DATE:
TO:
FROM:
CONTACT:
SUBJECT:
Summary:
AGENDA RE PQ RT City of Poway
November 18, 2025
Honorable Mayor and Members of the City Council
Carrie Gallagher, City Clerk �
Ellis Webster, Deputy City Clerk
(858) 668-4533 or [email protected]
CITY COUNCIL
Approval of Agreement with Corodata Records Management, Inc. for Professional Records Storage and Management Services
This action will approve an agreement for professional records storage and management services for the City of Poway. Services include records storage, barcoding, automated tracking, retrieval, delivery and destruction services. The length of the initial agreement is two (2) years beginning November 19, 2025, through November 18, 2027. The agreement may be extended subject to City Manager approval for a total of three (3) separate one-year extensions.
Recommended Action:
It is recommended the City Council approve the agreement with Corodata Records Management, Inc. for professional records storage and management services and authorize the City Manager to execute the necessary documents.
Discussion:
The City of Poway maintains a Records Management Program, which consists of a City Council approved Records Management Policy and Records Retention Schedule per California Government Code section 340890 et seq. Objectives of the program include ensuring compliance with California state law, utilizing consistent record keeping systems, and controlling costs.
Due to the high volume of records maintained in accordance with the Records Retention Schedule, the City contracts with Corodata Records Management, Inc. (Corodata) to manage its digital inventory lists, as well as offsite records and document storage. Corodata's services include records storage, climate-controlled records storage, barcoding, inventory management, automated tracking, retrieval, delivery, and destruction services. The City currently stores over two thousand boxes with Corodata throughout their San Diego County facilities. The City's last multi-year agreement with Corodata has expired.
The City is seeking a new multi-year agreement with Corodata. Significant work has gone into 1 of 17
November 18, 2025, Item #5
establishing the existing record inventory and cataloging system with Corodata. Staff is recommending, as permitted in the Poway Municipal Code (PMC) Chapter 3.28 (Purchasing), the formal bidding procedures be waived for professional records storage and management services, as the process would not likely result in a lower price to the City, if anything there would be additional direct and indirect costs to transitioning to a new vendor for these services. Therefore it is not in the best interest of the City to formally bid these services.
The length of the initial agreement, if approved, would be two (2) years beginning November 19, 2025, through November 18, 2027. The agreement may be extended subject to approval by the City Manager for a total of three (3) separate one-year extensions. The maximum length of the Agreement would be up to five (5) years. The total annual fee for the first year of the agreement is not to exceed $25,250. Per the terms of the proposed agreement, the total not to exceed amount may be increased by up to 3% each year.
Environmental Review:
This action is not subject to review under the California Environmental Quality Act (CEQA).
Fiscal Impact:
The Fiscal Year (FY) 2025-26 adopted budget includes sufficient funding in the City Clerks, other contractual services account (101010-41200) to award the contract in the amount of $25,250.00, which may be increased up to 3% annually starting in year 2 upon approval by the City Manager. The length of the initial Agreement is two (2) years beginning November 5, 2025, through November 4, 2027. The Agreement may be extended subject to approval by the City Manager for a total of three (3) separate one-year extensions. If all options are exercised, the total contract amount for a maximum five-year period is not to exceed $134,055.69.
Public Notification:
None.
Attachments:
A. Standard Agreement
Reviewed/Approved By:
Assistant City Manager
Reviewed By:
Alan Fenstermacher
City Attorney
Approved BY.·
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Ch�
City Manager
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November 18, 2025, Item #5
1 Revised August, 2025
City of Poway
STANDARD AGREEMENT FOR SERVICES
This Agreement, entered into this 19th day of November, 2025, by and between the CITY OF POWAY (hereinafter referred to as "City") and Corodata Records Management Inc., (hereinafter referred to as "Consultant").
RECITALS
WHEREAS, City desires to obtain the services of a private consultant to perform professional records storage and management services for the City of Poway archival records (Project);
WHEREAS, Consultant is an independent records management company and has represented that Consultant possesses the necessary qualifications to provide such services; WHEREAS, City has authorized the preparation of an agreement to retain the services of Consultant as hereinafter set forth.
NOW, THEREFORE, IT IS MUTUALLY AGREED THAT CITY DOES HEREBY RETAIN CONSULTANT ON THE FOLLOWING TERMS AND CONDITIONS:
1. Scope of Services.
Consultant
shall provide services as described in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
2. Compensation and Reimbursement.
City s
hall compensate and reimburse Consultant as provided in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
3. Term of Agreement.
The term of
this Agreement shall be as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
4. Termination .
This Agr
eement may be terminated with or without cause by City. Termination without cause shall be effective only upon 60- day written notice to Consultant. During said 60 - day period Consultant shall perform all consulting services in accordance with this Agreement.
This Agreement may be terminated by City for cause in the event of a material breach of this Agreement, misrepresentation by Consultant in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by City. Termination for cause shall be effected by delivery of written notice of termination to Consultant. Such termination shall be effective upon delivery of said notice.
5. Confidential Relationship.
ATTACHMENT A
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November 18, 2025, Item #5
2 City
may from time to time communicate to Consultant certain information to enable Consultant to effectively perform the services. Consultant shall treat all such information as confidential, whether or not so identified, and shall not disclose any part t hereof without the prior written consent of the City. Consultant shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services. The foregoing obligation of this Paragraph 5, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of Consultant, hereafter disclosed in publicly available sources of information; (iii) is now in the possession of Consultant without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to Consultant by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party.
Consultant shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this contract without the prior written consent of the City. In its performance hereunder, Consultant shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation.
6. Office Space and Clerical Support.
Consult
ant shall provide its own office space and clerical support at its sole cost and expense.
7. Covenant Against Contingent Fees.
Consult
ant declares that it has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of the Agreement. For breach of violation of this warranty, City shall have the right to annul this Agreement without liability, or, at its sole discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.
8. Ownership of Documents.
All
memoranda, reports, plans, specifications, maps and other documents prepared or obtained under the terms of this Agreement shall be the property of City and shall be delivered to City by Consultant upon demand.
9. Conflict of Interest and Political Reform Act Obligations.
During t
he term of this Agreement Consultant shall not act as consultant or perform services of any kind for any person or entity whose interests conflict in any way with those of the City of Poway. Consultant shall at all times comply with the terms of the Political Reform Act and the local conflict of interest code. Consultant shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Consultant has a financial interest as defined in Government Code Section 87103. Consultant represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the City. 4 of 17
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3 “Consultant” means an individual who, pursuant to a contract with a state or local agency:
(A) Makes a governmental decision whether to:
1. Approve a rate, rule or regulation;
2. Adopt or enforce a law;
3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement;
4. Authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires City approval;
5. Grant City approval to a contract that requires City approval and to which the City is a party, or to the specifications for such a contract;
6. Grant City approval to a plan, design, report, study, or similar item;
7. Adopt, or grant City approval of, policies, standards, or guidelines for the City, or for any subdivision thereof; or
(B) Serves in a staff capacity with the City and in that capacity participates in making a governmental decision as defined in the Political Reform Act and/or implementing regulations promulgated by the Fair Political Practices Commission, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code.
DISCLOSURE DETERMINATION:
1. Consultant/Contractor will not be “making a government decision” or “serving in a staff capacity” as defined in Sections A and B above.
No disclosure required.
2. Consultant/Contractor will be “making a government decision” or “serving in a staff capacity” as defined in Sections A and B above. As a result, Consultant/Contractor shall be required to file a Statement of Economic Interest with the City Clerk of the City of Poway in a timely manner as required by law.
_________________________________________________
Carr
ie Gallagher, City Clerk
10. No Assignments.
Neither any part nor all of this Agreement may be assigned or subcontracted, except as otherwise specifically provided herein, or to which City, in its sole discretion, consents to in advance thereof in writing. Any assignment or subcontracting in violation of this provision shall be void.
11. Maintenance of Records.
Consultant shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the contract period and for three (3) 5 of 17
November 18, 2025, Item #5
□
4 years from the date of final payment under this Agreement, for inspection by City and copies thereof shall be furnished, if requested.
12. Independent Contractor.
At all
times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of the City of Poway. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes such services.
13. Licenses, Permits, Etc.
Consult
ant represents and declares to City that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession.
Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for Consultant to practice its profession.
14. Consultant's Insurance.
Consult
ant shall provide insurance as set forth in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
15. Indemnification.
(a) For Cl
aims (as defined herein) other than those alleged to arise from Consultant’s negligent performance of professional services, City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "Indemnitees") shall have no liability to Consultant or any other person for, and Consultant shall indemnify, protect and hold harmless Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses, including reasonable attorneys' fees and disbursements (collectively "Claims"), which Indemnitees may suffer or incur or to which Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of Consultant's negligent performance under this Agreement, or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, sub-consultants or employees.
(b) For Claims alleged to arise from Consultant’s negligent performance of professional services, Indemnitees shall have no liability to Consultant or any other person for, and Consultant shall indemnify and hold harmless Indemnitees from and against, any and all Claims that Indemnitees may suffer or incur or to which Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise to the extent occurring as a result of Consultant's negligent performance of any professional services under this Agreement, or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, sub- consultants or employees, committed in performing any of professional services under this Agreement. For Claims alleged to arise from Consultant’s professional services, Consultant’s defense obligation to Indemnitees shall include only the reimbursement of reasonable defense costs and attorneys’ fees to the extent caused by Consultant’s negligence.
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November 18, 2025, Item #5
5 (c) The foregoi ng obligations of Consultant shall not apply to the extent that the Claims arise from the sole negligence or willful misconduct of City or its elected and appointed boards, officials, officers, agents, employees and volunteers.
(d) In any and all Claims against City by any employees of the Consultant, anyone directly or indirectly employed by it or anyone for whose acts it may be liable, the indemnification obligation under this Section 15 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Consultant under worker's compensation acts, disability benefit acts or other employee benefit acts. (e) Consultant shall, upon receipt of written notice of any Claim, promptly take all action necessary to make a claim under any applicable insurance policy or policies Consultant is carrying and maintaining; however, if Consultant fails to take such action as is necessary to make a claim under any such insurance policy, Consultant shall reimburse City for any and all costs, charges, expenses, damages and liabilities incurred by City in making any claim on behalf of Consultant under any insurance policy or policies required pursuant to this Agreement. (f) The obligations described in Section 15(a) through (e) above shall not be construed to negate, abridge or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person indemnified pursuant to this Section 15. (g) The rights and obligations of the parties described in this Section 15 shall survive the termination of this Agreement.
16. Limitation of Liability.
(a) Notw
ithstanding the provisions of Section 15, above, City understand and agrees that only Consultant lacks knowledge of the contents of containers to be stored by it under this Agreement, and City is responsible for determining what the insurable interest is for the contents of the containers. Therefore, City agrees the Consultant’s liability, if any, for any loss, damage, destruction or unauthorized access to records is limited to $2.00 per container, which City hereby agrees is the stated value of the contents of each container, unless excess valuation has been included by amendment to this Agreement and paid for by City. Further, City hereby understands and agrees that (except as otherwise provided in Section 15 and this Section 16) Consultant shall not be liable for any loss of profit or special, indirect, incidental or consequential damages of any kind, arising out of the loss of the contents of City’s containers. (b) In addition to the foregoing and subject to the provisions of Section 16(a), City agrees (1) except for the negligence or willful misconduct of Consultant, that Consultant shall not be liable for any loss, damage, destruction or unauthorized access to City materials in transit, or to items which may receive sudden and accidental damage in excess of the limitations expressed herein; (2) Consultant shall not be liable for any loss, damage or destruction to the materials stored by City, or unauthorized access, unless such loss, or damage, destruction or unauthorized access resulted from the failure by Consultant to exercise such care in regard thereto as a reasonably careful person would exercise in like circumstances; and (3) except for the negligence or willful misconduct of Consultant, that Consultant is not responsible for the repair, replacement or restoration of lost, damaged or destroyed property.
17. Delivery and Removal; Access to City Records; Relocation of City Records. (a) The rec
ords and other materials being stored by Consultant (the “Stored Material”) and information contained therein shall be delivered to City’s authorized representatives. City represents that its authorized representatives have full authority to order any service for or 7 of 17
November 18, 2025, Item #5
6 removal of the Stored Material, and to deliver and receive such. Such order may be given via telephone, electronically, fax, in writing or in person. Consultant shall not be liable to City by granting access to the Stored Material to any person designated by City, in writing, as an authorized representative.
(b) When Stored Material is ordered out, Consultant shall be given a reasonable time to carry out said instructions, and if it is unable to do so (or to provide any other service herein contemplated) because of, including, but not limited to , acts of God or public enemy, seizure or legal process, natural disasters, strikes, lockouts, riots and civil unrest, or other reason beyond Consultant’s reasonable control or because of loss, damage or destruction of Stored Material for which Consultant is not responsible, or because of any other excuse provided by law, Consultant shall not be liable for failure to carry out such instructions or services.
(c) In the event of a default by City hereunder, Consultant reserves the right to deny access to or delivery of the Stored Material until such time as City has cured such Default under this Agreement.
(d) Consultant may charge a permanent removal fee in addition to any other accrued charges when Stored Material is withdrawn from storage or upon termination of this Agreement.
(e) Consultant must deliver all boxes permanently removed but not destroyed as instructed by City, at City’s expense.
18. Assumption of Risk.
Except for injuries to persons caused by the willful misconduct of any Indemnitee and not covered by insurance maintained, or required by this Agreement to be maintained, by Consultant:
(a) Consultant hereby assumes the risk of any and all injury and damage to the personnel (including death) and property of Consultant that occurs in the course of, or in connection with, the performance of Consultant’s obligations under this Agreement, including but not limited to Consultant’s Scope of Services; and (b) it is hereby agreed that the Indemnitees are not to be liable for injury or damage which may be sustained by the person, goods or property of Consultant or its employees in connection with Consultant’s performance its obligations under this Agreement, including but not limited to Consultant’s Scope of Services.
19. Consultant Not an Agent.
Except as City may specify in writing, Consultant shall have no authority, expressed or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, expressed or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
20. Personnel.
Consultant shall assign qualified and certified personnel to perform requested services. The City shall have the right to review and disapprove personnel for assignment to Poway projects.
City shall have the unrestricted right to order the removal of any person(s) assigned by Consultant by giving oral or written notice to Consultant to such effect.
Consultant's personnel shall at all times comply with City's drug and alcohol policies then in effect.
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7 21. Notices.
Notic
es shall be given as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
22. Governing Law, Forum Selection and Attorneys’ Fees.
This Agr
eement shall be governed by, and construed in accordance with, the laws of the State of California. Each party to this Agreement consents to personal jurisdiction in San Diego County, California, and hereby authorizes and accepts service of proces s sufficient for personal jurisdiction by first class mail, registered or certified, postage prepaid, to its address for giving notice as set forth in Exhibit “A” hereto. Any action to enforce or interpret the terms or conditions of this Agreement shall be brought in the Superior Court in San Diego County, Central Division, unless the parties mutually agree to submit their dispute to arbitration. Consultant hereby waives any right to remove any such action from San Diego County as is otherwise permitted by California Code of Civil Procedure section 394. The prevailing party in any such action or proceeding shall be entitled to recover all of its reasonable litigation expenses, including its expert fees, attorneys’ fees, courts costs, arbitration costs, and any other fees.
Notwithstanding the foregoing, in the event that the subject of such an action is compensation claimed by Consultant in the event of termination, Consultant's damages shall be limited to compensation for the 60 -day period for which Consultant would have been entitled to receive compensation if terminated without cause, and neither party shall be entitled to recover their litigation expenses.
23. Gender.
Whether
referred to in the masculine, feminine, or as "it," "Consultant" shall mean the individual or corporate consultant and any and all employees of consultant providing services hereunder.
24. Counterparts.
This Agr
eement (and any amendments) may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument. Documents delivered by telephonic facsimile transmission shall be valid and binding.
25. Entire Agreement.
This Agr
eement shall constitute the entire understanding between Consultant and City relating to the terms and conditions of the services to be performed by Consultant. No agreements, representations or promises made by either party, whether oral or in writing, shall be of any force or effect unless it is in writing and executed by the party to be bound thereby.
26. Certification and Indemnification Regarding Public Employees’ Retirement Law/Pension Reform Act of 2013.
Contrac
tor hereby certifies that all persons providing services to City by Contractor are not current members of the California Public Employees’ Retirement System (CalPERS) and shall not become members of CalPERS while providing services to City.
Contractor further provides that in the event Contractor assigns a retired annuitant receiving a pension benefit from CalPERS to perform services for City, the retired annuitant is in 9 of 17
November 18, 2025, Item #5
8 full compliance with Government Code section 7522.56. A copy of Government Code section 7522.56 is attached hereto as Exhibit “B.”
Further, Contractor hereby fully and unconditionally indemnifies City from all penalties, fees, employer and employee contributions, or any other assessments imposed by CalPERS in the event CalPERS determines the person assigned by Contractor to provide services to City has been misclassified.
27. Severability.
If any
provision of this Agreement is determined by any court of competent jurisdiction or arbitrator to be invalid, illegal, or unenforceable to any extent, that provision shall, if possible, be construed as though more narrowly drawn, if a narrower construction would avoid such invalidity, illegality, or unenforceability or, if that is not possible, such provision shall, to the extent of such invalidity, illegality, or unenforceability, be severed, and the remaining provisions of this Agreement shall remain in effect.
(Remainder of page intentionally left blank)
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9 IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement on the date first above written.
CITY OF POWAY CONSULTANT
By: _________________________ By: _______________________________ Chris Hazeltine, C ity Manager Ken Stender, Vice President / General Manager
Date: ______________________ Date: ____________________________ ATTE
ST:
Carrie Gallagher, CMC, City Clerk
APPROVED AS TO FORM:
By: _________________________________
Alan Fenstermacher, City Attorney
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November 18, 2025, Item #5
1 "SPECIAL
PROVISIONS"
EXHIBIT "A"
A. Scope of Ser
vices.
Consultant
agrees to perform consulting services as required by City, which shall consist of the professional records storage and management services further described in the Scope of Services submitted with the proposals dated October 16, 2025, which is included in this document as Attachment 1, and incorporated by reference, as if its contents were fully set forth herein. Consultant shall provide the necessary qualified personnel to perform the services.
B. Compensation and Reimbursement.
City s
hall pay Consultant a fee in accordance with the Fee Proposals submitted with the proposals dated October 16, 2025, which are included in this document as Attachment
1. Total fee is not to exceed $25,250. The total not to exceed amount may be increased by up to 3% each year, including each of the three additional one-year periods upon approval in writing of the City Manager and Consultant. Consultant's fee shall include and Consultant shall be responsible for the payment of all federal, state, and local taxes of any kind which are attributable to the compensation received.
C. Term of Agreement.
This Agr
eement shall be effective from the period commencing November 19 , 2025, and ending November 18, 2027 unless sooner terminated by City as provided in the section of this Agreement entitled "Termination." This Agreement may be extended for up to three additional one-year periods upon approval in writing of the City Manager and Consultant. Upon expiration or termination of this Agreement, Consultant shall return to City any and all equipment, documents or materials and all copies made thereof which Consultant received from City or produced for City for the purposes of this Agreement.
D. Consultant's Insurance.
1. Coverages :
Consultant
shall obtain and maintain during the life of this Agreement all of the following insurance coverages:
(a) Comprehensive General Liability , including premises -operations, products/completed, broad form property damage, and blanket contractual liability with the following coverages: General Liability $1,000,000 Bodily Injury and Property Damage combined each occurrence and $2,000,000 aggregate.
(b) Automobile Liability, including owned, hired, and non -owned vehicles: $1,000,000 combined single limit.
(c) Consultant shall obtain and maintain, during the life of the Agreement, a policy of Professional Errors and Omissions Liability Insurance with policy limits of not less than $1,000,000 combined single limits, per claim and annual aggregate. 12 of 17
November 18, 2025, Item #5
2 (d) Workers' Compensation insurance in statutory amount. All of the endorsements which are required above shall be obtained for the policy of Workers' Compensation insurance.
2. Endorsements:
Endorsements shall be obtained so that each policy contains the following three provisions:
(a) Additional Insured . (Not required for Professional Errors and Omissions Liability Insurance or Workers' Compensation.)
"City of Poway and its elected and appointed boards, officers, agents, and employees are additional insureds with respect to this subject project and contract with City."
(b) Notice.
"Said policy shall not terminate, nor shall it be canceled, until thirty (30) days after written notice is given to City."
(c) Primary Coverage.
"The policy provides primary coverage to City and its elected and appointed boards, officers, agents, and employees. It is not secondary or in any way subordinate to any other insurance or coverage maintained by City."
3. Insurance Certificates:
Consultant shall provide City certificates of insurance showing the insurance coverages described in the paragraphs above, in a form and content approved by City, prior to beginning work under this Agreement.
E. Notices.
All notices, billings and payments hereunder shall be in writing and sent to the following addresses:
To City: City of Poway
P.O. Box 789
Poway, CA 92074
To Consultant: Corodata Records Management Inc.
12375 Kerran Street
Poway, CA 92064
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November 18, 2025, Item #5
Current rates through:
October 31, 2026
Rates effective:
Nov 1, 2026
Schedule A
Storage
Minimum Storage Billing
Record Storage Carton
Prices in $USD
63.25 .32 /30 days
Prices in $USD
65.15 .33 /30 days
Wardrobe Box
Climate Control Carton
6.10 /30 days
5.50 /30 days
6.28 /30 days
5.67 /30 days
Services
Retrieve File for Delivery
3.35 ea 3.45 ea
Carton Added & Data Entry
Filefolder Added
Retrieve Carton for Delivery
Refile Carton
Refile Filefolder
Search for File
Permanently Out Carton
Dock Access
Copying Service (per page)
Special Project Labor Charge
Destroy Container
Digital Services Package
2.50 ea
1.45 ea
2.95 ea
3.15 ea
3.35 ea
3.20 ea
7.75 ea
.00 ea
1.10 ea
48.50 per hour
7.70 ea
4.95 per month
2.58 ea
1.49 ea
3.04 ea
3.25 ea
3.45 ea
3.30 ea
7.98 ea
0.00 ea
1.13 ea
49.96 per hour
7.93 ea
4.95 per month
Materials
Record Storage Carton w/ Lid
3.50 ea 3.61 ea
Cor-O-Seal (pack of 20)
Plan Boxes (8 x8 x 42)
19.35 ea
7.35 ea
19.93 ea
7.57 ea
Delivery
Pickup/Deliver Standard Crtn
3.25 ea 3.35 ea
Pickup/Deliver Non-Standard Crtn
Pickup/Deliver Filefolder
5.30 ea
1.70 ea
5.46 ea
1.75 ea
Trip Charge
Trip Chg 26.50 per trip 27.30 per trip
Trip Chg & Rush Rtvl - 4hr 39.56 per trip 5.00 ea 5.15 ea Trip Chg & Rush Rtrvl - 2hr 53.60 per trip 5.00 ea 5.15 ea 2 Hour Rush Retrieval 14.00 per trip 5.00 5.15
Note: Client agrees to pay charges for all necessary services provided by Corodata in its discretion to complete Client’s service request.
Permanent removal and destruction services may include separate charges for retrieval and dock access. Pricing for additional services not listed above and for
non-paper items will be provided at then-current rates. Corodata reserves the right to apply a 6 percent energy charge to each invoice. Rush deliveries are limited to 10 items. 20000843998 Page 1 of 1
10/16/2025Date:
Energy Charge (per unit) 6% 6%
Attachment 1
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November 18, 2025, Item #5
1:-:1corodata
Records Management, Inc.
1 Revised August, 2025
EXHIBIT “B”
Cal Gov Code § 7522.56
Deering's California Codes are current through all 1016 chapters of the 2018 Regular Session and the November 6, 2018 Ballot Measures.
Deering's California Codes Annotated > GOVERNMENT CODE > Title 1 General > Division 7 Miscellaneous > Chapter 21 Public Pension and Retirement Plans > Article 4 California Public Employees' Pension Reform Act of 2013
7522.56. Provisions applicable to person receiving pension benefit from public retirement system; Section supersedes conflicting provisions
(a)This section shall apply to any person who is receiving a pension benefit from a public retirement system and shall supersede any other provision in conflict with this section. (b) A retired person shall not serve, be employed by, or be employed through a contract directly by, a public employer in the same public retirement system from which the retiree receives the benefit without reinstatement from retirement, except as permitted by this section.
(c) A person who retires from a public employer may serve without reinstatement from retirement or loss or interruption of benefits provided by the retirement system upon appointment by the appointing power of a public employer either during an emergency to prevent stoppage of public business or because the retired person has skills needed to perform work of limited duration.
(d)Appointments of the person authorized under this section shall not exceed a total for all employers in that public retirement system of 960 hours or other equivalent limit, in a calendar or fiscal year, depending on the administrator of the system. The rate of pay for the employment shall not be less than the minimum, nor exceed the maximum, paid by the employer to other employees performing comparable duties, divided by 173.333 to equal an hourly rate. A retired person whose employment without reinstatement is authorized by this section shall acquire no service credit or retirement rights under this section with respect to the employment unless he or she reinstates from retirement. (e)
(1)Notwithstanding subdivision (c), any retired person shall not be eligible to serve or be employed by a public employer if, during the 12-month period prior to an appointment described in this section, the retired person received any unemployment insurance compensation arising out of prior employment subject to this section with 15 of 17
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§
Cal Gov Code § 7522.56
2 a public employer. A retiree shall certify in writing to the employer upon accepting an offer of employment that he or she is in compliance with this requirement.
(2)A retired person who accepts an appointment after receiving unemployment insurance compensation as described in this subdivision shall terminate that employment on the last day of the current pay period and shall not be eligible for reappointment subject to this section for a period of 12 months following the last day of employment.
(f)A retired person shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement unless he or she meets one of the following conditions:
(1)The employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and the appointment has been approved by the governing body of the employer in a public meeting. The appointment may not be placed on a consent calendar. (2)
(A)Except as otherwise provided in this paragraph, for state employees, the state employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed state employment position before 180 days have passed and the appointment has been approved by the Department of Human Resources. The department may establish a process to delegate appointing authority to individual state agencies, but shall audit the process to determine if abuses of the system occur. If necessary, the department may assume an agency's appointing authority for retired workers and may charge the department an appropriate amount for administering that authority. (B)For legislative employees, the Senate Committee on Rules or the Assembly Rules Committee certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar.
(C)For employees of the California State University, the Trustees of the California State University certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar.
(3)The retiree is eligible to participate in the Faculty Early Retirement Program pursuant to a collective bargaining agreement with the California State University that existed prior to January 1, 2013, or has been included in subsequent agreements. (4)The retiree is a public safety officer or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter. 16 of 17
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3 (g)A retired person who accepted a retirement incentive upon retirement shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement and subdivision (f) shall not apply.
(h)This section shall not apply to a person who is retired from the State Teachers' Retirement System, and who is subject to Section 24214, 24214.5 or 26812 of the Education Code.
(i)This section shall not apply to (1) a subordinate judicial officer whose position, upon retirement, is converted to a judgeship pursuant to Section 69615, and he or she returns to work in the converted position, and the employer is a trial court, or (2) a retiree of the Judges' Retirement System or the Judges' Retirement System Il who is assigned to serve in a court pursuant to Section 68543.5.
History
Added Stats 2012 ch 296 § 15 (AB 340), effective January 1, 2013. Amended Stats 2013 ch 528 § 11 (SB 13), effective October 4, 2013 (ch 528 prevails); ch 76 § 75 (AB 383), effective January 1, 2013; Stats 2014 ch 238 § 1 (AB 2476), effective January 1, 2015.
Annotations
Notes
Amendments:
Note—
Amendments:
2013 Amendment:
Substituted (1) "have passed" for "has passed" in the first se ntence of subds (f)(l) and (f)(2); (2) "or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter" for "of firefighter" in subd (f)(4); and (3) "Judges' Retirement System" for "Judges' Retirement System I" in subd (i).
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