November 4, 2025, Item #5AGENDA REPORT CityofPoway DATE: TO: FROM: CONTACT: November 4, 2025 Honorable Mayor and Members of the City Council Julie Procopio, Director of Development Services o/ Miguel Solano, Assistant Engineer 858-668-4653 or [email protected] CITY COUNCIL SUBJECT: Acceptance of the Neighborhood Sidewalks Garden Road Project with HSCC, Inc., as Complete Summary: On May 6, 2025, the City Council awarded the Neighborhood Sidewalks Garden Road Project contract to HSCC, Inc., Bid No. 25-007, in the amount of $221,550.00. This action will accept the project as complete. Recommended Action: It is recommended the City Council: 1) Accept the Neighborhood Sidewalks Garden Road Project, as complete; 2) Authorize the City Clerk to file and record the Notice of Completion; 3) Authorize the release of the retention in the amount of $14,994.15 if unencumbered, 45 days after City Council acceptance; 4) Release the Old Republic Surety Company Bond for Material and Labor in the amount of $221,550.00 after the release of retention; and 5) Retain the Old Republic Surety Company Bond for Faithful Performance for a period of one (1) year. Discussion: The Neighborhood Sidewalks Garden Road project was completed with the construction of Americans with Disabilities Act compliant concrete sidewalks along Garden Road, between Acton Avenue and Whitewater Drive. The work resulted in the installation of approximately 4,000 square feet of sidewalks, along with new pedestrian access ramps, curbs and gutters. This action accepts the Neighborhood Sidewalks Garden Road Project as complete. HSCC, Inc. has completed all work in accordance with the contract plans and specifications. The single change order, in the amount of $78,333.09, addressed unforeseen asphalt thicknesses discovered during sidewalk and roadway demolition. The asphalt was significantly thicker than standard construction 1 of 2
November 4, 2025, Item #5expectations, which required extended demolition time and additional labor to complete removal. The increased debris also required additional haul-off, trucking and disposal. Because removals extended below the planned grade, base material had to be brought in, placed and compacted to restore the area as required. The final contract amount is $299,883.09. Environmental Review: The action of acceptance of public improvements, which was the subject of a prior environmental determination, is not considered a Project as defined under Section 15378 of the California Environmental Quality Act (CEQA) State Guidelines; therefore, pursuant to the CEQA State Guidelines Section 15378(b)(S) no environmental review is required. Fiscal Impact: This project is fully funded by TransNet. TransNet funds are generated by a countywide half-cent sales tax approved by San Diego County voters to fund transportation projects in San Diego County. There are sufficient funds available in the project account (ST014) for the release of retention. Public Notification: None. Attachments: None. Reviewed/Approved By: Assistant City Manager 2 of 2 Reviewed By: Alan Fenstermacher City Attorney