July 21, 2026, Item #3
DATE:
TO:
FROM:
CONTACT:
SUBJECT:
Summary:
AGENDA REPORT CityofPoway
July 21, 2026
Honorable Mayor and Members of the City Co~il
Eric Heidemann, Director of Public Works Ji,
CITY COUNCIL
Troy DePriest, Assistant Director of Public Works for Utilities -(\)~ (858) 668-4750 or [email protected]
Award of Agreement to Bay City Equipment Industries Inc. dba Bay City Electric Works for Portable and Stationary Generators and Transfer Switchgear Maintenance Services An informal request for quotes for Portable and Stationary Generators and Transfer Switchgear Maintenance Services was requested on May 21, 2026, by the City of Poway (City). Quotes were solicited directly from a pre-approved list of contractors under California Uniform Public Construction Cost Accounting Act (CUPCCM) for public works projects under $220,000. City staff (staff) contacted CUPCCM registered companies to provide quotes for portable and stationary generator and switchgear maintenance services. One (1) proposal was received and reviewed by staff. Staff determined Bay City Equipment Industries Inc. dba Bay City Electric Works (Bay City) to be qualified to provide this service to the City.
Recommended Action:
It is recommended the City Council award the agreement for Portable and Stationary Generators and Transfer Switchgear Maintenance Services to Bay City Equipment Industries Inc. dba Bay City Electric Works and authorize the City Manager to execute the necessary documents.
Discussion:
The City maintains twenty-eight portable and stationary generators and transfer switches. The majority of the generators are used to provide emergency power to City water pumping stations, sewage lift stations, and other facilities in the event of a power outage or catastrophic event. The remaining stationary generators provide emergency backup power to City facilities, such as the Lester Berglund Water Treatment Plant, City Hall, City fire stations, and the Poway Sheriffs substation.
To ensure the equipment remains operational and available during emergencies, the City contracts for portable and stationary generators and transfer switchgear maintenance services. The scope of work includes quarterly and annual inspections, servicing, preventative maintenance, testing, and as- 1 of 39
July 21, 2026, Item #3
needed repairs.
On May 21, 2026, the City requested quotes for portable and stationary generators and transfer switchgear maintenance services. On June 10, 2026, the City received one (1) quote from Bay City.
Staff reviewed the quote and determined that Bay City meets the City's qualifications and requirements for providing these services. The table below summarizes the quote received.
Contractor Annual PM Annual Quarterly Annual Total Cost (2- Service Service Cost Year Term)
Bay City Electric $22,758.95 $25,828.79 $12,172 $60,759.74 $121,519.48 Works
The City has maintained an Agreement with Bay City for the past 16 years and is satisfied with the quality of their services. The Agreement term will be from August 1, 2026, through July 31, 2028, with the option to extend the Agreement for up to three (3) additional one-year terms.
Under the California Uniform Public Construction Cost Accounting Act (CUPCCM), alternative bidding procedures are available for public project work performed by contract. For projects valued at $220,000 or less, Informal or formal bidding procedures may be used pursuant to Sections 22032(b) and (c) of the California Public Contract Code. The City participates in CUPCCM and utilizes its informal bidding procedures for qualifying public works projects. Consistent with these procedures, staff requested quotes from pre-approved contractors and received one (1) responsive quote from Bay City. After reviewing the submitted quote, staff determined Bay City meets the City's requirements and recommends awarding the agreement for Portable and Stationary Generators and Transfer Switchgear Maintenance Services to Bay City.
A copy of the quote is on file with the Public Works Department.
Environmental Review:
This action is not subject to review under the California Environmental Quality Act (CEQA).
Fiscal Impact:
Sufficient funds are available in the following divisions Fiscal Year 2026-27 Adopted Budget: Water Supply, Treatment and Storage (402060-43080); Sewer Pumping/Disposal (403070-43080); and Vehicle and Equipment Maintenance (413010-41200).
Public Notification:
None.
Attachments:
A. Agreement
2 of39
July 21, 2026, Item #3
Reviewed/Approved By:
~=
Assistant City Manager
3 of39
Reviewed By:
Alan Fenstermacher
City Attorney
A~;l
cMsHazee
City Manager
July 21, 2026, Item #3
City of Poway
STANDARD AGREEMENT FOR SERVICES
This Agreement, entered into this 1st day of August, 2026, by and between the CITY OF POWAY (hereinafter referred to as "City") and BAY CITY EQUIPMENT INDUSTRIES INC. OBA BAY CITY ELECTRIC WORKS ("the Contractor").
RECITALS
WHEREAS, City desires to obtain the services for providing Portable and Stationary Generators and Transfer Switchgear Maintenance Services; WHEREAS, Contractor has represented that Contractor possesses the necessary qualifications to provide such services; and
WHEREAS, City has authorized the preparation of an agreement to retain the services of Contractor as hereinafter set forth.
NOW, THEREFORE, IT IS MUTUALLY AGREED THAT CITY DOES HEREBY RETAIN CONTRACTOR ON THE FOLLOWING TERMS AND CONDITIONS:
1. Scope of Services.
Contractor shall provide services as described in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
2. Compensation and Reimbursement.
City shall compensate and reimburse Contractor as provided in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
3. Term of Agreement.
The term of this Agreement shall be as described in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
4. Termination.
This Agreement may be terminated with or without cause by City.
Termination without cause shall be effective only upon 60-day written notice to Contractor. During said 60-day period Contractor shall perform all consulting services in accordance with this Agreement. This Agreement may be terminated by City for cause in the event of a material breach of this Agreement, misrepresentation by Contractor in connection with the formation of this Agreement or the performance of services, or the 4of39 ATTACHMENT A
July 21, 2026, Item #3
failure to perform services as directed by City. Termination for cause shall be effected by delivery of written notice of termination to Contractor. Such termination shall be effective upon delivery of said notice.
5. Confidential Relationship.
City may from time to time communicate to Contractor certain information to enable Contractor to effectively perform the services. Contractor shall treat all such information as confidential, whether or not so identified, and shall not disclose any part thereof without the prior written consent of the City. Contractor shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services. The foregoing obligation of this Paragraph 5, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of Contractor, hereafter disclosed in publicly available sources of information; (iii) is now in the possession of Contractor without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to Contractor by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party.
Contractor shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this agreement without the prior written consent of the City. In its performance hereunder, Contractor shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation.
6. Office Space and Clerical Support.
Contractor shall provide its own office space and clerical support at its sole cost and expense.
7. Covenant Against Contingent Fees.
Contractor declares that it has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit o.r secure this Agreement, that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of the Agreement.
For breach of violation of this warranty, City shall have the right to annul this Agreement without liability, or, at its sole discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.
8. Ownership of Documents.
All memoranda, reports, plans, specifications, maps, and other documents prepared or obtained under the terms of this Agreement shall be the property of City and shall be delivered to City by Contractor upon demand.
s of 39
July 21, 2026, Item #3
9. Conflict of Interest and Political Reform Act Obligations.
During the term of this Agreement Contractor shall not act as Contractor or perform services of any kind for any person or entity whose interest's conflict in any way with those of the City of Poway. Contractor shall at all times comply with the terms of the Political Reform Act and the local conflict of interest code. Contractor shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Contractor has a financial interest as defined in Government Code Section 87103. Contractor represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the City.
"Contractor'' means an individual who, pursuant to a contract with a state or local agency:
6 of 39
(A) Makes a governmental decision whether to:
1. Approve a rate, rule or regulation;
2. Adopt or enforce a law;
3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar
authorization or entitlement;
4. Authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires City approval;
5. Grant City approval to a contract that requires City approval and to which the City is a party, or to the specifications for such a contract;
6. Grant City approval to a plan, design, report, study, or similar item; and
7. Adopt, or grant City approval of, policies, standards, or guidelines for the City, or for any subdivision thereof; or (B) Serves in a staff capacity with the City and in that capacity participates in making a governmental decision as defined in the Political Reform Act and/or implementing regulations promulgated by the Fair Political Practices Commission or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City's Conflict of Interest Code.
July 21, 2026, Item #3
DISCLOSURE DETERMINATION:
~ 1. Contractor will not be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above.
No disclosure required.
D 2. Contractor will be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above. As a result, Contractor shall be required to file a Statement of Economic Interest with the City Clerk of the City of Poway in a timely manner as required by law.
Department Director
10. No Assignments.
Neither any part nor all of this Agreement may be assigned or subcontracted, except as otherwise specifically provided herein, or to which City, in its sole discretion, consents to in advance thereof in writing. Any assignment or subcontracting in violation of th is provision shall be void.
11. Maintenance of Records.
Contractor shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the agreement period and for three (3) years from the date of final payment under this Agreement, for inspection by City and copies thereof shall be furnished, if requested.
12. Independent Contractor.
At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee of the City of Poway. City shall have the right to control Contractor only insofar as the results of Contractor's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Contractor accomplishes such services.
13. Licenses, Permits, Etc.
Contractor represents and declares to City that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for Contractor to practice its profession.
7 of39
July 21, 2026, Item #3
14. Contractor's Insurance.
Contractor shall provide insurance as set forth in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
15. Indemnification.
(a) For Claims (as defined herein) other than those alleged to arise from Contractor's negligent performance of professional services, City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively,
11 lndemnitees") shall have no liability to Contractor or any other person for, and Contractor shall indemnify, protect and hold harmless lndemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses, including reasonable attorneys' fees and disbursements (collectively "Claims"), which lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of Contractor's negligent performance under this Agreement, or. by the negligent or willful acts or omissions of Contractor, its agents, officers, directors, sub-Contractors or employees.
(b) For Claims alleged to arise from Contractor's negligent performance of professional services, lndemnitees shall have no liability to Contractor or any other person for, and Contractor shall indemnify and hold harmless lndemnitees from and against, any and all Claims that lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise to the extent occurring as a result of Contractor's negligent performance of any professional services under this Agreement, or by the negligent or willful acts or omissions of Contractor, its agents, officers, directors, sub-Contractors or employees, committed in performing any of professional services under this Agreement. For Claims alleged to arise from Contractor's professional services, Contractor's defense obligation to lndemnitees shall include only the reimbursement of reasonable defense costs and attorneys' fees to the extent caused by Contractor's negligence.
(c) The foregoing obligations of Contractor shall not apply to the extent that the Claims arise from the sole negligence or willful misconduct of City or its elected and appointed boards, officials, officers, agents, employees and volunteers. (d) In any and all Claims against City by any employees of the Contractor, anyone directly or indirectly employed by it or anyone for whose acts it may be liable, the indemnification obligation under this Section 15 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor under worker's compensation acts, disability benefit acts or other employee benefit acts.
8 of39
July 21, 2026, Item #3
(e) Contractor shall, upon receipt of written notice of any Claim, promptly take all action necessary to make a claim under any applicable insurance policy or policies Contractor is carrying and maintaining; however, if Contractor fails to take such action as is necessary to make a claim under any such insurance policy, Contractor shall reimburse City for any and all costs, charges, expenses, damages and liabilities incurred by City in making any claim on behalf of Contractor under any insurance policy or policies required pursuant to this Agreement.
(f) The obligations described in Section 15(a) through (e) above shall not be construed to negate, abridge or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person indemnified pursuant to this Section
15. (g) The rights and obligations of the parties described in this Section 15 shall survive the termination of this Agreement.
16. Assumption of Risk.
Except for injuries to persons caused by the willful misconduct of any lndemnitee and not covered by insurance maintained, or required by this Agreement to be maintained, by Contractor: (a) Contractor hereby assumes the risk of any and all injury and damage to the personnel (including death) and property of Contractor that occurs in the course of, or in connection with, the performance of Contractor's obligations under this Agreement, including but not limited to Contractor's Scope of Services; and (b) it is hereby agreed that the lndemnitees are not to be liable for injury or damage which may be sustained by the person, goods or property of Contractor or its employees in connection with Contractor's performance its obligations under this Agreement, including but not limited to Contractor's Scope of Services.
17. Contractor Not an Agent.
Except as City may specify in writing, Contractor shall have no authority, expressed or implied, to act on behalf of City in any capacity whatsoever as an agent.
Contractor. shall have no authority, expressed or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
18. Personnel.
Contractor shall assign qualified and certified personnel to perform requested services. The City shall have the right to review and disapprove personnel for assignment to Poway projects.
City shall have the unrestricted right to order the removal of any person(s) assigned by Contractor by giving oral or written notice to Contractor to such effect.
Contractor's personnel shall at all times comply with City's drug and alcohol policies then in effect.
9 of39
July 21, 2026, Item #3
19. Notices.
Notices shall be given as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
20. Governing Law, Forum Selection and Attorneys' Fees.
This Agreement shall be governed by, and construed in accordance with, the laws of the State of California. Each party to this Agreement consents to personal jurisdiction in San Diego County, California, and hereby authorizes and accepts service of process sufficient for personal jurisdiction by first class mail, registered or certified, postage prepaid, to its address for giving notice as set forth in Exhibit "A" hereto. Any action to enforce or interpret the terms or conditions of this Agreement shall be brought in the Superior Court in San Diego County, Central Division, unless the parties mutually agree to submit their dispute to arbitration. Contractor hereby waives any right to remove any such action from San Diego County as is otherwise permitted by California Code of Civil Procedure section 394. The prevailing party in any such action or proceeding shall be entitled to recover all of its reasonable litigation expenses, including its expert fees, attorneys' fees, courts costs, arbitration costs, and any other fees. Notwithstanding the foregoing, in the event that the subject of such an action is compensation claimed by Contractor in the event of termination, Contractor's damages shall be limited to compensation for the 60-day period for which Contractor would have been entitled to receive compensation if terminated without cause, and neither party shall be entitled to recover their litigation expenses.
21. Gender.
Whether referred to in the masculine, feminine, or as "it," "Contractor" shall mean the individual or corporate Contractor and any and all employees of Contractor providing services hereunder.
22. Counterparts.
This Agreement (and any amendments) may be executed in multiple . counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument. Documents delivered by telephonic facsimile transmission shall be valid and binding.
23. Entire Agreement.
This Agreement shall constitute the entire understanding between Contractor and City relating to the terms and conditions of the services to be performed by Contractor. No agreements, representations or promises made by either party, whether oral or in writing, shall be of any force or effect unless it is in writing and executed by the party to be bound thereby.
10 of 39
July 21, 2026, Item #3
24. Certification and Indemnification Regarding Public Employees' Retirement Law/Pension Reform Act of 2013.
Contractor hereby certifies that all persons providing services to City by Contractor are not current members of the California Public Employees' Retirement System (CalPERS) and shall not become members of CalPERS while providing services to City.
Contractor further provides that in the event Contractor assigns a retired annuitant receiving a pension benefit from CalPERS to perform services for City, the retired annuitant is in full compliance with Government Code section 7522.56. A copy of Government Code section 7522.56 is attached hereto as Exhibit "B." Further, Contractor hereby fully and unconditionally indemnifies City from all penalties, fees, employer and employee contributions, or any other assessments imposed by CalPERS in the event CalPERS determines the person assigned by Contractor to provide services to City has been misclassified.
25. Severability.
If any provision of this Agreement is determined by any court of competent jurisdiction or arbitrator to be invalid, illegal, or unenforceable to any extent, that provision shall, if possible, be construed as though more narrowly drawn, if a narrower construction would avoid such invalidity, illegality, or unenforceability or, if that is not possible, such provision shall, to the extent of such invalidity, illegality, or unenforceability, be severed, and the remaining provisions of this Agreement shall remain in effect. (Remainder of page intentionally left blank)
11 of 39
July 21, 2026, Item #3
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement on the date first above written.
CITY OF POWAY
By:------------Chris Hazeltine, City Manager
ATTEST:
Carrie Gallagher, City Clerk
APPROVED AS TO FORM:
By: _________ _
Alan Fenstermacher, City Attorney
12 of 39
BAY CITY EQUIPMENT INDUSTRIES INC.
OBA BAY CITY ELECTRIC WORKS
By:-------------
Austin Lee, President
July 21, 2026, Item #3
A.
"SPECIAL PROVISIONS"
EXHIBIT "A"
Scope of Services.
Contractor agrees to provide portable and stationary generators and transfer switchgear maintenance services as required by City, further described in the Agreement, which is included in this document as Attachment 1, and incorporated by reference, as if its contents were fully set forth herein. Contractor shall provide the necessary qualified personnel to perform the services.
8. Compensation and Reimbursement.
City shall pay Contractor a fee in accordance with the Fee Proposals submitted in writing on June 10, 2026, which is included in this document as Attachment
2. Contractor's fee shall include, and Contractor shall be responsible for the payment of all federal, state, and local taxes of any kind which are attributable to the compensation received.
In addition to said consulting fee, Contractor shall be reimbursed for all reasonable expenses, including lodging, telephone, and travel (air, auto, rail) necessarily incurred in performance of the services. Contractor shall bill City for such expenses as incurred, referencing this Agreement. All expenses shall be itemized and supported by receipts for amounts in excess of Twenty-Five Dollars ($25.00). Statements for reimbursement of expenses shall be paid within ten (10) days of approval by City. All air travel shall be billed at coach or special fare rates. Reimbursement for lodging is limited to travel from outside of San Diego County. Contractor shall receive prior authorization for air travel and lodging expenses. All other expenses shall be reimbursed in accordance with City's cash disbursement policies in effect at the time incurred.
C. Term of Agreement.
This Agreement shall be effective from the period commencing August 1, 2026, and ending July 31, 2028, un!ess sooner terminated by City as provided in the section of this Agreement entitled "Termination." This Agreement may be extended for up to three (3) additional one-year period upon approval in writing of the City Manager and Contractor. Award of the Contract and any Contract extensions are subject to City Council appropriation of funds. Each renewal period (fiscal) after the first two years of the agreement, the Contractor's costs shall be adjusted based on the annual change in the previous calendar year's Consumer Price Index for the San Diego-Carlsbad area (All Urban Consumers CPI-U) or 5%, whichever is less. The first adjustment would occur no earlier than August 1, 2028. Upon expiration or termination of this Agreement, Contractor shall return to City any and all equipment, documents or materials and all copies made thereof which Contractor received from City or produced for City for the purposes of this Agreement.
13 of 39
July 21, 2026, Item #3
D. Contractor's Insurance.
1 . Coverages:
Contractor shall obtain and maintain during the life of this Agreement all of the following insurance coverages:
(a) Comprehensive General Liability, including premises- operations, products/completed, broad form property damage, and blanket contractual liability with the following coverages: General Liability $1,000,000 Bodily Injury and Property Damage combined each occurrence and $2,000,000 aggregate. (b) Automobile Liability, including owned, hired, and non-owned vehicles: $1,000,000 combined single limit.
(c) Workers• Compensation insurance in statutory amount. All of the endorsements which are required above shall be obtained for the policy of Workers' Compensation insurance.
2. Endorsements:
Endorsements shall be obtained so that each policy contains the following three provisions:
(a) Additional Jnsured. (Not required for Professional Errors and Omissions Liability Insurance or Workers' Compensation.) "City of Poway and its elected and appointed boards, officers, agents, and employees are additional insureds with respect to this subject project and contract with City."
(b) Notice.
"Said policy shall not terminate, nor shall it be canceled, until thirty (30) days after written notice is given to City."
(c) Primary Coverage.
"The policy provides primary coverage to City and its elected and appointed boards, officers, agents, and employees. It is not secondary or in any way subordinate to any other insurance or coverage maintained by City."
3. Insurance Certificates:
Contractor shall provide City certificates of insurance showing the insurance coverages described in the paragraphs above, in a form and content approved by City, prior to beginning work under this Agreement.
14 of39
July 21, 2026, Item #3
E. Notices.
All notices, billings and payments hereunder shall be in writing and sent to the following addresses:
15 of 39
To City:
To Contractor:
City of Poway
P.O. Box 789
Poway, CA 92074
Bay City Electric Works
13625 Danielson St
Poway, CA 92064
(Remainder of page intentionally left blank)
July 21, 2026, Item #3
ATTACHMENT 1
TECHNICAL SPECIFICATIONS
1. Technical Specifications: The City of Poway currently maintains a variety of portable and stationary generators and transfer switchgear ranging from 20KW to 81 0KW. The successful quote by a qualified and certified service contractor will result in an Agreement with the City to perform maintenance service and repairs on City-owned portable and stationary generators and transfer switchgear.
A list of City-owned portable and stationary generators and transfer switchgear is attached (Table A) for the proposing contractor's reference.
The selected contractor will be responsible for the repair, maintenance, and service of portable and stationary generators and manual/automatic transfer switchgear. The selected contractor shall perform quarterly inspections/service, annual inspections/service, preventive maintenance (PM), annual load bank testing, annual fuel polishing, provide fueling services, and perform annual transfer switchgear testing and service. The City reserves the right to award the quote as a whole or in part to the selected contractor.
The Contractor shall comply with applicable OSHA and Federal regulations under CFR 29; Section 1910.12 for proper training and by providing Material Safety Data Sheets proposed for use within ten (10) days of award of Agreement.
2. Personnel: Contractor will perform all work in a timely and workmanlike manner, using only qualified technicians with a minimum of 5 years of experience with equipment in the Agreement, and will adhere to all code standards of the City, EPA and any other state and federal requirements.
3. Method of Performing Work:
a. Methods of Operation: The Contractor shall be responsible for the safety, adequacy, and efficiency of the Contractor's personnel, equipment and method~. The approval of th~ City of any plan or method of work prop~sed by Contractor shall not relieve the Contractor of any responsibility thereof, and such approval shall not be considered an assumption by the City of any kind of liability, and the Contractor shall have no claim under this contract on account of failure or inefficiency of any plan or method so approved. Such approval shall be considered and shall mean the City has no objection to the Contractor's use or adoption at the Contractor's own risk and responsibility, of the plan or method so proposed by the Contractor.
b. Scheduling of Operations: Contractor shall perform this work at such time as to minimize disturbance or interference to residents, and pedestrian or vehicle circulation. Working hours shall be 7 a.m. to 3:30 p.m., Monday through Thursday, and 7 a.m. to 2:30 p.m. alternating Fridays, excluding holidays.
There shall be no work on the alternating Friday on which City offices are closed. Deviation from these hours will not be permitted without the prior consent of the Director of Public Works, or their designee. (Maintenance and 16 of 39
July 21, 2026, Item #3
testing on Generators located within 1000ft. of any school will be scheduled outside of school hours)
c. Holiday Operations: There shall be no work on weekends or holidays on which City Hall is closed. Deviation from these hours will not be permitted without the prior consent of the Director, except for emergencies involving immediate hazard to persons or property.
d. Safety: All work performed under this Agreement shall be performed in such manner as to provide maximum safety to the public and comply with all safety standards required by Cai-OSHA The City reserves the right to issue restraint or cease and desist orders to the Contractor when unsafe or harmful acts are observed or reported relative to the performance of the work under this agreement.
4. Work Order Records: Contractor shall complete the maintenance service within 15 business days from the date of the manufacturer's recommended maintenance time frame. Oil changes will be performed once each calendar year where required for APCD compliance. Contractor shall provide City with a copy of the Contractor's maintenance work order record, including the record of oil change showing appropriate filters and materials used.
5. Hazardous Waste Disposal: The Contractor shall be responsible for the proper transport and disposal of all hazardous and non-hazardous fluids and materials resulting from maintenance performed. Contractor shall provide manifest to the City as proof of removal and proper disposal.
a. Hazardous Waste Hauler Permit: Waste shall be hauled by a licensed hazardous waste hauler and disposed of at an approved landfill. The Contractor shall furnish evidence of a current hazardous waste hauler permit. Permit(s) shall be available to City staff anytime throughout the duration of the contract. The Contractor shall be responsible for providing this document for any subcontractor. The Contractor shall be responsible for the EPA Uniform Hazardous Waste Manifest to track waste from _ generator(s) location(s) to the site of its disposition.
6. Cooperation and Coordination with other Contractors: The Contractor shall cooperate with all other contractors who may be performing work on behalf of the City and workers who may be employed by the City on any work in the vicinity of the work to be done under this Agreement. The Contractor's operation shall interfere to the least possible extent with the work of such contractors or workers.
Any difference or conflict that may arise between the Contactor and other contractors, or between the Contractor and City workers, with respect to execution of their work, shall be adjusted and determined by the City.
If the work of the Contractor is delayed because of any acts or omissions of any other contractor or contractors, the Contractor shall have no claim against the City on that account other than for an extension of time.
17 of 39
July 21, 2026, Item #3
7. Sound Control: Contractor shall comply with all local sound control and noise level rules, regulations and ordinances that apply to any work performed pursuant to this contract. Operations that generate excess noise, e.g. running any type of power equipment, would not be allowed before 8 a.m. so as not to disturb the residents of the area. Any internal combustion engine, used for any purpose on the job or related to the job, shall be equipped with a type of muffler recommended by the manufacturer of such equipment. No internal combustion engine shall be operated on the project without said muffler and spark arrestor.
8. Unfavorable or Hazardous Maintenance Conditions: Contractor shall maintain all work sites free of hazards to persons and/or property resulting from her or his operation. Any hazardous conditions noted by the Contractor that is or is not a result of her or his operation shall immediately be reported to the City of Poway Public Works Department. During inclement weather, or other unsuitable maintenance conditions, the Contractor shall confine operations to work that will not be adversely affected. No portion of the work shall be done under conditions that would adversely affect the quality or the efficiency of the work, unless by special means or precaution approved by the City, allowing the Contractor the ability to perform the work in a proper and satisfactory manner.
9. Protection of Existing Facilities and Structures: Contractor shall exercise due care in protecting from damage all existing facilities, structures and utilities both above surface and underground on the City's property. Any damage to City or private property deemed to be caused by the Contractor's neglect, shall be corrected or paid for by the Contractor at no cost to the City.
If the City requests or directs the Contractor to perform work in a given area it will be the Contractor's responsibility to contact the various utility companies to verify and locate any underground systems or utility lines. Contractor shall take responsibility for exercising caution when working in these areas. If the Contractor damages utilities, it will be responsible for making the necessary repairs at its own expense. Contractor will notify the City within two (2) hours of any damage that occurs. 1 O. Repairs: All damages or alterations to City property resulting fro~ the performance of work under these specifications during the term of contract shall be repaired or replaced immediately and in kind, to the satisfaction of the Director of Public Works and at no cost to the City. Repairs or replacements not completed to the satisfaction of the Director of Public Works shall be deducted from the contract payment to cover costs.
11. Litter Control: All debris generated by Contractor in the performance of work required in these specifications shall be removed from the site and properly disposed of by Contractor.
Should Contractor not be able to self-haul, Contractor must contact the City's exclusive franchise hauler (presently EDCO Waste and Recycling Services) for services. The Contractor shall not enter into a contract with any hauler other than the City's franchise hauler.
18 of 39
July 21, 2026, Item #3
Hazardous materials (e.g., chemicals, oils, other fuels,) used in the performance of work required in these specifications shall not be placed in any gutter or storm drain system, but must be collected and disposed of according to Federal or State laws, and/or County or City of Poway ordinances.
12. Project Inspections: The City will periodically inspect each project location for compliance with these specifications.
13. Maintenance Service General Requirements:
a. The Contractor is to provide all necessary labor, materials, equipment, and supervision to perform the work.
b. Contractor's technicians performing maintenance or repairs will be required to check in with the Fleet Maintenance Supervisor or the Utility Systems Supervisor or their designee prior to and upon completion of service.
Payment for service will require a signed field worksheet. c. The Contractor is to provide for continuous protection of the City of Poway's equipment, property and personnel from the work performed. The Contractor shall be responsible for protection of the work until finished work has been accepted.
d. All work shall be subject to the approval of the Director of Public Works or Director's representative, and any work in need of correction because of improper preparation or workmanship shall be corrected by the Contractor to the satisfaction of and at no cost to the City of Poway. e. The areas are to be left clean and in as good a condition at the end of the job. The Contractor shall remedy all damage caused by this work to the satisfaction of and no cost to the City of Poway.
14. Mechanical Repairs/Replacements:
19 of 39
a. Repairs made to equipment will be logged on the inside of the equipment panel adjacent to the wiring diagram. Repairs will be dated and the defective components will be returned to the Fleet Maintenance Supervisor or the Utility Systems Supervisor or their designee.
b. Costs for non-emergency repairs for equipment will be submitted in advance via a written quote to the Public Works representative. c. Technician(s) will respond by telephone to all service calls on a 24-hour, 7- days-a-week basis within 30 minutes of call-out.
d. On-site response time will be within two (2) hours of an emergency call-out, unless notified by the Utility Systems Supervisor or the Duty Responder or July 21, 2026, Item #3
the Water Treatment Plant Duty Operator. Failure to respond within the two hour window may cause a deduction of $100 for every hour or part of an hour that the Contractor's technician is non-responsive. e. The technician is to check-in and checkout with the Fleet Maintenance Supervisor or Utility Systems Supervisor or their designee. In the event of an emergency call-out, the technician is to check-in and checkout with the Duty Responder or the Water Treatment Plant Duty Operator.
15. Repair Parts and Replacement Equipment/Warranties:
a. The Contractor will supply all repair and replacement parts, to be billed separately as an additional item on an invoice to the City of Poway. The cost of parts shall be Contractor's cost plus 15% markup, subject to approval by the City's Public Works representative.
b. Parts replaced under warranty shall be provided through the Contractor, and the Contractor is responsible to assure all parts covered under warranty are procured as such on behalf of the City of Poway. The Fleet Maintenance Supervisor or Utility Systems Supervisor or their designee shall intervene should the manufacturer not honor said warranty.
c. Parts and labor shall be considered under Contractor's warranty for a minimum of 90 (ninety) days after any repairs have been completed. The Contractor shall represent the City of Poway for all other manufacturer warranties as stipulated in the above paragraph.
16. Maintenance and Call-Out Reports: The Contractor shall provide a Preventive Maintenance Report (PMR) for each piece of equipment being serviced under the provisions of these contract specifications. The report will consist of the following:
a. Service Technician's name
b. Date of service, including generator run time, start and shut down time when engine is operating in compliance with the APCD
c. The technician's signed checklist indicating all items inspected, tested, replaced, or serviced in accordance with the provisions of these contract specifications
d. A list of all deficiencies found, recommended repairs, and replacements needed
e. A statement on the signature line of the checklist to attest the items checked off were completed
The Contractor shall provide a Repair Call-Out Report (RCOR) for each service call performed, with the exception of preventive maintenance services. The report will include, at a minimum, the following information:
20 of 39
July 21, 2026, Item #3
a. Date and time of service call
b. Time and method of call-out notice
c. Complaint that initiated the call-out
d. Cause for fault condition
e. Action taken to restore service, items repaired or replaced including the reason, and service time incurred
f. Other items as may be determined by the Contractor or requested by the City
Contractor shall log maintenance related run hours in generator logbook located on-site.
17. Invoicing: The Contractor shall submit a separate invoice for each preventive maintenance or repair call-out service, and each invoice shall include at a minimum:
a. Labor and contract cost -all costs broken down and billed separately by line item as per contract agreement unit pricing
b. A signed copy of the technician's PMR or the RCOR associated with the work
18. Inspection and Maintenance Scope:
a. Quarterly Visual and Operational Inspection and Maintenance: Performed every 250 hours of operation or every 3 months, whichever comes first.
Contractor shall refer to manufacturer's recommendations. 21 of 39
Visual and Operational Inspection and Maintenance service includes, but is not limited to, the following:
1. Inspect enclosure for obstructions or debris
2. Inspect enclosure for corrosion or openings
3. Check all belts for proper tension and alignment; check for signs of age/wear
4. Check engine supports and connections
July 21, 2026, Item #3
22 of 39
5. Check engine block heater(s) and associated plumbing for proper operation
6. Check engine gauges for proper operation and readings; check panel lights
7. Check engine governor system and linkage (if equipped) for binding and proper operation
8. Check batteries for proper electrolyte levels and specific gravity
9. Load test each battery
10. Check battery charger for proper operation
11. Check electrical connections and wiring for abrasion or chaffing
12. Check generator voltage and frequency output
13. Check for abnormal vibration or noises
14. Check air cleaner element and manifolds
15. Check engine for oil, fuel, or coolant leaks; tighten all bolts as necessary
16. Inspect above-ground diesel fuel tanks and lines for defects
17. Check all fluid levels and top off.as necessary (fuel not included)
18. Check radiator externally for debris, leaks or corrosion
19. Test coolant for proper mixture with a coolant test strip; check radiator cap for proper seal
20. Check and tighten cooling system hoses and clamps
21. Check and tighten all electrical connections
22. Clean starting batteries
July 21, 2026, Item #3
23. Visually inspect automatic transfer switches
24. Check switchgear panel lights and displays
25. Inspect fuel vessels for leaks or defects; inspect fuel lines for cracks and wear
26. Record lube oil level
27. Record coolant level
28. Record fuel level
29.Simulate commercial power failure AS REQUESTED BY STAFF ONLY
30. Record start time
31. Record engine and generator gauge readings
32. Check circuit breaker or transfer switch operation
33. Record total run time
Contractor shall submit a written report of any deficiencies noted during each inspection. Contractor shall submit a completed check-off list with all items checked and signed by technician within one week of inspection. The checklist shall include all items listed for each inspection.
19. Annual Preventive Maintenance Service: Performed every 250 hours or every 12 months, whichever comes first. Contractor shall refer to manufacturer's recommendations.
Lubrication and Maintenance service includes, but is not limited to, the following:
a. Start engine and check lubricating oil level and pressure, coolant level, condition and temperature
b. Take lube oil sample for laboratory analysis
c. Take fuel sample for laboratory analysis
d. Take coolant sample for laboratory analysis
e. Change engine lubricating oil and oil filters
23 of 39
July 21, 2026, Item #3
f. Change engine fuel filter
g. Clean engine primary fuel filter
h. Change air cleaner element or clean as needed
i. Lubricate fan drive pulleys
j. All other maintenance recommended by the manufacturer on an annual basis Contractor shall submit a written report of any deficiencies noted during each inspection. Results of the oil, fuel, and coolant sample tests will be provided, along with recommendations when appropriate. Contractor shall submit a completed check off list with all items checked and signed by technician within one week of inspection.
The checklist shall include all items listed for each inspection. Contractor shall log maintenance related run hours in generator logbook located on-site.
20.Annual Load Bank Testing: Service performed annually. Contractor shall refer to manufacturer's recommendations.
Annual Load Bank Testing includes, but is not limited to, the following:
a. Simulated power failure with specified load requirements provided with a load bank which includes run time both start and stop
b. Elapsed time from start to assuming load will be recorded, plus voltage fluctuation and governor response
c. All operating gauges will be read and recorded to prevent thermal overload d. Use a handheld, infrared, thermal imagining monitor to prevent buss/breaker thermal overload
e. A written report indicatir.1g results of the test
f. Run time and load bank testing must adhere to the following or as directed:
• 25% 30 minutes
• 50% 30 minutes
• 75% 30 minutes
• 100% 30 minutes
• Total 2 hours
Contractor shall submit a written report of any deficiencies noted during each inspection, along with recommendations when appropriate. Contractor shall submit a completed check-off list with all items checked and signed by technician within one week of inspection. The checklist shall include all items listed for each inspection. 24 of 39
July 21, 2026, Item #3
Contractor shall log maintenance related run hours in generator logbook located on-site.
21.Annual Fuel Polishing: Service performed annually. Contractor shall refer to manufacturer's recommendations.
Annual Fuel Polishing includes, but is not limited to, the following:
a. Diesel fuel will be circulated through an adequate polisher, three times the capacity of the supply tank
b. Treatment chemicals shall be added as necessary to control microbial contamination
Contractor shall submit a written report of any deficiencies noted during each inspection, along with recommendations when appropriate. Contractor shall submit a completed check-off list with all items checked and signed by technician within one week of inspection. Checklist shall include all items listed for each service.
22.Annual Manual/Automatic Transfer Switchgear Service: Service performed annually. Contractor shall refer to manufacturer's recommendations.
Power Outages: Where a facility will be affected by a power outage during the service work, the work will be scheduled after business hours.
Annual Manual/Automatic Transfer Switchgear Service includes, but is not limited to, the following:
a. Maintenance programs for transfer switches include checking of connections b. Inspection or testing for evidence of overheating and excessive contact erosion c. Removal of dust and dirt, and replacement of contacts when required d. The maintenance procedure and frequency shall follow those recommended by the manufacturer.
23. Fuel Top-Off Service (As Requested by City Only): Service consists of refueling or top-off of a diesel fuel storage/main tank or day tank.
Fuel Top-Off Service includes the following:
a. Time and materials visit to refuel or top-off generator(s)' diesel fuel storage/main tank or day tank
b. Diesel fuel delivered is treated with a diesel fuel stabilizer c. Fuel delivered is GARB-approved diesel fuel
25 of39
July 21, 2026, Item #3
d. The cost of the fuel is based on the Contractor's current charge rate at the time of the request for this service plus 15% markup
[Remainder of Page Left Blank Intentionally]
26 of39
July 21, 2026, Item #3
Item Unit Number No.
755, WTP,
14521 Lake 1 Poway Rd.
Portable 250kw
756, WTP,
14521 Lake 2 Poway Rd.
Portable 250kw
757, WTP,
14521 Lake 3 Poway Rd.
Portable 250kw
758, WTP,
14521 Lake 4 Poway Rd.
Portable 250kw
759, WTP,
s 14521 Lake
Poway Rd.
Portable 350kw
760, WTP,
14521 Lake 6 Poway Rd.
Portable 80kw
761, WTP,
7 14521 Lake
Poway Rd.
Portable SOkw
27 of 39
ATTACHMENT 2
Fee Proposal:
Public Works Generator & Transfer Switch Preventative Maintenance Inventory Fee Schedule
A. Annual Generator Preventative Maintenance Service -Labor & Parts Fuel Water Annual
Air Filter Oil Filters Oil Fuel Filter Sampling Separator Cost i=""1■.:,rr.,,,c.~■,11n•r•r....-.i~. ·.r,;:rra
Brand: Napa Brand: Napa Brand: Amsoll Brand: Napa Brand: Napa Coolant:$ 29.36 Pin: 6770 Pin: 1792 Pin: 15/40 Pin: 3606 Pin: 3640 Fuel:$ 127.00 Prlce:108.58 Price:$ 22.09 Price:$ 165.80 Price:$ 36.25 Price:$ 28.15 Oil:$ 29.36 Brand: Napa Brand: Napa Brand: Amsoll Brand: Napa Brand: Napa Coolant:$ 29.36 Pin: 6770 Pin: 1792 Pin: 15/40 Pin: 3606 Pin: 3640 Fuel:$ 127 .oo Prlce:$108.58 Price:$ 22.09 Price:$ 165.80 Price:$ 36.25 Price:$ 28.15 Oil:$ 29.36 Brand: Napa Brand: Napa Brand: Amsoil Brand: Napa Brand: Napa Coolant:$ 29.36 Pin: 6770 Pin: 1792 Pin: 15/40 Pin: 3606 Pin: 3640 Fuel:$ 127 .oo Prlce:$108.58 Price:$ 22.09 Price:$ 165.80 Price:$ 36.25 Price:$ 28.15 Oil:$ 29.36 Brand: Napa Brand: Napa Brand: Amsoll Brand: Napa Brand: Napa Coolant:$ 29.36 Pin: 6770 Pin: 1792 Pin: 15/40 Pin: 36.06 Pin: 3640 Fuel:$ 127.00 Price:$ 108.58 Price:$ 22.09 Price:$ 165.80 Price:$ 36.25 Price:$ 28.15 Oil:$ 29.36 Brand: Napa Brand: Napa Brand: Amsoll Brand: Napa Brand: Napa Coolant:$ 29.36 Pin: 6492 Pin: 1792 Pin: 15/40 Pin: 3674 Pin: 3751 Fuel:$ 127.00 Price:$ 96.64 Price$ 22.09 Price:$ 249.55 Price:$ 18.74 Price:$ 39.09 Oil:$ 29.36 Brand: Napa Brand: Napa Brand: Amsoll Brand: Napa Brand: Napa Coolant:$ 29.36 Pin: 6761 Pin: 1459 Pin: 15/40 Pin: 3076 Pin: 601000 Fuel:$ 127.00 Price:$ 60.04 Price:$ 11.53 Price:$ 47.90 Price$ 26.01 Price:$ 35.14 Oil:$ 29.36 Brand: Napa Brand: Napa Brand: Amsoll Brand: Napa Brand: Napa Coolant:$ 29.36 Pin: 6761 Pin: 1459 Pin: 15/40 Pin: 3076 Pin: 601000 Fuel:$ 127.00 Price:$ 60.04 Price:$ 11.53 Price:$ 47.90 Price:$ 26.01 Price:$ 35.14 Oil:$ 29.36 Labor
cost
(No Totals
Hourly
Rate)
$ 517.84 $1,064.43
$ 517.84 $1,064.43
$ 517.84 $1,064.43
$ 517.84 $1,064.43
$ 496.98 $1,108.81
$ 331.31 $ 697.65
$ 331.31 $ 697.65
July 21, 2026, Item #3
784, WTP, Brand: Cat Brand: Cat Brand: Amsoil Brand: Cat Brand: Cat Coolant:$ 29.36 14521 Lake 8 Poway Rd. Pin: 142-1340 Pin: lR-1808 Pin: 15/40 Pin:326-1643 Pin: lR-0749 Fuel:$ 127.00 $ 620.00 $1,668.78 Portable 340 KW Price:$ 238.24 Price:$ 85.08 Price:$ 328.80 Prlce:$104.17 Price:$ 106.77 Oil:$ 29.36 i:in~,7ra11.llfhlr~■••111• •
----- ll:Ja1•f:1t•r•--!II f1'1hl
750, 14521 Lake Brand: Napa Brand: Napa Brand: Amsoll Brand: Napa Brand: Napa Coolant:$ 29.36 Poway Rd. 9 Portable Water Pin: 6742 Pin: 1792 Pin: 15/40 Pin: 3674 Pin: 3789 Fuel:$ 127.00 $ 496.98 $1,010.75 Pump Price:$ 87.68 Price:$ 22.09 Price:$ 159.66 Price:$ 17.97 Price: $ 40.65 Oil:$ 29.36 -n-
li{!l~~•].l~llllTliil ~ 1r. llllh• .. ;••••
663, WTP,
14521 Lake Brand: Napa Brand: Napa Brand: Amsoil Brand: Napa Brand: N/A Coolant:$ 29.36 10 Poway Rd. Pin: 9572 Pin: 1792 Pin: 15/40 Pin: 3384 Pin: N/A Fuel:$ 127.00 $ 496.97 $ 946.63 Stationary Price:$ 80.19 Price:$ 22.09 Price:$ 143.69 Price:$ 17.97 Price: N/A Oil:$ 29.36 300kw
705, PS-114445 Brand: Kohler Brand: Napa Brand: Amsoll Brand: Napa Brand: Kohler Coolant:$ 29.36 11 Lake Poway Rd. Pin: 258423 Pin: 1460 Pin: 15/40 Pin: 3614 Pin: 328223 Fuel:$ 121.00 $ 260.32 $ 540.55 Stationary 20kw Price:$ 13.93 Price:$ 12.95 Price:$30.49 Price:$ 30.96 Price:$ 6.18 Oil:$ 29.36 706, Old Coach Brand: Kohler Brand: Napa Brand: Amsoll Brand: Napa Brand: N/A Coolant:$ 29.36 LS-l 17710 Old 12 Coach Rd. Pin: GM1S398 Pin: 1607 Pin: 15/40 Pin: 3472 Pin: N/A Fuel:$ 127.00 $ 341.26 $ 652.13 Stationary SSkw Price:$ 36.94 Price:$ 9.27 Price:$ 63.86 Price:$ 15.08 Price:$ N/A Oil:$ 29.36 751, PS-15
18130 Sunset Brand: Napa Brand: Napa Brand: Amsoll Brand: Napa Brand: Napa Coolant:$ 29.36 13 Point Pin: 2330 Pin: 1459 Pin: 15/40 Pin: 3076 Pin: 601000 Fuel:$ 121.00 $331.31 $ 692.43 Stationary Price:$ 50.63 Price:$ 11.58 Price:$ 52.06 Price:$ 26.00 Price: $ 35.13 Oil:$ 29.36 lOOkw
752, PS-14
147l0Valley Brand: Napa Brand: Napa Brand: Amsoll Brand: Napa Brand: Napa Coolant:$ 29.36 14 View Pin 2330 Pin: 1459 Pin: 15/40 Pin: 3076 Pin: 601000 Fuel:$ 127.00 $ 331.31 $ 692.43 Stationary Price:$ 50.63 Price:$ 11.58 Price:$ 5 2.06 Price:$ 26.00 Price:$ 35.13 Oil:$ 29,36 100kw
753, PS·S 14090 Brand: Napa Brand: Napa Brand: Amsoil Brand: Napa Brand: Napa Coolant:$ 29.36 Northcrest Ln. 15 Stationary 350 Pin: 6492 Pin: 1792 Pin: 15/40 Pin: 3674 Pin: 3751 Fuel:$ 127.00 $ 496.97 $1,092.49 KW Price:$ 92.74 Price:$ 22.09 Price:$ 239.49 Price:$17.97 Price:$ 37.51 011:$ 29.36 754, LS-3 12910 Brand: Napa Brand: Napa Brand: Amsoll Brand: Napa Brand: Napa Coolant:$ 29.36 Camino Del 16 Valle Stationary Pin: 6770 Pin: 7325 Pin: 15/40 Pin: 3076 Pin: 60100 Fuel:$ 127.00 $ 496.97 $1,024.08 l7Skw Price: $104.20 Price:$ 16.30 Price: 159.66 Price:$ 26.00 Price:$ 35.23 Oil:$ 29.36 28 of39
July 21, 2026, Item #3
762, PS-6 High
Valley PS, 14218 Brand: Napa Brand: Napa Brand: Amsoll Brand: Napa Brand: Napa Coolant:$ 29.36 17 1/2 High Valley Pin: 6492 Pin: 1792 Pin: 1S/40 Pin: 3674 Pin: 3751 Fuel:$ 127.00 $ 496.97 $1,094.38 Rd. Stationary Price:$ 92.74 Price: 22.09 Price:$ 239.49 Price:$ 17.97 Price:$ 39.40 Oil:$ 29.36 450kw
--------- I"-" t111~filf1 L~(fjr,""•~ ,.~:'IIIJ1 • rr. 1111111 11-,.!..ri"'=~i'r:, 763A, MQ
Wisperwatt Brand: Napa Brand: Napa Brand: Amsoll Brand: Napa Brand: Napa Coolant:$ 29.36 18 14415 Lake Pin: 2222 Pin: 7411 Pin: 15/40 Pin: 3398 Pin: 3270 Fuel:$ 121.00 $ 260.32 $ 580.07 Poway Rd Price:$ 22.98 Price:$ 20.34 Price:$ 63.86 Price:$ 17.34 Price:$ 9.51 Oil:$ 29.36 Portable 30kw
L!l ~T7i'-,lf·• ~ ... ..._....l,,fo:Ju••~-Hr. HAl~ri11T:J#: i;;. - ~ IJ::'lillt •l--J..l'I
561, PW Admin.
Building Brand: Napa Brand: Napa Brand: Amsoil Brand: N/A Brand: N/A Coolant:$ 29.36 19 14467 Lake Pin: 6033 Pln:1334 Pin: 10/30 Pin: N/A Pin: N/A Fuel: N/A $325.40 $454.96 Poway Road Price:$14.80 Price:$ 7.70 Price:$ 48.34 Price: N/A Price: N/A Oil:$ 29.36 Stationary 27kw
562, Fleet
Maintenance Brand: Napa Brand: Napa Brand: Amsoll Brand: Napa Brand: Napa Coolant:$ 29.36 1441S Lake 20 Poway Rd. Pin: 6761 Pin: 1459 Pin: 15/40 Pin: 3076 Pin: 60100 Fuel:$ 121.00 $ 32S.41 $ 724.24 Stationary Price:$ 60.52 Price:$ 11.54 Price:$ 79.82 Price:$ 26.00 Price:$ 35.23 011:$ 29.36 lOOkw
563, Fire Station
3 14322 Brand: Kohler Brand: Kohler Brand: Amsoi I Brand: Kohler Brand: N/A Coolant:$ 29.36 21 Pomerado Rd. Pin: 343219 Pin: 223673 Pin: 15/40 Pin: 223953 Pin: N/A Fuel:$ 127 .oo $ 473.30 $ 887.53 Stationary Price$ 85.35 Price:$ 16.30 Price:$ 103.78 Price: $23.08 Price: N/A Oil:$ 29.36 200kw
564,PCPA Brand: Kohler Brand: Kohler Brand: Amsoll Brand: Kohler Brand: N/A Coolant:$ 29.36 22 1~498 Espola Pin: 253107 Pin: GM32809 Pin: 15/40 Pin: 33661 Pin: N/A Fuel:$ 127.00 $ 286.35 $ 652.43 Rd. Stationary Price:$ 85.35 Price:$ 16.89 Price:$ 63.86 Price:$ 14.26 Price: N/A Oil:$ 29.36 55kw S66, Fi re Station Brand: Kohler Brand Kohler Brand: Amsoll Brand: Kohler Brand: N/A Coolant:$ 29.36 23 2 16914 Pin: 253107 Pin: 360031 Pin: 15/40 Pin: 2?SS01 Pin: N/A Fuel:$ 121.00 $ 260.32 $ 629.28 Westling Ct Price:$ 85.35 Price:$ 17.20 Price:$ 63.86 Price:$ 16.83 Price: N/A Oil:$ 29.36 Stationary 26kw 662, City Hall
13325 Civic Brand: Kohler Brand: Kohler Brand: Amsoll Brand: Kohler Brand: N/A Coolant:$ 29.36 24 Center Dr. Pin: 272982 Pin: GM13224 Pin: Pin: GM30594 Pin: N/A Fuel:$ 127.00 $ 911.11 $1,691.68 Stationary Price:$ 180.77 Price:$ 19.51 Price:$ 319.60 Price:$ 74.97 Price: N/A 011:$ 29.36 810kw
29 of39
July 21, 2026, Item #3
741, Sheriffs
Station 13100 Brand: Kohler Brand: Kohler Brand: Amsoll Brand: Kohler Brand: Kohler Coolant:$ 29.36 25 Bowron Rd. Pin: 272981 Pin: 279260 Pin: 15/40 Pin: 279261 Pin: 279262 Fuel:$ 121 .oo $ 496.97 $ 962.28 Stationary Price:$ 96.85 Price: $ 26.95 Price:$ 138.94 Price:$ 8.40 Price:$ 8.45 Oil:$ 29.36 300kw
B. Annual Generator Service -Fuel Polishing, Load Test, Transfer Switch Annual Annual
Annual Fuel Transfer Annual
Polishing Load Bank Switch Service Total: Testing Item Unit Number Transfer Transfer Switch Model Lump Sum Lump Sum Service Fuel Polish + No. Switch Service Service Lump Sum Load Bank+
(No Hourly (No Hourly Service Transfer
Rates) Rates) (No Hourly Switch
Rates)
ra-ri-:, !Tell'•,, ,-,11n..J ■ rn ilT~~~.--,.-~i-;,-ra
755, WTP
1 14521 Lake Poway Rd. No N/A $ 236.65 $666.18 N/A $ 902.83 Portable 250kw
756, WTP
2 14521 Lake Poway Rd. No N/A $ 236.65 $ 666.18 N/A $ 902.83 Portable 250kw
757, WTP
3 14S21 Lake Poway Rd. No N/A $ 236.55 $ 666.18 N/A $ 902.83 Portable 2S0kw
758, WTP
4 14521 Lake Poway Rd. No N/A $ 236.55 $ 666.18 N/A $ 902.83 Portable 250kw
759, WTP
5 14521 Lake Poway Rd. No N/A $ 236.55 $ 739.53 N/A $ 976.08 Portable 350kw
760, WTP
6 14521 Lake Poway Rd. No N/A $ 236.55 $ 527.63 N/A $ 764.18 Portable 80kw
761, WTP
7 14521 Lake Poway Rd. No N/A $ 236.55 $ S27.63 N/A $ 764.18 Portable SOkw
8 784, WTP 14521 Lake Yes Genset # 381-7962, Model# 262.SO $750.00 N/A $1,012.50 Poway Rd. Portable 340kw SR4 liffi.offiilll.ll~■rnru • lf'.l,, • ., ~;; •• 1m-.i Ji] 9 750, 14521 Lake Poway Rd. No N/A $ 236.64 N/A N/A $ 236.64 Portable Water Pumo ruTl"";,7 ,,,,,1;.._~,, illnlf:l:11t."1r. .;;, 1r. LA'J 663, WTP
10 14521 Lake Poway Rd. Yes GE Switch 2S0 $ 236.S5 $ 739.53 $ 29S.82 $ l,271.90 Stationary 300kw
705, PS-1
11 14445 Lake Poway Rd. Yes Spectrum S S642430070 $ 236.SS $ 473.30 $ 295.82 $1,005.67 Stationary 20kw
30 of 39
July 21, 2026, Item #3
706, Old Coach LS-1
12 17710 Old Coach Rd. Yes GE 400 amp $ 177.49 $ 553.63 $ 295.82 $ 1,026.94 Stationary 8Skw
751, PS-15 Thomson Model: 13 18130 Sunset Point Yes TS874A0150B1AM3AMMAA $ 236.55 $ 591.63 $ 290.18 $1,118.36 Stationary lO0kw
752, PS-14 Thomson Model: 14 14710 Valley View Yes TS874A0150B1AM3AMMAA $ 236.55 $ 591.63 $ 290.18 $1,118.36 Stationary l00kw
753, PS-5 Eaton Cutler Hammer ATC- 15 14090 Norhtcrest Ln. Yes $ 236.65 $ 739.53 $ 295.82 $1,272.00 Stationary 350 KW 300
754, LS-3 Eaton Cutler Hammer ATC· 16 1Wl0 Camino Del Valle Yes 300 $ 236.55 $ 666.18 $ 295.82 $1,198.55 Stationary 17Skw
762, PS-6 High Valley PS
17 14218 1/2 High Valley Rd. Yes GE Switch 250 $ 236.55 $ 739.53 N/A $ 976.08 Stationary 450kw
[jm., ---~
~
T.a,,,,..,1-~!t.=1 h,Jw,:11 iir:J 1t-:u,..--v: W°I I l:J-:IIU ., • • •••. li.'l 561, PW Admln Building
18 14467 Lake Poway Rd. No N/A N/A $ 473.30 N/A $ 473.30 Stationary 27kw
562, Fleet Maintenance ASCO 300 Cat No
19 14415 Lake Poway Rd. Yes E003000030400Nl0F $ 236.55 $ 527.63 $ 295.82 $1,060.00 Stationary l00kw
563, Fire Station 3 Detroit Diesel SCP-ACVA· 20 14322 Pomerado Rd Yes $ 236.55 $ 666.18 $ 295.82 $1,198.55 Stationary 200kw 06005
564,PCPA
21 15498 Espola Rd. Yes Detroit Diesel MPV GM2655 $177.49 $ 473.30 $ 295.82 $946.61 Stationary 5Skw
566, Fire Station 2
22 16914 Westling Ct. Yes Spectrum RLS-168643-0100 $118.32 $ 473.30 $ 295.82 $ 887.44 Stationary 26kw
662, City Hall Kohler Model KBT AMWA- 23 13325 Civic Center Dr Yes 10005 $ 354.98 $1,360.34 $ 354.98 $ 2,070.30 Stationary 810kw
741, Sheriffs Station
24 13100 Bowron Rd. Yes Cutler Hammer SPB65 $ 354.98 $ 739.53 $ 295.82 $1,390.33 Stationary 300kw
763A, MQ Wisperwatt
25 14415 Lake Poway Rd. No N/A $ 88.74 $ 473.30 N/A $ 562.04 Portable 30kw
Transfer Switch Russelelec. Model 26 Public Works Operations Yes N/A N/A $ 295.82 $ 295.82 14445 Lake Poway Rd. RMTDMAN-4004E
Transfer Switch PSI Control Solutions Model 27 Mickey Cafagna Center Yes STS8QoN3RNF3 N/A N/A $ 295.82 $ 295.82 13094 Civic Center Dr.
Transfer Switch Russelelec. Model
28 Public Work Administration Yes RMTDMAN·2254E N/A N/A $ 295.82 $ 295.82 14467 Lake Poway Rd.
31 of 39
July 21, 2026, Item #3
C. Quarterly Service Table
Quarterly Visual and Operational
Item Equipment ID Transfer Switch Model Inspection and Maintenance. Lump No. Sum Services Per Generator/Transfer
Switch (No Hourly Rate)
--.... -■mn1 •T-iirt.1 • .,~,-ra P.ll'H1 , ....
1 755, WTP, 14521 Lake Poway Rd. Portable 250kw N/A $525.00 2 756, WTP, 14521 lake Poway Rd. Portable 250kw N/A $525.00 3 757, WTP, 14521 lake Poway Rd. Portable 250kw N/A $525.00 4 758, WTP, 14521 Lake Poway Rd. Portable 250kw N/A $525.00 5 759, WTP, 14521 lake Poway Rd. Portable 350kw N/A $504.00 6 760, WTP, 14521 Lake Poway Rd. Portable 80kw N/A $496.00 7 761, WTP, 14521 Lake Poway Rd. Portable 80kw N/A $496.00 8 784, WTP, 14521 Lake Poway Rd. Portable Genset Arrangement# 381-$600.00 340kw 7962, Model# SR4 ~[!ll.~ 111ill 1lllf~"11!..t1Jat:lt •.J11111i,11•~e.1
9 750, 14521 Lake Poway Rd. Portable Water Pump N/A $496.00 -... -.... ~~--.,, ~""liir:l11r, tr. 1a•,
10 663, WTP, 14521 Lake Poway Rd. Stationary 300kw GE Zenith Entelli-Switch $504.00 11 705, PS-1, 14445 Lake Poway Rd. Stationary 20kw Spectrum s-564243-0070 $496.00 12 706, Old Coach, LS-117710 Old Coach Rd. Stationary 85kw GE Spect/ Order# 12752468 $496.00 400amo 13 751, PS-15, 18130 Sunset Point, Stationary l00kw Thomson Model: $496.00 TS874A015081AM3AMMAA 14 752, PS-14, 14710 Valley View, Stationary l00kw Thomson Model: $496.00 TS874A015081AM3AMMAA 15 753, PS-5 14090 Northcrest Ln. Stationary 350kw Eaton Cutler Hammer ATC· $504.00 300, 600AMP 16 754, LS-3 12910 Camino Del Valle Stationary 175kw Eaton Cutler Hammer ATC-$504.00 300, 600AMP 17 762, PS-6 High Valley PS., 14218 1/2 High Valley Rd. GE Zenith Entelli-Switch $504.00 Stationary 450kw ~-;,rr111.,uu r;:..c,....L~ir:;-1:...■• •• -'l:JtJ..t • :.i. --,1u:-~11■r: ~;";:.1 18 763A, 14415 Lake Poway Rd. Portable 30kw N/A $496.00 ~t7~ "'-,;; I I: t, 1.::JTNi"ll~ .--. "•,r.1 I ,r:
19 561, PW Admln. Building, 14467 Lake Poway Rd., N/A N/A Stationary 27kw 20 562, Fleet Maintenance 14415 Lake Poway Rd. Stationary ASCO Serles 300 Cat No $496.00 l00kw E00300030400Nl0F 21 563, Fire Station 3 14322 Pomerado Rd. Stationary 200kw Detroit Diesel SCP-ACVA-$504.00 0600s 22 564, PCPA 15498 Espola Rd. Stationary 55kw Detroit Diesel MPV GM2655 $496.00 23 566, Fire Station 2 16914 Westling Ct. Stationary 26kw Spectrum RLS-168643-0100 $496.00 32 of 39
July 21, 2026, Item #3
24 662, City Hall 13325 Civic center Dr. Stationary 810kw Kohler Model KST AMWA-$496.00 lO00S 25 741, Sheriffs Station 13100 Bowron Rd. Stationary 300kw Zenith ZBTS $496.00 26 Transfer Switch Public Works Operations 14445 Lake Russelectrlc Model N/A Poway Rd. RMTDMAN-2254E 27 Transfer Switch Public Works Operations 14445 Lake Russelectric Model-400E N/A Poway Rd. 28 Transfer Switch Mickey Cafagna Center 13094 Civic Center PSI Control Solutons Model N/A Drive STS800N3RNF3 (Remainder of page intentionally left blank)
33 of 39
July 21, 2026, Item #3
7S5 $1,064.43 $ 902.83 $ 525.00 $2,492.26
756 $1,064.43 $ 902.83 $ 525.00 $2,492.26
757 $1,064.43 $ 902.83 $ 525.00 $2,492.26
758 $1,064.43 $ 902.83 $ 525.00 $2,492.26
759 $1,108.81 $ 976.08 $ 504.00 $2,588.89
760 $ 697.65 $ 764.18 $ 496.00 $1,957.83
761 $ 697.65 $ 764.18 $ 496.00 $1,957.83
784 $1,668.78 $1,012.50 $ 600.00 $3,281.28
750 $1,010.75 $ 236.64 $ 496.00 $1,743.39
663 $ 946.63 $1,271.90 $ 504.00 $2,722.53
705 $ 540.55 $1,005.67 $ 496.00 $2,042.22
751 $ 692.43 $1,118.36 $ 496.00 $2,306.79
752 $ 692.43 $1,118.36 $ 496.00 $2,306.79
753 $1,092.49 $1,272.00 $ 504.00 $2,868.49
762 $1,094.38 $ 976.08 $ 504.00 $2,574.46
763A $ 580.07 $ 562.04 $ 496.00 $1,638.11
561 $ 454.96 $ 473.30 $ N/A $ 928.26
562 $ 724.24 $1,060.00 $ 496.00 $2,280.24
563 $ 887.53 $1,198.55 $ 504.00 $2,590.08
564 $ 652.43 $ 946.61 $ 496.00 $2,095.04
566 $ 629.28 $ 887.44 $ 496.00 $2,012.72
662 $1,691.68 $2,070.30 $ 496.00 $4,257.98
741 $ 962.28 $1,390.33 $ 496.00 $2,848.61
PW Ops Transfer NA $ 295.82 NA $ 295.82
Cafagna Transfer NA $ 295.82 NA $ 295.82
PW Admin Transfer NA $ 295.82 NA $ 295.82
Total $22,758.95 $25,828.79 $12,172 $60,759.74
34 of 39
July 21, 2026, Item #3
EXHIBIT "B"
Cal Goy Code§ 7522.56
Deering's California Codes are current through all 1016 chapters of the 2018 Regular Session and the November 6, 2018 Ballot Measures.
Deering's Califomia Codes Annotated> GOVERNMENT CODE> Title 1 General> Division 7 Misce/la11eous > Chapter 21 Public Pension and Retirement Plans> Article 4 California Public Employees' Pension Reform Act of 2013
§ 7522.56. Provisions applicable to person receiving pension benefit from public retirement system; Section supersedes conflicting provisions (a)This section shall apply to any person who is receiving a pension benefit from a public retirement system and shall supersede any other provision in conflict with th is section.
(b) A retired person shall not serve, be employed by, or be employed through a contract directly by, a public employer in the same public retirement system from which the retiree receives the benefit without reinstatement from retirement, except as permitted by this section.
(c) A person who retires from a public employer may serve without reinstatement from retirement or loss or interruption of benefits provided by the retirement system upon appointment by the appointing power of a public employer either during an emergency to prevent stoppage of public business or because the retired person has skills needed to perform work of limited duration.
(d ) Appointments of the person authorized under this section shall not exceed a total for all employers in that public retirement system of 960 hours or other equivalent limit, in a calendar or fiscal year, depending on the administrator of the system. The rate of pay for the employment shall not be less than the minimum, nor exceed the maximum, paid by the employer to other employees performing comparable duties, divided by 173.333 to equal an hourly rate. A retired person whose employment without reinstatement is authorized by this section shall acquire no service credit or retirement rights under this section with respect to the employment unless he or she reinstates from retirement. (e)
35 of 39
(1 )Notwithstanding subdivision (c), any retired person shall not be eligible to serve or be employed by a public employer if, during the 12-month period prior to an appointment described in this section, the retired person received July 21, 2026, Item #3
any unemployment insurance compensation arising out of prior employment subject to this section with
a public employer. A retiree shall certify in writing to the employer upon accepting an offer of employment that he or she is in compliance with this requirement.
(2)A retired person who accepts an appointment after receiving unemployment insurance compensation as described in this subdivision shall terminate that employment on the last day of the current pay period and shall not be eligible for reappointment subject to this section for a period of 12 months following the last day of employment.
(f)A retired person shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement unless he or she meets one of the following conditions:
36 of39
(1 )The employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and the appointment has been approved by the governing body of the employer in a public meeting. The appointment may not be placed on a consent calendar.
(2)
(A)Except as otherwise provided in this paragraph, for state employees, the state employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed state employment position before 180 days have passed and the appointment has been approved by the Department of Human Resources. The department may establish a process to delegate appointing authority to individual state agencies, but shall audit the process to determine if abuses of the system occur. If necessary, the department may assume an agency's appointing authority ·for retired workers and may charge the department an appropriate amount for administering that authority.
(B)For legislative employees, the Senate Committee on Rules or the Assembly Rules Committee certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar. (C)For employees of the California State University, the Trustees of the California State University certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar.
July 21, 2026, Item #3
(3)The retiree is eligible to participate in the Faculty Early Retirement Program pursuant to a collective bargaining agreement with the California State University that existed prior to January 1, 2013, or has been included in subsequent agreements.
(4)The retiree is a public safety officer or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter. (g)A retired person who accepted a retirement incentive upon retirement shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement and subdivision (f) shall not apply. (h)This section shall not apply to a person who is retired from the State Teachers' Retirement System, and who is subject to Section 24214. 24214.5 or 26812 of the Education Code.
(i)This section shall not apply to (1) a subordinate judicial officer whose position, upon retirement, is converted to a judgeship pursuant to Section 69615, and he or she returns to work in the converted position, and the employer is a trial court, or (2) a retiree of the Judges' Retirement System or the Judges' Retirement System II who is assigned to serve in a court pursuant to Section 68543.5.
History
Added Stats 2012 ch 296 § 15 (AB 340), effective January 1, 2013. Amended Stats 2013 ch 528 § J J (SB 13), effective October 4, 20 l 3 ( ch 528 prevails); ch 76 § 75 (AB 383), effective January 1, 2013; Stats 2014 ch 238 § 1 (AB 2476), effective January l, 2015.
Annotations
Notes
Amendments:
2013 Amendment:
Substituted (1) "have passed" for "has passed" in the first sentence of subds (f)(I) and (f)(2); (2) "or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter" for "of firefighter" in subd (f)(4); and (3) "Judges' Retirement System" for "Judges' Retirement System I" in subd (i).
37 of 39
July 21, 2026, Item #3
GUARANTY
To the City of Poway, City Council, for:
PORTABLE AND STATIONARY GENERATORS AND TRANSFER SWITCHGEAR
MAINTENANCE SERVICES
The undersigned guarantees the work included in this project(s).
Should any of the materials or equipment prove defective or should the work as a whole prove defective, due to faulty workmanship, material furnished or methods of installation, or should the work or any part thereof fail to operate properly as originally intended and in accordance with the Plans and Specifications, due to any of the above causes, all within the number of months the site is to be maintained after date on which this Contract is accepted by the City, or the date of recordation of Notice of Completion, whichever is the later, the undersigned agrees to reimburse the City upon demand, for its expenses incurred in restoring said work to the condition contemplated in said project, including the cost of any such equipment or materials replaced and the cost of removing and replacing any other work necessary to make such replacement or repairs, or upon demand by the City, to replace any such material and to repair said work completely without cost to the City so that said work will function successfully as originally contemplated.
The City shall have the unqualified option to make any needed replacements or repairs itself or to have such replacements or repairs done by the undersigned. In the event the City elects to have said work performed by the undersigned, the undersigned agrees that the repairs shall be made and such materials as are necessary shall be furnished and installed within a reasonable time after the receipt of demand from the City. If the undersigned shall fail or refuse to comply with his obligations under this guaranty, the City shall be entitled to all cost and expenses, including attorney's fees, reasonably incurred by reason of the said failure or refusal.
Contractor
Date
38 of39
July 21, 2026, Item #3
WORKERS' COMPENSATION INSURANCE CERTIFICATE
Pursuant to Section 1861 of the State Labor Code, each Contractor to whom a public works Contract has been awarded shall sign the following certificate and shall submit same to the City of Poway prior to performing any work on the Contract:
"I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Workers' Compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract." Contractor
By
Title
Date
Section 3700 of the State Labor Code reads in part as follows:
"Every employer except the State shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this state. (b) By securing from the Director of Industrial Relations a certificate of consent to self insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his employees."
39 of 39