October 6, 2026, Item #5
DATE:
TO:
FROM:
CONTACT:
SUBJECT:
Summary:
AG EN DA REPORT City of Poway
October 6, 2026
Honorable Mayor and Members of the City Council
Julie Procopio, Director of Development Services(~
Cassandra Seaboch, Associate Engineer
(858) 668-4625 or [email protected]
CITY COUNCIL
Approval of Consultant Agreement with Schmidt Design Group for the South Poway Pickleball Courts Project; RFP No. 27-003
This Consultant Agreement will provide design services for the South Poway Pickleball Courts project.
Recommended Action:
It is recommended the City Council approve the Consultant Agreement with Schmidt Design Group in the amount of $450,859.00 for the South Poway Pickleball Courts project and authorize the City Manager to execute the necessary documents.
Discussion:
The South Poway Pickleball Courts project was budgeted as a Capital Improvement project in response to sport popularity and community demand. The Community Park Needs Assessment performed in 2021, as well as requests presented to the Community Services Department, indicated public desire for dedicated pickleball courts in the City of Poway. A site selection assessment was performed to determine the best location for dedicated pickleball courts. The assessment considered available space, constructability, and proximity to residences and businesses. City staff ultimately recommended the vacant west corner of Crosthwaite Circle and Stowe Drive due to its size, distance from residences, and potential for development. This selection process was presented to the Parks and Recreation Advisory Committee May 14, 2026, during a public meeting. The committee indicated support and approval of the project location.
The project design will include between six and eight pickleball courts with lighting, fencing, and a shaded picnic area. If budget permits, this project will also include a restroom. This project will require a noise study, lighting study, and environmental review in accordance with the California Environmental Quality Act (CEQA).
On June 2, 2026, a Request for Proposal (RFP No. 27-003) was issued to provide design services. The City received proposals from 14 consulting firms. After evaluating and scoring the proposals, staff 1 of 29
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concluded Schmidt Design Group is the most qualified consultant for this project. Schmidt Design Group offers extensive experience in pickleball court design and local agency coordination across San Diego County. Their proposal showed a clear and thorough understanding of the project scope.
The project scope includes project management; preliminary engineering, including noise, lighting, and geotechnical studies; CEQA determination; preparing the construction documents; and providing construction support services.
Environmental Review:
The proposed action is Categorically Exempt from CEQA pursuant to CEQA Guidelines Section 15378, in that the award of a consultant agreement for design services only is not a project or authorizes any physical changes to the environment. Any future discretionary action to approve construction of the South Poway Pickleball Courts project will be subject to environmental review under CEQA, as appropriate.
Fiscal Impact:
There is sufficient funding available in the South Poway Pickleball Courts project (PK038) in the Adopted Fiscal Year 2026-27 Budget for this request. The consultant's fee will be based on the scope of work as outlined in the Consultant Agreement and the not-to-exceed fee of $450,859.00.
Public Notification:
None.
Attachments:
A. Consultant Agreement
Reviewed/Approved By:
~~
Assistant City Manager
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Reviewed By:
Alan Fenstermacher
City Attorney
Ap~v:du ~
c~
City Manager
October 6, 2026, Item #5
City of Poway
.STANDARD AGREEMENT FOR SERVICES
This Agreement, entered into this 7th day of October, 2026, by and between the CITY OF POWAY (hereinafter referred to as "City") and SCHMIDT DESIGN GROUP (hereinafter referred to as "Consultant").
RECITALS
WHEREAS, City desires to obtain the services of a private consultant to perform design services for the South Poway Pickleball Courts project (Project); WHEREAS, Consultant is a comprehensive landscape architecture and planning firm and has represented that Consultant possesses the necessary qualifications to provide such services; and
WHEREAS, City has authorized the preparation of an agreement to retain the services of Consultant as hereinafter set forth.
NOW, THEREFORE, IT IS MUTUALLY AGREED THAT CITY DOES HEREBY RETAIN CONSULTANT ON THE FOLLOWING TERMS AND CONDITIONS:
1. Scope of Services.
Consultant shall provide services as described in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
2. Compensation and Reimbursement.
City shall compensate and reimburse Consultant as provided in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
3. Term of Agreement.
The term of this Agreement shall be as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
4. Termination.
This Agreement may be terminated with or without cause by City. Termination without cause shall be effective only upon 60-day written notice to Consultant. During said 60- day period Consultant shall perform all consulting services in accordance with this Agreement.
This Agreement may be terminated by City for cause in the event of a material breach of this Agreement, misrepresentation by Consultant in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by City.
Termination for cause shall be effected by delivery of written notice of termination to Consultant.
Such termination shall be effective upon delivery of said notice. 3 of 29
. . .
1 ATTACHMENT A
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5. Confidential Relationship.
City may from time to time communicate to Consultant certain information to enable Consultant to effectively perform the services. Consultant shall treat all such information as confidential, whether or not so identified, and shall not disclose any part thereof without the prior written consent of the City. Consultant shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services.
The foregoing obligation of this Paragraph 5, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of Consultant, hereafter disclosed in publicly available sources of information; (iii) is now in the possession of Consultant without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to Consultant by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party.
Consultant shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this contract without the prior written consent of the City. In its performance hereunder, Consultant shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation.
6. Office Space and Clerical Support.
Consultant shall provide its own office space and clerical support at its sole cost and expense.
7. Covenant Against Contingent Fees.
Consultant declares that it has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of the Agreement. For breach of violation of this warranty, City shall have the right to annul this Agreement without liability, or, at its sole discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.
8. Ownership of Documents.
All memoranda, reports, plans, specifications, maps and other documents prepared or obtained under the terms of this Agreement shall be the property of City and shall be delivered to City by Consultant upon written permission by Consultant.
9. Conflict of Interest and Political Reform Act Obligations.
During the term of this Agreement Consultant shall not act as consultant or perform services of any kind for any person or entity whose interests conflict in any way with those of the City of Poway. Consultant shall at all times comply with the terms of the Political Reform Act and the local conflict of interest code. Consultant shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Consultant has a financial interest as defined in Government Code Section 87103. 2 4 of 29
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Consultant represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the City. "Consultant" means an individual who, pursuant to a contract with a state or local agency:
(A) Makes a governmental decision whether to:
1. Approve a rate, rule or regulation;
2. Adopt or enforce a law;
3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement;
4. Authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires City approval;
5. Grant City approval to a contract that requires City approval and to which the City is a party, or to the specifications for such a contract;
6. Grant City approval to a plan, design, report, study, or similar item;
7. Adopt, or grant City approval of, policies, standards, or guidelines for the City, or for any subdivision thereof; or
(B) Serves in a staff capacity with the City and in that capacity participates in making a governmental decision as defined in the Political Reform Act and/or implementing regulations promulgated by the Fair Political Practices Commission, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City's Conflict of Interest Code.
DISCLOSURE DETERMINATION:
~ 1. Consultant/Contractor will not be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above.
No disclosure required.
D 2. Consultant/Contractor will be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above. As a result, Consultant/Contractor shall be required to file a Statement of Economic Interest with the City Clerk of the City of Poway in a timely manner as required by law.
Julie Procopio, Director of Development Services
10. No Assignments.
Neither any part nor all of this Agreement may be assigned or subcontracted, except as otherwise specifically provided herein, or to which City, in its sole discretion, consents to in advance thereof in writing. Any assignment or subcontracting in violation of this provision shall be void.
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11. Maintenance of Records.
Consultant shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the contract period and for three (3) years from the date of final payment under this Agreement, for inspection by City and copies thereof shall be furnished, if requested.
12. Independent Contractor.
At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of the City of Poway. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes such services.
13. Licenses, Permits, Etc.
Consultant represents and declares to City that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for Consultant to practice its profession.
14. Consultant's Insurance.
Consultant shall provide insurance as set forth in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
15. Indemnification.
(a) For Claims (as defined herein) other than those alleged to arise from Consultant's negligent performance of professional services, City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "lndemnitees") shall have no liability to Consultant or any other person for, and Consultant shall indemnify, protect and hold harmless lndemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses, including reasonable attorneys' fees and disbursements (collectively "Claims"), which lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of Consultant's negligent performance under this Agreement, or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, sub-consultants or employees. (b) For Claims alleged to arise from Consultant's negligent performance of professional services, lndemnitees shall have no liability to Consultant or any other person for, and Consultant shall indemnify and hold harmless lndemnitees from and against, any and all Claims that lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise to the extent occurring as a result of Consultant's negligent performance of any professional services under this Agreement, or by the negligent or 4 6 of 29
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willful acts or omIssIons of Consultant, its agents, officers, directors, sub-consultants or employees, committed in performing any of professional services under this Agreement. For Claims alleged to arise from Consultant's professional services, Consultant's defense obligation to lndemnitees shall include only the reimbursement of reasonable defense costs and attorneys' fees to the extent caused by Consultant's negligence.
(c) The foregoing obligations of Consultant shall not apply to the extent that the Claims arise from the sole negligence or willful misconduct of City or its elected and appointed boards, officials, officers, agents, employees and volunteers. (d) In any and all Claims against City by any employees of the Consultant, anyone directly or indirectly employed by it or anyone for whose acts it may be liable, the indemnification obligation under this Section 15 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Consultant under worker's compensation acts, disability benefit acts or other employee benefit acts. (e) Consultant shall, upon receipt of written notice of any Claim, promptly take all action necessary to make a claim under any applicable insurance policy or policies Consultant is carrying and maintaining; however, if Consultant fails to take such action as is necessary to make a claim under any such insurance policy, Consultant shall reimburse City for any and all costs, charges, expenses, damages and liabilities incurred by City in making any claim on behalf of Consultant under any insurance policy or policies required pursuant to this Agreement. (f) The obligations described in Section 15(a) through (e) above shall not be construed to negate, abridge or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person indemnified pursuant to this Section 15. (g) The rights and obligations of the parties described in this Section 15 shall survive the termination of this Agreement.
16. Assumption of Risk.
Except for injuries to persons caused by the willful misconduct of any lndemnitee and not covered by insurance maintained, or required by this Agreement to be maintained, by Consultant: (a) Consultant hereby assumes the risk of any and all injury and damage to the personnel (including death) and property of Consultant that occurs in the course of, or in connection with, the performance of Consultant's obligations under this Agreement, including but not limited to Consultant's Scope of Services; and (b) it is hereby agreed that the lndemnitees are not to be liable for injury or damage which may be sustained by the person, goods or property of Consultant or its employees in connection with Consultant's performance its obligations under this Agreement, including but not limited to Consultant's Scope of Services.
17. Consultant Not an Agent.
Except as City may specify in writing, Consultant shall have no authority, expressed or implied, to act on behalf of City in any capacity whatsoever as an agent.
Consultant shall have no authority, expressed or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
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18. Personnel.
Consultant shall assign qualified and certified personnel to perform requested services. The City shall have the right to review and disapprove personnel for assignment to Poway projects.
City shall have the unrestricted right to order the removal of any person(s) assigned by Consultant by giving oral or written notice to Consultant to such effect.
Consultant's personnel shall at all times comply with City's drug and alcohol policies then in effect.
19. Notices.
Notices shall be given as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
20. Governing Law, Forum Selection and Attorneys' Fees.
This Agreement shall be governed by, and construed in accordance with, the laws of the State of California. Each party to this Agreement consents to personal jurisdiction in San Diego County, California, and hereby authorizes and accepts service of process sufficient for personal jurisdiction by first class mail, registered or certified, postage prepaid, to its address for giving notice as set forth in Exhibit "A" hereto. Any action to enforce or interpret the terms or conditions of this Agreement shall be brought in the Superior Court in San Diego County, Central Division, unless the parties mutually agree to submit their dispute to arbitration.
Consultant hereby waives any right to remove any such action from San Diego County as is otherwise permitted by California Code of Civil Procedure section 394. Notwithstanding the foregoing, in the event that the subject of such an action is compensation claimed by Consultant in the event of termination, Consultant's damages shall be limited to compensation for the 60- day period for which Consultant would have been entitled to receive compensation if terminated without cause, and neither party shall be entitled to recover their litigation expenses.
21. Gender.
Whether referred to in the masculine, feminine, or as "it," "Consultant" shall mean the individual or corporate consultant and any and all employees of consultant providing services hereunder.
22. Counterparts.
This Agreement (and any amendments) may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument. Documents delivered by telephonic facsimile transmission shall be valid and binding.
23. Entire Agreement.
This Agreement shall constitute the entire understanding between Consultant and City relating to the terms and conditions of the services to be performed by Consultant. No 6 8 of 29
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agreements, representations or promises made by either party, whether oral or in writing, shall be of any force or effect unless it is in writing and executed by the party to be bound thereby.
24. Certification and Indemnification Regarding Public Employees' Retirement Law/Pension Reform Act of 2013.
Contractor hereby certifies that all persons providing services to City by Contractor are not current members of the California Public Employees' Retirement System (CalPERS) and shall not become members of CalPERS while providing services to City.
Contractor further provides that in the event Contractor assigns a retired annuitant receiving a pension benefit from CalPERS to perform services for City, the retired annuitant is in full compliance with Government Code section 7522.56. A copy of Government Code section 7522.56 is attached hereto as Exhibit "B." Further, Contractor hereby fully and unconditionally indemnifies City from all penalties, fees, employer and employee contributions, or any other assessments imposed by CalPERS in the event CalPERS determines the person assigned by Contractor to provide services to City has been misclassified.
25. Severability.
If any provision of this Agreement is determined by any court of competent jurisdiction or arbitrator to be invalid, illegal, or unenforceable to any extent, that provision shall, if possible, be construed as though more narrowly drawn, if a narrower construction would avoid such invalidity, illegality, or unenforceability or, if that is not possible, such provision shall, to the extent of such invalidity, illegality, or unenforceability, be severed, and the remaining provisions of this Agreement shall remain in effect.
(Remainder of page intentionally left blank)
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IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement on the date first above written.
CITY OF POWAY SCHMIDT DESIGN GROUP
By:------------By:-------------
Chris Hazeltine, City Manager Jeff Justus, Technical Partner Date: Date: ------------------------
ATTEST:
Carrie Gallagher, CMC, City Clerk
APPROVED AS TO FORM:
By:-------------
Alan Fenstermacher, City Attorney
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October 6, 2026, Item #5
A.
"SPECIAL PROVISIONS"
EXHIBIT "A"
Scope of Services.
Consultant agrees to perform consulting services as required by City, which shall consist of the design services further described in the Scope of Services submitted with the proposals on pages 1-11 dated September 2, 2026, which is included in this document as Attachment 1, and incorporated by reference, as if its contents were fully set forth herein.
Consultant shall provide the necessary qualified personnel to perform the services.
B. Compensation and Reimbursement.
City shall pay Consultant a fee in accordance with the Cost Summary submitted with the proposals on pages 12-14 dated September 2, 2026, which are included in this document as Attachment 2. Total fee is not to exceed Four Hundred Fifty Thousand Eight Hundred Fifty-Nine Dollars ($450,859). Consultant's fee shall include and Consultant shall be responsible for the payment of all federal, state, and local taxes of any kind which are attributable to the compensation received.
In addition to said consulting fee, Consultant shall be reimbursed for all reasonable expenses, including lodging, telephone, and travel (air, auto, rail) necessarily incurred in performance of these services. Consultant shall bill City for such expenses incurred, referencing this Agreement. All expenses shall be itemized and supported by receipts for amounts in excess of Twenty-Five Dollars ($25.00). Statements for reimbursement of expenses shall be paid within two (10) days of approval by City. All air travel shall be billed at coach or special fare rates. Reimbursement for lodging is limited to travel from outside of San Diego County. Consultant shall receive prior authorization for air travel and lodging expenses. All other expenses shall be reimbursed in accordance with City's cash disbursement policies in effect at the time incurred.
C. Term of Agreement.
This Agreement shall commence and be effective as of October 7, 2026 ("Effective Date"), and shall automatically terminate upon completion of the Project, as determined by the City in its sole discretion, unless sooner terminated by City as provided in the section of this Agreement entitled "Termination." Upon the termination of this Agreement, Consultant shall return to City any and all equipment, documents or materials and all copies made thereof which Consultant received from City or produced for City for the purposes of this Agreement.
D. Consultant's Insurance.
1. Coverages:
Consultant shall obtain and maintain during the life of this Agreement all of the following insurance coverages:
(a) Comprehensive General Liability, including premises-operations, products/completed, broad form property damage, and blanket contractual liability with the 1 11 of 29
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following coverages: General Liability $1,000,000 Bodily Injury and Property Damage combined each occurrence and $2,000,000 aggregate.
(b) Automobile Liability, including owned, hired, and non-owned vehicles: $1,000,000 combined single limit.
(c) Consultant shall obtain and maintain, during the life of the Agreement, a policy of Professional Errors and Omissions Liability Insurance with policy limits of not less than $1,000,000 combined single limits, per claim and annual aggregate. (d) Workers' Compensation insurance in statutory amount. All of the endorsements which are required above shall be obtained for the policy of Workers' Compensation insurance.
2. Endorsements:
Endorsements shall be obtained so that each policy contains the following three provisions:
(a) Additional Insured. (Not required for Professional Errors and Omissions Liability Insurance or Workers' Compensation.) "City of Poway and its elected and appointed boards, officers, agents, and employees are additional insureds with respect to this subject project and contract with City." (b) Notice.
"Said policy shall not terminate, nor shall it be canceled, until thirty (30) days after written notice is given to City."
(c) Primary Coverage.
"The policy provides primary coverage to City and its elected and appointed boards, officers, agents, and employees. It is not secondary or in any way subordinate to any other insurance or coverage maintained by City."
3. Insurance Certificates:
Consultant shall provide City certificates of insurance showing the insurance coverages described in the paragraphs above, in a form and content approved by City, prior to beginning work under this Agreement.
E. Notices.
All notices, billings and payments hereunder shall be in writing and sent to the following addresses:
To City:
To Consultant:
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City of Poway -Development Services
PO Box 789
Poway, CA 92074
Schmidt Design Group
1310 Rosecrans St., Suite G
San Diego, CA 92106
October 6, 2026, Item #5
ATTACHMENT 1
SCHMIDT DESIGN GROUP
September 2, 2026
Cassie Seaboch
Project Manager -Assistant Engineer
Development Services Department
City of Poway
[email protected]
RE: RFP 27-003 South Poway Pickleball Courts
Revised September 2, 2026
Dear Ms. Seaboch and Selection Committee,
Thank you for the opportunity to provide the following revised proposal/agreement for the South Poway Pickleball Courts project located at the City's Business Park, adjacent to the Poway Sportsplex in the City of Poway, CA. We're very excited for the opportunity to design a new Pickleball facility to contribute to the enhancement of the Poway Parks and Recreation community.
The South Poway Pickleball Courts site is approximately 1.3 acres in size. The proposed project will include the construction of eight (8) pickleball courts with lighting, fencing, a shaded picnic areas, monument signage, landscaping and irrigation, stormwater treatment, drainage improvements, and one (1) single stall ADA accessible prefabricated restroom with water, sewer and electrical utilities.
Additionally, space for a future parking lot will be identified and set aside for consideration.
The scope and fee of this proposal is based on RFP 27-003 South Poway Pickleball Courts. The following reflects our understanding of the services to be performed by Schmidt Design Group, Inc. and consultant team.
SCOPE OF SERVICES
Task 1 -Project Management
1. Kick-Off Meeting: Schmidt Design Group (SDG) will attend a kick-off meeting with City staff and design team to further define the goals and objectives for the project as it relates to our limits of work.
2. Site Visit: SDG will visit the site to further evaluate existing conditions and facilities, topography, infrastructure, pedestrian and vehicular circulation patterns, surrounding land uses, and existing vegetation. We anticipate a total of one (1) consultant team site visit with the City of Poway Staff.
3. Research and Understanding: SDG will conduct a review of all available reference materials and documents that apply to the project. This includes previous planning studies, as-built documents related to the site, and City guidelines.
4. Meetings: We anticipate the following meetings will be required for the following design stages. a. Monthly Progress Meetings: We will attend up to eight {8) monthly progress review meetings attended by two SDG staff.
b. Preliminary Engineering: We will attend up to two (2) virtual meetings and two in-person meetings with the City and design team during this task attended by two SDG staff. a. 50% and 100% Design: We will attend up to six (6) virtual meetings with the City and design team during this task attended by two SDG staff. 1310 Rosecrans Street, Suite G San Diego, CA 92106
T 619.236.1462 I F 619.236.8792
UC. CA 2138 I NV 219 I AZ 3419
SCHMIDTDESIGN.COM
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South Poway Pickleball Courts
City of Poway
September 2, 2026
5. Schedule: SDG will provide a detailed project schedule to the City and design team with continuous updates, and a project status executive summary to be submitted with each monthly invoice.
Task 2 -Topographic Survey and Existing Utility Base Files Alyson Consulting (AC) will perform field topographic survey in accordance with City of Poway Requirements.
1. Horizontal and Vertical Survey Control: AC shall find and transfer CCS -NAD83 horizontal and NAVO 88 vertical control to the project. Horizontal and vertical survey control points set shall be made available to the client and will be maintained and utilized throughout the duration of the contract.
2. Topographic Survey: Consultant shall perform a ground topographic survey of the area shown on the provided exhibit. Area to be drafted at 10-scale and will include all hardscape, trees and visible above ground utilities. The inverts of sewer and storm drain manholes will be measured and included on the survey.
3. Utility Research/ Utility Survey: Consultant shall perform research at the City of Poway and the various other utility providers. This research will be used to create a utility base map that will aide in locating utilities in the field. The located utilities will then be added to the ground topographic survey.
4. Boundary Survey: Consultant shall perform research at the County of San Diego and on line resources to obtain record maps pertinent to the property boundary. A field survey will be performed to locate sufficient boundary monuments to solve the property boundary. *Note. This task does not include the setting of property corners or the recording of documents with the County of San Diego, the City of Poway or any other agency.
5. Plot Utilities: Consultant shall plot the utilities from the record utility maps and the field locations.
Task 3 -Geotechnical Evaluation
• Mobilization: Undertaking desktop study research to better understand the subsurface conditions within the project area. We will review historical documents including, but not limited to, topographic maps, aerial images, prior geotechnical reports for near-by properties, prior environmental reports for near-by properties (including boring/well logs and groundwater data), geologic maps, and hazard maps
• Subsurface Exploration: NVS proposes to advance between 4 to 6 test borings (using 1 day of drill rig rental time) within the proposed development area using a truck mounted drill rig with small diameter hollow stem augers to advance the borings to a target depth of 10 feet below surface grades or practical refusal. NVS will perform the following activities listed below:
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a. Marking out the locations of the proposed explorations on the ground surface where most feasible. We will coordinate the boring locations with you to evaluate the proposed improvements once the site layout is confirmed.
b. Conducting the following utility clearance activities to review the location of explorations relative to underground utilities prior to commencing the field work:
i. Notifying Underground Service Alert (USA)
ii. Reviewing as-built utility plans (if available)
iii. Subcontracting with a private utility locating service c. Engaging a drilling contractor to advance 6-to 8-inch diameter borings to the target depths. The drilling contractor will obtain bulk samples in the upper 5 feet and drive samples using Modified California and Standard Penetration Test split-barrel samplers.
An NVS engineer or geologist will supervise the field work, log the borings, collect and label the soil samples, and transport them to our geotechnical testing laboratory. 2 October 6, 2026, Item #5
South Poway Pickleball Courts
City of Poway
September 2, 2026
d. Abandoning the explorations using drilling spoils and repair the boring locations to match existing conditions. Any excess soil cuttings will be thin spread on site. e. Drill two shallow borings to conduct field borehole infiltration testing near the proposed storm drain basin. We will coordinate with you to determine the actual infiltration test depth based on preliminary basin design assumptions.
f. The test holes will be pre-soaked and tested per County of San Diego requirements. Upon completion of infiltration testing, the test holes will be abandoned and explorations backfilled with soil.
• Geotechnical Laboratory Testing: NVS will conduct testing in one of our accredited laboratories in San Diego on selected samples obtained from the borings to assess pertinent physical and geotechnical engineering characteristics. We expect the laboratory testing program to focus on obtaining information about the physical characteristics of the soils. Laboratory testing may include in-place soil unit weight and moisture content, sieve analysis, expansion index, and corrosion tests. We will determine the actual program using the observation of soil types and conditions from the geotechnical borings.
• Interpretation, Analyses, and Reporting: NVS will compile the data, undertake geotechnical engineering interpretation and analyses, and prepare a draft Geotechnical Investigation Report.
The report will focus on describing the subsurface conditions interpreted within the planned development and pertinent recommendations for the design, such as post tensioned slab design, infiltration rate and grading recommendations. NVS will issue one draft report for internal review and revise the report considering any comments from the design team. We will not issue a final signed and sealed copy until instructed by you.
Task 4 -Preliminary Engineering
1. Research and Investigation: Design team will gather reference as-built drawings from the Client, City, and the franchise utility companies to determine the position of existing utilities on and adjacent to the property including one site visit to field verify the existence of utilities and other improvements on and adjacent to the site.
2. Schematic Design: Conceptual level Layout Plan: SDG will prepare minimum of three (3) Conceptual Level Layout Plans illustrating initial proposed uses and treatments for the site. The plans will be rendered, in color, and illustrate the pickleball courts location, connection to the street frontage and improved entry experience, immediate size context, pedestrian circulation patterns, visual screening, refined planting palette, site furnishings, and landscape areas. Civil input includes review of the site plan to address schematic grading requirements, utilities, drainage, ADA access, and preliminary stormwater BMP sizing. Electrical input includes placement of proposed pedestrian and sports court lighting.
3. Preliminary Plant Palette: SDG will develop a preliminary plant palette for the project. One (1) plant image board will be prepared to further illustrate the composition of the proposed palette.
4. Precedence Imagery: One (1) precedence image board will be prepared to further illustrate the intended character, composition, and materiality of the various outdoor spaces.
5. Renderings and Visualizations: SDG will develop two Renderings per concept for use by the City and stakeholders in decision making.
6. Concept Review Meeting: SDG will present the initial schematic design alternatives and associated imagery/renderings to the Owner for feedback.
7. Preferred Concept Design: A Preferred Design will be developed based on the input received from the Owner and team. The plan will reflect the preferred arrangement of programming elements, pedestrian circulation patterns, visual screening, refined planting palette, and site furnishings. Civil input includes review of the site plan to address schematic grading · requirements, utilities, drainage, ADA access, and preliminary stormwater BMP sizing. Electrical 3 15 of 29
October 6, 2026, Item #5
South Poway Pickleball Courts
City of Poway
September 2, 2026
input includes placement of proposed pedestrian and sports court lighting. The schematic design will be color rendered and suitable for presentation purposes. One (1) minor refinement to the Preferred Schematic Design is anticipated.
8. Meetings: SDG team will attend up to two (2) virtual meetings and two in-person meetings with the City and design team during this task attended by two SDG staff. (See Task 1-Project Management for meeting requirements).
9. Cost Estimating: The SDG team will prepare probable cost of construction estimates for the three (3) concept site plans.
10. Entitlement Documentation: SDG will assist the City with Entitlment documentation and attendance at a City Council Meeting for approval. It is anticipated that the approved Concept Design will satisfy the requirements of the Conditional Use Permit amendment.
Task 5 -Environmental and Cultural Evaluation
The overall approach is to develop a comprehensive and accurate Project Description that, once refined through coordination with City staff and SDG, will be provided to the technical resource teams to support their analyses of cultural resources, noise, and traffic. Based on the results of these technical studies, Dudek's CEQA Project Manager, Josh Saunders, will work closely with City of Poway staff to determine the appropriate level of environmental review. At this time and based on our understanding of prior environmental/CEQA documents prepared for the South Poway Sports Park that included two tennis courts, a parking lot, and racquet courts at the proposed pickleball courts project site, we assume that an Addendum to the City's General Plan Environmental Impact Report (EIR), the South Poway Specific Plan (SPSP) EIR, or the 1991 Initial Study/Mitigated Negative Declaration for the South Poway Sports Park would be an appropriate and legal y defensible CEQA document. As an Addendum to an EIR presents a stronger and more defensible approach due to an assumed more robust environmental record presented in an EIR (compared to a MND), an Addendum to a prior EIR is the recommended approach. However, as neither the General Plan EIR or SPSP EIR are available on the City's website and were not reviewed/available during preparation of this proposal, and because an Addendum to the 1991 IS/MND is an acceptable and defensible option, our approach is to work closely with City staff to determine availability of other prior CEQA documents prepared for the site prior to the initiation of proposed CEQA work. Based on our experience, close coordination with the CEQA Lead Agency and open conversations of intended approach ensures shared understanding of document defensibility and buy-in from all parties.
An addendum is considered an appropriate environmental document when minor technical changes or additions are required of the previously certified environmental document and none of the changes identified in the California Environmental Quality Act (CEQA) Guidelines Section 15162 are applicable.
The proposed change in court use from tennis to pickleball is a minor change that is unlikely to result in new, previously undisclosed impacts or more severe impacts than previously disclosed. As such, an addendum would provide the appropriate level of environmental review for the project's minor changes. The addendum would update the evaluation of all CEQA issues areas originally documented in the prior CEQA document (herein assumed to be the 1991 IS/MND but potentially subject to change).
The addendum also would evaluate other items such as whether existing conditions under which the project would be undertaken have changed, whether there are any new or different regulations that would change the previously disclosed impacts or if any new or different mitigation should be recommended. Ultimately, in all these instances, the goal of CEQA is to determine whether there would be any new or substantially more severe environmental impacts because of the changes to the project.
1. Project Start-up Activities
16 of 29
a. Dudek's project manager and analyst will attend one kickoff meeting with the City of Poway and design team.-The purpose of the kick-off meeting is to compile the relevant background 4 October 6, 2026, Item #5
South Poway Pickleball Courts
City of Poway
September 2, 2026
data and reports; clearly define the proposed project, discuss the schedule and assumptions for achieving the schedule, identify all discretionary actions, establish early community among various project team members. In addition to the above activities, Dudek staff will review relevant background materials related to prior development and environmental review of South Poway Sports Park, and South Poway Business Park. i. Deliverables:
• Attend one Kick off meeting
• Submit written request for additional information, if necessary.
2. Technical Analyses
17 of 29
a. Cultural Resources: The cultural resources inventory will include archival research, a search of the Native American Heritage Commission Sacred Lands File, a pedestrian survey, and documentation of results. All services proposed will be performed in compliance with CEQA. Dudek understands that no federal nexus has been identified that would require compliance with Section 106 of the National Historic Preservation Act (NHPA).
i. Record Search: Dudek will begin by conducting a California Historical Resources Information Systems records search of the current project area and a 1-mile radius at the South Coastal Information Center {SCIC), which houses cultural resource records for San Diego County. We assume no more than $800 in direct records search fees. The purpose of the records search is to identify any previously recorded cultural resources located within the project area and provide information on the type of resources known to the area. In addition to a review of previously prepared site records and reports, the records search will also provide information on historical maps of the project area; ethnographies; the National Register of Historic Places; the California Register of Historical Resources; the California Historic Property Data File; and the lists of California State Historical Landmarks, California Points of Historical Interest, and Archaeological Determinations of Eligibility.
ii. NAHC and Tribal Outreach: Dudek will contact the California Native American Heritage Commission (NAHC) for a review of its Sacred Lands File. The NAHC will determine whether any NAHC-listed Native American sacred lands are located within or adjacent to the project area. In addition, the NAHC will provide a list of Native American representatives who should be contacted for additional information. Dudek will prepare and mail a letter to each of the NAHC-listed contacts via Certified Mail, requesting that they contact us if they know of any Native American cultural resources within or immediately adjacent to the project.
We assume no more than 30 Native American will need to be contacted; however, the exact number may vary. This process is to inform the archaeological resources inventory and does not constitute consultation with tribes. iii. Survey: A qualified Dudek archaeologist will survey the approximately 5-acre project area for archaeological resources (including both prehistoric and historic archaeological resources). Dudek will subcontract a regionally appropriate Kumeyaay Native American monitor from Red Tail Environmental, Inc. to participate in the survey. Dudek assumes that the survey will require one qualified archaeologist and one Kumeyaay Native American monitor no more than one (1) day. Dudek also assumes that the survey will not identify archaeological resources that require formal recordation, including archaeological isolates and sites (i.e., no resources will be encountered, and no previously recorded resources will require updates). No artifacts, samples, or specimens will be collected during the survey. 5 October 6, 2026, Item #5
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South Poway Pickleball Courts
City of Poway
September 2, 2026
Should any resources be encountered during the survey requiring recordation, we will work with you to augment this scope and cost as appropriate to accommodate Department of Parks and Recreation (DPR) 523 series resource records. iv. Cultural Resources Letter Report: Dudek will prepare a negative cultural resources letter report in compliance with CEQA. The report will summarize the results of the records searches, Native American coordination, background research, and cultural resources survey. We assume no more than one draft and one final version of the report will be required.
v. Assumptions:
• Direct costs for the SCIC access and data costs will be no more than $800. • The NAHC contact list will consists of no more than 30 Tribal representatives. • The survey will require one (1) archaeologist and one (1) Native American monitor no more than one (1) day to complete.
• Mileage is calculated from the Dudek Encinitas office to the project area at the 2026 federal mileage rate.
• No archaeological resource discoveries will be made that require formal recordation or evaluation.
• A negative letter report will suffice for project documentation. • The report will require no more than one (1) round of edits for City approval. vi. Deliverables: Draft and Final negative resources letter report. b. Noise
i. Review of Project Materials: Dudek staff will review relevant materials provided by you, including site plans and the proposed schedule of court hours. After reviewing all available project materials, Dudek will prepare a request for any outstanding data needed to conduct the analysis. If precise information on a particular factor is not available, Dudek will make every effort to quantify these items using the best available information for comparable data sources, but in all cases will consult first with you regarding the information needed.
ii. Existing Sound Conditions Noise Monitoring: Dudek will conduct a sound monitoring survey to measure the existing background sound levels. The sound monitoring survey will include the collection of sound-level data at one long-term unattended and up to two short-term attended (10-to 15-minute) locations. Long term monitoring will be conducted for a multi-hour period comparable to the expected operations of the proposed court hours. The short-term attended monitoring will be conducted with concurrent traffic volume counts, if appropriate. The sites will be located on-site and/or adjacent to the nearest commercial properties in publicly accessible locations to quantify the diurnal sound exposure of the site and the surrounding land uses to roadway traffic and other existing sound sources.
Sound level measurements will be performed with American National Standards Institute (ANSI) Class 1 or 2 sound level meters (SLM). Due to the project proposing sources of sound to which humans are most sensitive (music and speech), background sound monitoring will include both A-weighted and 1/3 octave band sound pressure level data at some sites to aid in the comparison between background and predicted sound levels. Metrics will include the equivalent continuous level (Leq), and relevant percentiles, such as 5th, 10th, 50th, and 90th. iii. Analysis of Project Generated Noise: Sound propagation modeling for the project will be conducted using the Cadna/A sound prediction model, which implements the ISO 9613-2 standard by taking into account source and receptor locations, 6 October 6, 2026, Item #5
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South Poway Pickleball Courts
City of Poway
September 2, 2026
varying terrain, source spectral content, and a number of other factors that have an effect on sound attenuation and propagation. The Cadna/A model has been accepted as an appropriate modeling program in California and permitting cases nationwide.
Dudek has conducted pickleball sound pressure level (SPL) measurements during competitive and recreational pickleball matches at other facilities. This measurement data will be used to inform inputs of the sound modeling. Receptor locations representing the closest offsite residences and other noise-sensitive land uses will be included in the model.
Model results will be analyzed for overall A-weighted sound levels. Up to two initial model runs are included in this scope for 1) a worst-case of 'recreational' pickleball use with all courts active and 2) a worst-case of 'competitive' pickleball use with all courts active. Following this initial modeling, if Project sound levels at the offsite receptor locations would exceed allowable City limits, Dudek will model portions of or the perimeter fencing as a solid barrier or make other recommendations (i.e., reorienting the courts, using low noise paddles, etc .. ).
Dudek will determine the heights of the proposed barrier segments, as necessary, to determine the overall height that would be necessary to attenuate pickleball noise at the closest residences to comply with applicable municipal code limits. Up to three mitigation model scenarios are included in this scope.
Prediction output will be tabulated for a set of nearest and/or representative offsite sensitive receptors and presented as color-coded noise level grids or "contour" (e.g., five-decibel (5 dB] decrements) maps of sound pressure levels across a horizontal plane at five feet above local grade (or at a different elevation serving the purpose of the assessment).
iv. Impact Analysis: Dudek will assess the significance of environmental noise impacts based on relevant City, state, and federal thresholds. If potentially significant noise impacts are identified, mitigation measures will be recommended to reduce impacts to a less-than-significant level (where feasible). XXX Calculated sound levels from the results of the sound propagation modeling of on-site operations, off-site traffic, and construction activities will be compared against Poway noise and vibration limits and the background sound levels occurring at the closest neighbors. If calculated sound or vibration levels are determined to exceed limits, recommendations for sound control will be provided (i.e., orientation of facility equipment, use of temporary sound barriers, quieter paddles, etc.) as supported by the predictive sound modeling scenarios as described above. XXX Humans are particularly sensitive to the sound characteristics of some of the proposed on-site activities (potentially impulsive sounds). The time-averaged A-weighted noise limits used by Poway and most other jurisdictions do not take into account this increased sensitivity of humans to impulsive type sounds. To address these sounds, and while their assessment may not be required under current CEQA regulations or expectations, we will supplement the City noise limits with recommendations provided by the World Health Organization (WHO) or other relevant sources (e.g., recent NoiseCon papers). The results of this analysis will be documented in the technical noise report for informational purposes but will not be included as part of the CEQA analysis framework. XXX This scope assumes that the project will generate minimal construction and traffic related impacts; therefore, quantitative construction and traffic noise analyses are not included in this scope. Similarly, given the proposed project being surrounded by an existing commercial-type built environment comprising single and multi-story structures 7 October 6, 2026, Item #5
20 of
29 South
Poway
Pickleball
Courts
City
of
Poway
September
2,
2026
well
within
the
edge
of
a
mesa
overlooking
the
nearest
existing
residential
land
uses
located
downhill
and
over
a quarter-mile
away
on
Gate
Drive
and
Paseo
Bonita,
adverse
noise
effects
to
such
homes
are
not
anticipated
and
their
study
is
not
included
herein.
v.
Assumptions
: Dudek
will
review
all
project-related
materials
following
formal
notice
to
proceed
and
will
prepare
and
submit
to
SDG
and/or
City
a detailed
data
request
for
identifying
informational
needs
for
the
noise
analysis/modeling
effort.
Model
results
will
be
provided
in
the
form
of
an
A-weighted
sound
level
contour
map
and
a table
of
projected
operational
sound
levels
at
modeled
sensitive
receptors
. Dudek
will
respond
to
a single
round
of
comments
from
SDG
and
the
City
. Access
will
be
obtained
to
all
Project
areas
and
access
constraints
and/or
protocol
will
be
communicated
to
Dudek
prior
to
survey
mobilization
.
vi.
Deliverables:
Draft
and
Final
Noise
Memorandum
(electronic
copies)
c.
Transportation:
Dudek's
in-house
transportation
planners
and
engineers
will
prepare
a
transportation
technical
memorandum
for
the
proposed
project
to
support
the
CEQA
document
. The
proposed
project
includes
development
of
eight
(8)
pickleball
courts
on
a
vacant
site
adjacent
to
Poway
Sportsplex
and
existing
business
park
located
at
the
northwest
corner
of
Crosthwaite
Circle
and
Stowe
Drive
in
the
City
of
Poway
(City).
The
TA
will
be
prepared
consistent
with
City
of
Poway
Transportation
Master
Element
(March
2010),
Guidelines
for
Transportation
Impact
Studies
in
the
San
Diego
Region
(May
2019),
and
current
CEQA
requirements
per
Senate
Bill
743
(SB
743)
. Per
the
Institute
of
Transportation
Engineers'
(ITE)
Trip
Generation
Manual,
12th
Edition
(2025),
the
daily
and
peak
hour
trip
generation
of
eight
pickleball
courts
(ITE
land
use
code
489)
is
estimated
to
be
approximately
314
daily
trips,
15 AM
and
35 PM
peak
hour
trips
. Because
the
project
would
not
generate
more
than
50 weekday
peak
hour
trips
it
would
not
warrant
a detailed
LOS
analysis
per
the
San
Diego
Region
Guidelines
. The
technical
memorandum
would
provide
a trip
generation
and
vehicle
miles
traveled
(VMT)
analysis
per
current
CEQA
requirements
i.
Trip
Generation
and
Vehicle
Miles
traveled
Analysis
: Dudek
will
prepare
a trip
generation
analysis
of
the
proposed
project
using
the
trip
rate
of
pickleball
courts
per
ITE
Trip
Generation
Manual
as
described
above. Dudek
will
compare
the
trip
generation
of
the
proposed
project
with
the
appropriate
component
of
the
approved
project
to
inform
the
analysis
in
the
CEQA
addendum,
if
appropriate
information
is
available
. The
proposed
project
is
a recreational
facility
for
the
community
and
hence
it
would
be
a local
-serving
use.
The
City
does
not
have
its
own
VMT
guidelines,
therefore
the
San
Diego
Regional
Guidelines
would
be
used
for
determ
ining
the
project's
VMT
screening
. The
San
Diego
Regional
Guidelines
consider
a project
to
be
a
"small
project"
if it
is
consistent
with
the
General
Plan
and
generates
less
than
1,000
daily
trips,
or
if
a project
inconsistent
with
General
Plan
generates
500
or
less
dai
ly trips
. The
guidelines
include
local-serving
retail
projects
to
be
screened
out,
however
, do
not
specify
if
local-serving
recreational
uses
can
be
screened
out.
Because
the
project
would
generate
fewer
than
500
daily
trips,
it
would
be
screened
out
of
detailed
VMT
analysis
and
presumed
to
have
a
less
than
significant
impact
.
ii.
Technical
Memorandum
: The
methodologies,
assumptions,
analyses,
and
findings
for
VMT
screening
will
be
summarized
in
a memorandum
. All
necessary
tables
and
figures
will
be
provided
. Any
existing
traffic
count
data
provided
by
the
City
will
be
included
as
an
attachment
to
the
memorandum
for
informational
purposes
. A
draft
memorandum
will
be
submitted
to
the
City
for
review
. This
scope
assumes
one
round
of
consolidated
review
and
once
comments
are
received,
Dudek
wi
ll
8 October 6, 2026, Item #5
South Poway Pickleball Courts
City of Poway
September 2, 2026
prepare a final memorandum. A summary of the results of the transportation assessment will be included in the CEQA document.
3. Draft Addendum
a. Dudek will prepare an Addendum for the proposed project that is consistent with the procedural and substantive provisions of CEQA Guidelines Section 15063 and 15072. The objective of this task is to prepare a comprehensive, accurate, and objective project-level Addendum for the proposed project that fully complies with CEQA and the Guidelines, and all applicable guidance and procedures established by the City for the purposes of environmental review. This scope of work assumes that only some portions of the original MND (or EIR) for the site will require updating as part of the Addendum. If extensive sections require updating, this proposal will be updated accordingly. b. Utilizing the Appendix G Environmental Checklist from the current CEQA Guidelines, the addendum will look at all twenty (20) individual potential impact areas (and the individual thresholds) comparatively to analyze whether compared to the previously prepared MND (or EIR), there are any new or substantially more severe environmental impacts that would result from either (1) a change in existing conditions; (2) new or different environmental regulations; or (3) mitigation measures that are no longer enforceable or effective or new mitigation measures that should be considered. The addendum will be prepared in conformance with a City-approved initial study checklist format.
c. Deliverables: One electronic copy (in Word or PDF format) of the Draft Addendum.
4. Cost Assumptions
a. This scope of work, and cost estimate reflect our current understanding of the project requirements and assumes that the City will require the identified technical analyses to support the CEQA document approach. Please note that should the Addendum be subject to criticism from opponents or other parties prior to project approval and City staff determine that a more robust analysis (such as a new MND) is necessary, a change order and revised scope of work will be required. Amendments to the scope of work and cost will be necessary if the project conditions or assumptions outlined above are changed.
Task 6 -Plans, Specifications, Schedule Estimate, and Cost Estimate:
Contract Documents Phase and Permitting (50% and 100% submittals): SDG will provide one (1) scaled and dimensioned drawing package as necessary to communicate the design intent, sizes, and material selection for the project hardscape treatments, various amenity spaces, landscape improvements, and irrigation system(s). This also includes plans, specifications, schedule estimates, and cost estimating.
1. Landscape Construction Plans and Details: SDG will develop plans and details to illustrate the layout and placement of elements including sidewalks, visual screening elements, site furnishings, monument signage, shade structure(s) and landscape planting areas. Details will be provided or reference appropriate City standards.
2. Landscape Construction Materials and Finish Schedule: The schedule will denote the manufacturer, model number, color, and finish of all proposed improvements.
3. Grading and Drainage Coordination: SDG will coordinate with the project Civil Engineer regarding precise grading, storm water, and drainage. LE will prepare a grading and drainage plan to be submitted to the City of Poway for a Grading Permit. The grading plan will include details for all proposed storm drain and water quality facilities as well as erosion control. 9 21 of 29
October 6, 2026, Item #5
South Poway Pickleball Courts
City of Poway
September 2, 2026
Calculations for earthwork quantities are included in this task. LE will also prepare a Drainage Study in accordance with the City of Poway Drainage Design Manual.
4. Electrical and Lighting Coordination: SDG will coordinate with the project Electrical Engineer regarding electrical and lighting placement throughout the facility.
5. Civil Engineering Drawings: LE will prepare Civil Engineering related sheets to be included in the building plan set. Construction documents will include a Title Sheet with legend, a Details Sheet, a Monumentation Plan, a Horizontal Control Plan, a Precise Grading Plan, an ADA access plan, a Private On-Site Utilities Plan to include the on-site utilities and the sewer and water connections to the proposed restroom facility.
6. Stormwater Management: LE will prepare a PDP Storm Water Quality Management Plan (SWQMP) in accordance with the City of Poway BMP Design Manual.
7. Right-of-Way Submittal: LE will prepare a right-of-way plan to be submitted to the City of Poway for work proposed in the public right of way. The work will include new sewer and water connections to the existing public facilities in Crosthwaite Circle, and necessary surface improvements determined during the preliminary engineering phase. Also included are traffic striping and traffic control plans on Crosthwaite Circle and Stowe Drive as needed.
8. Landscape Plans and Details: SDG will develop plans to indicate the locations, sizes, and species of all landscape materials. A planting legend will be developed and include common name, botanical name, and proposed container size. Details will be provided or reference appropriate City standards.
9. Irrigation Plans and Details: SDG will develop plans to consist of a listing of irrigation system components including irrigation heads, valves, and smart controllers if required (manufacturer and equipment model numbers). The irrigation system will be designed to meet local water conservation requirements. Details will be provided or will reference appropriate City standards. All irrigation will be designed to utilize recycled water.
10. Electrical Engineering: EEi Engineering will coordinate with SDG&E for new electrical service, and Musco for new sport court lighting. EEi to provide adequate lighting for walkways and sports lighting. Electrical design drawings to include: Single line diagrams and electrical load calculations, lighting plans with luminaire selections, outdoor Title 24 Calculations and forms, electrical site plan, grounding and bonding of electrical system components, and photometric plans.
11. Lighting Study: EEi Engineering to conduct a lighting study for the approved lighting layout.
Lighting study to include: Photometric/foot candle grid, average, maximum, and minimum footcandles across entire area, uniformity data/ ratios, fixture schedules and fixture layouts, luminaire schedule, additional views (3D isometric view showing light intensity).
12. Structural Engineering: AARK Structural Engineering will provide structural recommendations on fence and gate posts, light pole foundations, prefabricated restroom and shade structure review, miscellaneous site structures such as monument signage and pickleball court post tensioned slab(s). Structural calculations, drawings and specifications will also be included.
Structural recommendations will be included as red-line markups of design team provided plans, section, and detail as required. Limited preparation of cost estimating will be included for material quantity takeoffs only. AARK will be available for up to two (2) design phase meetings.
13. Geotechnical: Review plans and specifications for conformance with recommendations presented in the geotechnical report. Add stamps and signatures to the final plans.
14. Cost Estimating: We will provide preparation of cost estimates for the preliminary site plans.
15. Specifications: Technical specifications will be prepared using CSI formatted sections.
16. Submittals: SDG will provide 50% and 100% Construction Document packages for submittal. It is assumed the 100% submittal will constitute the first permit submittal to the City of Poway. 10 22 of 29
October 6, 2026, Item #5
South
Poway
Pickleball
Courts
City
of
Poway
September
2,
2026
17. Design
Support
and
Plan/Specification
Review
: We
have
included
a suggested
budget
for
as
needed
design
support
and
geotechnical
review
of
the
construction
plans
and
earthwo
rk
specifications
and
provide
comments
as
needed.
18 .
Meetings
: We
anticipate
attending
up
to
six
(6)
meetings
total
attended
by
two
(2)
SDG
staff
.
{See
Task
1-
Project
Management
for
meeting
requirements)
.
Task
7 -
Permitting
1. Permit
Processing:
SDG
and
design
team
will
revise
the
construction
document
package
per
City
and
review
agency
comments
to
obtain
perm
it approval.
It
is
assumed
that
hardscape,
landscape,
irrigation,
civil
engineering,
and
structural
plans
for
the
building,
fences,
courts,
shade
structures,
lighting
and
electrical
will
be
provided
for
processing
and
permitting
through
the
City
of
Poway
. A
separate
off-site
ROW
package
will
be
submitted
for
work
required
in
the
ROW.
A
total
of
sixty
(60)
hours
is
included
to
obtain
project
approval.
We
ant
icipate
a total
of
four
(4)
permit meetings
with
the
City
and/or
design
team.
2. Recycled
Water
Processing
: SDG
will
process
the
recycled
water
plans
through
the
City
of
Poway
and
DEHQ
.
Task
8 -
Bidding
and
Construction
Support
1. Bidder
Coordination:
The
design
team
will
be
available
during
the
contract
bidding
phase
to
respond
to
RFl's.
2. Construction
Meetings:
The
design
team
will
be
available
to
attend
up
to
two
(2)
construction
meetings
in
support
of
the
project.
3. Site
Visits
: The
design
team
will
be
available
to
attend
site
visits
in
support
of
the
project
.
a.
SDG
will
be
available
to
attend
up
to
five
(5)
site
visits.
b.
LE
will
be
available
to
attend
up
to
three
{3)
site
visits
.
c.
EEi
will
be
available
to
attend
up
to
one
(1)
site
visits.
d.
AE
will
be
available
to
attend
up
to
one
(1)
site
visit
.
4. Hardscape
:
Approve
submittals,
respond
to
RFl's,
prepare
ASl's
and
bulletins
, and
substantial
complet
ion
approval.
A
total
of
twenty-five
(25)
hours
is
included
.
5. Grading
and
Drainage:
Approve
submittals
, respond
to
RFl's,
prepare
ASl
's and
bulletins,
and
substantial
completion
approval.
A
total
of
forty
(40)
hours
is
included
.
6. Electrical
and
Lighting:
Approve
subm
ittals,
respond
to
RFl's,
prepare
ASl's
and
bulletins,
and
substantial
completion
approval.
A
total
of
thirty
(30)
hours
is
included.
7. Planting:
Approve
submittals,
respond
to
RFl's,
prepare
ASl's
and
bullet
ins,
substantial
completion
approval,
and
post-maintenance
review
trip
. A
total
of
twenty-five
(25)
hours
is
included
.
8. Irrigation:
Approve
submittals,
respond
to
RFl's,
prepare
ASl's
and
bulletins,
trips
to
site
for
coverage
test,
substantial
completion
approval
, and
post-maintenance
review
trip
. A
total
of
twenty-five
{25)
hours
is
included
.
9. As-Builts:
The
design
team
will
prepare
As-Built
plans
based
on
the
changes
made
during
construction,
identified
by the
contractor
and
project
manager.
11 23
of
29 October 6, 2026, Item #5
ATTACHMENT 2
COST SUMMARY {Hourly Not To Exceed)
Task 1 -Project Management
Schmidt Design Group, Inc
Task 2 -Topographic Survey & Existing Utility Base
Schmidt Design Group, Inc
Alyson Engineering (Surveys)
Task 3 -Geotechnical Evaluation
Schmidt Design Group, Inc
NVS Geotechnical
Task 4 -Preliminary Engineering
Schmidt Design Group, Inc
Leppert Engineering
EEi Electrical Engineering
EEi Lighting Study
AARK Structural Engineering
Task 5 -Environmental and Cultural Evaluation
Schmidt Design Group, Inc
Dudek Environmental
Task 6 -Plans, Specs, Schedule and Cost Estimate
Schmidt Design Group, Inc
Leppert Engineering (Civil)
Leppert Engineering (Reports)
EEi Electrical Engineering
AARK Structural Engineering
Unique Recreation (Shade Structure Engineering)
Task 7 -Permitting
Schmidt Design Group, Inc
Leppert Engineering (Civil)
EEi Electrical Engineering
AARK Structural Engineering
NVS Geotechnical
Task 8 -Bidding and Construction Support
Schmidt Design Group, Inc
Leppert Engineering
EEi Electrical Engineering
AARK Structural Engineering
Reimbursable Expenses
Schmidt Design Group, Inc
Total
12 24 of 29
$12,760.00
$1,240.00
$26,796.00
$1,240.00
$22,550.00
$26,990.00
$7,700.00
$7,978.30
$13,788.50
$1,193.50
$1,240.00
$76,707.40
$55,940.00
$46,860.00
$16,060.00
$42,762.50
$10,323.50
$3,850.00
$12,930.00
$11,000.00
$1,166.00
$1,919.50
$2,200.00
$17,340.00
$14,300.00
$7,007.00
$2,516.80
$4,500.00
South Poway Pickleball Courts
City of Poway
September 2, 2026
$12,760.00
$28,036.00
$23,790.00
$57,650.30
$77,947.40
$175,796.00
$29,215.50
$41,163.80
$4,500.00
$450,859.00
October 6, 2026, Item #5
South Poway Pickleball Courts
City of Poway
September 2, 2026
PROJECT EXCLUSIONS
This proposal has been prepared with the following assumptions and exclusions:
A. We assume existing As-built drawings will be available for existing utilities, planting and irrigation.
B. Bid Support is excluded per Addendum 2 response. We have included RFI responses to assist the City. Preparation of Bid Addenda is not included.
C. Landscape and irrigation repairs are only anticipated for areas impacted by construction.
D. Design of a new parking lot is excluded per the RFP and Addendum 2 response.
E. Public Outreach is excluded per Addendum 2 response.
F. Illustrative and 3D simulations are excluded.
G. Designing to LEED or SITES standards and/or associated documentation is excluded.
H. SDG&E services and/or connection fees are to be paid for by the City.
I. Attendance at any additional meetings not already identified in the scope above will be considered additional. Additional meetings will be billed on a time and materials basis.
J. Additional submittals not specifically outlined in this scope of work will be considered additional services.
K. Value engineering after the 100% submittal is excluded.
L. Signage and wayfinding design are excluded other than the monument sign.
M. A SWPPP/NOI is excluded from this scope.
N. Electrical design associated with fire sprinkler and alarms.
0. Electrical demand load recording readings.
P. Security, access control, CCTV or other low voltage systems design/wiring.
Q. Follow up Title 24 documentations from changes made to the lighting system (added fixed or plug- in luminaires) after the issuance of approved permitted (by reviewing authority) documents.
R. All plan processing and permitting fees shall be paid by others.
S. Boundary survey mapping, record of survey map or a Corner of Record document.
T. Construction staking.
U. Pot holing of utilities.
V. Technology scanning, VR modeling, animated simulations, and artificial intelligence.
W. Providing services (i) because of Project changes concerning size, quality, complexity, schedule, phasing or the method of procuring construction contracts; (ii) required due to a Project suspension, or changes in Project management, or by defects or deficiencies in the work or services provided by or the termination of other consultants or any Project contractor or in connection with contractor proposals or claims; or (iii) due to conditions or circumstances not now anticipated or reasonably foreseeable.
FEE AND PAYMENT SCHEDULE
Monthly invoices will be presented reflecting percentage of completion for each phase of work.
ADDITIONAL AND HOURLY SERVICES
Hourly Rates
Principal Landscape Architect/President ..................................................................................... $300/hour Principal Landscape Architect/Partner ........................................................................................ $265/hour Principal/Studio Director ............................................................................................................. $225/hour Associate Landscape Architect ..................................................................................................... $180/hour Senior Project Manager/Licensed Landscape Architect/Certified Arborist ................................. $165/hour Project Manager .......................................................................................................................... $155/hour Senior Landscape Designer .......................................................................................................... $135/hour Landscape Designer ..................................................................................................................... $120/hour Clerical/Typist ......................................... , .......................................... -............................................ $95/hour 13 25 of 29
October 6, 2026, Item #5
Reimbursable
Expenses
South
Poway
Pickleball
Courts
City
of
Poway
September
2,
2026
Reimbursable
expenses
such
as
reproduction
printing
, delivery
service,
soils
testing,
permits,
parking,
project
specific
supplies,
etc
., will
be
marked
up
by
10%.
In-house
plotting
will
be
charged
per
square
-foot
at
the
following
rates:
bond
$2
.00
per
square
-foot,
vellum
$3
.00
per
square-foot,
mylar
$4.00
per
square-foot
, and
color
$5
.00
per
square
-foot
. In
-house
color
laser
prints
will
be
charged
at
$.SO
for
letter
size,
$. 75
for
legal
size,
and
$1.00
for
ledger
size
.
Sub-consultants Expenses
for
consultants
employed
by
Schmidt
Design
Group,
Inc.
will
be
marked
up
by
10%.
Mileage
&
Travel
Mileage
in
the
interest
of
the
client
will
be
charged
at
the
current
U.S.
General
Services
Administration
Privately
Owned
Vehicle
Mileage
Reimbursement
Rates.
Time
spent
in
travel
in
the
interest
of
the
client
will
be
charged
at
hourly
rates
. A
minimum
of
one
hour
will
be
charged
for
any
site
visit.
No
more
than
eight
(8)
hours
of
travel
time
will
be
charged
in
any
one
day
. Subsistence
will
be
charged
when
it
is
necessary
for
personnel
to
be
away
from
the
office
overnight
.
14 26
of
29 October 6, 2026, Item #5
EXHIBIT "B"
Cal Gov Code§ 7522.56
Deering's California Codes are current through all 1016 chapters of the 2018 Regular Session and the November 6, 2018 Ballot Measures.
Deering's California Codes Annotated> GOVERNMENT CODE> Title 1 General> Division 7 Miscellaneous > Chapter 21 Public Pension and Retirement Plans > Article 4 California Public Employees' Pension Reform Act of 2013
§ 7522.56. Provisions applicable to person receiving pension benefit from public retirement system; Section supersedes conflicting provisions (a)This section shall apply to any person who is receiving a pension benefit from a public retirement system and shall supersede any other provision in conflict with this section. (b) A retired person shall not serve, be employed by, or be employed through a contract directly by, a public employer in the same public retirement system from which the retiree receives the benefit without reinstatement from retirement, except as permitted by this section.
(c) A person who retires from a public employer may serve without reinstatement from retirement or loss or interruption of benefits provided by the retirement system upon appointment by the appointing power of a public employer either during an emergency to prevent stoppage of public business or because the retired person has skills needed to perform work of limited duration.
( d)Appointments of the person authorized under this section shall not exceed a total for all employers in that public retirement system of 960 hours or other equivalent limit, in a calendar or fiscal year, depending on the administrator of the system. The rate of pay for the employment shall not be less than the minimum, nor exceed the maximum, paid by the employer to other employees performing comparable duties, divided by 173.333 to equal an hourly rate. A retired person whose employment without reinstatement is authorized by this section shall acquire no service credit or retirement rights under this section with respect to the employment unless he or she reinstates from retirement. (e)
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(!)Notwithstanding subdivision (c), any retired person shall not be eligible to serve or be employed by a public employer if, during the 12-month period prior to an appointment described in this section, the retired person received any unemployment insurance compensation arising out of prior employment subject to this section with 1 October 6, 2026, Item #5
Cal Gov Code§ 7522.56
a public employer. A retiree shall certify in writing to the employer upon accepting an offer of employment that he or she is in compliance with this requirement. (2)A retired person who accepts an appointment after receiving unemployment insurance compensation as described in this subdivision shall terminate that employment on the last day of the current pay period and shall not be eligible for reappointment subject to this section for a period of 12 months following the last day of employment.
(f)A retired person shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement unless he or she meets one of the following conditions:
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(l)The employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and the appointment has been approved by the governing body of the employer in a public meeting. The appointment may not be placed on a consent calendar. (2)
(A)Except as otherwise provided in this paragraph, for state employees, the state employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed state employment position before 180 days have passed and the appointment has been approved by the Department of Human Resources. The department may establish a process to delegate appointing authority to individual state agencies, but shall audit the process to determine if abuses of the system occur. If necessary, the department may assume an agency's appointing authority for retired workers and may charge the department an appropriate amount for administering that authority. (B)For legislative employees, the Senate Committee on Rules or the Assembly Rules Committee certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar.
(C)For employees of the California State University, the Trustees of the California State University certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar.
(3)The retiree is eligible to participate in the Faculty Early Retirement Program pursuant to a collective bargaining agreement with the California State University that existed prior to January 1, 2013, or has been included in subsequent agreements.
2 October 6, 2026, Item #5
Cal Gov Code§ 7522.56
( 4)The retiree is a public safety officer or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter. (g)A retired person who accepted a retirement incentive upon retirement shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement and subdivision (f) shall not apply.
(h)This section shall not apply to a person who is retired from the State Teachers' Retirement System, and who is subject to Section 24214. 24214.5 or 26812 of the Education Code.
(i)This section shall not apply to (1) a subordinate judicial officer whose position, upon retirement, is converted to a judgeship pursuant to Section 69615, and he or she returns to work in the converted position, and the employer is a trial court, or (2) a retiree of the Judges' Retirement System or the Judges' Retirement System Il who is assigned to .serve in a court pursuant to Section 68543.5.
History
Added Stats 2012 ch 296 § 15 (AB 340), effective January 1, 2013. Amended Stats 2013 .ch 528 § 11 (SB 13). effective October 4, 2013 (ch 528 prevails); ch 76 § 75 (AB 383), effective _ January 1, 2013; Stats 2014 ch 238 § 1 (AB 2476). effective January 1, 2015.
Annotations
Notes
Amendments:
Note-
Amendments:
2013 Amendment:
Substituted (1) "have passed" for "has passed" in the first sentence of subds (f)(l) and (f)(2); (2) "or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter" for "of firefighter" in subd (f)(4); and (3) "Judges' Retirement System" for "Judges' Retirement System I" in subd (i).
3 29 of 29