June 16, 2026, Item #19
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Summary:
AGENDA REPORT CityofPoway
June 16, 2026
Honorable Mayor and Members of the City Council
Julie Procopio, Director of Development Servicq
Jeff Beers, Capital Projects Manage}12;
(858) 668-4624 or jbeers@poway.~
CITY COUNCIL
Acceptance of the Poway Center for the Performing Arts Heating Ventilation and Air Conditioning Controls Replacement Project, RFP No. 21-013 with Sunbelt Controls, Inc., as Complete
On April 15, 2025, the City Council awarded the Poway Center for the Performing Arts (PCPA) Heating Ventilation and Air Conditioning Controls Replacement Project, RFP No. 21-013 contract to Sunbelt Controls, Inc., in the amount of $261,570.00. This action will accept the project as complete.
Recommended Action:
It is recommended the City Council:
1) Accept the PCPA Heating Ventilation and Air Conditioning Controls Replacement Project, as complete; and
2) Authorize the City Clerk to file and record the Notice of Completion.
Discussion:
The PCPA HVAC system regulates the indoor temperature by controlling the rooftop air handlers, chiller, boiler, variable air volume valves and terminal reheat coils. This project replaced the motor actuators, as well as the volume control dampers. The computer and wiring were replaced and the software was upgraded.
This action accepts the Poway Center for the Performing Arts Heating Ventilation and Air Conditioning Controls Replacement Project, RFP No. 21-013 with Sunbelt Controls, Inc., as complete. Sunbelt Controls, Inc., has completed all work in accordance with the contract plans and specifications. The single change order, in the amount of $6,239.40, consisted of disconnecting obsolete cooling devices and reconfiguring the office air conditioning system. The final contract amount is $267,809.40. 1 of2
June 16, 2026, Item #19
Environmental Review:
The action of acceptance of public improvements, which was the subject of a prior environmental determination, is not considered a Project as defined under Section 15378 of the California Environmental Quality Act (CEQA) State Guidelines; therefore, pursuant to the CEQA State Guidelines Section 15378(b)(5) no environmental review is required.
Fiscal Impact:
None.
Public Notification:
None. The City proactively planned for this project as part of the annual budget process.
Attachments:
None.
Assistant City Manager
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Reviewed By:
Alan Fenstermacher
City Attorney
Ap~
Chris Hazeltine
City Manager