Poway City Council
October 21, 2025

October 21, 2025, Item #5
DATE:

TO:

FROM:

CONTACT:

SUBJECT:

Summary:

AG EN DA REPORT City of Poway

CITY COUNCIL
October 21, 2025
Honorable Mayor and Members of the City Council
Eric Heidemann, Director of Public Works
Stephen Jackson, Assistant Director of Public Works for Maintenance Operations (858) 668-4705 or [email protected] ~
Award of Agreement to Progressive Technology Security Systems, Inc. for Monitoring and Service of Fire and Security Alarm Systems; RFP No. 26-004 A request for proposal (RFP) for Monitoring and Service of Fire and Security Alarm Systems was duly advertised on July 31 and August 7, 2025. Two (2) proposals were received and opened on September 4, 2025. Staff reviewed the proposals submitted and determined Progressive Technology Security Systems, Inc. (Progressive Technology) to be responsive and qualified to provide these services. The length of this Agreement shall be 20 months beginning on October 22, 2025, through June 30, 2027.

The Agreement may be extended through a total of three (3) separate one-year terms.

Recommended Action:

It is recommended the City Council award the Agreement for Monitoring and Service of Fire and Security Alarm Systems, RFP No. 26-004, to Progressive Technology Security Systems, Inc. and authorize the City Manager to execute the necessary documents.

Discussion:

Monitoring and Service of Fire and Security Alarm Systems are a critical component of public safety and infrastructure resilience within the City. These systems serve as the first line of defense in detecting fire hazards, unauthorized access, and other emergency events that may pose a threat to life, property, and the continuity of City operations.

Regular monitoring ensures immediate alerts and rapid response in the event of an emergency, significantly reducing the risk of injury, loss of life, or damage to City-owned facilities and assets.

A notice inviting proposals for Monitoring and Service of Fire and Security Alarm Systems was advertised on July 31 and August 7, 2025. Two (2) proposals were received and opened on September 4, 2025. Staff reviewed the proposals submitted and determined Progressive Technology to be 1 of 25
October 21, 2025, Item #5
responsive
and
qualified
to
provide
these
services.

A
summary
of
the
proposals
received
is
listed
in
Table
1 below
:

Table
1:

Progressive
Technology
Security
Systems,
Inc.

AM-TEC
Total
Security
Inc.

The
City
has
maintained
an
agreement
with
Progressive
Technology
for
the
past
16 years
and
rema
ins
satisfied
w
ith
the
quality
of
the
ir services
. Progressive
Technology
has
consistently
met
the
City's
standards
for
monitoring
and
servicing
fire
and
security
alarm
systems
at
27 facilities
throughout
the
City,
including
City
Hall,
the
Community
Center
and
the
Poway
Library.

The
length
of
the
initial
Agreement
shall
be
for
20 months
beginning
October
22,
2025,
through
June
30 , 2027.

The
Agreement
may
be
extended
subject
to
City
Council
appropriation
of
funds
through
a
total
of
three
(3)
separate
one-year
terms
. The
maximum
length
of
the
Agreement
would
be
up
to
five
(5)
years.

Environmental
Review:

This
action
is
not
subject
to
review
under
the
California
Env
ironmental
Quality
Act
(CEQA)
.

Fiscal
Impact:

Sufficient
funds
are
available
in
the
Fiscal
Year
2025
-26
budget
in
account
43045
for
Building
Repair
&
Maintenance
-
Public
Works,
in
several
Divisions
: (201020-Recreation)
$2,858;
(202020-
Lake
Operations)
$2,926;
(203020
-Aquatics)
$9,465;
(204020-
Perform
ing
Arts
Center)
$8
,707
; (205020-
Old
Poway
Park)
$16,358
;
(206020-Library)
$7,622;
(207020
-lnterpreative
Center)
$4,489;
(208020-
Community
Park)
$8,337;
(400060-22000-
Public
Works
Director)
$4,315;
(410060-22000-
Maintenance
Operations)
$9,605;
(413010-22000-Vehicle
&
Equipment
Maintenance)
$1,786;
(414040-22000-
Parks,
Trail
&
Landscape
Maintenance)
$5,
11 O;
(415010-22000-
Facilities
Maintenance)
$2,060;
(501050-Fire
Suppression)
$8,755;
totaling
$92,393.

Amounts
for
subsequent
fiscal
years
will
be
included
in
the
annual
budget
process
for
Council's
consideration
.

Public
Notification:

None
.

Attachments: A.

Standard
Agreement
2 of25
October 21, 2025, Item #5
Reviewed/Approved
By:

Assistant
City
Manager
3 of25
Reviewed
By
:

Alan
Fenstermacher
City
Attorney
a.
)
Chris
a
City
Manager
October 21, 2025, Item #5
City of Poway

STANDARD AGREEMENT FOR SERVICES
This Agreement, entered into this 22nd day of October, 2025, by and between the CITY OF POWAY (hereinafter referred to as "City") and Progressive Technology Security Systems, Inc., a California corporation. ("the Contractor").

RECITALS
WHEREAS, City desires to obtain the services for providing monitoring and service of fire and security alarm systems for various City facilities; WHEREAS, Contractor has represented that Contractor possesses the necessary qualifications to provide such services; and
WHEREAS, City has authorized the preparation of an agreement to retain the services of Contractor as hereinafter set forth.

NOW, THEREFORE, IT IS MUTUALLY AGREED THAT CITY DOES HEREBY RETAIN CONTRACTOR ON THE FOLLOWING TERMS AND CONDITIONS:

1. Scope of Services.

Contractor shall provide services as described in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.

2. Compensation and Reimbursement.

City shall compensate and reimburse Contractor as provided in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.

3. Term of Agreement.

The term of this Agreement shall be as described in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.

4. Termination.

This Agreement may be terminated with or without cause by City.

Termination without cause shall be effective only upon 60-day written notice to Contractor. During said 60-day period Contractor shall perform all consulting services in accordance with this Agreement. This Agreement may be terminated by City for cause in the event of a material breach of this Agreement, misrepresentation by Contractor in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by City. Termination for cause shall be effected by 4 of25 ATTACHMENT A
October 21, 2025, Item #5
delivery of written notice of termination to Contractor. Such termination shall be effective upon delivery of said notice.

5. Confidential Relationship.

City may from time to time communicate to Contractor certain information to enable Contractor to effectively perform the services. Contractor shall treat all such information as confidential, whether or not so identified, and shall not disclose any part thereof without the prior written consent of the City. Contractor shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services. The foregoing obligation of this Paragraph 5, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of Contractor, hereafter disclosed in publicly available sources of information; (iii) is now in the possession of Contractor without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to Contractor by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party.

Contractor shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this agreement without the prior written consent of the City. In its performance hereunder, Contractor shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation.

6. Office Space and Clerical Support.

Contractor shall provide its own office space and clerical support at its sole cost and expense.

7. Covenant Against Contingent Fees.

Contractor declares that it has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of the Agreement.

For breach of violation of this warranty, City shall have the right to annul this Agreement without liability, or, at its sole discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

8. Ownership of Documents.

All memoranda, reports, plans, specifications, maps, and other documents prepared or obtained under the terms of this Agreement shall be the property of City and shall be delivered to City by Contractor upon demand.
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October 21, 2025, Item #5

9. Conflict of Interest and Political Reform Act Obligations.

During the term of this Agreement Contractor shall not act as Contractor or perform services of any kind for any person or entity whose interest's conflict in any way with those of the City of Poway. Contractor shall at all times comply with the terms of the Political Reform Act and the local conflict of interest code. Contractor shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Contractor has a financial interest as defined in Government Code Section 87103. Contractor represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the City.
"Contractor" means an individual who, pursuant to a contract with a state or local agency:
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(A) Makes a governmental decision whether to:

1. Approve a rate, rule or regulation;

2. Adopt or enforce a law;

3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar
authorization or entitlement;

4. Authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires City approval;

5. Grant City approval to a contract that requires City approval and to which the City is a party, or to the specifications for such a contract;

6. Grant City approval to a plan, design, report, study, or similar item; and

7. Adopt, or grant City approval of, policies, standards, or guidelines for the City, or for any subdivision thereof; or (B) Serves in a staff capacity with the City and in that capacity participates in making a governmental decision as defined in the Political Reform Act and/or implementing regulations promulgated by the Fair Political Practices Commission or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City's Conflict of Interest Code.

October 21, 2025, Item #5
DISCLOSURE DETERMINATION:
[8J 1 . Contractor will not be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above.

No disclosure required.

D 2. Contractor will be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above. As a result, Contractor shall be required to file a Statement of Economic Interest with the City Clerk of the City of Poway in a timely manner as required by law.

Department Director

10. No Assignments.

Neither any part nor all of this Agreement may be assigned or subcontracted, except as otherwise specifically provided herein, or to which City, in its sole discretion, consents to in advance thereof in writing. Any assignment or subcontracting in violation of this provision shall be void.

11. Maintenance of Records.

Contractor shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the agreement period and for three (3) years from the date of final payment under this Agreement, for inspection by City and copies thereof shall be furnished, if requested.

12. Independent Contractor.

At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee of the City of Poway. City shall have the right to control Contractor only insofar as the results of Contractor's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Contractor accomplishes such services.

13. Licenses, Permits, Etc.

Contractor represents and declares to City that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for Contractor to practice its profession.
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October 21, 2025, Item #5

14. Contractor's Insurance.

Contractor shall provide insurance as set forth in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.

15. Indemnification.
(a) For Claims (as defined herein) other than those alleged to arise from Contractor's negligent performance of professional services, City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "lndemnitees") shall have no liability to Contractor or any other person for, and Contractor shall indemnify, protect and hold harmless lndemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses, including reasonable attorneys' fees and disbursements (collectively "Claims"), which lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of Contractor's negligent performance under this Agreement, or by the negligent or willful acts or omissions of Contractor, its agents, officers, directors, sub-Contractors or employees.
(b) For Claims alleged to arise from Contractor's negligent performance of professional services, lndemnitees shall have no liability to Contractor or any other person for, and Contractor shall indemnify and hold harmless lndemnitees from and against, any and all Claims that lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise to the extent occurring as a result of Contractor's negligent performance of any professional services under this Agreement, or by the negligent or willful acts or omissions of Contractor, its agents, officers, directors, sub-Contractors or employees, committed in performing any of professional services under this Agreement. For Claims alleged to arise from Contractor's professional services, Contractor's defense obligation to lndemnitees shall include only the reimbursement of reasonable defense costs and attorneys' fees to the extent caused by Contractor's negligence.
(c) The foregoing obligations of Contractor shall not apply to the extent that the Claims arise from the sole negligence or willful misconduct of City or its elected and appointed boards, officials, officers, agents, employees and volunteers. (d) In any and all Claims against City by any employees of the Contractor, anyone directly or indirectly employed by it or anyone for whose acts it may be liable, the indemnification obligation under this Section 15 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor under worker's compensation acts, disability benefit acts or other employee benefit acts.
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October 21, 2025, Item #5
(e) Contractor shall, upon receipt of written notice of any Claim, promptly take all action necessary to make a claim under any applicable insurance policy or policies Contractor is carrying and maintaining; however, if Contractor fails to take such action as is necessary to make a claim under any such insurance policy, Contractor shall reimburse City for any and all costs, charges, expenses, damages and liabilities incurred by City in making any claim on behalf of Contractor under any insurance policy or policies required pursuant to this Agreement.
(f) The obligations described in Section 15(a) through (e) above shall not be construed to negate, abridge or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person indemnified pursuant to this Section

15. (g) The rights and obligations of the parties described in this Section 15 shall survive the termination of this Agreement.

16. Assumption of Risk.

Except for injuries to persons caused by the willful misconduct of any lndemnitee and not covered by insurance maintained, or required by this Agreement to be maintained, by Contractor: (a) Contractor hereby assumes the risk of any and all injury and damage to the personnel (including death) and property of Contractor that occurs in the course of, or in connection with, the performance of Contractor's obligations under this Agreement, including but not limited to Contractor's Scope of Services; and (b) it is hereby agreed that the lndemnitees are not to be liable for injury or damage which may be sustained by the person, goods or property of Contractor or its employees in connection with Contractor's performance its obligations under this Agreement, including but not limited to Contractor's Scope of Services.

17. Contractor Not an Agent.

Except as City may specify in writing, Contractor shall have no authority, expressed or implied, to act oh behalf of City in any capacity whatsoever as an agent.

Contractor shall have no authority, expressed or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

18. Personnel.

Contractor shall assign qualified and certified personnel to perform requested services. The City shall have the right to review and disapprove personnel for assignment to Poway projects.

City shall have the unrestricted right to order the removal of any person(s) assigned by Contractor by giving oral or written notice to Contractor to such effect.

Contractor's personnel shall at all times comply with City's drug and alcohol policies then in effect.
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October 21, 2025, Item #5

19. Notices.

Notices shall be given as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.

20. Governing Law, Forum Selection and Attorneys' Fees.

This Agreement shall be governed by, and construed in accordance with, the laws of the State of California. Each party to this Agreement consents to personal jurisdiction in San Diego County, California, and hereby authorizes and accepts service of process sufficient for personal jurisdiction by first class mail, registered or certified, postage prepaid, to its address for giving notice as set forth in Exhibit "A" hereto. Any action to enforce or interpret the terms or conditions of this Agreement shall be brought in the Superior Court in San Diego County, Central Division, unless the parties mutually agree to submit their dispute to arbitration. Contractor hereby waives any right to remove any such action from San Diego County as is otherwise permitted by California Code of Civil Procedure section 394. The prevailing party in any such action or proceeding shall be entitled to recover all of its reasonable litigation expenses, including its expert fees, attorneys' fees, courts costs, arbitration costs, and any other fees. Notwithstanding the foregoing, in the event that the subject of such an action is compensation claimed by Contractor in the event of termination, Contractor's damages shall be limited to compensation for the 60-day period for which Contractor would have been entitled to receive compensation if terminated without cause, and neither party shall be entitled to recover their litigation expenses.

21. Gender.

Whether referred to in the masculine, feminine, or as "it," "Contractor" shall mean the individual or corporate Contractor and any and all employees of Contractor providing services hereunder.

22. Counterparts.

This Agreement (and any amendments) may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument. Documents delivered by telephonic facsimile transmission shall be valid and binding.

23. Entire Agreement.

This Agreement shall constitute the entire understanding between Contractor and City relating to the terms and conditions of the services to be performed by Contractor. No agreements, representations or promises made by either party, whether oral or in writing, shall be of any force or effect unless it is in writing and executed by the party to be bound thereby.
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October 21, 2025, Item #5

24. Certification and Indemnification Regarding Public Employees' Retirement Law/Pension Reform Act of 2013.

Contractor hereby certifies that all persons providing services to City by Contractor are not current members of the California Public Employees' Retirement System (CalPERS) and shall not become members of CalPERS while providing services to City.

Contractor further provides that in the event Contractor assigns a retired annuitant receiving a pension benefit from CalPERS to perform services for City, the retired annuitant is in full compliance with Government Code section 7522.56. A copy of Government Code section 7522.56 is attached hereto as Exhibit "B." Further, Contractor hereby fully and unconditionally indemnifies City from all penalties, fees, employer and employee contributions, or any other assessments imposed by CalPERS in the event CalPERS determines the person assigned by Contractor to provide services to City has been misclassified.

25. Severability.

If any provision of this Agreement is determined by any court of competent jurisdiction or arbitrator to be invalid, illegal, or unenforceable to any extent, that provision shall, if possible, be construed as though more narrowly drawn, if a narrower construction would avoid such invalidity, illegality, or unenforceability or, if that is not possible, such provision shall, to the extent of such invalidity, illegality, or unenforceability, be severed, and the remaining provisions of this Agreement shall remain in effect. (Remainder of page intentionally left blank)
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October 21, 2025, Item #5
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement on the date first above written.

CITY OF POWAY
By: __________ _
Chris Hazeltine, City Manager
ATTEST:

Carrie Gallagher, City Clerk
APPROVED AS TO FORM:

By: __________ _
Alan Fenstermacher, City Attorney
12 of 25

PROGRESSIVE TECHNOLOGY SECURITY
SYSTEMS, INC.

By: ___________ _
Phillip Rusthoven, President/CEO
October 21, 2025, Item #5
A.
"SPECIAL
PROVISIONS"

EXHIBIT
"A"
Scope
of
Services.

Contractor
agrees
to
perform
Monitoring
and
Service
of
Fire
and
Security
Alarm
Systems
as
required
by
City,
further
described
in
the
Agreement,
which
is
included
in
this
document
as
Attachment
1,
and
incorporated
by
reference,
as
if its
contents
were
fully
set
forth
herein.

Contractor
shall
provide
the
necessary
qualified
personnel
to
perform
the
services.

The
City
reserves
the
right
to
modify
the
location
and
tasks
as
deemed
necessary
to
accommodate
the
evolving
needs
of
the
city
parks.

B.

Compensation
and
Reimbursement.

City
shall
pay
Contractor
a
fee
in
accordance
with
the
Fee
Proposals
submitted
in
writing
on
September
4,
2025,
which
is
included
in
this
document
as
Attachment

1. Contractor's
fee
shall
include,
and
Contractor
shall
be
responsible
for
the
payment
of
all
federal,
state,
and
local
taxes
of
any
kind
which
are
attributable
to
the
compensation
received. In
addition
to
said
consulting
fee,
Contractor
shall
be
reimbursed
for
all
reasonable
expenses,
including
lodging,
telephone,
and
travel
(air,
auto,
rail)
necessarily
incurred
in
performance
of
the
services.

Contractor
shall
bill
City
for
such
expenses
as
incurred,
referencing
this
Agreement.

All
expenses
shall
be
itemized
and
supported
by
receipts
for
amounts
in
excess
of
Twenty-Five
Dollars
($25.00)
.

Statements
for
reimbursement
of
expenses
shall
be
paid
within
ten
(10)
days
of
approval
by
City.

All
air
travel
shall
be
billed
at
coach
or
special
fare
rates
. Reimbursement
for
lodging
is
limited
to
travel
from
outside
of
San
Diego
County.

Contractor
shall
receive
prior
authorization
for
air
travel
and
lodging
expenses.

All
other
expenses
shall
be
reimbursed
in
accordance
with
City's
cash
disbursement
policies
in
effect
at
the
time
incurred.

C.

Term
of
Agreement.

This
Agreement
shall
be
effective
from
the
period
commencing
October
22,
2025,
and
ending
June
30,
2027,
unless
sooner
terminated
by
City
as
provided
in
the
section
of
this
Agreement
entitled
"Termination."
This
Agreement
may
be
extended
for
up
to
three
(3)
additional
one-year
period
upon
approval
in
writing
of
the
City
Manager
and
Contractor.

Award
of
the
Contract
and
any
Contract
extensions
are
subject
to
City
Council
appropriation
of
funds.

Each
renewal
period
(fiscal)
after
the
first
two
years
of
the
agreement,
the
Contractor's
costs
shall
be
adjusted
based
on
the
annual
change
in
the
previous
calendar
year's
Consumer
Price
Index
for
the
San
Diego-Carlsbad
area
(All
Urban
Consumers
CPI-U)
or
5%,
whichever
is
less.

The
first
adjustment
would
occur
no
earlier
than
June
30,
2027.

Upon
expiration
or
termination
of
this
Agreement,
Contractor
shall
return
to
City
any
and
all
equipment,
documents
or
materials
and
all
copies
made
thereof
which
Contractor
received
from
City
or
produced
for
City
for
the
purposes
of
this
Agreement. 13
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October 21, 2025, Item #5
D. Contractor's Insurance.

1. Coverages:

Contractor shall obtain and maintain during the life of this Agreement all of the following insurance coverages:
(a) Comprehensive General Liability, including premises- operations, products/completed, broad form property damage, and blanket contractual liability with the following coverages: General Liability $1,000,000 Bodily Injury and Property Damage combined each occurrence and $2,000,000 aggregate. (b) Automobile Liability, including owned, hired, and non-owned vehicles: $1,000,000 combined single limit.
(c) Workers' Compensation insurance in statutory amount. All of the endorsements which are required above shall be obtained for the policy of Workers' Compensation insurance.

2. Endorsements:

Endorsements shall be obtained so that each policy contains the following three provisions:
(a) Additional Insured. (Not required for Professional Errors and Omissions Liability Insurance or Workers' Compensation.) "City of Poway and its elected and appointed boards, officers, agents, and employees are additional insureds with respect to this subject project and contract with City."
(b) Notice.
"Said policy shall not terminate, nor shall it be canceled, until thirty (30) days after written notice is given to City."
(c) Primary Coverage.
"The policy provides primary coverage to City and its elected and appointed boards, officers, agents, and employees. It is not secondary or in any way subordinate to any other insurance or coverage maintained by City."

3. Insurance Certificates:

Contractor shall provide City certificates of insurance showing the insurance coverages described in the paragraphs above, in a form and content approved by City, prior to beginning work under this Agreement.
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October 21, 2025, Item #5
E. Notices.

All notices, billings and payments hereunder shall be in writing and sent to the following addresses:
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To City:

To Contractor:

City of Poway
P.O. Box 789
Poway, CA 92074
Progressive Technology Security
Systems, Inc.
759 West 4th Avenue
Escondido, CA 92025
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October 21, 2025, Item #5
ATTACHMENT 1

1. Purpose.

The purpose of this contract is to provide a comprehensive security monitoring and fire detection system repair and services for City of Poway facilities.

2. 16 of 25
Technical Specifications.
a. Work described as being performed daily shall be performed Monday through Friday from 7:00 a.m. to 4:30 p.m. unless otherwise authorized. b. The determination of the total daily productive man-hour requirements for the performance of all services herein is the sole responsibility of the successful Contractor. It is of the utmost importance that the Contractor utilizes skilled and productive manpower in order to satisfactorily furnish the required level of service specified in this solicitation. Failure on the part of the Contractor to utilize skilled and productive manpower may produce unsatisfactory results, which may cause the Director of Public Works to make adjustments to the Contractor's monthly invoice(s) for unsatisfactory or omitted work.
c. The Contractor shall comply with applicable OSHA and Federal regulations under CFR 29; Section 1910.12 for proper training and by providing Material Safety Data Sheets with a list of Contractor recommended chemicals proposed for use within ten (10) days of award of contract.
d. Each Fire and Security Systems, in their entirety, shall be inspected and tested on a bi-annual (twice a year) basis or more often as required by Federal, State or local laws and regulations. Contractor will label each system after inspection. Contractor. will complete and. submit all documentation as required.
e. The City shall have digital, real-time, and on-line (via direct dial-up or the internet) access to monitor and to perform basic administrative duties (add/delete access codes, etc.). The City desires this access from a City computer and requires access privileges for 2 (two) City staff members.

This access will continue to be provided for the duration of the contract. f. All Security and Fire System inspection findings will be submitted to the City upon completion of the inspection with all inadequate findings repaired immediately.
g. All requests for service/repair to Security/Fire Systems shall receive same day service unless otherwise approved by the City. h. Upon acquisition, all Fire System upgrades, modifications, or any other October 21, 2025, Item #5
changes to the system from original, shall have prior approval from the City of Poway, Safety Services Department.
i. The contractor must understand the City's telephone system and maintain service to the dedicated telephone lines while servicing the Security and Fire Alarm System.
j. All components of the Security System must be installed to meet all applicable industry standards.
k. All components of the Fire Alarm System must be installed to meet the specifications of the Safety Services Department.

I. Contractor must be competent in the repair of and have knowledge of the City's Security and Fire Systems.
m. Contractor must be an authorized dealer of the Security/Fire Systems the City currently has in place, including DMP, Nuvico and Hirsch. City can add authorized dealers at their discretion.

3. Maintenance.
a. Contractor shall inform the City's authorized representative of any changes in government code that apply to fire and security alarm systems and any deficiencies in the existing equipment caused by such changes.
b. Contractor shall provide a written estimate for any as-needed repairs and shall not proceed until authorized by the City's authorized representative.

4. Invoices.

The Contractor shall maintain written records of personnel and their work assignments. These shall include hours worked (time in/time out), facility assignment(s), and any work-related accidents, etc. Where the Contractor is required to pay prevailing wages, certified payrolls for each employee shall be maintained by the Contractor as required by Labor Code section 1776. These records shall be made available to the City upon request and must be maintained for not less than ten (10) years. Each assignment will be invoiced separately. Payment may be withheld until all adequate documentation is provided.

When ordering material, no markups will be allowed for ordering, receiving delivery, or distribution of goods.

Separate invoices shall be submitted for each facility.

Note. Travel time is an incidental item.
17 of 25
October 21, 2025, Item #5
FEE

PROPOSAL
TABLE
1:

SECURITY
SYSTEM
Security
System
Facilities
Facil
ities
Address
System
Monthly
Monthly
Cost
for
Monthly
Monitor
ing
Bi-Annual
Testing
Total
Per
Annual
Total
Per
Service
and
Reporting
Fac
ility
Fac
ility
City
Hall
13325
Civic
Center
Hirsch/DMP
$120
.00
$382
.00
$502
.00
$6,024
.00
Dr.

Ma
terials
Handling
Yard
12325
Crosthwaite
DMP
$54
.00
$48.00
$102
.00
$1,224
.00
Cir.

Powav
Librarv
13137
Powav
Rd
.

DMP
$54
.00
$48
.00
$102
.00
$1
,224
.00
Community
Pool
13094
Civic
Center
DMP
$54
.00
$48
.00
$102
.00
$1224
.00
Dr
.
*Mickey
Cafagna
13094
Civic
Center
DMP
$54
.00
$94
.00
$148
.00
$1
,776
.00
Community
Center
Dr.

Old
Poway
Park-Porter
14134
Midland
Rd
.

DMP
$54
.00
$48
.00
$102
.00
$1,224
.00
House/
Templars
Hall
Old
Poway
Park-
Nelson
14128
Mid
land
Rd
.

DMP
$54
.00
$48
.00
$102
.00
$1
,224
.00
House
Old
Poway
Park-
Train
Barn
14134
Midland
Rd.

DMP
$54
.00
$48.00
$102
.00
$1
,224.00
Old
Poway
Park-
Train
14134
Midland
Rd.

DMP
$54
.00
$48
.00
$102
.00
$1,224
.00
Deoot
Poway
Performing
Arts
15498
Espola
Rd
.

DMP
$54
.00
$94
.00
$148
.00
$1
,776
.00
Center
Lake
Poway
Entry
Booth
14644
Lake
Poway
DMP
$54
.00
$24
.00
$78
.00
$936
.00
Rd
.

Lake
Poway Maintenance
14644
Lake
Poway
DMP
$54
.00
$48.00
$102
.00
$1
,224.00
Shop
Rd.

Lake
Poway
Recreation
14644
Lake
Poway
DMP
$54
.00
. $48.00
$102
.00
$1,224
.00
Office
Rd
.

Water
Treatment-All
14521
Lake
Poway
Doorking/
$154
.00
$48.00
$202
.00
$2,424
.00
Security
Systems-Gates
Rd
.

Access
Hirsch
Vehicle
Maintenance
14415
Lake
Poway
DMP
$54
.00
$48
.00
$102.00
$1,224
.00
Rd
.

Garage/Facility
14445
Lake
Poway
DMP
$54
.00
$48
.00
$102
.00
$1
,224
.00
Maintenance
Rd
.

Public
Works
Operations
14467
Lake
Poway
DMP
$62
.00
$48
.00
$110.00
$1,320
.00
Rd
.

Public
Works
Administration
14467
Lake
Poway
DMP
$54
.00
$48
.00
$102
.00
$1
,224
.00
Rd
.

Poway
Museum
14122
Midland
Rd
.

DMP
$54
.00
$48
.00
$102
.00
$1
,224
.00
Kumeyaay
Site
13104
lpai
DMP
$54
.00
$48.00
$102
.00
$1,224
.00
Waavouk
Trail.

Total
for
Security
System
(use
this
amount
for
table
3 below)
$31,392
.00
18 of25
October 21, 2025, Item #5
TABLE
2:

FIRE
SYSTEM
Fire
System
Facilities
Fac
ilities
Address
System
Monthly
Monthly
Cost
Monthly
Total
Annual
Total
Per
Monitoring
for
Bi-Annual
Per
Facility
Facility
Service
Testing
and
Reporting
City
Hall
13325
Civic
FCI
$66
.00
$298.00
$364
.00
$4,368
.00
Center
Dr.

Sports
Plex
12349
Mcivers
DMP
$36
.00
$48
.00
$84
.00
$1,008
.00
Ct.

Materials
Handling
Yard
12325
Ademco
$66
.00
$48
.00
$114
.00
$1,368
.00
Crosthwaite
Cir.

Fire
Station
1 13050
DMP
$36
.00
$70.00
$106.00
$1
,272
.00
Community
Rd
.

Fire
Station
2 16912
Westling
DMP
$36.00
$48.00
$84.00
$1,008.00
Ct.

Fire
Station
3 14322
Pomerado
Siemans
$36
.00
$80.00
$116
.00
$1
,392
.00
Rd
.

Mickey
Cafagna
Community
13094
Civic
DMP
$66
.00
$150
.00
$216
.00
$2,592
.00
Center
Center
Dr
.

Poway
Library
13137
Poway
Rd
.

Fire
Lite
$66
.00
$140.00
$206
.00
$2,472
.00
Porter
House/
Templars
Hall
14134
Midland
DMP
$36
.00
$48.00
$84.00
$1,008.00
Rd.

Nelson
House
14128
Midland
DMP
$36.00
$48.00
$84
.00
$1,008
.00
Rd.

Old
Poway
Park
Train
Depot
14134
Midland
DMP
$36
.00
$48
.00
$84
.00
$1
,008
.00
Rd
.

Old
Poway
Park
Train
Barn
14154
Midland
DMP
$36.00
$48
.00
$84
.00
$,1008
.00
Rd
.

Meadowbrook
Gym
Water
1230
DMP
$54
.00
$48
.00
$102.00
$1
,224.00
Detection
Meadowbrook
Ln
.

Poway
Performing
Arts
15498
Espola
Rd.

EVAX
$36
.00
$188
.00
$224.00
$2
,688
.00
Center
Garage/Facility
Maintenance
14445
Lake
DMP
$66
.00
$48.00
$114.00
$1,368
.00
Powav
Rd
.

Public
Works
Administration
14467
Lake
Fire
Lite
$66
.00
$48.00
$114
.00
$1,368
.00
Powav
Rd
.

Water
Treatment
Control
14521
Lake
Radionics
$66
.00
$24
.00
$90
.00
$1,008.00
Room
Powav
Rd
.

Water
Treatment
Chemical
14521
Lake
Radionics
$66
.00
$24
.00
$90
.00
$1
,008
.00
Room
Powav
Rd
.

Poway
Museum
14122
Midland
DMP
$36
.00
$48.00
$84
.00
$1,008
.00
Rd
.

Kumeyaay
Site
13104
lpai
DMP
$36
.00
$48.00
$84
.00
$1,008.00
Waavouk
Trail.

Total
for
Fire
System
(use
this
amount
for
table
3 below)
$30,336
.00
19 of
25 October 21, 2025, Item #5
TABLE 3: TOT AL FOR ALL SECURITY AND FIRE SYSTEMS
l.mm Description I2ml
1 Total Security System (All Facilities) $ 31,392.00
2 Total Fire System (All Facilities) $ 30,336.00
Grand Total .. I$ __ 6_1_,7_2_8._o_o_ ..

PROPOSAL TABLE HOURLY RA TES UNSCHEDULED WORK
Includes all taxes travel and overhead I
Regular Hours After Hours and Sundays and Service and Installation Mon-Fri Saturday 7:00am-4:30pm (Overtime Hours) Holidays
1 technician, 1 vehicle $190.00 $285.00 $380.00
1 technician $190.00 $285.00 $380.00
1 Vehicle N/A N/A N/A
(Remainder of page intentionally left blank)
20 of25
October 21, 2025, Item #5
EXHIBIT "8"
Cal Gov Code§ 7522.56
Deering's California Codes are current through all 1016 chapters of the 2018 Regular Session and the November 6, 2018 Ballot Measures.

Deering's California Codes Annotated> GOVERNMENT CODE> Title 1 General> Division 7 Miscellaneous > Chapter 21 Public Pension and Retirement Plans > Article 4 California Public Employees' Pension Reform Act of 2013
§ 7522.56. Provisions applicable to person receiving pension benefit from public retirement system; Section supersedes conflicting provisions (a)This section shall apply to any person who is receiving a pension benefit from a public retirement system and shall supersede any other provision in conflict with th is section.
(b) A retired person shall not serve, be employed by, or be employed through a contract directly by, a public employer in the same public retirement system from which the retiree receives the benefit without reinstatement from retirement, except as permitted by this section.
(c) A person who retires from a public employer may serve without reinstatement from retirement or loss or interruption of benefits provided by the retirement system upon appointment by the appointing power of a public employer either during an emergency to prevent stoppage of public business or because the retired person has skills needed to perform work of limited duration.
(d ) Appointments of the person authorized under this section shall not exceed a total for all employers in that public retirement system of 960 hours or other equivalent limit, in a calendar or fiscal year, depending on the administrator of the system. The rate of pay for the employment shall not be less than the minimum, nor exceed the maximum, paid by the employer to other employees performing comparable duties, divided by 173.333 to equal an hourly rate. A retired person whose employment without reinstatement is authorized by this section shall acquire no service credit or retirement rights under this section with respect to the employment unless he or she reinstates from retirement. (e)
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(1 )Notwithstanding subdivision (c), any retired person shall not be eligible to serve or be employed by a public employer if, during the 12-month period prior to an appointment described in this section, the retired person received October 21, 2025, Item #5
any unemployment insurance compensation arising out of prior employment subject to this section with
a public employer. A retiree shall certify in writing to the employer upon accepting an offer of employment that he or she is in compliance with this requirement.
(2)A retired person who accepts an appointment after receiving unemployment insurance compensation as described in this subdivision shall terminate that employment on the last day of the current pay period and shall not be eligible for reappointment subject to this section for a period of 12 months following the last day of employment.
(f)A retired person shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement unless he or she meets one of the following conditions:
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(1 )The employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and the appointment has been approved by the governing body of the employer in a public meeting. The appointment may not be placed on a consent calendar.
(2)
(A)Except as otherwise provided in this paragraph, for state employees, the state employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed state employment position before 180 days have passed and the appointment has been approved by the Department of Human Resources. The department may establish a process to delegate appointing authority to individual state agencies, but shall audit the process to determine if abuses of the system occur. If necessary, the department may assume an agency's appointing authority for retired workers and may charge the department an appropriate amount for administering that authority.
(B)For legislative employees, the Senate Committee on Rules or the Assembly Rules Committee certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar. (C)For employees of the California State University, the Trustees of the California State University certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar.

October 21, 2025, Item #5
(3)The retiree is eligible to participate in the Faculty Early Retirement Program pursuant to a collective bargaining agreement with the California State University that existed prior to January 1, 2013, or has been included in subsequent agreements.
(4)The retiree is a public safety officer or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter. (g)A retired person who accepted a retirement incentive upon retirement shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement and subdivision (f) shall not apply. (h)This section shall not apply to a person who is retired from the State Teachers' Retirement System, and who is subject to Section 24214. 24214.5 or 26812 o(the Education Code.
(i)This section shall not apply to (1) a subordinate judicial officer whose position, upon retirement, is converted to a judgeship pursuant to Section 69615, and he or she returns to work in the converted position, and the employer is a trial court, or (2) a retiree of the Judges' Retirement System or the Judges' Retirement System II who is assigned to serve in a court pursuant to Section 68543.5.

History
Added Stats 2012 ch 296 § 15 (AB 340), effective January 1, 2013. Amended Stats 2013 ch 528 § 11 (SB 13), effective October 4, 2013 (ch 528 prevails); ch 76 § 75 (AB 383), effective January 1, 2013; Stats 2014 ch 238 § 1 (AB 2476), effective January 1, 2015.

Annotations
Notes
Amendments:
2013 Amendment:

Substituted (1) "have passed" for "has passed" in the first sentence of subds (f)(I) and (f)(2); (2) "or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter" for "of firefighter" in subd (f)(4); and (3) "Judges' Retirement System" for "Judges' Retirement System I" in subd (i).
23 of 25
October 21, 2025, Item #5

GUARANTY
To the City of Poway, City Council, for:

MONITORING AND SERVICE OF FIRE AND SECURITY ALARM SYSTEMS The undersigned guarantees the work included in this project(s).

Should any of the materials or equipment prove defective or should the work as a whole prove defective, due to faulty workmanship, material furnished or methods of installation, or should the work or any part thereof fail to operate properly as originally intended and in accordance with the Plans and Specifications, due to any of the above causes, all within the number of months the site is to be maintained after date on which this Contract is accepted by the City, or the date of recordation of Notice of Completion, whichever is the later, the undersigned agrees to reimburse the City upon demand, for its expenses incurred in restoring said work to the condition contemplated in said project, including the cost of any such equipment or materials replaced and the cost of removing and replacing any other work necessary to make such replacement or repairs, or upon demand by the City, to replace any such material and to repair said work completely without cost to the City so that said work will function successfully as originally contemplated.

The City shall have the unqualified option to make any needed replacements or repairs itself or to have such replacements or repairs done by the undersigned. In the event the City elects to have said work performed by the undersigned, the undersigned agrees that the repairs shall be made and such materials as are necessary shall be furnished and installed within a reasonable time after the receipt of demand from the City. If the undersigned shall fail or refuse to comply with his obligations under this guaranty, the City shall be entitled to all cost and expenses, including attorney's fees, reasonably incurred by reason of the said failure or refusal.

Contractor
Date
24 of 25
October 21, 2025, Item #5

WORKERS' COMPENSATION INSURANCE CERTIFICATE
Pursuant to Section 1861 of the State Labor Code, each Contractor to whom a public works Contract has been awarded shall sign the following certificate and shall submit same to the City of Poway prior to performing any work on the Contract:
"I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Workers' Compensation or to undertake self­ insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract." Contractor
By
Title
Date
Section 3700 of the State Labor Code reads in part as follows:
"Every employer except the State shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this state. (b) By securing from the Director of Industrial Relations a certificate of consent to self­ insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his employees."
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