Rancho Cordova City Council
August 1, 2022

ITEM 9.4. ATTACHMENT 2 Contract No. 2022-87
EXHIBIT “B”
Construction and Installation Obligations
Timeframe for Installation: Fixed Photo Red Light System Redflex will have each specified approach installed and activated in phases in accordance with an implementation plan to be mutually agreed to by Redflex Traffic Systems and the Customer.

Redflex will use reasonable commercial efforts to install the system in accordance with the schedule set forth in the implementation plan that will be formalized upon project commencement.

Redflex will use reasonable commercial efforts to complete a site selection survey within sixty (60) days subsequent to the execution of the contract and install and activate the first specified intersection within sixty (60) days following the issuance of permits . The Customer agrees that the estimated timeframe for installation and activation are subject to conditions beyond the control of Redflex and are not guaranteed.

In order to provide the Customer with timely completion of the photo enforcement project, Redflex Traffic Systems requires that the Customer assist with obtaining timely approval of permit requests. The Customer acknowledges the importance of the safety program and undertakes that in order to keep the project on schedule the Customer will provide engineering review(s) of Redflex permit requests and all documentation in a timely manner.

1. REDFLEX OBLIGATIONS. Redflex shall do or cause to be done each of the following (in each case, unless otherwise stated below, at Redflex’s sole expense):

1.1. Appoint the Redflex Project Manager and a project implementation team;

1.2. Request current “as-built” electronic engineering drawings for the Designated Intersection Approaches (the “Drawings”) from the city traffic engineer;

1.3. Develop and submit to the Customer for approval construction and installation specifications in reasonable detail for the Designated Intersection Approaches, including but not limited to specifications for all radar sensors, pavement loops, electrical connections and traffic controller connections, as required;

1.4. Seek approval from the relevant Governmental Authorities having authority or jurisdiction over the construction and installation specifications for the Designated Intersection Approaches (collectively, the “Approvals”), which will include compliance with City permit applications;

1.5. Finalize the acquisition of the Approvals;

1.6. Assist the Customer in developing a public awareness strategy, which may include media and educational materials;

1.7. Develop the Redlight Violation Criteria in consultation with the Customer;

1.8. Develop the Enforcement Documentation for approval by the Customer, which approval shall not be unreasonably withheld;

1.9. Complete the installation and testing of all necessary Equipment, including hardware and software, at the Designated Intersection Approaches;

ITEM 9.4. ATTACHMENT 2 Contract No. 2022-87

1.10. Cause an electrical sub-contractor to complete all reasonably necessary electrical work at the Designated Intersection Approaches, including but not limited to the installation of all related Equipment and other detection sensors, poles, cabling, telecommunications equipment and wiring, which work shall be performed in compliance with all applicable local, state and federal laws and regulations;

1.11. Install and test the functionality of the Designated Intersection Approaches with the Redflex System and establish fully operational Violation processing capability with the Redflex System;

1.12. Implement the use of the Redflex System at each of the Designated Intersection Approaches;

1.13. Deliver the Materials to the Customer;

1.14. Citation processing and citation issuance/re-issuance for Authorized Violations; and

1.15. Redflex shall provide training (i) for up to fifteen (15) personnel of the Customer, including but not limited to the persons who Customer shall appoint as Authorized Employees and other persons involved in the administration of the Redlight Photo Enforcement Program, (ii) for up to sixteen (16) hours in the aggregate, (iii) regarding the operation of the Redflex System and the Redlight Photo Enforcement Program, which training shall include training with respect to the Redflex System and its operations, strategies for presenting Violations Data in court and judicial proceedings and a review of the Enforcement Documentation.

Interact with court and judicial personnel to address issues regarding the implementation of the Redflex System, the development of a subpoena processing timeline that will permit the offering of Violations Data in court and judicial proceedings, and coordination between Redflex, the Customer and, where applicable, juvenile court personnel.

2. CUSTOMER OBLIGATIONS. The Customer shall do or cause to be done each of the following (in each case, unless otherwise stated below, at Customer’s sole expense):

2.1.1. Appoint the Project Manager;

2.1.2. Assist Redflex in obtaining the Drawings from the relevant Governmental Authorities;

2.1.3. Notify Redflex of any specific requirements relating to the construction and installation of any Intersection Approaches or the implementation of the Redlight Photo Enforcement Program;

2.1.4. Provide assistance to Redflex in obtaining access to the records data of the Department of Motor Vehicles in Redflex’s capacity as an independent contractor to the Customer;

2.1.5. Assist Redflex in seeking the Approvals;

2.1.6. Provide reasonable access to the Customer’s properties and facilities in order to permit Redflex to install and test the functionality of the Designated Intersection Approaches and the Redlight Photo Enforcement Program;

ITEM 9.4. ATTACHMENT 2 Contract No. 2022-87

2.1.7. Provide reasonable access to the personnel of the Customer and reasonable information about the specific operational requirements of such personnel for the purposes of performing training;

2.1.8. Seek approval or amendment of Awareness Strategy and provide written notice to Redflex with respect to the quantity of media and program materials (the “Materials”) that the Customer will require in order to implement the Awareness Strategy during the period commencing on the date on which Redflex begins the installation of any of the Designated Intersection Approaches and ending one (1) month after the Installation Date;

2.1.9. Assist Redflex in developing the Redlight Violation Criteria;

2.1.10. Seek approval of the Enforcement Documentation;

2.1.11. The Customer shall provide on an agreed upon frequency, without cost to Redflex, reports regarding the prosecution of Citations, the collection of fines, fees and other monies and available collision data, in such format and for such periods as Redflex may reasonably request;

2.1.12. Yellow Light Timing Review: The Customer is responsible to ensure that the yellow or amber light phase timing at all photo enforced intersections meets minimum standards according to Federal, State, and local laws, guidelines, and/or rules;

2.1.13. Provide on-going adequate electrical power in order to operate the systems;

2.1.14. The Customer will allow Redflex to use existing conduit space as available;

2.1.15. The Customer shall be responsible to provide and install LED traffic signal lights (yellow and red) at all enforced locations;

2.1.16. Customer is responsible for all computer hardware, web browsers and high speed Internet access necessary to operate the systems; and

2.1.17. Customer will provide and install any required enforcement signage.

ITEM 9.4. ATTACHMENT 2 Contract No. 2022-87
EXHIBIT “C”
Maintenance

1. All repair and maintenance of Photo Red Light Enforcement systems and related equipment will be the sole responsibility of Redflex, including but not limited to maintaining the casings of the cameras included in the Redflex System and all other Equipment in reasonably clean and graffiti-free condition.

2. Redflex shall not open the Traffic Signal Controller Boxes without a representative of city Traffic Engineering present.

3. Redflex shall be responsible for any damage caused to the traffic signal or city infrastructure as a result of the installation of the Redflex System.

4. In the event that images of a quality suitable for the Authorized Employee to identify Violations cannot be reasonably obtained without the use of flash units, Redflex shall provide and install such flash units.

5. Redflex may assign only competent personnel to provide the services under this Agreement. In the event that Customer, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Redflex shall, immediately upon receiving notice from the Customer of such desire of Customer, reassign such person or persons.

6. Any equipment damaged as a result of a “knock down” or “vandalism” or any equipment that becomes non-operational and which prevents the capture of photographs and video footage shall be repaired and/or replaced within 14 days. Any equipment repair or replacement that takes longer than 14 days from the time it was damaged or determined non-operational shall not be subject to compensation, nor shall non-operational equipment be billed by Redflex until the equipment has been repaired and is once again operational to capture photographs and video footage.

ITEM 9.4. ATTACHMENT 2 Contract No. 2022-87
EXHIBIT “D”

COMPENSATION & PRICING
Customer is obligated to pay Redflex a fixed fee of four thousand five hundred dollars ($4,500.00) per month for each Existing Designated Intersection Approach (“Fixed Fee”) as full remuneration for performing all of the services contemplated in this Agreement.

Contract value not to exceed $216,000 annually and total contract value not to exceed $1,080,000.

Standard Interval Price Adjustment
Redflex and City agree to meet and negotiate in good faith a fixed price per approach using a standard pricing interval. Eighteen (18) months after the issuance of the first citation by a system and on an annual basis thereafter; both parties will review the financial terms of the contract. Based on the determination of financial insolvency (as it relates to the vendors fees) an adjustment can be made to the contract. Any adjustment shall be limited to a maximum of 20% more or less the monthly fixed fee pricing from the pricing schedule used during the previous interval. The calculation will use currently available and verifiable data and on a commercially reasonable basis agreed to by both parties. Should the parties being reasonable and in good faith, not able to agree upon pricing terms; the Agreement will continue for an addition six (6) month period under the current terms, in which Redflex will provide additional remedies. If after said remedy period, the program is still determined to be insolvent, the contract will Terminate for Cause, Redflex shall not be entitled to a cancellation fee for each installed approach and Section 6.2 Procedures of Termination will be applied.

Preventative Maintenance Documents
Redflex shall provide City’s Project Managers with preventative maintenance documents by the fifth (5th) day of each month for the previous month.

BUSINESS ASSUMPTIONS FOR ALL PRICING OPTIONS:

1. Redflex construction will be able to utilize existing conduit for installation where space is available. If it is determined that new conduit must be installed the cost of the installation of the same shall be borne by Redflex.

2. The pricing will remain fixed for three (3) years. Each year thereafter, on the anniversary date of the contract, the pricing will increase by the CPI. CPI will be derived from the publication of the U.S. Department of Labor Consumer Price Index for U.S. City average.

3. Customer agrees to pay Redflex within thirty (30) days after the invoice is received.

A monthly late fee of 1.5% is payable for amounts remaining unpaid 60 days from date of invoice.

4. The provision of all necessary communication, broadband and telephone services to the Designated Intersection Approaches will be the sole responsibility of Redflex.

5. The on-going provision of any and all necessary electrical power to the Designated Intersection Approaches will be the sole responsibility of the Customer.

ITEM 9.4. ATTACHMENT 2 Contract No. 2022-87

6. Required Credit Card fees will not be considered to be revenue received and are the responsibility of the violator.

7. Roadway/Intersection improvement projects: Customer shall reimburse Redflex the costs of replacing and or modification of operational system approaches.

8. If a system is deactivated at the Customer’s request due to roadway construction, the monthly fee will continue.

9. EQUITABLE COST RECOVERY by REDFLEX UPON TERMINATION
WITHOUT CAUSE by the CITY. In the event the City exercises its right to terminate this Agreement under Section 6.2, Redflex shall be entitled to a cancellation fee for each installed approach which reflects reimbursement of the direct labor costs and direct material costs (not including Equipment costs and salvageable material costs) solely associated with the installation of the Redflex Photo Red Light System at all Intersection Approaches where such system(s) have been installed prior to the effective date of Termination (the “Reimbursable Costs”). Redflex shall provide an itemization of the Reimbursable Costs, with supporting invoices and labor expense documentation, to the City within thirty (30) days of the completion of installation of the Redflex Photo Red Light System at each designated Intersection Approach. Said Reimbursable Costs are currently estimated to equal approximately $50,000 to $80,000 per Intersection Approach but, in no event, shall said amount exceed $80,000 per Intersection Approach. For the purpose of this section, the cancellation fee shall be derived in accordance with the following formula:

The cancellation fee shall be derived in accordance with the following formula:

X = the number of months remaining in the Agreement
Y = the number of months of the Agreement
X/Y = the percentage of remaining Agreement
Z = the Reimbursable Costs per Installed Approach (not to exceed $80,000) (X/Y)*Z = amount to be paid as cancellation fee
For example, if the Agreement ends on the last day of the 24th month and the Installed Approach was installed in month 12, the cancellation fee would be:

X = 36 (60 months – 24 months transpired under the Agreement).

Y = 60 (number of months of the Agreement).

Z = $60,000 (value of reimbursable costs)
X/Y *Z = (36/60 * $60,000)
Calculation of Fee = $36,000

ITEM 9.4. ATTACHMENT 2 Contract No. 2022-87

ITEM 9.4. ATTACHMENT 2 Contract No. 2022-87
Exhibit “E”
Additional Rights and Obligations
Redflex and the Customer shall respectively have the additional rights and obligations set forth below:

1. Redflex shall assist the Customer in public information and education efforts, including but not limited to the development of artwork for utility bill inserts, press releases and schedules for any public launch of the Redlight Photo Enforcement Program (actual print and production costs are the sole responsibility of the Customer).

2. The Customer shall not access the Redflex System or use the Redlight Photo Enforcement Program in any manner other than prescribe by law and which restricts or inhibits any other Person from using the Redflex System or the Redflex Photo Enforcement Program with respect to any Intersection Approaches constructed or maintained by Redflex for such Person, or which could damage, disable, impair or overburden the Redflex System or the Redflex Photo Enforcement Program, and the Customer shall not attempt to gain unauthorized access to (i) any account of any other Person, (ii) any computer systems or networks connected to the Redflex System, or (iii) any materials or information not intentionally made available by Redflex to the Customer by means of hacking, password mining or any other method whatsoever, nor shall the Customer cause any other Person to do any of the foregoing.

3. The Customer shall maintain the confidentiality of any username, password or other process or device for accessing the Redflex System or using the Redlight Photo Enforcement Program.

4. Redflex and the Customer shall advise each other in writing with respect to any applicable rules or regulations governing the conduct of the other on or with respect to the property of such other party, including but not limited to rules and regulations relating to the safeguarding of confidential or proprietary information, and when so advised, Redflex and the Customer shall obey any and all such rules and regulations.

5. The Customer shall promptly reimburse Redflex for the cost of repairing or replacing any portion of the Redflex System, or any property or equipment related thereto, damaged directly or indirectly by the Customer, or any of its employees, contractors or agents.

ITEM 9.4. ATTACHMENT 2 Contract No. 2022-87
EXHIBIT “F”
Insurance

1. During the Term, Redflex shall procure and maintain at Redflex’s sole cost and expense the following insurance coverage with respect to claims for injuries to persons or damages to property which may arise from or in connection with the performance of work or services pursuant to this Agreement by Redflex, and each of Redflex’s subcontractors, agents, representatives and employees:
–Commercial General Liability Insurance. Commercial General Liability Insurance with coverage limits of not less than Two Million Dollars ($2,000,000) per occurrence for bodily injury and property damage, Two Million Dollars ($2,000,000) Products-Completed Operations Aggregate and Two Million Dollars ($2,000,000) General Aggregate; –Commercial Automobile Liability Insurance. Commercial Automobile Liability Insurance with coverage of not less than One Million Dollars ($1,000,000) combined single limit each accident for bodily injury or property damage, including but not limited to coverage for all automobiles owned, non-owned and hired by Redflex;
–Professional Liability (Errors and Omissions) Insurance. Redflex will use its commercial best efforts to procure and maintain Professional Liability (Errors and Omissions) Insurance with coverage of not less than Two Million Dollars ($2,000,000) each and every claim and in the Aggregate; and
–Workers’ Compensation and Employer’s Liability Insurance. Workers’ Compensation Insurance with coverage of not less than that required by the Labor Code of the State of California, and Employer’s Liability Insurance with coverage of not less than One Million Dollars ($1,000,000) each accident.

2. With respect to the Commercial General Liability Insurance the following additional provisions shall apply:
–The Customer Parties shall be named as additional insureds with respect to the Commercial General Liability insurance; and
–The insurance coverage procured by Redflex and described above shall be the primary insurance with respect to the Customer Parties in connection with this Agreement, and any insurance or self-insurance maintained by any of the Customer Parties shall be in excess, and not in contribution to, such insurance; and
–Any failure to comply with the reporting provisions of the various insurance policies described above shall not affect the coverage provided to the Customer Parties, and such insurance policies shall state that such insurance coverage shall apply separately with respect to each additional insured against whom any claim is made or suit is brought, except with respect to the limits set forth in such insurance policies.

3. With respect to the insurance described in the foregoing Section of this Exhibit E, if any of the Redflex Parties are notified by any insurer that any insurance coverage will be cancelled, Redflex shall immediately provide 30 days written notice thereof to the Customer and shall take all necessary actions to correct such cancellation in coverage limits, and shall provide written notice to the Customer

ITEM 9.4. ATTACHMENT 2 Contract No. 2022-87
of the date and nature of such correction. If Redflex, for any reason, fails to maintain the insurance coverage required pursuant to this Agreement, such failure shall be deemed a material breach of this Agreement, and the Customer shall have the right, but not the obligation and exercisable in its sole discretion, to either (i) terminate this Agreement and seek damages from Redflex for such breach, or (ii) purchase such required insurance, and without further notice to Redflex, deduct from any amounts due to Redflex pursuant to this Agreement, any premium costs advance by the Customer for such insurance. If the premium costs advanced by the Customer for such insurance exceed any amounts due to Redflex pursuant to this Agreement, Redflex shall promptly remit such excess amount to the Customer upon receipt of written notice thereof.

4. Redflex shall provide certificates of insurance evidencing the insurance required pursuant to the terms of this Agreement, which certificates shall be executed by an authorized representative of the applicable insurer, and which certificates shall be delivered to the Customer prior to Redflex commencing any work pursuant to the terms of this Agreement.

5. Certificate of Insurance is incorporated and made part of this Agreement as Exhibit G.

ITEM 9.4. ATTACHMENT 2 Contract No. 2022-87
EXHIBIT “G”

INSURANCE CERTIFICATE
5172659.1

MEMORANDUM
City Council Staff Report - Page 1 of 1

ITEM 9.5.

DATE: August 1, 2022

TO: Honorable Mayor and Council Members

FROM: Albert Stricker, Public Works Director

SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT CHANGE ORDER NO. 1 WITH SIERRA NEVADA
CONSTRUCTION, INC. IN THE AMOUNT OF $103,616.61, WHICH
INCREASES THE CONTRACT AMOUNT FROM $609,007 TO AN
AMOUNT NOT TO EXCEED $712,623.61 FOR THE INTERNATIONAL

DRIVE SURFACE TREATMENT PROJECT

RECOMMENDATION

Adopt the Resolution

RESULT OF RECOMMENDED ACTION

Adoption of the Resolution would authorize the City Manager to execute Contract Change Order (CCO) No. 1 with Sierra Nevada Construction, Inc. in the amount of $103,616.61, which increases the contract amount from $609,007 to an amount not to exceed $712,623.61 for the International Drive Surface Treatment Project.

BACKGROUND

Council approved Contract No. 2022-22 on February 22, 2022 for the International Drive Surface Treatment Project in the amount of $609.007. The scope of services included pavement base repairs, crack and slurry seals, and new striping and pavement markings on International Drive from Mather Field Road to Sunrise Boulevard.

This change order covers additional dig-outs and repairs necessary to improve the rideability and safety of the roadway, as well as other changes listed in the attachment. The total value of CCO No. 1 is $103,616.61, which is the final change order necessary to close out the project.

FISCAL IMPACT AND FUNDING SOURCE

The project has sufficient funds to cover CCO No. 1. There is no impact to the general fund.

ATTACHMENT(S)

1. Resolution

2. Contract Change Order No. 1

ITEM 9.5. ATTACHMENT 1 Resolution No. XX-2022 Page 1 of 1

CITY OF RANCHO CORDOVA

RESOLUTION NO. XX-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE

OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT CHANGE ORDER NO. 1 WITH SIERRA NEVADA CONSTRUCTION, INC. IN THE AMOUNT OF $103,616.61, WHICH INCREASES THE CONTRACT AMOUNT FROM $609,007 TO AN AMOUNT NOT TO EXCEED $712,623.61 FOR THE INTERNATIONAL DRIVE SURFACE

TREATMENT PROJECT

WHEREAS, on February 22, 2022 the City awarded the International Drive Surface Treatment Project to the lowest responsive bidder, Sierra Nevada Construction Inc., in the amount of $609,007(Contract 2022-22); and
WHEREAS, Contract Change Order No. 1, in the amount of $103,616.61, covers additional dig-outs necessary to improve the rideability and safety of the roadway; and

WHEREAS, the scope of services included pavement base repairs, crack seal and slurry seals, and new striping and pavement markings on International Drive from Mather Field Road to Sunrise Boulevard; and

WHEREAS, Contract Change Order No. 1 exceeds the maximum amount the City Manager is authorized to approve; and

WHEREAS, the project has sufficient funds to cover Contract Change Order No. 1.

NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract Change Order No. 1 with Sierra Nevada Construction, Inc. in an amount not to exceed $103,616.61, and to increase the contract amount from $609,007 to an amount not to exceed $712,623.61 in a form approved by the City Attorney for the International Drive Surface Treatment Project.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 1st day of August, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:

Donald Terry, Mayor
Stacy Leitner, CMC
City Clerk

CITY OF RANCHO CORDOVA CITY CONTRACT NO. 2022-22
PROJECT: INTERNATIONAL DR SURFACE TREATMENT PROJECT CONTRACT CHANGE ORDER NO. 1 Extra Work at Bid Item
1 Item 1 – Type II Slurry Seal (Black Rock) INCREASE: 22,929.71$ 2 Item 4 – Arterial Base Repair (5.5” AC/20.5” AB) INCREASE: 153,368.00$ 3 Item 5 – Thermoplastic Striping Lane Line: Detail 12 INCREASE: 8,287.90$ 4 Item 8 – Thermoplastic Striping Bike Lane: Detail 39 INCREASE: 1,440.00$ 5 Item 9 – Thermoplastic Striping Intersection Bike Lane: Detail 39A INCREASE: 53.00$ 6 Item 11 – Thermoplastic Markings INCREASE: 3,888.00$
7 Item 12 – Raised Pavement Markers INCREASE: 240.00$
Work at Bid Item Reduced
1 Item 3 – Arterial Base Repair (5.5” AC/20.5” AB) DECREASE: (85,650.00)$ 2 Item 6 – Thermoplastic Striping Right Edge Line: Detail 27B DECREASE: (381.00)$ 3 Item 7 – Thermoplastic Striping Channelizing Line: Detail 38 DECREASE: (329.00)$ 4 Item 10 – Thermoplastic Striping Lane Line Extension: Detail 40 DECREASE: (230.00)$ 103,616.61$
Contract Summation:
609,007.00$ Total Change Order: 103,616.61$ New Contract Cost Total:

Date:

Date:

Contractor:

Signature: Title:

City Manager or Designee Date
City of Rancho Cordova
We, the undersigned Contractor, have given careful consideration to the change proposed and all of its impacts, both direct and indirect, and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices and time extensions shown above.

If the Contractor does not sign acceptance of this order, his attention is directed to the requirements of the specifications as to proceeding with the ordered work and filing a written protest within the time therein specified.

Original to: Contractor and City Clerk
Copies to: Project Manager
Acceptance Date:

Recommend
Approval by:

By reason of this order the time of completion will be adjusted as follows:

Project Manager
City of Rancho Cordova
Public Works Director
City of Rancho CordovaApproved by:

To: Sierra Nevada Construction, Inc. You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract.

Description of work to be done, quantities and prices to be paid. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time.

Contractor directed to complete the installation of the additional and reduce quantities for the following bid items.

TOTAL COST OF CHANGE ORDER:

Original Contract: 712,623.61$
ITEM 9.5.

ATTACHMENT 2

MEMORANDUM
City Council Staff Report - Page 1 of 1

ITEM 9.6.

DATE: August 1, 2022

TO: Honorable Mayor and Council Members

FROM: Stacy Leitner, City Clerk

SUBJECT: A RESOLUTION DESIGNATING A VOTING DELEGATE AND ALTERNATES FOR THE 2022 LEAGUE OF CALIFORNIA CITIES
ANNUAL CONFERENCE TO BE HELD SEPTEMBER 7-9, 2022 IN

LONG BEACH, CALIFORNIA

RECOMMENDATION

Adopt the Resolution.

RESULT OF RECOMMENDED ACTION

Adoption of the Resolution would designate Mayor Donald Terry as Voting Delegate and Council Member David Sander as Alternate Voting Delegate for the 2022 League of California Cities Annual Conference Business Meeting.

BACKGROUND

The 2022 Annual League of California Cities Conference is scheduled for September 7-9, 2022 in Long Beach, California. An important part of the Annual Conference is the Annual Business Meeting. At this meeting, the League membership considers and takes action on Resolutions that establish League policy. In order to vote at the Annual Business Meeting, the City Council must designate a voting delegate.

FISCAL IMPACT AND FUNDING SOURCE

There is no Fiscal Impact.

ATTACHMENT(S)

1. Resolution

ITEM 9.6. ATTACHMENT 1 Resolution No. XX-2022 Page 1 of 1

CITY OF RANCHO CORDOVA

RESOLUTION NO. XX-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE

OF CALIFORNIA, DESIGNATING A VOTING DELEGATE AND VOTING ALTERNATES FOR THE 2022 ANNUAL LEAGUE OF CALIFORNIA CITIES CONFERENCE AND BUSINESS

MEETING

WHEREAS, the 2022 Annual League of California Cities Conference will be held September 7-9, 2022 in Long Beach, California; and
WHEREAS, in order to vote at the Annual Business Meeting, the City Council must designate its Voting Delegate and Voting Delegate Alternates.

NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA that Mayor Donald Terry is designated as the City’s Voting Delegate and Council Member David Sander as the Alternate Voting Delegate for the 2022 Annual League of California Cities Conference.

BE IT FURTHER RESOLVED that the City Clerk will submit a certified copy of this resolution to the League of California Cities by September 2, 2022.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 1st day of August, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:

Donald Terry, Mayor

Stacy Leitner, CMC
City Clerk

MEMORANDUM
City Council Staff Report - Page 1 of 2

ITEM 9.7.

DATE: August 1, 2022

TO: Honorable Mayor and Council Members

FROM: Cyrus Abhar, City Manager

SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO

CORDOVA APPROVING THE FOURTH AMENDMENT TO THE FIRST

RESTATED AGREEMENT FOR LEGAL SERVICES BETWEEN THE CITY AND

MEYERS NAVE

RECOMMENDATION

Adopt the Resolution.

RESULT OF RECOMMENDED ACTION

Adoption of the Resolution would approve the Fourth Amendment to the First Restated Agreement for Legal Services (“Amended Agreement”) with Meyers Nave. The Amended Agreement includes an increase to account for inflation.

BACKGROUND

Rancho Cordova and the region are experiencing the highest inflation in the history of the City.

Over the last year, an inflation index commonly used by the City, the US Department of Labor Consumer Price Index for All Urban Consumers (CPI-U) San Francisco-Oakland-Hayward, increased by 6.8% from June 2021 to 2022, up from 5.0% from April 2021 to April 2022. Two other CPI indexes that are also relevant to legal and professional service wages have gone up even more. The CPI-U the US Department of Labor Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) San Francisco-Oakland-Hayward went up by 7.6% from June 2021 to June 2022. And the US Department of Labor Consumer Price Index for All Urban Consumers, West Region rose 8.8% from June 2021 to June 2022.

Meyers Nave has served as the City Attorney for Rancho Cordova since the City’s incorporation in 2003. Meyers Nave’s rates were last adjusted for inflation over a year ago, on June 7, 2021.

This Fourth Amendment would increase the City Attorney’s current rates by 5% for general legal services (an increase lower than the most recent CPI), and 5% plus $15 for non-general legal services, rounded to the nearest $5 for each rate category.

The compensation adjustments apply only to the hourly rate for legal services. The total amount that the City pays for Meyers Nave’s legal services is based upon budgets annually

City Council Staff Report - Page 2 of 2
adopted by the City Council in collaboration with the City Manager. Meyers Nave’s services to the City have consistently been within the established budgets. Meyers Nave’s total costs to the City over the years have remained stable, even as the City’s population, General Fund revenues, and the services Meyers Nave helps provide have all significantly increased.

ATTACHMENT(S)

1. Resolution

2. Exhibit A to the Resolution - Fourth Amendment Agreement for Legal Services Meyers Nave

ITEM 9.7. ATTACHMENT 1 Resolution No. XX-2022 Page 1 of 1

CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA

APPROVING THE FOURTH AMENDMENT TO THE FIRST RESTATED AGREEMENT FOR

LEGAL SERVICES WITH MEYERS NAVE
WHEREAS, Meyers Nave (“Meyers Nave”) was hired by the City to provide legal services as described in the Agreement for Legal Services dated February 24, 2003 (“Agreement”); and WHEREAS, the City and Meyers Nave amended the Agreement on July 1, 2006, November 6, 2006, February 16, 2010, September 4, 2012 (by way of the First Restated Agreement), August 17, 2015, August 5, 2019 and June 7, 2021; and WHEREAS, the City and Meyers Nave desire to update the Agreement, as set forth in this Fourth Amendment to the First Restated Agreement for Legal Services, to adjust compensation to reflect changes in inflation.

NOW, THEREFORE, the City Council of the City of Rancho Cordova hereby approves the Fourth Amendment to the First Restated Agreement for Legal Services and resolves that the Mayor is authorized to execute the Fourth Amendment to the First Restated Agreement for Legal Services between the City of Rancho Cordova and Meyers Nave, attached hereto as Exhibit A.

The Fourth Amendment to the First Restated Agreement for Legal Services shall be effective, beginning with the August 2022 billing period.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova this 1st day of August, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________
Donald Terry, Mayor
ATTEST:

Stacy Leitner, CMC
City Clerk

ITEM 9.7. ATTACHMENT 2 Exhibit A to the Resolution
Fourth Amendment to First Restated August 1, 2022
Agreement for Legal Services

FOURTH AMENDMENT TO FIRST RESTATED AGREEMENT FOR LEGAL

SERVICES
This Fourth Amendment to the First Restated Agreement for Legal Services (“Fourth Amendment”) is made and entered into as of August 1, 2022 by and between the City of Rancho Cordova, a municipal corporation, in the State of California, acting by and through its City Council, (hereinafter “City”) and Meyers, Nave, a professional corporation (hereinafter “Meyers Nave”).

RECITALS
WHEREAS, Meyers Nave was hired by the City to provide legal services as described in the initial Agreement for Legal Services dated February 24, 2003 (“Initial Agreement”).

WHEREAS, the City and Meyers Nave amended the Agreement for Legal Services on July 1, 2006, November 6, 2006, February 16, 2010, September 4, 2012 (by way of the First Restated Agreement for Legal Services, or “Agreement”), August 17, 2015, August 5, 2019, and June 7, 2021; and WHEREAS, adjustments for inflation (CPI) have not been made since June 2021; and WHEREAS, City and Meyers Nave now desire to amend the Agreement as set forth in this Fourth Amendment; and
WHEREAS, the City Council on August 1, 2022 authorized the Mayor to execute this Fourth Amendment on behalf of the City.

NOW, THEREFORE, IT IS MUTUALLY AGREED as follows:

1. Section 4 of the Agreement, “Compensation,” is hereby amended to read as follows:

Compensation:

City shall compensate Meyers Nave on an hourly basis in accordance with the terms and conditions of this Agreement in the following amounts:

a. For general City Attorney services, a rate of $295 per hour for all attorneys except for Principals, who shall receive $305 per hour. Paralegal services at a rate of $150 per hour.
b. For all special counsel services, a rate of $345 per hour for attorneys. Paralegal services at a rate of $160 per hour. Special counsel services include economic development, labor and employment and telecommunications. c. For litigation services, a rate of $420 per hour for Senior Principals and Senior Of- Counsel Attorneys; $385 for Junior Principals; $345 for Senior Associates; and, $295 for Junior Associates. Paralegal services at a rate of $175 per hour.

ITEM 9.7. ATTACHMENT 2 Exhibit A to the Resolution
Fourth Amendment to First Restated August 1, 2022
Agreement for Legal Services
d. For cost-recovery services (all legal work chargeable to third party applicants of the City), a rate of $395 per hour for Principals and Of Counsel; $360 for Senior Associates; and $340 for Junior Associates. Paralegal services at a rate of $190 per hour.

The foregoing hourly rates shall be billed in tenths of an hour and shall include all necessary administrative support services such as secretarial, clerical and word processing costs. Other costs customarily advanced by an attorney on behalf of a client such as document duplication, facsimile charges, postage, and mileage shall not be separately billed, but shall be billed as a surcharge of 3% of each invoice. Costs such as expert fees, filing fees, deposition fees, court reporter fees, electronic research and similar costs shall be billed at cost without mark up or administrative charges. There shall be no charge for travel to regular City Council or regular City Staff meetings. Any travel costs charged shall be billed at one-half the applicable hourly rate.

Meyers Nave shall establish separate accounts and billing numbers for specific subject matters, municipal departments, distinct services and litigation in order to permit accurate accounting of legal costs associated with such separate matters. Billing narrative shall adequately describe the nature of the work performed, the billing attorney and the amount of time expended.

City shall establish by appropriate fee schedule, permit and processing fees adequate to reimburse City for legal costs incurred but reimbursable by third parties seeking entitlements, permits or licenses.

2. All other terms of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Fourth Amendment to the First Restated Agreement for Legal Services the day and year set below.

DATED: ________________ ________________________________ Donald Terry, Mayor
City of Rancho Cordova
DATED: ________________ ________________________________ Adam U. Lindgren, Principal
Meyers Nave
5171333.3

MEMORANDUM
City Council Staff Report - Page 1 of 2

ITEM 10.1.

DATE: August 1, 2022

TO: Honorable Mayor and Council Members

FROM: Elizabeth Sparkman, Community Development Director Dalia Fadl, Principal Engineer

SUBJECT: A RESOLUTION DECLARING A PROTEST HEARING AND

AUTHORIZING THE MAILING OF PROPERTY OWNER BALLOT

RELATING TO THE IMPOSITION OF THE ANNUAL STORMWATER

UTILITY FEE FOR THE STONE CREEK VILLAGE PROJECT

RECOMMENDATION

Adopt the Resolution.

RESULT OF RECOMMENDED ACTION

Adoption of the Resolution would declare the results of the property owner's protest and, if there exists less than a majority protest, authorize the mailing of a ballot to the property owner to approve the levy of the fee to pay for maintenance of storm drainage and flood protection systems for the Stone Creek Village project. The action also sets 1:30 p.m. on September 6, 2022 in the office of the City Clerk, as the time and date for the ballot tabulation for the matter.

BACKGROUND

The Stone Creek Village project has a condition of approval which requires funding for operation and maintenance of the storm drainage system. This condition will be satisfied by the participation in the new Stormwater Utility Fee for storm drainage and flood protection services which is the subject of tonight’s action.

The property owner of the Stone Creek Village project has requested the City annex the project to the City’s Stormwater Utility Fee pursuant to the California Health and Safety Code Section 5471 et seq. to provide the method of financing for storm drainage and flood protection services required to meet the conditions.

On July 18, 2022, Council adopted a resolution which established Procedures for the Conduct of a Protest Hearing and Balloting Relating to a Stormwater Utility Fee (the “Procedures”) and designated August 1, 2022, at 5:30 p.m. as the time and place for hearing protests in connection with the annual Stormwater Utility Fee for the Stone Creek Village project.

DISCUSSION

City Council Staff Report - Page 2 of 2

The property owner has submitted a petition and waiver for the City to institute the proceedings to participate in the Stormwater Utility Fee. This annexation to the Stormwater Utility Fee will include the project generally known as the Stone Creek Village project, see Attachment 2. The maintenance services to be funded include the furnishing of services and materials for the ordinary and usual operation, maintenance, and servicing of the storm drain and flood protection systems.

Attachment 1 is the Resolution declaring the results of the property owner protest and authorizing the mailing of the property owner ballot, as required by Article XIII D of the California Constitution (also known as Proposition 218). The Resolution sets forth the tabulation of ballots on September 6, 2022, at 1:30 p.m. in the office of the City Clerk. The results of the mailed ballot election will be presented to City Council at their regularly scheduled meeting on October 3, 2022, and additional actions will be recommended based on the ballot results.

A “Rate Analysis Report” was approved by City Council on September 4, 2014, by Resolution 103-2014 setting Fiscal Year 2014/2015 maximum annual Stormwater Utility Fee amount for each parcel proportionate to the estimated stormwater runoff for each parcel, see Attachment

3. The maximum annual fee will increase each subsequent Fiscal Year by the annual change in the Consumer Price Index (CPI), during the preceding year, for All Urban Consumers, for the San Francisco-Oakland-San Jose areas, published by the United States Department of Labor, Bureau of Labor Statistics. A sample of the Stormwater Utility Fees for Fiscal Year 2022-2023 are summarized in Attachment 4.

FISCAL IMPACT AND FUNDING SOURCE

There is no impact to the City’s General Fund. Funds collected by this fee will pay for maintenance of storm drainage and flood protection systems.

ATTACHMENT(S)

1. Resolution

2. Annexation Boundary Map

3. Stormwater (SWU) Rate and Analysis Report

4. Stormwater Utility Fee- Rate Sheet FY22-23

ITEM 10.1. ATTACHMENT 1 Resolution No. XX-2022 Page 1 of 2

CITY OF RANCHO CORDOVA

RESOLUTION NO. XX-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE

OF CALIFORNIA, DECLARING THE RESULTS OF THE PROPERTY OWNER PROTEST

AND AUTHORIZING THE MAILING OF A PROPERTY OWNER BALLOT RELATING TO THE

IMPOSITION OF AN ANNUAL STORMWATER UTILITY FEE FOR THE STONE CREEK

VILLAGE PROJECT

WHEREAS, this Council has received petitions and waivers from the owners of not less than 100% of the area of land proposed to be annexed into the Stormwater Utility Fee; and

WHEREAS, on July 18, 2022, the City Clerk caused a notice of the time and place of the hearing thereon and on the proposed annexation to the Stormwater Utility Fee to be published and such public hearing was opened on August 1, 2022; and

WHEREAS, the Council adopted Resolution 103-2014 approving a written report entitled, "Rate Analysis Report", dated September 4, 2014 (the "Written Report") prepared by Harris & Associates and filed with the City Clerk containing a description of each parcel of real property within the City to which the Stormwater Utility Fee is applicable (collectively, the "Identified Parcels") and the amount of the Stormwater Utility Fee for each such Identified Parcel for Fiscal Year 2014-15. The Written Report is on file in the office of the City Clerk and is available for public inspection; and

WHEREAS, this Council adopted a resolution which established Procedures for the Conduct of a Protest Hearing and Balloting Relating to a Stormwater Utility Fee (the “Procedures”) and set the date of public hearing; and

WHEREAS, this Council has conducted the public hearing and all interested persons have been afforded the opportunity to be heard, and the City Council has considered all protests against the annexation to the Stormwater Utility Fee; and

WHEREAS, there was no majority protest of the owner of the Identified Parcels subject to the Proposed Stormwater Utility Fee.

NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA as follows:

1. The foregoing recitals are true and correct.

2. The City Clerk is hereby authorized and directed to mail a property owner ballot in accordance with law and the Procedures.

3. The date of the ballot tabulation shall be September 6, 2022 at 1:30 pm.

4. The date of the Council Meeting to report the results of the mailed ballot election shall be October 3, 2022 at 5:30 or as soon thereafter as the matter may be heard.

5. The City Council hereby designates Elizabeth Sparkman, Community Development Director,

ITEM 10.1. ATTACHMENT 1 Resolution No. XX-2022 Page 2 of 2 telephone number, (916) 851-8714 to answer inquiries regarding the ballot proceedings and procedural or technical matters.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 1st day of August 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:

Donald Terry, Mayor

Stacy Leitner, CMC
City Clerk

Legend
Annexation Boundary
Parcel Boundary

ZINFANDEL DR

BEAR HOLLOW DR

SPOTO DR
APN
072-2360-044
APN
072-2360-045APN
072-2360-046
APN072-2360-043
APN
072-2360-047
APN
072-2360-048
!

CITY OF RANCHO CORDOVA

STORMWATER UTILITY FEE AREA
ANNEXATION 32
(STONE CREEK VILLAGE)
ITEM 10.1.

ATTACHMENT 2

Rate Analysis Report

for the

Stormwater Utility Fee

For the

City of Rancho Cordova

August 7, 2014
ITEM 10.1.

ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 1

Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx Introduction
The City of Rancho Cordova (City) is detaching from the County of Sacramento fee and is creating their own Stormwater Utility Fee, which is being levied per the California Health and Safety Code Section 5471 et seq.

The purpose of this Rate Analysis Report is to:
 Review the Stormwater Utility Fee and improvements to be funded.  Review the requirements of Article XIIID of the State Constitution (Proposition 218) relating to requirements for apportioning the costs associated with the City’s stormwater runoff system.  Analyze and recommend an appropriate rate structure and provide estimated rates based on cost data information provided by the City.

Proposition 218 Requirements
This fee must comply with the provisions of Article XIIID of the California Constitution (Proposition 218). Section 6 of Proposition 218 has the following requirements for all “new, extended, imposed or increased” fees and charges:
1) “Revenues derived from the fee or charge shall not exceed the funds required to provide the property-related service.”
2) “Revenues derived from the fee or charge shall not be used for any purpose other than that for which the fee or charge was imposed.”
3) “The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership shall not exceed the proportional cost of the service attributable to the parcel.” 4) “No fee or charge may be imposed for a service unless that service is actually used by, or immediately available to, the owner of the property in question. Fees or charges based on potential or future use of service are not permitted. Standby charges, whether characterized as charges or assessments, shall be classified as assessments and shall not be imposed without compliance with [the assessment section of this code].” 5) “No fee or charge may be imposed for general governmental services including, but not limited to, police, fire, ambulance or library services where the service is available to the public at large in substantially the same manner as it is to property owners.” Background Information
In accordance with the Federal Clean Water Act of 1972, the United States Environmental Protection Agency (EPA) is required to establish regulations setting forth National Pollution Discharge Elimination System (NPDES) permit standards. The enactment of 1987 amendments to the Federal Clean Water Act (Act) of 1972 imposes permit requirements for discharge of storm waters. The Act allows the EPA to delegate its NPDES permitting authority to states with an approved environmental regulatory program. The State of California is one of the delegated states.

The responsibility for implementing various NPDES permits in the State of California has been delegated to the State Water Resources Control Board (SWRCB). The SWRCB administers NPDES authority through its nine Regional Boards. As an NPDES permittee, the City is required to manage stormwater pollution within its jurisdiction.

ITEM 10.1.

ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 2

Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx In order to provide for the safety of the residents of the City and protect property in the City from the damage associated with flooding and to meet the requirements of the NPDES permit, it is necessary to design, construct, operate, maintain, improve and replace storm drainage facilities which collect storm and surface water runoff and convey and treat such runoff in a safe manner to an acceptable point of discharge. It is also necessary to inspect, monitor, and take enforcement action related to illegal dumping, and illicit discharges. In order to properly fund such facilities and activities, the City has determined that it is necessary to impose on all developing properties in Rancho Cordova a user charge for storm drainage service.

Based on the 2030 General Plan and current specific plan areas, Rancho Cordova is expected to develop as shown in Table 1 below. The proposed boundary for the stormwater utility is shown in Appendix A.

ITEM 10.1.

ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 3

Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx Table 1 – Land Use

A more detailed land use table by development area is shown in Appendix D.

This development is expected to require significant stormwater drainage and flood control facilities.

Based on the development area and improvements that were required in four (4) recent developments Land Use/ Zoning Description Total Acre s Total Units
Residential:

LDR SF (2.1-6.0 DU/AC) 2,635 13,156
MD (6.1-12 DU/AC) 322 2,524
MDR MD (6.1-18.0 DU/AC) 1,852 13,231
MD (14.0-29.9 DU/AC) 60 885
HDR HD (18.1-40.0 DU/AC) 192 4,372
HD (30+ DU/AC) 30 825
Residential Total 5,090 34,993
Non-Residential:

VC Village Commercial 202
LTC Local Town Center 134
RTC Regional Town Center 172
BP Business Park 158
MP Industrial Park 283
Education:

HS/MS High School/Middle School 356
MS Middle School 20
ES Elementary School 102
Open Space & Public:

CP Community Park 313
P/QP Public/Quasi Public 37
NP Neighborhood Park 194
SWD Storm Water Detention 186
WP Wetland Preserve 745
DP Drainage Parkway 270
PR Private Recreation 63
OS Open Space 168
OS/P Open Space/Preserve 279
LC Landscape Corridors 123
GB Green Belts 54
ROW Right-of-way 596
BR/WP Reservoir / Wetland Preserve 528
S Sewer Lift Station / Utility Subst a 14
Vacant (unknown dev plan) 595
Total Non-residential 5,590
Total Residential & Non-Res 10,680
ITEM 10.1.

ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 4

Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx within the County of Sacramento, Table 2 summarizes the improvements that are expected once development is complete.

Table 2 – Expected Improvements

Services Funded
Expenditures from the revenue generated from the Stormwater Utility Fee are intended to comply with the requirements set forth in the NPDES permit. The activities and services funded by this fee include, but are not limited to:

1. Administration and oversight of the requirements set forth in the NPDES permit to City departments, developments, and local agencies.

2. Respond to and investigate incidents of illicit discharges and illegal connections to the storm drain system.

3. Periodically inspect facilities for proper handling of materials, chemicals, pollutants, garbage, waste, and debris and prevent any discharges to the storm drain system.

4. Regularly clean and maintain catch basins, the flowline, and storm drainage facilities.

5. Installation and maintenance of water quality devices required to keep pollutants out of the storm drain system.

6. Discourage illegal dumping or discharge of pollutants into the storm drain system by stenciling all City-owned catch basins with a "No Dumping" message.

7. Augment public education and outreach programs in regards to the proper use and function of the storm drainage system and the receiving waters.

Infrastructure Type
Inlets 6,400 LF
Manholes 4,460 LF
66" Pipe 3,950 LF
60" Pipe 10,280 LF
54" Pipe 11,140 LF
48" Pipe 10,210 LF
42" Pipe 28,620 LF
36" Pipe 42,420 LF
30" Pipe 51,050 LF
27" Pipe 540 LF
24" Pipe 91,960 LF
21" Pipe 2,230 LF
18" Pipe 100,300 LF
15" Pipe 101,300 LF
12" Pipe 529,890 0
10" Pipe 4,170 0
Creeks and Channels 80 AC
Basins 320 AC
Quantit
y
ITEM 10.1.

ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 5

Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx

8. Develop programs to promote, publicize, and facilitate public reporting of illicit discharges to the storm drain system.

9. Encourage the proper disposal of household hazardous waste (HHW) to prevent the improper disposal to the storm drain system or to the sewer system.

10. Discourage the improper disposal of litter, garden clippings, leaves, and pet waste into the street or the storm drain system.

11. Capital replacement of storm drainage and flood control improvements at the end of the expected useful life for such improvements.

Rate Structure Analysis
Section 6.b of Article XIIID of the State Constitution (Proposition 218) states that:
“The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership shall not exceed the proportional cost of the service attributable to the parcel.” and
“No fee or charge may be imposed for a service unless that service is actually used by, or immediately available to, the owner of the property in question.” By definition, all properties that shed stormwater into the City’s stormwater drainage system use, or are served by, the City’s stormwater drainage system. The amount of use attributed to each parcel is measurable by the amount of storm runoff contributed by the property, which is directly proportional to the amount of impervious area on a parcel (such as buildings and concrete). The more impervious area on a property, the more storm runoff the property generates, the more demand placed on the storm drain system.

The amount each parcel uses the stormwater drainage system is computed by the following formula:
(Parcel Area) x (Impervious Percentage) = Drainage Units The typical percent impervious (% Impervious) for land uses in the City, have been applied for the purposes of estimating the runoff generated by each property. These are shown in Appendix B.

The more Drainage Units a parcel has, the more storm run-off it generates, and the more it uses and impacts the stormwater drainage system.

It is standard practice to relate other land uses to a developed single family residential (SFR) parcel, instead of working exclusively with drainage units. The median size of a SFR parcel will be approximately 0.16 acre. Therefore, it makes sense to relate all parcels to this median residential property. The runoff from a 0.16-acre SFR parcel is set equal to one Drainage Measurement Unit (DMU) and this base DMU is calculated as follows:
(0.16 acres of area) x 50% = 0.0800 Impervious Area = 1 DMU

ITEM 10.1.

ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 6

Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx Single Family Residential Parcels
As a SFR property increases in size over the median parcel size, the typical percentage of impervious area decreases, as shown in Appendix B. Conversely, as a SFR parcel decreases in size below the median parcel size, the typical percentage of impervious area increases, and such increase is typically proportional to the decrease in size. Therefore, SFR properties are separated into five (5) groups.

The median parcel area for each group was used and their DMUs are calculated as follows:

SFR Category DMU/ Formula
SFR1 – SFR parcels 0.16 acres or less 1.00 DMU
SFR2 – SFR parcels 0.17 - 0.25 acres 1.10 DMUs
SFR3 – SFR parcels 0.26 – 0.33 acres 1.175 DMUs
SFR4 – SFR parcels 0.34 – 0.50 acres 1.25 DMUs
SFR5 – SFR parcels greater than 0.50 acres 1.25 + [(acres – 0.50) x 5%] = DMUs

0.0800
Multi-Family Residential Parcels
Multi-Family Residential (MFR) units (including condominiums) are split into categories by the density, or number of dwelling units per acre (DU/Ac) as follows:

MFR Category Density % Impervious
MFR1 - High Density Greater than 18 DU/Ac 75%
MFR 2 - Med Density 10 – 18 DU/Ac 70%
Acreage x %Impervious = DMUs

0.0800
Condominium unit parcel areas are calculated by dividing the total area of the condominium complex (which includes the common area) by the number of condominium units, and the total imperviousness of the entire complex is attributed to each individual condo parcel in the complex. (This divides the runoff of the entire complex to each of the individual units.) Because these condominium common areas are taken into consideration in this manner, they are exempt from the charge.

Non- Residential Parcels
All non-residential parcel DMUs will be based on the impervious area (runoff coefficient) table shown in Exhibit B, using the following formula:

Acreage x %Impervious = DMUs

0.0800
All parcels draining into Rancho Cordova Stormwater Utility Fee-maintained drainage infrastructure are proposed to be charged the same user fee rate per DMU for stormwater runoff treatment. The Rancho Cordova Stormwater Utility Fee is proposed in perpetuity.

For the purposes of this report, City-maintained drainage infrastructure includes streets, pipes, inlets, outlets, and natural drainage courses. Parcels related to these types of property uses are exempt from the runoff charge, as they are part of the infrastructure being funded. Also exempt from the runoff charge is Caltrans right-of-way, because Caltrans handles its own runoff under a separate NPDES permit.

ITEM 10.1.

ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 7

Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx Drainage units may be adjusted based on appeal from the property owner. See the Appeals Process below.

Table 3, below, provides a preliminary summary of DMUs for the various land uses in Rancho Cordova.

Table 3 – Drainage Measurement Unit Summary Table

Landuse Description
Number of
Units
Total A rea
(acres)
Impervious
Ar e a
(acres) DMUs
SINGLE FAMILY RESIDENTIAL (SFR1) 15,107 2,028 15,107.00 SINGLE FAMILY RESIDENTIAL (SFR2) 13,790 2,776 15,169.00 SINGLE FAMILY RESIDENTIAL (SFR3) 14 4 16.45
SINGLE FAMILY RESIDENTIAL (SFR4) -
SINGLE FAMILY RESIDENTIAL (SFR5) -
MULTI-FAMILY RESIDENTIAL (MFR1) 6,082 282 2,639.06
COMMERCIAL 666 499 6,240.00
INDUSTRIAL 283 226 2,830.00
SCHOOLS 478 239 2,985.00
PRIVATE RECREATION 63 16 195.31
PARKS/GREENBELTS 561 140 1,752.47
PUBLIC 51 15 190.13
TOTAL 34,993 7,190 47,124
ITEM 10.1.

ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 8

Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx Cost Estimate
Table 4 below shows the estimated costs to maintain infrastructure in the developing areas. Unit costs for maintenance were derived using budget information provided by the County, since the County currently maintains the storm drainage system. The budget information is shown in Appendix C.

Table 4 – Estimated Costs

Fee Calculations
The estimated annual costs for the proposed storm drain improvements are $5,401,709 as shown in Table 4 above. Dividing that by the total number of proposed DMU’s in Rancho Cordova (47,124), the maximum estimated annual Stormwater Utility Fee rate is $114.63 per DMU.

This would be the proposed maximum fee rate for fiscal year 2014-15. The maximum rate will be increased each subsequent Fiscal Year by the annual change in the Consumer Price Index (CPI), during the preceding year, for All Urban Consumers, for the San Francisco-Oakland-San Jose areas, published by the United States Department of Labor, Bureau of Labor Statistics (or a reasonably equivalent index should the stated index be discontinued, as determined by the Director of Public Works).

Estimated Quantity Unit Cost ($/unit) Total Cost/Year
Maintenance Costs:

Trunk Lines (larger than 24") - TV Lines 158210 LF 7.50$ 25 years 47,463.00$ Drainage Lines 10"-24" Cleaning 829850 LF 3.00$ 10 years 248,955.00$ Drainage Lines 10"-24" TV 829850 LF 7.50$ 25 years 248,955.00$ Creek and Channel Maintenance and Repair 65070 LF 0.75$ 1 year 49,009.83$ Pipe Repairs 998920 LF 0.45$ 1 year 451,380.43$ Creeks and Channels Mowing 80 AC $6,825 1 year 546,000.00$ Creeks and Channels Herbicides 80 AC $680 1 year 54,400.00$ HydroMod Basin Maintenance 320 AC $4,830 1 year 1,545,600.00$ Basin De-silt 320 AC $1,000 25 years 12,800.00$
Basins Herbicides 320 AC $761 1 year 243,360.00$
Replacement Costs:

Inlets 6400 EA $2,000 75 years $170,667
Manholes 4460 EA $3,500 75 years $208,133
66" Pipe 3950 LF $550 100 years $21,725
60" Pipe 10280 LF $475 100 years $48,830
54" Pipe 11140 LF $400 100 years $44,560
48" Pipe 10210 LF $325 100 years $33,183
42" Pipe 28620 LF $275 100 years $78,705
36" Pipe 42420 LF $225 100 years $95,445
30" Pipe 51050 LF $175 100 years $89,338
27" Pipe 540 LF $150 100 years $810
24" Pipe 91960 LF $125 100 years $114,950
21" Pipe 2230 LF $115 100 years $2,565
18" Pipe 100300 LF $105 100 years $105,315
15" Pipe 101300 LF $95 100 years $96,235
12" Pipe 529890 LF $85 100 years $450,407
10" Pipe 4170 LF $75 100 years $3,128
Total: $5,011,917
Annual Fee Administration: $45,000
Operating (Cash Flow) Reserve (10% of Maintenance Costs): $344,792 Estimated Total: $5,401,709
Frequency
ITEM 10.1.

ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 9

Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx The actual rate to be levied each year will be as approved by the City at a public hearing, after they consider an Annual Fee Report outlining the estimated annual costs of the program for the ensuing fiscal year.

Table 5 provides sample fee calculations for various land uses and parcel sizes.

Table 5 – Sample Calculations

The Preliminary Charge Roll, which is a listing of each parcel to be charged a fee and its proposed maximum fee for FY 2014-15, is on file in the office of the City Clerk.

Appeals Process
If a property owner disagrees with the calculation of his or her fee, based on the parcel area and estimated impervious percentage assigned to the property, then the property owner may appeal the calculation as follows:

1. Property owner must provide written documentation explaining the reason why the charge should be changed. This documentation must include:
a. The name, phone number, mailing address, and email address, if available, of the property owner.
b. The Assessor’s Parcel Number (APN) of the property in question.

2. If additional documentation is required or insufficient documentation was submitted, a representative of the Department of Public Works (Staff) will notify the property owner in writing.

3. Once Staff has determined that sufficient documentation has been submitted, Staff will perform the initial review. Staff will notify the property owner in writing within four (4) weeks from the time sufficient documentation was submitted as to whether or not the fee amount will be changed.
a. If the determination is to change the fee amount, then the new fee amount will be documented within the City’s fee database.

Land Use Description
Total A rea
(acres)
Impervious
Are a
(acres) DMUs Sample Fee
SINGLE FAMILY RESIDENTIAL (SFR1) 0.16 1.000 114.63$ SINGLE FAMILY RESIDENTIAL (SFR2) 0.22 1.100 126.09$ SINGLE FAMILY RESIDENTIAL (SFR3) 0.30 1.175 134.69$ SINGLE FAMILY RESIDENTIAL (SFR4) 0.40 1.250 143.28$ SINGLE FAMILY RESIDENTIAL (SFR5) 1.00 1.563 179.10$ MULTI-FAMILY RESIDENTIAL (MFR1) 5.00 3.75 46.875 5,373.12$ COMMERCIAL1

1.00 0.75 9.375 1,074.62$ INDUSTRIAL 1.00 0.80 10.000 1,146.27$ SCHOOLS 5.00 2.50 31.250 3,582.08$ PRIVATE RECREATION 1.00 0.25 3.125 358.21$ PARKS/GREENBELTS 2.00 0.20 2.500 286.57$ PUBLIC 2.00 0.60 7.500 859.70$ 1 Average of Downtown and Neighborhood Commercial as shown in Appendix B ITEM 10.1.

ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Page 10

Q:\Sacramento\Storm Drain User Fee\Report\rancho cordova drainage fee rpt DRAFT 08.6.14.docx b. If the determination is that the fee should not be changed, the property owner can appeal Staff’s decision to the Director of Public Works. The appeal must be made in writing and returned no later than four (4) weeks from the date of mailing of Staff’s initial review decision. The Director of Public Works will notify the property owner in writing within four (4) weeks from the date of receipt of the appeal as to whether or not the fee amount will be changed.

If the owner of any parcel shall have reason to feel that the computation of the DMU for his/her parcel is not correct, that person may file an appeal with the Director of Public Works in the manner prescribed by the Director of Public Works. The Director of Public Works will consider all data provided by the appellant and shall render a decision in writing.

The decision of the Director of Public Works will be final with respect to City action on the appeal.

Appeals will be accepted annually up until June 30 for inclusion on the following fiscal year’s property tax roll submittal. However, if an appeal is granted by Staff or the Director of Public Works that does not permit inclusion for the following fiscal year’s property tax roll submittal, a reimbursement will be provided to the property owner by the City.

Respectfully submitted:

Harris & Associates

Dennis A. Anderson
Senior Project Manager

ITEM 10.1.

ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report APPENDIX A

APPENDIX A

ITEM 10.1.

ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report APPENDIX B

APPENDIX B

Runoff Coefficient

Land Use Impervious
Single Family Residential less than 0.166 acres 50%
Single Family Residential 0.166 acres to 0.250 acres 40% Single Family Residential 0.251 acres to 0.330 acres 30% Single Family Residential 0.331 acres to 0.500 acres 25% Single Family Residential Over 0.500 acres (excluding the first 0.500 acres) 5% High-Density Residential (including Apartments and Mobile Home Parks) 75% Condominiums 70%
Commercial Downtown Areas1 80%
Commercial Neighborhood Areas 70%
Industrial 80%
Schools 50%
Parks 25%
Greenbelts 10%
Footnotes:
1 City of Rancho Cordova Municipal Code Chapter 15.

Sources:

1. Yolo County City/County Drainage Manual, February 2010.

2. Stormwater Quality Design Manual for the Sacramento and South Placer Regions, May 2007.

ITEM 10.1.

ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Appendix C

Appendix C

Cost Information

ITEM 10.1.

ATTACHMENT 3

County of Sacramento/City of Rancho Cordova
Current Storm Drain Maintenance Costs
Repair Type
Actual Expenditures for FY
11/12
FY 13/14
Budget
County North OCUO Drain Line Upgrade or Repair 630,912.90 $ 630,912.90 $ OFFO Fence Repair 19,343.41 $ 19,343.41 $ OHKO Inlet Outfall Repair 455,724.02 $ 455,724.02 $ OMSO Erosion Control 26,189.60 $ 26,189.60 $ OY8O Manhole Repair 63,362.44 $ 63,362.44 $ RAMP ADA Compliant Ramp - $ - $ Overhead 36.39% 435,026.56 $ 435,026.56 $ 1,630,558.93$ 1,630,558.93 $
County South OCUO Drain Line Upgrade or Repair 105,317.24 $ 105,317.24 $ OFFO Fence Repair 35,802.01 $ 35,802.01 $ OHKO Inlet Outfall Repair 214,660.90 $ 214,660.90 $ OMSO Erosion Control - $ - $ OY8O Manhole Repair 8,585.40 $ 8,585.40 $ RAMP ADA Compliant Ramp - $ - $ Overhead 23.51% 85,667.45 $ 85,667.45 $ 450,033.00$ 450,033.00$
Rancho Cordova OCUO Drain Line Upgrade or Repair 222,809.74$ 229,850.53$ OFFO Fence Repair 26,326.14$ 27,158.05$ OHKO Inlet Outfall Repair 224,877.26$ 231,983.38$ OMSO Erosion Control -$ -$ OY8O Manhole Repair 4,498.84$ 4,641.00$ RAMP ADA Compliant Ramp -$ -$ Overhead 23.51% 112,504.88$ 116,060.03$ 591,016.86$ 609,692.99$
Total LF of Pipes
County 7,865,755 7,865,755
Rancho Cordova 1,349,271 1,349,271 Cost/LF of pipe for Repairs
County 0.26$ 0.26$
Rancho 0.44$ 0.45$
* Costs were increased for 12/13 based on comparing actual expenditures in 11/12 with actual expenditures in 12/13.

Pipe Repair Costs
Total Budget=
Total Budget=
Total Budget=
Budget Classification
8/6/2014
ITEM 10.1.

ATTACHMENT 3

County of Sacramento/City of Rancho Cordova
Current Storm Drain Maintenance Costs
Repair Type
Actual
Expenditures FY
11/12
FY 13/14
Budget
County OCCO Inspect Channels 149,684.06 $ 149,684.06 $ ODSO Clean, Inspect trach Racks and Box Culverts 203,337.83 $ 203,337.83 $ OF8O Sandbag Distribution 5,184.60 $ 5,184.60 $ OFCO Drainage Response 82,451.66 $ 82,451.66 $ OFDO Concrete Channel Cleaning Bobcat 552,150.54 $ 552,150.54 $ OHWO Vegetation Removal County Forces
OJZO Clean and Inspect Outfall Structures 191,840.84 $ 191,840.84 $ OLCO Access Road Maintenance - $ - $ OLDO Mowing
OMPO Expose Pipe End Mechanically 2,720.90 $ 2,720.90 $ OMRO Channel Cleaning Mechanical 49,087.50 $ 49,087.50 $ OORC Rodent Control 32,695.06 $ 32,695.06 $
OTVD Tree Removal 79,463.44 $ 79,463.44 $
OVDO Dry Spoil Dumping 8,137.34 $ 8,137.34 $ OWCO Weed Control Chemical
Overhead 36.39% 493,691.29 $ 493,691.29 $
1,850,445$ 1,850,445 $
County OCCO Inspect Channels 1,797.15$ 1,797.15$ ODSO Clean, Inspect trach Racks and Box Culverts -$ -$ OF8O Sandbag Distribution 2,464.80$ 2,464.80$ OFCO Drainage Response 1,293.11$ 1,293.11$
OFDO Concrete Channel Cleaning Bobcat 144,294.58$ 144,294.58$ OHWO Vegetation Removal County Forces
OJZO Clean and Inspect Outfall Structures -$ -$ OLCO Access Road Maintenance 57,345.54$ 57,345.54$ OLDO Mowing
OMPO Expose Pipe End Mechanically -$ -$ OMRO Channel Cleaning Mechanical 32,935.75$ 32,935.75$ OORC Rodent Control -$ -$
OTVD Tree Removal 214,736.46$ 214,736.46$
OVDO Dry Spoil Dumping -$ -$
Creek and Channel Cleaning
Total Budget=
Budget Classification
8/6/2014
ITEM 10.1.

ATTACHMENT 3

Repair Type
Actual
Expenditures FY
11/12
FY 13/14
BudgetBudget Classification
OWCO Weed Control Chemical
Overhead 23.51% 106,945.71 $ 106,945.71 $
561,813$ 561,813 $
Rancho Cordova OCCO Inspect Channels -$ -$ ODSO Clean, Inspect trach Racks and Box Culverts 413.30$ 413.30$ OF8O Sandbag Distribution -$ -$
OFCO Drainage Response -$ -$
OFDO Concrete Channel Cleaning Bobcat 65,905.39$ 65,905.39$ OHWO Vegetation Removal County Forces
OJZO Clean and Inspect Outfall Structures -$ -$ OLCO Access Road Maintenance -$ -$ OLDO Mowing
OMPO Expose Pipe End Mechanically -$ -$ OMRO Channel Cleaning Mechanical -$ -$ OORC Rodent Control -$ -$
OTVD Tree Removal -$ -$
OVDO Dry Spoil Dumping -$ -$
OWCO Weed Control Chemical
Overhead 23.51% 15,592.45$ 15,592.45$
81,911$ 81,911$
Total LF of Channels
Rancho Cordova (unlined) 74,628 74,628 Rancho Cordova (lined) 37,562 37,562
Total Rancho Cordova 112,189 112,189
County (unlined) 1,677,768 1,677,768
County (lined) 216,153 216,153
Total County 1,893,920 1,893,920
Cost/LF of Channel for Cleaning:

County 1.27$ 1.27$
Rancho 0.73$ 0.75$
* Costs were increased for 12/13 based on comparing actual expenditures in 11/12 with actual expenditures in 12/13.

Total Budget=
Total Budget=
8/6/2014
ITEM 10.1.

ATTACHMENT 3

County of Sacramento/City of Rancho Cordova
Current Storm Drain Maintenance Costs
Activity Size/Location Cost/LF Frequency Notes
Pipes/Channels
Hydro Cleaning 6"-24" 3.00$ 10 years
TV Lines all 7.50$ 25 years
Rancho 0.75$ each year Within SWU Budget
Sac County 1.27$
Pump Mainteance Covered within budget
Per County Staff Assume no pumps
in new areas.

Repairs 2 crews year round SWU funds support this
Hydromod Basin cost/ac
Maintenance 4,830.00$ annul see detailed estimate
Herbicides 325.00$ 2 x's/year
Additional costs
Pesticide Control Advisor 20,000.00$ annually
Engineering admin support with regulatory agencies 10% of maint costs/year Supervisors and managers 5% of maint costs/year
Creek and Channel Cleaning
8/6/2014
ITEM 10.1.

ATTACHMENT 3

Basin Maintenance Costs Cost per Acre
Trash Clean‐up and Disposal (4 x's/year) 1,200$
Mowing (2 x's/year) 200$
Inspection 4 x's/year 1,600$
Erosion Repair 800$
Vegetation and Landscape Maintenance 800$
Sub‐total 4,600$
Over‐head Mark‐up (5%) 230$
Total Cost 4,830$
Hydromod Basin Maintenance
Inspection Includes: Examine gates, fences and access ramp for damage and overgrown vegetation, check basin slopes for erosion, excess vegetation, debris and animal burros, check flow line for excess vegetation and sediment, check for eriosion at water line, large/floating debris, and excess vegetation. Check for debris, creacks and instructure, and erosion at inlets and outlets. Also check access control racks for debris and to snrue they are locked and secured. Check riprap at inlet weir
ITEM 10.1.

ATTACHMENT 3

City of Rancho Cordova August 7, 2014
Stormwater Utility Fee
Rate Analysis Report Appendix D

Appendix D

Detailed Land Use Data

ITEM 10.1.

ATTACHMENT 3

Storm Drain User Fee
City of Rancho Cordova
December 20, 2013 AC, Landuse & units derived from GIS/Aerials North Douglas II Heritage Falls Anatolia IV
Land Use/ Zoning Description AC Units AC Units AC Units AC Units AC Units AC 2012 Units
2012 AC Units AC 2013
Units
2012 AC 2013 Units 2012 Est.

Units
2013 AC Units AC Units AC Units AC Units GIS AC GIS Units GIS AC GIS Units Total Acres Total Units Residential:

LDR SF (2.1-6.0 DU/AC) 35.3 176 144.8 698 3.7 14 44.7 276 71.4 388 1,518.5 7,593 179.4 899 142.3 694 35.8 179 347.2 1,580 17.70 153.00 72.20 303.00 21.60 203.00 2,635 13,156 MD (6.1-12 DU/AC) 321.5 2,524 322 2,524
MDR MD (6.1-18.0 DU/AC) 83.8 556 290.0 2,334
a 94.2 528 28.2 287 42.8 227 54.4 402 256.0 2,048 43.7 286 c 105.4 685 17.5 192 146.8 1,389 92.10 525.00 450.8 2,831 146.4 941 1,852 13,231 MD (14.0-29.9 DU/AC) 60.4 885 60 885
HDR HD (18.1-40.0 DU/AC) 98.0 1,960 44.2 980 12.2 378 * 30.4 922 6.80 132.00 192 4,372 HD (30+ DU/AC) 29.5 825 * These may be Attached 30 825
Residential Total 119.1 732 524.7 4,742 94.2 528 31.9 301 87.5 503 125.8 790 1,872.5 11,601 588.8 4,689 259.9 1,757 53.3 371 524.4 3,891 17.7 153 171 960 22 203 450.8 2,831 146.4 941 5,090 34,993 Non-Residential:

VC Village Commercial 16.9 19.5 16.6 20.0 22.0 13.5 93.3 202 LTC Local Town Center 30.4 20.0 83.5 134
RTC Regional Town Center 0.9 113.0 58.4 172
BP Business Park 6.6 65.0 86.0 158
MP Industrial Park 283.0 283
Education:

HS/MS High School/Middle School 72.6 78.0 110.9 b 94.0 b 356 MS Middle School 20.0 20
ES Elementary School 21.2 10.6 54.0 5.50 10.8 102
Open Space & Public:

CP Community Park 11.4 60.7 7.8 107.0 44.9 29.3 52.3 313 P/QP Public/Quasi Public 2.0 3.2 7.5 12.3 10.6 1.1 37
NP Neighborhood Park 3.1 3.8 8.2 5.2 3.4 20.8 67.5 17.0 8.6 6.4 0.71 17.20 3.70 21.2 7.0 194 SWD Storm Water Detention 4.0 15.0 9.6 39.0 53.5 24.3 4.00 17.40 9.5 9.6 186 WP Wetland Preserve 55.8 43.8 81.0 54.5 510.0 745
DP Drainage Parkway 138.0 5.0 104.6 15.30 7.2 270
PR Private Recreation 54.0 4.20 4.3 63
OS Open Space 144.5 22.0 0.60 0.80 168
OS/P Open Space/Preserve 12.0 45.6 174.0 47.7 279
LC Landscape Corridors 1.1 2.8 82.0 19.2 2.70 1.30 13.4 0.7 123 GB Green Belts 2.6 51.0 54
ROW Right-of-way 9.5 104.3 8.5 5.3 22.4 192.0 82.6 20.5 14.5 127.1 6.90 2.20 596 BR/WP Reservoir / Wetland Preserve 302.8 205.1 19.80 528 S Sewer Lift Station / Utility Substation 1.0 6.6 6.4 14 Vacant (unknown dev plan) 567.4 27.3 595
Total Non-residential 91.5 826.1 11.0 79.6 123.1 127.1 1,956.0 676.5 270.2 20.9 613.1 25.1 0.0 70.0 0.0 7.2 0.0 634.3 58.2 5,590 Total Residential & Non-Res 210.6 732.0 1,350.8 4,742.0 105.2 528.0 111.5 301.0 210.6 503.0 252.9 790.0 3,828.5 11,601.0 1,265.3 4,689.0 530.1 1,757.0 74.1 371.0 1,137.5 3,891.0 42.8 153.0 241.1 960.0 28.8 203.0 1,085.1 2,831.0 204.6 941.0 10,680 Notes: All data is from recent plans received in Nov 2013 unless specified otherwise. AC estimated a Arboretum has 2 MD residential classifications. The first line is for 6.1-13.9 DU/AC (instead of 6.1-18) Includes April 2012 b Acreage for all schools Amendment
c Suncreek has 2 MD residential classifications. The second line is for 12.1-18 DU/AC (instead of 6.1-18) Anatolia SunridgeMontelena Rio Del Oro Suncreek The Ranch (Sunridge) Sunridge Lot J WestboroughArista Del Sol Arboretum Douglas 98 Douglas 103 Grantline 208 Q:\Sacramento\Storm Drain User Fee\Land Use Summary and fee calculation 04.15.14.xlsx ITEM 10.1.

ATTACHMENT 3

ITEM 10.1. ATTACHMENT 4 Stormwater Utility Fee
Sample of the Stormwater Utility Fees for Fiscal Year 2022-2023:

Table 1
Land Use Description
Total Area
(acres) Sample Fee
Single Family Residential (SFR1) 0.16 $143.40
Single Family Residential (SFR2) 0.22 $157.73
Single Family Residential (SFR3) 0.30 $168.51
Single Family Residential (SFR4) 0.40 $179.24
Single Family Residential (SFR5) 1.00 $179.24
Multi-Family Residential (MFR1) 5.00 $1,254.93
Commercial 1.00 $1,344.58
Industrial 1.00 $1,434.24
Schools 5.00 $896.39
Private Recreation 1.00 $448.17
Parks/Greenbelts 2.00 $179.24
Public Property (with structures) 2.00 $537.81

MEMORANDUM
City Council Staff Report - Page 1 of 1

ITEM 12.1.

DATE: August 1, 2022

TO: Honorable Mayor and Council Members

FROM: Maria Kniestedt, Communications and Public Affairs Director

SUBJECT: COMMUNICATIONS DIVISION UPDATE FISCAL YEAR 2021/22 INSIGHTS, FISCAL YEAR 2022-23 PLANS

RECOMMENDATION

Provide communications update and answer Council questions.

RESULT OF RECOMMENDED ACTION

Provide an understanding of 2021 communications successes/insights, as well as FY 2022/23 strategic communications recommendations.

BACKGROUND

Annually, the city’s communications team presents an update to the City Council.

The goal of the 2022 update is to provide Council with a review of:
 2021/22 communications activities
 Data and insights from 2021/22
 High-level overview of FY 2022/23 of both foundational and proactive strategic communications recommendations

FISCAL IMPACT AND FUNDING SOURCE

No fiscal impact.

ATTACHMENT(S)

1. 2022 Communications Update PPT for Council Meeting

COMMUNICATIONS UPDATE
UPDATEFY 2021/22 Insights, FY 2022/23 Plans
CityofRanchoCordova.org
ITEM 12.1.

ATTACHMENT 1

Communications & Public Affairs Team
• August 2022
Communications
Update
• October 2021
Community
Engagement Update
• December 2022
Legislative Update
ITEM 12.1.

ATTACHMENT 1

Overview of Tonight’s Presentation
FY
2021/22
• Video Snapshot
• Findings &
Insights
FY
2022/23
• Strategy
• Goals
• Key Proactive
Projects
ITEM 12.1.

ATTACHMENT 1

FY 2021/22 Video Snapshot
ITEM 12.1.

ATTACHMENT 1

City Communications Goals
• Foundational + Proactive
• Strategic
• Outcome-driven
• Measurable
• Insight-focused
ITEM 12.1.

ATTACHMENT 1

FY 2021/22 Findings & Insights
FY 2021/22 Metrics:
• Media Relations
• City Social Media
• RCPD Social Media
• Digital Content
• Websites
ITEM 12.1.

ATTACHMENT 1

FY 2021/22 in Review: Media Relations
0 50 100 150 200 250 300
Public Safety
Economic Development
Community Development
COVID-19
Miscellaneous
Cooling Center
Public Works
Community Engagement
Community Enhancement Fund
Education Stories
Neighborhood Services
Recurring Communications
Measure R
City-Generated Categories
2019 2020 FY 2021/22
33% decrease in 2021 due to pandemic
58% increase in FY 2021/22
ITEM 12.1.

ATTACHMENT 1

FY 2021/22 Metrics: City Social Media
0 5000
10000
15000
20000
25000
30000
2016 2017 2018 2019 2020 FY 2021/22
Channel Growth Year-over-Year
Facebook Twitter Instagram Nextdoor LinkedIn TiKTok
16% Growth
17% Growth
ITEM 12.1.

ATTACHMENT 1

2020 Metrics: RCPD Social Media
0 5,000
10,000
15,000
20,000
25,000
30,000
2018 2019 2020 FY 2021/22
RCPD Channel Growth Year-over-Year
Facebook Twitter Instagram Nextdoor
FY 2021/22 Metrics: RCPD Social Media
10% Growth
25% Growth
ITEM 12.1.

ATTACHMENT 1

FY 2021/22 Metrics: E-Newsletter
0 1,000
2,000
3,000
4,000
5,000
6,000
7,000
2018 2019 2020 FY 2021/22
Rancho Cordova News Year-over-Year Growth
Subscribers Average Opens
22% Growth
55% Growth
ITEM 12.1.

ATTACHMENT 1

FY 2021/22 Metrics: E-Newsletter
0 1,000
2,000
3,000
4,000
5,000
6,000
2018 2019 2020 FY 2021/22
Rancho Cordova Events Year-over-Year Growth
Subscribers Average Opens Average Clicks
56% Growth
18% Growth
ITEM 12.1.

ATTACHMENT 1

FY 2021/22 Metrics: Websites
0 1,000
2,000
3,000
4,000
5,000
6,000
7,000
July August September October November December January February March April May June RCPD Website Visits
FY 2019/20 FY 2020/21 FY 2021/22
≈ 10% Growth
ITEM 12.1.

ATTACHMENT 1

FY 2021/22 Metrics: Websites
0 5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
July August September October November December January February March April May June City Website Visits
FY 2019/20 FY 2020/21 FY 2021/22
≈ 7% Growth
ITEM 12.1.

ATTACHMENT 1

FY 2021/22 Metrics: Websites
0 5,000 10,000 15,000 20,000 25,000 30,000 35,000
New Businesses and Projects
Apply for a License or Permit: Businesses
Residents
Planning
Departments
Events
Building and Safety
Rancho Cordova Online
Residential Solid Waste Services
Free COVID-19 Testing
Top 10 Webpages
Page Visits
ITEM 12.1.

ATTACHMENT 1

FY 2021/22 Goals
Continue with these goals for FY 2022/23
Channel FY 2021/22 Goal FY 2021/22 Actual
Media Relations 10% Story Increase +58% City
Social Media 10% Channel
Growth
+17% City
+10% RCPD
Digital Content 20% Subscriber
Growth
+55% City
Websites Steady Visitor
Growth
+7% City
+10% RCPD
ITEM 12.1.

ATTACHMENT 1

FY 2021/22: Insights
• Facebook: Highest social channel reach
• Storytelling + trusted info: Best engagement
• Digital content: Tremendous audience growth
• Visual assets: Key to audience engagement
• New website: Intuitive searches resonating
• Earned media: Still a solid strategy
• Campaign structure: Meaningful results
• Strategic approach: Best outcomes
ITEM 12.1.

ATTACHMENT 1

Year in Review
• New Website
• Celebrating Diversity
• COVID-19 Vaccine Clinics/PPE
• Live, Work, Learn, Play Campaign
• Fireworks Safety Campaign
• Food Waste Recycling Campaign
Planning/Implementation
• Community Response
ITEM 12.1.

ATTACHMENT 1

FY 2022/23 Strategic Approach
• Continue awareness campaign model
• Generate understanding of city’s
community programs
• Promote city’s key community projects
• Focus on storytelling + trusted information
• Build community issues response capability
• Evolve youth outreach
• Research new digital/social tools
• Measure and analyze efforts
ITEM 12.1.

ATTACHMENT 1

Look Ahead: Priorities
• Storytelling: City Projects, Programs
• Community Issues Outreach/Conversations
• Community-focused information
• Campaigns: Food Waste Recycling, LWLP
• City’s 20th Birthday
• New Tech for Efficiency, Results
• Test & Learns: City Podcast, TikTok Crew
ITEM 12.1.

ATTACHMENT 1

Questions & Discussion
ITEM 12.1.

ATTACHMENT 1

City Council Staff Report – Page 1 of 8

MEMORANDUM
ITEM 12.2.

DATE:August 1, 2022
TO:Honorable Mayor and Council Members
FROM:Darcy Goulart, Planning Manager
SUBJECT: DISCUSSION AND DIRECTION ON THE GATEWAY SIGNAGE PROGRAM

RECOMMENDATION
Receive a report on the Gateway Signage Program, and upon discussion, provide staff with any feedback on the existing program, development standards and/or direct staff on any potential code amendments that may be needed to address any desired modifications by Council.

RESULT OF RECOMMENDED ACTION
No formal action is requested of Council at this time. Council insight on the existing Gateway Signage Program and/or direction to staff on any potential code amendments will further assist staff with preparing any requested code amendments to be brought back for a public hearing at a later date. The discussion and direction will also assist future applicants with an understanding of what the City Council may be looking for on future proposed Gateway signs.

DISCUSSION
Title 23, Chapter 23.743 of the Rancho Cordova Municipal Code (RCMC) regulates all aspects of signage within the city limits. One type of sign that this discussion will focus on is Gateway Signage. Council may recall that in mid-2019, a few Work Sessions were held to discuss various signage within the city that could be used for off site advertising of various community events and/or wayfinding signage. During those discussions, Council raised some concerns regarding the overall look of these types of signs and how to maximize their intended use, without clogging up the Highway 50 corridor with signage. There were some suggestions of reducing the height of the sign when possible or allowing the signs to have a combination of a traditional sign face and a small electronic reader board. In general, there was agreement that these types of signs could serve a greater benefit to the community if designed correctly.

At the time of the previous discussions, there wasn’t any interest from private parties to construct a gateway sign, but it was offered as a potential option. There is now interest from a national retailer to construct one of these signs at the eastbound Highway 50 offramp at Sunrise Blvd.

Additionally, the city is looking at another location at the eastbound Highway 50 offramp at Zinfandel to highlight some of the major corporations within that geographic vicinity.

This staff report and the staff presentation will discuss what types of city, corporate or business identification currently exists along the Highway 50 corridor, provide an overview of what a

City Council Staff Report – Page 2 of 8
gateway sign is, identify some challenges that future applicants for these signs could face and outline some next steps. Additionally, it is anticipated that the interested national retailer will have conceptual designs of a future proposed sign, as well as photo simulations to present at the meeting.

Various Types of Signage
Before getting into the purpose of this discussion, it’s important to highlight various other signage that is found throughout the city that is used for different purposes. There is gateway monumentation signage used at key entrances into the city to inform the public that they are entering Rancho Cordova. There is community identification signage used to highlight a specific residential area or neighborhood. There is retail center signage which advertises specific users on private property. Lastly, there are digital billboards that are found within an established corridor boundary, along Highway 50. This type of signage has various advertising opportunities.

Current Highway 50 Identification
Traveling up and down major freeways and highways throughout the region, it is common to see large signage that identifies what business or services are offered at the next major offramp.

When approaching Rancho Cordova, traveling east or westbound along the Highway 50 corridor, there is a lack of meaningful identification that a traveler can point to which tells them what

City Council Staff Report – Page 3 of 8
businesses, retailers, services, etc. they can encounter at a specific offramp into the city. Lack of this type of signage has been a deterrent for various corporations and retailers looking to locate in the city. The only identification signs the traveling public currently sees are those depicted in the images below.

As can be seen from the images above, the signage is very minimal and doesn’t provide a sense of community. Some of the retail signage no longer exists but was provided to show what was there at one time. These retails signs are also not strategically placed to capture the traveling public along the highway and generally sit at the maximum height of 10 ft. for onsite monument signs. In most cases these signs cannot be seen prior to reaching the offramp or are seen too late to exit.

Gateway Signs
Rancho Cordova Municipal Code Section 23.743.130 regulates the Gateway Signage Program.

The purpose of establishing this program was to provide special signage at key entrances into the city and major districts within the city. The intent was to promote the businesses, activities, events, and places for the greater public benefit. These signs are permitted to be located at freeway offramps (Bradshaw, Mather, Zinfandel, Sunrise and future Rancho Cordova Parkway, as well as other key locations within the city. The process by which the sites are secured, leased or provide space on the sign for identification of uses or events in the city, maintenance, and design will ultimately be established by resolution. Once a resolution is established, a design review is required for construction of a sign. The design review would fall under the authority of the Planning Commission, unless through the resolution it is established that the City Council would have final approval authority.

Development standards for these signs include a maximum height of 60 feet, 1,000 sq. ft of sign area, no more than one sign at each freeway offramp, and the sign should include the city logo or identification through text or iconic signage associated with the area of the city it’s located in.

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Some examples of these types of signs in the region are depicted below.

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The examples above show that these signs can offer many advertising opportunities, including local branding and electronic components. You’ll see that some of the signs incorporate some

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sort of logo or image representative of the area. For example, the Delta Shores sign has an image of what appears to be river waves at the top, representing the water ways in the area. The Laguna Bond sign incorporates an elk at the top to represent Elk Grove, the city in which the sign is located. This type of branding is similar to what the city has done with the city gateway monumentation signage shown earlier in this report.

Potential Gateway Sign Locations
Highway 50 at Sunrise - As stated above, there are two locations under consideration for a gateway sign. The first one has interest from a national retailer. This retailer has been in discussions with staff on their desire to construct a sign in the location depicted in the image below. This sign would be located on private property adjacent to the eastbound Highway 50 off ramp and Sunrise. The national retailer proposes to offer space for approximately a dozen businesses to advertise on the sign. It is anticipated that by the meeting, the national retailer will have various renderings and photo simulations of the proposed gateway sign to present to Council.

It is staff’s understanding that the proposed sign would exceed the maximum height of 60 feet and photo simulations would depict why the taller height is necessary. To exceed the height of 60 feet, the code would need to be amended to allow flexibility to exceed the maximum height. This could possibly be achieved through the design review process and justification as to why an increased height is needed at a particular location.

Highway 50 at Zinfandel – The other location currently being considered for a gateway sign would be somewhere along the eastbound Highway 50 offramp at Zinfandel. The aerial below indicates the general area (in red) that is being looked at for this type of sign. A gateway sign in this location offers an advertising opportunity to many corporations and businesses located in the general area. Discussions on this sign are in the very early stages. A design concept has not been drafted but staff wanted to inform Council that this is another area where a sign is being contemplated.

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Administration, Design and Operation of Gateway Signs
The Code states that the process for securing sites, designing the signs, leasing or otherwise providing space on the sign for identification of uses and events in the city, maintenance and other function shall be established by a Council resolution. While staff believes the intent of the language was to establish one resolution for any gateway sign, it is likely more beneficial to establish a resolution for each proposed sign as it comes forward. Reason being is that each location will have it’s own unique challenges. Some may be located on public property or that which is owned by CalTrans. These sites have different challenges than locating a sign on private property. Public property may require easements for the sign. The resolution could also establish a corridor that identifies geographic boundaries of those businesses or corporations that have the opportunity to advertise on the sign to meet the overall purpose of the gateway sign program.

Along with this, standards should be established in the resolution for covenants that ensure fair and transparent panelist selection of who gets to advertise on the sign.

COUNCIL DIRECTION
Upon completion of the presentation by staff, public input and Council discussion, staff will be asking the Council to provide feedback and/or direction on the following items:

1. A potential code amendment to allow an increase in height to be considered as part of the design review process as long as justification is provided such as geographic constraints.

2. Additional items that should be provided in the resolution, other than what has already been discussed.

3. Key elements Council would want to see incorporated into the design of the sign.

4. Final approval authority.

5. Any other information, feedback or direction to staff on this topic.

FISCAL IMPACT
There are no immediate fiscal impacts relating to this discussion beyond staff time.

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ATTACHMENT(S)

1. Presentation

Gateway Signage Discussion
CityOfRanchoCordova.org
ITEM 12.2.

ATTACHMENT 2

Purpose of Tonight's Meeting
 Background on Gateway Signage
 Current Zoning Code
 Receive Feedback on Conditions of Approval to Inform a Resolution  Regional Examples
 Proposed Signage Renderings
 Next Steps
ITEM 12.2.

ATTACHMENT 2

Background
 Staff has received inquiries about constructing freeway pylon signage.
 A large national retailer has this request as a condition of site selection  Previous Gateway Signage Discussions
 Lack of Freeway Signage has been a deterrent for large retailers  Current code calls for a resolution by Council to establish the process for securing sites, designing of the signs, and other functions as required by Council.

ITEM 12.2.

ATTACHMENT 2

Signage Types
 City Gateway Monument Signage
 Community Identification Signage
ITEM 12.2.

ATTACHMENT 2

Signage Types
 Retail Center Signage
 Digital Billboard
ITEM 12.2.

ATTACHMENT 2

Current City Signage
 Community Image/ Sense of Place
 City brand
 Establishing our place in the region
ITEM 12.2.

ATTACHMENT 2

Importance
ITEM 12.2.

ATTACHMENT 2

Zoning Code 23.743.130

1. Establishes a gateway signage program at key entrances to the cit y to promote businesses, activities, events and places of the community for the greater public benefit.
a) Must be located within the city limits or Caltrans right-of-wa y b) A resolution by Council will establish the process for securingsit es, designing of the signs, and other functions as required by Council. The city may acquire services of a private organization for purposes of designing, constructing, maintaining, and operating the sign(s).

ITEM 12.2.

ATTACHMENT 2

Special Development Standards
for Gateway Signage

1. Freestanding monument or pylon signs with maximum height o f 60’ and 1,000 square feet for allowed area

2. No more than one sign shall be located at each freeway off-r amp or regional town-center zone

3. Sign should include city logo and identification through text an d/or iconic signage of the area of the city with which it is associated

4. Adhere to existing development standards, including il lumination ITEM 12.2.

ATTACHMENT 2

Regional Examples - Folsom
55ft Monument sign
Hwy 50 & E.Bidwell
80ft Monument sign w/
electronic reader board
Hwy 50 & E.Bidwell/ Palladio
ITEM 12.2.

ATTACHMENT 2

Regional Examples – El Dorado Hills
80ft Monument sign
Hwy 50 Latrobe Rd/EDH Town Center
ITEM 12.2.

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Regional Examples – Elk Grove
76'-6"ft Monument sign
Hwy 99 nb & Laguna Blvd
ITEM 12.2.

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Regional Examples – Delta Shores
3 75ft Monument signs
Hwy 5 & Consumnes River Rd
Delta Shores Shopping Center
ITEM 12.2.

ATTACHMENT 2

Regional Examples – Yuba Sutter
60ft Monument
Sign w/ electronic
reader board
Yuba Sutter
Marketplace
ITEM 12.2.

ATTACHMENT 2

Proposed Location – Sunrise 50 Gateway Sign
ITEM 12.2.

ATTACHMENT 2

Sunrise 50 Monument Sign
Conditions of Approval – City Oversight
 Provide standards of acceptability for signs in order to facilitate the review and approval process.
 Identify Retail district
 Covenants that ensure fair and transparent panelist selection  Monument operation, maintenance, and repair costs
 Design Standards
ITEM 12.2.

ATTACHMENT 2

Sunrise 50 Monument Sign Proposal
 See supplemental renderings
ITEM 12.2.

ATTACHMENT 2

Proposed Location – Zinfandel Business Park
Gateway Sign
ITEM 12.2.

ATTACHMENT 2

Next Steps
Council to provide feedback and/or direction on the following:

1. A potential code amendment to allow an increase in height to be considered as part of the design review process as long as justification is provided such as geographic constraints.

2. Additional items that should be provided in the resolution, other than what has already been discussed.

3. Key elements Council would want to see incorporated into the design of the sign.

4. Final approval authority.

5. Any other information, feedback or direction to staff on this topic.

ITEM 12.2.

ATTACHMENT 2

Questions and/or Feedback
CityOfRanchoCordova.org
ITEM 12.2.

ATTACHMENT 2