l \'.:.IE I'/ r,an s;-·;;i;n L:i,S i ~I! Pl,\Jj I 701 ~ ··-·-----~---00
36 ZE1H1E1r,1.1E1:Ks r:011suLL\'11.e;_ 1n,; N
September 16, 2025, Item #8

EXHIBIT
"8"
Cal
Gov
Code§
7522.56
Deering's
California
Codes
are
current
through
all
1016
chapters
of
the
2018
Regular
Session
and
the
November
6,
2018
Ballot
Measures.

Deering's
California
Codes
Annotated>

GOVERNMENT
CODE>
Title
1 General>
Division
7 Miscellaneous
>
Chapter
21 Public
Pension
and
Retirement
Plans
>
Article
4 California
Public
Employees'
Pension
Reform
Act
of
2013
§
7522.56.

Provisions
applicable
to
person
rece1vmg
pension
benefit
from
public
retirement
system;
Section
supersedes
conflicting
provisions
(a)
This
section
shall
apply
to
any
person
who
is
receiving
a pension
benefit
from
a public
retirement
system
and
shall
supersede
any
other
provision
in
conflict
with
this
section.
(b)
A
retired
person
shall
not
serve,
be
employed
by,
or
be
employed
through
a
contract
directly
by,
a public
employer
in
the
same
public
retirement
system
from
which
the
retiree
receives
the
benefit
without
reinstatement
from
retirement,
except
as
permitted
by
this
section
.
(c)
A
person
who
retires
from
a
public
employer
may
serve
without
reinstatement
from
retirement
or
loss
or
interruption
of
benefits
provided
by
the
retirement
system
upon
appointment
by
the
appointing
power
of
a public
employer
either
during
an
emergency
to
prevent
stoppage
of
public
business
or
because
the
retired
person
has
skills
needed
to
perform
work
of
limited
duration.
( d)
Appointments
of
the
person
authorized
under
this
section
shall
not
exceed
a total
for
all
employers
in
that
public
retirement
system
of
960
hours
or
other
equivalent
limit,
in
a calendar
or
fiscal
year,
depending
on
the
administrator
of
the
system.

The
rate
of
pay
for
the
employment
shall
not
be
less
than
the
minimum,
nor
exceed
the
maximum,
paid
by
the
employer
to
other
employees
performing
comparable
duties,
divided
by
173.333
to
equal
an
hourly
rate.

A
retired
person
whose
employment
without
reinstatement
is
authorized
by
this
section
shall
acquire
no
service
credit
or
retirement
rights
under
this
section
with
respect
to
the
employment
unless
he
or
she
reinstates
from
retirement.
(e)
29 of
32 (1)
Notwithstanding
subdivision
(c),
any
retired
person
shall
not
be
eligible
to
serve
or
be
employed
by
a
public
employer
if,
during
the
12-month
period
prior
to
an
appointment
described
in
this
section,
the
retired
person
received
any
unemployment
insurance
compensation arising
out
of
prior
employment
subject
to
this
section
with
September 16, 2025, Item #8
a public employer. A retiree shall certify in writing to the employer upon accepting an offer of employment that he or she is in compliance with this requirement. (2) A retired person who accepts an appointment after receiving unemployment insurance compensation as described in this subdivision shall terminate that employment on the last day of the current pay period and shall not be eligible for reappointment subject to this section for a period of 12 months following the last day of employment.
(f) A retired person shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement unless he or she meets one of the following conditions:
30 of 32
(1) The employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and the appointment has been approved by the governing body of the employer in a public meeting. The appointment may not be placed on a consent calendar. (2)
(A) Except as otherwise provided in this paragraph, for state employees, the state employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed state employment position before 180 days have passed and the appointment has been approved by the Department of Human Resources. The department may establish a process to delegate appointing authority to individual state agencies, but shall audit the process to determine if abuses of the system occur. If necessary, the department may assume an agency's appointing authority for retired workers and may charge the department an appropriate amount for administering that authority.
(B) For legislative employees, the Senate Committee on Rules or the Assembly Rules Committee certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar.
(C) For employees of the California State University, the Trustees of the California State University certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar.
(3) The retiree is eligible to participate in the Faculty Early Retirement Program pursuant to a collective bargaining agreement with the California State University that existed prior to January 1, 2013, or has been included in subsequent agreements.

September 16, 2025, Item #8
( 4)
The
retiree
is
a public
safety
officer
or
firefighter
hired
to
perform
a function
or
functions
regularly
performed
by
a public
safety
officer
or
firefighter.
(g)
A
retired
person
who
accepted
a retirement
incentive
upon
retirement
shall
not
be
eligible
to
be
employed
pursuant
to
this
section
for
a
period
of
180
days
following
the
date
of
retirement
and
subdivision
(f)
shall
not
apply.
(h)
This
section
shall
not
apply
to
a person
who
is
retired
from
the
State
Teachers'
Retirement
System,
and
who
is
subject
to
Sections
24214.
24214.5
or
26812
ofthe
Education
Code.
(i)
This
section
shall
not
apply
to
(1)
a
subordinate
judicial
officer
whose
position,
upon
retirement,
is
converted
to
a judgeship
pursuant
to
Section
69615,
and
he
or
she
returns
to
work
in
the
converted
position,
and
the
employer
is
a trial
court,
or
(2)
a retiree
of
the
Judges'
Retirement
System
or
the
Judges'
Retirement
System
II
who
is
assigned
to
serve
in
a court
pursuant
to
Section
68543.5.

History Added
Stats 2012
ch
296
§ 15
(AB
340).
effective
January
1,
2013.

Amended
Stats 2013
ch
528
§ 11
(SB
13),
effective
October
4,
2013
(ch
528
prevails);
ch
76 § 75
(AB
383),
effective
January
1,
2013;
Stats
2014
ch
238
§ 1 (AB
2476),
effective
January
1,
2015.

Annotations Notes
Amendments: Note--
Amendments: 2013
Amendment:

Substituted
(1)
"have
passed"
for
"has
passed"
in
the
first
sentence
of
subds
(f)(l)
and
(f)(2);
(2)
"or
firefighter
hired
to
perform
a
function
or
functions
regularly
performed
by
a
public
safety
officer
or
firefighter"
for
"of
firefighter"
in
subd
(f)(4);
and
(3)
"Judges'
Retirement
System"
for
"Judges'
Retirement
System
I"
in
subd
(i).
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32 September 16, 2025, Item #8

WORKERS'

COMPENSATION

INSURANCE

CERTIFICATE
Pursuant
to
Section
1861
of
the
State
Labor
Code,
each
Consultant
to
whom
a
public
works
Contract
has
been
awarded
shall
sign
the
following
certificate
and
shall
submit
same
to
the
City
of
Poway
prior
to
performing
any
work
on
the
Contract:
"I
am
aware
of
the
provisions
of
Section
3700
of
the
Labor
Code
which
require
every
employer
to
be
insured
against
liability
for
Workers'
Compensation
or
to
undertake
self­
insurance
in
accordance
with
the
provisions
of
that
Code,
and
I will
comply
with
such
provisions
before
commencing
the
performance
of
the
work
of
this
Contract."
Consultant
By:

Title Date
Section
3700
of
the
State
Labor
Code
reads
in
part
as
follows:
"Every
employer
except
the
State
shall
secure
the
payment
of
compensation
in
one
or
more
of
the
following
ways:
(a)
By
being
insured
against
liability
to
pay
compensation
by
one
or
more
insurers
duly
authorized
to
write
compensation
insurance
in
this
state.
(b)
By
securing
from
the
Director
of
Industrial
Relations
a
certificate
of
consent
to
self­
insure,
either
as
an
individual
employer,
or
as
one
employer
in
a
group
of
employers,
which
may
be
given
upon
furnishing
proof
satisfactory
to
the
Director
of
Industrial
Relations
of
ability
to
self-insure
and
to
pay
any
compensation
that
may
become
due
to
his
employees."
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