Rancho Cordova City Council
November 6, 2023

CITY OF RANCHO CORDOVA

CITY COUNCIL MEETING
Monday, November 6, 2023
4:00 PM - Special Meeting/Closed Session
5:30 PM – Regular Meeting
David B. Roberts Council Chambers
City Hall
2729 Prospect Park Drive, Rancho Cordova
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Instructions to Make Public Comment
Submitting Public Comment via Email

Members of the public who wish to provide public comment via email will need to submit written comments to [email protected] no later than 2:00 p.m. on Monday, November 6, 2023. Written comments received no later than 2:00 p.m. will be distributed to the Council, filed in the record, and will not be read aloud. All comments submitted later than 2:00 p.m. will be distributed to the Council.

Listening to a Zoom Meeting by Zoom Video Conference
To make a public comment using the Zoom platform, please use the “raise hand” feature at the bottom center of the screen. Please make sure to enable audio controls once access has been given by the City Clerk’s office to speak. Please wait to be called upon by the City Clerk.

Listening to a Zoom Meeting by Phone Only

Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Monday, November 6, 2023

You can join a Zoom meeting via teleconferencing/audio conferencing using a cell phone or traditional landline phone. To request to make a public comment by phone press *9 to raise your hand. Please wait to be called upon by the City Clerk.

All public comments will be limited to three minutes.

If you have questions related to the City Council Meeting or the use of Zoom, please contact the City Clerk’s Office at (916) 851-8720 before Monday, November 6, 2023, at 2:00 p.m.

AGENDA

1. SPECIAL MEETING - CALL TO ORDER/ROLL CALL

Council Members Garrett Gatewood, Siri Pulipati, David Sander, Donald Terry, and Mayor Linda Budge

2. PUBLIC COMMENT

At a special meeting, citizens wishing to address the Council for any matter on the agenda may do so at the time the matter is discussed. Under the provisions of the California Government Code, the City Council is prohibited from discussing or taking action on any item not on the agenda.

3. ADJOURN TO CLOSED SESSION

Mayor Budge will adjourn the meeting to closed session.

4. CLOSED SESSION CALL TO ORDER ROLL/ROLL CALL

Council Members Garrett Gatewood, Siri Pulipati, David Sander, Donald Terry, and Mayor Linda Budge

5. CLOSED SESSION

Council will meet in closed session to discuss the following items:

5.1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (pursuant to California Government Code Section 54956.9(d)(1)) Stone Creek Residents for Smart Growth, an unincorporated association v. City of Rancho Cordova, Respondent; Dermody Properties, and DOES 1-10 Real Parties in Interest. Sacramento Superior Court Case No. 23WM000026.

5.2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION: Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2)(One case, based on a letter dated October 24, 2023 to the Mayor and Council from Matthew Henderson of Miller Starr Regalia and testimony by Mr. Henderson at the October 24, 2023 City Council meeting opposing and threatening litigation on the proposed Ordinance amending sections of the Villages of Zinfandel Special Planning Area).

6. OPEN SESSION - REPORT FROM CLOSED SESSION

The City Attorney will report on action taken in closed session.

7. ADJOURN TO REGULAR MEETING

Mayor Budge will adjourn to the Regular meeting.

Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Monday, November 6, 2023

8. REGULAR MEETING - CALL TO ORDER/ROLL CALL

Council Members Garrett Gatewood, Siri Pulipati, David Sander, Donald Terry, and Mayor Linda Budge

9. METRO CABLE TV TELEVISION ANNOUNCEMENT

The Clerk will announce the meetings video recording and playback schedules.

10. PLEDGE OF ALLEGIANCE

The Mayor will call on someone in attendance to lead the Pledge.

11. INVOCATION

Dr. Dan DeShong with River City Christian Church will give the invocation.

12. PRESENTATIONS

12.1. City of Rancho Cordova's Inaugural Youth Poet Laureate.

12.2. 2023 California Capital Airshow Report provided by Executive Director Darcy Brewer.

12.3. Rancho Cordova FiberCity Update provided by SiFi.

12.4. Vice Mayor Sander's Birthday on November 25, 2023.

13. PUBLIC COMMENT

Citizens wishing to address the Council for any matter not on the agenda may do so at this time via teleconference or by completing and submitting a Speaker Card to the City Clerk.

If you want to make a public comment via teleconference, please use the “raise hand” feature at the bottom center of the screen. If you are participating by telephone and you want to make a public comment, please press *9 to raise your hand. For those participating by Zoom or telephone, please wait to be called upon by the City Clerk.

For items on the agenda, speakers will be called by the Mayor at the point on the agenda when the item will be heard. Speakers are encouraged to keep comments to three minutes or less and to state name and community of residence.

Under the provisions of the California Government Code, the City Council is prohibited from discussing or taking immediate action on any item not on the agenda unless it can be demonstrated to be of an emergency nature or the need to take immediate action arose after the posting of the agenda.

14. COUNCIL REPORTS

15. CITY MANAGER'S REPORT

16. CONSENT CALENDAR ITEMS - ROLL CALL VOTE

16.1. Subject: Meeting Minutes from the Regular City Council Meeting of October 16, 2023, and the Special Meeting of October 24, 2023.

Recommendation: Adopt the minutes.

Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Monday, November 6, 2023

16.2. Subject: Second Reading of an Ordinance of the City Council of the City of Rancho Cordova Amending Certain Sections of the Villages of Zinfandel Special Planning Area to Revise Permitted Uses in the M-1 (Light Industrial) and MP (Office Industrial Park) Zones, Including Amending Certain Text and Tables in the Sacramento County Zoning Code that are Incorporated and Applied in the Villages of Zinfandel Special Planning Area (CEQA Exempt Pursuant to Guideline Section 15061(b)(3)).

Recommendation: Waive the second reading and adopt the Ordinance.

16.3. Subject: A Resolution Authorizing the City Manager to Execute Contract Amendment No. 09- 2019-1 with Ziebron Group to Increase the Contract Amount from $100,000 to an Amount not to Exceed $150,000, to Increase the Hourly Rate from $275 Per Hour to $310 Per Hour and Extend the Contract Term from December 31, 2023, to June 30, 2025, for the South Sacramento Habitat Conservation Plan Permitting.

Recommendation: Adopt the Resolution.

16.4. Subject: A Resolution Calling the Special Election in City of Rancho Cordova Grantline 220 Community Facilities District No. 2023-1.

Recommendation: Adopt the Resolution and rescind Resolution No. 121-2023.

16.5. Subject: A Resolution Authorizing the Public Works Director to Execute and Submit CalRecycle Grant Documents.

Recommendation: Adopt the Resolution.

16.6. Subject: A Resolution Authorizing the City Manager to Sign a Letter of Agency with Capitol Jackson Partners.

Recommendation: Adopt the Resolution.

16.7. Subject: Measure R and Measure H/Community Enhancement & Investment Fund Citizen Oversight Board Appointments.

Recommendation: Appoint two (2), one-year term At-Large/Student appointees to fill the combined Measure R and Measure H/Community Enhancement & Investment Fund Citizen Oversight Board.

17. CONSENT PUBLIC HEARING ITEMS - ROLL CALL VOTE

17.1. Subject: A Resolution Approving the Community Development Block Grant 2024 Annual Action Plan.

Recommendation: Adopt the Resolution.

17.2. Subject: A Resolution Creating Special Tax Area Zone 8 and an Ordinance Establishing a Special Tax for Transit-Related Services for the Ranch Active Adult Project.

Recommendation: Adopt the Resolution creating special transit tax area Zone 8 and waive the first reading and introduce the Ordinance, establishing a special tax for transit-related services for the Ranch Active Adult project.

18. PUBLIC HEARING ITEMS

None.

19. REGULAR CALENDAR ITEMS

19.1. Subject: A Resolution Approving a Grant Agreement Between the City of Rancho Cordova and Cordova Community Council Foundation for the Mine Shaft Building Transfer of

Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Monday, November 6, 2023

Ownership and Relocation and a Resolution Approving a Loan Agreement with the Cordova Community Council Foundation for the Mine Shaft Building Renovation and Expansion Project.

Recommendation: Adopt the Resolutions.

19.2. Subject: A Resolution of the City Council of the City of Rancho Cordova Designating a Time and Place for Hearing Protests in Connection with a Proposed Stormwater Utility 1 Fee Increase, Approving Procedures in Connection Therewith and Taking Certain Other Actions.

Recommendation: Adopt the Resolution.

19.3. Subject: Fiscal Year 2022-23 Preliminary Year-End Financial Report and a Resolution Authorizing Budget Amendment.

Recommendation: Receive the Fiscal Year 2022-23 Preliminary Year-End Financial Report and adopt the proposed budget amendment Resolution.

19.4. Subject: Selection of the 2024 Mayor and Vice Mayor.

Recommendation: Council selection of the 2024 Mayor and Vice Mayor.

19.5. Subject: Cancellation of the November 20, 2023 City Council Meeting.

Recommendation: Staff recommends the City Council cancel the Monday, November 20, 2023 City Council meeting due to the lack of a quorum present in the Council Chambers.

20. COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS

21. ADJOURNMENT

ADDITIONAL INFORMATION
Special Meetings listed below are subject to change/cancellation without further notice.

Unless the Council adopts a motion to extend the meeting, any item that is not initiated before 11:00 p.m. will be continued to the next day at 5:30 p.m. or scheduled on the next regular meeting agenda of the Council.

Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Rancho Cordova City Hall.

The agenda items are accessible on the City’s website at www.cityofranchocordova.org on Thursdays or Fridays prior to the Regular City Council Meeting.

UPCOMING MEETINGS
November 13, 2023 5:30 PM Special Meeting/Closed Session November 20, 2023 5:30 PM Regular Meeting
November 28, 2023 5:30 PM Special Meeting/Work Session
December 4, 2023 4:00 PM Special Meeting/5:30 PM Regular Meeting

Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Monday, November 6, 2023

December 12, 2023 5:30 PM Special Meeting/Work Session
December 18, 2023 5:30 PM Regular Meeting
If you have any technical questions related to the agenda items, please contact City Hall at (916) 851-8700.

The Rancho Cordova City Council meeting will be videotaped in its entirety and will be cablecast without interruption on Metro Cable 14, the Government Affairs Channel on the Comcast, Consolidated Communications and AT&T U-Verse Systems. Closed Captioning will be available on the playback cablecast. A DVD copy is available from the City Clerk’s Department and a webcast of this meeting will be available for viewing via video streaming from the City’s website within 48 hours of adjournment of this meeting.

In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (916) 851-8720 at least 48 hours prior to the meeting.

CERTIFICATION OF POSTING OF AGENDA
I, Persephonie Riley, Assistant City Clerk for the City of Rancho Cordova, declare that the foregoing agenda for the November 6, 2023, Regular Meeting of the Rancho Cordova City Council was posted and available for review on November 3, 2023, at City Hall of the City of Rancho Cordova, 2729 Prospect Park Drive, Rancho Cordova, California, 95670. The agenda is also available on the City website at www.cityofranchocordova.org.

Signed November 3, 2023, at Rancho Cordova, California.

Persephonie Riley
Assistant City Clerk

ITEM 16.1. ATTACHMENT 1

CITY OF RANCHO CORDOVA

CITY COUNCIL MEETING
Monday, October 16, 2023
5:30 PM – Regular Meeting
David B. Roberts Council Chambers
City Hall
2729 Prospect Park Drive, Rancho Cordova

DRAFT MINUTES

1. REGULAR MEETING - CALL TO ORDER/ROLL CALL

Mayor Budge called the Regular meeting to order in the David B. Roberts Council Chambers at 5:36 p.m.

Council Members Present: Garrett Gatewood, Siri Pulipati, and Mayor Linda Budge Council Members Absent: David Sander and Donald Terry
Staff Members Present: Haley Arata, Palmer Hilton, Stacy Leitner, and Micah Runner

2. METRO CABLE TV TELEVISION ANNOUNCEMENT

The City Clerk read the meetings recordings and playback schedule.

3. PLEDGE OF ALLEGIANCE

Rancho Cordova Police Chief Brandon M. Luke led the pledge.

4. INVOCATION

Ruby Smallwood with the Sacramento Law Enforcement Chaplaincy gave the invocation.

5. PRESENTATIONS

5.1. New Employee Introductions: Cesar Lamas, Facilities Maintenance Technician I by Matt Thomas, Facilities Manager and David Kwong, Assistant City Manager by Micah Runner, City Manager.

5.2. Council Member Garrett Gatewood's Birthday on October 23, 2023.

ITEM 16.1. ATTACHMENT 1 Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, October 16, 2023

6. PUBLIC COMMENT

Mayor Budge opened the public comment period. The following individuals addressed the Council or submitted public comment via email:

1. Cathy Birch

2. Sangeetha Shankar

3. Carl Salmonsen

4. Derald Langwell

5. Helen Whelan-Bashaw

6. James Garcia

7. Cheryl Pitts

8. Brenda Gustin

9. Shanker Ratneshwaran

10. Corinna Casey

11. Sean Mallory

12. Steve Schweigerdt

13. Mary Wing

14. Shellie and Steve Perry

15. Nicolette Nigos-Loredo

16. Adam Papini

17. Judith Poxon

18. Jen Dunning

19. Paul Jorjorian

20. Jonathan Bishop

21. Daniel Aguilar

22. James Fleming

23. Andrew Schneider

24. Anthony Cecchetti

25. Angel Ball

26. Brenda Gustin
Mayor Budge closed the public comment period.

7. COUNCIL REPORTS

Council reported on events since the last meeting.

8. CITY MANAGER'S REPORT

City Manager Micah Runner gave his report.

9. CONSENT CALENDAR ITEMS - ROLL CALL VOTE

Mayor Budge opened the public comment period. Seeing no speakers, Mayor Budge closed the public comment period.

ACTION: Motion to approve items 9.1 through 9.3 by Gatewood second by Pulipati; Motion passed with a 3:0 vote.

AYES: Gatewood, Pulipati, and Budge
NOES: None
ABSENT: Sander and Terry
ABSTAIN: None

9.1. Subject: Meeting Minutes from the Regular City Council Meeting of October 2, 2023.

Recommendation: Adopt the minutes.

ITEM 16.1. ATTACHMENT 1 Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, October 16, 2023

9.2. Subject: A Resolution Authorizing the City Manager to Execute an Agreement with the Rancho Cordova Area Chamber of Commerce in an Amount not to Exceed $658,750 for Business Retention Services for the Fiscal Year 2023-24.

Recommendation: Adopt the Resolution.

9.3. Subject: A Resolution Authorizing the City Manager to Execute Contract Amendment No. 179-2018-04 to Increase the Contract Amount by $43,272.51 to an Amount not to Exceed $257,128.33 with Psomas, Inc. for On-Call Construction Management Services for the White Rock Road - Sunrise Boulevard to Fitzgerald Road Project.

Recommendation: Adopt the Resolution.

10. CONSENT PUBLIC HEARING ITEMS - ROLL CALL VOTE

Mayor Budge opened the public comment period. Seeing no speakers, Mayor Budge closed the public comment period.

ACTION: Motion to approve item 10.1 by Gatewood second by Pulipati; Motion passed with a 3:0 vote.

AYES: Gatewood, Pulipati, and Budge
NOES: None
ABSENT: Sander and Terry
ABSTAIN: None

10.1. Subject: A Resolution Declaring a Protest Hearing and Authorizing the Mailing of Property Owner Ballot Relating to the Imposition of the Annual Stormwater Utility Fee for the Ranch Active Adult Project
Recommendation: Adopt the Resolution.

11. PUBLIC HEARING ITEMS

None.

12. REGULAR CALENDAR ITEMS

12.1. Subject: Rancho Cordova Police Department Update.

Recommendation: Receive information.

Mayor Budge opened the public comment period. Seeing no speakers, Mayor Budge closed the public comment period.

ACTION: Input was received regarding the Rancho Cordova Police Department update.

12.2. Subject: Discussion on the Naming of an Official City Flower.

Recommendation: Receive the presentation.

Mayor Budge opened the public comment period. Seeing no speakers, Mayor Budge closed the public comment period.

ACTION: Input was received regarding the naming of an official City flower.

12.3. Subject: A Resolution of the City Council of the City of Rancho Cordova Designating a Time and Place for Hearing Protests in Connection with a Proposed Stormwater Utility 1 Fee Increase, Approving Procedures in Connection Therewith and Taking Certain Other Actions.

Recommendation: Adopt the Resolution.

Mayor Budge opened the public comment period. Seeing no speakers, Mayor Budge

ITEM 16.1. ATTACHMENT 1 Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, October 16, 2023

closed the public comment period.

ACTION: Motion to continue item 12.3 to a date uncertain by Gatewood second by Pulipati;
Motion passed with a 3:0 vote.

AYES: Gatewood, Pulipati, and Budge
NOES: None
ABSENT: Sander and Terry
ABSTAIN: None

13. COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS

1. Moving the selection of the 2024 Mayor and Vice Mayor to the November 6, 2023, City Council Meeting

2. Sister cities discussion

14. ADJOURN TO CLOSED SESSION

Mayor Budge adjourned the meeting to closed session at 7:10 p.m.

15. CLOSED SESSION - CALL TO ORDER/ROLL CALL

Mayor Budge called closed session to order at 7:10 p.m.

Council Members Present: Garrett Gatewood, Siri Pulipati, and Mayor Linda Budge Council Members Absent: David Sander and Donald Terry
Staff Members Present: Palmer Hilton and Micah Runner

16. CLOSED SESSION

Council met in closed session to discuss the following item:

16.1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION: Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2)(Two Cases).

17. OPEN SESSION - REPORT FROM CLOSED SESSION

Deputy City Attorney Palmer Hilton reported that staff was given direction and no reportable action was taken in closed session.

18. ADJOURNMENT

Mayor Budge adjourned the meeting at 8:10 p.m. in memory of Herb Powell and Sandra Ann Hirschy Adams.
___________________
Stacy Leitner, CMC
City Clerk

ITEM 16.1. ATTACHMENT 2

CITY OF RANCHO CORDOVA

CITY COUNCIL MEETING
Tuesday, October 24, 2023
4:30 PM – Special Meeting/Closed Session
5:30 PM – Special Meeting/Work Session
David B. Roberts Council Chambers
City Hall
2729 Prospect Park Drive, Rancho Cordova

DRAFT MINUTES

1. SPECIAL MEETING - CALL TO ORDER/ROLL CALL

Mayor Budge called the Special meeting to order in the David B. Roberts Council Chambers at 4:35 p.m.

Mayor Budge participated remotely due to just cause.

Council Members Present: Garrett Gatewood, Siri Pulipati, Donald Terry, and Mayor Linda Budge
Council Members Absent: David Sander
Staff Members Present: Stacy Leitner, Adam Lindgren, Persephonie Riley, and Micah Runner

2. PUBLIC COMMENT

Mayor Budge opened the public comment period. Seeing no speakers, Mayor Budge closed the public comment period.

3. ADJOURN TO CLOSED SESSION

Mayor Budge adjourned the meeting to closed session at 4:39 p.m.

4. CLOSED SESSION - CALL TO ORDER/ROLL CALL

Mayor Budge called closed session to order at 4:39 p.m.

Mayor Budge participated remotely due to just cause.

ITEM 16.1. ATTACHMENT 2
Rancho Cordova City Council - DRAFT MINUTES
Meeting of Tuesday, October 24, 2023

Council Members Present: Garrett Gatewood, Siri Pulipati, David Sander, Donald Terry, and Mayor Linda Budge
Council Members Absent: None
Staff Members Present: Stacy Leitner, Adam Lindgren, and Micah Runner

5. CLOSED SESSION

Council met in closed session to discuss the following item:

5.1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION: Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2)(Two Cases).

6. OPEN SESSION - REPORT FROM CLOSED SESSION

City Attorney Adam Lindgren reported that Council took up two cases, staff was given direction and no reportable action was taken in closed session.

7. ADJOURN TO SPECIAL MEETING

Vice Mayor Sander adjourned closed session to the special meeting at 5:35 p.m.

8. SPECIAL MEETING - CALL TO ORDER/ROLL CALL

Vice Mayor Sander called the Special meeting to order in the David B. Roberts Council Chambers at 5:35 p.m.

Mayor Budge participated remotely due to just cause.

Council Members Present: Garrett Gatewood, Siri Pulipati, David Sander, Donald Terry, and Mayor Linda Budge
Council Members Absent: None
Staff Members Present: Stacy Leitner, Adam Lindgren, Persephonie Riley, and Micah Runner

9. PUBLIC COMMENT

City Clerk Stacy Leitner stated that public comment would be taken at the time each item was heard.

10. SPECIAL MEETING ITEMS

10.1. Subject: Economic Development Opportunity on City-Owned Parcels.

Recommendation: Provide direction on a potential use for approximately thirty (30) acres of City-owned land located at 10801 N. Mather Blvd. in Rancho Cordova, CA (APN’s: 072-2360-030-0000, 072-2360-029-0000, & 072-2360-028-000).

Vice Mayor Sander opened the public comment period. The following individuals addressed the Council or submitted public comment via email:

1. James Garcia

2. Jennifer Garcia

3. Michele Elkins-Buettner

4. Valerie Knippschild

ITEM 16.1. ATTACHMENT 2
Rancho Cordova City Council - DRAFT MINUTES
Meeting of Tuesday, October 24, 2023

Vice Mayor Sander closed the public comment period.

ACTION: Input was received regarding Economic Development Opportunity on City- owned Parcels.

11. PUBLIC HEARING ITEMS

11.1. Subject: An Ordinance of the City Council of the City of Rancho Cordova Amending Certain Sections of the Villages of Zinfandel Special Planning Area to Revise Permitted Uses in the M-1 (Light Industrial) and MP (Office Industrial Park) Zones, Including Amending Certain Text and Tables in the Sacramento County Zoning Code that are Incorporated and Applied in the Villages of Zinfandel Special Planning Area (CEQA Exempt Pursuant to Guideline Section 15061(b)(3)).

Recommendation: The Planning Commission recommends that the City Council:

1. Find the project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3);

2. Waive the first reading and introduce the Ordinance.

Vice Mayor Sander opened the public comment period. The following individuals addressed the Council or submitted public comment via email:

1. Jennifer Garcia

2. Greg Muilenburg

3. Brenda Gustin

4. Matthew Henderson

5. Michael Phalen

6. Marilyn Metzger

7. Helen Whelan-Bashaw

8. James Garcia

9. Sara Malone

10. Gloria Smith

11. Eric Winegar

12. Valerie Knippschild

13. John Piatt

14. Vera Ferguson

15. Dawn S. Davison

16. Mitch Schwenk

17. Eileen Sedilko

18. Lynn Keay

19. David Burns

20. Michael Phalen

21. Christopher Lott

22. Wing Chang

23. Nicole Mullnix

24. Alan and Melissa Vosper

25. Jennifer Garcia

26. Kaitlin Swack

27. Randy H.

28. Lakshmi Gubbala

29. B. Fuller

30. Mary Miller

31. Janet Teghtmeyer

ITEM 16.1. ATTACHMENT 2
Rancho Cordova City Council - DRAFT MINUTES
Meeting of Tuesday, October 24, 2023

32. Frank Droogmans

33. Manohar Packianathan & Usha Manohar

34. David Ferguson

35. MJ Torney

36. Kay Lopez

37. Radhika Prasad

38. Ken & Laura Cobler

39. D. Baldwin

40. Mark Berry

41. Brenda Gustin

42. Jim Boyd

43. Eric Winegar

44. Dennis Scovill

45. John Ulm

46. Matthew C Henderson

47. James Garcia

48. David Deller

49. Jess Cortez
Vice Mayor Sander closed the public comment period.

ACTION: Motion to approve item 11.1. with amendments to the Ordinance by Terry second by Gatewood;
Motion passed with a 5:0 vote.

12. ADJOURNMENT

Vice Mayor Sander adjourned the meeting at 7:31 p.m.
__________________
Stacy Leitner, CMC
City Clerk

MEMORANDUM
City Council Staff Report - Page 1 of 2

ITEM 16.2.

DATE: November 6, 2023

TO: Honorable Mayor and Council Members

FROM: Darcy Goulart, Planning Manager

SUBJECT: SECOND READING OF AN ORDINANCE OF THE CITY COUNCIL OF

THE CITY OF RANCHO CORDOVA AMENDING CERTAIN SECTIONS

OF THE VILLAGES OF ZINFANDEL SPECIAL PLANNING AREA TO
REVISE PERMITTED USES IN THE M-1 (LIGHT INDUSTRIAL) AND

MP (OFFICE INDUSTRIAL PARK) ZONES, INCLUDING AMENDING

CERTAIN TEXT AND TABLES IN THE SACRAMENTO COUNTY

ZONING CODE THAT ARE INCORPORATED AND APPLIED IN THE

VILLAGES OF ZINFANDEL SPECIAL PLANNING AREA (CEQA
EXEMPT PURSUANT TO GUIDELINE SECTION 15061(B)(3))

RECOMMENDATION

Waive the second reading and adopt the Ordinance.

RESULT OF RECOMMENDED ACTION

Adoption of the Ordinance would result in amendments to certain sections of the Villages of Zinfandel Special Planning Area to revise permitted uses in the M-1 (Light Industrial) and MP (Office Industrial Park) Zones, including amending certain text and tables in the Sacramento County Zoning Code that are incorporated and applied in the Villages of Zinfandel Special Planning Area.

BACKGROUND

On October 24, 2023, the City Council waived the first reading, introduced and passed to a second reading of the Ordinance.

At the October 24, 2023, City Council meeting, City staff, City legal counsel and individual City Council members discussed the reasons and timing for the Ordinance. The City has not changed the land use regulations in the Villages of Zinfandel (VOZ) for over twenty years. The strong community support for the Ordinance in written comments and oral testimony at the October 24, 2023, hearing on the Ordinance supports staff and City legal counsel’s explanation that the Ordinance is the first, least controversial, initial round of changes and updates.

Additional changes will follow regarding other uses with more extensive community outreach and input. The City strongly disagrees with the speculation by representatives of Dermody Properties that the only reason for the Ordinance and the timing of the Ordinance was to single out and stop the processing of the approved design review permits on Dermody’s Logisticenter and Industrial Center projects. The Ordinance applies to and limits development of over a dozen

City Council Staff Report - Page 2 of 2
different uses, not just logistics facilities, and applies to a number of land use designations throughout the VOZ. The City regularly receives inquiries about potential development on commercial properties and it is important to the City’s economic development to establish long- term, updated land use regulations in the VOZ as quickly as reasonably possible. Indeed, Item

10.1 on the October 24, 2023, City Council agenda, immediately before the City considered introduction of the Ordinance, was one such item, a request for possible development of a mixed use joint operations center. The Item 10.1 project proponent and other potential developers will benefit from the timely enactment of the Ordinance and the updated land use regulations that it provides.

Pursuant to Section 21676(b) of the California Public Utilities Code and Policy GP-6 of the Mather Airport Land Use Compatibility Plan (ALUCP), the City consulted with the Airport Land Use Commission (ALUC), regarding the proposed changes. On November 2, 2023 the ALUC reviewed the proposed ordinance as submitted, prior to introduction of the Ordinance, as part of the October 24, 2023 City Council agenda packet. Upon review of the information, the ALUC stated that the proposal only limits land uses currently permitted or conditionally permitted by the zoning ordinance and does not introduce any new uses or include other changes that potentially could be found to conflict with land use compatibility criteria set forth in the Mather ALUCP. On that basis, the ALUC determined “that the proposed amendment to the Villages of Zinfandel Special Planning Area and certain sections of the associated zoning ordinance are consistent with the Mather Airport Land Use Compatibility Plan”.

The City also continues to work diligently, timely, and in good faith to process documents, plans and materials needed to comply with the conditions of approval on Dermody’s projects. It is clear that Dermody has not yet satisfied a number of conditions of approval on its design review permits, and the City staff have no discretion to issue building permits for these projects until the conditions of approval have been satisfied.

ATTACHMENT(S)

1. Ordinance

ITEM 16.2. ATTACHMENT 1 Ordinance No. XX-2023 Page 1 of 16

CITY OF RANCHO CORDOVA
ORDINANCE NO. XX-2023

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA,

STATE OF CALIFORNIA, AMENDING CERTAIN SECTIONS OF THE VILLAGES OF ZINFANDEL SPECIAL PLANNING AREA TO REVISE PERMITTED USES IN THE M-1 (LIGHT INDUSTRIAL) AND MP (OFFICE INDUSTRIAL PARK) ZONES, INCLUDING

AMENDING CERTAIN TEXT AND TABLES IN THE SACRAMENTO COUNTY ZONING

CODE THAT ARE INCORPORATED AND APPLIED IN THE VILLAGES OF ZINFANDEL

SPECIAL PLANNING AREA
THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA DOES ORDAIN AS FOLLOWS:

Section 1. Purpose and Declarations.

WHEREAS, the City conducts periodic updates of the provisions of the Rancho Cordova Zoning Code and Special Plans to ensure compliance with current laws, changes in local policy, and consistency with adopted plans and programs, to clarify ambiguities, address changing market conditions, reflect best practices, and address issues or concerns with current regulations; and
WHEREAS, the City of Rancho Cordova has determined that certain allowed uses would have a detrimental impact upon the existing residential development within Villages of Zinfandel Special Planning Area, which is not being addressed by the City’s current ordinances and zoning regulations and the reliance on certain text and tables that are incorporated and applied in the Special Planning Area from the County of Sacramento Zoning Code as it existed when the Special Planning Area was adopted, and which are currently applicable in the Villages of Zinfandel; and
WHEREAS, the City determines that the uses proposed to be prohibited by this Ordinance (“Prohibited Uses”) are inconsistent with the City Council’s desired buildout of the Villages of Zinfandel Special Planning Area; and
WHEREAS, the City determines that eliminating the uses proposed to be prohibited by this Ordinance is rationally and substantially related to the general public health, safety, and welfare of the residents of and visitors to the Villages of Zinfandel and surrounding areas of the City, not just to the interests of property owners and residents immediately surrounding an individual proposed or potential development; and
WHEREAS, the Ordinance would apply to 49 different parcels totaling over 265 acres, including property owned by the City; and
WHEREAS, the Ordinance would protect students at Navigator Elementary School, who come from both the Villages of Zinfandel and other surrounding areas of the City; and WHEREAS, the Ordinance would address and reduce the public’s exposure to toxic air contaminant emissions from trucks utilizing roadways in areas beyond the Villages of Zinfandel, including the Capital Village residential area, located north and just east of Zinfandel

ITEM 16.2. ATTACHMENT 1 Ordinance No. XX-2023 Page 2 of 16 Drive, and other residential areas located south of Highway 50 along International Drive (“Affected Neighborhoods”); and
WHEREAS, the City determines that based upon the voluminous public comments, information, reports, and expert analysis the City has received and obtained over the past several years (incorporated herein by reference), including air quality analyses related to the emissions from warehouse uses, that uses involving intensive heavy truck uses subject residents to unacceptable levels of health risks and degrades the quality of life for those residing in residential neighborhoods along roads trucks would travel, including but not limited to Zinfandel Drive, International Drive, and Mather Boulevard which provide ingress and egress to the M-1 and MP sites in the Villages of Zinfandel (“Affected Neighborhoods”); and WHEREAS, many residents in the Villages of Zinfandel strongly oppose development that requires intensive heavy truck use on M-1 and MP parcels and throughout the Villages of Zinfandel, and have provided the City with comments and information regarding the impacts of warehouse use and development upon the community, including but not limited to: (1) increased risk of cancer due to increased levels of TAC emission exposure for residents and school children proximate to warehouse uses, the roads trucks would traverse and locations trucks would idle; (2) increase risk of truck-related roadway accidents involving motorists, pedestrians and cyclists; (3) noise level increases that interfere with the use and enjoyment of private property and public spaces in the Villages of Zinfandel; (4) reduction in the aesthetic appeal and quality of properties within the Villages of Zinfandel due to the operation of heavy- truck intensive uses in the midst of residential neighborhoods and the outdated and unintended planning this represents; and reduced desirability of the Villages of Zinfandel for future development of high-quality uses that enhance the existing qualities and lifestyle of the residential neighborhoods; and
WHEREAS, the City has taken into consideration current air quality standards and best practices for siting the Prohibited Uses in making this determination that the Prohibited Uses would degrade the quality of the residential neighborhoods within the Villages of Zinfandel; and
WHEREAS, because the City has taken into consideration current air quality standards and best practices for siting the Prohibited Uses, the City determines that the current standards by which the Prohibited Uses are regulated under language and tables incorporated into the Villages of Zinfandel Special Planning Area from the Sacramento County Zoning Code would allow development that is detrimental to the public health, safety, and welfare, would degrade the quality of the residential neighborhoods particularly residents in the Villages of Zinfandel Special Planning Area and those residing in the Affected Neighborhoods; and WHEREAS, the City determines that uses that are likely to involve or require a high intensity of commercial vehicle and truck traffic would degrade the quality of residential neighborhoods and negatively impact the health of residents in the Villages of Zinfandel Special Planning Area and Affected Neighborhoods; and
WHEREAS, the City determines that uses that are likely to involve or require use and/or storage of vehicles for either staging, parking, or storage would degrade the community aesthetics and detract from the overall appearance and desirability of the Villages of Zinfandel

ITEM 16.2. ATTACHMENT 1 Ordinance No. XX-2023 Page 3 of 16 Special Planning Area, and thereby negatively impact the value of existing development and reduce the economic potential of undeveloped parcels within the Villages of Zinfandel; and WHEREAS, the City determines that the animal slaughter, egg processing facility, and milk processing uses would degrade the quality of neighborhoods and negatively impact the health, safety, and welfare of residents in and visitors to the Villages of Zinfandel Special Planning Area and Affected Neighborhoods, and negatively impact the value of existing development and reduce the attractiveness of the existing development and reduce the economic potential of undeveloped parcels within the Villages of Zinfandel for high-quality development in the future; and
WHEREAS, this Ordinance is not intended to be a subsequent ordinance adopted pursuant to Government Code section 65858 as the City is still studying and developing policy guidance regarding the health, safety, and environmental impacts related to various uses within the Villages of Zinfandel Special Planning Area and Affected Neighborhoods in order to create standards related to these uses that adequately address potential adverse environmental health, safety, and environmental impacts to protect the community in accordance with the current recognized environmental regulatory standards and accepted industry and state recommended best practices; and
WHEREAS, because the City is still studying and developing policy guidance with respect to Ordinance No. 7-2023, which established a temporary moratorium on the establishment, expansion, or modification of uses in the Villages of Zinfandel Special Planning Area designated therein as M-1 (Light Industrial) and MP (Office Industrial Park) Zones, therefore, nothing in this Ordinance is intended to replace and terminate that moratorium; and WHEREAS, the effect of this Ordinance is to explicitly prohibit certain uses on all properties designated M-1 and MP, without the exception Ordinance No. 7-2023 provided for projects previously issued Major Design Review approvals, while the City works on a more comprehensive rezoning effort; and
WHEREAS, since adopting Ordinance No. 7-2023, the City has been in the process of evaluating the compatibility of the Prohibited Uses with current air quality standards, toxic air contaminant (“TAC”) health risks, and best practices for sitting uses involving intensive truck uses; and
WHEREAS, truck-intensive uses already exist in the Villages of Zinfandel Special Planning Area, including the Bold Beauty project, producing 98 truck trips per day. The magnitude of the truck trips that could result from continued buildout of the SPA with the Prohibited Uses could exceed 1,000 daily truck trips; and WHEREAS, since adopting Ordinance No. 7-2023, the City has considered the health risks associated with continued buildout of the SPA with the Prohibited Uses and the resulting increase in residents’ TAC exposure throughout the SPA and in Affected Neighborhoods, resulting from heavy truck traffic traveling through neighborhoods on local streets and from siting diesel truck-intensive uses permitted on parcels in the SPA, many of which are adjacent to residential uses, near schools and other sensitive receptors, and taking into account current air quality standards and regulations imposed by Sacramento Metropolitan Air Quality

ITEM 16.2. ATTACHMENT 1 Ordinance No. XX-2023 Page 4 of 16 Management District (SMAQMD) and information regarding health risks associated with TAC exposure, the City has determined that continued buildout of the SPA with the Prohibited Uses would be detrimental to the health, safety and welfare of SPA residents and Affected Neighborhoods; and
WHEREAS, since adopting Ordinance No. 7-2023, the City has been in the process of evaluating the noise level increases associated with continued buildout of the SPA with the Prohibited Uses, particularly noise levels associated with siting loading docks in close proximity to residences, increased truck traffic traveling on SPA streets near residential neighborhoods, schools, and other sensitive receptors, and has determined that the noise level increases resulting from continued buildout of the SPA with Prohibited Uses would be detrimental to the residents’ health, safety and welfare, quality of life and the residential character of the Villages of Zinfandel, and therefore inconsistent with the City’s intended buildout of the Special Planning Area; and
WHEREAS, the City has considered evidence that the on-site loading activities associated with the Prohibited Uses produce loud and prolonged noise levels that can cause hearing damage to residents living in close proximity and has determined that the noise level increases resulting from continued buildout of the SPA with Prohibited Uses would be detrimental to the residents’ health, safety and welfare.

WHEREAS, the County of Sacramento adopted the Villages of Zinfandel Special Planning Area on August 7, 2002, with the intent to “permit infill development in a manner consistent with the General Plan that allows for mixed land use development including residential uses, industrial uses, office uses, commercial uses, public/quasi-public uses, and recreational uses.” This Special Planning Area was adopted with the intent to be consistent with the General Plan of Sacramento County, and was adopted prior to the City of Rancho Cordova incorporating. The Development Agreement was later adopted on May 28, 2003, by the County Board of Supervisors, vesting the rights to develop the Villages of Zinfandel consistent with the density and intensity of uses allowed at the time of adoption for the duration of the Development Agreement; and
WHEREAS, by incorporation, the City inherited and adopted the Villages of Zinfandel Special Planning Area and the Development Agreement controlling its development; and WHEREAS, until the Development Agreement expired, the City has been unable to amend the Villages of Zinfandel Special Planning Area and apply the new laws or regulations in ways that would be inconsistent with the Development Agreement, and, therefore, has been operating with a special planning area that was tailored to the County of Sacramento’s General Plan, not its own; and
WHEREAS, the City Council has a more refined vision for future development than the County expressed when it approved a broad range of non-residential areas in the Villages of Zinfandel Special Area, and the City Council wants to update the Villages of Zinfandel Special Planning Area to eliminate the Prohibited Uses in additional locations, except as provided herein; and

ITEM 16.2. ATTACHMENT 1 Ordinance No. XX-2023 Page 5 of 16 WHEREAS, Government Code section 65453 permits the City to amend a specific plan by ordinance and in the same manner that a General Plan may be amended. A General Plan may be amended at any time if the legislative body deems it to be in the public interest; and WHEREAS, the City Council deems it to be in the public interest to begin to amend the Villages of Zinfandel Special Planning Area to: (1) be more tailored to the City’s General Plan; (2) updated to reflect current standards regarding environmental impacts including air quality; (3) updated to reflect current best practices regarding the Prohibited Uses; (4) updated to reflect the actual current buildout of the Villages of Zinfandel Special Planning Area, rather than reliance on the anticipated buildout that predates the City’s incorporation; and updated development standards associated with logistics as an accessory use and loading dock screening requirements.

Section 2: Findings. This Ordinance is adopted pursuant to the following findings:

A.CEQA Compliance. CEQA requires analysis of agency approvals of discretionary “projects.” CEQA defines a “project” as “the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.” (CEQA Guidelines, § 15378.). The City has determined that the proposed Ordinance will not result in a direct physical change in the environment. The amendments set forth in the proposed Ordinance do not approve any physical development. The purpose of the proposed amendments is to provide clarification of uses, address inconsistencies between definitions, delete text that is no longer necessary, and eliminate certain uses the City has determined are inconsistent with the desired uses of the City Council and existing residents in the Villages of Zinfandel, due to the effects of their operation, as described herein. The amendments seek to reduce the potential for significant adverse environmental impacts to result from the uses that are permitted to develop on vacant M-1 and MP parcels in the Villages of Zinfandel Special Planning Area. Any future project that may propose development of an allowed use on an M-1 or MP designated parcel within the Special Planning Area will be subject to environmental review under CEQA and compliance with Municipal Code permitting requirements for the proposed use.

The City has further determined that the proposed Ordinance will not result in a reasonably foreseeable indirect physical change in the environment. There are a total of 49 parcels in the M-1 and MP designated zones in the Special Planning Area which are affected by this Ordinance. The City is not required to evaluate the potential of each to develop with a Prohibited Use as a result of the City’s approval of the proposed amendments. An indirect physical change is to be considered only if that change is a reasonably foreseeable impact which may be caused by the project. A change which is speculative is not reasonably foreseeable. Guidelines § 15064(d)(3). Any future project that may propose development of a Prohibited Use outside of the Villages of Zinfandel will be subject to environmental review under CEQA and to the Municipal Code permitting requirements for the proposed use. The City has further determined any specific development projects proposed in the future for parcels designated M-1 and MP in the Special Planning Area cannot be determined at this time because it is speculative but will be subject to environmental review under CEQA and required to comply with Municipal Code permitting requirements for the proposed use. Thus, the City finds that the proposed ordinance is not a “project” subject to the requirements of CEQA.

ITEM 16.2. ATTACHMENT 1 Ordinance No. XX-2023 Page 6 of 16 However, in the event that adoption of the ordinance is considered a CEQA project, it would nonetheless qualify for the following categorical exemption under CEQA:

Guidelines Section 15061(b)(3) states, “The activity is covered by the common sense exemption that CEQA applies only to projects, which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.” CEQA defines a “significant effect on the environment” as “a substantial, or potentially substantial, adverse change in the environment.” As described above, the City determined that the proposed Ordinance will not result in a direct physical change or a reasonably foreseeable indirect physical change in the environment. The Ordinance, by prohibiting certain uses due to their adverse environmental impacts, will not have any significant adverse change in the environment. Instead, the Ordinance will reduce adverse environmental impacts.

Therefore, the City concludes that there is no possibility that the proposed amendments may have a substantial, or potentially substantial, adverse change in the environment.

Accordingly, the City finds that proposed amendments are exempt from CEQA under Guidelines Section 15061(b)(3).

B.The proposed amendments are consistent with the General Plan. The amendments to the Villages of Zinfandel Special Planning Area uses (“Amendments”) are consistent with, support, and facilitate the implementation of the goals, policies, and other provisions of the General Plan. These include, but are not limited to: Action LU 1.1.1, Goal LU 6, UD Policy 1.5, Action UD 1.5.2, UD Policy 4.2, ED Policy 1.3, and ED Policy

1.4. The General Plan does not indicate that any such uses eliminated by this Ordinance are required to be present within the MP or M-1 zones or within the Villages of Zinfandel Special Planning Area at all. The General Plan and Goal LU.1 of the Land Use Element calls for a balance of land uses and states that “[p]roviding the right overall balance of land uses is a significant priority for the City. Residential, commercial, office, industrial, and public/quasi-public uses need to be provided throughout the entire community and should be sized commensurate with their service area.” As the Villages of Zinfandel currently exist, the uses prohibited by this ordinance are already present, including the GLP Bold & Beauty Warehouse and the California National Guard headquarters. Action LU 1.1.1 requires the City to regularly evaluate the mix of land uses as the City grows to analyze buildout conditions and market conditions. The proposed amendments reflect the City’s evaluation of the existing mix of land uses in the Villages of Zinfandel Special Planning Area and its determination that the further development of the Prohibited Uses is inappropriate with the existing development. The amendments ensure that further development of Prohibited Uses does not degrade the established neighborhoods and reduce the Villages of Zinfandel Special Planning Area’s attractiveness to future uses and additional residential development. Goal LU 6 suggests that the City ensure development of the planning areas are consistent with the City’s vision. Eliminating the Prohibited Uses helps create a balanced mix of land uses that will promote the Villages of Zinfandel as a desirable place to live, work, and play by preventing an overconcentration of industrial-scale warehouse distribution centers, avoiding development of automobile storage-related uses and farming-related uses that degrades residents’ overall quality of life. The amendments prevent further proliferation of heavy truck-intensive uses that necessitate construction of large shell buildings that give the Villages of Zinfandel Special Planning Area an industrial feel. The amendments help increase the Villages of Zinfandel’s stature as a livable and sustainable neighborhood

ITEM 16.2. ATTACHMENT 1 Ordinance No. XX-2023 Page 7 of 16 where residents can safely and enjoyably walk to commercial services and recreational amenities. Further, the amendments eliminate uses that do not contribute to a sense of place and identity for the Villages of Zinfandel.

Urban Design Policy 1.5 suggests that the City should encourage project compatibility, interdependence, and support with neighboring uses, especially between commercial and mixed-use centers and the surrounding residential neighborhoods. Uses should relate to one another with pedestrian connections, shared parking, landscaping, public spaces, and the orientation and design of buildings. The amendments eliminate uses that would not create compatibility, interdependence, and support with surrounding residential, recreation, and educational uses. Additionally, the amendments further the City’s goal to allow the development of uses that potentially relate to one another in a meaningful way, with pedestrian connections, shared parking, landscaping, and public spaces in a way that improves the overall quality of life and attractiveness of the Villages of Zinfandel Special Planning Area. Urban Design Policy 4.2 suggests that the City design new development to be compatible with surrounding development in ways that contribute to the desired character of the City and District. The proposed amendments increase the compatibility of future development in the Special Planning Area with the current surrounding residential development by eliminating uses that would be in conflict.

Action UD 1.5.2 provides a mechanism to achieve this policy through revising the Zoning Code provisions to identify appropriate solutions to create compatibility between developments. The amendments revise provisions of the Villages of Zinfandel Special Planning Area and the 2003 Sacramento Zoning Code as applied to the Special Planning Area to eliminate uses that would not be compatible with existing residential, recreational, and educational uses and that detract from the desired quality of the Villages of Zinfandel.

Economic Development Policy 1.3 and 1.4 suggest that the City retain and expand the existing industrial and warehouse uses in the City and direct such uses toward the Highway 16 corridor and areas constrained by the Mather Air Base overflight path.

Since these policies were adopted, there has been substantial warehouse and industrial development in these areas. The City already has millions of square feet of existing warehouse use and has built or fully approved over a million square feet since the General Plan was adopted in 2006, including over 164,000 square feet in the Villages of Zinfandel. During public hearings on recent warehouse projects, senior staff for the master developer for the Villages of Zinfandel Special Planning Area (who was actively involved in the processing of and securing the original Sacramento County approval of the Villages of Zinfandel Special Planning Area) explained the amount of current and proposed warehouse development in the Villages of Zinfandel was already far more than the master developer expected when it was designing and proposing the Special Planning Area prior to approval. The current warehouse development square footage and intensity is already more than the City anticipated when it adopted Economic Development Policies 1.3 and 1.4 in 2006, and therefore, further warehouse development is not needed to satisfy these policy goals. Further, the exception in the Ordinance would permit for the development of limited additional warehouse use as an accessory use. Industrial development beyond the existing uses may harm the balance of land uses by creating a land use dynamic that is unbalanced with regard to the proliferation of Prohibited Uses commensurate to the size of the service area. Further, the Villages of Zinfandel Special Planning Area, as adopted by the County of Sacramento two decades ago, allowed warehouse uses, which, based on the subsequent evolution of warehousing and logistics industries, have become more

ITEM 16.2. ATTACHMENT 1 Ordinance No. XX-2023 Page 8 of 16 intense than intended or contemplated at the time of adoption; certain other Prohibited Uses are in industries that have changed significantly and relocated in the years since the Villages of Zinfandel Special Planning Area was adopted by the County. The recent trend of warehouse development is toward high-intensity and larger facilities with a higher concentration of trips from trucks. Community commentary and Council member comments, including those present and involved with the adoption of the Villages of Zinfandel Special Planning Area, have indicated that the type and intensity of warehouse uses built today was not the intent of the “warehouse use” at adoption. This inconsistency with the intent at adoption necessitates amendment to the Special Planning Area to prevent further misapplication of legislative intent that is detrimental to the residential character of the Villages of Zinfandel.

The Ordinance furthers and is consistent with the goals and policies of the Air Quality Element of the General Plan. One of the main goals of the Air Quality Element is “to reduce or eliminate residents’ health concerns that are attributable to air quality impacts.” (p. 9) The Air Quality Element identifies the adverse health impacts of both fine particulate matter and toxic air contaminants (which include lung damage, cancer, birth defects, and neurological damage) and states these are issues of concern. (p. 4-5) Goal AQ.2 states: Support land use patterns and densities that lessen air quality impacts.

The Air Quality Element includes policies and actions to support these goals and reduce health impacts. The Air Quality Element also has a policy regarding locating uses with objectionable odors near sensitive receptors. (Policy AQ.1.5) The Ordinance furthers these goals, policies, and actions by addressing the adverse health and other impacts of the Prohibited Uses due to pollutant emissions and odors on City residents.

C.The proposed amendments promote legitimate state interests. The amendments to the Village of Zinfandel Special Planning area uses eliminate certain previously permitted uses that involve or are likely to involve high levels of vehicle and commercial truck traffic, storage and parking of commercial trucks and vehicles, agricultural-related uses, and warehousing and wholesaling. The amendments are rationally and substantially related to health, safety, and general welfare of the residents of and visitors to the Villages of Zinfandel, and there remain numerous permitted and conditionally permitted economically viable uses under the applicable zoning. BP and LI zones of the Villages of Zinfandel allow over one hundred (100) permitted or conditionally permitted uses for which a property owner could still use an LI or BP zoned parcel. Because there are numerous permitted and conditionally permitted uses for such parcels, owners are not deprived of all economically viable uses of their property. Further, there are zones within the City that allow for each of the uses prohibited by this Ordinance; therefore, this Ordinance does not provide a city-wide prohibition on the uses prohibited by this Ordinance. Furthermore, the Prohibited Uses are permitted in multiple different zoning designations located throughout the City, including OIMU, LIBP, M-2, Mather Special Planning Area, M-1 (excluding Villages of Zinfandel Special Planning Area), MP (within the RDO Specific Plan), and CMU (within the Folsom Boulevard Specific Plan).

Additionally, Prohibited Uses are permitted with an administrative use permit (AUP) in the General Commercial (GC) and Convention Overlay zones.

D.The proposed amendments would not be detrimental to the public interest, health, safety, convenience, or welfare of the City. The Amendments would address inconsistencies, delete text that is no longer necessary, and prohibit certain previously permitted uses the City has found threaten the health, safety, and welfare of SPA residents. As explained in Recitals 6, 7, 8, 9, 10, 11, 12, 14, 15, 18, and 19, and

ITEM 16.2. ATTACHMENT 1 Ordinance No. XX-2023 Page 9 of 16 Findings A and B above, none of these proposed amendments will be detrimental to the public interest, health, safety, convenience, or welfare of the City. The areas of the Special Planning Area near the parcels zoned to allow certain uses that involve a high intensity of truck traffic, such as Warehousing and Wholesaling, are also near already developed residential parcels. The Villages of Zinfandel Design Guidelines contain requirements to maintain a street pattern “avoiding the concentration of vehicles and pedestrians onto major streets for internal trips within the community” and to “establish the character of the project and defining its neighborhoods.” Due to the current buildout and residential character and quality of neighborhoods near the BP and LI zoned parcels it is necessary to amend the permitted uses to avoid uses that involve a high intensity of trucks in close proximity to existing neighborhoods and residential uses and sensitive receptors.

E.The proposed amendments are internally consistent with other applicable provisions in the applicable Zoning Code. The Amendments have been reviewed for consistency with Villages of Zinfandel Special Planning Area and the portions of the 2003 Sacramento County Zoning Code as applied to the Villages of Zinfandel Special Planning Area. The proposed amendments are consistent with the vision of the Special Planning Area. The Special Planning Area encourages creating neighborhoods that promote pedestrian circulation, emphasizing “[t]he fundamental intent is to reduce the impact of the automobile on both neighborhoods and the larger community….this goal is realized by providing a mix of land uses and a mix of densities, and by providing circulation opportunities and facilities that encourage pedestrian, bicycle, and transit use, and make such modes of travel both secure and convenient.” The proposed amendments are consistent with the goal of promoting pedestrian circulation by providing a mix of uses that enhance and encourage opportunities for residents to reduce dependence on automobile trips, and improve safety of such modes of transportation by eliminating uses that are particularly truck-intensive to a greater extent than would be provided under the existing land use regulations and framework. While the existing uses provide opportunities for pedestrian uses, such as through conditions requiring the buildout of sidewalks and pedestrian crossings, the uses allowed under the proposed amendments suggest a greater cohesion between the residential neighborhoods and non-residential uses, because truck traffic discourages pedestrian travel to a greater extent than the same or greater levels of car traffic. The Villages of Zinfandel Special Planning Area provides a separate objective to “[e]stablish commercial uses that are designed for convenient pedestrian access, are constructed of quality materials, and enhance the visual character of the community. The proposed amendments enhance the visual character of the neighborhood by eliminating certain agricultural uses that would reduce the attractiveness and desirability of the existing development. As described above in Recital 14, animal slaughter, egg processing facility, and milk processing uses would degrade the quality of neighborhoods and negatively impact the health, safety, and welfare of residents in and visitors to the Villages of Zinfandel Special Planning Area and Affected Neighborhoods, and negatively impact the value of existing development and reduce the attractiveness and desirability of the existing development and reduce the economic potential of undeveloped parcels within the Villages of Zinfandel for high-quality development in the future. The changes in Section 3 will comprehensively address all of the Prohibited Uses in the Special Planning Area.

ITEM 16.2. ATTACHMENT 1 Ordinance No. XX-2023 Page 10 of 16 Section 3.Amendments to Villages of Zinfandel Special Planning Area A. The City Council amends Section 512-204 (C) of the Villages of Zinfandel Special Planning Area to add “Except as otherwise provided in this SPA,” after the colon in the first line and immediately preceding the word “Permitted.” B. The City Council amends Section 512-204 (D) of the Villages of Zinfandel Special Planning Area to add “Except as otherwise provided in this SPA,” after the colon in the first line and immediately preceding the word “Permitted.” C. The City Council Amends The Villages of Zinfandel Development Use Standards Table on page 15 of the SPA to revise the Height (Max.) standard found in the Business-Professional Zone (column 7 row 13 of the table) to delete the words “see Zoning Code” and add the words “See Footnote 6.” The effect of this change is to clearly limit the maximum height of development to the height stated in the referenced table 512-214.

D. The City Council amends the Villages of Zinfandel Development Use Standards Table on page 15 of the SPA to revise the Height (Max.) standard found in the Light Industrial Zone (column 8, row 13 of the table) to delete the words “see Zoning Code” and add the words “See Footnote 7.” The effect of this change is to clearly limit the maximum height of development to height stated in the referenced table.

E. The City Council amends line F. 1. on page 3 of the document entitled “Mather Approach/Departure Restricted Uses in the Light Industrial Area” to change the text “PI (1)” to “NP.” The effect of this change is to prohibit Draying and Freight Yard uses.

F. The City Council amends line F. 3. on page 3 of the document entitled “Mather Approach/Departure Restricted Uses in the Light Industrial Area” to change the text “PI (1)” to “NP.” The effect of this change is to prohibit Truck Terminal Yard uses.

G. The City Council amends line F. 17. on page 3 of the document entitled “Mather Approach/Departure Restricted Uses in the Light Industrial Area” to change the text “PI (1)” to “NP.” The effect of this change is to prohibit Parking Yard for Damaged Vehicle uses.

H. The City Council amends line F. 17.5. on page 3 of the document entitled “Mather Approach/Departure Restricted Uses in the Light Industrial Area” to change the text “PI (1)” to “NP.” The effect of this change is to prohibit Parking Yard for Towed Operable Vehicles (requires on-site office for vehicle retrieval) uses.

I. The City Council amends line F. 18. on page 3 of the document entitled “Mather Approach/Departure Restricted Uses in the Light Industrial Area” to change the text “PI” to “NP.” The effect of this change is to prohibit Recycling Center uses.

J. The City Council amends line F. 22. on page 3 of the document entitled “Mather Approach/Departure Restricted Uses in the Light Industrial Area” to change the

ITEM 16.2. ATTACHMENT 1 Ordinance No. XX-2023 Page 11 of 16 text “PI (18)” to “NP.” The effect of this change is to prohibit Storage of Dismantled Vehicles uses.

K. The City Council amends line H. 6 on page 4 of the document entitled “Mather Approach/ Departure Restricted Uses in the Light Industrial Area” to change the text “PI(1)” to “NP.” The effect of this change is to prohibit Milk Products Plant, Dairy uses.

L. The City Council amends line H. 13 on page 4 of the document entitled “Mather Approach/ Departure Restricted Uses in the Light Industrial Area” to change the text “PI(1)” to “NP.” The effect of this change is to prohibit Egg Processing Facilities uses.

M. The City Council amends line I. 2. on page 4 of the document entitled “Mather Approach/Departure Restricted Uses in the Light Industrial Area” to renumber the line to replace “2” with “1.”
N. The City Council amends line I.3. on page 4 of the document entitled “Mather Approach/Departure Restricted Uses in the Light Industrial Area” to renumber the line to replace “3” with “2,” add,” Logistics, and E-Commerce” immediately after the word “Warehousing,” and to replace “PI” with “NP.” The effect of this change is to prohibit Wholesaling and Warehousing, Logistics, and E-Commerce uses as a primary use.

O. The City Council amends line I. 4. on page 4 of the document entitled “Mather Approach/Departure Restricted Uses in the Light Industrial Area” to renumber the line to replace “4” with “3.”
P. The City Council amends line I. 5. on page 4 of the document entitled “Mather Approach/Departure Restricted Uses in the Light Industrial Area” to renumber the line to replace “5” with “4.”
Q. The City Council amends line I. 6. on page 4 of the document entitled “Mather Approach/Departure Restricted Uses in the Light Industrial Area” to renumber the line to replace “6” with “5.”
R. The City Council amends line I. 7. on page 4 of the document entitled “Mather Approach/Departure Restricted Uses in the Light Industrial Area” to renumber the line to replace “7” with “6.”
S. The City Council amends line I. 8. on page 5 of the document entitled “Mather Approach/Departure Restricted Uses in the Light Industrial Area” to renumber the line to replace “8” with “7.”
T. The City Council amends line I. 9. on page 5 of the document entitled “Mather Approach/Departure Restricted Uses in the Light Industrial Area” to renumber the line to replace “9” with “8.”
U. The City Council amends line B. 35.0 on page 7 of the document entitled “Mather Approach/Departure Restricted Uses in the Light Industrial Area” to replace “14”

ITEM 16.2. ATTACHMENT 1 Ordinance No. XX-2023 Page 12 of 16 with “NP.” The effect of this change is to prohibit Wholesale Distributor’s Service Facility uses.

V. The City Council amends line E. 11.0 on page 7 of the document entitled “Mather Approach/Departure Restricted Uses in the Light Industrial Area” to replace “48” with “NP.” The effect of this change is to prohibit Parking Lot or Garage as Primary Use uses.

W. The City Council amends line E. 20.0 on page 7 of the document entitled “Mather Approach/Departure Restricted Uses in the Light Industrial Area” to replace “X” with “NP.” The effect of this change is to prohibit Warehousing and storage uses as a primary use.

X. The City Council amends line M. 11.0 on page 8 of the document entitled “Mather Approach/Departure Restricted Uses in the Light Industrial Area” to replace “X” with “NP.” The effect of this change is to prohibit Recycling Center uses.

Y. The City Council amends line T. 7.0 on page 9 of the document entitled “Mather Approach/Departure Restricted Uses in the Light Industrial Area” to replace “48” with “NP.” The effect of this change is to prohibit Parking Lot Garage (Primary Use) uses.

Z. The City Council amends the line on page 10 of the document entitled “Mather Approach/Departure Restricted Uses in the Light Industrial Area” that starts with “Parking, commercial vehicle storage” to replace “27” with “NP.” The effect of this change is to prohibit Parking, Commercial Vehicle Storage uses.

AA. The City Council Amends The Villages of Zinfandel Development Use Standards Table of the SPA to add footnote 6. “Parcels contiguous to a residential zone are limited to 24 feet in height. Upon approval of a conditional use permit, buildings may be up to a maximum of 40 feet in height if setback at least 100 feet from the residential property line.” The effect of this change is to clarify when a building is permitted to exceed 24 feet in height as referenced in table 512-214 for the Business Professional land use.

BB. The City Council Amends The Villages of Zinfandel Development Use Standards Table of the SPA to add footnote 7. “Maximum building height is 40 feet for parcels that are not contiguous to a residential zone. Parcels contiguous to a residential zone are limited to 24 feet in height. Upon approval of a conditional use permit, buildings may be up to a maximum of 40 feet in height if setback at least 100 feet from the residential property line.” The effect of this change is to clarify when a building is limited to 24 feet in height as referenced in table 512- 214 for the Light Industrial land use.

Section 4.Amendments to the 2003 Sacramento County Zoning Code A. The City Council amends Table II as referenced in Section 225-11 of the 2003 Sacramento County Zoning Code to remove the “14” from the MP zone in Row B

ITEM 16.2. ATTACHMENT 1 Ordinance No. XX-2023 Page 13 of 16 35 entitled “Wholesale Distributor’s Service Facility.” The effect of this change is to prohibit Wholesale Distributor’s Service Facility as a primary use.

B. The City Council amends Table II as referenced in Section 225-11 of the 2003 Sacramento County Zoning Code to remove the “48” from the MP and BP zones in Row E 11 entitled “Parking Lot or Garage as Primary Use.” The effect of this change is to prohibit Parking Lot or Garage as Primary Use uses.

C. The City Council amends Table II as referenced in Section 225-11 of the 2003 Sacramento County Zoning Code to remove the “10” from the MP zone in Row E 20 entitled “Warehousing and Storage.” The effect of this change is to prohibit Warehousing and Storage uses.

D. The City Council amends Table II as referenced in Section 225-11 of the 2003 Sacramento County Zoning Code to remove the “X” from the MP zone in Row M 11 entitled “Recycling Center.” The effect of this change is to prohibit Recycling Center uses.

E. The City Council amends Table IV as referenced in Section 230-11 of the 2003 Sacramento County Zoning code to remove the “1” from the M-1 zone in Row A 13 entitled “Bus and Freight Depot and Truck Terminal.” The effect of this change is to prohibit Bus and Freight Depot and Truck Terminal uses.

F. The City Council amends Table IV as referenced in Section 230-11 of the 2003 Sacramento County Zoning code to remove the “1” from the M-1 zone in Row A 18 entitled “Auto Storage, Outdoor.” The effect of this change is to prohibit Auto Storage, Outdoor uses.

G. The City Council amends Table IV as referenced in Section 230-11 of the 2003 Sacramento County Zoning code to remove the “13” from the M-1 zone in Row C 12 entitled “Animal Slaughter.” The effect of this change is to prohibit Animal Slaughter uses.

H. The City Council amends Table IV as referenced in Section 230-11 of the 2003 Sacramento County Zoning Code to remove the “1” from the M-1 zone in Row F 1 entitled “Draying and Freight Yard.” The effect of this change is to prohibit Draying and Freight Yard as a primary use.

I. The City Council amends Table IV as referenced in Section 230-11 of the 2003 Sacramento County Zoning code to remove the “1” from the M-1 zone in Row F 3 entitled “Truck Terminal Yard.” The effect of this change is to prohibit Truck Terminal Yard uses.

J. The City Council amends Table IV as referenced in Section 230-11 of the 2003 Sacramento County Zoning code to remove the “1” from the M-1 zone in Row F 17 entitled “Parking Yard for Damaged Vehicles.” The effect of this change is to prohibit Parking Yard for Damaged Vehicles uses.

K. The City Council amends Table IV as referenced in Section 230-11 of the 2003 Sacramento County Zoning code to remove the “1” from the M-1 zone in Row F

17.5 entitled “Parking Yard for Towed Operable Vehicles (Requires On-site

ITEM 16.2. ATTACHMENT 1 Ordinance No. XX-2023 Page 14 of 16 Office for Vehicle Retrieval).” The effect of this change is to prohibit Parking Yard for Towed Operable Vehicles (Requires On-site Office for Vehicle Removal) uses.

L. The City Council amends Table IV as referenced in Section 230-11 of the 2003 Sacramento County Zoning Code to remove the “14” from the MP and M-1 zones in Row F 17.7 entitled “Parking lot as a primary use subject to Off-Street Parking Development Standards.” The effect of this change is to prohibit Parking lots as a primary use subject to Off-Street Parking Development Standards uses.

M. The City Council amends Table IV as referenced in Section 230-11 of the 2003 Sacramento County Zoning Code to remove the “X” from the M-1 zone in Row F 18 entitled “Recycling Center.” The effect of this change is to prohibit Recycling Center uses.

N. The City Council amends Table IV as referenced in Section 230-11 of the 2003 Sacramento County Zoning Code to remove the “18” from the M-1 zone in Row F 22 entitled “Storage of Dismantled vehicles.” The effect of this change is to prohibit Storage of Dismantled Vehicles uses.

O. The City Council amends Table IV as referenced in Section 230-11 of the 2003 Sacramento County Zoning Code to remove the “1” from the M-1 zone in Row H 6 entitled “Milk Products Plant, Dairy.” The effect of this change is to prohibit Milk Products Plant, Dairy uses.

P. The City Council amends Table IV as referenced in Section 230-11 of the 2003 Sacramento County Zoning Code to remove the “1” from the M-1 zone in Row H 13 entitled “Egg Processing Facilities.” The effect of this change is to prohibit Egg Processing Facilities uses.

Q. The City Council amends Table IV as referenced in Section 230-11 of the 2003 Sacramento County Zoning Code to remove the “X” from the MP zone and the “1” from the M-1 zone in Row I 3 entitled “Wholesaling and Warehousing.” The effect of this change is to prohibit Wholesaling and Warehousing as a primary use.

R. The City Council amends Table IV as referenced in Section 230-11 of the 2003 Sacramento County Zoning Code to remove the “1” from the MP and M-1 zones in Row I 8 entitled “Moving and Storage.” The effect of this change is to prohibit Moving and Storage uses.

S. The City Council amends Table IV as referenced in Section 230-11 of the 2003 Sacramento County Zoning Code to remove the “1” from the MP and M-1 zones in Row I 9 entitled “General Storage.” The effect of this change is to prohibit General Storage uses.

T. The City Council amends Table IV as referenced in Section 230-11 of the 2003 Sacramento County Zoning Code to remove the “27” from the MP and M-1 zones in Row K 29 entitled “Parking Lot/Garage (Primary Use).” The effect of this change is to prohibit Parking Lot/ Garage (Primary Use) uses.

ITEM 16.2. ATTACHMENT 1 Ordinance No. XX-2023 Page 15 of 16 Section 5.Logistics as an Accessory Use and Loading Dock Screening Requirements The Design Guidelines of the Villages of Zinfandel Special Planning Area is amended to add a new Section 7 Logistics as an Accessory Use and Loading Dock Screening Requirements, that provides as follows:

A. “Non-residential accessory use.” As used in this section, “non-residential accessory use” means: (i) uses limited to those customarily incidental to the primary use of the parcel, and (ii) all manufacturing, processing, shipping, packaging or storage of materials of a non-residential accessory use shall be in the same line of merchandise or products as the business on the premises engaged in the primary use of the parcel, shall only be for the purpose of facilitating the approved primary use of the parcel, and shall be an integral part of the primary use by the owner or operator of the primary use.

B. “Logistics.” As used in this Section, “logistics” means any use that includes the following uses: Warehousing, Draying and Freight Yard, Truck Terminal, Wholesale Distributor’s Service Facility, Warehousing and Storage, Bus and Freight Depot and Truck Terminal, Truck Terminal Yard uses, Wholesaling and Warehousing.

C. Minimal Accessory Logistics Allowed by Right.

1. Logistics shall be allowed by right as an accessory use in a maximum of ten (10) percent of a project’s usable floor space. E.g., in a facility with 100,000 square feet of useable floor space, the by right logistics use is limited to 10,000 square feet.

D. Limited Accessory Logistics May be Allowed Subject to a Conditional Use Permit and Environmental Review.

1. Subject to the approval of a Conditional Use Permit (CUP) by the Planning Commission, subject to appeal to the City Council, logistics shall be allowed as an accessory use on a maximum of fifteen (15) percent of a parcel’s usable floor space. E.g., on a parcel with a facility that has 100,000 square feet of usable floor space, following approval of a CUP, the maximum allowed logistics use would be no more than 15,000 square feet.

2. Technical studies, including, at a minimum, Air Quality Analysis, and a Noise Impact Analysis shall be required as part of the CUP review process. These studies shall analyze the potential impacts to sensitive receptors related to air emissions, particulate matter, and noise associated with loading dock and diesel trucking activities.

E. “Useable Floor Area.” As used in this section, usable floor area shall only include areas internal to the building that are actively utilized for the operation. Areas, including but not limited to restrooms, storage, or utility closets, are not considered to be active spaces for purposes of calculating usable floor area.

ITEM 16.2. ATTACHMENT 1 Ordinance No. XX-2023 Page 16 of 16 F. Loading docks shall be screened from public view by utilizing any combination of solid walls, berms, and landscaping.

Section 6.Severability
If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the Ordinance, including the application of such part or provision to other persons or circumstances, shall not be affected thereby and shall continue in full force and effect. To this end, the provisions of this Ordinance are severable. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable.

Section 7. Effective Date
Within fifteen (15) days after adoption, a Summary of this Ordinance shall be published once in the Grapevine Independent or the Sacramento Bee, a newspaper of general circulation printed and published in Sacramento County and circulated in the City of Rancho Cordova, in accordance with Government Code Section 36933. This Ordinance shall take effect and be enforced thirty (30) days after its adoption.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the __ day of November 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________
Linda Budge, Mayor
ATTEST:

Stacy Leitner, CMC
City Clerk

MEMORANDUM

City Council Staff Report - Page 1 of 2

ITEM 16.3.

DATE: November 6, 2023

TO: Honorable Mayor and Council Members

FROM: Darcy Goulart, Planning Manager

SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 09-2019-1 WITH ZIEBRON GROUP
TO INCREASE THE CONTRACT AMOUNT FROM $100,000 TO AN
AMOUNT NOT TO EXCEED $150,000, TO INCREASE THE HOURLY
RATE FROM $275 PER HOUR TO $310 PER HOUR AND EXTEND
THE CONTRACT TERM FROM DECEMBER 31, 2023, TO JUNE 30,
2025, FOR THE SOUTH SACRAMENTO HABITAT CONSERVATION

PLAN PERMITTING

RECOMMENDATION

Adopt the Resolution.

RESULT OF RECOMMENDED ACTION

Adoption of the Resolution would authorize the City Manager to execute Contract Amendment No. 09-2019-1 with Ziebron Group to increase the Contract amount from $100,000 to an amount not to exceed $150,000, to increase the hourly rate from $275 per hour to $310 per hour and extend the contract term from December 31, 2023, to June 30, 2025, for the South Sacramento Habitat Conservation Plan Permitting.

BACKGROUND

With the adoption of the South Sacramento Habitat Conservation Plan in August 2018, the City entered into a Professional Services Agreement (PSA) with Ziebron Group in January 30, 2019 to assist with plan implementation and permitting of Habitat Conservation Plan (HCP) Permits.

The original contract amount with Ziebron Group was $100,000 with an hourly rate of $275.

With the increase in development applications and the requirement for projects to obtain a HCP permit, there is a need to increase the contract amount to cover costs incurred by the Ziebron Group for assisting the City with processing the permits. Additionally, since the initial contract date, Ziebron Group has not adjusted the hourly rate charged for processing the HCP permits.

Due to increased labor costs, a rate increase to $310 is being requested. The rate increase is in line with average consultant hourly costs for this type of permitting.

The extension of the contract term is necessary in order to continue the timely processing of HCP permits. As development continues to occur, there will be an increase in permit applications, necessitating the need to extend the contract date out to June 30, 2025.

FISCAL IMPACT AND FUNDING SOURCE

City Council Staff Report - Page 2 of 2

The majority of the contract is funded by deposits paid for by applicants. There is minimal impact to the General Fund associated with City projects that may require an HCP permit.

ATTACHMENT(S)

1. Resolution

2. Contract No. 09-2019-1

ITEM 16.3. ATTACHMENT 1
Resolution No. XX-2023 Page 1 of 2

CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2023

A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 09-2019-1 WITH ZIEBRON GROUP TO INCREASE THE CONTRACT AMOUNT FROM $100,000 TO AN AMOUNT NOT TO EXCEED $150,000, TO INCREASE THE HOURLY RATE FROM $275 PER HOUR TO $310 PER HOUR AND EXTEND THE CONTRACT TERM FROM DECEMBER 31, 2023, TO JUNE 30, 2025, FOR THE SOUTH SACRAMENTO HABITAT

CONSERVATION PLAN PERMITTING
WHEREAS, the City entered into a Professional Services Agreement (“PSA”) No. 09- 2019 dated January 30, 2019, in the amount of $100,000 for the purpose of providing Professional Services for implementation and permitting of Habitat Conservation Plan(“HCP”) permits; and
WHEREAS, due to the increase of development applications and the requirement for projects to obtain HCP permits, there is a need to increase the contract amount to cover costs incurred by the Ziebron Group; and
WHEREAS, an hourly rate increase is warranted due to increased labor costs and the fact that rates have not been adjusted since the initial contract date; and WHEREAS, the contract term is set to expire on December 31, 2023, and HCP permitting will go beyond the expiration date, therefore necessitating a time extension; and WHEREAS, the Contract is funded by deposits paid for by the applicants and the General Fund for any City projects.

NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract Amendment No. 09-2019-1 with Ziebron Group to increase the Contract amount from $100,000 to an amount not to exceed $150,000, to increase the hourly rate from $275 per hour to $310 per hour and extend the Contract term from December 31, 2023, to June 30, 2025, for the South Sacramento Habitat Conservation Plan Permitting.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 6th day of November 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________
Linda Budge, Mayor

ITEM 16.3. ATTACHMENT 1
Resolution No. XX-2023 Page 2 of 2
ATTEST:

Stacy Leitner, CMC
City Clerk

CONTRACT NO. 09-2019-1
First Amendment to Professional Services Agreement between Page 1 of 2 City of Rancho Cordova and Ziebron Group

FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF RANCHO CORDOVA AND

ZIEBRON GROUP
T
his First Amendment to the Agreement for Professional Services (“Amendment”) is made by and between the City of Rancho Cordova (“City”) and Ziebron Group (“Professional”) as of October 1, 2023. City and Professional are hereinafter collectively referred to as the "Parties." RE
CITALS
W
HEREAS, the Parties entered into a Professional Services Agreement (“P SA”) dated January 30, 2019 for the purpose of providing on-call environmental services; and W
HEREAS, this Amendment will extend the term from December 31, 2023 to June 30, 2025 and increase the contract amount from $100,000 to $150,000; and W
HEREAS, the Parties agree that changes to the term and services provided for in the P SA are necessary in order for the City to continue receiving services by Professional.

NO
W, THEREFORE, the Parties hereto agree as follows:

AG

REEMENT

1. T
he Parties agree to modify the end date of the PSA from December 31, 2023, to June 30, 2025.

The first sentence of Section 1.1 of the PSA, “Term of Service,” is amended to read as follows:
"
The term of this Agreement shall begin on the date first noted above and shall end on June 30, 2025, and Professional shall complete the work described in Exhibit A prior to that date; unless the term of the Agreement is otherwise terminated or extended, as provided in Section 8."

2. S
ection 2 of the PSA, “Compensation,” provides for the City to pay Professional a sum not to exceed One Hundred Fifty Thousand Dollars ($150,000). The Parties agree to amend Section 2 of the PSA in order to increase the compensation amount to pay Professional for additional services. The first sentence of Section 2 of the PSA is amended to read as follows:
"
City hereby agrees to pay Professional a sum not to exceed One Hundred Fifty Thousand Dollars ($ 150,000), notwithstanding any contrary indication that may be contained in Professional’s proposal, for services to be performed and reimbursable costs incurred under this Agreement.”

3. T
he Parties agree to an hourly rate increase from $275 per hour to $310 per hour, as described in Exhibit B.

4. A
ll other terms and conditions in the PSA shall remain in full force and effect to the extent they are not in conflict with this Amendment.

ITEM 16.3.

ATTACHMENT 2

CONTRACT NO. 09-2019-1

First Amendment to Professional Services Agreement between Page 2 of 2 City of Rancho Cordova and Ziebron Group

5. The signatures of the Parties to this Amendment may be executed and acknowledged on separate pages or in counterparts which, when attached to this Amendment, shall constitute one complete Amendment.

6. Contract Administration. This Agreement shall be administered by Darcy Goulart ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.

Notices. Any written notice to Professional shall be sent to:

Bill Ziebron
6825 Adolphoia Drive
Carlsbad, CA 92011

Email Address (for Insurance Update Requests):
[email protected]

Any written notice to City shall be sent to:

Darcy Goulart
2729 Prospect Park Drive
Rancho Cordova, CA 95670

IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year first above written.

CITY OF RANCHO CORDOVA PROFESSIONAL

____________________________ ______________________________ Micah Runner, City Manager Bill Ziebron, CEO

Date:__________________ Date:__________________

Attest:

____________________________
Stacy Leitner, CMC, City Clerk
Date:__________________
Approved as to Form:

____________________________
Adam U. Lindgren, City Attorney
Date:__________________
ITEM 16.3.

ATTACHMENT 2

EXHIBIT A

ZIEBRON GROUP

SSSHCP ON-CALL SCOPE OF SERVICES
Ziebron Group will provided on-call consulting services to the City of Rancho Cordova to assist in implementation of the South Sacramento Habitat Conservation Plan. Services will focus on assisting the City with interpretations of SSHCP policy and procedures, assisting the City with evaluation and processing of projects under SSHCP requirements, interacting with state and federal resource agencies, and other related services._A briediscussion of_these tasks is provided below

1. Participation in Meetings
-- Attend and participate in meetings with City staff and officials on SSHCP policy and procedures --Participate in meetings with other City consultants to determine technical approaches to SSHCP project conformance
--Participate in other meetings as requested by City staff on related SSHCP topics

2. Project Review and Evaluation
--Review and evaluate projects for conformance with SSHCP procedures, including application of avoidance and minimization measures, application of mitigation fees, and general information needs of the SSHCP --Provide interpretations of project compliance and SSHCP permit processes including consistency with ESA Section 10 (A) permit and Clean Water Act Section 404 requirements under the SSHCP --Assist in determination of project conformance with CWA Section 401 water quality certification and Historic Preservation Act Section 106 compliance
--Assist in determination of project conformance with CEQA and NEPA requirements under the SSHCP

3. Interface With Resource Agencies
-- Serve as key point of contact with State and Federal Resource agencies -- Participate in meetings with State and Federal Resource agencies on project conformance under SSHCP guidelines

4. Interface with Plan Partners and other SSHCP Officials --Participate in meetings with other Plan partners to advise on SSHCP procedures and to assure SSHCP implementation consistency among the SSHCP permittees

5. Other Related Tasks as Requested
--Complete other SSHCP related tasks as requested by the City Assumptions
ITEM 16.3.

ATTACHMENT 2

EXHIBIT A
It is assumed that some level of general administrative support will be provided by the City to assist in scheduling meetings, coordinating with other team members, and other related administrative tasks. It is also assumed that other technical consultant and senior planning staff currently involved in the process will continue in their current role to support the effort. Access to key decision makers in the Community Development Department and City Manager's office is assumed where necessary on matters of City policy.

ITEM 16.3.

ATTACHMENT 2

Ziebron Group LLC
6825 Adolphia Drive,
Carlsbad, CA 92011
916-761-2358
Tax ID Number 27-2596886
Fee Schedule
H
ourly Rate: $310
Expenses: Billed at cost
Invoice and Payment Terms: Invoices submited on monthly basis, with payment requested within 15 days following receipt of invoice
Exhibit B
ITEM 16.3.

ATTACHMENT 2

MEMORANDUM

City Council Staff Report - Page 1 of 1

ITEM 16.4.

DATE: November 6, 2023

TO: Honorable Mayor and Council Members

FROM: Kim Juran, Administrative Services Director

SUBJECT: A RESOLUTION CALLING THE SPECIAL ELECTION IN CITY OF RANCHO CORDOVA GRANTLINE 220 COMMUNITY FACILITIES
DISTRICT NO. 2023-1

RECOMMENDATION

Adopt the Resolution and rescind Resolution No. 121-2023.

RESULT OF RECOMMENDED ACTION

Adoption of the Resolution would complete the formation of City of Rancho Cordova Grantline 220 Community Facilities District 2023-1.

BACKGROUND

At the City Council meeting on August 7, 2023, the City completed the formation of Grantline 220 Community Facilities District No. 2023-1. One of the Resolutions that was adopted at this Council meeting had an incorrect attachment included with it in the City Council agenda packet.

While the City Council did complete the action of adopting this Resolution at the August 7, 2023, meeting, this administrative error makes it necessary to return to the City Council with the correct Resolution for adoption. The action this evening will rescind Resolution No. 121-2023 and replace it with the attached Resolution (Attachment 1). All other actions taken at the August 7, 2023, meeting remain in full effect and the adoption of this Resolution will complete the formation of Grantline 220 Community Facilities District No. 2023-1.

FISCAL IMPACT AND FUNDING SOURCE

There is no fiscal impact to the City. Any special tax bonds to be issued on behalf of the CFD are secured solely by the special tax levies within the District and are not debt of the City's General Fund.

ATTACHMENT(S)

1. Resolution

ITEM 16.4. ATTACHMENT 1
Resolution No. XX-2023 Page 1 of 4

CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA,

STATE OF CALIFORNIA, CALLING THE SPECIAL ELECTION IN CITY OF RANCHO CORDOVA GRANTLINE 220 COMMUNITY FACILITIES DISTRICT NO. 2023-1 WHEREAS, the City Council (“City Council”) of the City of Rancho Cordova (“City”) on August 7, 2023, adopted a Resolution titled “A Resolution of the City Council of the City of Rancho Cordova to Form the City of Rancho Cordova Grantline 220 Community Facilities District No. 2023-1, Designate an Improvement Area and Future Annexation Area Therein and Authorize the Levy of Special Taxes in the District”, to (i) form “City of Rancho Cordova Grantline 220 Community Facilities District No. 2023-1 (the “CFD”), (ii) designate therein “Improvement Area No. 1 of the City of Rancho Cordova Grantline 220 Community Facilities District No. 2023-1” (“Improvement Area No. 1”), (iii) establish “City of Rancho Cordova Grantline 220 Community Facilities District No. 2023-1 (Future Annexation Area)” (the “Future Annexation Area”), (iv) authorize the levy of a special tax on property within Improvement Area No. 1 and (v) preliminarily establish an appropriations limit for Improvement Area No. 1, all pursuant to the Mello-Roos Community Facilities Act of 1982, Chapter 2.5 of Part 1 of Division 2 of Title 5, commencing with Section 53311, of the California Government Code (the “Act”); and WHEREAS, the City Council has also adopted on August 7, 2023, a Resolution titled “A Resolution of the City Council of the City of Rancho Cordova Deeming it Necessary to Incur Bonded Indebtedness in City of Rancho Cordova Grantline 220 Community Facilities District No. 2023-1” (the “Resolution Determining Necessity”), determining the necessity to incur bonded indebtedness in the maximum aggregate principal amount of $53,200,000, initially allocated as follows: (i) $18,800,000 for Improvement Area No. 1 upon the security of the special tax to be levied within Improvement Area No. 1 pursuant to the Act, and (ii) $34,400,000 for the portion of the CFD that is not currently in Improvement Area No. 1 upon the security of the special tax to be levied within such area pursuant to the Act; and WHEREAS, pursuant to the provisions of the Resolution of Formation and the Resolution Determining Necessity, the propositions of the levy of the special tax, the establishment of the appropriations limit and the incurring of the bonded indebtedness shall be submitted to the qualified electors of Improvement Area No. 1 as required by the provisions of the Act.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA as follows:

1. Pursuant to Sections 53326, 53351 and 53325.7 of the Act, the issues of the levy of the special tax, the incurring of bonded indebtedness and the establishment of the appropriations limit shall be submitted to the qualified electors (as defined below) of Improvement Area No. 1 at an election called therefore as provided below.

2. The City Council hereby finds that fewer than 12 persons have been registered to vote within the territory of Improvement Area No. 1 for each of the 90 days preceding the close of the public hearings heretofore conducted and concluded by the City Council for

ITEM 16.4. ATTACHMENT 1
Resolution No. XX-2023 Page 2 of 4
the purposes of these proceedings. Accordingly, and pursuant to Section 53326 of the Act, the City Council finds that, for these proceedings, the qualified electors are the landowners within Improvement Area No. 1 and that the vote shall be by such landowners or their authorized representatives, each having one vote for each acre or portion thereof such landowner owns in Improvement Area No. 1 as of the close of the public hearings.

3. The City Council hereby calls a special election to consider the measures described in Section 1 above, which election shall be held on August 7, 2023, and the results thereof canvassed at the meeting of the City Council on August 7, 2023. The City Clerk is hereby designated as the official to conduct the election and to receive all ballots until 5:30 p.m. on the election date. It is hereby acknowledged that the City Clerk has on file the Resolution of Formation, a certified map of the boundaries of the CFD and Improvement Area No. 1, and a sufficient description to allow the City Clerk to determine the electors of the CFD. Pursuant to Section 53327 of the Act, the election shall be conducted by messenger or mail-delivered ballot pursuant to Section 4000 of the California Elections Code. The City Council hereby finds that paragraphs (a), (b), and (c) (1) of Section 4000 and Section 4108 are applicable to this special election, except that Sections 53326 and 53327 of the Act shall govern for purposes of determining the date of the election.

4. As authorized by Section 53353.5 of the Act, the three propositions described in Section 1 above shall be combined into a single ballot measure, the form of which is attached hereto as Exhibit A and by this reference incorporated herein and the form of ballot is hereby approved. The City Clerk is hereby authorized and directed to cause a ballot, in substantially the form of Exhibit A, to be delivered to each of the qualified electors of Improvement Area No. 1. Each ballot shall indicate the number of votes to be voted by the respective landowner to which the ballot pertains.

5. The City Council hereby further finds that the provisions of Section 53326 of the Act requiring a minimum of 90 days following the adoption of the Resolution of Formation to elapse before the special election are for the protection of the qualified electors of Improvement Area No. 1. There is on file with the City Clerk a written waiver executed by all of the qualified electors of the CFD allowing for a shortening of the time for the special election to expedite the process of formation of the CFD and Improvement Area No. 1 and waiving any requirement for notice, analysis and arguments in connection with the election. Accordingly, the City Council finds and determines that the qualified electors have been fully apprised of and have agreed to the shortened time for the election and waiver of analysis and arguments and other matters, and have thereby been fully protected in these proceedings. The City Council also finds and determines that the City Clerk has concurred in the shortened time for the election. Analysis and arguments with respect to the ballot measures are hereby waived, as provided in Section 53327 of the Act.

6. The City Council hereby finds that the proposed debt issuance constitutes a “local bond measure” within the meaning of Sections 53410, et seq. of the California Government Code. As a result, the bond measure shall include the propositions set forth above and the following: (a) the specific purpose of the bonds shall be as set forth in the propositions; (b) any proceeds received from the sale of any bonds shall be applied only to the purposes set forth in the propositions; (c) the proceeds of any bonds shall be deposited into special accounts to be created therefor as part of the issuance of the

ITEM 16.4. ATTACHMENT 1
Resolution No. XX-2023 Page 3 of 4
bonds; and (d) the City shall cause a report to be prepared annually under Section 53411 of the Government Code.

7. Under Section 50075.1 of the Government Code, the following accountability provisions shall apply to the special taxes: (a) the provision and/or acquisition of the Facilities, the payment of debt service on the bonds and other debt and the incidental costs thereof, all as defined in the Resolution of Formation, shall constitute the specific single purpose; (b) the proceeds shall be applied only to the specific purposes identified in (a) above; (c) there shall be created special account(s) or funds(s) into which the proceeds shall be deposited; and (d) there shall be caused to be prepared an annual audit and report of the CFD.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova this 6th day of November 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ATTEST:
________________________________
Linda Budge, Mayor
________________________________
Stacy Leitner, CMC
City Clerk
EXHIBIT A – Proposed Ballot Measure

ITEM 16.4. ATTACHMENT 1

EXHIBIT A

CITY OF RANCHO CORDOVA
GRANTLINE 220 COMMUNITY FACILITIES DISTRICT NO. 2023-1

CITY OF RANCHO CORDOVA, SACRAMENTO COUNTY, CALIFORNIA
Proposed Ballot Measure
(Mailed-Ballot Election)
BALLOT MEASURE: Shall the measure pursuant to which (i) the City of Rancho Cordova will levy a special tax solely on lands within Improvement Area No. 1 of the City of Rancho Cordova Grantline 220 Community Facilities District No. 2023-1 (“Improvement Area No. 1”) in accordance with the rate and method contained in the Resolution of Formation related to Improvement Area No. 1 adopted on August 7, 2023 (“Formation Resolution”), authorized to commence being levied in fiscal year 2023-24, to pay for the public facilities specified in the Formation Resolution and to pay the administrative costs of the City, (ii) the City will issue bonds and incur other debt (“bonds”) for Improvement Area No. 1 up to the maximum aggregate principal amount of $18,800,000, with interest at a rate or rates not to exceed the maximum interest rate permitted by law at the time of sale of each series of such bonds on behalf of Improvement Area No. 1, the proceeds of which bonds will be used to acquire and/or construct certain facilities and pay for the costs of issuing the bonds and related expenses, and (iii) the annual appropriations limit for Improvement Area No. 1 will be established in the amount of $18,800,000, be adopted?

MEMORANDUM

City Council Staff Report - Page 1 of 1

ITEM 16.5.

DATE: November 6, 2023

TO: Honorable Mayor and Council Members

FROM: Albert Stricker, Public Works Director
Steve Harriman, Public Works Division Manager

SUBJECT: A RESOLUTION AUTHORIZING THE PUBLIC WORKS DIRECTOR TO

EXECUTE AND SUBMIT CALRECYCLE GRANT DOCUMENTS

RECOMMENDATION

Adopt the Resolution.

RESULT OF RECOMMENDED ACTION

Adoption of the Resolution would authorize the Public Works Director, or designee, to execute and submit grant documents, including but not limited to, applications, agreements, amendments, and requests for payment, to the California Department of Resources Recycling and Recovery (CalRecycle) for a five-year period.

BACKGROUND

CalRecycle administers a variety of grant programs designed to assist local governments with the implementation of programs and projects to divert waste materials away from landfill disposal for recycling and composting as required by State law. CalRecycle requires local jurisdictions that wish to apply for grant funds to adopt a resolution authorizing the submittal of grant applications and assigning signature authority on behalf of the city. The proposed resolution authorizes the Public Works Director, or their designee, to execute and submit grant documents, including but not limited to, applications, agreements, amendments, and requests for payments necessary to secure grant funds and implement approved grant projects.

CalRecycle allows a resolution to remain in effect for five years, at which time it must be renewed if a local jurisdiction wishes to submit additional CalRecycle grant applications.

Resolution No. 133-2018 was adopted on October 15, 2018, and has therefore expired.

FISCAL IMPACT AND FUNDING SOURCE

There is no impact to the General Fund.

ATTACHMENT(S)

1. Resolution

ITEM 16.5. ATTACHMENT 1 Resolution No. XX-2023 Page 1 of 2

CITY OF RANCHO CORDOVA

RESOLUTION NO. XX-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE

OF CALIFORNIA, AUTHORIZING THE PUBLIC WORKS DIRECTOR TO SUBMIT AND

EXECUTE CALRECYCLE GRANT APPLICATIONS FOR ALL GRANT AND PAYMENT

PROGRAMS FOR WHICH THE CITY OF RANCHO CORDOVA IS ELIGIBLE

WHEREAS, Public Resources Code Sections 48000 et seq. authorize the Department of Resources Recycling and Recovery (CalRecycle) to administer various grant and payment programs (grants) in furtherance of the State of California’s (state) efforts to reduce, recycle and reuse solid waste generated in the State thereby preserving landfill capacity and protecting public health and safety and the environment; and
WHEREAS, in furtherance of this authority, CalRecycle is required to establish procedures governing the application, awarding, and management of the grants; and WHEREAS, CalRecycle grant application procedures require, among other things, an applicant’s governing body to declare by resolution certain authorizations related to the administration of CalRecycle grants.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA as follows:

1. The City Council authorizes the submittal of applications to CalRecycle for all grants for which the City of Rancho Cordova is eligible; and

2. The Public Works Director, or their designee, is hereby authorized and empowered to execute in the name of the City of Rancho Cordova all grant documents, including but not limited to, applications, agreements, amendments, and requests for payment, necessary to secure grant funds and implement the approved grant project; and

3. The authorizations are effective for five years from the date of adoption. Resolution No. 133-2018 was adopted on October 15, 2018, and has therefore expired.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on this 6th day of November 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ITEM 16.5. ATTACHMENT 1 Resolution No. XX-2023 Page 2 of 2 ATTEST:

Linda Budge, Mayor

Stacy Leitner, CMC
City Clerk

MEMORANDUM

City Council Staff Report - Page 1 of 2

ITEM 16.6.

DATE: November 6, 2023

TO: Honorable Mayor and Council Members

FROM: Amanda Norton, Economic Development Manager

SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN A

LETTER OF AGENCY WITH CAPITOL JACKSON PARTNERS

RECOMMENDATION

Adopt the Resolution.

RESULT OF RECOMMENDED ACTION

Adoption of the Resolution authorizing a Letter of Agency would provide Capitol Jackson Partners exclusive agency to represent the City-owned parcels to the State of California Department of General Services (DGS) for the development of the Department of Water Resources (DWR) Joint Operations Center (JOC).

BACKGROUND

The City of Rancho Cordova purchased three parcels of vacant land in April 2023. The three parcels of vacant land comprise approximately thirty (30) acres and are located at 10801 N.

Mather Blvd. in Rancho Cordova, CA (APN’s: 072-2360-030-0000, 072-2360-029-0000, & 072- 2360-028-0000).

The entirety of the three parcels are within the Zinfandel Special Planning Area (ZSPA) and are zoned as BP, Business Professional. Currently, the parcels are surrounded by landmarks, including single family residences, Stone Creek Park, Navigator Elementary, a water detention basin, the California Bureau of Automotive Repair, the California Military Department, and a vacant industrially-zoned parcel.

On October 18, 2023, the State of California Department of General Services (DGS) released a call for sites for a 20-year lease and build to suit a construction project for the Department of Water Resources (DWR), necessitating a minimum of 28.5 acres and comprising facilities such as, but not limited to, an approximately 280,300 square foot office building, an essential services building, a warehouse, central utility plant, radio vault buildings, a guard station, and a communication tower. To qualify the City-owned sites for this Department of Water Resources project, the City must submit a Letter of Agency as part of the application package.

At the October 24, 2023, Special Meeting/Work Session, staff brought forth the potential DWR project for initial discussion. At the work session, City staff provided information about the potential project and fielded initial questions. Staff received feedback from some of the Stone

City Council Staff Report - Page 2 of 2

Creek neighborhood residents and City Council members indicating that a government office facility was an anticipated user for the Business Professional-zoned property. Residents encouraged the anticipated setbacks and landscaping. While the City Council did discuss positioning the little league facility on the site, City Council did direct staff to move forward with a Letter of Agency.

FISCAL IMPACT AND FUNDING SOURCE

No fiscal impact at this time.

ATTACHMENT(S)

1. Resolution

2. Letter of Agency DWR

ITEM 16.6. ATTACHMENT 1
Resolution No. XX-2023 Page 1 of 2

CITY OF RANCHO CORDOVA

RESOLUTION NO. XX-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE

OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO SIGN A LETTER OF AGENCY

WITH CAPITAL JACKSON PARTNERS

WHEREAS, City staff was approached to discuss a call for sites from the State of California Department of General Services; and
WHEREAS, the City Council voted to move forward with a Letter of Agency with Capitol Jackson Partners at a City Council Work Session on October 24, 2023; and WHEREAS, the City owns three (3) parcels of vacant land located at 10801 N. Mather Blvd., Rancho Cordova, CA with APN’s: 072-2360-030-0000, 072-2360-029-0000, & 072-2360- 028-0000; and
WHEREAS, the parcels are currently surrounded by various community and governmental landmarks, including single family residences, Stone Creek Park, Navigator Elementary, the California Bureau of Automotive Repair, the California Military Department, and a vacant industrially zoned parcel; and

WHEREAS, the State of California Department of General Services released a call for sites on October 18, 2023 for a 20-year lease and build to suit a construction project for the Department of Water Resources, necessitating a minimum of 28.5 acres and comprising facilities like a 280,300 square foot office building, an essential services building, warehouse, central utility plant, radio vault buildings, guard station, and communication tower; and

WHEREAS, in order to qualify the said city-owned sites for the Department of Water Resources project, it is imperative to submit a Letter of Agency as part of the application package.

NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA as follows:

1. The City Manager is hereby authorized and directed to sign a Letter of Agency between the City of Rancho Cordova and Capitol Jackson Partners, in a form approved by the City Attorney.

2. The Letter of Agency shall authorize the submission of the city-owned land, specifically the three (3) parcels located at 10801 N. Mather Blvd., to the State of California Department of General Services for the envisioned Department of Water Resources Joint Operations Center.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 6th day of November 2023 by the following vote:

AYES:

NOES:

ITEM 16.6. ATTACHMENT 1
Resolution No. XX-2023 Page 2 of 2 ABSENT:

ABSTAIN:

ATTEST:

Linda Budge, Mayor

Stacy Leitner, CMC
City Clerk

November 6, 2023
Micah Runner, City Manager
City of Rancho Cordova
2729 Prospect Park Drive
Rancho Cordova, CA 95670
RE: Letter of Agency for approximately 30 acres, Parcels #072-2360-028,029,030 (the Property)
Dear Micah:

The letter shall serve as a Letter of Agency between the City of Rancho Cordova, the owner of the above referenced property, and Capitol Jackson Partners (CJP), a partnership between Capitol Avenue Development & Investments and Jackson Properties.

Background
The State of California Department of General Services (DGS) and the Department of Water Resources (DWR) are requesting sites in the Sacramento area for the development of a new DWR Joint Operations Center (JOC). The JOC will be privately developed and DGS/DWR will enter into a long-term lease agreement for the project. The JOC will be approximately 320,000 Sq. Ft. of office, warehouse, and special purpose facilities. It will also require a communications tower for the purposes of conducting DWR program requirements. The facility will need approximately 30 acres of land. Capitol Avenue Development and Jackson Properties are pursuing the award of this development. Capitol Avenue Development has constructed similar facilities for the California Highway Patrol (CHP) in Grass Valley and Stockton, CA. Jackson Properties has constructed over 500,000 Sq. Ft. of similar office/flex space in Rancho Cordova over the last 30+ years. If the Property is selected by DGS/DWR as an acceptable site, Capitol Avenue Development and Jackson Properties would proceed with preparing a bid to the State for development of the Property. The project would be developed consistent with the DGS/DWR lease requirements.

Purpose of Letter of Agency
This Letter of Agency is for the sole purpose of qualifying the Property for the JOC facility requirement. This agreement will provide CJP exclusive agency to represent this property to the State for development of the JOC facility.

Should DGS approve the Property for bidding, both parties will endeavor to reach a subsequent agreement regarding the purchase of the Property. It is understood that the City of Rancho Cordova would need additional approvals from the City Council as well as a fair market value appraisal prior to entering into any agreement for purchase and sale of the Property.

Consideration/Compensation
Neither party is obligated to pay the other for any costs associated with this Letter of Agency.

CJP will prepare a submittal for the DGS/DWR call for sites requirement and provide a copy to the City of Rancho Cordova.

ITEM 16.6.

ATTACHMENT 2

Time
The Letter of Agency will be in effect for a period of 12 months from the effective date of signing. The authority provided under this Letter of Agency may be extended upon agreement of both parties if the State’s procurement process is delayed.

Cancelation of Letter of Agency
This Letter of Agency shall terminate if DGS/DWR selects an alternate location or if both parties agree that the State has abandoned the site selection process. CJP will keep the City updated on the DGS/DWR facility selection process.

General Cooperation
Both parties agree to cooperate and share information regarding the DGS/DWR process and to negotiate in good faith.

Effective Date: XXXXX

Signed:

City of Rancho Cordova

______________________________
Micah Runner, City Manager

Signed:

Capitol Jackson Partners
Capitol Avenue Development & Investments
Date: ___________________

______________________________ ______________________________ Brad Hays Patrick McCuen

Jackson Properties
Date: ___________________

______________________________
John Jackson Jr.

5518111.1
ITEM 16.6.

ATTACHMENT 2

MEMORANDUM
City Council Staff Report - Page 1 of 2

ITEM 16.7.

DATE: November 6, 2023

TO: Honorable Mayor and Council Members

FROM: Randi Kay Stephens, Management Analyst II

SUBJECT: MEASURE R AND MEASURE H/COMMUNITY ENHANCEMENT &

INVESTMENT FUND CITIZEN OVERSIGHT BOARD APPOINTMENTS

RECOMMENDATION

Appoint two (2), one-year term At-Large/Student appointees to fill the combined Measure R and Measure H/Community Enhancement & Investment Fund Citizen Oversight Board.

RESULT OF RECOMMENDED ACTION

Two (2) At-Large/Student appointees would be confirmed for service to the Citizen Oversight Board to provide a review of how tax revenues from Measure H and Measure R are spent by the City of Rancho Cordova.

BACKGROUND

With the passage of Measure H in 2014, the City Council expressed interest in establishing a board that would review the way Community Enhancement & Investment Funds were spent.

While not required by the voter-approved sales tax measure, this board would provide an additional layer of transparency to the community. With the passage of Measure R in 2020, a Citizen Oversight Board was required, per the ballot language, and is accomplished by expanding the duties of the Citizen Oversight Board (Oversight Board) to review how tax revenues from both Measure H and Measure R are spent by the City of Rancho Cordova. The expanded language was part of Resolution No. 126-2021 approved by the Council on August 16, 2021. At the City Council meeting on August 21, 2017, Council provided direction to staff on the parameters for establishing an Oversight Board. On October 16, 2017, the City Council adopted Resolution No. 129-2017 establishing a Community Enhancement Fund Oversight Board with the goal of having the board members appointed in early 2018.

In March of 2018, the City Council appointed five Oversight Board members to provide a review of how tax revenues from Measure H are spent by the City. The appointed members took their oath of office in May 2018 and fulfilled their two-year terms. Per City Council direction, staff coordinated with Folsom Lake College and Folsom Cordova Unified School District, then Sacramento City Unified School District, and finally Elk Grove Unified School District to receive recommendations for student representation on the Oversight Board. The high school representative rotates among the three primary school districts serving Rancho Cordova, with a Sacramento City Unified School District student participating again in FY 2023-2024. The terms of At-Large/Student appointees remain one-year in recognition of student graduations, and to

City Council Staff Report - Page 2 of 2
allow appointees from the various school districts to serve on the Oversight Board.

On October 5, 2020, City Council approved the appointment of all six applicants and recommended that the five-person Oversight Board be changed to a seven-person Oversight Board while continuing to have two additional At-Large/Student appointees, including high school and college students from the City, thereby bringing the size of the Oversight Board to a nine-person board when factoring in the seven Oversight Board members and two At- Large/Student appointees. On October 5, 2020, the City Council asked about the possibility of staggering the terms of the Oversight Board members. On October 19, 2020, this idea was implemented and was part of Resolution No. 118-2020 which staggered the terms of new Oversight Board members. Three of the six Oversight Board members were randomly assigned to a two-year term and three of the six members to a four-year term. The vacant position was also assigned to a two-year term. Thereafter, the terms of members would be on staggered four-year terms. Staggering and extending the adult Oversight Board member terms would improve the consistency of its decisions and the continuity of its service. The terms of At- Large/Student appointees remain one-year terms in recognition of student graduations, and to allow appointees from the various school districts to serve on the Oversight Board.

All seven of the currently appointed Oversight Board members will continue to serve until their terms expire in 2024 (three members) or 2026 (four members). The At-Large/Student appointments would add youth voices to the Oversight Board, bringing the total number to nine members (seven Adult Oversight Board members and two At-Large/Student members).

Staff opened recruitment for two At-Large/Student appointees on August 22, 2023, and requested support from leadership at both the Folsom Lake College Rancho Cordova Campus and George Washington Carver School of Arts & Science campus to generate interest in the opportunity to serve on the Oversight Board.

Two applications were submitted for review by the City Council; one application was submitted by a student from George Washington Carver School of Arts & Science (Sacramento City Unified School District), and the other application was submitted by a Folsom Lake College Rancho Cordova College Promise Program alumni (allowed per the application). Each of these applicants is available and interested in completing the one-year term on the Oversight Board.

Staff attached the applications as submitted by the At-Large/Student applicants:
•Emma "Alex" Bellah, George Washington Carver School of Arts & Science •Vanshit "Vraj" Thakkar, Folsom Lake College Rancho Cordova Promise Program Staff have met with the applicants and they are prepared to serve on the Oversight Board.

Following their appointment, each appointee would be required to complete a Form 700 and AB1234 training, and participate in an Oath of Office with the City Clerk.

FISCAL IMPACT AND FUNDING SOURCE

The only fiscal impact is the cost of staff time to prepare for and participate in Measure R and Measure H/Community Enhancement & Investment Fund Citizen Oversight Board meetings, which is included as part of the administrative allocation that is made annually.

ATTACHMENT(S)

1. CEIF Citizen Oversight Board Applications 2023_Redacted and Final

1 Randi Kay Stephens
From: City of Rancho Cordova <[email protected]> Sent: Wednesday, September 27, 2023 11:40 PM
To: Randi Kay Stephens
Subject: *NEW SUBMISSION* 2023 Community Enhancement & Investment Fund Citizen Oversight Board At- Large Student Application
2023 Community Enhancement & Investment Fund Citizen Oversight Board At‐Large Student Application Submission #:  2729066
IP Address:  67.58.225.25
Submission Date: 09/27/2023 11:40
Survey Time:  13 minutes, 41 seconds
You have a new online form submission.

Note: all answers displaying "*****" are marked as sensitive and must be viewed after your login.

1. Full Name
Vanshit Thakkar

2. Full Address

3. Phone

4. Email

5. What is the  name of the school you currently attend? University of California, Davis

6. What grade level are you in?
Senior
Read‐Only Content
Read‐Only Content

7. The Oversight Board is expected to meet a couple times per year in the early evening hours. Meetings may last several hours. List any days or evenings that you would not be available. For example, the third Wednesday of every month.

Tuesdays 08:00 ‐ 18:00 (Flexible), Wednesdays 12:00 ‐ 16:00 (Flexible), Thursdays 12:00 ‐ 17:00, Fridays 12:00 ‐ 16:00 (Flexible).

The Citizen Oversight Board will meet on either Friday, November 17th from 3:30 p.m. – 6:30 p.m. or Monday, November 27th from 5:30 p.m. – 8:30 p.m. Please indicate your availability for these dates. The meeting will last approximately 2‐3 hours. The next meeting will occur in December of January.

8. Are you available on Friday, November 17th from 3:30 p.m. ‐ 6:30 p.m? ITEM 16.7.

ATTACHMENT 1

2 Yes

9. Are you available on Monday, November 27th from 5:30 p.m. ‐ 8:30 p.m.? Yes

10. List your past experience serving within the community of Rancho Cordova.

I was part of this exact oversight board before!

11. Have you ever served as an Oversight Board member before? Yes

12. I believe I will bring the following strengths, skills, knowledge and assets to service on the Oversight Board.

I have a niche perspective as a beneficiary of the Promise Program by the City of Rancho Cordova, I believe Oversight Boards like these have a great direct impact on the community and as an individual who knows, understands, and experienced it, I have the motivation to enhance that experience for other members of this city.

13. State why you want to serve on the Oversight Board.

Because I really care about the growth of this city in an academic and economic way. As Thomas Jefferson said "I look to the diffusion of light and education as the resource most to be relied on for ameliorating the condition promoting the virtue and advance the happiness of man."

14. Do you know of any reason such as a conflict of interest (financial or otherwise), which would adversely affect your ability to serve on the Oversight Board?
No

15. Use this space to provide any additional information or comments.

16. Upload any additional documentation here. Examples of additional documentation are resumes, letters of recommendation, etc.

Resume.pdf

17. I declare, under penalty of perjury, that I am a student attending a high school within the Sacramento City Unified School District or a Folsom Lake College/Rancho Cordova Promise Program college student (current or past recipient) attending Folsom Lake College.

Yes

18. I declare, under penalty of perjury, that all statements in this application are true and complete to the best of my knowledge and belief and that I legally reside in the city limits of Rancho Cordova.

Yes
Thank you,
City of Rancho Cordova
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ITEM 16.7.

ATTACHMENT 1

Vanshit Thakkar (Vraj)
Phone: Email:

SKILLS
Passionate for Medicine and experienced with medical terminology through Anatomy and Physiology class; skilled in Fast-typing and writing; particular about timing and organizing; accustomed to fast-paced and stressful environments; committed and motivated towards my goal of becoming a surgeon; quick learner; Multi-lingual (Hindi, Gujarati, English), I have a lot of experience working with Windows systems, Linux systems, and even Android systems.

EXPERIENCE
HESI (Health-career Exploration Summer Institute), Redding CA Medical Intern at Shasta Regional Medical Center and Mercy Medical Center in Redding 10 June 2019 - 27 June 2019 (80.5 Clinical Hours)
● Communicating with the patients and the doctors
● Typing case studies about the diseases and presenting them to a medical professional ● Reporting to the doctor and the medical team about the patient's condition Clarks and Bostonian, Folsom Outlets CA
Sales Associate
23 August 2019 - 5 April 2021
● Helping Customers pick shoes according to their needs and medical condition of their feet ● Registrant and unloader aside from my daily duty.

Associated Students of Folsom Lake College, Folsom Lake College Student Senate President
02 September 2020 - 31 May 2021
● Representing the entire student population of the Folsom Lake College ● Organizing and attending meetings with and working on projects with Deans and the President of College. ● All projects planned and executed in a timely fashion and accurately to meet the needs.

Neuromuscular Research Lab, UC Davis Medical Center
Student Research Assistant
08 August 2021 - 22 January 2022
● Keep record of patient data and update charts.
● Take data and organize them in di
fferent software systems.
● Organizing and preparing lab materials used by physicians before procedures.

EDUCATION
Folsom Lake College, Folsom University of California, Davis 2019 - 2021, Major - Neurobiology & Computer Science 2021 - Present, Major - Neurobiology & Computer Science

AWARDS AND ACCOMPLISHMENTS
● Graduated High School one year early and in Honor
Roll
● National Award of Air Commando Association
● 176 hours Community Service
● President of Pre-Health Alliance Club at Folsom Lake
College
● Member of Community Enhancement Fund Oversight
Board for City Council of Rancho Cordova
ITEM 16.7.

ATTACHMENT 1

1 Randi Kay Stephens
From: City of Rancho Cordova <[email protected]> Sent: Thursday, September 7, 2023 9:51 PM
To: Randi Kay Stephens
Subject: *NEW SUBMISSION* 2023 Community Enhancement & Investment Fund Citizen Oversight Board At- Large Student Application
2023 Community Enhancement & Investment Fund Citizen Oversight Board At‐Large Student Application Submission #:   2687177
IP Address:   174.50.181.51
Submission Date: 09/07/2023 9:51
Survey Time:   4 minutes, 5 seconds

You have a new online form submission.

Note: all answers displaying "*****" are marked as sensitive and must be viewed after your login.

1. Full Name
Emma Bellah

2. Full Address

3. Phone

4. Email

5. What is the name of the school you currently attend? George Washington Carver

6. What grade level are you in?
12th
Read‐Only Content
Read‐Only Content

7. The Oversight Board is expected to meet a couple times per year in the early evening hours. Meetings may last several hours. List any days or evenings that you would not be available. For example, the third Wednesday of every month.

N/A
The Citizen Oversight Board will meet on either Friday, November 17th from 3:30 p.m. – 6:30 p.m. or Monday, November 27th from 5:30 p.m. – 8:30 p.m. Please indicate your availability for these dates. The meeting will last approximately 2‐3 hours. The next meeting will occur in December of January.

8. Are you available on Friday, November 17th from 3:30 p.m. ‐ 6:30 p.m? ITEM 16.7.

ATTACHMENT 1

2 Yes

9. Are you available on Monday, November 27th from 5:30 p.m. ‐ 8:30 p.m.? Yes

10. List your past experience serving within the community of Rancho Cordova.

N/A

11. Have you ever served as an Oversight Board member before? No

12. I believe I will bring the following strengths, skills, knowledge and assets to service on the Oversight Board.

Strong sense of community, organizational skills, always on time, dedicated, and very responsible

13. State why you want to serve on the Oversight Board.

It looks like a really good leadership opportunity and a way to get more involved

14. Do you know of any reason such as a conflict of interest (financial or otherwise), which would adversely affect your ability to serve on the Oversight Board?
No

15. Use this space to provide any additional information or comments.

16. Upload any additional documentation here. Examples of additional documentation are resumes, letters of recommendation, etc.

17. I declare, under penalty of perjury, that I am a student attending a high school within the Sacramento City Unified School District or a Folsom Lake College/Rancho Cordova Promise Program college student (current
or past recipient) attending Folsom Lake College.

Yes

18. I declare, under penalty of perjury, that all statements in this application are true and complete to the best of my knowledge and belief and that I legally reside in the city limits of Rancho Cordova.

Yes
Thank you,
City of Rancho Cordova
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ITEM 16.7.

ATTACHMENT 1

MEMORANDUM

City Council Staff Report - Page 1 of 5

ITEM 17.1.

DATE: November 6, 2023

TO: Honorable Mayor and Council Members

FROM: Ka Vang, Management Technician
Stefan Heisler, Housing Manager

SUBJECT: A RESOLUTION APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT 2024 ANNUAL ACTION PLAN

RECOMMENDATION

Adopt the Resolution.

RESULT OF RECOMMENDED ACTION

Adoption of the Resolution would direct the City Manager to make final edits and submit the 2024 Annual Action Plan (AAP) and SF424 Certifications and Assurances to the Department of Housing and Urban Development (HUD) for approval, as required for the City to receive 2024 Community Development Block Grant (CDBG) entitlement funding.

BACKGROUND

The City of Rancho Cordova has been a Community Development Block Grant (CDBG) entitlement jurisdiction since 2006. As an entitlement jurisdiction, the City receives an annual allocation of funds from the U.S. Department of Housing and Urban Development (HUD). Each year, the City is required to complete an Annual Action Plan (AAP) that describes how the City will use the CDBG funds for the coming program year. The AAP works as an application to HUD to receive CDBG funds for the following program year and is submitted as part of the Consolidated Plan.

The City must complete the public participation process as outlined in the Citizen Participation Plan, present the AAP for public comment for at least 30 days, conduct a public hearing, and submit the approved AAP and program certifications to receive its entitlement allocation of CDBG funding from HUD. The City’s CDBG entitlement funding has averaged approximately $600,000 over the last couple of years, and the City estimates it will receive $600,000 in entitlement funds in 2024 and re-allocate $47,000 unspent prior year funding. HUD will notify the City of its total allocation sometime between late 2023 and the first quarter of 2024. For this reason, the recommended awards included in the 2024 AAP, as well as this staff report, represent estimates and an AAP Amendment may be required once the final City allocation amount is received.

The federal intent of the CDBG program is to develop viable urban communities by providing decent housing, a suitable living environment, and expanded economic opportunities, principally

City Council Staff Report - Page 2 of 5

for low- and moderate-income persons, households, and neighborhoods. The City has a goal of using at least 80 percent of the City’s CDBG funds for activities that benefit low- and moderate- income persons.

All activities must meet one or more of the following national objectives for the program: 1) benefit low- and moderate-income persons, 2) prevent or eliminate slums or blight, or 3) meet an urgent community development need that poses a serious and immediate threat to the health or welfare of the community. To achieve these objectives, CDBG funds may be used for a variety of community development activities, including acquisition of real property, rehabilitation of residential and nonresidential structures, construction of public facilities and infrastructure improvements, public services, and economic development and job creation/retention activities.

CDBG is an eligible funding source for public services, capital projects, and planning and administrative activities; however, regulatory spending caps limit how much funding may be used for certain activities. For example, no more than 15 percent of the current year's entitlement funding may be used to fund public services, and no more than 20 percent may be used on planning and administration activities.

Annual Action Plan process:

The AAP process includes several steps.

1. The City creates a budget based on an estimate of the funding that will be available in the coming program year. This funding includes the entitlement for the year and any rollover or recaptured funds from prior years.

2. The City solicits feedback from stakeholders regarding community needs and opportunities. The stakeholders that are consulted include residents and groups that provide services to youth, seniors, low-income families, persons experiencing homelessness, persons with disabilities, and other government agencies and nonprofits that provide public services and public programs in the City.

3. The City releases a Notice of Funding Availability (NOFA) to solicit projects for the estimated CDBG funds and encourages potential CDBG recipients to submit project applications for review. The NOFA was released on August 4, 2023.

4. The City hosts a public workshop for all potential applicants and members of the public, to assist in the application process, answer questions, and provide a venue for public comment. The workshop also provides an opportunity to assess changing needs in the community. The City held the public workshop for potential applicants for the 2024 CDBG Program Year on August 25, 2023, and the workshop with members of the public on September 6, 2023.

5. To determine which projects best meet the City’s priority needs and goals, applications are reviewed and scored by City staff according to a set scoring rubric that is based on the needs and priorities established in the 2020-2024 CDBG Consolidated Plan. The Consolidated Plan is a planning document which sets priorities and goals for the CDBG program over a five-year period. Applications are also scored on performance criteria, including the ability to complete the project in a timely manner and in compliance with

City Council Staff Report - Page 3 of 5

CDBG regulations.

6. The scored project applications are presented to city staff for consideration and recommendation. The recommended projects are included in the draft AAP with estimated budgets.

7. A draft AAP that includes an updated needs assessment, feedback collected from stakeholders, and the proposed projects identified to best meet both community needs and City goals is prepared, publicly noticed, and released to the public for a 30-day public comment period. The 2024 draft AAP was released for the public comment period starting October 6, 2023.

8. After the close of the 30-day public comment period on the draft AAP, a final AAP is presented at a public hearing for any additional public comment and Council approval.

After Council approval, staff submits the final AAP to HUD for its review and approval.

Public Services:

The City received six public service applications. Staff recommends funding five of the 2024 entitlement projects in the amounts indicated in Table 1 below. If the City’s 2024 CDBG allocation is greater than $600,000 as conservatively estimated, 15 percent of that additional amount will be supplemented to the Meals on Wheels program. Staff are recommending awarding $0 to the Boys and Girls Club Healthy at Home program and referring it to the City’s Community Enhancement Division Micro Grant program as a better alternative to using federal CDBG funding.

Project Sentinel and 211 are recommended for slightly higher amounts than requested because these projects are funded on a formula level by multiple Sacramento area jurisdictions, of which the City funds a percentage of the overall costs based on the renter population in each jurisdiction. Several of these jurisdictions fund these projects on a fiscal year basis, therefore there are anticipated mid-year budget increases that will be determined in 2024. The slightly higher recommended award amounts account for these anticipated increases.

Table 1: Public Services - 2024 Applications and Recommended Funding Awards

Organization and Program 2023
Funding
2024
Requested
Amount
2024 Recommend
ed Awards
USNRG – Youth mentorship $10,000 $30,000 $26,137.50
Meals on Wheels: Senior Nutrition Program $25,000 $50,000 $25,000* 211: Renters Helpline $0 $12,117 $12,725
Project Sentinel: Fair Housing $6,919 $8,018.50 $8,019 ** FCCP: Youth Rise Program $22,039 $30,000 $26,137.50
Boys and Girls Club: Healthy at Home $10,000 $30,500 $0 TOTAL $73,958 $160,635.50 $98,019
*This project will receive 15% of the allocation to the City over $600,000. **$8,019 of this project is recommended to be funded through Planning and Administration for administration of Project Sentinel.

Planning and Administration

City Council Staff Report - Page 4 of 5

Planning and administration activities for the 2024 CDBG program year include managing the CDBG budget, collecting and reporting quarterly reports from the CDBG recipients, completing the required environmental, labor compliance, and financial reports, preparing and submitting the Consolidated Annual Performance Evaluation Report (CAPER), and day-to-day program administration. The City expects to have about $120,000 available for program planning and administration. From this amount, Staff recommends to fund Housing’s administration of the Project Sentinel program in the amount of $8,019 and $10,000 will be used to fund HOME monitoring of the City’s HOME units.

Capital Programs and Projects

The City estimates that $437,000 in 2024 entitlement funding will be available for capital programs and projects.

The City received three capital program and project applications. The applications were scored against a set rubric with a sliding scale that evaluated each project and program against criteria that included financial stability, readiness to proceed, and ability to meet CDBG requirements.

The ranked applications were provided to City management staff for review and evaluation to see how the applications rank against established City goals. Staff recommends funding two of the applications listed in Table 2 below. Staff recommends awarding $0 to the USNRG Entrepreneurship Empowered project and directing it to the Community Enhancement and Investment Fund (CEIF) to be considered along with the other workforce development programs funded by the city. The following levels are provided for Council discussion. 65 percent of additional funding received by the city above the $600,000 estimate would be allocated to Rebuilding Together Sacramento’s Critical Repair Program to bring that project up to its requested amount.

Table 2: Capital Programs - 2024 Applications and Recommended Funding Awards

Capital Programs and Projects Requested
Amount
Recommended
Award
Rebuilding Together Sacramento - Critical Repair
Program
$300,000 $297,000
USNRG – Entrepreneurship Empowered $40,000 $0
Public Works – ADA Sidewalk Improvement Program $100,000 $140,000 TOTAL $440,000 $437,000

Funding recommendations are based on conservative estimates of both the projected entitlement allocation and the amount that might be available from the prior year rollover. The City may elect to increase funding awards if additional funds become available, or additional funding may be awarded to other activities listed above in the Program Applications scoring table. The City may wish to consider a mid-year substantial amendment, should a change in funding be deemed appropriate.

FISCAL IMPACT

The CDBG program’s planning and administration allocation covers the cost of administering the program, plus Project Sentinel fair housing administration costs. The public service grants are made to organizations that have diversified funding sources and are able to provide

City Council Staff Report - Page 5 of 5

consistent services despite minor fluctuations in the CDBG fund. The capital programs and projects funding allow for the cost of both the actual activity and the costs of enforcing Davis Bacon labor standards and National Environmental Protection Act (NEPA) clearances. The table below shows the funding to be received in 2024 and how that funding fits into the CDBG funding categories.

There is no expected impact on the City’s General Fund.

CDBG Category CDBG Budget
Planning and Administration $120,000

Public Services $90,000

Capital Programs and Projects – includes
$47,000 of prior year rollover funding
$437,000

TOTAL $647,000

FISCAL IMPACT AND FUNDING SOURCE

There is no expected impact on the City’s General Fund.

ATTACHMENT(S)

1. Resolution

2. Draft 2024 Annual Action Plan

ITEM 17.1. ATTACHMENT 1
Resolution No. XX-2023 Page 1 of 2

CITY OF RANCHO CORDOVA

RESOLUTION NO. XX-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, APPROVING THE ADOPTION OF THE 2024 ANNUAL ACTION PLAN

FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

WHEREAS, the Community Development Block Grant (CDBG) Program, authorized pursuant to Title 1 of the Housing and Community Development Act of 1974 (Act), as amended, requires that entitlement jurisdictions provide for the issuance of funds in order to attain the objective of providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low- and moderate-income; and

WHEREAS, the U.S. Department of Housing and Urban Development (HUD) is the federal agency that promulgates regulations and oversees the administration of the CDBG program; and

WHEREAS, HUD requires that entitlement jurisdictions complete a plan for expending the funds on eligible activities, referred to as the Annual Action Plan (AAP); and

WHEREAS, there has been presented to, and reviewed by this City Council, the 2024 AAP, which describes programs to be funded in compliance with the goals and objectives of the 2020-2024 Consolidated Plan; and

WHEREAS, there has been presented to, and reviewed by this City Council, certifications to HUD, including those regarding affirmatively furthering fair housing, anti-displacement and relocation requirements, drug-free workplace requirements, anti-lobbying rules, authority of jurisdiction, consistency with strategic plan, compliance with citizen participation obligations, consistency with the 2020-2024 Consolidated Plan, eligible use of funds, prohibition of excessive force, compliance with anti-discrimination laws, and lead-based paint; and WHEREAS, the 2024 AAP and a notice of the 30-day public comment period have been published for citizen comment prior to forwarding the documents to City Council for approval; and

WHEREAS, the City is expecting notification of a 2024 CDBG allocation in the amount of approximately $600,000 from HUD, and is awaiting the annual application form (Standard Form 424); and
WHEREAS, the City Council held a public hearing on November 6, 2023, to provide an opportunity for the public to comment and Council to approve the 2024 AAP.

NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA as follows:

1. The City Council approves the 2024 Annual Action Plan, which will serve as the CDBG budget from January 1, 2024, through December 31, 2024;

2. Certifications required by HUD that state the City of Rancho Cordova will continue to conduct its activities in accordance with applicable statutes and regulations governing

ITEM 17.1. ATTACHMENT 1
Resolution No. XX-2023 Page 2 of 2 the CDBG program as identified in the Certifications in Appendix A of the 2024 Annual Action Plan.

3. The City Manager, or his designee, is authorized to take all actions and to execute and/or file all documents reasonably necessary to implement the above-referenced amendments including, without limitation, taking such actions and executing and/or filing such documents as are reasonably necessary to receive HUD CDBG funding for and on behalf of the City of Rancho Cordova, and to make any reasonably necessary revisions or changes to those documents.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 6th day of November 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:

Linda Budge, Mayor

Stacy Leitner, CMC
City Clerk

City of Rancho Cordova
Draft 2024 Annual
Action Plan
Community Development Block Grant (CDBG)
ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
1 Executive Summary
AP-05 Executive Summary - 91.200(c), 91.220(b)

1. Introduction
The City of Rancho Cordova (City) is located in Sacramento County (County), California, and lies approximately 13 miles east of the state’s capital city, Sacramento. Rancho Cordova was incorporated in 2003 and has a population of approximately 81,000 people as of 2020 (2020 ACS 5-Year Estimates). The City became a US Department of Housing and Urban Development (HUD) entitlement jurisdiction in 2006 and currently receives one HUD-funded grant through entitlement, the Community Development Block Grant (CDBG). In 2017, the City became part of the Sacramento County HOME Consortium whereby Sacramento County, as lead agency, became administrator of the City’s annual HOME Investment Partnerships (HOME) grant allocation.

Every five years, HUD requires that entitlement jurisdictions create a five-year plan, known as the Consolidated Plan, which outlines the use of CDBG, HOME, Emergency Solutions Grant (ESG), and other housing and community focused funding provided by HUD. Each year of the five-year Consolidated Plan, the jurisdiction must create an Annual Action Plan, which serves as a one-year plan for the City’s CDBG program to help address community development and low- and moderate-income community needs.

This 2024 Annual Action Plan covers the performance period of January 1, 2024, to December 31, 2024, and implements the fifth year of the City’s 2020-2024 Consolidated Plan. The City’s Community Development Department is responsible for implementing both the Consolidated and Annual Action Plans.

The Sacramento Housing and Redevelopment Agency (SHRA) administers and implements the HOME Consortium’s annual HOME funding allocation.

The City received [$600,000] for its 2024 allocation of CDBG funding from HUD. The City plans to use a variety of funding sources to meet its housing and community development needs, including Community Enhancement Funds and other resources as they become available.

2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan.

The Community Development Needs identified in the Needs Assessment of the City’s 2020-2024 Consolidated Plan were collected through a community survey, consultations with local agencies, various outreach events, and a conglomeration of online data sources. Through this data collection and outreach, the City estimates its housing needs for the next five-year plan period. As population size, ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
2 characteristics, and needs change, public services shift to address these changes as well. The City conducted extensive outreach to residents, community leaders, community advocates, City organizations, and entities and public agencies from surrounding areas. From the feedback received from this outreach and data collection, the City shaped its priority needs for low-income and community development initiatives within Rancho Cordova. The City pulled additional data and information from various sources, such as the US Census, Community Planning and Development maps, and the California Employment Development Department, to more thoroughly identify needs for public services.

The City’s CDBG program objectives and outcomes for this planning period (January 1, 2024–December 2024) are primarily directed at providing needed services for youth, individuals, and families at risk of homelessness; services for seniors in the community; improving accessibility to community facilities; enhancing conditions for existing housing through code enforcement and rental housing inspections; and supplying funding to give low-income residents a chance to make health- and safety-related repairs to their homes. These objectives align closely with the feedback that the City received from community stakeholders and past public service program participants that were interviewed during the completion of this plan. Please see Attachment A to view the questions and responses that were gathered during the 2024 Annual Action Plan’s community engagement efforts.

On November 6, 2023, City Council approved this Annual Action Plan, as well as the activities and projects that will be funded for the 2024 program year. The City is funding 5 public services providers who will use CDBG funds to administer 5 programs and 2 Capital Improvement Projects. The 2024 public service providers and programs are as follows:
(1) Folsom Cordova Community Partnership’s Youth Rise Program, which provides health and wellness mentorship and education to middle school and high school students to foster a safe and positive school climate for improved youth development, academic performance, and career readiness. (2) Meals on Wheels’ Senior Nutrition Services, which takes hot meals or frozen heat-and-serve meals to homebound seniors.
(3) - (4) A collaborative team has been developed between 211, and Project Sentinel to reduce housing discrimination, promote public awareness of fair housing laws and rights, and assist persons with disabilities. This team will provide a telephone hotline, tenant education and housing assistance, and mediation services for Rancho Cordova residents in a housing crisis or dispute. 211 will deal directly with concerns about tenant/landlord disputes, while fair housing issues will be identified and referred to Project Sentinel These organizations will provide two programs for the 2024 Annual Action Plan year: (3) Renter’s helpline to offer housing counseling services, as well as helping to settle tenant/landlord disputes and housing discrimination cases; (4) Renter’s helpline/fair housing services to reduce housing discrimination, promote public awareness of fair housing laws and rights, and assist persons with disabilities.

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
3 (5) USNRG, which will be providing youth mentoring to girls throughout the school year and part of summer.

The 2024 Capital Improvement Projects are as follows:
(1) Rebuilding Together Sacramento’s Critical Repair Program, which provides urgently needed repairs to homes that are primarily located in the CDBG target area. (2) ADA Sidewalk Program, in which City Public Works officials will enforce the City’s code in CDBG target areas regarding sidewalk maintenance.

3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.

The 2022 Consolidated Annual Performance and Evaluation Report (CAPER) was submitted to HUD in April 2023 and is still under review.

Past performance by subrecipients is taken into consideration when scoring and selecting activities to fund. Subrecipients that do not show improvement are either not funded or receive less funding over time.

4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan.

The City initiated several efforts aimed at conducting community outreach and facilitating citizen participation during the drafting of this 2024 Annual Action Plan.

Outreach included local newspaper announcements for meetings and hearings, which all met proper noticing requirements; publications on the City’s website for upcoming CDBG activities; interviews with recipients of CDBG-funded programs and other community stakeholders; and a public meeting to solicit community feedback (refer to Attachment A for full comments/results).

As mentioned above, the City conducted multiple stakeholder consultations with local service providers to solicit professional feedback in the areas of housing, homelessness, social services, senior populations, disabled populations, youth populations, and persons living with HIV/AIDS. Please refer to the Process section (AP-10) of this plan for more information on the consultations that were completed.

The following is a timeline of the citizen participation that was conducted in preparation of the 2024 Annual Action Plan:

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
4 • On August 4, 2023, the City posted a notice at City Hall, online, and in the local newspaper of a Notice of Funding Availability (NOFA) release for 2024 CDBG funds and a NOFA workshop. • Between September 8, 2023 and September 22, 2023, CDBG staff conducted stakeholder consultations with various local service providers and nonprofits. • On August 18, 2023, the City posted a notice at City Hall, online, and in the local newspaper for a public meeting on September 6, 2024, to solicit community feedback. • On August 25, 2023, City staff facilitated a NOFA workshop to review scoring criteria for applicants and
• On September 6, 2023, the City held a public meeting to solicit feedback regarding community needs for the 2024 Annual Action Plan.
• On September 22, 2023, the City posted a notice at City Hall, online, and in the local newspaper of a 30-day public review and comment period that would begin October 6, 2023, for the 2024 Annual Action Plan.
• On October 6, 2023, the City released the draft 2024 Annual Action Plan for the 30-day public review and comment period.
• On October 20, 2023, the City posted a notice at City Hall, online, and in the local newspaper of a November 6, 2023 public hearing to consider adopting the draft 2024 Annual Action. • On November 6, 2023, the City held a public hearing and adopted the draft 2024 Annual Action Plan.

5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.

Public comments were received from the stakeholder consultations and the September 6 public meeting. Refer to Attachment A for full comments/results.

6. Summary of comments or views not accepted and the reasons for not accepting them [All comments were accepted.]

7. Summary
This 2024 Annual Action Plan will work as a guide in implementing the priorities, activities, and goals for the CDBG program between January 1, 2024, and December 31, 2024. These priorities, activities, and goals were shaped by a conglomeration of community participatory feedback, area-focused demographical data collection and analysis, community stakeholder involvement, consideration of countywide goals and policies, and feedback solicited from Rancho Cordova’s City Council.

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
5 PR-05 Lead & Responsible Agencies - 91.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency

CDBG Administrator RANCHO CORDOVA Community Development Department- Housing Division Table 1 – Responsible Agencies

Narrative
The City of Rancho Cordova’s Community Development Department currently serves as the lead agency for overseeing and implementing the Consolidated Plan process as well as administering CDBG funds. The Community Development Department was initiated in 2015, and includes the Planning Department, Building and Safety Department, and the Housing Division, which manages the City’s CDBG funds. The CDBG program was managed by the Housing Division under the Economic Development Department prior to 2015.

For the HOME Consortium, the County of Sacramento is the lead agency and delegates administrative responsibilities to a County agency called the Sacramento Housing and Redevelopment Agency (SHRA). SHRA implements HOME Investment Partnership funds on behalf of the City and other jurisdictions in the County.

Consolidated Plan Public Contact Information
City of Rancho Cordova
Community Development Department
2729 Prospect Park Drive
Rancho Cordova, CA 95670
(916) 851-8700

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
6 AP-10 Consultation - 91.100, 91.200(b), 91.215(l)

1. Introduction
The City of Rancho Cordova consulted with several local service providers to help identify local needs and evaluate opportunities for partnerships and improved coordination for the 2024 Annual Action Plan (see Attachment A). The City also invited public comment through a 30-day public comment period and a public hearing for the approval of the draft Annual Action Plan. The following sections discuss the consultation process, the public comment process, and the planned coordination efforts for the 2024 Annual Action Plan cycle.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l)).

The City’s Housing Division is striving to improve the City's affordable housing stock and continues to improve coordination for initiatives aimed at increasing the supply of affordable housing in the region.

Recently, the City has focused its efforts through various programs to renovate existing structures and build new affordable units for families, senior citizens, and disabled individuals.

The City’s Homeless Outreach Team (HOT) is one of the ways in which the City helps to connect homeless individuals and at-risk homeless individuals with needed services. HOT is composed of two officers, code enforcement, and the City’s Homeless Navigator. The team also builds relationships with homeless individuals and families to assist them in finding services, education, and resources to help them become self-sufficient.

The City cooperates with SHRA in ensuring that public and voucher-supported housing in the City is safe, habitable, and fully occupied whenever possible. Other collaborative partners include City Net which works with the City, mental and general health providers, and other service agencies to help households in need find suitable housing. The City regularly looks for opportunities to improve communication and connect service providers and housing providers to help leverage services, reduce service burden due to repeat clientele, and ensure that persons with housing and service needs are directed to the correct providers.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

Sacramento Steps Forward is the nonprofit group that manages the regional Continuum of Care. The City cooperates with Sacramento Steps Forward whenever possible, including providing support at County Board of Supervisors meetings and promptly responding to requests for data, and through ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
7 ongoing participation in the public Continuum of Care discussions. The proximity of the Mather Veterans Hospital and the Veterans Village housing project and availability of other services for veterans, such as Stand Down (which provides critical life services to homeless veterans) and the Veterans Resource Centers of America, all make the City an ideal partner in addressing the problems facing homeless veterans. Additionally, the City’s lead CDBG program staff is a member of the Continuum of Care and coordinates the City’s CDBG housing and community development efforts to be aligned with the Continuum’s most recent updates and goals.

The City also partners with the Child Protective Services Division and the Senior and Adult Services Division of the Sacramento County Department of Child, Family and Adult Services, including providing on-site workspace for a child welfare worker in the City Police Department offices. The Folsom Cordova Unified School District and the Child Protective Services Division assist in identifying homeless families. 211, along with other services provided through the Continuum of Care, helps identify housing resources. The City has engaged in several cross-agency and cross-skill set team-building and problem- solving efforts to improve communication and identify opportunities to connect people with the available services as efficiently as possible.

Finally, the Rancho Cordova Homeless Assistance Resource Team (HART) continues to work with the city to specifically address the problem of homelessness in Rancho Cordova. Most homeless resources and assistance groups are either located in the City of Sacramento or clustered in distant parts of Sacramento County. Homeless people in Rancho Cordova must first find transportation in order to have access to these resources. HART is working to bring more resources into the Rancho Cordova community to address homelessness where it is happening.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction’s area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS Sacramento Steps Forward administers both the Continuum of Care and the Homeless Management Information System (HMIS); Sacramento County manages the available ESG funds for the Sacramento region. The City does not receive ESG funds.

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
8 2. Agencies, groups, organizations and others who participated in the process and consultations Table 2 – Agencies, groups, organizations who participated 1 Agency/Group/Organization FOLSOM CORDOVA COMMUNITY PARTNERSHIP Agency/Group/Organization Type Services-Children
What section of the Plan was addressed by
Consultation?
Anti-poverty Strategy
Non-Housing Community Development Strategy
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
CDBG staff met with Folsom Cordova Community Partnership on September 14, 2023, to discuss the needs of families in the community. The partnership indicated that more funding is needed. Specifically, for youth and senior programs. This will inform the City's priorities related to youth and seniors in the future.
2 Agency/Group/Organization USNRG
Agency/Group/Organization Type Services-Children
What section of the Plan was addressed by
Consultation?
Anti-poverty Strategy
Non-Housing Community Development Strategy
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
CDBG staff met with USNRG on September 8, 2023, to discuss the needs of Rancho Cordova. USNRG identified constraints of funding in general and would like to see more small non-profit organizations receive funding rather than perennial awardees year after year for 2024. This will inform the City's future priorities related to children and smaller non-profits. 3 Agency/Group/Organization CODE ENFORCEMENT TEAM
Agency/Group/Organization Type Other government - Local ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
9 What section of the Plan was addressed by
Consultation?
blight
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
CDBG staff met with member of Code Enforcement on September 15, 2023, to discuss the needs of the Community. Code Enforcement identified need for education and outreach for blight and funding for pro-active enforcement for the 2024 year. This will inform the City's priorities related to Code Enforcement projects.
4 Agency/Group/Organization REBUILDING TOGETHER SACRAMENTO Agency/Group/Organization Type Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
Rebuilding Together Sacramento met with CDBG staff on September 8, 2023 and provided feedback related to the housing and rehabilitation needs of the City's housing stock, and more funding. This will inform the City's CDBG priorities related to housing.

Identify any Agency Types not consulted and provide rationale for not consulting All agencies were included in the consultation process and many opportunities were provided for them to participate, including a public meeting and one-on-one interviews or emailed questions. No agencies were excluded from this public consultation process; however, the City focused its one-on-one interview efforts on agencies serving HUD priority populations and whose services represented the highest priority needs within the City.

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
10 Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Sacramento Steps
Forward
Both plans work to address issues leading to homelessness and to assist persons and families experiencing homelessness in the region.

Housing Element City of Rancho Cordova The Housing Element is intended to help identify and plan for housing needs in the City, including very low- and low-income housing.

Sacramento Valley Regional
Analysis of Impediments SHRA The plan helps inform the needs and goals around housing and provides resident perspectives through extensive community engagement.

Table 3 - Other local / regional / federal planning efforts

Narrative
The City will continue to coordinate with service providers, stakeholders, public agencies, and organizations that specialize in public and assisted housing sectors, as well as various other special needs services on a local and regional scale. The City aims to continuously grow its relationships and communications with local professional organizations and entities to best address the priority needs of the jurisdiction and surrounding areas.

The City did not consult with any publicly funded institutions and systems of care that may discharge persons into homelessness (such as health- care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions), but can reach out to an organization or two within this sector next year, the Adolfo program is one foster-youth program we can consult, Turning Point Community Programs (Alexis Bernard) is a mental health provider we can consult.

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
11 AP-12 Participation - 91.401, 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting

The City completed public meetings, outreach, and noticing as required by the City’s Citizen Participation Plan. All public participation processes were made available to the public. Additionally, staff conducted community outreach with public service program recipients. Public comment received during the outreach for this Annual Action Plan can be found in the Executive Summary section (AP-05). Several stakeholder consultations were held and are summarized in the consultation section above.

Consultation responses from service providers identified the need for additional funding, more youth and senior services, and mental health services. They also identified the need for affordable and accessible housing, childcare services, senior services, and services/shelter for persons experiencing homelessness. Consultations also identified the need for more equitable community engagement and service provision as well as more detailed tracking of CDBG accomplishments (specifically by race, ethnicity, and gender/gender identity).

Citizen Participation Outreach
Sort Or
der
Mode of Out
reach
Target of Out
reach
Summary of
response/atte
ndance
Summary of
comments re
ceived
Summary of comments
not accepted
and reasons
URL (If applicable)
1 Newspaper
Ad
stakeholders,
service
providers
public notice
for NOFA
workshop
no comments
received. n/a
ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
12 Sort Or
der
Mode of Out
reach
Target of Out
reach
Summary of
response/atte
ndance
Summary of
comments re
ceived
Summary of comments
not accepted
and reasons
URL (If applicable)
2 consultation
with local
orgs and
govt bodies
stakeholders
and service
providers
between
9/8/23 and
9/22/23, four
stakeholder
organizations
consulted
emphasized
needs for
more funding
and services.
all comments were
accepted
3 NOFA
Workshop
stakeholders
and service
providers
on 8/25/23
community
stakeholders
attended the
NOFA
workshop
no comments
received n/a
4 Newspaper
Ad
Non-
targeted/bro
ad
community
public notice
for public
meeting
no comments
received n/a
5 Public
Meeting
Non-
targeted/bro
ad
community
on 9/6/23, 0
community
member
attended the
public meeting
No comments
received.
all comments were
accepted
6 Newspaper
Ad
Non-
targeted/bro
ad
community
public noticing
for 30-day
review period
[no
comments
received]
n/a
ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
13 Sort Or
der
Mode of Out
reach
Target of Out
reach
Summary of
response/atte
ndance
Summary of
comments re
ceived
Summary of comments
not accepted
and reasons
URL (If applicable)
7 30-day
review
period
Non-
targeted/bro
ad
community
30-day review
period.
[no
comments
received]
[n/a]
https://www.cityofranchocordova.o
rg/departments/community-
development/housing/community-
development-block-grant
8 Newspaper
Ad
Non-
targeted/bro
ad
community
public notice
for public
hearing
[no
comments
received]
[n/a] n/a
9 Public
Hearing
Non-
targeted/bro
ad
community
on 11/6/23 city
council
approved the
2024 Annual
Action Plan
[no
comments
received]
[n/a] http://www.cityofranchocordova.or
g/government/city-clerk
Table 4 – Citizen Participation Outreach
ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
14 Expected Resources
AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2)
Introduction
The City of Rancho Cordova has been successful over the last several years at finding and applying for alternative funding sources to help meet affordable housing development needs. These sources have included tax credits, infrastructure infill grants, sustainable community grants, veterans housing grants, and, for the single-family owner-occupied housing rehabilitation program, CalHome funding. The City has also pursued other State of California housing funds whenever they seemed appropriate. The City will continue to expand its funding sources by researching and seeking additional funding opportunities.

The City receives approximately $275,000 in HOME funds through lead agency County of Sacramento. The City does not currently receive ESG or other HUD funds directly from the federal government or from the State of California.

The City received [$600,000] in CDBG funding for the 2024 plan year. This Annual Action Plan contains award amounts for each activity funded ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
15 during the 2024 program year.

Anticipated Resources
Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services [600,000] 0 0 600,000 600,000
The City receives approximately $600,000
in CDBG funds each year of the five-year
Consolidated Plan cycle (approx.
$3,000,000 total). The City received
[$600,000] for the 2024 program year. An
estimated $600,000 will be received for the
remainder of the Consolidated Plan cycle.

The City anticipates receiving no program
income at this time.

Other public -
federal
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services 0 0 0 0 0

Table 5 - Expected Resources – Priority Table

Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied.

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
16 Federal funds require additional regulation, labor compliance standards, and administration that can add a significant cost burden to a new affordable housing project or a rehabilitation project. Unless the available funding sufficiently offsets the additional cost and labor burden inherent in federal funds, it can actually be damaging to a project budget to include CDBG or HOME as funding sources. For new construction and large-scale rehabilitation of affordable housing, the City prefers to pursue funding that does not significantly increase the building cost, unless there are sufficient federal funds to benefit the project’s bottom line. The CDBG allocation to the City does not add sufficient value to offset the increased costs for most of the City's affordable housing development efforts. Therefore, the City focuses CDBG funding either on projects that are already burdened with federal reporting requirements or on projects where there is no other viable funding source, and the project can be completed with the available CDBG funding. The City’s CDBG program does not have any matching requirements.

With respect to public service projects funded with CDBG funds, to best leverage the City’s available resources, the City will continue to look for opportunities to layer private and non-federal resources with federal resources and to require that CDBG subrecipients demonstrate sufficient committed non-CDBG funding, so that projects and services will have the best results for the community and the low- and very low-income residents they are intended to serve. These sources include tax credits, infrastructure infill grants, sustainable community grants, veterans housing grants, and, for the single-family owner-occupied housing rehabilitation program, CalHome funding. The City has also pursued other State of California housing funds whenever appropriate.

If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan
The City uses publicly owned land and property to support CDBG-funded administrative, planning, and project activities. Additionally, City Hall equipment is used to administer the day-to-day activities of planning and administration for the CDBG program.

The Folsom Cordova Community Partnership uses public school district property to hold mentor initiative classes for its youth programs, while the Meals on Wheels Senior Nutrition program uses the City’s Senior Center, which is owned by the Park District, to provide hot meals to seniors. The City has several owned properties with plans on building multi-family affordable housing developments.

The city is actively investing in the development of multi-family affordable housing units, and there are currently four projects in progress, two of ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
17 which are advancing towards the predevelopment stage:

1. The Crossing at Woodberry (HOME funded)

2. Mather Veterans Village, Phase 4 & 5

3. A 7-acre parcel within the Ranch Development

4. Mills Crossing affordable housing.

These initiatives reflect the city’s commitment to providing accessible and affordable housing options for our residents.

Discussion
The City intends to use CDBG funds to support programs and projects that can best benefit from the additional funding. Because the City's CDBG allocation is limited, the City plans to complete the costlier housing improvements and production through partnerships and the use of alternative funds.

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
18 Annual Goals and Objectives
AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Child and Youth
Services
2020 2024 Non-Homeless
Special Needs
Citywide Child and Youth
Services and
Programming
CDBG:
$52,275

Public service activities other than
Low/Moderate Income Housing
Benefit: Folsom Cordova Community
Partnership will benefit an estimated
25 individuals through youth
services.

USNRG will benefit 30 individuals
through its youth services.
2 Senior and
Disability
Services
2020 2024 Non-Homeless
Special Needs
Citywide Senior and
Disability Services
CDBG:
$25,000

Public service activities other than
Low/Moderate Income Housing
Benefit:

Meals on Wheels will benefit 185
individuals by providing food to
seniors.
3 Homelessness
Prevention
2020 2024 Affordable
Housing
Homeless
Non-Homeless
Special Needs
Citywide Homelessness
Prevention
CDBG:
$12,725
Public service activities for
Low/Moderate Income Housing
Benefit:
211 renters’ helpline: 490

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
19 Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
4 Public Facilities 2020 2024 Non-Housing
Community
Development
CDBG
Target
Area
Public Facilities CDBG:
$140,000
Public Facility or Infrastructure
Activities other than Low/Moderate
Income Housing Benefit: ADA
Sidewalk Program will benefit 20-30
households.
5 Housing
Preservation
Program
2020 2024 Affordable
Housing
CDBG
Target
Area
Acquisition &
Rehabilitation
CDBG:
$297,000

Homeowner Housing Rehabilitated:

Rebuilding Together Sacramento will
repair 12 - 15 housing units with its
critical repair program.
6 Program
Administration
2020 2024 Planning and
Administration
Citywide Acquisition &
Rehabilitation
Homelessness
Prevention
Child and Youth
Services and
Programming
Senior and
Disability Services
Public Facilities
CDBG:
$120,000
Other: General CDBG program
administration and planning; HOME
monitoring.

Table 6 – Goals Summary

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
20 Goal Descriptions
1 Goal Name Child and Youth Services
Goal
Description
After-school programming, youth mentoring; school, health, and food supplies; other services to assist at-risk and low- income youth
2 Goal Name Senior and Disability Services
Goal
Description
Congregate and home-deliver meals for homebound seniors; case management and outreach for accessibility improvements; other senior and disability services
3 Goal Name Homelessness Prevention
Goal
Description
Housing counseling; tenant-landlord mediation; housing placement services 4 Goal Name Public Facilities
Goal
Description
Senior center, youth center, neighborhood center, community center 5 Goal Name Housing Preservation Program
Goal
Description
Emergency repairs to address health and safety issues, accessibility improvements, maintenance assistance; rental housing inspections and code enforcement in CDBG target areas 6 Goal Name Program Administration
Goal
Description
City staff will conduct planning and administration of its CDBG and HOME grant funds, including reporting, monitoring, tracking budgets, labor compliance, environmental compliance, community engagement, and subrecipient coordination

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
21 AP-35 Projects - 91.420, 91.220(d)
Introduction
The City received [$600,000] in CDBG funds to the City for the 2024 program year. The funding allocations from HUD are usually announced in the spring of each year. CDBG project applications were received and reviewed by an independent group, as well as by City staff. Each application was scored according to criteria that the City established as part of the Consolidated Plan process. Criteria included the organization’s capacity to successfully complete projects and programs, past project management performance, CDBG funding eligibility, how closely the project matched with the National Objectives laid out by HUD, and how thoroughly the projects addressed the community needs identified in the Consolidated Plan. Please refer to Attachment D for a copy of the application scoring rubric and application questions.

The City will continue funding health- and safety-related improvements to residents’ homes, public infrastructure improvements for ADA accessibility, and public services activities with its CDBG funding, as there are relatively few other funding sources available to finance these activities. Within public services, the City prioritized activities serving seniors and youth, fair housing support, and homelessness prevention.

Funding amounts provided in the paragraphs and table below are only estimates, pending announcement of the final 2024 CDBG allocations in spring 2024. Once the City receives final HUD awards, the estimated amounts in the “Project Summary” table below will follow the contingency guidelines outlined in the following paragraph.

Contingency Guidelines:

The City originally estimated that it would receive $600,000 in CDBG funds for the 2024 program year. In May 2024, HUD released the City’s actual allocation of [$600,000.] The City distributed the extra funding in the following way: Once the City receives the final allocation amount in spring 2024, 15 percent of additional funds will go towards Public Services projects, and specifically, to be split evenly between Meals on Wheels and Folsom Cordova Community Partnership. The remaining additional funds will be allocated to Housing Preservation Program, and specifically Rebuilding Together Sacramento. These additional funds are allocated based on higher application scores. If the final allocation is less than $600,000, then public service and capital improvement projects will be proportionally decreased from estimated funding levels to match actual allocation amounts.

Funding amounts in the table below are based on scoring criteria from the submitted program applications, as well as staff recommendations.

The Renters Helpline and Fair Housing Services activities are coordinated through a regional service contract and therefore are a high priority for ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
22 funding.
# Project Name
1 HP-23 HOUSING PRESERVATION PROGRAM
2 PS-23 PUBLIC SERVICES
3 PF-23 PUBLIC FACILITIES
4 PA-23 PLANNING AND ADMINISTRATION
Table 7 – Project Information

Describe the reasons for allocation priorities and any obstacles to addressing underserved needs Priorities are allocated first by priority needs identified in the consolidated plan and adjusted annually from community engagement feedback received, second by the availability of sufficient resources to support a successful program or project, and third by the availability of local service providers to respond to the needs. The primary obstacle to addressing underserved needs is a shortage of resources, primarily funding.

AP-38 Project Summary
Project Summary Information
ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
23 1 Project Name HP-23 HOUSING PRESERVATION PROGRAM
Target Area CDBG Target Area
Goals Supported Housing Preservation Program
Needs Addressed Acquisition & Rehabilitation
Funding CDBG: $297,000

Description Rehabilitation of low-income owner-occupied housing to prolong housing habitability. This project is a primary referral source for the RTS Repair Program.

Target Date 12/31/2024
Estimate the number
and type of families
that will benefit from
the proposed activities
12 - 15 housing units, primarily located in the CDBG target area, will receive roof and critical systems repair assistance from Rebuilding Together Sacramento.

Location Description
Planned Activities Rebuilding Together Sacramento: Critical Repair Program (14A/LMH) – $297,000 – Roof and critical repairs to low-income households. (12 - 15 households)
2 Project Name PS-23 PUBLIC SERVICES
Target Area CDBG Target Area
Citywide
Goals Supported Homelessness Prevention
Senior and Disability Services
Child and Youth Services
Needs Addressed Homelessness Prevention
Child and Youth Services and Programming
Senior and Disability Services
Funding CDBG: $90,000
Description Public services for youth, seniors, and persons and households at risk of homelessness.

Target Date 12/31/2024
ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
24 Estimate the number
and type of families
that will benefit from
the proposed activities
Approximately 240 individuals will benefit from youth and senior targeted public services from Folsom Cordova Community Partnership, USRNG, and Meals on Wheels; 490 individuals will benefit from housing public services from 211.

Location Description CITY-WIDE
Planned Activities Folsom Cordova Community Partnership: Youth Rise Program (05D/LMC)– $26,137.50 – Health and Wellness – Provide youth support, development, and empowerment through health and wellness. (25 individuals)
Meals on Wheels: Senior Nutrition Program (05A/LMC) – $25,000 – Take hot meals or frozen heat-and-serve meals to homebound seniors and provide lunch to seniors at the Cordova Senior Center. (185 individuals)
211: Renters Helpline (05J/LMC) – $12,725 – Respond to requests from Rancho Cordova residents who are in danger of becoming homeless due to conflicts with their landlord or property manager and are seeking assistance. Provide fair housing referrals for households potentially experiencing discrimination. (490 individuals) Project Sentinel: Fair Housing (21D) – $8,019 - Accept referrals from 211 and conduct investigation on cases of allegations of housing discrimination. Including education and counseling.

USNRG: Youth Mentoring (05D/LMC) - $26,137.50 – Provide young girls with mentorship and guidance to develop resilience and well- being. (30 individuals)

3 Project Name PF-23 PUBLIC FACILITIES
Target Area CDBG Target Area
Goals Supported Public Facilities
Needs Addressed Public Facilities
Funding CDBG: $140,000
Description Improve public facilities in the CDBG target area Target Date 12/31/2024
ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
25 Estimate the number
and type of families
that will benefit from
the proposed activities
20 - 30 HOUSEHOLD WILL BENEFIT FROM THE ADA SIDEWALK

PROGRAM
Location Description CDBG TARGET AREA
Planned Activities ADA Sidewalk Improvement (03L/LMA) – $140,000– Repair sidewalks within target area to bring to code with ADA regulations (20-30 households)
4 Project Name PA-23 PLANNING AND ADMINISTRATION
Target Area CDBG Target Area
Citywide
Goals Supported Homelessness Prevention
Senior and Disability Services
Child and Youth Services
Public Facilities
Housing Preservation Program
Program Administration
Needs Addressed Acquisition & Rehabilitation
Homelessness Prevention
Child and Youth Services and Programming
Senior and Disability Services
Public Facilities
Funding CDBG: $120,000
Description General administration of the CDBG, and HOME program, including all planning and reporting activities. Some fair housing services will also be provided.

Target Date 12/31/2024
Estimate the number
and type of families
that will benefit from
the proposed activities
Provide administration and support for all CDBG and HOME programs, including all planning and reporting activities.

Location Description Citywide and CDBG target area
ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
26 Planned Activities Provide general administration of the CDBG and HOME programs, including all planning and reporting activities.

Planning and Administration (21A) - $101,981 – General CDBG and program administration and planning.

Project Sentinel: Fair Housing (21D) - $8,019
Provide fair housing services to residents by responding to inquiries of illegal housing discrimination and investigating discrimination complaints.

HOME Administration (21H) - $10,000 – Complete annual compliance monitoring for HOME-funded activities.

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
27 AP-50 Geographic Distribution - 91.420, 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed Geographic distribution of activities is widely varied, but most take place in or near low- and moderate- income areas. As seen on the attached CDBG Target Area map (Attachment E), the CDBG target area is dispersed throughout the City, allowing for a spread of eligible activities. The specific location of an activity largely depends on the type of activity. Some of the City’s 2024 activities, such as the programs administered by Meals on Wheels, Folsom Cordova Community Partnership, and 211, and Project Sentinel, are able to serve populations across the entire City, while other projects and programs are located in and provided to populations in the CDBG target area. Rebuilding Together Sacramento will take place in the City’s designated CDBG target areas.

Geographic Distribution
Target Area Percentage of Funds
CDBG Target Area 91%
R/ECAP Census Tract 89.11 0
Citywide 27.08%
Table 8 - Geographic Distribution

Rationale for the priorities for allocating investments geographically Two activities are prioritized in the CDBG target area: The Critical Repair Program use a geographic boundary to track the number of homes repaired in the CDBG target area. The ADA Sidewalk Improvement Project uses a geographic boundary to identify which areas are eligible for infrastructure repair and to track the number of homes repaired in the CDBG target area.

Discussion
The City strives to make all of its programs and activities available to eligible low- and moderate-income residents regardless of gender, race, national origin, age, source of income, familial/marital status, religious affiliation, or disability. As a result, all public service programs, including senior services and youth services, will be available to residents citywide. Significant additional funding will also be used in the low- and moderate-income areas, as needed, for capital projects and programs. Because much of the existing City is in the CDBG target area, providing capital facility improvements and housing preservation services in the CDBG target area allows a significant portion of the City to receive improvements. Similar services are provided to neighborhoods outside the target area, which are funded via other funding sources.

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
28 AP-75 Barriers to affordable housing -91.420, 91.220(j) Introduction
According to the 2020-2024 Sacramento Valley Analysis of Impediments, some of the most significant barriers to affordable housing across all jurisdictions are:
• Segregation, which is manifested in disproportionate housing needs and differences in economic opportunity • An increasingly limited supply of affordable rental housing units in the area • Disparities in the ability to access homeownership
• An increase in stricter rental policies
One obstacle specific to Rancho Cordova in meeting the needs of low-income residents is the lack of available resources for services within the City’s boundaries. Many services are located in the City of Sacramento or Sacramento County unincorporated areas, which are not conveniently accessible for the residents of Rancho Cordova. Additionally, local services often do not have sufficient capacity to meet current needs. To help ameliorate this obstacle, the City plans to use its CDBG funds to promote the local provision of services for low- and moderate-income residents in Rancho Cordova. Furthermore, the City will continue to work with area service providers to offer services in the community. In the 2024 program year, several organizations (including 211, Project Sentinel, Meals on Wheels, USRNG, and Folsom Cordova Community Partnership) will provide services in Rancho Cordova.

The City has provided services and worked to offer housing opportunities to underserved groups, including individuals experiencing homelessness and veterans with disabilities. The City continues its active participation in County efforts, the Mather Veterans Administration Hospital, and service provider initiatives to locate and develop a continuum of housing opportunities for disabled veterans.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment The City has undertaken a number of actions to reduce potential barriers and constraints to affordable housing and housing for special needs ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
29 populations. These actions include identifying funds in support of affordable housing development and offering fee reductions, regulatory incentives, density incentives, and the operation of a home rehabilitation and repair program, as well as several other options. These can be found with additional detail in the City’s 2021-2029 Housing Element. The Housing Element includes a thorough analysis of governmental and regulatory barriers to affordable housing. The City has been aggressive in pursuing affordable housing development opportunities and has mitigated regulatory barriers as effectively as possible.

Discussion
The City’s 2021-2029 Housing Element includes a thorough analysis of governmental and regulatory barriers to affordable housing. The City has been aggressive in pursuing affordable housing development opportunities and has mitigated or eliminated almost all regulatory barriers as effectively as possible.

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
30 AP-85 Other Actions - 91.420, 91.220(k)
Introduction
The Community Development Department will be responsible for the management, implementation, and monitoring of the Consolidated Plan documents, including the implementation of each year’s Annual Action Plan.

City staff will administer the programs and activities funded with CDBG funds. These staff members will work with the individual City departments, such as Public Works, as well as partner districts, such as the Folsom Cordova Unified School District, to develop procedures and coordinate the administration of programs that will be carried out by these departments and districts. Designated staff will also work closely with the local providers of CDBG-funded services and programs.

While there are several constraints to meeting the needs of target-income residents, the primary obstacle is the lack of available resources for services within the City’s boundaries.

Actions planned to address obstacles to meeting underserved needs The need for affordable housing for lower income households and supportive housing for persons with special needs continues to exceed available resources. The City has provided services and worked to offer housing opportunities to underserved groups, including individuals experiencing homelessness and veterans with disabilities. The City continues its active participation in County efforts, the Mather Veterans Administration Hospital, and service provider initiatives to locate and develop a continuum of housing opportunities for disabled veterans.

Following the completion of Mather Veterans Village Phases 1, 2 & 3, which were permanent supportive housing and transitional housing for homeless and/or disabled veterans, the city is not working towards two additional phases 4 & 5. Phase 4 is intended to be 70 units of permanent supportive housing for senior homeless and/or disabled veterans, and Phase 5 will be 60 units of townhomes for low-income veteran family households. Phase 4 is targeting 2025 to be under construction, with Phase 5 anticipated to be under construction in 2026.

The City also plans to use its CDBG funds to promote the local provision of services for low- and moderate-income residents in Rancho Cordova. Furthermore, the City will continue to work with area service providers to offer services in the community. In the 2024 program year, several organizations, including 211, Project Sentinel, Folsom Cordova Community Partnership, Meals on Wheels, and Rebuilding Together Sacramento, will provide CDBG-funded services in Rancho Cordova.

Actions planned to foster and maintain affordable housing According to the City’s 2021–2029 Housing Element, 19 housing developments in Rancho Cordova provide subsidized housing, with a total of 575 low- and very low-income units. Subsidized units account for approximately 2 percent of the total housing stock. The City does not have its own local housing ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
31 authority. Affordable housing initiatives and properties are largely handled directly by the SHRA. The remainder of the affordable housing units that are not operated and overseen by SHRA are operated by various local nonprofits. The most prominent of these is Volunteers of America, which operates the Mather Community Campus transitional housing program, and Mercy Housing, which operates the 100 units of permanent supportive housing at the Mather Veterans Village.

The City has undertaken a number of actions to reduce potential barriers and constraints to affordable housing and housing for special needs populations. These actions include identifying funds in support of affordable housing development and offering fee reductions, regulatory incentives, density incentives, and the operation of a home rehabilitation and repair program, as well as several other options. These can be found with additional detail in the City’s 2021–2029 Housing Element. The Housing Element includes a thorough analysis of governmental and regulatory barriers to affordable housing. The City has been aggressive in pursuing affordable housing development opportunities and has mitigated regulatory barriers as effectively as possible.

Additionally, Urban Housing Communities, an affordable housing developer has applied for HOME funds from the HOME Consortium to develop a 28-unit affordable housing project called the Crossings at Woodberry. These units would be for families earning between 30 and 60 percent of the Area Median Income.

Actions planned to reduce lead-based paint hazards
The City complies with the Residential Lead-Based Paint Hazard Reduction Act of 1992 as implemented in 24 Code of Federal Regulations (CFR) 35 Subpart B. Compliance includes the following strategies:

Housing Rehabilitation: All housing rehabilitation activities funded under this plan will assess lead hazard risk before proceeding, including the planned Emergency Repair Grant Program. This applies to any work on structures constructed prior to January 1, 1978. The work will comply with the appropriate level of protection indicated in 24 CFR 35.100.

All work on homes constructed prior to January 1, 1978, will have a lead hazard risk assessment conducted as described in 24 CFR 35.110.

At the completion of any prescribed lead hazard reduction activities, a clearance examination is required as described in 24 CFR 35.110.

Actions planned to reduce the number of poverty-level families The City continues to fund public services intended to help poverty-level families. The City’s anti-poverty strategy is based on revitalizing Rancho Cordova’s existing housing stock to provide safe and decent places to live, and on supporting the services of social services agencies that promote income and housing stability. The City’s strategy also includes supportive services for target-income residents, including senior and youth services. For example, the City funds 211 and Project Sentinel, as both ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
32 provides vital services and resources to families who are homeless or are at risk of homelessness.

The City continues to fund other anti-poverty programs, such as the Senior Nutrition program offered by Meals on Wheels. Additionally, the City funds the Folsom Cordova Community Partnership’s Group Mentoring Initiative. This program supports youth and enhances community involvement through intensive one-on-one youth mentoring to help improve economic opportunities for low-income youth in Rancho Cordova.

The City uses non-federal funds to support many programs and projects, such as job training, through the Community Enhancement fund. In the 2024 program year, multiple programs will receive funding from both CDBG funds and Community Enhancement funds; those programs include, Rebuilding Together Sacramento, and the Folsom Cordova Community Partnership Group Youth Mentoring Initiative.

Actions planned to develop institutional structure
The City has developed a monitoring system to ensure that the activities carried out in furtherance of the Annual Action Plan are done so in a timely manner in accordance with the federal monitoring requirements of 24 CFR 570.501 and 2 CFR 200 and all other applicable laws, regulations, policies, and sound management and accounting practices. The objectives of the monitoring system are described in more detail in the Consolidated Plan.

The City’s Community Development Department will be responsible for the management, implementation, and monitoring of the Consolidated Plan documents, including the Annual Action Plan and all other subsequent documents related to the implementation of the CDBG program.

City staff will administer the programs and activities funded with CDBG funds. These staff members will work with the individual City divisions, such as Public Works, as well as partner districts, such as Folsom Cordova Unified School District, to develop procedures and coordinate the administration of programs that will be carried out by these divisions. Designated staff will also work closely with the providers of CDBG-funded services and programs that are not carried out by the City.

Actions planned to enhance coordination between public and private housing and social service agencies
Staff has continually strived to provide training opportunities and technical assistance to grant subrecipients and has worked to establish “best practices,” with the goal of integrating them into the day-to-day and long-term implementation of the program. In addition, the City is continuing its initiative to coordinate activities with neighboring cities, especially in regard to responding to fair housing-related efforts. Coordinated efforts include joint monitoring of common service providers, standardizing reporting requirements to encourage efficiency and consistency, and sharing information from ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
33 workshops.

During the 2024 program year, the City will implement contracts with local service organizations and City departments that provide assistance to seniors, youth populations, households at risk of homelessness, public improvements, and housing preservation.

In the 2017-2018 program year, the City and surrounding jurisdictions pursued a regional Analysis of Impediments to Fair Housing Choice (AI). The City entered a Memorandum of Understanding with the SHRA, and neighboring jurisdictions including the Cities of Citrus Heights and Elk Grove, to cost-share the fees to conduct an AI. The AI was completed in the fall of 2019 and the results are utilized by each participating agency for their respective Consolidated and Annual Action Plans, and for the SHRA’s Public Housing Authority and Capital Fund Plans. The next Analysis of Impediment will be conducted in second half of 2024.

Discussion
The City will continue its work with neighboring jurisdictions, such as the County of Sacramento, City of Sacramento, City of Citrus Heights, and City of Elk Grove, and agencies such as the SHRA and the Sacramento Area Council of Governments, to address the regional issues that affect the needs of target- income persons and special needs populations. The goal in this effort is to reduce the burden of providing services within each jurisdiction through CDBG funding. The City also intends to work directly with service providers and local, state, and federal agencies (e.g., HUD and the California Department of Housing and Community Development).

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
34 Program Specific Requirements
AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4) Introduction
The City does not expect to receive any program income in the 2024 program year, nor does the City have any plans to participate in the Section 108 program. The City does not have any outstanding Section 108 loans and plans to fully obligate all of its CDBG funding available in the 2024 program year.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)

Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0

5. The amount of income from float-funded activities 0
Total Program Income: 0

Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan.

[82%]

Discussion
The City will continue to work to make the most efficient and effective use of CDBG funds to ensure that the benefit to the community, and particularly to low- and moderate-income households, is realized.

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
35 Attachment A Community Engagement Summary

NOFA Application Workshop
No comment received.

Community Public Meeting
No comment received.

Public Review Comments
[No comment received]

Public Hearing Comments
[No comment received]

Consultation survey and interview response beings on the next page.

1. What works well about Rancho Cordova’s CDBG Program?

2. Where could the program improve?

3. What would you like to see in the future for this program? Organization? Activities? Outreach?

4. Other thoughts? Comments?
ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
36 Stakeholder 1

1. What works well about Rancho Cordova’s CDBG Program? a. Very low barrier program from RTS’ perspective. City and RTS have high trust and that makes for a great working relationship that is highly communicative on both sides which has lead to great understanding of each other’s needs and perspectives. RTS enjoys helping those in most need of critical repair funding through providing long lasting improvements that require little maintenance/upkeep like roof replacement, HVAC replacement, and construction ADA ramps.

2. Where could the program improve?
a. More funding will always allow for more accomplishments. RTS utilizes Measure R funds as well to help supplement these Critical Repair projects. If project is 50 years old or older, SHPO requirements for NEPA clearance can be a large time burden. RTS will have to submit to City for review by July/August in order to receive NEPA clearance and complete work by end of Program Year. This has been exacerbated at times due to material timelines as well as subcontractor delays. RTS is proactive by submitting qualified projects for Program Year in December to gain as much lead time as needed for projects requiring a more in-depth review.

3. What would you like to see in the future for this program? Organization? Activities? Outreach? a. Collaboration with SMUD. RTS works with SMUD to handle costly HVAC repairs on qualified projects as to keep costs down. Having City involved could lessen the administrative burden on RTS. Mobile Homes have become a focus as the total cost of projects is much less than a single family residence project. Often these occupants are in the most need and receive greatest benefit from rehabilitation work.

4. Other thoughts? Comments?
a. CDBG is a great program and City’s expectations are reasonable.

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
37 Stakeholder 2

1. What works well about Rancho Cordova’s CDBG Program? a. Very structure of program helping LMI and underserved populations. Great working with highly competent Program staff to have USNRG’s needs met. Staff is highly responsive, supportive, and communicative. Additional funding has allowed for USNRG to scale SheBuilds up and that has been fantastic.

2. Where could the program improve?
a. Constraints of funding, and grants in general, is that it is for cost incurred. Sometimes difficult because USNRG is such a small and lean organization. Would like to see more grass roots organization apply and receive funding rather than the perennial awardees year after year.

3. What would you like to see in the future for this program? Organization? Activities? Outreach? a. Entrepreneurial programs, maximize reach of CDBG impact by supporting and creating economic engines within City that will provide numerous benefits.

4. Other thoughts? Comments?
a. Grateful that insurance process was much smoother in 2023 than 2022. USNRG has built rapport with locations for its events as well as with the returning program participants. Returning participants are really connecting, opening up, and developing into complete adults so many ways. City’s support and communication display that it truly cares and this has an incredible impact. Would like to see support for homelessness through permanent housing rather than temporary. Glad to hear that City is support food assistance through CDBG. Perennial awardees are complacent while grassroots organizations utilize funding much more efficiently. Rancho Cordova Schools in bad shape and need support as well.

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
38 Stakeholder 3

1. What works well about Rancho Cordova’s CDBG Program? a. City supports FCCP program goals as well as other programs for special populations like youth and elderly through CDBG, and it has been very beneficial. Through City’s support FCCP has been able to foster changes in discipline actions through schools’ adoption of restorative justice practices leading to less fighting, more confidence, greater emotional wellbeing and improved attendance.

2. Where could the program improve?
a. More funds to few awardees. Services can be more robust, demand is no shortage as public service programs focusing on health and wellness, like FCCP’s, are in high demand. This is especially through as data is emerging on how COVID-19 exacerbated these needs. Biggest problem now is combatting absenteeism. More focused efforts, funding more to few organizations rather than less funding to more organizations, will really allow CDBG public service programs to have even greater impact by allowing established relationships with other stakeholders to be maintained in a more meaningful way. Robust programs have greatest impact.

3. What would you like to see in the future for this program? Organization? Activities? Outreach? a. Senior and youth programs, again thinking deep rather than wide and fund few organizations with more funds for greater impact. Due to the nature of COVID-19, students are suffering from an increase in disabilities like mental health disorders on top of the existing high barriers, such as housing, food security, and transportation, for LMI students . These adverse childhood experiences lead to further negative outcomes for children even into their adulthood.

4. Other thoughts? Comments?
a. FCCP is appreciative of City’s investment in FCCP. Would like to see fewer barriers for CDBG program as collecting demographic information does cause potentially eligible participants to be turned away. FCCP has lessened the likeliness of this outcome through improved marketing and strategic referrals from other community stakeholders. City is experiencing an increase in refugee population. Investing CDBG helps protect and foster equity as well as improve access to quality programs.

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
39 Stakeholder 4

1. What works well about Rancho Cordova’s CDBG Program? a. Through CDBG funds, Code Enforcement was able to maintain high-quality housing stock, prevent absentee landlords, address health and safety concerns through its inspection program. While it cannot prevent all issues, it strives to prevent some potential problems by ensuring compliance with local codes, regulations, and blight. The successful aspect of the CDBG program assisted in preventing these issues.

2. Where could the program improve?
a. In relation to neighborhood services, CDBG funds can be used towards the proactive enforcement program. Which focuses on addressing blight in every neighborhood twice a year.

3. What would you like to see in the future for this program? Organization? Activities? Outreach? a. Pertaining to neighborhood services emphasizing education and outreach on preventative measures such as blight. Providing more in-depth guidance and information through various methods such as mailers can provide guidance and valuable improvement.

4. Other thoughts? Comments?
a. Grateful that the rental housing inspection program was able to expand using the CDBG funds to provide help to the community.

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
40 Attachment D - Scoring Rubric

Applicant:

Proposed Project:

Total Points Earned: _________ out of 25 pts
Scorer Name:

Y/N_ APPLICANT HAD A REPRESENTATIVE AT NOFA MEETING
Threshold Rating
Staff:

Y / N Activity is eligible under CDBG
Y / N Activity meets one National Objective
Y / N For public services, the service is new or an expansion of existing service above that which has been previously provided by the City from state/local funds Y / N Applicant submitted a complete application (all questions filled out and attachments) Y / N Applicant meets all of the threshold criteria above. If so, continue scoring.

_Y/N 1. Program Budget
_Y/N 2. Articles of Incorporation and By-laws and Amendments _Y/N 3. Secretary of State Certification of Good Standing (Online printout/screenshot is acceptable)
Y/N 4. Organizational Chart and Agency Mission Statement Y/N 5. Certified Audit (Most recent)
Y/N 6. Profit and Loss Statement for most recent year.

Y/N 7. Insurance Documents
Y/N 8. Other Documents

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
41 Application Rating
Rating Scale is 1- 5 (1 is the lowest score; 5 is the highest)

1. In regard to the HUD objective that is addressed by the proposed project: on a scale of 1-5, how closely does this project’s goal(s) address this objective?

2. On a scale of 1-5, how much of a priority is it for the City to implement this program in relation to current city objectives/goals?

3. On a scale of 1-5, given City Staff’s current capacity, how much of a priority is this project in occupying staff capacity?

4. On a scale of 1-5, how capable is this organization in managing federal and/or state grants and completing the proposed project within the program year?

5. On a scale of 1-5, how likely is this project to benefit the projected number of target beneficiaries?

6. Are there any other considerations not listed above? Subtract or add 0 to 5 points.

GRAND TOTAL: ______________ (Max 25 pts)

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
42 Community Development Block Grant (CDBG)
2024 Annual Action Plan

Application Questions
City of Rancho Cordova Applicant Name (Agency or Non-Profit):

Primary Contact:
(Please indicate the authorized signatory of your organization/agency, e.g. executive director, president, or equivalent.)
Name:

Address:

Email:

Phone Number:

Program or Project Name:

Important Note: The Performance Period for this 2024 Program Year cycle will be from January 1, 2024 to December 31, 2024.

____ I acknowledge the above statement.

Are you able to complete this project/program by December 31, 2024? (Social Service projects must be completed by this date.):

Yes, I am able to complete the proposed project/program by December 31, 2024.

No, I am unable to complete by December 31, 2024; the estimated completion date is ______________.

Amount requested for the 2024 funding cycle (Please note that the performance period is from January 1, 2024 to December 31, 2024):
$
Program or Project Description (3000-character limit):

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
43 General Information: Select the category which best describes the type of activity for which funds are being requested.

Project Eligibility: Which HUD objective does your project or program meet? (Low-income means households earning less than 80% of the area median income.) ___ Benefit to low-income individuals or households
___ Addresses the prevention or elimination of slums or blight ___ Meets a particularly urgent community development need Project Accomplishments: How will you report your accomplishments? (Individuals means unique persons. Households and housing units are tracked the same but are reported separately. For neighborhoods, please estimate the number of low-income residents in the neighborhood. (If you do not know the number of residents in the neighborhood, please reach out to CDBG staff for guidance.) ___ Individuals
___Households
___Housing Units
___ Low-Income Area
___ Public facilities and public improvements
___ Economic development and employment training
___ Real property acquisition or rehab
___ Public services
___ Crime prevention
___ Building capacity of community resources
___ Code enforcement (reduce blight)
___ Homeless facilities
___ Fair housing (prevent discrimination)
___ Housing rehabilitation or home ownership assistance ___New housing construction (community-based development organizations only) ___ Emergency repairs or assistance due to displacement ___ Electrical utilities improvements
___ Energy conservation and renewable resources
___ Response to COVID-19
___ Other, describe:

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
44 2024 CDBG Application

Project Accomplishments: About how many people/households/housing units will your project or program help?
Performance and Outcomes: What are the goals of your program or project and what community needs will they address? (3000-character limit)
Organizational Capacity: Describe your organization's experience with similar programs/project. (1000- character limit)
Grant Management Experience: Please describe your organization's experience in managing federal and/or state grants. (1000-character limit)
Program Contact: Please provide the contact information for the person directly responsible for managing the program or project on a day to day basis.

Name (if different than the contact information address on Page 1):

Address:

Email:

Phone Number:

Position or Title:

Years of Experience:

How many full-time employees will work on your project or program? (Full time is 40 hours per week (please include full-time staff that will work on this project even if they will only be working part time or a few hours a week on this specific project/program). If zero put 0. ______________

How many part-time employees will work on your project or program? ______________ How many volunteers will work on your project or program? ________________

Partner Agencies/Non-Profits: Will your organization be partnering with any outside agencies or groups on this project/program? If so, with whom?
Could your program/project be successful if you received less than your requested grant funding? ___Yes
___No
___Unsure

If you answered "Yes" to the prompt above, please describe the changes your organization will make so that the program or project is successful with reduced funding. (500-character limit) ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
45 Please ATTACH your program/project budget for the 2024 program year. (Note the program performance period is January 1, 2024 through December 31, 2024. Please attach or include a spreadsheet (Excel) budget that includes all alternative funding, in-kind donations and labor, and any other resources.)

__ Program/Project Budget for proposed project Attached Is your organization willing to submit any and all necessary information to CDBG administrators pursuant to the Federal Funding Accountability and Transparency Act of 2006 (FFATA) as required by 2 CFR Part 170?
___Yes
___No
Does your organization receive more than 80% of annual gross revenues from the federal government? ___Yes
___No
Does your gross revenues from the federal government exceed $25,000,000 annually? ___Yes
___No

Are you registered with System for Award Management (SAM) at SAM.gov? ____ Yes, my SAM Unique Entity ID is included in the packet. _____No, but I will register and submit once I have received it.

Please include the following additional Attachments:
__ Articles of Incorporation and By-laws and Amendments __ Secretary of State Certification of Good Standing (Online printout/screenshot is acceptable) __ Organizational Chart and Agency Mission Statement
__ Certified Audit (Most recent)
__ Profit and Loss Statement for most recent year.
__ Insurance Documents
__ Other Documents

ITEM 17.1.

ATTACHMENT 2

Annual Action Plan
2024
46 ITEM 17.1.

ATTACHMENT 2

MEMORANDUM

City Council Staff Report - Page 1 of 2

ITEM 17.2.

DATE: November 6, 2023

TO: Honorable Mayor and Council Members

FROM: Dalia Fadl, Principal Engineer

SUBJECT: A RESOLUTION CREATING SPECIAL TAX AREA ZONE 8 AND AN

ORDINANCE ESTABLISHING A SPECIAL TAX FOR TRANSIT-

RELATED SERVICES FOR THE RANCH ACTIVE ADULT PROJECT

RECOMMENDATION

Adopt the Resolution creating special transit tax area Zone 8 and waive the first reading and introduce the Ordinance, establishing a special tax for transit-related services for the Ranch Active Adult project.

RESULT OF RECOMMENDED ACTION

Adoption of the Resolution and Ordinance would assist the City in meeting the costs of providing transit-related services by creating a special tax area Zone 8 and establishing a special tax for transit-related services for the Ranch Active Adult project.

BACKGROUND

The City Council adopted Resolution No. 141-2005 on November 7, 2005, providing for a special tax for transit-related services to be imposed upon new development within the City.

Pursuant to that Resolution, a property owner approves a special tax on the parcels within a subdivision or project. The City Council then adopts a resolution creating a zone that encompasses the subdivision or project and an ordinance establishing the special tax.

The City Council, on January 6, 2020, adopted a Resolution approving The Ranch Special Planning Area, a 530 acre mixed-use community east of Rancho Cordova Parkway between Douglas Road and Kiefer Boulevard. This annexation consists of the active adult project area, currently owned by K. Hovnanian. The provision of funding to provide transit-related services by approving a special tax was made a condition of approval for the project.

This item will establish tax area Zone 8, the boundaries of which will be contiguous to the boundaries of the Ranch Active Adult project- see Attachment 2. In addition to creating the special tax, the Ordinance will also set the date for the transit-related services tax election, which will be held on December 19, 2023, at which time the ballot(s) will be tabulated by the City Clerk, and the results will be declared at the City Council meeting on January 16, 2024.

FISCAL IMPACT AND FUNDING SOURCE

City Council Staff Report - Page 2 of 2

There is no fiscal impact to the General Fund. Funds collected by this tax will be used to fund transit-related services.

ATTACHMENT(S)

1. Resolution

2. Exhibit A to the Resolution

3. Ordinance

4. Exhibit A to the Ordinance

5. Exhibit B to the Ordinance - Property Land Use Catagory

ITEM 17.2. ATTACHMENT 1 Resolution No. XX-2023 Page 1 of 2

CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, CREATING SPECIAL TAX AREA ZONE 8 FOR THE

RANCH ACTIVE ADULT PROJECT
WHEREAS, it is the intention of the City Council to create Zone 8 within the City of Rancho Cordova Transit-Related Services Special Tax Area and authorize an election; and WHEREAS, it is the intention of the City Council to adopt an ordinance establishing a special tax for transit-related services within Zone 8; and
WHEREAS, the City recognizes the need for increased transit-related services in Zone 8 and the difficulty of funding the current or increased level of services with revenues now available; and WHEREAS, it is the intention of the City Council to direct the City Clerk to conduct an election by mail ballot pursuant to Elections Code Section 4000 and to be held on the earliest date permitted by law; and
WHEREAS, the City Council, on January 6, 2020, adopted a Resolution approving The Ranch Special Planning Area, a 530-acre mixed-use community east of Rancho Cordova Parkway between Douglas Road and Kiefer Boulevard. This annexation consists of the active adult portion of the project, currently owned by K. Hovnanian. The provision of funding to provide transit-related services by approving a special tax was made a condition of approval for the project. This will be accomplished by the property owner(s) participation in the transit-related services special tax area.

WHEREAS, the transit-related services tax as inflated to Fiscal Year 2023-2024 is $132.85 per low density residential dwelling unit or low density residential dwelling unit equivalent, $106.28 per medium density residential dwelling unit or medium density residential dwelling unit equivalent, $79.71 per high density residential dwelling unit or high density residential dwelling unit equivalent, $3,406.27 per retail and service commercial acre, $2,928.01 per commercial mixed use or office acre, subject to an annual inflator formula based on the Consumer Price Index for the San Francisco-Oakland-San Jose Area, or six percent, whichever is less. Multi-family residential units on a single parcel shall be assessed on a proportionately equivalent basis (e.g., a two-unit attached housing structure, such as a duplex, would be deemed to consist of two residential parcels for purposes of the transportation tax); and
WHEREAS, for the purposes of this Resolution, a “voter” entitled to vote on the creation of Zone 8 is a person who owns real property within Zone 8, as shown on the last equalized assessment role prepared by the Sacramento County Assessor’s Office, at the time that the City Council submits an ordinance authorizing the imposition of a transit-related services tax to the voters of Zone 8. At the time that the Council adopted this Resolution, there were zero (0) registered voters residing within Zone 8 and one property owners. Because the Transit-Related Services Special Tax will be imposed on property in Zone 8 and paid by the owners of the property, the Council finds that restricting the vote on the Transit-Related Services Special Tax to property owners in Zone 8 is appropriate and consistent with the principles and requirements of California Constitution article XIIIC (Proposition 218).

ITEM 17.2. ATTACHMENT 1 Resolution No. XX-2023 Page 2 of 2

NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA as follows:

1. That portion of the City of Rancho Cordova shown on the Map, Exhibit A hereto is established as Zone 8 of the Rancho Cordova Transit-Related Services Special Tax Area.

2. That Ordinance, reviewed and approved by the City Council on the same date as the resolution, is to be presented for approval of the voters of Zone 8 by a mail ballot election, to be held on December 19, 2023. The ballot proposition shall read as follows:
“Shall Ordinance No. XX-2023 of the City Council of the City of Rancho Cordova be approved so as to authorize a special tax on property located in Zone 8 of the Rancho Cordova Transit-Related Services Special Tax Area to maintain the present level of transit-related services and provide additional funding for increased transit-related services?”

3. The City Clerk is directed to take all steps necessary to conduct the election required by this order. Said election shall be conducted by mailed ballot pursuant to Elections Code Section 4000 and shall be held December 19, 2023.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 6th day of November 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Linda Budge, Mayor
ATTEST:

Stacy Leitner, CMC
City Clerk

Legend
Annexation Boundary
Parcel Boundary

RANCHO CORDOVA PKWY

CHRYSANTHY BLVD
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!

CITY OF RANCHO CORDOVA

TRANSIT RELATED SERVICES SPECIAL TAX AREA
ANNEXATION 8
(THE RANCH ACTIVE ADULT PROJECT)
ITEM 17.2.

ATTACHMENT 2
Exhibit A to the Resolution

ITEM 17.2. ATTACHMENT 3 Ordinance No. XX-2023 Page 1 of 5

CITY OF RANCHO CORDOVA
ORDINANCE NO. XX-2023

AN ORDINANCE OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA,

ESTABLISHING A SPECIAL TAX FOR TRANSIT-RELATED SERVICES FOR THE

RANCH ACTIVE ADULT PROJECT SUBJECT TO VOTER APPROVAL

THE CITY COUNCIL OF THE CITY OF THE RANCHO CORDOVA DOES ORDAIN AS FOLLOWS:

Section 1. Purpose, Intent and Authority.

It is of critical importance to the City Council of the City of Rancho Cordova that residents of and employees working in the City receive high quality transit-related services.

In carefully reviewing the City’s budget and revenue projections, it is clear to City staff that the City budget does not contain adequate funding to ensure the continued delivery of adequate high-quality transit-related services unless additional revenues are obtained.

It is the purpose and intent of this non-codified Ordinance to generate additional funds to pay for transit-related services by authorizing the levy of a tax on improved parcels of real property on the secured property tax roll of Sacramento County that are within Zone 8 of the Rancho Cordova Transit-Related Services Special Tax Area (the “Zone”).

This tax is a special tax within the meaning of Section 4 of Article XIIIA of the California Constitution. Because the burden of this tax falls upon property, this tax also is a property tax, but this tax is not determined according to nor in any manner based upon the value of property; this tax is levied on a parcel and use of property basis. Insofar as not inconsistent with this Ordinance or with legislation authorizing special taxes and insofar as applicable to a property tax that is not based on value, such provisions of the California Revenue and Taxation Code and of Article XIII of the California Constitution as relate to ad valorem property taxes are intended to apply to the collection and administration of this tax (Section 4 of this Ordinance), as authorized by law. This tax is not an ad valorem property tax; it is an excise tax on the use of property. Because the revenue from the tax may be used only to fund transit-related services, it is also a special tax.

The revenues raised by this tax are to be used solely for the purpose of providing transit-related services as are deemed necessary by the City Council for the benefit of the residents and/or employees of Zone 8.

At the time that the Council adopted this non- codified Ordinance, there were zero (0) registered voters residing in Zone 8 and one property owner. Because the Transit-Related Services Special Tax will be imposed on property in Zone 8 and paid by the owner of the property, the Council finds that restricting the vote on the Transit-Related Services Special Tax to property owners in Zone 8 is appropriate and consistent with the principles and requirements of California Constitution article XIIIC (Proposition 218).

ITEM 17.2. ATTACHMENT 3 Ordinance No. XX-2023 Page 2 of 5 Section 2. Definitions.

The following definitions shall apply throughout this Ordinance.

A. "Constant first year dollars" shall mean an actual dollar amount which, in years subsequent to the first fiscal year the tax is levied, shall have the same purchasing price as the base amount in first fiscal year dollars as measured by the Consumer Price Index. The base amount shall be the amount of tax per parcel as specified in Section 3(A) herein. The adjustments from actual to constant dollars shall be made by use of the Consumer Price Index, as specified in Section 3(B) herein.

B. "Consumer Price Index" means the Consumer Price Index for all Urban Consumers (CPI-U) for the San Francisco-Oakland-San Jose Area as published by the U.S.

Department of Labor, Bureau of Labor Statistics. If the Consumer Price Index is discontinued or revised, such other government index or computation with which it is replaced shall be used in order to obtain substantially the same result as would be obtained if the Consumer Price Index had not been discontinued or revised.

C. “Fiscal year" means the period of July 1 through the following June 30.

D. “Parcel" means the land and any improvements thereon, designated by an assessor’s parcel map and parcel number and carried on the secured property tax roll of Sacramento County. For the purposes of this Ordinance, parcel does not include any land or improvements outside the boundaries of Zone 8, nor any land or improvements owned by any governmental entity.

E. “Rancho Cordova Transit-Related Services Special Tax Area" means all the properties within the jurisdictional limits of the City of Rancho Cordova.

F. “Rancho Cordova Transit-Related Services Special Tax Area Zone 8 (the “Zone”) means that portion of the incorporated area of the City of Rancho Cordova located within the boundaries as shown on the map Exhibit A.

G. “Transit-Related Services” means providing, operating, maintaining and subsidizing transit services and all supporting facilities, infrastructure, programs and incentives that benefit the residents of the Rancho Cordova Transit-Related Services Special Tax Area, and shall be calculated and set according to the methodology described in Engineer’s Report County Service Area No. 10 and Benefit Zone No. 2 County of Sacramento, November 18, 2004, which established the methodology for the original service charge for Benefit Zone No. 2.

H. “Voter” means a person who owns real property within Zone 8, as shown on the last equalized assessment role prepared by the Sacramento County Assessor’s Office, at the time that the City Council adopts an ordinance authorizing the imposition of a transit- related services tax to the voters of Zone 8.

Section 3. Amount and Level of Taxes.

The tax per year on each parcel in the Zone shall not exceed the amount applicable to the parcel, as specified below.

ITEM 17.2. ATTACHMENT 3 Ordinance No. XX-2023 Page 3 of 5 A. For First Fiscal Year:

The tax per year for the first fiscal year (July 1, 2023 through June 30, 2024) shall be the amount of Tax per Parcel for a Land Use Code Category as set forth on Exhibit B hereto. The use code assigned to each parcel shall be reviewed and updated periodically.

Rates in Exhibit B shall be calculated and set according to the methodology described in Engineer’s Report County Service Area No. 10 and Benefit Zone No. 2 County of Sacramento, November 18, 2004, which established the methodology for the original service charge for Benefit Zone No. 2.

B. For Subsequent Fiscal Years:

In order to keep the tax on each parcel in constant first year dollars for each fiscal year subsequent to the first fiscal year, the tax per year shall be adjusted as set forth below to reflect any increase in the Consumer Price Index beyond the first fiscal year the tax is levied.

In June or July of each year, City Council shall determine the amount of taxes to be levied upon the parcels in Zone 8 for the then current fiscal year, as set forth below.

For each Land Use Category on Exhibit B, the tax per year on each parcel for each fiscal year subsequent to the first fiscal year shall be an amount determined as follows:

Tax Per Parcel
For then Current =
Fiscal Year
Tax Per Parcel
For Immediately
Preceding X
Fiscal Year
Consumer Price Index
from April of immediately
Preceding Fiscal Year to April of
then Current Fiscal Year
OR 6 percent, whichever is less
Provided, however, that in no event shall the tax per parcel for any fiscal year be less than the amount established for the first fiscal year.

C. Nature of Tax Levy.

The taxes levied on each parcel pursuant to this Article shall be a charge upon the parcel and shall be due and collectible as set forth in Section 4, below.

Section 4. Collection and Administration.

A. Taxes as Liens Against the Property.

The amount of taxes for each parcel each year shall constitute a lien on such property, in accordance with Revenue and Taxation Code Section 2187, and shall have the same effect as an ad valorem real property tax lien until fully paid.

B. Collection.

The taxes on each parcel shall be billed on the secured roll tax bills for ad valorem property taxes and are to be collected in the same manner in which Sacramento County collects secured roll ad valorem property taxes. Insofar as feasible and insofar as not inconsistent with this Ordinance, the times and procedures regarding exceptions, due dates,

ITEM 17.2. ATTACHMENT 3 Ordinance No. XX-2023 Page 4 of 5 installment payments, corrections, cancellations, refunds, late payments, penalties, liens, and collections for secured roll ad valorem property taxes (as established by Sacramento County) shall be applicable to the collection of this tax. Notwithstanding anything to the contrary in the foregoing, as to this tax:

1. The secured roll tax bills shall be the only notices required for this tax, and

2. The homeowners and veterans exemptions shall not be applicable because such exemptions are determined by dollar amount of value.

C. Costs of Administration by County.

The reasonable costs incurred by the County officers collecting and administering this tax shall be deducted from the collected taxes.

D. Use of Tax Revenue.

The revenue collected from the tax imposed by this ordinance shall be placed into a separate account and may be used only to fund transit-related services, including the costs of administering and collecting the tax and enforcing the provisions of this ordinance.

Revenue from the tax may be used for transit-related services citywide.

E. Refunds.

1. Whenever the amount of any tax, interest or penalty has been overpaid or paid more than once or has been erroneously or illegally collected or received by the City pursuant to this ordinance, it may be refunded as provided in this Section.

2. No refund may be made except upon a written claim verified by the person who paid the tax or by his or her guardian or conservator or the executor or administrator of his or her will or estate and stating the grounds upon which the claim is made. All claims filed pursuant to this subsection must be presented within one year after payment of the amount for which the claimant is seeking a refund.

3. No order of a refund may be made until a written claim therefor has been presented in accordance with this subsection. No suit for money, damages or a refund may be brought against the City until a written claim therefor has been presented to the City and has been acted upon or has been deemed rejected by the City, in accordance with this subsection. Only the person who filed the claim may bring such a suit, and if another person should do so, judgment shall not be rendered for the plaintiff.

F. Initiatives to Affect Tax.

Consistent with the California Constitution (art. XIIIC, § 3) the tax imposed by this ordinance may be affected by initiative. The procedures for qualification of such an initiative and the election on a qualified initiative shall be consistent with the California Constitution (art. 2, sec. 8), the California Elections Code (Chapter 3 of Division 9), and the Municipal Code. The minimum number of signatures necessary to qualify an initiative to affect the tax approved by this ordinance shall be equal to 5 percent of the votes in the City for all

ITEM 17.2. ATTACHMENT 3 Ordinance No. XX-2023 Page 5 of 5 candidates for Governor at the last gubernatorial election. The election on a qualified initiative to affect the tax shall be a regular citywide election. An initiative affecting the tax shall be approved only if at least two-thirds of the votes cast on the measure are in favor of its approval.

Section 5. Severability Clause.

If any article, section, subsection, sentence, phrase of clause of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion of this Ordinance. The voters of Zone 8 hereby declare that they would have adopted the remainder of this Ordinance, including each article, section, subsection, sentenced phrase or clause, irrespective of the invalidity of any other article, section, subsection, sentence, phrase or clause.

Section 6. Effective Date and Posting.

This Ordinance shall take effect immediately upon its approval by two-thirds of the voters voting within the Zone in an election to be held on December 19, 2023, so that taxes shall first be collected hereunder for the tax year beginning July 1, 2024.

PASSED AND ADOPTED, by the City Council of the City of Rancho Cordova this ___ day of ________ 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Linda Budge, Mayor
ATTEST:

Stacy Leitner, CMC
City Clerk

Legend
Annexation Boundary
Parcel Boundary

RANCHO CORDOVA PKWY

CHRYSANTHY BLVD
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CITY OF RANCHO CORDOVA

TRANSIT RELATED SERVICES SPECIAL TAX AREA
ANNEXATION 8
(THE RANCH ACTIVE ADULT PROJECT)
ITEM 17.2.

ATTACHMENT 4
Exhibit A to the Ordinance

ITEM 17.2. ATTACHMENT 5 Exhibit B to the Ordinance
Amount of Tax per Parcel by Land Use Category
A. Residential Dwelling Units
As adjusted for inflation from the original base year, the amount of Tax per Parcel for fiscal year 2023-2024 for Residential Land Use Categories shall be $132.85 per low density residential dwelling unit or low density residential dwelling unit equivalent, $106.28 per medium density residential dwelling unit or medium density residential dwelling unit equivalent, or $79.71 per high density residential dwelling unit or high density residential dwelling unit equivalent (Multi-family residential units on a single parcel shall be assessed on a proportionately equivalent basis (e.g., a two-unit attached housing structure, such as a duplex, would be deemed to consist of two residential parcels for purposes of the Transit- Related Services Special Tax).

B. Non-Residential
As adjusted for inflation from the original base year, the amount of Tax per Parcel for fiscal year 2023-2024 for Non-Residential Land Use Categories (except Recreational and Agricultural) shall be $3,406.27 per retail and service commercial acre, $2,928.01 per commercial mixed use or office commercial acre.

C. Inflator Formula
The tax is subject to an annual inflator formula based on the Consumer Price Index for all Urban Consumers (CPI-U) for the San Francisco-Oakland-San Jose Area, or six percent, whichever is less.

MEMORANDUM

City Council Staff Report - Page 1 of 2

ITEM 19.1.

DATE: November 6, 2023

TO: Honorable Mayor and Council Members

FROM: Kim Juran, Administrative Services Director

SUBJECT: A RESOLUTION APPROVING A GRANT AGREEMENT BETWEEN

THE CITY OF RANCHO CORDOVA AND CORDOVA COMMUNITY

COUNCIL FOUNDATION FOR THE MINE SHAFT BUILDING

TRANSFER OF OWNERSHIP AND RELOCATION AND A

RESOLUTION APPROVING A LOAN AGREEMENT WITH THE

CORDOVA COMMUNITY COUNCIL FOUNDATION FOR THE MINE

SHAFT BUILDING RENOVATION AND EXPANSION PROJECT

RECOMMENDATION

Adopt the Resolutions.

RESULT OF RECOMMENDED ACTION

Adoption of the Resolutions would allow the City to move forward with executing the grant agreement for the Mine Shaft Building transfer of ownership and relocation and loan agreement for the Mine Shaft Building renovation and expansion project.

BACKGROUND

On December 19, 2022, the City Council authorized the acquisition of property at 2300 Mine Shaft Lane, Rancho Cordova, for the future US 50/Rancho Cordova Parkway Interchage Project. The building located on the portion of the property that was acquired by the City is used extensively by the Cordova Community Council Foundation (CCC) for certain events. Rather than demolish the building as was the original intent by the City, the CCC would like to continue to use the building and has requested that the City transfer ownership back to CCC so that it can be relocated to their portion of the property, allowing for historic preservation and continued use and benefit by the community. The relocation of the building is estimated to cost $1.3 million. The proposed grant agreement between the City and the CCC would transfer the ownership of the building back to CCC and provide a grant in an amount not to exceed $1.3 Million for the relocation of the building to CCC's portion of the property.

In addition to its relocation, the CCC desires to expand and improve the building to increase the capacity for community events and activities. The proposed vision for the addition and "Great Space" concept would add 7,600 square feet to the Mine Shaft building, with the capacity for a 600 person auditorium and a 360 person banquet room. The total anticipated cost of these improvements is $8.8 million.

City Council Staff Report - Page 2 of 2

At the City Council Budget Work Session on May 23, 2023, the City Council expressed support for the City to contribute $8.8 million towards the Mine Shaft "Great Space" renovation. Since that time, staff from both the City and CCC have worked together on the loan agreement proposed for adoption. The proposed loan agreement would provide a total of $8.8 million to pay for the construction of the proposed improvements to the Mine Shaft building. The agreement further states that the funds would be disbursed as construction expenses are incurred and can only be used for these improvements. It is proposed that the loan be forgiven over the course of twenty (20) years, as long as the CCC abides by the terms of the agreement, which are summarized as follows:
• Facility Use: The Mine Shaft facility will serve as a public event facility with amenities and capacity not currently available elsewhere in the City. The use of the facility will be focused on hosting events for community non-profit organizations and serving as a venue for the performing arts.
• Facility Management: CCC will be responsible for providing full building management and will develop a schedule of events for each year of this agreement. • Program Costs: CCC will be responsible for any costs related to the programming of the building unless agreed upon in writing through a separate agreement. • Payment of Construction Costs: CCC is responsible for managing and distributing payment for all costs of construction incurred for the project.

The loan will be secured with a lien against the Mine Shaft property until the loan is fully forgiven after a term of twenty-five (25) years. In the event of default under the terms of the agreement, all accrued and unpaid principal and interest on the loan shall be immediately due and payable.

It is recommended that the City Council adopt the resolution approving a grant agreement with the Cordova Community Council for the Mine Shaft building transfer of ownership and relocation and adopt the resolution approving a loan agreement for the Mine Shaft Building renovation and expansion project.

FISCAL IMPACT AND FUNDING SOURCE

The funding for the Mine Shaft project will come from the City's Community Enhancement and Investment Fund set-aside for legacy projects. The relocation grant and loan for renovation and expansion will be disbursed as project costs are incurred and are anticipated to be paid over the course of Fiscal Year 2023-24 and 2024-25.

ATTACHMENT(S)

1. Resolution Approving Mine Shaft Grant Agreement

2. Mine Shaft Grant Agreement

3. Resolution for Mine Shaft Loan Agreement

4. CCC Forgivable Loan Agreement

5. Presentation

ITEM 19.1. ATTACHMENT 1
Resolution No. XX-2023 Page 1 of 2

CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE

OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE GRANT

AGREEMENT BETWEEN CITY OF RANCHO CORDOVA AND CORDOVA COMMUNITY

COUNCIL FOUNDATION FOR MINE SHAFT BUILDING TRANSFER OF OWNERSHIP AND

RELOCATION
WHEREAS, on December 19, 2022, the City Council approved the purchase of real property located at 2300 Mine Shaft Lane, Rancho Cordova (the “Property”) from the Cordova Community Council Foundation(“CCC”) for the future construction of the US50/Rancho Cordova Parkway Interchange Project; and
WHEREAS, there is a building (the “Building”) that was included in the City property purchase that is located half on the City property and half on property that is still owned by Cordova Community Council Foundation that is used extensively for certain community events; and
WHEREAS, the original intent of the City was to demolish the Building as part of the onramp construction project; however, the Cordova Community Council Foundation has requested that the City transfer the ownership of the Building back to the Cordova Community Council Foundation so that they can relocate the Building to their portion of the Mine Shaft property for historic preservation and continued use and benefit by the community; and WHEREAS, Cordova Community Council Foundation has also requested financial assistance to move the Building from its current location to a new location on their property; and WHEREAS, on December 19, 2022, the City Council expressed their support to contribute an amount not-to-exceed $1,300,000 for the relocation of the Building; and WHEREAS, the City has prepared an agreement (the “Grant Agreement”) that sets forth the terms under which the City will transfer ownership of the Building to CCC and provide grant funding to CCC for the relocation of the Building; and
WHEREAS, the City has determined that the transfer of the ownership of the Building to CCC and the provision of the Grant to relocate the Building to the CCC Property, pursuant to the terms of the Grant Agreement, is consistent with the interests of the health, safety, and welfare of the residents of the City.

NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA as follows:

1. The above recitals are true and are hereby incorporated into this Resolution.

2. The transfer of Ownership of the Building located partially on the Property to CCC is hereby approved.

ITEM 19.1. ATTACHMENT 1
Resolution No. XX-2023 Page 2 of 2

3. The Grant Agreement between City of Rancho Cordova and Cordova Community Council Foundation is approved in the form on file with the City Clerk with such changes as approved by the City Attorney.

4. The City Manager is hereby authorized to take such actions and execute such documents as are needed to carry out the intent of this Resolution.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 6th day of November 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Linda Budge, Mayor
ATTEST:
_______________________________
Stacy Leitner, CMC
City Clerk

ITEM 19.1. ATTACHMENT 2
CONTRACT NO.: 2023-236
Grant Agreement Between November 7, 2023
the City of Rancho Cordova and Cordova Community Council (Mine Shaft Agreement) Page 1 of 14

AGREEMENT BETWEEN CITY OF RANCHO CORDOVA

AND CORDOVA COMMUNITY COUNCIL FOUNDATION

FOR GRANT OF CITY FUNDS FOR MINE SHAFT BUILDING TRANSFER OR

OWNERSHIP AND RELOCATION
This Agreement (this “Agreement”) is entered into as of November 7, 2023 (the “Effective Date”) by and between the City of Rancho Cordova, a California municipal corporation (“City”), and Cordova Community Council Foundation, a California non- profit public benefit corporation (“CCC”). CCC and City are collectively referred to herein as the “Parties.”

RECITALS
WHEREAS, the City purchased certain property from CCC located at 2300 Mine Shaft Lane, Rancho Cordova, Sacramento County (the “County”), California, APN 072- 0231-014, as more particularly described in Exhibit A attached hereto and incorporated herein by this reference (the “City Property”) in order to construct a freeway onramp; and
WHEREAS, there is a building (the “Building”) that was included in the City property purchase that is located half on the City Property and half on property that is still owned by CCC (the “CCC Property”); and
WHEREAS, the original intent of the City was to demolish the Building as part of the onramp construction project; and
WHEREAS, CCC has used the Building in the past for community events and promotions that benefit the citizens of the City; and
WHEREAS, CCC would like to continue to use the Building and has requested that the City transfer the ownership of the Building back to CCC so that CCC can relocate the Building to the CCC Property and continue to use the Building for community events; and
WHEREAS, CCC has also requested financial assistance to move the Building from its current location to a new location on the CCC Property; and WHEREAS, CCC will enter into a third-party contract (the “Contractor”) to move the Building; and
WHEREAS, the City has agreed to provide a grant in an amount not to exceed One Million Three Hundred Thousand Dollars (1,300,000) (the “Grant”) to CCC to relocate the Building to the CCC Property; and

ITEM 19.1. ATTACHMENT 2
CONTRACT NO.: 2023-236
Grant Agreement Between November 7, 2023
the City of Rancho Cordova and Cordova Community Council (Mine Shaft Agreement) Page 2 of 14 WHEREAS, the City has determined that the transfer of the ownership of the Building to CCC and the provision of the Grant to relocate the Building to the CCC Property, pursuant to the terms of this Agreement, is consistent with the interests of the health, safety and welfare of the residents of the City.

NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties to this Agreement agree as follows:

1. Transfer of Ownership of Building. The City hereby transfers the ownership of the Building to CCC, together with all contents and fixtures located in and on the Building. This Agreement shall act as the bill of sale for the Building and there will be no other transfer documents for the Building. Other than the Grant provided in this Agreement, the City shall have no responsibility for the cost of ownership of the Building or the relocation of the Building. The City is not responsible for any damage to the Building as of and following the Effective Date of this Agreement or any damage to or destruction of the Building during or after relocation of the Building.

2. Grant. The City hereby agrees to provide the Grant to CCC in an amount not to exceed One Million Three Hundred Thousand Dollars (1,300,000) upon the terms and conditions and for the purposes set forth in this Agreement.

3. Disbursement of Grant Proceeds. Upon satisfaction of the conditions set forth in Section 4 herein, City shall disburse Grant proceeds to Contractor following CCC’s provision to City of a written requisition, in form and substance satisfactory to City, specifying the amount and use of the requested Grant proceeds, accompanied by copies of bills and invoices and such other documentation as City may reasonably require.

4. Conditions Precedent to City’s Obligation to Disburse. The obligation of City to fund and disburse the Grant Proceeds is conditioned upon the receipt by City of the following:
(a) this Agreement, fully executed by CCC;
(b) a copy of CCC’s enabling operating agreement or enabling documents, certificate of good standing, corporate borrowing resolution and such other evidence satisfactory to the City that CCC is duly formed, validly existing, in good standing under the laws of the State of California, has the power and authority to enter into this Agreement, and shall be bound by their terms when executed and delivered;
(c) a copy of all of CCC’s existing and proposed contract(s) with which CCC contracts, or may contract, either directly or indirectly through an affiliate, for the provision of services which will be paid from the Grant proceeds;

ITEM 19.1. ATTACHMENT 2
CONTRACT NO.: 2023-236
Grant Agreement Between November 7, 2023
the City of Rancho Cordova and Cordova Community Council (Mine Shaft Agreement) Page 3 of 14 (d) Copies of such other documents related to the financing and development of relocation of the Building as City may reasonably request.

5. Timeliness. Grantees will have sixty (60) days following the receipt of their grant funding Agreement to provide the required insurance documents and IRS Form W-9 to the City needed to execute the Agreement. This is being done to help mitigate delay of the project and/or the inability to complete the project during the proposed Term.

6. Insurance. Prior to disbursement of the Grant proceeds, CCC shall furnish or cause to be furnished to the City duplicate originals or appropriate certificates of the following insurance policies:
(a) Workers’ Compensation. During the term of this Agreement, CCC shall fully comply with the terms of the laws of the State of California concerning workers’ compensation.
(b) General Liability Insurance. CCC shall obtain at its sole cost and keep in full force and effect during the term of this Agreement commercial general liability insurance in the amount of $1,000,000 per occurrence for bodily injury, personal injury, and property damage. Said insurance shall provide (1) that the City and its officers, agents, employees and volunteers, shall be named as additional insured’s under the policy, and (2) that the policy shall operate as primary insurance, and that (3) no other insurance effected by the City or other named insured’s will be called upon to cover a loss covered thereunder.
(c) Automobile Liability Insurance. CCC shall obtain at its sole cost and keep in full force and effect during the term of this Agreement automobile liability insurance in the amount of $1,000,000 per occurrence for bodily injury and property damage. Said insurance shall provide (1) that the City, and its officers, agents, employees and volunteers, shall be named as additional insureds under the policy, and (2) that the policy shall operate as primary insurance, and that (3) no other insurance effected by the City or other named insureds will be called upon to cover a loss covered thereunder. (d) Certificates of Insurance. CCC shall file with the City, prior to commencement of construction on the Property or any portion thereof or prior to any access to or entry on the Property as authorized by this Agreement, certificates of insurance which shall provide that no cancellation, major change in coverage, expiration, or nonrenewal will be made during the term of this Agreement, without thirty (30) calendar days written notice to the City prior to the effective date of such cancellation, or change in coverage. CCC shall deliver copies of the insurance policies to the City.
(e) Other Requirements. CCC shall also furnish or cause to be furnished to the City evidence satisfactory to the City that any contractor with

ITEM 19.1. ATTACHMENT 2
CONTRACT NO.: 2023-236
Grant Agreement Between November 7, 2023
the City of Rancho Cordova and Cordova Community Council (Mine Shaft Agreement) Page 4 of 14 whom it has contracted for the performance of work on the Property carries the same insurance required of CCC in the amounts of coverage specified above.

CCC shall also require any contractor to obtain certificates of insurance from all subcontractors in scope of and in amount satisfactory to CCC.

7. Non-Discrimination. CCC agrees that in the performance of this Agreement and in the provision of any services funded in whole or in part by the grant made by City to provider pursuant to this Agreement, CCC shall not discriminate against any employee, recipient of CCC’s services, or any other person, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, gender, or sexual orientation. In the event that CCC is a religious organization, CCC shall also not condition receipt of any of the services funded by the grant made pursuant to this Agreement upon participation in any religious instruction or service.

8. Prevailing Wages. CCC and all of CCC’s subcontractors shall comply with California Labor Code Section 1770 et seq. and all regulations adopted pursuant thereto (referred to herein as, “Prevailing Wage Laws”), and be responsible for carrying out the requirements of such provisions. CCC shall, and hereby agrees to, unconditionally indemnify, reimburse, defend, protect and hold harmless the City and its elective and appointive boards, commissions, officers, agents, attorneys, consultants and employees, and all of their respective successors and assigns (collectively, the "Indemnitees"), from and against any and all claims, demands, suits and actions at law or in equity, and losses, liabilities, expenses, penalties, fines, orders, judgments, injunctive or other relief, and costs and damages of every kind, nature and description (including but not limited to attorneys’ fees and court costs; with counsel reasonably acceptable to the City), and administrative, enforcement or judicial proceedings, whether known or unknown, and which directly or indirectly, in whole or in part, are caused by, arise from, or relate to, or are alleged to be caused by, arise from, or relate to, the payment or requirement of payment of prevailing wages or the requirement of competitive bidding in the construction of the Drainage Improvements, the failure to comply with any state or federal labor laws, regulations or standards in connection with this Agreement, including but not limited to California Labor Code Section 1770 et seq. and the Prevailing Wage Laws, or any act or omission of the City or CCC related to this Agreement with respect to the payment or requirement of payment of prevailing wages or the requirement of competitive bidding (collectively, "Claims"), whether or not any insurance policies shall have been determined to be applicable to any Claims; provided, however, that the foregoing shall not apply to Claims arising from any negligent act or omission or willful misconduct of any Indemnitees. It is further agreed that the City does not, and shall not, waive any rights against CCC which they may have by reason of this indemnity and hold harmless agreement because of the acceptance by the City, or the deposit with the City by CCC, of any of the insurance policies described in this Agreement.

As provided in California Labor Code Section 1770 et seq., the hourly and daily rate of wages to be paid each of the classes of mechanics and worker employed in

ITEM 19.1. ATTACHMENT 2
CONTRACT NO.: 2023-236
Grant Agreement Between November 7, 2023
the City of Rancho Cordova and Cordova Community Council (Mine Shaft Agreement) Page 5 of 14 connection with construction of the Drainage Improvements shall not be less than the rate of such wages then prevailing in Sonoma County. If Prevailing Wages applies to any portion of this Drainage Improvements, CCC agrees to and shall forfeit, as a penalty to the City, the sums established and applicable pursuant to California Labor Code Section 1770 et seq. for each calendar day or portion thereof that each workman employed in connection with the Drainage Improvements is paid less than the rates designated in this paragraph for any work performed under this Agreement by CCC or any subcontractors or agents of CCC; or is not reported to the labor commissioner and the City as required pursuant to California Labor Code Section 1770 et seq.

9. Indemnification. CCC shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of CCC or its employees, subcontractors, volunteers, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of CCC shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its officers, employees, agents, or volunteers; and (2) the actions of CCC or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of CCC to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve CCC from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether such insurance policies shall have been determined to apply. By execution of this Agreement, CCC acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.

10. CCC Not an Agent. Except as City may specify in writing, CCC shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. CCC shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

11. No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

12. Governing Law. The laws of the State of California shall govern this Agreement.

13. Notices. Any approval, document, or other notice which either party may desire to give to the other party under this Agreement must be made in writing and may

ITEM 19.1. ATTACHMENT 2
CONTRACT NO.: 2023-236
Grant Agreement Between November 7, 2023
the City of Rancho Cordova and Cordova Community Council (Mine Shaft Agreement) Page 6 of 14 be given by first class mail, postage prepaid, or reputable overnight delivery service or personal delivery addressed to the party to whom the notice is directed as set forth below, or at any other address as that party may later designate:

City of Rancho Cordova: City of Rancho Cordova
2729 Prospect Park Drive
Rancho Cordova, California 95670
Attn: City Manager
To CCC: Shelly Blanchard
2729 Propect Park Drive, STE 117
Rancho Cordova, CA 95670
Any written notice, demand or communication shall be deemed received immediately if delivered by hand or upon the third day from the date it is postmarked if delivered by first class, registered or certified mail.

14. Interpretation. This Agreement will be performed entirely within California and shall be construed in accordance with the laws of the State of California and any action to enforce the terms of this Agreement must be brought in the court of competent jurisdiction for the County of Sacramento, State of California.

15. Attorneys’ Fees. In the event any proceeding or action is brought in connection with the enforcement of this Agreement, the prevailing Party shall be entitled to recover reasonable attorneys’ fees and costs, including those on appeal.

16. Amendments. The Parties may amend this agreement only by a writing signed by all Parties.

17. Integration. This Agreement, including Exhibits A, attached hereto, and incorporated herein, represents the entire and integrated agreement between the Parties and supersedes all prior negotiations, representations, or agreements, either written or oral.

18. IRS Form W-9. CCC shall complete and submit Internal Revenue Form W-9 to the City before execution of this Agreement. The City’s Administrative Services Director shall have the ability to waive this requirement.

Signatures on the following page.

ITEM 19.1. ATTACHMENT 2
CONTRACT NO.: 2023-236
Grant Agreement Between November 7, 2023
the City of Rancho Cordova and Cordova Community Council (Mine Shaft Agreement) Page 7 of 14 IN WITNESS WHEREOF, the Parties have executed this Agreement as of the day and year first set forth above, which date shall be considered by the Parties to be the effective date of this Agreement.

CITY OF RANCHO CORDOVA: CORDOVA COMMUNITY COUNCIL
FOUNDATION:
______________________ ________________________
Micah Runner By:

City Manager
Date: ___________ Date: _____________
Attest:
_____________________
Stacy Leitner, CMC
City Clerk
Date: ____________
Approved as to Form:
______________________
Adam U. Lindgren, City Attorney