CITY OF RANCHO CORDOVA
CITY COUNCIL MEETING
Tuesday, November 29, 2022
5:30 PM – Regular Meeting
David B. Roberts Council Chambers
City Hall
2729 Prospect Park Drive, Rancho Cordova
Pursuant to California Assembly Bill 361 amending the Ralph M. Brown Act (Govt. Code 54950-54963), the City has declared a state of emergency relating to COVID-19 and imposed measures to promote social distancing.
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Instructions to Make Public Comment
Submitting Public Comment via Email
Members of the public who wish to provide public comment via email will need to submit written comments to [email protected] no later than 3:00 p.m. on Tuesday, November 29, 2022. Written comments received no later than 3:00 p.m. will be distributed to the Council, filed in the record, and will not be read aloud. All comments submitted later than 3:00 p.m. will be distributed to the Council.
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Listening to a Zoom Meeting by Phone Only
Rancho Cordova City Council - AGENDA
Special Meeting of Tuesday, November 29, 2022
You can join a Zoom meeting via teleconferencing/audio conferencing using a cell phone or traditional landline phone. To request to make a public comment by phone press *9 to raise your hand. Please wait to be called upon by the City Clerk.
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If you have questions related to the City Council Meeting or the use of Zoom, please contact the City Clerk’s Office at (916) 851-8720 before Tuesday, November 29, 2022, at 3:00 p.m.
AGENDA
1. SPECIAL MEETING - CALL TO ORDER/ROLL CALL
Council Members Linda Budge, Garrett Gatewood, Siri Pulipati, David Sander, and Mayor Donald Terry.
2. PUBLIC COMMENT
At a special meeting, citizens wishing to address the Council for any matter on the agenda may do so at the time the matter is discussed. Under the provisions of the California Government Code, the City Council is prohibited from discussing or taking action on any item not on the agenda.
3. SPECIAL MEETING
3.1. Subject: Nonprofit COVID-19 Recovery and Support.
Recommendation: Receive a presentation from staff and provide input on which grant option is preferred by City Council for the second round of nonprofit COVID-19 grants.
3.2. Subject: Discussion Regarding the Rancho Cordova Little League Project.
Recommendation: Receive the presentation regarding the Rancho Cordova Little League Project and provide funding direction to staff on the preferred alternative.
3.3. Subject: Fiscal Year 2023-25 Budget Kickoff and Major Project Discussion.
Recommendation: Receive presentation and provide direction.
4. ADJOURN TO CLOSED SESSION
Mayor Terry will adjourn the meeting to closed session.
5. CLOSED SESSION - CALL TO ORDER/ROLL CALL
Council Members Linda Budge, Garrett Gatewood, Siri Pulipati, David Sander, and Mayor Donald Terry
6. CLOSED SESSION
Council will meet in closed session to discuss the following item:
PUBLIC EMPLOYEE APPOINTMENT Title: City Manager Pursuant to Government Code Section 54957.
Rancho Cordova City Council - AGENDA
Special Meeting of Tuesday, November 29, 2022
7. OPEN SESSION - REPORT FROM CLOSED SESSION
The City Attorney will report on action taken in closed session.
8. ADJOURNMENT
ADDITIONAL INFORMATION
Special Meetings listed below are subject to change/cancellation without further notice.
Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 24 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Rancho Cordova City Hall.
The agenda items are accessible on the City’s website at www.cityofranchocordova.org on Fridays prior to the Regular City Council Meeting.
UPCOMING MEETINGS
December 5, 2022 4:00 PM Special Meeting/Regular Meeting December 13, 2022 5:30 PM Special Meeting/Work Session
December 17, 2022 5:30 PM Regular Meeting
If you have any technical questions related to the agenda items, please contact City Hall at (916) 851- 8700.
In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (916) 851-8720 at least 48 hours prior to the meeting.
CERTIFICATION OF POSTING OF AGENDA
I, Stacy Leitner, City Clerk for the City of Rancho Cordova, declare that the foregoing agenda for the November 29, 2022 Special Meeting of the Rancho Cordova City Council was posted and available for review on November 22, 2022 at City Hall of the City of Rancho Cordova, 2729 Prospect Park Drive, Rancho Cordova, California, 95670. The agenda is also available on the city website at www.cityofranchocordova.org.
Signed November 22, 2022 at Rancho Cordova, California.
Stacy Leitner, CMC
City Clerk
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 3.1.
DATE: November 29, 2022
TO: Honorable Mayor and Council Members
FROM: Stacy Delaney, Community Enhancement and Investment Senior Management Analyst
SUBJECT: NONPROFIT COVID-19 RECOVERY AND SUPPORT
RECOMMENDATION
Receive a presentation from staff and provide input on which grant option is preferred by City Council for the second round of nonprofit COVID-19 grants.
RESULT OF RECOMMENDED ACTION
City staff will take the input provided and create the application materials and process necessary to launch the second round of nonprofit COVID grants.
BACKGROUND
In June of 2021, City Council approved funding from both Measure H and Measure R to be used for nonprofit COVID-19 relief. A pilot program launched in January of 2022 and nonprofits founded in 2021 or earlier who are located in and serve Rancho Corodva residents were eligible to apply. In addition, the nonprofit is required to be in good standing with the California Secretary of State, if required by law, and be a qualified nonprofit with proof of IRS Federal Tax-Exempt status. Lastly, they had to demonstrate that COVID-19 impacted them directly, such as to cover a loss of earnings, a decline in revenue, unexpected expenses to keep operating during the pandemic, or an increase in demand for services. Applicants applied online and City staff reviewed grant applications for completeness and eligibility. Complete and eligible applications were reviewed by a review panel who met to discuss the applications and make a recommendation for funding disposition. In total, 36 grants were provided to Rancho Cordova-based nonprofits in fiscal year 2021/2022, totaling $335,000.
The launch of the second round of nonprofit COVID-19 grants is anticipated in the first quarter of 2023. The focus of the second round is proposed to not be limited to just financial impact and instead will include things such as strengthening nonprofit resiliency, capacity building, and succession planning. According to the National Council of Nonprofits, 92% of nonprofits are small and community-based, serving local needs. The nonprofit COVID-19 recovery and support grants will enrich the fabric of our community by building a stronger nonprofit future in Rancho Cordova.
FISCAL IMPACT AND FUNDING SOURCE
City Council Staff Report - Page 2 of 2
The City Council approved $500,000 from the American Rescue Plan Act for nonprofit COVID- 19 recovery and support in fiscal year 2022/2023.
ATTACHMENT(S)
1. Presentation
Nonprofit COVID-19 Recovery & Support
November 29, 2022
CityOfRanchoCordova.org
ITEM 3.1.
ATTACHMENT 1
• Pilot program launched in January 2022
• Opened to nonprofits located in and serving Rancho Cordova residents • In good standing with the California Secretary of State, if required by law • Qualified nonprofit with proof of IRS Federal Tax-Exempt status • Demonstrated financial impacts directly related to COVID-19 – Grants could include funds to cover loss of earnings, decline in revenues, unexpected expenses, increased in demand for services, etc. • 36 grants provided totaling $335,000 (Mix of $5,000 and $10,000 grants) PRIOR COVID-19 RELIEF GRANTS
ITEM 3.1.
ATTACHMENT 1
• Launch second round in Q1 of 2023
• Focus on resiliency, capacity building,
succession planning, and the future
• $500,000 approved by Council (ARPA) for
nonprofit COVID-19 recovery and
support
NEXT ROUND OF NONPROFIT GRANTS
ITEM 3.1.
ATTACHMENT 1
• Option 1
o2nd round of traditional $10,000
grants available up to the $500,000
budget
POTENTIAL OPTION 1
ITEM 3.1.
ATTACHMENT 1
• Option 2
o 2nd round of traditional $10,000 grants available up to $290,000
o Larger funding option in seven categories totaling $210,000 ($30,000 each)
o Arts
o Sports
o Education
o Family Services
o Business Support
o Service Organizations/Service to Veterans
o Food security/homelessness
*Only one award will be given per nonprofit during the second round of funding.
POTENTIAL OPTION 2
ITEM 3.1.
ATTACHMENT 1
• Option 3
oAny other ideas?
POTENTIAL OPTION 3
ITEM 3.1.
ATTACHMENT 1
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 3.2.
DATE: November 29, 2022
TO: Honorable Mayor and Council Members
FROM: Albert Stricker, Public Works Director
Kristine Courdy, Senior Civil Engineer
SUBJECT: DISCUSSION REGARDING THE RANCHO CORDOVA LITTLE
LEAGUE PROJECT
RECOMMENDATION
Receive the presentation regarding the Rancho Cordova Little League Project and provide funding direction to staff on the preferred alternative.
RESULT OF RECOMMENDED ACTION
Council will receive the presentation and provide funding direction on the preferred alternative.
BACKGROUND
The Rancho Cordova Little League Project has been approved as a Legacy Project under the Community Enhancement and Infrastructure Fund (CEIF). The Project includes upgrading the Rancho Cordova Little League facility at Ahlstrom Park and Cordova Lane Center. The City has been working on the design with the Project stakeholders including Rancho Cordova Little League (RCLL), Cordova Recreation and Park District (CRPD) and Folsom Cordova Unified School District (FCUSD). On February 16, 2022, the CRPD Board approved the Project improvements on Ahlstrom Park portion of the Project.
The City Council held a workshop on August 22, 2022 to review CEIF Legacy Projects. During the Little League Project Discussion, the City Council directed Staff to evaluate adding Mitchell Field to the Project. Mitchell Field is located at W.E. Mitchell Middle School which is a FCUSD facility. Staff met with the Project architect, RCLL and FCUSD to discuss improvements to the Mitchell Field. The proposed improvements include:
Reconditioning the field, including irrigation improvements New backstop, fencing, dugouts and bull pens
New scores table
New bleachers with shade
ADA parking and path of travel improvements
Optional Restroom
City Council Staff Report - Page 2 of 2
The cost estimate to complete these improvements is approximately $1.6M (including the restroom cost). Adding these Mitchell Field improvements to the Ahlstrom Project will bring the total Project cost to $14.5M which is a $3.5M funding gap to fully fund the Project. If the City Council would like to proceed with improvements to the existing fields at Ahlstrom Park and Mitchell Field, it would require an appropriation of $3.5M funding towards the Project. The estimated timeline to complete the design, permitting, bidding, and construction for this Project is about two years. The maintenance of the these facilities is the responsibility of the property owners (CRPD and FCUSD) and operator (RCLL). The City does not have any current maintenance obligations at this site. The rough maintenance cost by others would be approximately $50,000.
There have also been discussions on constructing a new Little League facility that can accommodate all RCLL participants at one site. This alternative will require land acquisition of a twelve plus acre site ($5M), environmental review, project design, utility design and construction of a state of the art facility (ranging between $15M to $50M). If the City Council would like to proceed with this alternative, then a viable site would need to be identified and prepare a funding strategy for the large capital investment. Depending on the availability of the land, this alternative could take up to four years to receive environmental clearance, design, permit, bid and construct this facility. The maintenance of a new facility would be the requirement of the City and would be $100,000 for a facility equivalent to fields located at Alhstrom, Cordova Lane, and Mitchell fields.
FISCAL IMPACT AND FUNDING SOURCE
There is currently $11M of funding for this project from the following funding sources:
Community Enhancement & Investment Fund and Park Renovation Fees.
This project is included in the City's current approved FY 2022-23 Capital Improvement Plan.
ATTACHMENT(S)
1. RC Little League Presentation
1 Little League Renovation
Project
November 29, 2022
CityOfRanchoCordova.org
ITEM 3.2.
ATTACHMENT 1
2 Meeting Goals
• Inform City Council and Review Project Alternatives
• Select an Alternative to Proceed with the Little League Project and Provide Funding Direction
ITEM 3.2.
ATTACHMENT 1
3 Alternative 1: Little League at Ahlstrom Park
Ahlstrom Park:
• Dec 2020: Architect Retained
• 2021: Prepared Schematic
Design
• Feb 2022: CRPD Board
approved Schematic Design
• Total Project Cost Estimate:
$12.5 million
Ahlstrom Park
ITEM 3.2.
ATTACHMENT 1
4 Alternative 1a: Add Improvements to Mitchell Field
Mitchell Field:
• RCLL Junior Field
• Aug 2022: Direction to
Investigate Updates to Site
• Sept 2022: Developed Scope
and Cost Estimate
• Field Improvements: $1.3M
• Option: Add Restroom $700K*
*(Requires approval of property
owner)
Mitchell Field
ITEM 3.2.
ATTACHMENT 1
5 Alternative 1a: Ahlstrom + Mitchell Field Improvement Summary • $1.3M to $2.0M (depending on Restroom)
Mitchell Field
Ahlstrom Park
• $12.5M
TOTAL = $14.5M
Maintenance by Existing Entities (CRPD, FCUSD, RCLL) ~$50,000/year Schedule: 2 Years to Complete
ITEM 3.2.
ATTACHMENT 1
6 Alternative 2: Other Potential Sites for RCLL
Require Land Acquisition of a 12+ Acre Site (~$5M)
High Level Costs of Other Potential Sites for RCLL (including land) Ahlstrom Equivalent: $20-$25M
Ahlstrom + Mitchell Field Equivalent: $25-$30M
Ultimate Facility: $45-$55M
Maintenance by City & RCLL ($100,000+/ year)
Schedule: Land Availability for Purchase + 4 Years
ITEM 3.2.
ATTACHMENT 1
7 Pro & Con Discussion
Pro Con
Alternative 1a: Little
League Project at Ahlstrom
Park & Mitchell Field
Improves Existing Facilities
Fastest Project Schedule
Existing Utility Connections
Completed Public Outreach & Prelim Design
No Land Acquisition
RCLL Operating at Two Different Sites
Inconvenient Parking
No Lights
Sight Constraints
Alternative 2: Other
Potential Sites for Little
League Project
Capacity to Operate RCLL at One Site
State of the Art
Improved Parking
Potential for Lights (site dependent)
Expanded Tournament Play
Increased City Control
Extended Timeline
Land Acquisition
Environmental Process
Establishing Utility Connections (site dependent)
Cost
Increased City Management & Maintenance Cost
Both Alternatives Require Maintenance & Operation of the Facilities ITEM 3.2.
ATTACHMENT 1
8 Little League Project Discussion
Alternatives:
1A) Proceed with Little League Project at Ahlstrom Park & Mitchell Field:
$14.5M (Need $3.5M to Fully Fund)
2) Study other potential sites for Little League Project • Ahlstrom Equivalent: $20-$25M
• Ahlstrom + Mitchell Field Equivalent: $25-$30M
• Ultimate Facility: $45-$55M
• City Council Action:
• Select an Alternative to Proceed with the Little League Project and Provide Funding Direction
ITEM 3.2.
ATTACHMENT 1
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 3.3.
DATE: November 29, 2022
TO: Honorable Mayor and Council Members
FROM: Cyrus Abhar, City Manager
Kim Juran, Administrative Services Director
SUBJECT: FISCAL YEAR 2023-25 BUDGET KICKOFF AND MAJOR PROJECT
DISCUSSION
RECOMMENDATION
Receive presentation and provide direction.
RESULT OF RECOMMENDED ACTION
The direction provided by the City Council at this work session will inform the Fiscal Year 2023- 25 budget process.
BACKGROUND
The purpose of this work session is to kickoff the Fiscal Year 2023-25 budget process and to continue the City Council visioning discussion for future legacy projects. The presentation will be focused on reviewing the major project commitments to date and identifying a comprehensive list of potential future legacy projects.
Staff will be reviewing the list with Council that has been compiled to date from prior Council conversations.
Major Project List:
Potential Short-Term Projects (1-5 years)
Youth Center Phase II
Food Locker
MACC Phase II
Veteran Resource Center/Hall/Museum/Memorial
Aspirational/Opportunity Drive Projects:
Children's Museum
Hospital
City Council Staff Report - Page 2 of 2
Professional Sports League
Entertainment Center/District
Indoor Track Facility
Data Center Acquisition and Management
The goal of this presentation is to identify other potential legacy projects that are not on the list and what level of staff work and preparation should be done to provide adequate information for future visioning discussions that will occur as part of the Fiscal Year 2023-25 budget development process.
FISCAL IMPACT AND FUNDING SOURCE
No fiscal impact. This presentation is informational only and will inform the Fiscal Year 2023-25 budget process.
ATTACHMENT(S)
1. Presentation
1 City Council Work Session
Fiscal Year 2023-25 Budget Kickoff and Major Project Discussion November 29, 2022
CityOfRanchoCordova.org
ITEM 3.3.
ATTACHMENT 1
2 Goals, Objectives & Expected Outcomes
21%
Set the stage for the FY 2023-25 Budget Preparation Discussion • Review current legacy project commitments
• Available funds for future legacy projects
• Identify potential future legacy project list for future di
scussion
ITEM 3.3.
ATTACHMENT 1
3 Legacy Project Funding
21%
Little League
Capital:• Current unencumbered Measure H legacy balance $6M as of FY 2022
-23
• Future Allocations anticipated to be approximately $3M–$5M annua
lly from Measure H and R depending on future budget
allocations
ITEM 3.3.
ATTACHMENT 1
4 Funding Commitments for Major Projects in Progress
21%
Little League
Capital:
• Little League
• Current Commitment $11M
• $3.5M Gap
• Civic Center
• Current Commitment $21M
• Unknown additional capital contribution to be cash funded or financed • Operations ~$2M annually (Starting FY 2025)
• Youth Center
• Operations ~$1M annually
• Rancho Cordova Parkway Interchange
• Need will range from $50M -$ 130M funding commitment from City Funds ITEM 3.3.
ATTACHMENT 1
5 Major Project List
21%Potential
Short-Term
Projects
(1-5 years)
Youth
Center
Phase II
Food Locker
MACC
Phase II
Veteran
Resource
Center/ Hall/
Museum/
Memorial
Other
Projects? Aspirational/
Opportunity
Driven
Projects
Children’s
Museum
Entertainment
Center/
District
Indoor
Track
Facility
Hospital
Data Center
Acquisition &
Management
Professional
Sports
League
Other
Projects?
ITEM 3.3.
ATTACHMENT 1
6 Next Steps
21%
• What other projects should be added to the list for the FY 2023- 25 B
udget Visioning Discussion?
• What details and scoping information does staff need to prepare f
or January Work Session?
• Continue Project Discussion to Inform FY 23 -25 Budget Process • January W ork Session(s) - Proposed for January 24 & 25 at 1 pm ITEM 3.3.
ATTACHMENT 1