AGENDA REPORT CityofPoway
DATE:
TO:
FROM:
CITY COUNCIL
SUBJECT:
December 22, 2025
Honorable Mayor and Members of the City Council
Carrie Gallagher, City Clerk
(858) 668-4535 or [email protected]
Approval of the October 7, 2025, and October 21, 2025 Regular City Council Meeting Minutes
Summary
The City Council Meeting Minutes submitted hereto for approval are:
• October 7, 2025 Regular City Council Meeting Minutes
• October 21, 2025 Regular City Council Meeting Minutes The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency.
Recommended Action:
It is recommended the City Council approve the October 7, 2025, and October 21, 2025 Regular City Council Meeting Minutes.
Public Notification:
None.
Attachments:
A. October 7, 2025 Regular City Council Meeting Minutes B. October 21, 2025 Regular City Council Meeting Minutes Reviewed/Approved By:
Assistant City Manager
Reviewed By:
Alan Fenstermacher
City Attorney
Chris Hazeltine
City Manager
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December 22, 2025, Item #1
Ap~
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December 22, 2025, Item #1
ATTACHMENT A
CITY OF POWAY
CITY COUNCIL REGULAR MEETING
MINUTES
October 7, 2025
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Government Code 54953)
(Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER:
Mayor Vaus called the Regular Meeting to order at 7:00 p.m.
ROLL CALL:
Present: Jenny Maeda, Christopher J. Pikus, Peter De Hoff, Steve Vaus
Absent: Tony Blain
STAFF MEMBERS PRESENT:
City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; City Clerk Carrie Gallagher; Director of Development Services Julie Procopio; Director of Finance Craig Schmollinger; Director of Public Works Eric Heidemann; Director of Community Services Audrey Denham; Fire Chief Brian Mitchell; Captain Claudia Delgado, San Diego County Sheriff's Office.
(Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.)
PLEDGE OF ALLEGIANCE:
Deputy Mayor De Hoff led the Pledge of Allegiance.
MOMENT OF SILENCE:
Mayor Vaus led a moment of silence.
PRESENTATIONS:
City Manager Chris Hazeltine convened a special presentation recogn1z1ng Assistant City Manager Wendy Kaserman for her nine years of dedicated service to the City of Poway and congratulating her on her appointment as the next City Manager for the City of Santee. He expressed pride in Kaserman's professional accomplishments, commending her leadership, integrity, and contributions to the organization since joining Poway. He presented a 3 of 10
December 22, 2025, Item #1
City of Poway -Minutes -October 7, 2025
commemorative plaque acknowledging her service and conveyed appreciation for her personal and professional impact on the City and staff.
Council expressed their appreciation for Ms. Kaserman's long-standing service, versatility, and leadership across numerous roles within Poway's city government. Council commended her professionalism, integrity, and commitment to excellence, noting her calm demeanor, collaborative spirit, and humility in prioritizing results over recognition.
In closing, Mayor Vaus presented the Mayor's Medallion to Ms. Kaserman in recognition of her outstanding contributions to the City of Poway, expressing pride in her achievements and extending best wishes for success in her new role with the City of Santee.
Ms. Kaserman expressed heartfelt appreciation to the City Council, staff, and community, reflecting on nearly ten years of meaningful service with the City of Poway. She reflected on her long-held aspiration to become a city manager and noted that the transition was made difficult by the many strong relationships and deep sense of family she found within the organization.
Ms. Kaserman acknowledged the privilege of working alongside dedicated colleagues, City leadership, and engaged community members throughout her tenure and expressed gratitude for the opportunity to serve the community.
PUBLIC COMMENT:
Anita Edmondson spoke regarding the November 4, 2025 Special Municipal Recall Election, urged support for the recall of Councilmember Blain, and bid farewell to departing Assistant City Manager Wendy Kaserman.
Roberta McCoy shared concerns over conditions of and resurfacing efforts on Poway Road.
Peter Neild spoke regarding the preservation of Poway's hilltop conditions and scenic views.
CONSENT CALENDAR:
Motioned by Mayor Vaus, seconded by Councilmember Pikus to approve Consent Calendar Items 1 through 3. Motion carried 4/0/1 by the following roll-call vote:
Ayes:
Noes:
Abstained:
Absent:
Disqualified:
Maeda, Pikus, De Hoff, Vaus
None
None
Blain
None
1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda
2. Fourth Amendment to Facilities Use and Lease Agreement Between the City of Poway and Poway-Midland Railroad Volunteers, Inc., for Use of Certain Facilities at Old Poway Park and Crosthwaite Yard and City of Poway's Lease of Poway-Midland Railroad Volunteer-Owned Rolling Stock
David Blake, representing the Poway-Midland Railroad Volunteers, spoke in support of Item #2.
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December 22, 2025, Item #1
City
of
Poway
-
Minutes
-
October
7,
2025
3. Award
of
Contract
to
Tyler
Technologies
for
Software
as
a
Service
(SaaS)
License
Model
for
the
Existing
On-Premises
Tyler
Applications
ORDINANCES
FOR
INTRODUCTION:
4. Amendment
to
Poway
Municipal
Code
to
Regulate
Electric
Bicycles
City
Attorney
Alan
Fenstermacher
presented
the
item
. He
expla
ined
the
proposed
ordinance
was
prepared
at
the
Council's
direction
following
the
September
16,
2025
Regular
City
Council
meeting
presentation
by
the
San
Diego
County Sheriff's
Office
and
in
response
to
an
increase
in
community
complaints
regarding
e-bike
use
. The
ordinance
aligns
with
Assembly
Bill
(AB)
2234,
a
pilot
program
applicable
only
within
San
Diego
County
, which
authorizes
local
jurisdictions
to
restrict
the
use
of
certain
e-bikes
by
minors
.
Mr
. Fenstermacher
noted
the
ordinance
would
prohibit
the
operation
of
Class
1 and
Class
2 e-bikes
by
individuals
12 years
of
age
and
under,
and
added
that
Class
3 e-bikes
, the
fastest
category,
are
already
restricted
by
state
law
to
riders
16 and
older.
All
e-bike
riders
under
18 would
be
required
to
wear
helmets.
He
stated
staff
reviewed
best
practices
from
other
jurisdictions
and
drafted
the
ordinance
to
be
comprehensive
, allowing
the
Council
flexibility
to
amend
or
narrow
provisions
as
desired.
In
addition
to
age and
equipment
restrictions
, the
ordinance
would
establish
rules
of
the
road,
designate
permitted
and
prohibited
areas,
and
set
speed
limits
,
pedestrian
yielding
requirements
and
safe
buffering
standards.
Mr
. Fenstermacher
explained
the
intent
is
to
provide
the
Sheriff's
Office
with
enforcement
tools
to
promote
safety
and
compliance
. He
added
that
under
state
law,
penalties
for
riders
12 and
under
are
limited
to
an
initial
warning
and
subsequent
fines
up
to
$25
, while
all
other
violations would
follow
the
existing
Poway Municipal
Code
fee
structure
.
Public
Comment
:
None. End
of
Public
Comment.
Council
discussion
ensued
. Council
expressed
appreciation
of
Sheriff
's
Office
personnel
regarding
e-bike
safety
education
and
their
ongoing
enforcement
efforts.
Council
noted
the
ordinance
would
equip
law
enforcement
with
effective
tools
to
enhance
community
safety
while
providing
a
clear
framework
for
rider
education
and
compliance.
Council
discussed
age
based
passenger
restrictions,
helmet
requirements
across
e-bike
classes,
and
speed
limitations,
seeking
clarification
on
specific
provisions,
and
further
reviewed
the graduated
enforcement
measures
ranging
from
warnings
to
fines,
misdemeanors,
and
potential
impoundment. Responding
to
Council
questions,
Sheriff
Captain
Delgado
confirmed
the
Department's
ongoing
partnership
with
PUSD
to
provide
continued
education
and
refresher
courses
emphasizing
safe
e-bike
operation
.
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Council emphasized concerns regarding rider safety, pedestrian interactions, and potential trail damage and highlighted the ordinance incorporates common-sense measures addressing excessive speed, passenger limits, and trail restrictions. Council clarified the ordinance targets unsafe and reckless riders rather than responsible e-bike users, emphasizing public understanding of e-bike classifications, operational limits, and appropriate helmet standards.
Councilmember Maeda proposed a substitute motion to edit the text to be consistent with existing City bicycle code, Chapter 10, Article 40, Section 010, to prohibit bicycle riding on sidewalks within designated business districts, seconded by Councilmember Pikus. Mayor Vaus offered a friendly amendment to add provisions related to equestrian safety.
Motioned by Deputy Mayor De Hoff, seconded by Councilmember Pikus to introduce Ordinance No. 877 entitled "An Ordinance of the City Council of the City Of Poway, California, Amending Title 10 (Vehicles and Traffic) of the Poway Municipal Code to Establish Regulations on Electric Bicycles, Including Prohibiting Their Use by Children Under 12" for first reading by title only, waive further reading, and schedule the adoption of the Ordinance for the October 21, 2025 Regular City Council Meeting; and a substitute motion to: prohibit bicycle riding on sidewalks within designated business districts, consistent with Poway Municipal Code § 10.40.010, and add provisions related to equestrian safety, specifying when approaching or passing a person riding, leading, or otherwise in control of a horse or other equine animal, the operator of an e bike shall: 1) yield the right of way to the equestrian; 2) reduce speed to no more than five (5) miles per hour, and stop if necessary, until the equestrian signals it is safe to proceed; and 3) refrain from sudden acceleration, loud noises, or any actions likely to startle the animal. Motion carried 4/0/1 by the following vote:
Ayes:
Noes:
Abstained:
Absent:
Disqualified:
PUBLIC HEARINGS:
None.
STAFF REPORTS:
None.
WORKSHOPS:
None.
Maeda, Pikus De Hoff, Vaus
None
None
Blain
None
COUNCIL-INITIATED ITEMS:
None.
COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C. 53232(d))
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Councilmember Pikus shared details of the Poway Fall Festival 2025, hosted by the Poway Chamber of Commerce, scheduled for Sunday, October 4, 2025. He also highlighted the Home Fire Safety Workshop presented by the Poway Fire Department on October 8, 2025 in the Council Chambers. Additionally, Mr. Pikus noted the upcoming Special Election and encouraged resident participation.
Mayor Vaus encouraged all residents to participate in the upcoming Special Election. He extended his best wishes to Ms. Kaserman and offered his congratulations and well wishes as she embarks on her new role with the City of Santee.
CITY MANAGER ITEMS:
None.
CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session) City Attorney Alan Fenstermacher reported out City Council voted 4/0/1 (Absent: Blain) to initiate litigation relating to two properties to abate Poway Municipal Code violations.
CLOSED SESSION:
5. Conference with Legal Counsel -Anticipated Litigation Initiation of Litigation (Government Code§ 54956.9(d)(4)) Three (3) Cases
6. Conference with Real Property Negotiators
(Government Code § 54956.8)
Property: APN 3160200800; 0 Dorothea Terrace
City Negotiators: Chris Hazeltine, Julie Procopio
Negotiating Party: Ronald L Mahling Trust
Under Negotiation: Price and Terms
ADJOURNMENT:
Mayor Vaus recessed the Regular City Council meeting into Closed Session at 7:46 p.m.
The meeting was adjourned at 8:36 p.m.
Carrie Gallagher, CMC
City Clerk
City of Poway, California
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December 22, 2025, Item #1
ATTACHMENT B
CITY OF POWAY
CITY COUNCIL REGULAR MEETING
MINUTES
October 21, 2025
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Government Code 54953)
(Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER:
Mayor Vaus called the Regular Meeting to order at 7:00 p.m.
ROLL CALL:
Present: Jenny Maeda, Peter De Hoff, Steve Vaus
Absent: Tony Blain, Christopher J. Pikus
STAFF MEMBERS PRESENT:
City Manager Chris Hazeltine; City Attorney Alan Fenstermacher; City Clerk Carrie Gallagher; Director of Development Services Julie Procopio; Director of Finance Craig Schmollinger; Director of Human Resources and Risk Management Jodene Dunphy; Director of Public Works Eric Heidemann; Director of Community Services Audrey Denham; Fire Chief Brian Mitchell; Captain Claudia Delgado, San Diego County Sheriff's Office.
(Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE:
Deputy Mayor De Hoff led the Pledge of Allegiance.
MOMENT OF SILENCE:
Mayor Vaus led a moment of silence in remembrance of fallen La Mesa Police Department Officer Lauren Craven.
PRESENTATIONS:
None.
PUBLIC COMMENT:
None.
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December 22, 2025, Item #1
City of Poway -Minutes -October 21, 2025
CONSENT CALENDAR:
Motioned by Mayor Vaus, seconded by Deputy Mayor De Hoff to approve Consent Calendar Items 1 through 7. Motion carried 3/0/2 by the following roll-call vote:
Ayes:
Noes:
Abstained:
Absent:
Disqualified:
Maeda, De Hoff, Vaus
None
None
Blain, Pikus
None
1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda
2. Approval of the July 15, 2025 Special City Council Meeting Minutes
3. Second Reading and Adoption of Ordinance No. 877 entitled "An Ordinance of the City Council of the City of Poway, California, Amending Title 10 (Vehicles and Traffic) of the Poway Municipal Code to Establish Regulations on Electric Bicycles, Including Prohibiting Their Use by Children Under 12"
4. Adoption of the 2026 City Council Meeting Calendar
5. Award of Agreement to Progressive Technology Security Systems, Inc. for Monitoring and Service of Fire and Security Alarm Systems; RFP No. 26-004
6. Award of Contract to Gateway Pacific Contractors, Inc. for Lester J. Berglund Water Treatment Plant Filter Upgrades, Bid No. 26-002
7. Acceptance of the FY 2022-25 CMP Repair Project with Nu Line Technologies, LLC, as Complete
ORDINANCES FOR INTRODUCTION:
None.
PUBLIC HEARINGS:
8. Fiscal Year (FY) 2026-2027 Community Development Block Grant Program Mayor Vaus opened the Public Hearing at 7:02 p.m.
Senior Management Analyst Darian Demerjian presented the item along with a PowerPoint presentation. She explained federal grant funding for the program is administered by the County of San Diego and Poway's share is anticipated to be $199,261.14 for Fiscal Year 2026-27. Council approval is required to apply for these funds which include programs previously funded including Poway's share of the North County Bridge to Housing Shelter System, 2-1-1 San Diego, HomeShare and Community Connections Program with ElderHelp of San Diego, and ADA public facility improvements at the Poway Center for the Performing Arts (PCPA).
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Ms. Demerjian explained the City must first appropriate the funds for each program from the General Fund and reimbursements from grant funding are made by the County throughout the fiscal year. Staff recommends maintaining the same funding amounts for each of the social services programs as they are currently funded with the action authorizing staff to submit applications for each program for the County of San Diego County Board of Supervisors' consideration in early spring.
Public Comment:
None.
End of Public Comment.
Mayor Vaus closed the Public Hearing at 7:06 p.m.
Council discussed ensued. Council emphasized the significance of these projects and the importance of continuing funding for the Community Development Block Grant programs.
Motioned by Deputy Mayor De Hoff, seconded by Mayor Vaus to 1) adopt Resolution No. 25-044 entitled "A Resolution of the City Council of the City of Poway, California, Authorizing the Submission of Applications for the Community Development Block Grant Program for Fiscal Year 2026-2027"; 2) authorize the appropriation of $199,261.14 to the CDBG Fund (F2410) from the General Fund (F1000), as a loan, to fund the proposed FY 2026-2027 CDBG program upon approval by the County; and 3) authorize the City Manager to execute all necessary contracts with the County. Motion carried 3/0/2 by the following vote:
Ayes:
Noes:
Abstained:
Absent:
Disqualified:
STAFF REPORTS:
None.
WORKSHOPS:
None.
Maeda, De Hoff, Vaus
None
None
Blain, Pikus
None
COUNCIL-INITIATED ITEMS:
None.
COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C. 53232(d))
Councilmember Maeda announced the Once Upon a Hallowe'en celebration hosted by the Poway Chamber of Commerce on Saturday, October 25, 2025 at Old Poway Park. 10 of 10
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Mayor Vaus also discussed the Once Upon a Hallowe'en celebration, noting the event will kick off with a special Halloween Parade.
CITY MANAGER ITEMS:
None.
CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session) No reportable action.
CLOSED SESSION:
9. Conference with Legal Counsel -Anticipated Litigation Pursuant to Government Code§ 54956.9(d)(2) -Significant Exposure to Litigation
10. Conference with Legal Counsel -Existing Litigation -Two (2) Cases Pursuant to Government Code§ 54956.9(d)(1)
Name of Cases: Endangered Habitats League v. City of Poway, San Diego County Superior Court, Case No. 25CU030278C; Preserve Wild Poway, et. al. v. City of Poway, San Diego County Superior Court, Case No. 25CU033019C
ADJOURNMENT:
Mayor Vaus recessed the Regular City Council meeting into Closed Session at 7:09 p.m.
The meeting was adjourned at 7:49 p.m.
Carrie Gallagher, CMC
City Clerk
City of Poway, California