June 16, 2026, Item #14
AG EN DA REPORT Ci t y of Poway
DATE:
TO:
FROM:
CONTACT:
June 16, 2026
Honorable Mayor and Members of the City Council
Julie Procopio, Director of Development Services (a
Douglas Nguyen, Associate Engineer
(858) 668-4605 or [email protected]
CITY COUNCIL
SUBJECT: Acceptance of the FY 2025-26 Street Maintenance Project with Pavement Coatings Co., as Complete
Summary:
On June 17, 2025, the City Council awarded the contract for the FY 2025-26 Street Maintenance project; Bid No. 25-012, to Pavement Coatings Co. in the amount of $1,125,354.48. This action will accept the project as complete.
Recommended Action:
It is recommended the City Council:
1) Accept the FY 2025-26 Street Maintenance project as complete; 2) Authorize the City Clerk to file and record the Notice of Completion; 3) Authorize the release of the retention in the amount of $65,057.25, if unencumbered, 45 days after City Council acceptance;
4) Release the Ohio Casualty Insurance Company Bond for Material and Labor in the amount of $1,125,354.48 after the release of retention; and
5) Retain the Ohio Casualty Insurance Company Bond for Faithful Performance for a period of one year.
Discussion:
This project is a part of the City's annual street maintenance program which repairs, rehabilitates and reconstructs the arterial and residential streets throughout the City. The City is divided into eight maintenance zones. Annually, the City completes maintenance within a zone as part of an eight year rotational street maintenance program. This program maintains the condition of the City's public street system at a high level and extends the useful life of the public streets. The scope of the FY 2025- 26 project included street maintenance treatments on public streets within Street Maintenance Zone 8, consisting of placement of Type II emulsion aggregate slurry on streets along with raising water, sewer, and monument lids flush to grade. Street Maintenance Zone 8 encompasses residential and arterial streets including Poway Road, Pomerado Road, Scripps Poway Parkway and Ted Williams Parkway. The work also included street maintenance treatments at the Veterans of Foreign War (VFW) 1 of2
June 16, 2026, Item #14
facility parking lot as well as to a portion of Cypress Canyon Park Drive located within Zone 8.
This action accepts the FY 2025-26 Street Maintenance project as complete. The project included two change orders, totaling $175,790.45. The first change order added the cape seal treatment of Carriage Road and the slurry seal of the VFW facility parking lot. The second change order accounted for the net difference between the estimated and actual material quantities used in project delivery. The final contract amount is $1,301,144.93.
Environmental Review:
The action of acceptance of public improvements that have been completed, which was the subject of a prior environmental determination, is not considered a Project as defined under Section 15378 of the California Environmental Quality Act (CEQA) State Guidelines; therefore, pursuant to the CEQA State Guidelines Section 15378(b)(5) no environmental review is required.
Fiscal Impact:
Sufficient funds are available in the project account (ST032) for the release of retention. The City proactively planned for this project as part of the annual budget process. Funding for this project was provided by the City's allocation of State Gas Tax revenues.
Public Notification:
None.
Attachments:
None.
Reviewed/A d By:
r -.c,
~
Tracy Ste
Assistant City Manager
2 of 2
Reviewed By:
Alan Fenstermacher
City Attorney
Approved By:
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City Manager