Poway City Council
March 17, 2026

March 17, 2026, Item #5
DATE:

TO:

FROM:

CONTACT:

SUBJECT:

Summary:

AGENDA RE PQ RT City of Poway
March 17, 2026
Honorable Mayor and Members of the City Council
Craig Schmollinger, Director of Finance @.__
Brad Rosen, Assistant Director of Finance Operations t ~ (858) 668-4452 or [email protected]

CITY COUNCIL
Approval of Agreement Between the City of Poway and Convergint Technologies, LLC for the Purchase and Installation of an Electronic Security System at City Hall, Council Chambers, and Fire Station One
The existing camera security system at City Hall is limited to the main lobby and has outlived its useful life. Additionally, no security cameras currently exist for other areas of the City Hall campus including the Council Chambers and Fire Station One. The electronic security system upgrade project involves the replacement of the existing City Hall security camera system and installation of a total of 45 cameras that will be integrated into the City's existing enterprise level security control system utilized at other City facilities. The proposed system will enhance visibility within and around City Hall, Council Chambers, and Fire Station One to improve security at these sites.

Recommended Action:

It is recommended the City Council award the contract for the City Hall Campus and Fire Station One Security Upgrades project to Convergint Technologies, LLC in the amount of $155,657.33 and authorize the City Manager to execute the agreement (Attachment A) and related documents.

Discussion:

The City Hall Campus and Fire Station One security upgrades project includes the replacement of an existing basic security camera system that monitors the City Hall lobby. The existing camera system has outlived its useful life and the City identified the need to enhance security at these sites. The City worked with the Department of Homeland Security to survey the sites and develop a recommended design for surveillance of the facilities. A Request for Proposals (RFP) #26-007 was issued on December 16, 2025, and a site walk with prospective vendors was completed on January 7, 2026. Seven proposals were received by the submission deadline of January 29, 2026.

The seven proposals were evaluated and ranked based on the four criteria as outlined in the RFP 1 of25
March 17, 2026, Item #5
which
included
the
quality
of
the
solution
proposed,
experience,
staff,
and
total
price
including
hardware,
installation,
software
licensing,
freight
and
sales
tax.

The
evaluation
team
is
recommending
the
selection
of
Convergint
Technologies,
LLC
based
on
these
criteria.

Convergint
Technologies
has
successfully
completed
similar
security
system
projects
with
the
San
Diego
County
Sheriffs
Office,
over
25 Cities
in
California
and
in
2025
completed
the
City
of
Poway
Lester
J.

Berglund
Water
Treatment
Plant
security
upgrade
project.

It
is
recommended
the
City
enter
into
an
agreement
with
Convergint
Technologies,
LLC
for
purchase
and
installation
of
an
electronic
security
system
at
City
Hall,
Council
Chambers,
and
Fire
Station
One
and
include
a
10%
contingency
for
any
unanticipated
wiring
and
conduit
changes.

The
project
scope
includes
removing
the
existing
security
cameras
and
installing
new
Axis
cameras,
conduit,
and
network
cabling
to
support
the
expanded
security
system.

The
proposal
includes
all
required
security
platform
software
licensing
. The
original
design
as
outlined
in
the
RFP
included
44 cameras
covering
both
indoor
and
outdoor
public
areas.

Convergint
recommended
a
45 camera
solution
which
includes
slight
changes
to
locations
to
provide
optimal
coverage
of
public
areas
for
the
three
facilities
to
avoid
obstacles
like
posts/columns
that
would
obstruct
views.

The
proposed
system
will
be
integrated
into
the
City's
existing
unified
security
platform
which
provides
greater
physical
protection
with
real-time
event
monitoring
and
advanced
intelligence
of
the
captured
video.

Additionally,
the
security
platform
is
utilized
by
the
San
Diego
County
Sheriffs
Office
and
implementation
will
facilitate
the
ability
to
provide
secure
access-controlled
data
to
Sheriffs
Office
staff
if
needed.

Environmental
Review:

This
action
is
not
subject
to
review
under
the
California
Environmental
Quality
Act
(CEQA).

Fiscal
Impact:

The
cost
of
the
security
system
project
is
$155,657.33.

In
addition,
a
10%
contingency
for
unforeseen
costs
in
the
amount
of
$15,565
brings
the
total
project
budget
to
$171,222.33.

There
is
sufficient
funding
available
in
the
Workplace
Safety
Facility
Improvement
Project
account
(MN055)
to
fund
the
contract
plus
contingency.

Public
Notification:

None. Attachments: A.

Standard
Agreement
for
Services:

Convergint
Technologies,
LLC
Reviewed/
Approved
By:

Assistant
City
Manager
2 of25
Reviewed
By:

Alan
Fenstermacher
City
Attorney
App
~
Chris
Hazeltine
City
Manager
March 17, 2026, Item #5
City of Poway

STANDARD AGREEMENT FOR SERVICES
This Agreement, entered into this 18th day of March, 2026, by and between the CITY OF POWAY (hereinafter referred to as "City") and Convergint Technologies LLC (hereinafter referred to as "Consultant").

RECITALS
WHEREAS, City desires to obtain the services of a private consultant to perform Electronic Security Implementation for the City Hall Campus and Fire Station One Security Upgrade Project; WHEREAS, Consultant is a technology and systems integrator consultant and has represented that Consultant possesses the necessary qualifications to provide such services; WHEREAS, City has authorized the preparation of an agreement to retain the services of Consultant as hereinafter set forth.

NOW, THEREFORE, IT IS MUTUALLY AGREED THAT CITY DOES HEREBY RETAIN CONSUL TANT ON THE FOLLOWING TERMS AND CONDITIONS:

1. Scope of Services.

Consultant shall provide services as described in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.

2. Compensation and Reimbursement.

City shall compensate and reimburse Consultant as provided in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.

3. Term of Agreement.

The term of this Agreement shall be as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.

4. Termination.

This Agreement may be terminated with or without cause by City. Termination without cause shall be effective only upon 60-day written notice to Consultant. During said 60- day period Consultant shall perform all consulting services in accordance with this Agreement.

This Agreement may be terminated by City for cause in the event of a material breach of this Agreement, misrepresentation by Consultant in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by City. Termination for cause shall be effected by delivery of written notice of termination to Consultant. Such termination shall be effective upon delivery of said notice.

5. 3 of 25
Confidential Relationship.
1 ATTACHMENT A
March 17, 2026, Item #5
City may from time to time communicate to Consultant certain information to enable Consultant to effectively perform the services. Consultant shall treat all such information as confidential, whether or not so identified, and shall not disclose any part thereof without the prior written consent of the City. Consultant shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services. The foregoing obligation of this Paragraph 5, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of Consultant, hereafter disclosed in publicly available sources of information; (iii) is now in the possession of Consultant without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to Consultant by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party.

Consultant shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this contract without the prior written consent of the City. In its performance hereunder, Consultant shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation.

6. Office Space and Clerical Support.

Consultant shall provide its own office space and clerical support at its sole cost and expense.

7. Covenant Against Contingent Fees.

Consultant declares that it has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of the Agreement. For breach of violation of this warranty, City shall have the right to annul this Agreement without liability, or, at its sole discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

8. Ownership of Documents.

All memoranda, reports, plans, specifications, maps and other documents prepared or obtained under the terms of this Agreement shall be the property of City and shall be delivered to City by Consultant upon demand.

9. Conflict of Interest and Political Reform Act Obligations.

During the term of this Agreement Consultant shall not act as consultant or perform services of any kind for any person or entity whose interests conflict in any way with those of the City of Poway. Consultant shall at all times comply with the terms of the Political Reform Act and the local conflict of interest code. Consultant shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Consultant has a financial interest as defined in Government Code Section 87103. Consultant represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the City. 2 4 of 25
March 17, 2026, Item #5
"Consultant" means an individual who, pursuant to a contract with a state or local agency:
(A) Makes a governmental decision whether to:

1. Approve a rate, rule or regulation;

2. Adopt or enforce a law;

3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement;

4. Authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires City approval;

5. Grant City approval to a contract that requires City approval and to which the City is a party, or to the specifications for such a contract;

6. Grant City approval to a plan, design, report, study, or similar item;

7. Adopt, or grant City approval of, policies, standards, or guidelines for the City, or for any subdivision thereof; or
(8) Serves in a staff capacity with the City and in that capacity participates in making a governmental decision as defined in the Political Reform Act and/or implementing regulations promulgated by the Fair Political Practices Commission, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City's Conflict of Interest Code.

DISCLOSURE DETERMINATION:
t8J 1. Consultant/Contractor will not be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above.

No disclosure required.

D 2. Consultant/Contractor will be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above. As a result, Consultant/Contractor shall be required to file a Statement of Economic Interest with the City Clerk of the City of Poway in a timely manner as required by law.

Craig Schmollinger, Director of Finance

10. No Assignments.

Neither any part nor all of this Agreement may be assigned or subcontracted, except as otherwise specifically provided herein, or to which City, in its sole discretion, consents to in advance thereof in writing. Any assignment or subcontracting in violation of this provision shall be void.

11. Maintenance of Records.

Consultant shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the contract period and for three (3) 3 5 of 25
March 17, 2026, Item #5
years from the date of final payment under this Agreement, for inspection by City and copies thereof shall be furnished, if requested.

12. Independent Contractor.

At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of the City of Poway. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes such services.

13. Licenses, Permits, Etc.

Consultant represents and declares to City that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession.

Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for Consultant to practice its profession.

14. Consultant's Insurance.

Consultant shall provide insurance as set forth in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.

15. Indemnification.
(a) For Claims (as defined herein) other than those alleged to arise from Consultant's negligent performance of professional services, City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "lndemnitees") shall have no liability to Consultant or any other person for, and Consultant shall indemnify, protect and hold harmless lndemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses, including reasonable attorneys' fees and disbursements (collectively "Claims"), which lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of a or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of Consultant's negligent performance under this Agreement, or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, sub-consultants or employees.
(b) For Claims alleged to arise from Consultant's negligent performance of professional services, lndemnitees shall have no liability to Consultant or any other person for, and Consultant shall indemnify and hold harmless lndemnitees from and against, any and all Claims that lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise to the extent occurring as a result of Consultant's negligent performance of any professional services under this Agreement, or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, sub-consultants or employees, committed in performing any of professional services under this Agreement. For Claims alleged to arise from Consultant's professional services, Consultant's defense obligation to lndemnitees shall include only the reimbursement of reasonable defense costs and attorneys' fees to the extent caused by Consultant's negligence.
4 6 of25
March 17, 2026, Item #5
(c) The foregoing obligations of Consultant shall not apply to the extent that the Claims arise from the sole negligence or willful misconduct of City or its elected and appointed boards, officials, officers, agents, employees and volunteers.
(d) In any and all Claims against City by any employees of the Consultant, anyone directly or indirectly employed by it or anyone for whose acts it may be liable, the indemnification obligation under this Section 15 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Consultant under worker's compensation acts, disability benefit acts or other employee benefit acts. (e) Consultant shall, upon receipt of written notice of any Claim, promptly take all action necessary to make a claim under any applicable insurance policy or policies Consultant is carrying and maintaining; however, if Consultant fails to take such action as is necessary to make a claim under any such insurance policy, Consultant shall reimburse City for any and all costs, charges, expenses, damages and liabilities incurred by City in making any claim on behalf of Consultant under any insurance policy or policies required pursuant to this Agreement. (f) The obligations described in Section 15(a) through (e) above shall not be construed to negate, abridge or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person indemnified pursuant to this Section 15. (g) The rights and obligations of the parties described in this Section 15 shall survive the termination of this Agreement.
(h) TO THE FULLEST EXTENT ALLOWED BY LAW, NOTWITHSTANDING

ANYTHING IN THE AGREEMENT TO THE CONTRARY, IN NO EVENT SHALL EITHER

CONSULTANT OR CITY BE LIABLE TO THE OTHER PARTY HERETO OR TO ANY

INDEMNITEE FOR SPECIAL, INDIRECT, INCIDENTAL, LIQUIDATED OR CONSEQUENTIAL

DAMAGES, INCLUDING BUT NOT LIMITED TO COMMERCIAL LOSS, LOSS OF USE OR

LOST PROFITS (WHETHER AS A DIRECT OR CONSEQUENTIAL DAMAGE), EVEN IF THAT PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THE LIMITATION

SET FORTH IN THIS SECTION SHALL APPLY WHETHER THE CLAIM IS BASED ON CONTRACT, TORT OR OTHER THEORY."

16. Assumption of Risk.

Except for injuries to persons caused by the willful misconduct of any lndemnitee and not covered by insurance maintained, or required by this Agreement to be maintained, by Consultant:
(a) Consultant hereby assumes the risk of any and all injury and damage to the personnel (including death) and property of Consultant that occurs in the course of, or in connection with, the performance of Consultant's obligations under this Agreement, including but not limited to Consultant's Scope of Services; and (b) it is hereby agreed that the lndemnitees are not to be liable for injury or damagewhich may be sustained by the person, goods or property of Consultant or its employees in connection with Consultant's performance its obligations under this Agreement, including but not limited to Consultant's Scope of Services.

17. Consultant Not an Agent.

Except as City may specify in writing, Consultant shall have no authority, expressed or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, expressed or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
5 7 of25
March 17, 2026, Item #5

18. Personnel.

Consultant shall assign qualified and certified personnel to perform requested services. The City shall have the right to review and disapprove personnel for assignment to Poway projects.

City shall have the unrestricted right to order the removal of any person(s) assigned by Consultant by giving oral or written notice to Consultant to such effect.

Consultant's personnel shall at all times comply with City's drug and alcohol policies then in effect.

19. Notices.

Notices shall be given as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.

20. Governing Law, Forum Selection and Attorneys' Fees.

This Agreement shall be governed by, and construed in accordance with, the laws of the State of California. Each party to this Agreement consents to personal jurisdiction in San Diego County, California, and hereby authorizes and accepts service of process sufficient for personal jurisdiction by first class mail, registered or certified, postage prepaid, to its address for giving notice as set forth in Exhibit "A" hereto. Any action to enforce or interpret the terms or conditions of this Agreement shall be brought in the Superior Court in San Diego County, Central Division, unless the parties mutually agree to submit their dispute to arbitration. Consultant hereby waives any right to remove any such action from San Diego County as is otherwise permitted by California Code of Civil Procedure section 394. The prevailing party in any such action or proceeding shall be entitled to recover all of its reasonable litigation expenses, including its expert fees, attorneys' fees, courts costs, arbitration costs, and any other fees.

Notwithstanding the foregoing, in the event that the subject of such an action is compensation claimed by Consultant in the event of termination, Consultant's damages shall be limited to compensation for the 60-day period for which Consultant would have been entitled to receive compensation if terminated without cause, and neither party shall be entitled to recover their litigation expenses.

21. Gender.

Whether referred to in the masculine, feminine, or as "it," "Consultant" shall mean the individual or corporate consultant and any and all employees of consultant providing services hereunder.

22. Counterparts.

This Agreement (and any amendments) may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument. Documents delivered by telephonic facsimile transmission shall be valid and binding.

23. Entire Agreement.
6 8 of 25
March 17, 2026, Item #5
This Agreement shall constitute the entire understanding between Consultant and City relating to the terms and conditions of the services to be performed by Consultant. No agreements, representations or promises made by either party, whether oral or in writing, shall be of any force or effect unless it is in writing and executed by the party to be bound thereby.

24. Certification and Indemnification Regarding Public Employees' Retirement Law/Pension Reform Act of 2013.

Contractor hereby certifies that all persons providing services to City by Contractor are not current members of the California Public Employees' Retirement System (Cal PERS) and shall not become members of CalPERS while providing services to City.

Contractor further provides that in the event Contractor assigns a retired annuitant receiving a pension benefit from CalPERS to perform services for City, the retired annuitant is in full compliance with Government Code section 7522.56. A copy of Government Code section 7522.56 is attached hereto as Exhibit "B."
Further, Contractor hereby fully and unconditionally indemnifies City from all penalties, fees, employer and employee contributions, or any other assessments imposed by CalPERS in the event CalPERS determines the person assigned by Contractor to provide services to City has been misclassified.

25. Severability.

If any provision of this Agreement is determined by any court of competent jurisdiction or arbitrator to be invalid, illegal, or unenforceable to any extent, that provision shall, if possible, be construed as though more narrowly drawn, if a narrower construction would avoid such invalidity, illegality, or unenforceability or, if that is not possible, such provision shall, to the extent of such invalidity, illegality, or unenforceability, be severed, and the remaining provisions of this Agreement shall remain in effect.

26. In the event that Consultant discovers or suspects the presence of hazardous materials at City's facility where the Work is to be performed, Consultant is entitled to stop the Work at that facility if such hazardous materials were not introduced to the site by Consultant.

Consultant in its sole discretion shall determine when it is "safe" to return to perform the Work at City's facility. Consultant shall have no responsibility for the discovery, presence, handling, removing, remediating or disposal of or exposure of persons to hazardous materials in any form at the City's facility. City shall indemnify and hold harmless Consultant from and against claims, damages, losses and expenses, including but not limited to, reasonable attorney's fees, arising out of or resulting from undisclosed hazardous materials at City's facility.

27. City acknowledges that Consultant is not collecting or processing any biometric information under this Agreement although the products (including embedded software) provided by Consultant are capable of collecting biometric information. City agrees and will comply with any and all applicable local, state or federal laws, ordinances, rules or regulations (collectively, "Laws") with respect to collecting biometric information using the products provided under this Agreement. City will defend, indemnify and hold Consultant harmless from and against any and all claims, suits, actions, legal proceedings, liabilities, damages, fines, fees, penalties, costs and expenses arising out of or relating to City's collection of biometric information. (Remainder of page intentionally left blank)
7 9 of25
March 17, 2026, Item #5
IN

WITNESS

WHEREOF,
the
parties
hereto
have
duly
executed
this
Agreement
on
the
date first
above
written.

CITY
OF
POWAY
By
: __________
_
Chris
Hazeltine,
City
Manager
Date:
__________
_
ATTEST: Carrie
Gallagher
, CMC,
City
Clerk

APPROVED
AS
TO
FORM:

By:
___________
_
Alan
Fenstermacher,
City
Attorney
10 of
25 CONVERGINT

TECHNOLOGIES,
LLC
By:
__________
_
Kim
Fearno,
Regional
Vice
President
Date:
___________
_
8 March 17, 2026, Item #5
A.
"SPECIAL PROVISIONS"
EXHIBIT "A"
Scope of Services.

Consultant agrees to perform consulting services as required by City, which shall consist of the purchase or security cameras and software and installation services further described in the Scope of Services submitted with the proposal dated February 25, 2026, which is included in this document as Attachment 1, and incorporated by reference, as if its contents were fully set forth herein. Consultant shall provide the necessary qualified personnel to perform the services.

B. Compensation and Reimbursement.

City shall pay Consultant a fee in accordance with the fee proposal submitted with the proposal dated February 25, 2026, which is included in this document as Attachment 1. Total fee is not to exceed $155,657.33. Change orders for this project above the approved agreement amount must be submitted in writing and require City Manager approval. Consultant's fee shall include and Consultant shall be responsible for the payment of all federal, state, and local taxes of any kind which are attributable to the compensation received.

C. Term of Agreement.

This Agreement shall be effective from the period commencing March 18, 2026, and ending June 30, 2027, unless sooner terminated by City as provided in the section of this Agreement entitled "Termination." This Agreement may be extended for up to two additional one­ year periods upon approval in writing of the City Manager and Consultant. Upon expiration or termination of this Agreement, Consultant shall return to City any and all equipment, documents or materials and all copies made thereof which Consultant received from City or produced for City for the purposes of this Agreement.

D. Consultant's Insurance.

1. Coverages:

Consultant shall obtain and maintain during the life of this Agreement all of the following insurance coverages:
(a) Comprehensive General Liability. including premises-operations, products/completed, broad form property damage, and blanket contractual liability with the following coverages: General Liability $1,000,000 Bodily Injury and Property Damage combined each occurrence and $2,000,000 aggregate.
(b) Automobile Liability, including owned, hired, and non-owned vehicles: $1,000,000 combined single limit.
(c) Consultant shall obtain and maintain, during the life of the Agreement, a policy of Professional Errors and Omissions Liability Insurance with policy limits of not less than $1,000,000 combined single limits, per claim and annual aggregate. 1 11 of 25
March 17, 2026, Item #5
(d) Workers' Compensation insurance in statutory amount. All of the endorsements which are required above shall be obtained for the policy of Workers' Compensation insurance.

2. Endorsements:

Endorsements shall be obtained so that each policy contains the following three provisions:
(a) Additional Insured. (Not required for Professional Errors and Omissions Liability Insurance or Workers' Compensation.) "City of Poway and its elected and appointed boards, officers, agents, and employees are additional insureds with respect to this subject project and contract with City." (b) Notice.
"Said policy shall not terminate, nor shall it be canceled, until thirty (30) days after written notice is given to City."
(c) Primary Coverage.
"The policy provides primary coverage to City and its elected and appointed boards, officers, agents, and employees. It is not secondary or in any way subordinate to any other insurance or coverage maintained by City."

3. Insurance Certificates:

Consultant shall provide City certificates of insurance showing the insurance coverages described in the paragraphs above, in a form and content approved by City, prior to beginning work under this Agreement.

E. Notices.

All notices, billings and payments hereunder shall be in writing and sent to the following addresses:

To City:

To Consultant:
2 12 of 25
City of Poway
P.O. Box 789
Poway, CA 92074
Jasper Bruinzeel
Convergint Technologies, LLC
7323 Engineer Rd
San Diego, CA 92111
With copy to:

[email protected]
March 17, 2026, Item #5

EXHIBIT
"B"
Cal
Gov
Code§
7522.56
Deering's
California
Codes
are
current
through
all
1016
chapters
of
the
2018
Regular
Session
and
the
November
6,
2018
Ballot
Measures.

Deering's
California
Codes
Annotated>

GOVERNMENT
CODE>
Title
1 General>
Division
7 Miscellaneous
>
Chapter
21 Public
Pension
and
Retirement
Plans
> Article
4 California
Public
Employees'
Pension
Reform
Act
of
2013
§ 7522.56.

Provisions applicable
to
person
receiving
pension
benefit
from
public
retirement
system;
Section
supersedes
conflicting
provisions
(a)This section
shall
apply
to
any
person
who
is
receiving
a pension
benefit
from
a public
retirement
system
and
shall
supersede
any
other
provision
in
conflict
with
this
section
.
(b)
A
retired
person
shall
not
serve,
be
employed
by,
or
be
employed
through
a contract
directly
by,
a public
employer
in
the
same
public
retirement
system
from
which
the
retiree
receives
the
benefit
without
reinstatement
from
retirement,
except
as
permitted
by
this
section. (c)
A
person
who
retires
from
a public
employer
may
serve
without reinstatement
from
retirement
or
loss
or
interruption
of
benefits
provided
by
the
retirement
system
upon
appointment
by
the
appointing
power
of
a public
employer
either
during
an
emergency
to
prevent
stoppage
of
public
business
or
because
the
retired
person
has
skills
needed
to
perform
work
of
limited
duration.
( d)Appointments
of
the
person
authorized
under
this
section
shall
not
exceed
a total
for
all
employers
in
that
public
retirement
system
of
960
hours
or
other
equivalent
limit,
in
a
calendar
or
fiscal
year,
depending
on
the
administrator
of
the
system
. The
rate
of
pay
for
the
employment
shall
not
be
less
than
the
minimum,
nor
exceed
the
maximum,
paid
by
the
employer
to
other
employees
performing
comparable
duties,
divided
by
173.333
to
equal
an
hourly
rate.

A
retired
person
whose
employment
without
reinstatement
is
authorized
by
this
section
shall
acquire
no
service
credit
or
retirement
rights
urider
this
section
with
respect
to
the
employment
unless
he
or
she
reinstates
from
retirement.
(e)
13 of
25 (l)Notwithstanding
subdivision
(c),
any
retired
person
shall
not be
eligible
to
serve
or
be
employed
by
a public
employer
if,
during
the
12-month
period
prior
to
an
appointment
described
in
this
section,
the
retired
person
received
any
unemployment
insurance
compensation
arising
out
of
prior
employment
subject
to
this
section
with
1 March 17, 2026, Item #5
Cal Gov Code§ 7522.56
a public employer. A retiree shall certify in writing to the employer upon accepting an offer of employment that he or she is in compliance with this requirement. (2)A retired person who accepts an appointment after receiving unemployment insurance compensation as described in this subdivision shall terminate that employment on the last day of the current pay period and shall not be eligible for reappointment subject to this section for a period of 12 months following the last day of employment.
(f)A retired person shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement unless he or she meets one of the following conditions:
14 of 25
(l)The employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and the appointment has been approved by the governing body of the employer in a public meeting. The appointment may not be placed on a consent calendar. (2)
(A)Except as otherwise provided in this paragraph, for state employees, the state employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed state employment position before 180 days have passed and the appointment has been approved by the Department of Human Resources. The department may establish a process to delegate appointing authority to individual state agencies, but shall audit the process to determine if abuses of the system occur. If necessary, the department may assume an agency's appointing authority for retired workers and may charge the department an appropriate amount for administering that authority. (B)For legislative employees, the Senate Committee on Rules or the Assembly Rules Committee certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar.
(C)For employees of the California State University, the Trustees of the California State University certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and • approves the appointment in a public meeting. The appointment may not be placed on a consent calendar.
(3)The retiree is eligible to participate in the Faculty Early Retirement Program pursuant to a collective bargaining agreement with the California State University that existed prior to January 1, 2013, or has been included in subsequent agreements. ( 4)The retiree is a public safety officer or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter. 2 March 17, 2026, Item #5
Cal Gov Code§ 7522.56
(g)A retired person who accepted a retirement incentive upon retirement shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement and subdivision (f) shall not apply.
(h)This section shall not apply to a person who is retired from the State Teachers' Retirement System, and who is subject to Section 2 4 214, 2 4 214. 5 or 26812 of the Education Code.
(i)This section shall not apply to (1) a subordinate judicial officer whose position, upon retirement, is converted to a judgeship pursuant to Section 69615, and he or she returns to work in the converted position, and the employer is a trial court, or (2) a retiree of the Judges' Retirement System or the Judges' Retirement System II who is assigned to serve in a court pursuant to Section 68543.5.

History
Added Stats 2012 ch 296 § 15 (AB 340), effective January 1, 2013. Amended Stats 2013 ch 528 § 11 (SB 13), effective October 4, 2013 (ch 528 prevails); ch 76 § 75 (AB 383), effective January 1, 2013; Stats 2014 ch 238 § 1 (AB 2476). effective January 1, 2015.

Annotations
Notes
Amendments:

Note-
Amendments:
2013 Amendment:

Substituted (1) "have passed" for "has passed" in the first sentence of subds (f)(l) and (f)(2); (2) "or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter" for "of firefighter" in subd (f)(4); and (3) "Judges' Retirement System" for "Judges' Retirement System I" in subd (i).
3 15 of 25
March 17, 2026, Item #5
convergjnt
February 25, 2026
City of Poway ("Customer" or "You")
Poway City Hall
ATTACHMENT 1
7323 Engineer Rd., San Diego, California 92111
Phone Mobile (760) 27 4-4214
[email protected]
Quotation: JB12902214P
RFP#:
14521 Lake Poway Rd Poway, California 92064
Attention: Brad Rosen
License/Cert C-10 -#986407
Reference: RFP# 26-007 -City Hall and Fire Station -Opt 2 System ID: GSC-230717-655310 (Jan. 1 2026 ~ Dec. 31 2026) On behalf of Convergint's global network of colleagues, I would like to personally thank you for providing Convergint with the opportunity to present this proposal addressing your electronic security needs.

Convergint's reputation for service excellence is backed by a foundational commitment to our core value of service, and we have been recognized as the #1 Systems Integrator by SDM Magazine. This recognition reflects the strong relationships Convergint has developed with the industry's top technology manufacturers, and our history of success with providing exceptional service to our customers.

Our guiding principle has always been to be our customers' best service provider. Our dedicated and certified team of professionals strives to uphold our customer-focused, service-based mission to make a daily difference for our customers. After achieving a successful on-time and on-budget project installation, Convergint will provide you with the industry's best ongoing service, including our 24/7 customer portal iCare, designed to track service work orders, project progress, and provide you with detailed metric reporting for continuous improvement.

The following security proposal is specifically designed to meet your needs. As your single point of contact, please feel free to contact me with any additional questions you may have. Thank you again for trusting Convergint as your partner. 16 of 25
March 17, 2026, Item #5
convergjnt Scope
of
Work
•
The
scope
pertains
to
the
following
project
and
location:

City
of
Poway
-
City
Hall
Campus
and
Fire
Station
One
Video
Surveillance
System
Expansion
and
Installation
Services
(as
per
RFP#
26-007).
•
The
scope
of
work
for
this
project
is
based
on
Convergint counts
as
stated,
and
parts
as
stated.

This
proposal
is
for
Convergint
"Option
2".

Please
refer
to
the
Option
2 Convergint
design
drawings
for
detailed
information
on
the
various
camera
locations.
•
The
following
notes
and
assumptions
are
provided:
17 of
25 o
No
agreement
on
liquidated
damages
included
or
considered.

If
applicable
or
required,
the
risk
profile
is
adjusted,
and
project
costs
may
change.
o
Bonding
is
not
included
in
presented
costs.

The
add
cost
is
1 %
of
applicable
value.
o
The
proposal
is
offered
based
on
2026
labor
rates
.
o
Proposal
is
based
on
reasonable,
good
faith
assumptions,
including
limited
scoping
abilities
at
the
site
during
the
site
walk
.
o
Servers,
workstations,
networking
(switches/
patch
panels/
patch
cabling)
,
Internet
access
I Firewall
functionality,
UPS,
equipment
racks,
and
IP
addresses
by
others
(unless
stated
specifically
differently).

The
switch/
patch
panel
is
assumed
installed
/ available
in
the
same
room as
where
our
ACS/
IDS
panels
will
be
located.
o
Network
cabling
assumed
provided/installed
by
Convergint
(based
on
Convergint
standard
Cat6
industry
cable.
o
We
assumed
surface
mounted
cameras,
unless
specialty
brackets
are
included.

We
have
included
arm
and
corner
mounts
for
5x
4-lens
cameras
for
exterior
corner
mounting
on
buildings.

Otherwise,
we
recommend
surface
mount
for
simple,
low-profile,
effective
installation.
o
We
assumed
major
pathways/
conduit
existing,
with
the
following
notes:
■
Within
reasonable
efforts,
we
can
run
two
new
cables
through
existing
conduits/
pathways
at
the
Fire
Station
from
the
IDF
room
location
to
the
two
cameras
adds
on
the
north-end
of
the
building
(which
requires
a
crossing
over
the
open
engine
area).
■
Sufficient
space
in
sleeve/
conduit
for
cabling
from
floor
1 to
reach
floor
2 IDF
room.
■
We
will
add
minor
penetrations
and
conduit
for
exterior
cameras,
based
on
our
careful
review
of
site
conditions
during
the
site
walk
.
o
All
electrical
by
others
(none
assumed
applicable).
o
We
will
display
the
camera
system
to
the
City
IT
stakeholders,
without
formal
training requirements.
o
We
will
enable
AOA
within
the
system
for
general
forensic
search.

However,
advanced
programming
is
not
included
within
our
base
proposal
,
such
as
setup
of
specific
analytics,
mapping,
integrations
, etc.

March 17, 2026, Item #5
convergfnt
o
Drawings
are
included
based
on
basic
pdf
"spots
and
dots"
mark-ups,
in
reference
to
our
design
drawings
are
included
with
our
proposal.

For
engineered
drawing
(in
CAD
or
similar),
extra
costs
are
required.
o
We
assumed
no
need
for
lift
rental
requirements.

We
assume
all
installation
can
be
performed
safely
with a
ladder.

We
assumed
exterior
cameras
to
be
placed
"between
Level
1 and
Level
2"
on
the
outside
of
the
building
or
"at
or
just
above
the
ceiling
of
Level
1 ".

This
avoids
the
need
of
lift
rentals,
and
facilitates
and
reduces
maintenance
costing
. Also,
generally
speaking
, visibility
will
be
advantageous
from
a
lower
view
point.
o
All
tree
trimming,
as
needed
for
better
camera
coverage,
will
be
Customer
responsibility,
o
Regular
business
hour
work
assumed.
o
We
assumed
no
union
requirements.
o
No
CCIP
requirements
assumed.
o
No
integration
between
ACS
and/or
VMS
and/or
IDS
and/or
Intercom
assumed
required
or
included.
o
No
permitting
included
or
assumed
required
.
o
Pricing
is
based
on
current market
conditions
and
does
not
include
any
potential
tariffs,
duties,
or
manufacturer-imposed surcharges
that
may
arise
during
the
course
of
the
project.

If
such
costs
are
incurred
due
to
changes
in
trade
policies,
supply
chain
disruptions,
or
other
external
factors
beyond
Convergint's
control,
Convergint
will
assess
their
impact and
submit
a
formal
change
order
for
review.

Project
continuation
may
require
an
adjustment
to
the
budget
accordingly.

Customer's
agreement
to
the
change
request
will
not
be
unreasonably
withheld.

Device
Hardening
(reduce
cyber
risk)
Convergint
may
provide
Device Hardening
services
for
certain
qualifying
and
scoped
equipment.

Services
may
include
disabling
unused
&
non-essential
device
features,
disabling
unused
network
comms
(e.g.,
services,
ports),
changing
default passwords,
and
updating
firmware.

The
hardening
services
provided
will
depend
on
the
equipment
being
installed,
equipment
capabilities,
and
manufacturer-provided
permissions
and
recommendations.

Not
all
equipment
may
receive
hardening.

Ask
your
Convergint
contact
for
details
on
qualifying
equipment
and
the
hardening
services
being
provided.

These
are
one-time
services
-
ask
your
Convergint
contact
for
information
on
how
Convergint can
provide
ongoing
support.

Convergint
cannot
guarantee
the
security
of
the
devices
it
installs
or
of
Customer's
IT
environment,
no
networked
system
is
completely
secure,
and
Customer
remains
ultimately
responsible
for
its
IT
environment.

Materials
18 of
25 March 17, 2026, Item #5
Line
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 convergfnt
Qty Part Description Unit Price
Genetec Licenses

45.00 GSC-OM-1 Enterprise camera connection, mandatory $ E-1C Genetec Advantage

45.00 ADV-CAM-Genetec Advantage for 1 Omnicast Enterprise $ E-1Y Camera 1 year

0.00 GSC-1 Genetec Security Desk client connection (incl. $ 1LOGIN Web Client & Mobile) Camera Parts
-Dome Cameras

16.00 AXC-AXIS M4216-LV $ 02113001

16.00 AXC-AXIS P3277-LVE $ 03153001
-2-lens Cameras

1.00 02415-001 AXIS P4705-PLVE OFFERS TWO CHANNELS $ WITH 2MP PER CHANNEL AT A FRAME

3.00 02416-001 AXIS P4707-PLVE OFFERS TWO CHANNELS $ WITH 5MP PER CHANNEL AT A FRAME -4-lens Cameras

1.00 02633-001 P3735-PLE PANORAMIC, 4X 2MPSENSORS $ 30FPS, 360 IR. H.264& H.265, IP66/IP67

5.00 02634-001 P3737-PLE PANORAMIC 4X 5MP 20FPS, $ 360IR ILLUM. IP66/67 H.264 & H.265

5.00 01513-001 T94N01D PENDANT KIT FOR P3717-PLE IP $ CAM 1.5 NPS THREAD WALL MOUNT

5.00 5504-821 T91D61 WALL MOUNT AL WH W/ 1.5 NPS $ THREAD FOR FIXED DOMEPENDANT KITS

5.00 5507-601 T94R01 B CORNER BRACKET FOR FIXED $ DOME CAMERAS -180 deg (single stiched image) Camera

3.00 02450-001
Cabling

8.00 556600
P3827-PVE 180 PANORAMIC OVERVIEW, UP $ TO 30 FPS. ?MP. OUTDOOR READY 23-4P Unshielded Solid Plenum Cat6 Wht Jkt $
Equipment Total
Total Labor/Other Costs
Freight/Warranty
Tax if Applicable
Total Project Price
267.18

51.85 534.38
514.22
935.70
963.79
1,085.55
1,497.67
1,685.01

98.61 98.61

72.72 1,497.67
436.76
$
$
$
$
$
19 of 25
Extended
Price
$ 12,023.10
$ 2,333.25
$ 0.00
$ 8,227.52
$ 14,971.20
$ 963.79
$ 3,256.65
$ 1,497.67
$ 8,425.05
$ 493.05
$ 493.05
$ 363.60
$ 4,493.01
$ 3,494.08
61,035.02
85,535.00
5,469.71
3,617.60
155,657.33
March 17, 2026, Item #5
convergfnt
Clarifications and Exclusion

1. All work proposed herein, shall be performed during normal business hours Monday through Friday 8:00 am -5:00 pm.

2. Low voltage wiring shall be installed via open air code approved methods.

3. Provision or installation of conduit, wire, boxes, fittings or other electrical installation materials unless specifically listed under Inclusions or Bill of Materials.

4. Permits or associated fees are not included.

5. Customer to provide static IP addresses and network connections at panel locations.

6. Customer to provide a secured staging & storage area for project related materials.

7. Pricing assumes that electronic Auto CAD files are available from customer for our use in creating submittal drawings.

8. Fifty percent (50%) of the proposed sell price shall be payable to Convergint for project mobilization. Mobilization shall be invoiced and due upon customer acceptance of this proposal.

9. Proposal does not include sales tax unless otherwise noted.

10. Anything in the Contract Documents notwithstanding, in no event shall either Contractor or Subcontractor be liable for special, indirect, incidental or consequential damages, including commercial loss, loss of use, or lost profits, even if either party has been advised of the possibility of such damages.

11. Convergint reserves the right to negotiate mutually acceptable contract terms and conditions with customer by making mutually agreeable changes to the formal contract included in the Bid Documents.

12. Supply Chain Delays & Price Adjustments: Customer acknowledges that supply chain disruptions and shipping delays may occur for reasons beyond Convergint's reasonable control and agrees to grant reasonable extensions for such delays.

Pricing is based on current market conditions and excludes increases due to tariffs, duties, manufacturer-imposed surcharges, or other cost increases arising from trade policy, regulatory actions, or external factors beyond Convergint's control. If such cost increases arise, Convergint will submit a formal change order, and Customer agrees to approve reasonable adjustments. Convergint will use commercially reasonable efforts to minimize such increases.

REVIEW IMPORTANT PRODUCT SAFETY AND SERVICE INFORMATION PRIOR TO USING A CONVERGINT-INSTALLED SYSTEM: See the "IMPORTANT PRODUCT SAFETY AND SERVICE INFORMATION" documentation, available at convergint.com/terms.
20 of 25
March 17, 2026, Item #5
convergfnt

IMPORTANT
NOTICE
You
requested
that
Convergint
provide
you
with
certain
security
and
safety
products
and
services.

By
using
these
products
and
services,
you
acknowledge
that:
•
Under
no
circumstances
should
Convergint-provided
products
and
services
be
your
sole
method
of
security
or
safety.

Effective
security
and
safety
require
a
multi-layered
approach
involving
people,
processes,
and
technologies
. Convergint-provided
products
and
services
do
not
guarantee
security
or
safety,
will
not
detect
or
prevent
all
threats
or
risks
all
the
time
(including
threats
they
are
designed
to
detect),
and
will
not
ensure
overall
safety
and
security
. You
are
ultimately
responsible
for
your
people,
premises,
and
property,
including
for
maintaining
an
effective
response
plan
and
promptly
implementing
your
response
plan
in
response
to
alarms
or
threats
.
•
All
security
products
and
services
have
limitations.

No
product
or
service
can
guarantee
safety
or
security
. It
is
your
responsibility
to
ensure
you
are
informed
about
product
or
service
limitations
and
that
you
regularly
test
and
validate
the
products
and
safety
plans.

Reach
out
to
your
Convergint
account
executive
to
learn
how
our
support
services
can
help.

And
if you
have
a service
plan,
you
are
responsible
for
promptly
notifying
Convergint
in
the
event
of
any
defect,
malfunction,
or
performance
issue
with
the
products
and
services.
•
Various
factors
can
impact
product
performance.

Selecting
products
and
settings
may
involve
tradeoffs
between
the
level
of
security
and
safety
on
the
one
hand
and
speed,
convenience,
and
cost
on
the
other
hand
. Convergint
can
give
you
guidance,
but
you
are
ultimately
responsible
for
selecting
products
and
settings
based
on
your
organization's
risk
profile
and
tolerance
.
•
The
products
are
made
by
third-party
manufacturers,
not
Convergint.

You
are
bound
by
and
must
use,
test,
and
maintain
the
products
in
accordance
with
the
manufacturer's
terms
and
instructions
.

Convergint
does
not
independently
validate
the
accuracy
of
claims
or
statements
made
by
manufacturers,
and
makes
no
assurances
regarding
their
accuracy
. You
are
responsible
for
using
the
products
and
services
in
compliance
with
laws
and
regulations
applicable
to
you
or
as
permitted
in
your
jurisdiction
.
•
All
products
and
services
are
governed
exclusively
by
a
final
agreement.

No
advertisement,
literature,
brochure
, website,
or
statements
made
during
the
sale
process
or
otherwise
(whether
orally
or
in
writing)
should
be
interpreted
as
a
promise
, warranty,
or
other
assurance
.
•
You
have
reviewed
the
"IMPORTANT

PRODUCT
SAFETY
AND

SERVICE
INFORMATION"
documentation,
available
at
convergint.com/terms.
21 of
25 March 17, 2026, Item #5
convergfnt
Performance Items
I Items Included
Applicable Taxes Cable
Freight (prepaid) Installation of CCTV Cameras
Installation of Wire and Cable Material (listed in the BOM) Mounting/Termination of Proposed Devices One-Year Warranty on Labor One-Year Warranty on Parts Project Management
System Programming Testing of all Proposed Devices
I Items Excluded
120 VAC Power and Fused Disconnect Switch 120 VAC Power Receptacles Additional Lighting Requirements for Cameras Attend General Contractor Project Meetings Attend Owner Project Meetings Authority having Jurisdiction permit drawing Ceiling Tiles and Ceiling Grid Repairs
Correction of Wiring Faults Caused by Others
Electrical Installation Permit
Engineering and Drawings
FA Permit and Plan Review Fees
Fire Watch
Floor plan with device placement and numbering
(requires customer CAD)
Installation of Bridle Rings
Installation of Control Equipment Enclosures
Installation of Intercom Systems
Installation of Low Voltage Wire
Installation of Network Cabling to IP Cameras
Installation of Specialty Backboxes
Installation of Video Recorders (DVR/NVR)
Lifts
Low Voltage Permits
Operations & Maintenance Manuals
Owner to Provide Static IP Addresses
Panel Wall Elevation drawing (may require
customer CAD)
Patch and Paint
Record Documentation (As-Built)
Servers by Convergint
Specialty Backboxes
System Engineering
System Meets Plans/Drawings
Termination of Control Equipment Enclosures
Wire
Workstations by Others
22 of 25
(requires customer CAD)
Connection to Building Fire Alarm Panel
Door wiring typical connections
Electrified Door Locking Hardware
Equipment rack layout drawing
Fire Stopping (Excludes Existing Penetrations)
Floor Coverings for Lifts
Horizontal Core Drilling
Installation of Conduit, Boxes and Fittings
Installation of Control Panels
Installation of Intrusion Panels
Installation of Network Cabling to Card Readers
Installation of Network Cabling to IP Intercoms
Installation of Terminal Cabinets
Installation of Wire Hangars
Loading Software on Customer Provided
Computer
On-Site Lockable Storage Facility
Owner to Provide DHCP Lease Reservations for
Network Connected Devices
Owner Training
Panel wiring point with to point connections
Payment & Performance Bonds
Riser drawing with home run wiring
Servers by Others
Submittal Drawings
System is Design-Build
Terminal Cabinets
Vertical Core Drilling
Workstations by Convergint
March 17, 2026, Item #5
convergfnt Total
Project
Investment:
$
155,657.33
Thank
you
for
considering
for
your
Security
needs
.

If
you
have
any
questions
or
would
like
additional
information,
please
don't
hesitate
to
contact
me
immediately.

If
you
would
like
to
proceed
with
the
scope
of
work
as
outlined
in
this
proposal,
please
sign
below
and
return
to
my
attention
.

Sincerely, Jasper
Bruinzeel
Convergint Jasper
Bruinzeel
By
signing
below
or
accepting
the
services described
in
this
proposal,
Customer
accepts
and
agrees
to
this
proposal,
including
the
enclosed
Terms
and
Conditions,
along
with
any
addendums
or
exhibits
that
may
be
attached
or
referenced
therein.

Any
additional
or
contrary
terms,
including
on
a
Customer
PO,
are
expressly
rejected.

By
signing,
you
represent
and
warrant
that
you
have
authority
to
accept
this
proposal
on
behalf
of
Customer.

Brad
Rosen
February
25,
2026
Customer
Name
(Printed)
Date
Authorized
Signature
Title
23 of
25 March 17, 2026, Item #5
convergjnt
Converglnl Technologies Terms and Conditions (Install & T&MJ Throughout this Proposal, including these Terms and Conditions and any altachmcnts. (together, "Agreement") U1e leim 'Convergnt' refers to the Converginl Technologies affiiate operating in tho stata/provii.cc in \-.t,ich the Work ts being performed and .. Converglnt Related Parties· means Convergint and ils contraclors, subconlraclors, lhird party product manufacturers or providers.

SECTION 1. THE WORK
Tilis Agreement takes precedence over and supersedes all prior pmposaJs, correspondence, and oral or written agreements or reprcscrtations relating to the work sci forth in the a1tached scope or work ('Work"), Tl-.s Work commeiices on the start dale and wil be performed pursuant to the schedule specified in the altached scope of work and, subject to any change orders or addendums, represents the enti"e agreement between Corwergint and Customer. Tus Agreement applies to the exduslon or any other tams that the Customer seeks to Impose or incorporate (such as Customer's purchase order farm) which me in .!ddition to or inconsistenl ~•.ith the temlS and conditions or lhis A!Yeetl1ent. oc ·.vhid1 are imptied by trade, custom. practice or course or dealing, all of 'tvhk:h are deemed expressly rejected and will not be binding.

This Agreement is made without regard to compliance with any special SOUfcing and/0< manufacturing requirements. minority or disadvantaged supplier requirements. or similar government procurement lilws. Should such requirements be applicable to this Agreement.

Converglnl reserves the right to modify and/or withdraw its Agreement.

Customer understands that Convcrgint is an authorized distributor or reseller and not the manufacturer or developer ("OEM") or software, hardware and equipment (co!lectlvely. 'Third Party Products~) purchased by Customer and certain services are defivered to Customer by such OEM.

Convergint agrees In accordance with the mutually agreed project schedule:
a. To submit shop drawings. product data, samp(es and similar submittals if required in pe<fom,ing the Work;
b. To pay for all labor, male rials. equipment. toots. supervision, pmgramming, testing, startup and documentation required lo perform the Work in accordance \l,ith the Agreement:
c. Secure and pay ror permits and gOYemmontal fees, licenses, and inspectk>ns necessary for proper execution and comp!etion or the Work, unless local regulations provide otherwise: and
d. Hire subcontractors and order material to perform part of tho Work. if necessary, while remaining responsible for lhe completion or the Work.

Customer agrees in accordance with the mutually agreed project schedule. and at no cost to Convergint:
a. To promptly approve submittafs provided byConvergint; b. To provide access to all areas of the site which are necessary to complete the Work:
c. To supply suitable electrical seMCe as required by Convergint:
d. To remove site obstacles and job sarety hazards;
e. To promplly participate and approve acceptance lesllng, if applicable; f. Upon completion of commissioning or agreed to acceptance criteria, to promptly provide sign-off establishing job closeout; and
g. That in the event or any emergency or systems failure, reasonable safoty precautions will be taken by Customer lo protect l[e and propeny during lhe pertod from when Convergint is first notifted of the emergency or failure and until such time that Converyint notifies the Customer that the systems are operational or that Iha emergency has cleared.

THE WORK AND/OR THIRD PARTY PRODUCTS ARE DESIGNED TO HELP REDUCE. BUT NOT ELIMINATE RISKS OF LOSS RELATING TO PEOPLE, PREMISES, OR PROPERTY.

THE AMOUNTS BEING CHARGED BY CONVERGINT ARE NOT SUFFICIENT TO GUARANTEE THAT LOSS OR DAMAGE WILL DECREASE OR BE ELIMINATED. Customer acl<nowledges \hal proper safely and security requires a mulli-layered approach or people, processes, safety, and techno!ogies. Tho Work, induding Third Party Products, provided by Converglnt is not sufficient lo ensure overall safety .and security. Cust01ner acknowle<!ges an<! agrees that it is responsible for its overall safety and security, induding testing and maintenance of the Third Party Products (except to lhe extent contracted lo Convcrgint by written agreement) and training of its personnel. Customer acknO',vledges and agrees that lt has a duty or care and is solely rcsponsibl'e for its compliance v.~th ap~icable laws, rules, and regulations, including but not limHed to export and re-expor1 resrricUons and regulations, privacy an<l dala protection regulations, applicable OEM instructions. terms and conditions. EULAs, and proper product usage.

Risk of loss, including any Third Party Product comprising the Work. shall pass to Customer as lhe Work is completed and the materials are incorporated into the Work at Customer's site subject to any end user lice1)se agreements. tr or Third Party Products are earlier stored on Customer's site pursuant to agreement bet\vccn Customer and Convergint. risk of loss wilh respect to such or Third Party Product shall pass to Customer upon delivery to Customer's sile.

Applicable to Monitoring Services Only: lfMoniloring Services are identified in the Proposal, the parties agree that (a) these Terms and Conditions are nol applicable, and (b) Monitoring Services are go..,emed by the Monitoring Seniices Terms and Conditions effective on the Effective Dale of the Proposal and avallable at https://www.convergint.com/terms, which Is incorporated by reference as if set forth herein in full. M~.1onitoring Services~ is defined as ~services~ in the Monitoring Services Tem1s and Conditions.

SECTION 2. PRICING
Pricing and amounts proposed shall romain valid for 30 days unless otherwise specified. Price includes only lhe Third Party Prodl1cts listed based on Corwerginl's interpretation or plans and specifications unless noted otherwise, Additional Third Party Products. unless negotiated prior lo order placement. will be billed accordingly. Sales laxes (or as applicable GST. PST, VAT or similar tax) and any other taxes assessed on Customer shall be added to the price upon invoke toClzstomcr
SECTION 3. INVOICE REMITTANCE AND PAYMENT
Customer agrees lo pay Converginl fifty (5011/0) percent of the total price us a mobilization fee at the Urne of executing this Agreement.

If the Work is perfom,ed over more than one month, Convef"glnt will invoice Customer each month for the 1Nork performed during the pre'lious month. Customer agrees to pay lhc amount due to Convergint as invoiced, within thirty (30} days of the date or such invoice. If lhe Work ls 24 of 25
Version 4.1 (US AND CANADA) September 2024
rornplcted in less than one month. Customer agrees lo pay Convcrgint in full after tho Work has been completed within thirty (30) days of U,e date of invoice. Invoices snan not be SYbject to a project rclenuon percentage and payment to Convc,rginf shall not be conditioned on payment by an upslrean1 party. If Customer is overdue in any paym<!n\, Convergnl shall be entiUed lo suspend tile Work \~iU10ut Mabtl~y until paid, charge Customer an interest rate 1 and 1(£% pe<cent per month (or tho maximum rato prnmittcd by law. whichever is loss), and may avail itseK of any other legal or equitable remedy. Customer shall reinbuse Converginlcosts Incurred in collecting any amounts !hat bcrome overdue. including attorney foes. court costs .:!nd any other reasonable expenditure.

SECTION 4, WARRANTY
Warranties ror Converginrs services and Third Party Products are described in tho Limited Warranty fer Products and Servfces available at hiln~•/f\orww coqverqint cgmi:gqn~i wt,ich is in effect as of lho effective dale of this Agreement and is inccrparaled by reference as if set forth herein in ru~.

SECTION 5. CHANGES
Without i1waidating lhis Agreement or any bond given hereunder, Customer or Converginl may request changes in lhe Work V\ith a change order signed by bolh parties_ If Customer orders (i) any changes fo tho Work (e.g. change in objective, deliverables, \asks or hours). (11) changes lo schedule (extension or acceleration), or (ill) causes any material lntert'erence v,ilh Converglnl's performance of the Work, Convcrgint shall be entitled to an equitable adjustment In the lime ror pertormance and in the Price. inrJudiog a reasonab(e atlowance for overhead and profit.

SECTION 6, FORCE MAJEURE
Neither Customer nor Convergint shall be liable fDf any delay or fa~um in the perfom1anco of their respective obligations pursuant to this Agreement due to circumstances beyor,d their reasonable control ("Force Majeure") and Without the faull or negligence of the party experiencilg such d~ay. A Force Majeure event shall include, but not be limited to: acts of God, pandemic or epidemic, diseases, quarantines. unavoidable casua!Ues, concealed conditions, acts or any civil or military authority; riot, insurrections, and civil disturbances:
war. invasion. acl of foreign enemies. hostilities (regardless of whether or not war is dedared). rcbeUion, revolution. terrorist activities; strikes. lockouts or other labor disputes:
embargoes; shortage or unavailability or labor. supplies, materials, equipment or systems:
accident fire, storm. water, flooding, negligence of others, vandalism. power fa~ure. installation of incompatible equipment, improper operatlng procedures, source rurrent fluctuations or lighting, transportation contingencies: laws. statutes. regulations. and other legal requirements, orders or judgements; acts or ardor of any government or agency or offlcial thereof, other catastrophes Of any other similar occurrences, 1r perfonnance by eiUler party is d&yed due to Force Majcurc, the time for performance shall be extended ror a period of lime reasonably necessary to overcome the effect or lhe delay and Convergint shall be entitled to an e<tuitable adjustment of the Price.

SECTION 7. INSURANCE
In lieu o( any Customer insurance requirements; for Services performed in the United Stales, Convergint shall maintain the following insurance coverages during the term of this Agreement and upon request. shall provide certificates of insurance to the Customer.

Worker's Compensation Statutory Limits
Employer's Llabiity S1,000,000 per occurrence/aggregate Commercial General Liability S1,000.000 perotx:Urrence
Automobile Liability
Excessi'Umbrella Liability
S2.000.000 general aggregate
S1 ,000,000 per occurrence/aggregate
S3,000,000 peroccurrence/aggregale
Commercial General Liability poljcy shall name Ute Customer as ·additional insured" on a primary/noncontributory basis with respect 10 liability arising out of the Services, as applicable, but only lo the e~lent or liabilities faUing within ttle indemnity obJigatlons of Converginl pursuant to the terms of this Agreement. Convergint shaD not provide loss runs or copies of its insurance pol ides.

Converglnt shall provide lo the Customer no less than thirty (30) days' notice poor to the termination or cancellation of any such insurance policy. For services perfom1ed in Canada, Convergint shall maintain similar insurance coverage dependent upon the local requirements in Canada and upon the Insurance available under Converglnt's insurarlCe program. All required insurance coverage shall be reasonable in the circumstances and compliant with local regulations.

SECTION B. INDEMNIFICATION
To the fullest extent allowed by law, Convergint shall indemnify and hold Customer harmless from and against daims, damages. losses, and expenses (excluding loss of use) attributable to bodily injury, sickness. disease or death, or to destruction of tangib!c property, but only to the ex!ent caused by lhe negligent acts or omissions of Convergint or Convergint's employees or subcontractors while on Customer's site.

If Convergint is providing producls or services for intrusion detection, detection or specific threals to people or property (including gunshot. or drone detection). mass notification, ballistics or explosives protection, or processing of biometric, health, financi::il, or government ldenlirier data (collecllvely, ·special Offerings"), then to the fullest extent allowed by law (i) Convergint's indemnification obligations under the Agreement do nol apply whatsoever and Converglnt Related Parties have no liability to Customer for any losses or damages caused by any Special Offerings; and (ii) Customer shall indemnify, defend. and hold harmless Convergint Related Parfa:,s, from and against nil claims, demands, actions, liabilities, damages, and cosls {including reasonable attorneys· fees) relating to Special Offerings provided by Converginl . oxcept lo tho extent of Converginfs gross negligence ins1alling such Speclal Offerings. Any wavier or damages or limitation or liability contained in the Agreement and as modified herein shall not apply to Customer's indemnification, hold harmless and defense obligalions herein.

Applicable to Weapons Detection Only: U Converginl provides Weapons Detection Syslems or Services, then such Systems and Services aro further govemod by the Weapons Detection Addendun, effecllve on 11,e Effective Dale of ll1is Proposal and available al https://•M•M1.convergint.com/tenns, which is incorporated by reference as if set forth herein in full. "Weapons Detection Systems or Services" means any ·•systems" and/or ·services~ as each are defined In the Weapons Delectlon Addendum.

March 17, 2026, Item #5
convergfnt
SECTION 9. LIMITATION OF LIABILITY
EXCEPT AS PROVIDED HEREIN, TO THE FULLEST EXTENT ALLOWED BY LAW: (A) IN NO EVENT SHALL EITHER CONVERGINT RELATED PARTIES, OR CUSiOMER BE LIABLE UNDER OR IN CONNECTION WITH THIS PROPOSAL FOR SPECIAL. INDIRECT,

INCIDENTAL, PUNITIVE, LIQUIDATED OR CONSEQUENTIAL DAMAGES, INCLUDING COMMERCIAL LOSS, LOSS OF USE OR LOST PROFITS. EVEN IF THAT PARTY HAS

BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND (B) THE AGGREGATE

LIABILITY OF CONVERGINT RELATED PARTIES ARISING OUT OF OR RELATED TO

THIS AGREEMENT SHALL NOT EXCEED THE AMOUNTS PAID BY CUSTOMER TO CONVERGINT UNDER THIS AGREEMENT. THE EXISTENCE OF MORE THAN ONE CLAIM WILL NOT ENLARGE THIS LIMfT. THE LIMITATION SET FORTH IN THIS SECTION SHALL

APPLY WHETHER THE CLAIM IS BASED ON CONTRACT, WARRANTY, TORT (INCLUDING NEGLIGENCE) OR OTHER LEGAL THEORY.

SECTION 10. COMPLIANCE WITH LAW, SAFETY, & SITE CONDITIONS Converglnl agrees lo comply with all laws, rules. and regulaUons applicable to Its provision of lho Wo<k. Cuslomer 1vill comply with all applicable laws and agreements applicable to its uso and operation of the W0<k. Convergint shall comply with aU safety related laws and regulations and with lhe safety program of the Customer, provided such program is supplied lo Convergint poor to beginning Worl<.

If during lhe course of ils Work, Convergint encounters conditions at the site that are subsurface, differ materially from what is represented in the contract documents, or 0U1erwise concealed physical conditions, Convergint shall be entitled to an extension of time and additional costs for tho performance of its work.

If Convergint discovers or suspects the presence of hazardous materials or unsafe wor1<1ng conditions at Customer's site M'lcrc tho Work is to be performed, Convergint is entitled to stop Iha Work at that site if sud1 hazardous materials, or uis.afe working conditions were not provided by or caused by Convergint. Ccnvergint in its sole discreUon shall determine when it is "safe" to return to perform tho Work at Customer"s site. Convergint shall havo no responsibility for the discovery. presence. handling, removing or disposal of or exposure of persons lo hazardous materials in any form al tho Customers site. To tho fu!lest extent allowed by law, Customer shall indemnify and hold ham1less Convergint from and against claims, damages, losses and expenses, including but not limited to. reasonable attomey"s fees, arising out of or resulting from undisdosed hazardous materials or unsafe working condllions at Customer·s site.

SECTION 11. PERSONAL DATA & SECURITY
Converginl's obligations and !!abilities regarding Procossing of Personal Data and Information security shall be limited solely to Processing performed by Converglnt's personnel. Processing by OEMs or Third Party Products are governed by any applicable OEM end user licensing agreements or terms and conditions. Customer represents and warrants that it will comply with all applicable Data Protection Laws. Although certain products delivered by Convergint may be capable of processing Biometric Information.

Personal Health lnrormation, financial inrormation, or government identifiers rsensitive Information~), Customer acknowledges that Convcrgint is not Processing Sensitive Information (or lo the extent it is Processing Sensitive lnfom1ation, it is doing so strictly in accordance with Customer's instructions) and Customer is solely responsible for compliance of all such Processing with Data Protection Laws. To 1he fullest extent allowed by law, Customer shall indemnify, defend and hold harmless Converglnt from and against all claims, demands, actions, liabilities, damages, and costs (indudlng reasonable attorneys· rees) asserted by a third party arising out or or relaling to faillire to comply with applicable Data Protection Laws Including but not limited to those related to Sensitive Information. Converginl's obligations and llablll!les regarding lnfom1alion securily and Processing of customer information or data, including Personal Data. are limited lo Processing performed by Convergint (ii any). OEM and Third Party Product information security and Processing is governed by applicable OEM end user licensing agreements or terms. "Personal Data·, "Process(ing)", "Biometric Information·, and "Personal Health Information~ shall be interpreled in accordance wilh, and shall Include analogous terminology as used in. applicable laws and regulations relating to dala privacy, inrormation security, data protection, data breaches, cross-border data flows, and/or tho rights and obligations of persons or entities regarding personal information ("Data Protection Laws").

To the extent Convergint accesses Customer's information systems, Convcrgint will not be responsible or liable for losses or 11am1s caused by following Customer's instructions, caused by Third Party Products. caused by third party or Customer-specified remote access sonware, or that are olherv~ise not due to the faull of Converginl. Customer-authorized changes to Customer infonnation systems are at Customer's own risk and Customer acknowledges it ls responsible for tho overall security of ifs information systems.

SECTION 12. INTELLECTUAL PROPERTY
Convergint shall retain title and ownership of all intellectual property rights relating 10 the drawings, technical documentation, or other technical lnfonnalion roocumentalion") delivered under this Agreement. The OE Ms shall retain title and ownership of all intellectual property rights relating to lhe Third Parly Producls and will grant any license and right to use in connection with the Third Party Product through the OEM's end user license agreement or other terms and conditions. Customer shall not use any Documentation supplied by Converginl for any purposes olher than lhose directly related to this Agreement or for the use and/or maintenance of the Third Party Product.

SECTION 13, PRICE ADJUSTMENT
Convorgint mc1y automatic.'.llly adjlJSI the price. with five (5) days prior written notice, if based 011: (a) changes by its vendors to u,e cost of materials or Third Party Products to be delivered and/or labor costs related to personnel responsible for performing the Work, (b) macroeconomic conditions, such as taxes. tariffs or duties, natural disasters, labor shortages/strikes, etc.. (c) market conditions such as price volatility or availability limitations, or (d) other events not wilhin Convergint's control that impac1 the cost of performing the Work. The adjuslmenl shall be consislent wilh applicable market Indexes, where available, third.party sources or other evidence. Convergint reserves 1110 right to add periodic surcharges. including without llrnilaUori, adjustments for lhe !her, currer1I price of fuel. such surcharges to be specified and invoiced by Convcrgint.

SECTION 14, TERMINATION
II a party materially breaches this Agreement, the other µarty shall provide l'Titlen notice of the breach and a reasonable lime to curo the breach. but in no event less th.:m 30 days. If the breaching party fails to cure u,e breacl1 within the specified lime period, the non-b<eaching party may terminate this Agreement upon 15 days written notice to the other party. If Convergint notifies Customer of a material breach pursllanl lo lhis paragraph. Converginl may temporarily suspend its work without liability until Customer cures the bread1.

SECTION 15. GOVERNING LAW AND DISPUTES
The parties agree that this Agreement shall be governed by the laws of the state/province \vhcre 1ho Work is located, and venue for disputes shall be located in that state/province.

In lhe event or any dispute between Convergint and Customer, C◊11ve<g,1t and Custome< shall first auempl to resolve the dispute in the field, but if that is not successful, then in a mcc1ing between authorized officers of each company. If settlement attempts are not successful, unless the dispute requires i11unclive relief. then the dispule shall be decided exdusively by arbitration.

Such arbitration shall be conducted in accordance with tho Construction Industry Arbitration Rules of the American Arbitration Association (If the Services are performed in U1e United Stales) or Arbilration Rules of the ADR lnslitute of Canada. Inc. (ij the SCIViccs are performed in Canada) o..-rently in effect by a single arbitrator and shall be a fioaf binding resolution of the Issues presented be~veen the parties. The prevailing party shall be entilled to recover its reasonable attorneys' fees and costs. Any award by tho arbitrator may be entered as a judgment in any court having jurisdiction.

SECTION 16. MISCELLANEOUS
The par1ies have required thal this Agreemenl be written in English and have also agreed that aU notices or other documents required by or contemplated in this Agreement be written in English. Los parties ont rcquis quo cetto convention soit redigfle en ang!ais el ant 0galomonl convenu que tout avis ou autre documenl exige aux term es des presentes ou decoulantde l'une quelconque de sos dispositions sera prepare en anglais.

Any cl1anges 10 lhis Agreement shall be in writing signed by bolh Customer and Convergint. ln the event any provision of thisAgret:!ment is held to be invalid or unentorceabte, the remaining provisions of this Agreement shall remain in full force and effect.

Customer waives all claims against Convergint arising from or related to suspension or work pursuant to this Agreement.

Cuslomer and Convergint are independent contractors, and nothing in this Agreement creates any agency, joint venture, partnership, or other form of joint enterprise. employment. or fiduciary relationship between them. Nolhing contained in this Agreement shall be deemed to create a relationship of emp!oyee or employer between the parties. and neither party shall be entitled lo any benefits that the olhor party provides for ils own employees, including w0<kers compensalion and unemployment insurance. Each party shall have exciusive control over its own employees, agents, and subcontractors, its labor and employee relations. and its policies relaUng to wages, hours, working conditions, or other cooditions.

Neither party to this Agreement shall assign this Agreement without the prior written consent of the other party horelo. No~vithstanding the foregoing, Convergint may assign this Agreement without notice or consent (i) to any of its parents, subsidiaries or affiliated companies or any entity majority o·~vned by Convergin1; or (ii) in connection with a merger, acquisition, reorganizatioo, sale of all or the equity interests of Co,wergint. or a sale or all or stibstantia!ly all of the assets of Convergint to which this Agreement relates.

Notices shall be in writing and addressed to the other party. in accordance with the names and addresses of the parties as shown above. All notices shall be effective upon receipt by the party to whom the notice was sent.

In no event will Convergint be obligated to comply with any project labor agreements or other collective bargaining agreements.

A waiver of tt1e terms hereunder by one party la !he other party s~1all not be effective unless in wtitjng and signed by a person ,vith authority to commit the Customer and Converginl No waiver by Customer or Convorgint shall operate as a continuous waiver, unless tho wrillen waiver spe<:ifically states that it Is a continuous waiver of lhe terms stated in that waiver.

The Sections regarding invoicing, warranty, indemnity, limitation of liability, confidentiality and disputes shall survive lhe termination of lhis Agreement.

Converginl provides additional product safet~• and service infonnation at https:l/www.convergint.com/termsl (see "IMPORTANT PRODUCT SAFETY ANO SERVICE INFORMATION"), which ,t encourages Customer lo review prior to use.

V4.1 September 2D24 Page 2 of 2 Convorgint TochnoJogios 25 of 25