Rancho Cordova City Council
February 20, 2024

CITY OF RANCHO CORDOVA

CITY COUNCIL MEETING
Tuesday, February 20, 2024
5:30 PM – Regular Meeting
David B. Roberts Council Chambers
City Hall
2729 Prospect Park Drive, Rancho Cordova
How to Observe or Listen to the Meeting:
•Online at https://ranchocordovaca.portal.civicclerk.com •Online via Zoom: https://cityofranchocordova.zoom.us/j/81630466928 Webinar ID: 816 3046 6928
•By phone: +1 669 900 6833 or +1 253 215 8782
Webinar ID: 816 3046 6928

Public Comment

Members of the public who wish to address the City Council may do so in person during the meeting by completing and submitting a Speaker Card to the City Clerk.

Members of the public who wish to provide public comment via email will need to submit comments to [email protected] no later than 2:00 p.m. on Tuesday, February 20, 2024. Written comments received no later than 2:00 p.m. will be distributed to the Council, filed in the record, and will not be read aloud. All comments submitted later than 2:00 p.m. will be distributed to the Council.

If you have questions related to the City Council Meeting, please contact the City Clerk’s Office at (916) 851-8720 before Tuesday, February 20, 2024, at 2:00 p.m.

AGENDA

1. REGULAR MEETING - CALL TO ORDER/ROLL CALL

Rancho Cordova City Council - AGENDA
Regular Meeting of Tuesday, February 20, 2024

Council Members Linda Budge, Garrett Gatewood, Siri Pulipati, Donald Terry, and Mayor David Sander

2. METRO CABLE TV TELEVISION ANNOUNCEMENT

The Clerk will announce the meetings video recording and playback schedules.

3. PLEDGE OF ALLEGIANCE

The Mayor will call on someone in attendance to lead the pledge.

4. INVOCATION

Dr. Dan DeShong with River City Christian Church will give the invocation.

5. PRESENTATIONS

5.1. Introduction of New Employee Samantha Mott, Senior Communications Officer by Maria Kniestedt, Communications and Public Affairs Director.

6. PUBLIC COMMENT

Members of the public wishing to address the City Council for any matter not on the agenda may do so at this time by completing and submitting a Speaker Card to the City Clerk.

For items on the agenda, speakers will be called by the Mayor at the point on the agenda when the item will be heard. Speakers are encouraged to keep comments to three minutes or less and to state name and community of residence.

Under the provisions of the California Government Code, the City Council is prohibited from discussing or taking immediate action on any item not on the agenda unless it can be demonstrated to be of an emergency nature or the need to take immediate action arose after the posting of the agenda.

7. COUNCIL REPORTS

8. CITY MANAGER'S REPORT

9. CONSENT CALENDAR ITEMS - ROLL CALL VOTE

9.1. Subject: Meeting Minutes from the Regular City Council Meeting of February 5, 2024 and the Special Meeting of February 12, 2024.

Recommendation: Adopt the minutes.

9.2. Subject: A Resolution Authorizing the City Manager to Execute Contract No. 2024-17 in an Amount not to Exceed $212,417 with PBM Construction, Inc. to Construct the 2023 ADA Sidewalk Improvement Project - Phase 2 at Various Locations in the City.

Recommendation: Adopt the Resolution.

9.3. Subject: A Resolution Authorizing the City Manager to Execute Contract No. 2024-24 in an Amount not to Exceed $1,956,889 with Ascent Environmental, Inc. for the General Plan Update and Associated Environmental Impact Report.

Recommendation: Adopt the Resolution.

9.4. Subject: A Resolution Authorizing the City Manager to Execute an Agreement with the United

Rancho Cordova City Council - AGENDA
Regular Meeting of Tuesday, February 20, 2024

States Department of Energy to Receive Grant Funds in the Amount of $138,900 for the Purchase and Installation of Additional Electric Vehicle Chargers at City Hall.

Recommendation: Adopt the Resolution.

9.5. Subject: A Resolution Authorizing Application to the California Department of Housing and Community Development Prohousing Incentive Pilot Program Round 2 Funding and Allocating Program Funds to the Mather Veterans Village Phase 4 Affordable Housing Development Project.

Recommendation: Adopt the Resolution.

10. CONSENT PUBLIC HEARING ITEMS - ROLL CALL VOTE

10.1. Subject: Sunridge Park III – Tentative Subdivision Map and General Plan Amendment (CEQA Exempt Pursuant to Section 15183. Projects Consistent with the Community Plan, General Plan, or Zoning) – Project PLND-0822-0050 – Located at the Southwest Corner of Canyonland Drive and Timberland Drive; APN: 067-0650-052-0000.

Recommendation: Determine the project Exempt per Section 15183 Projects Consistent with a Community Plan, General Plan, or Zoning and adopt the Resolution approving the Sunridge Park III Tentative Subdivision Map and General Plan Amendment subject to the findings contained in the Resolution and Conditions of Approval.

10.2. Subject: An Ordinance Amending Sections 10.50.010 and 10.50.020 of Chapter 10.50 of Title 10 of the Rancho Cordova Municipal Code to Establish Enforceable Speed Limits on the Roads Listed in the Ordinance.

Recommendation: Waive the first reading and introduce the Ordinance.

10.3. Subject: An Ordinance of the City Council of the City of Rancho Cordova Amending Title 2 Administration and Personnel, Chapter 2.30 Planning Commission to Incorporate Additional Qualifications to At-Large Members (CEQA Exempt pursuant to Section 15061(b)(3)).

Recommendation: Waive the first reading and introduce the Ordinance.

11. PUBLIC HEARING ITEMS

11.1. Subject: Mine Shaft Digital Billboard Signs – Conditional Use Permit, Minor Design Review, and Operating Agreement (Mitigated Negative Declaration Prepared Pursuant to Article 6 of the California Environmental Quality Act) – Project PLND-0822-0047 - 2300 Mine Shaft Lane:

APN: 072-0231-014-0000.

Recommendation: Find the Initial Study/Mitigated Negative Declaration with mitigation measures that was prepared and circulated pursuant to the California Environmental Quality Act (CEQA) for the project is adequate; adopt the Resolution for the Mine Shaft Digital Billboard Signs Conditional Use Permit and Minor Design Review; and approve the Mine Shaft Digital Billboard Signs Operating Agreement.

11.2. Subject: Public Hearing to Receive Protests to the Proposed Stormwater Utility 1 Fee Increase and a Resolution to Submit the Question to a Vote of the Property Owners for Approval of the Proposed Stormwater Utility 1 Fee Increase.

Recommendation: Continue item to the March 4, 2024, City Council meeting.

12. REGULAR CALENDAR ITEMS

12.1. Subject: Communications Strategic Plan.

Recommendation: Provide July 2022 – December 2023 communications update and answer

Rancho Cordova City Council - AGENDA
Regular Meeting of Tuesday, February 20, 2024

Council questions.

12.2. Subject: Update on California Laws Enacted in 2023.

Recommendation: Receive the report.

13. COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS

14. ADJOURNMENT

ADDITIONAL INFORMATION
Special Meetings listed below are subject to change/cancellation without further notice.

Unless the Council adopts a motion to extend the meeting, any item that is not initiated before 11:00 p.m. will be continued to the next day at 5:30 p.m. or scheduled on the next regular meeting agenda of the Council.

Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Rancho Cordova City Hall.

The agenda items are accessible on the City’s website at www.cityofranchocordova.org on Thursdays or Fridays prior to the Regular City Council Meeting.

UPCOMING MEETINGS
February 27, 2024 5:30 PM Special Meeting/Work Session
March 4, 2024 4:00 PM Special Meeting/Regular Meeting
March 18, 2024 5:30 PM Regular Meeting
March 26, 2024 5:30 PM Special Meeting/Work Session
April 2, 2024 4:00 PM Special Meeting/Regular Meeting
April 23, 2024 5:30 PM Special Meeting/Work Session
May 6, 2024 4:00 PM Special Meeting/Regular Meeting
May 20, 2024 5:30 PM Regular Meeting
If you have any technical questions related to the agenda items, please contact City Hall at (916) 851- 8700.

The Rancho Cordova City Council meeting will be videotaped in its entirety and will be cablecast without interruption on Metro Cable 14, the Government Affairs Channel on the Comcast, Consolidated Communications and AT&T U-Verse Systems. Closed Captioning will be available on the playback cablecast. A DVD copy is available from the City Clerk’s Department and a webcast of this meeting will be available for viewing via video streaming from the City’s website within 48 hours of adjournment of this meeting.

Rancho Cordova City Council - AGENDA
Regular Meeting of Tuesday, February 20, 2024

In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (916) 851-8720 at least 48 hours prior to the meeting.

CERTIFICATION OF POSTING OF AGENDA
I, Stacy Leitner, City Clerk for the City of Rancho Cordova, declare that the foregoing agenda for the February 20, 2024 Regular Meeting of the Rancho Cordova City Council was posted and available for review on February 16, 2024, at City Hall of the City of Rancho Cordova, 2729 Prospect Park Drive, Rancho Cordova, California, 95670. The agenda is also available on the city website at www.cityofranchocordova.org.

Signed February 16, 2024, at Rancho Cordova, California.

Stacy Leitner, CMC
City Clerk

ITEM 9.1. ATTACHMENT 1

CITY OF RANCHO CORDOVA

CITY COUNCIL MEETING
Monday, February 5, 2024
3:30 PM – Special Meeting
5:30 PM – Regular Meeting
David B. Roberts Council Chambers
City Hall
2729 Prospect Park Drive, Rancho Cordova

DRAFT MINUTES

1. SPECIAL MEETING - CALL TO ORDER/ROLL CALL

Mayor Sander called the Special meeting to order in the David B. Roberts Council Chambers at 3:43 p.m.

Council Members Present: Linda Budge, Garrett Gatewood, Siri Pulipati, Donald Terry, and Mayor David Sander
Council Members Absent: None
Staff Members Present: Stacy Leitner, Adam Lindgren, Persephonie Riley, and Micah Runner

2. PUBLIC COMMENT

Mayor Sander stated that public comment would be taken at the time the items on the agenda were heard.

3. SPECIAL MEETING ITEMS

3.1. Subject: Sister Cities Discussion.

Recommendation: Receive presentation and provide direction to staff on the request to explore the establishment of a new sister city partnership between a city or district in South Korea and the City of Rancho Cordova.

Mayor Sander opened the public comment period. The following individuals addressed the Council or submitted public comment via email:

1. Curt Haven

ITEM 9.1. ATTACHMENT 1
Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, February 5, 2024

Mayor Sander closed the public comment period.

ACTION: Input was received regarding the Sister Cities Discussion.

3.2. Subject: Discussion Regarding a Possible Ordinance Amending Title 2, Chapter 2.08, Section 2.08.030 "Council Salaries."
Recommendation: Discuss and provide direction on a possible Ordinance amending Title 2, Chapter 2.08 "City Council," Section 2.08.030 "Council Salaries."

Mayor Sander opened the public comment period. The following individuals addressed the Council or submitted public comment via email:

1. Jim Garcia
Mayor Sander closed the public comment period.

ACTION: Motion to bring this item back before the July 2024 break by Sander second by Budge;
Motion failed by a 1:3:1 vote.

AYES: Pulipati
NOES: Gatewood, Terry, and Sander
ABSENT: None
ABSTAIN: Budge

4. ADJOURNMENT TO CLOSED SESSION

Mayor Sander adjourned the meeting to closed session at 4:43 p.m.

5. CLOSED SESSION - CALL TO ORDER/ROLL CALL

Mayor Sander called closed session to order at 4:43 p.m.

Council Members Present: Linda Budge, Garrett Gatewood, Siri Pulipati, and Mayor David Sander
Council Members Recused: Donald Terry
Staff Members Present: Adam Lindgren and Micah Runner

6. CLOSED SESSION ITEM

Council met in closed session to discuss the following item:

6.1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION: Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2)(One case).

7. OPEN SESSION - REPORT FROM CLOSED SESSION

City Attorney Adam Lindgren reported that staff was given direction and no reportable action was taken in closed session.

8. ADJOURN TO REGULAR MEETING

Mayor Sander adjourned closed session to the Regular meeting at 5:33 p.m.

9. REGULAR MEETING - CALL TO ORDER/ROLL CALL

Mayor Sander called the Regular meeting to order in the David B. Roberts Council Chambers at 5:33 p.m.

ITEM 9.1. ATTACHMENT 1
Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, February 5, 2024

Council Members Present: Linda Budge, Garrett Gatewood, Siri Pulipati, Donald Terry, and Mayor David Sander
Council Members Absent: None
Staff Members Present: Stacy Leitner, Adam Lindgren, Persephonie Riley, and Micah Runner

10. METRO CABLE TV TELEVISION ANNOUNCEMENT

The City Clerk read the meetings recordings and playback schedule.

11. PLEDGE OF ALLEGIANCE

Shelly Blanchard led the Pledge.

12. INVOCATION

Pastor Elizabeth Brick with the United Methodist Church gave the invocation.

13. PRESENTATIONS

13.1. Council Member Donald Terry's Birthday on February 8, 2024.

14. PUBLIC COMMENT

Mayor Sander opened the public comment period. The following individuals addressed the Council or submitted public comment via email:

1. Sandy M

2. Debbie R. Wolley

3. Dave Capizano

4. Beatrice Mirelez

5. James Garcia

6. Helen Whelen Bashaw

7. Andy Breen

8. Fred Lencher

9. Phil Barber

10. Randal Fine

11. Kate Amar

12. Valerie Knippschild

13. Larry Ladd

14. Jim Garcia
ACTION: Motion to move public comment to the end of the agenda by Budge second by Terry;
Motion passed with a 5:0 vote.

15. COUNCIL REPORTS

Council reported on events since the last meeting.

16. CITY MANAGER'S REPORT

City Manager Micah Runner gave his report.

17. CONSENT CALENDAR ITEMS - ROLL CALL VOTE

Mayor Sander opened the public comment period. Seeing no speakers, Mayor Sander

ITEM 9.1. ATTACHMENT 1
Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, February 5, 2024

closed the public comment period.

ACTION: Motion to approve items 17.1 through 17.4 by Budge second by Pulipati; Motion passed with a 5:0 vote.

17.1. Subject: Meeting Minutes from the Regular City Council Meeting of January 16, 2024, and the Special Meeting of January 23, 2024.

Recommendation: Adopt the minutes.

17.2. Subject: A Resolution Declaring the Results of the Mail Ballot Election for Rancho Cordova Transit-Related Services Special Tax Area Zone 8 for The Ranch Active Adult Project.

Recommendation: Adopt the Resolution.

17.3. Subject: A Resolution Authorizing the City Manager to Execute Contract No. 2024-20 with TIP Strategies, Inc in an Amount not to Exceed $150,000 for Economic Development Strategic Plan Consulting Services.

Recommendation: Adopt the Resolution.

17.4. Subject: A Resolution Authorizing the City Manager to Execute Contract Amendment No. 2023-113-1 with Tetra Tech, Inc. to Increase the Contract Amount from $99,995.41 to an Amount not to Exceed $157,869.41 for the Soil Remediation Project at 10153- 10179 Folsom Boulevard.

Recommendation: Adopt the Resolution.

18. CONSENT PUBLIC HEARING ITEMS - ROLL CALL VOTE

Mayor Sander opened the public comment period. The following individuals addressed the Council or submitted public comment via email:

1. James Garcia

2. Helen Whelan-Bashaw

3. Jim Garcia

4. Sadie
Recess 6:34 p.m. - 6:57 p.m.

Mayor Sander stated that public comment would be consolidated for items 18.1 and

19.2. Recess 7:05 p.m. - 7:13 p.m.

5. Phil Barber

6. Hank Hill

7. Kai

8. Borwin

9. Rudy

10. Matthew

11. Yuriy Chernioglo

12. James Garcia

13. Helen Whelan-Bashaw

14. Jim Garcia
ACTION: Motion to continue items 18.1 and 19.2 to the February 20, 2024 City Council

ITEM 9.1. ATTACHMENT 1
Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, February 5, 2024

meeting by Terry second by Gatewood;
Motion passed with a 5:0 vote.

18.1. Subject: An Ordinance of the City Council of the City of Rancho Cordova Amending Title 2 Administration and Personnel, Chapter 2.30 Planning Commission to Incorporate Additional Qualifications to At-Large Members (CEQA Exempt pursuant to Section 15061(b)(3)).

Recommendation: Waive the first reading and introduce the Ordinance.

19. PUBLIC HEARING ITEMS

ACTION: Motion to move items 19.1 and 20.1 to a future Council meeting by Terry second by Budge;
Motion passed with a 5:0 vote.

19.1. Subject: Mine Shaft Digital Signs Project - Conditional Use Permit, Design Review, and Operating Use Agreement (Mitigated Negative Declaration Prepared Pursuant to Article 6 of the California Environmental Quality Act) - Project PLND-0822-0047 - 2300 Mine Shaft Lane; APN: 072-0231-014-0000.

Recommendation: Find the Initial Study/Mitigated Negative Declaration with mitigation measures that was prepared and circulated pursuant to the California Environmental Quality Act (CEQA) for the project is adequate; adopt the Resolution for the Mine Shaft Digital Billboard Signs Conditional Use Permit and Minor Design Review; and approve the Mine Shaft Digital Billboard Signs Operating Agreement.

This item was moved to a future Council meeting.

19.2. Subject: Public Hearing to Receive Protests to the Proposed Stormwater Utility 1 Fee Increase and a Resolution to Submit the Question to a Vote of the Property Owners for Approval of the Proposed Stormwater Utility 1 Fee Increase.

Recommendation: Hold a noticed public hearing to consider protests to the proposed Stormwater Utility 1 increase and, if a majority protest is not received at the Protest Hearing, adopt the Resolution to submit the question of the proposed Stormwater Utility 1 Fee increase to a vote of the owners of the property subject to the proposed fee increase for approval.

This item was continued to the February 20, 2024 City Council meeting.

20. REGULAR CALENDAR ITEMS

20.1. Subject: Presentation of Best and Final Proposals from Atlas Disposal and Republic Services for the Residential Solid Waste and Street Sweeping Services Contract beginning January 1, 2025.

Recommendation: Receive the presentation and direct staff to prepare a final contract with either Atlas Disposal or Republic Services for Council approval at a later date.

This item was moved to a future Council meeting.

21. COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS

22. ADJOURNMENT

Mayor Sander adjourned the meeting in memory of Lauren Hammond at 7:26 p.m. _____________________
Stacy Leitner, CMC
City Clerk

ITEM 9.1. ATTACHMENT 2

CITY OF RANCHO CORDOVA

CITY COUNCIL MEETING
Monday, February 12, 2024
5:45 PM – Special Meeting
David B. Roberts Council Chambers
City Hall
2729 Prospect Park Drive, Rancho Cordova

DRAFT MINUTES

1. SPECIAL MEETING - CALL TO ORDER/ROLL CALL

Mayor Sander called the Special meeting to order in the David B. Roberts Council Chambers at 5:53 p.m.

Council Members Present: Linda Budge, Garrett Gatewood, Siri Pulipati, Donald Terry, and Mayor David Sander
Council Members Absent: None
Staff Members Present: Stacy Leitner, Adam Lindgren, Persephonie Riley, and Micah Runner

2. PUBLIC COMMENT

Mayor Sander stated that public comment would be taken at the time the item on the agenda is heard.

3. SPECIAL MEETING ITEM

3.1. Subject: Discuss the Future Format and Forum for Public Meetings Subject to the Ralph M. Brown Act.

Recommendation: Staff recommends generally discontinuing the use of teleconferencing for City Council and other boards, commissions, and committees that conduct their business in a public forum in accordance with the requirements of California's Ralph M. Brown Act (Brown Act).

Mayor Sander opened the public comment period. The following individuals addressed the Council or submitted public comment via email:

ITEM 9.1. ATTACHMENT 2
Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, February 12, 2024

1. Marilyn Metzger

2. Sara Malone

3. Valerie Knippschild

4. Joyce Rosenberg

5. James Garcia

6. Jennifer Garcia

7. Fayzah Mughal

8. Derald Langwell

9. Larry Ladd

10. Brenda Gustin

11. Albert & Donna Hagemyer

12. Eileen Sedilko

13. Pio Enriques

14. Tera Kolvenbach

15. Valerie Knippschild

16. Michael Phalen

17. David Gieselman

18. Marilyn Metzger

19. Sara Malone

20. Antoinetta Johnnie

21. David & Vera Ferguson

22. Winston Cook

23. Angel Ball

24. Autumn Eberhardt

25. Don & Alina Weidman

26. Lisa Phenix

27. Cathy Birch

28. Belinda Rianda
Mayor Sander closed the public comment period.

ACTION: Motion to generally discontinue the use of teleconference for public comment for City Council and other boards, commissions, and committees that conduct their business in a public forum in accordance with the requirements of California's Ralph M. Brown Act, and to give the Mayor, Vice Mayor and City Manager discretion to make any future changes related to teleconference and live streaming by Budge second by Terry;
Motion passed with a 5:0 vote.

4. ADJOURNMENT

Mayor Sander adjourned the meeting at 7:27 p.m.
_____________________
Stacy Leitner, CMC
City Clerk

MEMORANDUM

City Council Staff Report - Page 1 of 2

ITEM 9.2.

DATE: February 20, 2024

TO: Honorable Mayor and Council Members

FROM: Albert Stricker, Public Works Director
Ben Chan, Assistant Civil Engineer

SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2024-17 IN AN AMOUNT NOT TO EXCEED $212,417 WITH PBM CONSTRUCTION, INC. TO CONSTRUCT THE 2023 ADA
SIDEWALK IMPROVEMENT PROJECT - PHASE 2 AT VARIOUS

LOCATIONS IN THE CITY

RECOMMENDATION

Adopt the Resolution.

RESULT OF RECOMMENDED ACTION

Adoption of the Resolution would award construction Contract No. 2024-17 to PBM Construction, Inc. in an amount not to exceed $212,417 to construct the 2023 ADA Sidewalk Improvement Project – Phase 2.

BACKGROUND

The City conducts an ongoing program to repair broken sidewalks within residential neighborhoods. The contract, included as Attachment 2, specifies the work performed will consist of removal and replacement of broken concrete curbs, gutters, sidewalks, and sidewalk ramps at 45 locations throughout the City. The project locations specified in Attachment 3, are prioritized based on the severity of damage, proximity to schools or parks, etc.

The contract award is based on the lowest combined total amount of the base bid plus an alternate bid of 45 locations.

Bids for the project were solicited on the City’s website, CIPList.com, and the Sacramento, Placer, and El Dorado County Builders Exchanges on November 22, 2023. Seven bids were received. The bids were opened publicly on Tuesday, December 19, 2023. The lowest responsible total bid amount was $212,417. The bid summary sheet is included as Attachment

4. Staff recommends awarding the construction contract to the lowest responsible bidder, PBM Construction, Inc.

FISCAL IMPACT AND FUNDING SOURCE

City Council Staff Report - Page 2 of 2

There is no impact on the City's General Fund. Funding for this contract will consist of $200,000 from the Community Enhancement & Investment Fund and the remaining will be funded through Measure A. This project is included in the approved 2023/2024 budget.

ATTACHMENT(S)

1. Resolution

2. Contract No. 2024-17

3. Location Map

4. Bid Summary

ITEM 9.2. ATTACHMENT 1
Resolution No. XX-2024 Page 1 of 2

CITY OF RANCHO CORDOVA

RESOLUTION NO. XX-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2024-17 IN AN AMOUNT NOT TO EXCEED $212,417 WITH PBM CONSTRUCTION, INC. TO CONSTRUCT THE 2023 ADA SIDEWALK IMPROVEMENT PROJECT – PHASE 2 AT

VARIOUS LOCATIONS IN THE CITY

WHEREAS, the City solicited bids for the 2023 ADA Sidewalk Improvement Project – Phase 2 under the requirements of state and local law and publicly opened bids on December 19, 2023; and

WHEREAS, the lowest responsible bidder was PBM Construction, Inc.; and

WHEREAS, adoption of this Resolution will award construction Contract No. 2024-17 to PBM Construction, Inc. for an amount not to exceed $212,417 for the 2023 ADA Sidewalk Improvement Project – Phase 2; and

WHEREAS, funding for this project consists of $200,000 from the Community Enhancement & Investment Fund (CEIF) and the remaining is funded through Measrue A.

There is no impact to the City’s General Fund; and

WHEREAS, this project was reviewed under the requirements of the California Environmental Quality Act (CEQA) at the time the City approved its five-year Capital Improvement Program, and it has been determined to be exempt from further review pursuant to CEQA Regulation 15301(l) regarding repairs, maintenance, or minor alterations to “existing facilities,” so long as the project only involves negligible or no expansion beyond the current facilities.

NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract No. 2024-17 in an amount not to exceed $212,417 with PBM Construction, Inc. and in a form approved by the City Attorney.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 20th day of February 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ITEM 9.2. ATTACHMENT 1
Resolution No. XX-2024 Page 2 of 2

ATTEST:

David Sander, Mayor

Stacy Leitner, CMC
City Clerk

CONTRACT NO. 2024-17
5039694.3
Construction Services Agreement between February 2024
City of Rancho Cordova and PBM Construction, Inc. Page 1 of 18

CONSTRUCTION SERVICES AGREEMENT BETWEEN
THE CITY OF RANCHO CORDOVA AND PBM CONSTRUCTION, INC.

FOR THE 2023 ADA SIDEWALK IMPROVEMENT PROJECT – PHASE 2 CITY PROJECT NO. CP24-2273
THIS AGREEMENT made and entered into between the City of Rancho Cordova (“City”) and PBM Construction, Inc. (“Contractor”) as of February 21, 2024.

W I T N E S S E T H:

WHEREAS , the City Council for the City heretofore caused plans and specifications for the 2023 ADA Sidewalk Improvement Project – Phase 2 (“Project”) to be prepared, and therefore did approve and adopt said plans and specifications; and
WHEREAS, the City Council for the City did cause to be published for the time and in the manner required by law, a notice inviting sealed bids for the performance of said work; and WHEREAS, the notice was published on November 22, 2023 on CIPList.com and the City of Rancho Cordova Website (“Notice”); and
WHEREAS, the Contractor, in response to such Notice, submitted to the City Council for the City within the time specified in said Notice, and in the manner provided for therein, a sealed bid for the performance of the Project specified in said plans and specifications, which said bid and proposal, and other bids and proposals submitted in response to said Notice, the City Council opened and canvassed in the manner provided by law; and WHEREAS, the Contractor was the lowest responsible bidder for the performance of said Project, and said City Council for the City as a result of the canvass of said bids, did determine and declare Contractor to be the lowest responsible bidder for said Project and award to a contract therefore.

NOW THEREFORE, in consideration of the promises herein, it is mutually agreed between the parties hereto as follows:

Section 1. CONTRACT DOCUMENTS. The following documents are by this reference incorporated in and made a part of this Agreement: The County of Sacramento, Standard Construction Specifications dated January 2016; the Special Provisions; the contract drawings, all addenda; the Notice to Contractors; the Proposal; all required bonds; and all supplemental Agreements covering alterations, amendments, or extensions to the contract. The documents which describe the work to be performed are sometimes collectively referred to herein as the Plans and Specifications.

Section 2. TERM. The term of this Agreement shall begin on the date first noted above and shall end on June 30, 2025.

Section 3. SCOPE OF WORK. The Contractor will furnish all labor, materials, services, transportation, appliances, and mechanical workmanship required for Contract No. 2024-17 as provided for and set forth in said Plans and Specifications, or in either of them, which said Plans and Specifications are hereby referred and by such reference incorporated herein and made a part of ITEM 9.2.

ATTACHMENT 2

CONTRACT NO. 2024-17
5039694.3
Construction Services Agreement between February 2024
City of Rancho Cordova and PBM Construction, Inc. Page 2 of 18 this Agreement. All of the said work done under this Agreement shall be under the supervision of and performed to the satisfaction of the Public Works Director of the City of Rancho Cordova who shall have the right to reject any and all materials and supplies furnished by the Contractor which do not comply with the Plans and Specifications, together with the right to require the Contractor to replace any and all work furnished by the Contractor which shall not either in workmanship or material be in strict accordance with the Plans and Specifications.

Section 4. COMPLETION. Said work shall be completed and ready for acceptance.

Section 5. PAYMENT . Attached h
ereto as Exhibit “A” and by reference made a part hereof, is the bid and proposal of Contractor. Said bid and proposal will contain, as required by the terms of said specifications, the full and complete schedule of the different items with the lump sums or unit prices as so specified. The City agrees in consideration of the work to be performed for the Project herein and subject to the terms and conditions thereof, to pay Contractor all sums of money which may become due to Contractor in accordance with the terms of the aforesaid bid and proposal, and this Agreement, to wit: Two Hundred Twelve Thousand Four Hundred Seventeen Dollars and Zero Cents ($212,417.00). Said sum shall be paid in accordance with Section 8 of the Standard Specifications. With respect to that portion of the above sum as is based upon the estimated quantities specified for the general scope of the work to be performed herein, actual payment will be based upon the quantities as measured upon completion. No payment made under this Agreement shall be construed to be an acceptance of defective work or improper materials.

Section 6. PREVAILING WAGES. To the extent required by law, Contractor and all of the Contractor’s subcontractors shall comply with California Health and Safety Code Section 33422.1 and shall comply with California Labor Code Section 1770 et seq. and all regulations adopted pursuant thereto (referred to herein as, “Prevailing Wage Laws”), and be responsible for carrying out the requirements of such provisions. Pursuant to the provisions of Articles 1 and 2 of Chapter 1, Part 7, Division II, of the Labor Code of the State of California, not less than the general prevailing rate of per diem wages, and not less than the general prevailing rate of per diem wages for holidays and overtime work, for each craft, classification or type of worker needed to execute the Project contemplated under this Agreement shall be paid to all workers, laborers and mechanics employed in the execution of said Project by Contractor, or by any subcontractor doing or contracting to do any part of said Project. The appropriate determination of the Director of the California Department of Industrial Relations is filed with, and available for inspection at 2729 Prospect Park Drive, Rancho Cordova, CA 95670, the office of the Clerk of the City. Contractor shall post, at each job site, a copy of such prevailing rate of per diem wages as determined by the Director for the California Department of Industrial Relations. The Contractor shall, and hereby agrees to, unconditionally indemnify, reimburse, defend, protect and hold harmless the City and its elective and appointive boards, commissions, officers, agents, attorneys, consultants and employees, and all of their respective successors and assigns, from and against any and all claims, demands, suits and actions at law or in equity, and losses, liabilities, expenses, penalties, fines, orders, judgments, injunctive or other relief, and costs and damages of every kind, nature and description (including but not limited to attorneys’ fees and court costs; with counsel reasonably acceptable to the City), and administrative, enforcement or judicial proceedings, whether known or unknown, and which directly or indirectly, in whole or in part, are caused by, arise from, or relate to, or are alleged to be caused by, arise from, or relate to, the payment or requirement of payment of prevailing wages or the requirement of competitive bidding in the construction of the Project, the failure to comply with any state or federal labor laws, regulations or standards in connection with this Agreement, including but not limited to California Labor Code Section 1770 et seq. and the Prevailing Wage Laws, or any act or omission of the City or the Contractor related to this Agreement with respect to the payment or requirement of payment of prevailing wages or the requirement of competitive bidding, whether or not any ITEM 9.2.

ATTACHMENT 2

CONTRACT NO. 2024-17
5039694.3
Construction Services Agreement between February 2024
City of Rancho Cordova and PBM Construction, Inc. Page 3 of 18 insurance policies shall have been determined to be applicable to any such claims, demands, suits, actions, losses, liabilities, expenses, penalties, fines, orders, judgments, injunctive or other relief, costs, damages, or administrative, enforcement or judicial proceedings. It is further agreed that the City does not, and shall not, waive any rights against the Contractor which they may have by reason of this indemnity and hold harmless agreement because of the acceptance by the City, or the deposit with the City by the Contractor, of any of the insurance policies described in this Agreement.

Section 7. INSURANCE . The Contractor shall carry and maintain for the duration of the term of this Agreement, such public liability, property damage and contractual liability, auto, worker’s compensation and builders’ risk insurance as required by the specifications.

Section 8. WORKERS’ COMPENSATION CERTIFICATION. By execution of this Agreement, the Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.” Section 9. PERFORMANCE AND PAYMENT BONDS . The Contractor shall, before beginning said work for the Project, file two (2) bonds with the City, each made payable to the City. These bonds shall be issued by a surety company authorized to do business in the State of California and shall be maintained during the entire life of the Agreement at the expense of the Contractor. One bond shall be in the amount of one hundred percent (100%) of the Agreement and shall guarantee the faithful performance of the Agreement. The second bond shall be the payment bond required by California Civil Code Section 3247 et seq. and shall be in the amount of one hundred percent (100%) of the Agreement. Any alterations made in the specifications which are a part of this Agreement or in any provision of this Agreement shall not operate to release any surety from liability on any bond required hereunder and the consent to make such alterations is hereby given, and any surety on said bonds hereby waives the provisions of California Civil Code Sections 2819 and 2845.

Section 10. INDEMNIFICATION.

10.1 Contractor’
s Performance. Contractor shall indemnify, defend with counsel selected by the City, and hold harmless City, its officers, agents, employees and representatives from and against any and all claims, losses, liabilities or damages, demands and actions, including payment of reasonable attorney’s fees, arising out of or resulting from Services performed pursuant to this Agreement caused in whole or in part by any negligent or willful act or omission of Contractor, its officers, agents, employees, or anyone directly or indirectly acting on behalf of Contractor. The foregoing obligation of Contractor shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Contractor or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Contractor from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Contractor acknowledges and ITEM 9.2.

ATTACHMENT 2

CONTRACT NO. 2024-17

5039694.3
Construction Services Agreement between February 2024
City of Rancho Cordova and PBM Construction, Inc. Page 4 of 18

agrees to the provisions of this Section and that it is a material element of consideration.

10.2 PERS Indemnification. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing Services under this Agreement is determined by a court of competent jurisdiction of the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of City, Contractor shall indemnify, defend, and hold harmless City for the payment of any and all employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City, and any attorneys’ fees and costs incurred by the City to enforce this Section.

10.3 No Limitation of Liability for Indemnification. The indemnities set forth in this Section shall not be limited by the insurance requirements set forth in the Contract.

Section 11. Nondiscrimination and Equal Opportunity. Contractor shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Contractor under this Agreement. Contractor shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Contractor thereby. Contractor shall include the provisions of this section in any subcontract approved by the City.

Section 12. AMENDMENTS. No modification or amendment of this Agreement is effective unless made in writing and signed by both the City and Contractor.

Section 13. ASSIGNMENT AND SUBCONTRACTING. Contractor shall not assign or transfer any interest in this Agreement without the prior written consent of the City.

Section 14. MISCELLANEOUS PROVISIONS .

14.1 Successors. This Agreement shall bind and inure to the heirs, devisees, assignees, and successors in interest of Contractor and to the successors in interest of Contractor in the same manner as if such parties had been expressly named herein.

All times stated herein or in the contract documents are of the essence hereof. As used in this instrument the singular includes the plural, and the masculine includes the feminine and the neuter. This Agreement may create a possessory interest subject to property taxation, and Contractor may be subject to the payment of property taxes levied on such interest.

14.2 Contract Administration. This Agreement shall be administered by Jesse Yabes ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.

14.3 Notices. Any written notice to Consultant shall be sent to:

Greg Tornberg
PBM Construction, Inc.

ITEM 9.2.

ATTACHMENT 2

CONTRACT NO. 2024-17

5039694.3
Construction Services Agreement between February 2024
City of Rancho Cordova and PBM Construction, Inc. Page 5 of 18

4500 Yankee Hill Ct, Ste A
Rocklin, CA 95677
916-316-2114
[email protected]

Any written notice to City shall be sent to:

Ben Chan
City of Rancho Cordova
Department of Public Works
2729 Prospect Park Drive
Rancho Cordova, CA 95670

14.4 IRS Form W-9. Contractor shall complete and submit Internal Revenue Service Form W-9 to the City before execution of this Agreement. The City’s Finance Director shall have authority to waive this requirement.

14.5 Governing Law and Venue. The laws of the State of California shall govern this Agreement. Venue for any action regarding this Agreement shall be in the Superior Court of the County of Sacramento or in the United States District Court for the Eastern District of California.

14.6 Attorneys’ Fees. If a Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provisions of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that Party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

14.7 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

14.8 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

14.9 Survival. The obligations of this Agreement, which by their nature would continue beyond the term or expiration of this Agreement, including without limitation obligations regarding indemnification shall survive the term or expiration of this Agreement.

14.10 Entire Agreement. This Agreement, including the terms of payment attached hereto and incorporated herein as Exhibit A, and the Contract Documents as referenced above in Section 1, of this Agreement, represents the entire and integrated Agreement between City and Contractor and supersedes all prior negotiations, representations, and Agreements regarding the subject matter of this Agreement, either written or oral.

ITEM 9.2.

ATTACHMENT 2

CONTRACT NO. 2024-17

5039694.3
Construction Services Agreement between February 2024
City of Rancho Cordova and PBM Construction, Inc. Page 6 of 18

Section 15. REQUIRED CONTRACT PROVISIONS – FHWA 1273 – REVISED JULY 5, 2022,

FEDERAL-AID CONSTRUCTION CONTRACTS

I. General
II. Nondiscrimination
III. Non-segregated Facilities
IV. Davis-Bacon and Related Act Provisions
V. Contract Work Hours and Safety Standards Act
Provisions
VI. Subletting or Assigning the Contract
VII. Safety: Accident Prevention
VIII. False Statements Concerning Highway Projects
IX. Implementation of Clean Air Act and Federal Water
Pollution Control Act
X. Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion
XI. Certification Regarding Use of Contract Funds for
Lobbying
XII. Use of United States-Flag Vessels:

ATTACHMENTS
A. Employment and Material s Preference for Appalachian Development Highway System or Appalachian Local Access
Road Contracts (included in Appalachian contracts only)

I. GENERAL

1. Form FHWA-1273 must be physically incorporated in each construction contract funded under title 23, United States Code, as required in 23 CFR 633.102(b) (excluding
emergency contracts solely intended for debris removal). The contractor (or subcontractor) must insert this form in each subcontract and further require its inclusion in all lower tier subcontracts (excluding purchase orders, rental agreements and other agreements for supplies or services). 23 CFR
633.102(e).

The applicable requirements of Form FHWA-1273 are
incorporated by reference fo r work done under any purchase order, rental agreement or agreement for other services. The prime contractor shall be responsible for compliance by any subcontractor, lower-tier subcontra ctor or service provider. 23 CFR 633.102(e).

Form FHWA-1273 must be included in all Federal-aid design- build contracts, in all subcontracts and in lower tier
subcontracts (excluding subcontr acts for design services, purchase orders, rental agreements and other agreements for supplies or services) in accordance with 23 CFR 633.102. The design-builder shall be responsible for compliance by any subcontractor, lower-tier subcontractor or service provider.

Contracting agencies may reference Form FHWA-1273 in
solicitation-for-bids or req uest-for-proposals documents, however, the Form FHWA-1273 must be physically
incorporated (not referenced) in all contracts, subcontracts and lower-tier subcontracts (excl uding purchase orders, rental agreements and other agreements for supplies or services related to a construction contract). 23 CFR 633.102(b).

2. Subject to the applicability criteria noted in the following sections, these contract provisions shall apply to all work performed on the contract by the contractor's own organization and with the assistance of workers under the contractor's immediate superintendence and to all work performed on the contract by piecework, station work, or by subcontract. 23 CFR 633.102(d).

3. A breach of any of the stipulations contained in these Required Contract Provisions may be sufficient grounds for withholding of progress payments, withholding of final
payment, termination of the contract, suspension / debarment or any other action determined to be appropriate by the contracting agency and FHWA.

4. Selection of Labor: During the performance of this contract, the contractor shall not use convict labor for any purpose within the limits of a construction project on a Federal-aid highway unless it is labor performed by convicts who are on parole, supervised release, or probation. 23 U.S.C. 114(b).

The term Federal-aid highway does not include roadways
functionally classified as local roads or rural minor collectors. 23 U.S.C. 101(a).

II. NONDISCRIMINATION (23 CFR 230.107(a); 23 CFR Part
230, Subpart A, Appendix A; EO 11246)

The provisions of this section related to 23 CFR Part 230, Subpart A, Appendix A are applicable to all Federal-aid construction contracts and to all related construction
subcontracts of $10,000 or more. The provisions of 23 CFR Part 230 are not applicable to ma terial supply, engineering, or architectural service contracts.

In addition, the contractor and all subcontractors must comply with the following policies: Executive Order 11246, 41 CFR Part 60, 29 CFR Parts 1625-1627, 23 U.S.C. 140, Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d et seq.), and related regulations including 49 CFR Parts 21, 26, and 27; and 23 CFR Parts 200, 230, and 633.

The contractor and all subcontractors must comply with: the requirements of the Equal Oppor tunity Clause in 41 CFR 60-

1.4(b) and, for all construction contracts exceeding $10,000, the Standard Federal Equal Employment Opportunity
Construction Contract Specifications in 41 CFR 60-4.3.

Note: The U.S. Department of Labor has exclusive authority to determine compliance with Executive Order 11246 and the policies of the Secretary of Labor including 41 CFR Part 60, and 29 CFR Parts 1625-1627. The contracting agency and
the FHWA have the authority and the responsibility to ensure compliance with 23 U.S.C. 140, Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d et seq.), and related regulations including 49 CFR Parts 21, 26, and 27; and 23 CFR Parts 200, 230, and 633.

The following provision is adopted from 23 CFR Part 230, Subpart A, Appendix A, with appropriate revisions to conform to the U.S. Department of Labor (US DOL) and FHWA
requirements.

1. Equal Employment Opportunity: Equal Employment
Opportunity (EEO) requirements not to discriminate and to take affirmative action to assure equal opportunity as set forth under laws, executive orders, rules, regulations (see 28 CFR Part 35, 29 CFR Part 1630, 29 CFR Parts 1625-1627, 41 CFR
Part 60 and 49 CFR Part 27) and orders of the Secretary of Labor as modified by the provis ions prescribed herein, and ITEM 9.2.

ATTACHMENT 2

CONTRACT NO. 2024-17

5039694.3
Construction Services Agreement between February 2024
City of Rancho Cordova and PBM Construction, Inc. Page 7 of 18

imposed pursuant to 23 U.S.C. 140, shall constitute the EEO and specific affirmative action standards for the contractor's project activities under this c ontract. The provisions of the Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.) set forth under 28 CFR Part 35 and 29 CFR Part 1630 are incorporated by reference in this contract. In the execution of this contract, the contractor agrees to comply with the following minimum specific requirement activities of EEO:

a. The contractor will work with the contracting agency and the Federal Government to ensure that it has made every good faith effort to provide equal opportunity with respect to all of its terms and conditions of employment and in their review of activities under the contract. 23 CFR 230.409 (g)(4) & (5).

b. The contractor will accept as its operating policy the following statement:

"It is the policy of this Company to assure that applicants are employed, and that employees are treated during
employment, without regard to their race, religion, sex, sexual orientation, gender identity, color, national origin, age or disability. Such action shall include: employment, upgrading, demotion, or transfer; recruitm ent or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including
apprenticeship, pre-apprenticeship, and/or on-the-job
training."

2. EEO Officer: The contractor will designate and make known to the contracting officers an EEO Officer who will have the responsibility for and must be capable of effectively
administering and promoting an active EEO program and who must be assigned adequate authority and responsibility to do so.

3. Dissemination of Policy: All members of the contractor's staff who are authorized to hire, supervise, promote, and discharge employees, or who recommend such action or are substantially involved in such action, will be made fully cognizant of and will implement the contractor's EEO policy and contractual responsibilities to provide EEO in each grade and classification of employment. To ensure that the above agreement will be met, the following actions will be taken as a minimum:

a. Periodic meetings of supervisory and personnel office employees will be conducted before the start of work and then not less often than once every six months, at which time the contractor's EEO policy and its implementation will be reviewed and explained. The meetings will be conducted by the EEO Officer or other knowledgeable company official.

b. All new supervisory or personnel office employees will be given a thorough indoctrination by the EEO Officer, covering all major aspects of the contractor's EEO obligations within thirty days following their reporting for duty with the contractor.

c. All personnel who are engaged in direct recruitment for the project will be instructed by the EEO Officer in the contractor's procedures for locating and hiring minorities and women.
d. Notices and posters setting forth the contractor's EEO policy will be placed in areas readily accessible to employees, applicants for employment and potential employees.

e. The contractor's EEO policy and the procedures to
implement such policy will be brought to the attention of employees by means of meetings, employee handbooks, or
other appropriate means.

4. Recruitment: When advertising for employees, the
contractor will include in all advertisements for employees the notation: "An Equal Opportunity Employer." All such
advertisements will be placed in publications having a large circulation among minorities and women in the area from which the project work force would normally be derived.

a. The contractor will, unless precluded by a valid
bargaining agreement, conduct systematic and direct
recruitment through public and private employee referral sources likely to yield qualified minorities and women. To meet this requirement, the contractor will identify sources of potential minority group employees and establish with such identified sources procedures whereby minority and women applicants may be referred to the contractor for employment consideration.

b. In the event the contractor has a valid bargaining
agreement providing for exclusive hiring hall referrals, the contractor is expected to observe the provisions of that agreement to the extent that the system meets the contractor's compliance with EEO contract provisions. Where
implementation of such an agreement has the effect of
discriminating against minorities or women, or obligates the contractor to do the same, such implementation violates Federal nondiscrimination provisions.
c. The contractor will encourage its present employees to refer minorities and women as applicants for employment.

Information and procedures with regard to referring such applicants will be discussed with employees.

5. Personnel Actions: Wages, working conditions, and
employee benefits shall be established and administered, and personnel actions of every type, including hiring, upgrading, promotion, transfer, demotion, layoff, and termination, shall be taken without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or disability.

The following procedures shall be followed:

a. The contractor will conduct periodic inspections of project sites to ensure that working conditions and employee facilities do not indicate discriminatory treatment of project site personnel.

b. The contractor will periodically evaluate the spread of wages paid within each classification to determine any
evidence of discriminatory wage practices.

c. The contractor will periodically review selected personnel actions in depth to determine whether there is evidence of discrimination. Where evidence is found, the contractor will promptly take corrective action. If the review indicates that the discrimination may extend beyond the actions reviewed, such corrective action shall include all affected persons.

d. The contractor will promptly investigate all complaints of alleged discrimination made to the contractor in connection with its obligations under this contract, will attempt to resolve such complaints, and will take appropriate corrective action within a reasonable time. If the investigation indicates that the discrimination may affect persons other than the complainant, such corrective action shall include such other persons. Upon completion of each investigation, the contractor will inform every complainant of all of their avenues of appeal.

6. Training and Promotion:

a. The contractor will assist in locating, qualifying, and increasing the skills of minorities and women who are
applicants for employment or current employees. Such efforts ITEM 9.2.

ATTACHMENT 2

CONTRACT NO. 2024-17

5039694.3
Construction Services Agreement between February 2024
City of Rancho Cordova and PBM Construction, Inc. Page 8 of 18

should be aimed at developing full journey level status employees in the type of trade or job classification involved.

b. Consistent with the contractor's work force requirements and as permissible under Federal and State regulations, the contractor shall make full use of training programs (i.e., apprenticeship and on-the-job training programs for the geographical area of contract performance). In the event a special provision for training is provided under this contract, this subparagraph will be superseded as indicated in the special provision. The contracting agency may reserve
training positions for persons who receive welfare assistance in accordance with 23 U.S.C. 140(a).

c. The contractor will advise employees and applicants for employment of available training programs and entrance
requirements for each.

d. The contractor will periodically review the training and promotion potential of employees who are minorities and women and will encourage eligible employees to apply for such training and promotion.

7. Unions: If the contractor relies in whole or in part upon unions as a source of employees, the contractor will use good faith efforts to obtain the cooperation of such unions to increase opportunities for minorities and women. 23 CFR 230.409. Actions by the contractor, either directly or through a contractor's association ac ting as agent, will include the procedures set forth below:

a. The contractor will use good faith efforts to develop, in cooperation with the unions, joint training programs aimed toward qualifying more minorities and women for membership in the unions and increasing the skills of minorities and women so that they may qualify for higher paying employment.

b. The contractor will use good faith efforts to incorporate an EEO clause into each union agreement to the end that such union will be contractually bound to refer applicants without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability.

c. The contractor is to obtain information as to the referral practices and policies of the labor union except that to the extent such information is within the exclusive possession of the labor union and such labor union refuses to furnish such information to the contractor, the contractor shall so certify to the contracting agency and shall set forth what efforts have been made to obtain such information.

d. In the event the union is unable to provide the contractor with a reasonable flow of referrals within the time limit set forth in the collective bargaining agreement, the contractor will, through independent recruitment efforts, fill the employment vacancies without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability; making full efforts to obtain qualified and/or qualifiable minorities and women. The failure of a union to provide sufficient referrals (even though it is obligated to provide exclusive referrals under the terms of a collective bargaining agreement) does not relieve the contractor from the requirements of this paragraph. In the event the union referral practice prevents the contractor from meeting the obligations pursuant to Executive Order 11246, as amended, and these special provisions, such contractor shall immediately notify the contracting agency.

8. Reasonable Accommodation for Applicants /
Employees with Disabilities: The contractor must be familiar with the requirements for and comply with the Americans with Disabilities Act and all rules and regulations established thereunder. Employers must provide reasonable
accommodation in all employment activities unless to do so would cause an undue hardship.

9. Selection of Subcontractors, Procurement of Materials and Leasing of Equipment: The contractor shall not
discriminate on the grounds of race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The
contractor shall take all necessary and reasonable steps to ensure nondiscrimination in the administration of this contract.

a. The contractor shall notify all potential subcontractors, suppliers, and lessors of their EEO obligations under this contract.

b. The contractor will use good faith efforts to ensure subcontractor compliance with their EEO obligations.

10. Assurances Required:

a. The requirements of 49 CFR Part 26 and the State
DOT’s FHWA-approved Disadvantaged Business Enterprise
(DBE) program are incorporated by reference.

b. The contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems
appropriate, which may include, but is not limited to:
(1) Withholding monthly progress payments;
(2) Assessing sanctions;
(3) Liquidated damages; and/or
(4) Disqualifying the contractor from future bidding as non- responsible.
c. The Title VI and nondiscrimination provisions of U.S.

DOT Order 1050.2A at Appendixes A and E are incorporated by reference. 49 CFR Part 21.

11. Records and Reports: The contractor shall keep such records as necessary to document compliance with the EEO requirements. Such records shall be retained for a period of three years following the date of the final payment to the contractor for all contract work and shall be available at reasonable times and places for inspection by authorized representatives of the contracting agency and the FHWA.

a. The records kept by the contractor shall document the following:
(1) The number and work hours of minority and non-
minority group members and women employed in each work
classification on the project;

(2) The progress and efforts being made in cooperation
with unions, when applicable, to increase employment
opportunities for minorities and women; and

(3) The progress and efforts being made in locating, hiring, training, qualifying, and upgrading minorities and women.

b. The contractors and subcontractors will submit an annual report to the contracting agency each July for the duration of the project indicating the number of minority, women, and non- minority group employees currently engaged in each work ITEM 9.2.

ATTACHMENT 2

CONTRACT NO. 2024-17

5039694.3
Construction Services Agreement between February 2024
City of Rancho Cordova and PBM Construction, Inc. Page 9 of 18

classification required by the contract work. This information is to be reported on Form FHWA-1391. The staffing data should represent the project work force on board in all or any part of the last payroll period preceding the end of July. If on-the-job training is being required by special provision, the contractor will be required to collect and report training data. The employment data should reflect the work force on board during all or any part of the last payroll period preceding the end of July.

III. NONSEGREGATED FACILITIES

This provision is applicable to all Federal-aid construction contracts and to all related construction subcontracts of more than $10,000. 41 CFR 60-1.5.

As prescribed by 41 CFR 60-1.8, the contractor must ensure that facilities provided for empl oyees are provided in such a manner that segregation on the basis of race, color, religion, sex, sexual orientation, gender identity, or national origin cannot result. The contractor may neither require such
segregated use by written or oral policies nor tolerate such use by employee custom. The cont ractor's obligation extends further to ensure that its employees are not assigned to perform their services at any location under the contractor's control where the facilities are segregated. The term "facilities" includes waiting rooms, work areas, restaurants and other eating areas, time clocks, restrooms, washrooms, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas,
transportation, and housing pr ovided for employees. The contractor shall provide separat e or single-user restrooms and necessary dressing or sleeping areas to assure privacy between sexes.

IV. DAVIS-BACON AND RELATED ACT PROVISIONS

This section is applicable to all Federal-aid construction projects exceeding $2,000 and to all related subcontracts and lower-tier subcontracts (regardle ss of subcontract size), in accordance with 29 CFR 5.5. The requirements apply to all projects located within the right-of-way of a roadway that is functionally classified as Federal-aid highway. 23 U.S.C. 113.

This excludes roadways functiona lly classified as local roads or rural minor collectors, which are exempt. 23 U.S.C. 101.

Where applicable law requires t hat projects be treated as a project on a Federal-aid highway, the provisions of this subpart will apply regardless of the location of the project. Examples include: Surface Transportation Block Grant Program projects funded under 23 U.S.C. 133 [excluding recreational trails projects], the Nationally Significant Freight and Highway Projects funded under 23 U.S.C. 117, and National Highway Freight Program projects funded under 23 U.S.C. 167.

The following provisions are from the U.S. Department of Labor regulations in 29 CFR 5.5 “Contract provisions and related matters” with minor revisions to conform to the FHWA- 1273 format and FHWA program requirements.

1. Minimum wages (29 CFR 5.5)

a. All laborers and mechanics employed or working upon
the site of the work, will be paid unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account (except such payroll deductions as are permitted by regulations issued by the Secretary of Labor under the Copeland Act (29 CFR part 3)), the full amount of wages and bona fide fringe benefits (or cash equivalents thereof) due at time of payment computed at rates not less than those contained in the wage determination of the
Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be alleged to exist between the contractor and such laborers and mechanics.

Contributions made or costs reasonably anticipated for bona fide fringe benefits under section 1(b)(2) of the Davis-Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechani cs, subject to the provisions of paragraph 1.d. of this section; also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period.

Such laborers and mechanics s hall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work actua lly performed, without regard to skill, except as provided in 29 CFR 5.5(a)(4). Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each
classification for the time actually worked therein: Provided, That the employer's payroll records accurately set forth the time spent in each classificati on in which work is performed.

The wage determination (including any additional classification and wage rates conformed under paragraph 1.b. of this
section) and the Davis-Bacon poster (WH–1321) shall be
posted at all times by the contractor and its subcontractors at the site of the work in a prominent and accessible place where it can be easily seen by the workers.

b. (1) The contracting officer shall require that any class of laborers or mechanics, including helpers, which is not listed in the wage determination and which is to be employed under the contract shall be classified in conformance with the wage determination. The contractin g officer shall approve an additional classification and wa ge rate and fringe benefits therefore only when the following criteria have been met:

(i) The work to be performed by the classification
requested is not performed by a classification in the wage determination; and

(ii) The classification is utilized in the area by the
construction industry; and

(iii) The proposed wage rate, including any bona fide
fringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination.

(2) If the contractor and the laborers and mechanics to be employed in the classification (if known), or their
representatives, and the contracting officer agree on the classification and wage rate (including the amount designated for fringe benefits where appropriate), a report of the action taken shall be sent by the contracting officer to the
Administrator of the Wage and Hour Division, U.S.

Department of Labor, Washington, DC 20210. The
Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary.

(3) In the event the contractor, the laborers or mechanics to be employed in the classification or their representatives, and the contracting officer do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where appropriate), the contracting officer shall refer the questions, including the views of all interested ITEM 9.2.

ATTACHMENT 2

CONTRACT NO. 2024-17

5039694.3
Construction Services Agreement between February 2024
City of Rancho Cordova and PBM Construction, Inc. Page 10 of 18

parties and the recommendation of the contracting officer, to the Administrator for determination. The Administrator, or an authorized representative, will issue a determination within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary.

(4) The wage rate (including fringe benefits where
appropriate) determined pursuant to paragraphs 1.b.(2) or

1.b.(3) of this section, shall be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the classification.

c. Whenever the minimum wage rate prescribed in the
contract for a class of laborer s or mechanics includes a fringe benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the wage determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof.

d. If the contractor does not make payments to a trustee or other third person, the contractor may consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program, Provided, That the Secretary of Labor has found, upon the written request of the contractor, that the applicable standards of the Davis-Bacon Act have been met. The Secretary of Labor may require the contractor to set aside in a separate account assets for the meeting of obligations under the plan or program.

2. Withholding (29 CFR 5.5)

The contracting agency shall upon its own action or upon written request of an authorized representative of the
Department of Labor, withhold or cause to be withheld from the contractor under this contract, or any other Federal contract with the same prime contractor, or any other federally- assisted contract subject to Davis-Bacon prevailing wage requirements, which is held by the same prime contractor, so much of the accrued payments or advances as may be
considered necessary to pay laborers and mechanics,

including apprentices, trainees, a nd helpers, employed by the contractor or any subcontractor the full amount of wages required by the contract. In the event of failure to pay any laborer or mechanic, including any apprentice, trainee, or helper, employed or working on the site of the work, all or part of the wages required by the contract, the contracting agency may, after written notice to the contractor, take such action as may be necessary to cause th e suspension of any further payment, advance, or guarantee of funds until such violations have ceased.

3. Payrolls and basic records (29 CFR 5.5)

a. Payrolls and basic records relating thereto shall be maintained by the contractor during the course of the work and preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work. Such records shall contain the name, address, and social security number of each such worker, his or her correct classification, hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in section 1(b)(2)(B) of the Davis-Bacon Act), daily and weekly number of hours worked, deductions made and actual wages paid. Whenever the
Secretary of Labor has found under 29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in section 1(b)(2)(B) of the Davis- Bacon Act, the contractor shall maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost incurred in providing such benefits. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs.

b. (1) The contractor shall s ubmit weekly for each week in which any contract work is perfo rmed a copy of all payrolls to the contracting agency. The payrolls submitted shall set out accurately and completely all of the information required to be maintained under 29 CFR 5.5(a)(3)(i), except that full social security numbers and home addresses shall not be included on weekly transmittals. Instead the payrolls shall only need to include an individually identifyi ng number for each employee (e.g., the last four digits of the employee's social security number). The required weekly payroll information may be submitted in any form desir ed. Optional Form WH–347 is available for this purpose fr om the Wage and Hour Division Web site. The prime contractor is responsible for the
submission of copies of payrolls by all subcontractors.

Contractors and subcontractors s hall maintain the full social security number and current address of each covered worker, and shall provide them upon request to the contracting agency for transmission to the State DOT, the FHWA or the Wage and Hour Division of the Department of Labor for purposes of an investigation or audit of compliance with prevailing wage requirements. It is not a violation of this section for a prime contractor to require a subcontractor to provide addresses and social security numbers to the prime contractor for its own records, without weekly submission to the contracting agency.

Each payroll submitted shall be accompanied by a “Statement of Compliance,” signed by the contractor or
subcontractor or his
or her agent who pays or supervises the payment of the
persons employed under the contract and shall certify the following:

(i) That the payroll for the payroll period contains the information required to be provided under 29 CFR

5.5(a)(3)(ii), the appropriate information is being
maintained under 29 CFR 5.5(a)(3)(i), and that such
information is correct and complete;

(ii) That each laborer or mechanic (including
each helper, apprentice, and trainee) employed on the
contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made
either directly or indirectly from the full wages earned, other than permissible deductions as set forth in 29 CFR part 3;

(iii) That each laborer or mechanic has been paid not
less than the applicable wage rates and fringe benefits or cash equivalents for the classification of work performed, as specified in the applicable wage determination
incorporated into the contract.

(2) The weekly submission of a properly executed
certification set forth on the reverse side of Optional Form WH–347 shall satisfy the requirement for submission of the “Statement of Compliance” required by paragraph 3.b.(2) of this section.

(3) The falsification of any of the above certifications may ITEM 9.2.

ATTACHMENT 2

CONTRACT NO. 2024-17

5039694.3
Construction Services Agreement between February 2024
City of Rancho Cordova and PBM Construction, Inc. Page 11 of 18

subject the contractor or subcontractor to civil or criminal prosecution under 18 U.S.C. 1001 and 31 U.S.C. 231.

c. The contractor or subcontractor shall make the records required under paragraph 3.a. of this section available for inspection, copying, or transcription by authorized
representatives of the contracting agency, the State DOT, the FHWA, or the Department of Labor, and shall permit such representatives to interview employees during working hours on the job. If the contractor or subcontractor fails to submit the required records or to make them available, the FHWA may, after written notice to the contractor, the contracting agency or the State DOT, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available may be
grounds for debarment action pursuant to 29 CFR 5.12.

4. Apprentices and trainees (29 CFR 5.5)
a. Apprentices (programs of the USDOL).

Apprentices will be permitted to work at less than the
predetermined rate for the work they performed when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and Training Administration, Office of Apprenticeship Training, Employer and Labor Services, or with a State Apprenticeship Agency recogni zed by the Office, or if a person is employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship
program, who is not individually registered in the program, but who has been certified by the Offi ce of Apprenticeship Training, Employer and Labor Services or a State
Apprenticeship Agency
(where appropriate) to be eligible for probationary employment as an apprentice.

The allowable ratio of apprentices to journeymen on the job site in any craft classification shall not be greater than the ratio permitted to the contractor as to the entire work force under the registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise employed as stated above, shall be paid not less than the applicable wage rate on the wage determination for the
classification of work actually performed. In addition, any apprentice performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. Where a contractor is
performing construction on a project in a locality other than that in which its program is registered, the ratios and wage rates (expressed in percentages of the journeyman's hourly rate) specified in the contractor's or subcontractor's registered program shall be observed.

Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice's level of progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage determination.

Apprentices shall be paid fringe benefits in accordance with the provisions of the appr enticeship program. If the
apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable
classification. If the Administra tor determines that a different practice prevails for the app licable apprentice classification, fringes shall be paid in accordance with that determination.

In the event the Office of Apprenticeship Training, Employer and Labor Services, or a State Apprenticeship Agency
recognized by the Office, withdraws approval of an
apprenticeship program, the contractor will no longer be permitted to utilize apprentices at less than the applicable predetermined rate for the work performed until an acceptable program is approved.

b. Trainees (programs of the USDOL).

Except as provided in 29 CFR 5.16, trainees will not be permitted to work at less than the predetermined rate for the work performed unless they are employed pursuant to and individually registered in a program which has received prior approval, evidenced by formal certification by the U.S.

Department of Labor, Employment and Training
Administration.

The ratio of trainees to journey men on the job site shall not be greater than permitted under the plan approved by the
Employment and Training Administration.

Every trainee must be paid at not less than the rate specified in the approved program for the trainee's level of progress, expressed as a percentage of the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits in accordance with the provisions of the trainee program. If the trainee program does not mention fringe benefits, trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Administrator of the Wage and Hour Division determines that there is an
apprenticeship program associated with the corresponding journeyman wage rate on the wage determination which
provides for less than full fringe benefits for apprentices. Any employee listed on the payroll at a trainee rate who is not registered and participating in a training plan approved by the Employment and Training Admini stration shall be paid not less than the applicable wage rate on the wage determination for the classification of work actua lly performed. In addition, any trainee performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed.

In the event the Employment and Training Administration withdraws approval of a training program, the contractor will no longer be permitted to utilize trainees at less than the applicable predetermined rate for the work performed until an acceptable program is approved.

c. Equal employment opportunity. The utilization of
apprentices, trainees and journeymen under this part shall be in conformity with the equal employment opportunity
requirements of Executive Order 11246, as amended, and 29 CFR part 30.

d. Apprentices and Trainees (programs of the U.S. DOT).

Apprentices and trainees work ing under apprenticeship and skill training programs which have been certified by the Secretary of Transportation as promoting EEO in connection with Federal-aid highway c onstruction programs are not subject to the requirements of paragraph 4 of this Section IV. 23 CFR 230.111(e)(2). The straight time hourly wage rates for apprentices and trainees under such programs will be
established by the particular programs. The ratio of apprentices and trainees to journeymen shall not be greater than permitted by the terms of the particular program.

5. Compliance with Copeland Act requirements. The
contractor shall comply with the requirements of 29 CFR part 3, which are incorporated by reference in this contract as provided in 29 CFR 5.5.

6. Subcontracts. The contractor or subcontractor shall insert ITEM 9.2.

ATTACHMENT 2

CONTRACT NO. 2024-17

5039694.3
Construction Services Agreement between February 2024
City of Rancho Cordova and PBM Construction, Inc. Page 12 of 18

Form FHWA-1273 in any subcontracts and also require the subcontractors to include Form FHWA-1273 in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses in 29 CFR 5.5.

7. Contract termination: debarment. A breach of the contract clauses in 29 CFR 5.5 may be grounds for termination of the contract, and for debarment as a contractor and a
subcontractor as provided in 29 CFR 5.12.

8. Compliance with Davis-Bacon and Related Act
requirements. All rulings and interpretations of the Davis- Bacon and Related Acts contained in 29 CFR parts 1, 3, and 5 are herein incorporated by reference in this contract as provided in 29 CFR 5.5.

9. Disputes concerning labor standards. As provided in 29 CFR 5.5, disputes arising out of the labor standards provisions of this contract shall not be subject to the general disputes clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor

set forth in 29 CFR parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the contractor (or any of its subcontractors) and the contracting agency, the U.S. Department of Labor, or the employees or their
representatives.

10. Certification of eligibility (29 CFR 5.5)

a. By entering into this contract, the contractor certifies that neither it (nor he or she) nor any person or firm who has an interest in the contractor's firm is a person or firm ineligible to be awarded Government contracts by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1).

b. No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1).

c. The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 U.S.C. 1001.

V. CONTRACT WORK HOURS AND SAFETY STANDARDS
ACT

Pursuant to 29 CFR 5.5(b), the following clauses apply to any Federal-aid construction contract in an amount in excess of $100,000 and subject to the overtime provisions of the
Contract Work Hours and Safety Standards Act. These
clauses shall be inserted in addition to the clauses required by 29 CFR 5.5(a) or 29 CFR 4.6. As used in this paragraph, the terms laborers and mechanics include watchmen and guards.

1. Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any
workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. 29 CFR

5.5. 2. Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph 1 of this section, the contractor and any
subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and
guards, employed in violation of the clause set forth in paragraph 1 of this section, in the sum currently provided in 29 CFR 5.5(b)(2)* for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph 1 of this section. 29 CFR 5.5.

* $27 as of January 23, 2019 (See 84 FR 213-01, 218) as may be adjusted annually by the Department of Labor; pursuant to the Federal Civil Penalties Inflation Adjustment Act of 1990)

3. Withholding for unpaid wages and liquidated damages.

The FHWA or the contacting agency shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the
contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be
necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph 2 of this section. 29 CFR 5.5.

4. Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs 1 through 4 of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs 1 through 4 of this section. 29 CFR 5.5.

VI. SUBLETTING OR ASSIGNING THE CONTRACT

This provision is applicable to all Federal-aid construction contracts on the National Highway System pursuant to 23 CFR 635.116.

1. The contractor shall perform with its own organization contract work amounting to not less than 30 percent (or a greater percentage if specified elsewhere in the contract) of the total original contract price, excluding any specialty items designated by the contracting agency. Specialty items may be performed by subcontract and the amount of any such specialty items performed may be deducted from the total original contract price before computing the amount of work required to be performed by the contractor's own organization (23 CFR 635.116).

a. The term “perform work with its own organization” in paragraph 1 of Section VI refers to workers employed or leased by the prime contractor, and equipment owned or
rented by the prime contractor, with or without operators.

Such term does not include employees or equipment of a
subcontractor or lower tier subcontractor, agents of the prime contractor, or any other assignees. The term may include payments for the costs of hiring leased employees from an employee leasing firm meeting all relevant Federal and State regulatory requirements. Leased employees may only be
included in this term if the prime contractor meets all of the ITEM 9.2.

ATTACHMENT 2

CONTRACT NO. 2024-17

5039694.3
Construction Services Agreement between February 2024
City of Rancho Cordova and PBM Construction, Inc. Page 13 of 18

following conditions: (based on longstanding interpretation)

(1) the prime contractor maintains control over the
supervision of the day-to-day activities of the leased
employees;
(2) the prime contractor remains responsible for the quality of the work of the leased employees;
(3) the prime contractor retains all power to accept or exclude individual employees from work on the project; and (4) the prime contractor remains ultimately responsible for the payment of predetermined minimum wages, the
submission of payrolls, statements of compliance and all other Federal regulatory requirements.

"Specialty Items" shall be constr ued to be limited to work that requires highly specialized knowledge, abilities, or equipment not ordinarily available in the type of contracting organizations qualified and expected to bid or propose on the contract as a whole and in general are to be limited to minor components of the overall contract. 23 CFR 635.102.

2. Pursuant to 23 CFR 635.116(a), the contract amount upon which the requirements set forth in paragraph (1) of Section VI is computed includes the cost of material and manufactured products which are to be purchased or produced by the
contractor under the contract provisions.

3. Pursuant to 23 CFR 635.116(c), the contractor shall furnish (a) a competent superintendent or supervisor who is employed by the firm, has full authority to direct performance of the work in accordance with the contract requirements, and is in charge of all construction operations (regardless of who performs the work) and (b) such other of its own organizational resources (supervision, management, and engi neering services) as the contracting officer determines is necessary to assure the performance of the contract.

4. No portion of the contract shall be sublet, assigned or otherwise disposed of except with the written consent of the contracting officer, or authorized representative, and such consent when given shall not be construed to relieve the contractor of any responsibility for the fulfillment of the contract. Written consent will be given only after the
contracting agency has assured that each subcontract is evidenced in writing and that it contains all pertinent provisions and requirements of the prime contract. (based on long- standing interpretation of 23 CFR 635.116).

5. The 30-percent self-performance requirement of paragraph (1) is not applicable to design-build contracts; however, contracting agencies may establish their own self-performance requirements. 23 CFR 635.116(d).

VII. SAFETY: ACCIDENT PREVENTION

This provision is applicable to all Federal-aid construction contracts and to all related subcontracts.

1. In the performance of this contract the contractor shall comply with all applicable Federal, State, and local laws governing safety, health, and sanitation (23 CFR Part 635).

The contractor shall provide all safeguards, safety devices and protective equipment and take any other needed actions as it determines, or as the contracting officer may determine, to be reasonably necessary to protect the life and health of
employees on the job and the safety of the public and to protect property in connection with the performance of the work covered by the contract. 23 CFR 635.108.

2. It is a condition of this contract, and shall be made a condition of each subcontract, which the contractor enters into pursuant to this contract, that the contractor and any
subcontractor shall not permit any employee, in performance of the contract, to work in surroundings or under conditions which are unsanitary, hazardous or dangerous to his/her health or safety, as determined under construction safety and health standards (29 CFR Part 1926) promulgated by the
Secretary of Labor, in accordance with Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3704). 29 CFR 1926.10.

Pursuant to 29 CFR 1926.3, it is a condition of this contract that the Secretary of Labor or authorized representative thereof, shall have right of entry to any site of contract performance to inspect or investigate the matter of compliance with the construction safety and health standards and to carry out the duties of the Secretary under Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C.
3704).

VIII. FALSE STATEMENTS CONCERNING HIGHWAY

PROJECTS

This provision is applicable to all Federal-aid construction contracts and to all related subcontracts.

In order to assure high quality and durable construction in conformity with approved plans and specifications and a high degree of reliability on statements and representations made by engineers, contractors, suppliers, and workers on Federal- aid highway projects, it is essentia l that all persons concerned with the project perform their functions as carefully, thoroughly, and honestly as possible. Willful falsification, distortion, or misrepresentation with respect to any facts related to the project is a violation of F ederal law. To prevent any
misunderstanding regarding the seriousness of these and similar acts, Form FHWA- 1022 shall be posted on each
Federal-aid highway project (23 CFR Part 635) in one or more places where it is readily ava ilable to all persons concerned with the project:

18 U.S.C. 1020 reads as follows:

"Whoever, being an officer, agent, or employee of the United States, or of any State or Territory, or whoever, whether a person, association, firm, or co rporation, knowingly makes any false statement, false representation, or false report as to the character, quality, quantity, or cost of the material used or to be used, or the quantity or quality of the work performed or to be performed, or the cost thereof in connection with the
submission of plans, maps, specif ications, contracts, or costs of construction on any highway or related project submitted for approval to the Secretary of Transportation; or

Whoever knowingly makes any false statement, false
representation, false report or fa lse claim with respect to the character, quality, quantity, or cost of any work performed or to be performed, or materials furnished or to be furnished, in connection with the c onstruction of any highway or related project approved by the Secretary of Transportation; or

Whoever knowingly makes any false statement or false
representation as to material fact in any statement, certificate, or report submitted pursuant to provisions of the Federal-aid Roads Act approved July 11, 1916, (39 Stat. 355), as amended and supplemented;

Shall be fined under this title or imprisoned not more than 5 ITEM 9.2.

ATTACHMENT 2

CONTRACT NO. 2024-17

5039694.3
Construction Services Agreement between February 2024
City of Rancho Cordova and PBM Construction, Inc. Page 14 of 18

years or both."

IX. IMPLEMENTATION OF CLEAN AIR ACT AND FEDERAL
WATER POLLUTION CONTROL ACT (42 U.S.C. 7606; 2
CFR 200.88; EO 11738)

This provision is applicable to all Federal-aid construction contracts in excess of $150,000 and to all related subcontracts. 48 CFR 2.101; 2 CFR 200.326.

By submission of this bid/propos al or the execution of this contract or subcontract, as a ppropriate, the bidder, proposer, Federal-aid construction contractor, subcontractor, supplier, or vendor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal Highway Administration and the Regional Office of the Environmental Protection Agency. 2 CFR Part 200, Appendix II.

The contractor agrees to include or cause to be included the requirements of this Section in every subcontract, and further agrees to take such action as the contracting agency may direct as a means of enforcing such requirements. 2 CFR 200.326.

X. CERTIFICATION REGARDING EBARMENT,

SUSPENSION, INELIGIBILITY AND VOLUNTARY

EXCLUSION

This provision is applicable to all Federal-aid construction contracts, design-build contracts, subcontracts, lower-tier subcontracts, purchase orders, lease agreements, consultant contracts or any other covered transaction requiring FHWA approval or that is estimated to cost $25,000 or more – as defined in 2 CFR Parts 180 and 1200. 2 CFR 180.220 and
1200.220.

1. Instructions for Certification – First Tier Participants:

a. By signing and submitting this proposal, the prospective first tier participant is providing the certification set out below.

b. The inability of a person to provide the certification set out below will not necessarily result in denial of participation in this covered transaction. The prospective first tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective first tier participant to furnish a certification or an explanation shall disqualify such a person from participation in this transaction. 2 CFR 180.320.

c. The certification in this clause is a material representation of fact upon which reliance was placed when the contracting agency determined to enter into this transaction. If it is later determined that the prospective participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the contracting agency may terminate this transaction for cause of default. 2 CFR 180.325.

d. The prospective first tier participant shall provide immediate written notice to the contracting agency to whom this proposal is submitted if any time the prospective first tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances. 2 CFR 180.345 and 180.350.

e. The terms "covered transaction," "debarred,"
"suspended," "ineligible," "participant," "person," "principal," and "voluntarily excluded," as used in this clause, are defined in 2 CFR Parts 180, Subpart I, 180.900-180.1020, and 1200. “First Tier Covered Transactions” refers to any covered transaction between a recipient or subrecipient of Federal funds and a participant (such as the prime or
general contract). “Lower Tier Covered Transactions” refers to any covered transaction under a First Tier Covered
Transaction (such as subcontracts). “First Tier Participant” refers to the participant who has entered into a covered transaction with a recipient or subrecipient of Federal funds (such as the prime or general contractor). “Lower Tier
Participant” refers any participant who has entered into a covered transaction with a First Tier Participant or other Lower Tier Participants (such as subcontractors and
suppliers).

f. The prospective first tier participant agrees by
submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 2 CFR 180.330.

g. The prospective first tier participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transactions," provided by the department or contracting agency, entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions exceeding the $25,000
threshold. 2 CFR
180.220 and 180.300.

h. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended,
ineligible, or voluntarily excluded from the covered
transaction, unless it knows that the certification is
erroneous. 2 CFR 180.300; 180.320, and 180.325. A
participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to

participate in covered transactions. 2 CFR 180.335. To
verify the eligibility of its principals, as well as the eligibility of any lower tier prospective participants, each participant may, but is not required to, check the System for Award Management website (https://www.sam.gov/).
2 CFR 180.300, 180.320, and 180.325.

i. Nothing contained in the foregoing shall be construed to require the establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of the prospective participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

j. Except for transactions authorized under paragraph (f) of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily ITEM 9.2.

ATTACHMENT 2

CONTRACT NO. 2024-17

5039694.3
Construction Services Agreement between February 2024
City of Rancho Cordova and PBM Construction, Inc. Page 15 of 18

excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. 2 CFR 180.325.

* * * * *

2. Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion – First Tier
Participants:

a. The prospective first tier participant certifies to the best of its knowledge and belief, that it and its principals:

(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal
department or agency, 2 CFR 180.335;.
(2) Have not within a three-year period preceding this
proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property, 2 CFR 180.800;

(3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (a)(2) of this certification, 2 CFR 180.700 and 180.800; and

(4) Have not within a three-year period preceding this
application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. 2 CFR 180.335(d).

(5) Are not a corporation that has been convicted of a felony violation under any Federal law within the two-year period preceding this proposal (USDOT Order 4200.6 implementing appropriations act requirements); and

(6) Are not a corporation with any unpaid Federal tax liability that has been assessed, for which all judicial and
administrative remedies have been exhausted, or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability (USDOT Order 4200.6 implementing appropriations act requirements).

b. Where the prospective participant is unable to certify to any of the statements in this certification, such prospective participant should attach an explanation to this proposal. 2 CFR 180.335 and 180.340.

3. Instructions for Certification - Lower Tier Participants:

(Applicable to all subcontracts, purchase orders, and other lower tier transactions requiring prior FHWA approval or estimated to cost $25,000 or more - 2 CFR Parts 180 and 1200). 2 CFR 180.220 and 1200.220.

a. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below.

b. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous
certification, in addition to other remedies available to the Federal Government, the department, or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

c. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous by reason of changed circumstances. 2 CFR 180.365.

d. The terms "covered transaction," "debarred,"
"suspended," "ineligible," "participant," "person," "principal," and "voluntarily excluded," as used in this clause, are defined in 2 CFR Parts 180, Subpart I, 180.900 – 180.1020, and 1200.

You may contact the person to which this proposal is

submitted for assistance in obtaining a copy of those
regulations. “First Tier Covered Transactions” refers to any covered transaction between a recipient or subrecipient of Federal funds and a participant (such as the prime or general contract). “Lower Tier Covered Transactions” refers to any covered transaction under a First Tier Covered Transaction (such as subcontracts). “First Tier Participant” refers to the participant who has entered into a covered transaction with a recipient or subrecipient of Federal funds (such as the prime or general contractor). “Lower Tier Participant” refers any participant who has entered into a covered transaction with a First Tier Participant or other Lower Tier Participants (such as subcontractors and suppliers).
e. The prospective lower tier participant agrees by
submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this
transaction originated. 2 CFR 1200.220 and 1200.332.

f. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions exceeding the $25,000 threshold. 2 CFR 180.220 and 1200.220.

g. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any lower tier prospective participants, each participant may, but is not required to, check the System for Award Management website (https://www.sam.gov/), which is compiled by the General Services Administration. 2 CFR
180.300, 180.320, 180.330, and 180.335.

h. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

i. Except for transactions authorized under paragraph e of ITEM 9.2.

ATTACHMENT 2

CONTRACT NO. 2024-17

5039694.3
Construction Services Agreement between February 2024
City of Rancho Cordova and PBM Construction, Inc. Page 16 of 18

these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 2 CFR 180.325.

* * * * *

Certification
Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion--Lower Tier
Participants:

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals:

(a) is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency, 2 CFR 180.355;

(b) is a corporation that has been convicted of a felony violation under any Federal law within the two-year period preceding this proposal (USDOT Order 4200.6 implementing appropriations act requirements); and

(c) is a corporation with any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted, or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability. (USDOT Order 4200.6 implementing appropriations act
requirements)

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant should attach an explanation to this proposal.

* * * * *

XI. CERTIFICATION REGARDING USE OF CONTRACT

FUNDS FOR LOBBYING

This provision is applicable to all Federal-aid construction contracts and to all related subcontracts which exceed
$100,000. 49 CFR Part 20, App. A.

1. The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:

a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.

b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.

2. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this ce rtification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The prospective participant also agrees by submitting its bid or proposal that the participant shall require that the language of this certification be included in all lower tier
subcontracts, which
exceed $100,000 and that all such recipients shall certify and disclose accordingly.

USE OF UNITED STATES-FLAG VESSELS:

This provision is applicable to all Federal-aid construction contracts, design-build contracts, subcontracts, lower-tier subcontracts, purchase orders, lease agreements, or any other covered transaction. 46 CFR Part 381.

This requirement applies to material or equipment that is acquired for a specific Federal-aid highway project. 46 CFR 381.7. It is not applicable to goods or materials that come into inventories independent of an FHWA funded-contract.

When oceanic shipments (or shipments across the Great Lakes) are necessary for materials or equipment acquired for a specific Federal-aid construction project, the bidder, proposer, contractor, subcontractor, or vendor agrees:

To utilize privately owned United States-flag commercial vessels to ship at least 50 percent of the gross tonnage (computed separately for dry bulk carriers, dry cargo liners, and tankers) involved, whenever shipping any equipment,
material, or commodities pursuant to this contract, to the extent such vessels are available at fair and reasonable rates for United States-flag commercial vessels. 46 CFR 381.7.

To furnish within 20 days following the date of loading for shipments originating within the United States or within 30 working days following the date of loading for shipments originating outside the United States, a legible copy of a rated, ‘on-board’ commercial ocean bill-of-lading in English for each shipment of cargo described in par agraph (b)(1) of this section to both the Contracting Officer (through the prime contractor in the case of subcontractor bills-of-lading) and to the Office of Cargo and Commercial Sealift (MAR-620), Maritime
Administration, Washington, DC 20590. (MARAD requires
copies of the ocean carrier's (mas ter) bills of lading, certified onboard, dated, with rates and charges. These bills of lading may contain business sensitive information and therefore may be submitted directly to MARA D by the Ocean Transportation Intermediary on behalf of the contractor). 46 CFR 381.7.

ITEM 9.2.

ATTACHMENT 2

CONTRACT NO. 2024-17

5039694.3
Construction Services Agreement between February 2024
City of Rancho Cordova and PBM Construction, Inc. Page 17 of 18

ATTACHMENT A - EMPLOYMENT AND MATERIALS PREFERENCE FOR APPALACHIAN DEVELOPMENT HIGHWAY SYSTEM OR

APPALACHIAN LOCAL ACCESS
ROAD CONTRACTS (23 CFR 633, Subpart B, Appendix B) This provision is applicable to all Federal-aid projects funded under the Appalachian Regional Development Act of 1965.

1. During the performance of this contract, the contractor undertaking to do work which is, or reasonably may be, done as on-site work, shall give preference to qualified persons who regularly reside in the labor area as designated by the DOL wherein the contract work is situated, or the subregion, or the Appalachian counties of the State wherein the contract work is situated, except:

a. To the extent that qualified persons regularly residing in the area are not available.

b. For the reasonable needs of the contractor to employ supervisory or specially experienced personnel necessary to assure an efficient execution of the contract work.

c. For the obligation of the contractor to offer employment to present or former employees as the result of a lawful collective bargaining contract, provided that the number of nonresident persons employed under this subparagraph (1c) shall not exceed 20 percent of the total number of employees employed by the contractor on the contract work, except as provided in subparagraph (4) below.

2. The contractor shall place a job order with the State Employment Service indicating (a) the classifications of the laborers, mechanics and other employees required to perform the contract work, (b) the number of employees required in each classification, (c) the date on which the participant estimates such employees will be required, and (d) any other pertinent information required by the State Employment Service to complete the job order form. The job order may be placed with the State Employment Service in writing or by telephone. If during the course of the contract work, the information submitted by the contractor in the original job order is substantially modified, the participant shall promptly notify the State Employment Service.

3. The contractor shall give full consideration to all qualified job applicants referred to him by the State Employment Service. The contractor is not required to grant employment to any job applicants who, in his opinion, are not qualified to perform the classification of work required.

4. If, within one week following the placing of a job order by the contractor with the State Employment Service, the State Employment Service is unable to refer any qualified job applicants to the contractor, or less than the number requested, the State Employment Service will forward a certificate to the contractor indicating the unavailability of applicants. Such certificate shall be made a part of the contractor's permanent project records. Upon receipt of this certificate, the contractor may employ persons who do not normally reside in the labor area to fill positions covered by the certificate, notwithstanding the provisions of subparagraph (1c) above.

5. The provisions of 23 CFR 633.207(e) allow the contracting agency to provide a contractual preference for the use of mineral resource materials native to the Appalachian region.

6. The contractor shall include the provisions of Sections 1 through 4 of this Attachment A in every subcontract for work which is, or reasonably may be, done as on-site work.

ITEM 9.2.

ATTACHMENT 2

CONTRACT NO. 2024-17

5039694.3
Construction Services Agreement between February 2024
City of Rancho Cordova and PBM Construction, Inc. Page 18 of 18

IN WITNESS WHEREOF, the City Council and Contractor have caused this Agreement to be executed as of the day and year first above written.

CITY OF RANCHO CORDOVA: CONTRACTOR:

Micah Runner, City Manager Greg Tornberg, Vice President

______
D a t e D a t e

Attest:

Stacy Leitner, CMC, City Clerk

Date

Approved as to Form:

Adam U. Lindgren, City Attorney

Date

Last revised June 23, 2022

ITEM 9.2.

ATTACHMENT 2

^_
^_
^_ ^_^_
^_
^_
^_^_ ^_^_^_^_^_^_
^_
^_^_
^_
^_
^_^_
^_^_^_
^_^_^_^_
^_
^_
^_^_
^_
^_
^_ ^_^_^_^_^_
^_
^_
^_
^_
2709 DAWES ST
1530 KLAMATH RIVER DR
10021 NEBULA WAY
10085 NEBULA WAY
10091 NEBULA WAY
10756 PEDRO WAY
3121 PORTSMOUTH DR
10025 YUKON RIVER WAY
10045 YUKON RIVER WAY
11108 CONGO RIVER CT
11100 CONGO RIVER CT
1765 KLAMATH RIVER DR 1769 KLAMATH RIVER DR
11030 CHEMO RIVER CT
11033 CHEMO RIVER CT
10748 PEDRO WAY 2632 QUEENWOOD DR
2606 QUEENWOOD DR
12735 THORNBERG WAY
10030 YUKON RIVER WAY
12659 EVANSTON WAY
12662 EVANSTON WAY
4115 ANATOLIA DR
4139 ANATOLIA DR
4143 ANATOLIA DR
11020 CYRUS RIVER CT
11025 KENEBEE RIVER CT
11026 KENEBEE RIVER CT
11011 RAINBOW RIVER CT
3501 CAP ROCK WAY
11700 AZALEA GARDEN WAY
1740 KLAMATH RIVER DR
1748 KLAMATH RIVER DR
2260 BRIDLEWOOD DR
2934 WINCHESTER WAY
3062 RAMSGATE WAY
3156 LAURELHURST DR
3184 LAURELHURST DR
10400 AUTUMN BREEZE WAY
10403 AUTUMN BREEZE WAY
3207 LAURELHURST DR
3269 LAURELHURST DR
10437 REYMOUTH AVE
2315 BRIDLEWOOD DR
3212 LAURELHURST DR
American River
Folsom
SouthCanal
£¤50

INTERNATIONAL DR

ZINFANDEL DR

FOLSOM BLVD

ROUTIER RD

PROSPECT
PARK
DR

SUNRISE BLVD

KILGORE RD

DOUGLAS RD

OLDPLACERVILLE
RD

WHITE ROCK RD

COLOMA RD

KIEFER BLVD

RANCHO CORDOVA PKWY

GRANT LINE RD
^_ Base Bid LocationBase Bid Location
^_ Alternate Bid LocationAlternate Bid Location
City BoundaryCity Boundary
2023 ADA Sidewalk Improvement - Phase 22023 ADA Sidewalk Improvement - Phase 2 Project Location MapProject Location Map
X:\GIS_Staff\PROJECTS\PUBLIC_WORKS\MAINT_SERVICES\SIDEWALK_MAINTENANCE\2023_SIDEWALK_MAINT_LOCATIONS_PHASE_2_UPD.mxd | 12/11/2023 City of Rancho CordovaCity of Rancho Cordova
0 0.5 Mile
´
ITEM 9.2.

ATTACHMENT 3

2023 ADA Sidewalk Improvement Project - Phase 2 - CP24-2273 - Bid Summary Rancho Cordova City Hall
2729 Prospect Park Drive, Rancho Cordova, CA 95670
December 18, 2023 at 10:00 am
Contractor
A PBM Construction, Inc
B Central Valley Engineering & Asphalt, Inc.

C B&M Builders, Inc.

D TCW Concrete, Inc
E Nor-Cal Concrete, Inc
F All-American Construction, Inc
G JPB Designs, Inc
H
I
J
K
L
M
Attendees:

Haley Arata, Deputy City Clerk
Ben Chan, Public Works
Jesse Yabes, Public Works
Hall!y Arata IJeouty City! Clerk
V
Base Bid Amount
$142,417.00
$149,209.00
$147,411.00
$151,177.82
$155,844.00
$172,064.00
$261,580.00
Alternate Bid
Amount Total Bid
$70,000.00 $212,417.00
$70,260.00 $219,469.00
$74,676.00 $222,087.00
$80,953.04 $232, 130.86
$79,756.00 $235,600.00
$103,000.00 $275,064.00
$84,540.00 $346,120.00
CII
(II -
C C

CII CII
u f E :i 0 � >, -
�� f U C ::::, ra o "C C. .-0 ... ·-ii - - - CII E C
u C (! .r:. w::::,(II "C I.! o ... u -�0 C11 0 .!!! 1/) C. C - � C. 0 Cl C 0::: Cl :5! ... ·- 0 - CII CT a. a. 1/) 0 C 0::: a:i wo

X X X X X

X X X X X

X X X X X

X X X X X

X X X X X

X X X X X

X X X X X
C C
0 0
CII :;::. :;::.
ra ra 0 "C (II u u 3: J!l 0 .c !E I;:
0 ::::, t: - C u
1/) ii u 3 I!- "C CII u - ::::, .!!!, 0 -
I! 0
Q_
C (.) 0 "C C (II
ra C .... N ... .i,:: 0 -- C 0 U C C 0 CII C - 0 E E Cl. ra M (! 3 U C11 C •- M f! 0 :;::. � E
C CII Ill ::::, ::::,
ccO (.) ra (II -� E C "C "C C [Cl
.!::! C ·c: s ... (II .._ CII C C -� CII 0 0 "C
.21 CII J! CII "C I ::::, ra c. CII CII ·- u .II:
:c "C C - u .,. .c ra
(II
�!/) :5! 0
c= .c (II "C "C u ... �::::, I!!::::, CII 0 0 CII ::::, "C "C CII 0 _Q. C W0 m a:i Z 0 C II) < < 1/) u.. II) II) ID

X X X X X X X X X X

X X X X X X X X X X

X X X X X X

X X X X X X X X

X X X X X X X X

X X X X X X X X

X X X X X X X X
ITEM 9.2.

ATTACHMENT 4

MEMORANDUM

City Council Staff Report - Page 1 of 2

ITEM 9.3.

DATE: February 20, 2024

TO: Honorable Mayor and Council Members

FROM: Darcy Goulart, Planning Manager

SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2024-24 IN AN AMOUNT NOT TO EXCEED
$1,956,889 WITH ASCENT ENVIRONMENTAL, INC. FOR THE

GENERAL PLAN UPDATE AND ASSOCIATED ENVIRONMENTAL

IMPACT REPORT

RECOMMENDATION

Adopt the Resolution.

RESULT OF RECOMMENDED ACTION

Adoption of the Resolution would allow the City Manager to execute Contract No. 2024-24 with Ascent Environmental, Inc. (Ascent) for preparation of the General Plan update and associated Environmental Impact Report (EIR) in an amount not to exceed $1,956,889.

BACKGROUND

California state law requires each city and county to adopt a General Plan for the physical development of its jurisdiction. A General Plan is typically a 20-year vision of the policymakers and the community's vision for how the city will grow. The City of Rancho Cordova's current General Plan was adopted in 2006 and has undergone a few minor updates throughout the years. As part of the current 2-year budget discussion, the Council authorized staff to begin the General Plan Update process.

During the summer of 2023, the City released a Request for Qualifications (RFQ) for a comprehensive General Plan update. The City received three Statements of Qualifications in response to the RFQ. The selection committee, which was made up of various City staff, narrowed it down to two consultant teams. Those two firms were invited to submit a Request for Proposal (RFP) that included a full scope, schedule, and budget. Both firms submitted proposals by the September deadline. The selection committee thoroughly reviewed both proposals, conducted interviews of both consultant teams, including subconsultants, and from there determined that Ascent and their team of subconsultants was the best fit for preparing the General Plan update, as well as the Environmental Impact Report (EIR). The proposed cost of the General Plan update and EIR is $1,956,889 with a proposed completion date of September 2026, and an anticipated kickoff date of March 2024.

FISCAL IMPACT AND FUNDING SOURCE

City Council Staff Report - Page 2 of 2

The City has collected $1.3 million in General Plan fees through the issuance of permits that will go towards the cost of the General Plan update. The remaining cost will come from the General Fund.

ATTACHMENT(S)

1. Resolution

2. Contract No. 2024-24

ITEM 9.3. ATTACHMENT 1 Resolution No. XX-2024 Page 1 of 1

CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, APPROVING THE EXECUTION OF CONTRACT NO. 2024-24 WITH ASCENT ENVIRONMENTAL, INC. FOR PREPARATION OF THE GENERAL PLAN UPDATE AND ENVIRONMENTAL IMPACT REPORT IN AN AMOUNT NOT TO EXCEED $1,956,889 WHEREAS, the City’s current General Plan was adopted in June 2006 and the City Council now wishes to prepare a General Plan update; and WHEREAS, the City issued a request for proposals from qualifying firms for the General Plan update project, and Ascent Environmental, Inc. was determined to be the most qualified firm; and
WHEREAS, the City now desires to enter into a Professional Services Agreement with Ascent Environmental, Inc. to prepare the General Plan update and associated Environmental Impact Report.

NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract No. 2024-24 with Ascent Environmental, Inc. in an amount not to exceed $1,956,889 in a form approved by the City Attorney for preparation of the General Plan update and associated Environmental Impact Report.

PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 20th day of February 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________
David Sander, Mayor
ATTEST:

Stacy Leitner, CMC
City Clerk

CONTRACT NO.: 24-2024
Revised 10-31-2023
Professional Services Agreement between February 20, 2024 City of Rancho Cordova and Ascent Environmental, Inc. Page 1 of 15

PROFESSIONAL SERVICES AGREEMENT BETWEEN

THE CITY OF RANCHO CORDOVA AND
ASCENT ENVIRONMENTAL, INC.

T
HIS AGREEMENT for professional services is made by and between the City of Rancho Cordova, a California municipal corporation (“City”), and Ascent Environmental, Inc., a California corporation (“Professional”) as of February 20, 2024.

S
ection 1. SERVI CES. Subject to the terms and conditions set forth in this Agreement, Professional shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1 .1 Term of Services. T he term of this Agreement shall begin on the date first noted above and shall end on December 31, 2026, the date of completion specified in Exhibit A.

Professional shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8.

The time provided to Professional to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8. 1 .2 Standard of Performance. Professional shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Professional is engaged in the geographical area in which Professional practices its profession. Professional shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Professional's profession. 1 .3 Assignment of Personnel. Professional shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Professional shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1 .4 Time. P rofessional shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.2 above and to satisfy Professional’s obligations hereunder.

S
ection 2. COM PENSATION. City hereby agrees to pay Professional a sum not to exceed $1,956,889, notwithstanding any contrary indications that may be contained in Professional’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Professional’s proposal, attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Professional for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Professional for services rendered pursuant to this Agreement. Professional ITEM 9.3.

ATTACHMENT 2

CONTRACT NO.: 24-2024

Revised 10-31-2023
Professional Services Agreement between February 20, 2024 City of Rancho Cordova and Ascent Environmental, Inc. Page 2 of 15

shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Professional shall not bill City for duplicate services performed by more than one person.

Professional and City acknowledge and agree that compensation paid by City to Professional under this Agreement is based upon Professional’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Professional. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Professional and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 I
nvoices. Professional shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:

 S
erial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
 The beginning and ending dates of the billing period;  A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
 At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
 T
he total number of hours of work performed under the Agreement by Professional and each employee, agent, and subcontractor of Professional performing services hereunder, as well as a separate notice when the total number of hours of work by Professional and any individual employee, agent, or subcontractor of Professional reaches or exceeds 800 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A;
 The Professional’s signature.

2.2 M onthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Professional.

2.3 Fi nal Payment. City shall make the final payment within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.

2.4 T otal Payment. City shall pay for the services to be rendered by Professional pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever ITEM 9.3.

ATTACHMENT 2

CONTRACT NO.: 24-2024

Revised 10-31-2023
Professional Services Agreement between February 20, 2024 City of Rancho Cordova and Ascent Environmental, Inc. Page 3 of 15

incurred by Professional in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.

In no event shall Professional submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

2.5 H ourly Fees. Fees for work performed by Professional on an hourly basis shall not exceed the amounts shown on the fee schedule set forth in Exhibit B.

2.6 R eimbursable Expenses. Reimbursable expenses, if any, are set forth in Exhibit B, and shall not exceed ______________ ($_____ ). Expenses not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.

2.7 P
ayment of Taxes. Professional is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

2.8 P
ayment upon Termination. In the event that the City or Professional terminates this Agreement pursuant to Section 8, the City shall compensate the Professional for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Professional shall maintain adequate logs and timesheets in order to verify costs incurred to that date.

2.9 A
uthorization to Perform Services. The Professional is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.

Section 3. F ACILITIES AND EQUIPMENT. Except as set forth herein, Professional shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Professional only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.

C
ity shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Professional’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.

ITEM 9.3.

ATTACHMENT 2

CONTRACT NO.: 24-2024

Revised 10-31-2023
Professional Services Agreement between February 20, 2024 City of Rancho Cordova and Ascent Environmental, Inc. Page 4 of 15

Section 4. I NSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Professional, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Professional and its agents, representatives, employees, and subcontractors.

Professional shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Professional shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Professional's bid. Professional shall not allow any subcontractor to commence work on any subcontract until Professional has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Professional shall maintain all required insurance listed herein for the duration of this Agreement.

4.1 W
orkers’ Compensation. Professional shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Professional. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Professional may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Professional, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.

A
n endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Professional shall notify City within fourteen (14) days of notification from Professional’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.

The requirement to maintain Statutory Worker’s Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Professional does not have any employees.

4.2 C
ommercial General and Automobile Liability Insurance.

4.2.1 G eneral requirements. Professional, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000.00) and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00). The commercial general liability and automobile ITEM 9.3.

ATTACHMENT 2

CONTRACT NO.: 24-2024

Revised 10-31-2023
Professional Services Agreement between February 20, 2024 City of Rancho Cordova and Ascent Environmental, Inc. Page 5 of 15

liability insurance shall be per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a commercial general liability insurance or an automobile liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- owned automobiles.

4.2.2 M
inimum scope of coverage. Commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition), Code 1 (any auto). No endorsement shall be attached limiting the coverage.

4.2.3 A
dditional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy:

a. C
ity and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Professional, including the insured’s general supervision of Professional; products and completed operations of Professional; premises owned, occupied, or used by Professional; and automobiles owned, leased, or used by the Professional. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers.

b. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.

c. An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage.

d. Any failure of Professional to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.

ITEM 9.3.

ATTACHMENT 2

CONTRACT NO.: 24-2024

Revised 10-31-2023
Professional Services Agreement between February 20, 2024 City of Rancho Cordova and Ascent Environmental, Inc. Page 6 of 15

e. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Professional shall notify City within fourteen (14) days of notification from Professional’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.

4.3 P rofessional Liability Insurance. Professional, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000) covering the licensed professionals’ errors and omissions.

4. 3.1 Any deductible or self-insured retention shall not exceed $150,000 per claim.

4.3.2 An endorsement shall state that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.

4.3.3 The following provisions shall apply if the professional liability coverages are written on a claims-made form:

a. The retroactive date of the policy must be shown and must be before the date of the Agreement.

b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates.

c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Professional must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work. The City shall have the right to exercise, at the Professional’s sole cost and expense, any extended reporting provisions of the policy, if the Professional cancels or does not renew the coverage.

d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement.

4.4 A
ll Policies Requirements.

4.4.1 A cceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

ITEM 9.3.

ATTACHMENT 2

CONTRACT NO.: 24-2024

Revised 10-31-2023
Professional Services Agreement between February 20, 2024 City of Rancho Cordova and Ascent Environmental, Inc. Page 7 of 15

4.4.2 V erification of coverage. Prior to beginning any work under this Agreement, Professional shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.

4.4.3 S
ubcontractors. Professional shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

4.4.4 Deductibles and Self-Insured Retentions. Professional shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement.

D
uring the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Professional may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Professional procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.

4.4.5 W
aiver of Subrogation . Professional hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to e ffect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Professional, its employees, agents, and subcontractors.

4.4.6 N otice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Professional shall provide written notice to City at Professional’s earliest possible opportunity and in no case later than five (5) days after Professional is notified of the change in coverage.

4.5 R
emedies. In addition to any other remedies City may have if Professional fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Professional’s breach:

ITEM 9.3.

ATTACHMENT 2

CONTRACT NO.: 24-2024

Revised 10-31-2023
Professional Services Agreement between February 20, 2024 City of Rancho Cordova and Ascent Environmental, Inc. Page 8 of 15

 Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;

 Order Professional to stop work under this Agreement or withhold any payment that becomes due to Professional hereunder, or both stop work and withhold any payment, until Professional demonstrates compliance with the requirements hereof; and/or

 Terminate this Agreement.

Section 5. I
NDEMNIFICATION AND PROFESSIONAL’S RESPONSIBILITIES.

5.1 G eneral Requirement. Professional shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Professional or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Professional shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Professional or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Professional to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Professional from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Professional acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.

5.2 P
ERS Indemnification. In the event that Professional or any employee, agent, or subcontractor of Professional providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of City, Professional shall indemnify, defend, and hold harmless City for the payment of any and all employee and/or employer contributions for PERS benefits on behalf of Professional or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City, and any attorneys’ fees and costs incurred by the City to enforce this Section.

ITEM 9.3.

ATTACHMENT 2

CONTRACT NO.: 24-2024

Revised 10-31-2023
Professional Services Agreement between February 20, 2024 City of Rancho Cordova and Ascent Environmental, Inc. Page 9 of 15

5.3 Design Professionals. To the extent that the services under this Agreement include design professional services subject to California Civil Code Section 2782.8, as may be amended from time to time, Professional’s duty to indemnify under Sections 5.1 and 5.2 shall only be to the maximum extent permitted by California Civil Code Section 2782.8.

Section 6. S
TATUS OF PROFESSIONAL.

6.1 I ndependent Contractor. At all times during the term of this Agreement, Professional shall be an independent contractor as defined in Labor Code Section 3353, and shall not be an employee of City. Nothing contained in this Agreement shall be construed to be inconsistent with the foregoing relationship or status. City shall have the right to control Professional only insofar as the results of Professional's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means and methods by which Professional accomplishes services rendered pursuant to this Agreement. Professional shall have no power or authority by this Agreement to bind the City in any respect. All employees and agents hired or retained by Professional are employees and agents of Professional and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Professional by any such employees or agents, or any other person resulting from performance of this Agreement.

N
otwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Professional and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Professional shall not allow any employee, agent or subcontractor to become eligible for a claim for PERS benefits.

6.2 P
rofessional Not an Agent. Except as City may specify in writing, Professional shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Professional shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

Section 7. L EGAL REQUIREMENTS.

7.1 G overning Law. The laws of the State of California shall govern this Agreement.

7.2 C ompliance with Applicable Laws. Professional and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Professional’s ITEM 9.3.

ATTACHMENT 2

CONTRACT NO.: 24-2024

Revised 10-31-2023
Professional Services Agreement between February 20, 2024 City of Rancho Cordova and Ascent Environmental, Inc. Page 10 of 15

f ailure to comply with any law(s) or regulation(s) applicable to the performance of the work hereunder shall constitute a breach of contract.

7.3 O ther Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Professional and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

7.4 L
icenses and Permits. Professional represents and warrants to City that Professional and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Professional represents and warrants to City that Professional and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Professional and any subcontractors shall obtain and maintain valid Business Licenses from City during the term of this Agreement.

7.5 N
ondiscrimination and Equal Opportunity. Professional shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Professional under this Agreement. Professional shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Professional thereby.

P
rofessional shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. T
ERMINATION AND MODIFICATION.

8.1 Te rmination. City may cancel this Agreement at any time and without cause upon written notification to Professional.

P
rofessional may cancel this Agreement upon 60 days’ written notice to City and shall include in such notice the reasons for cancellation.

In the event of termination, Professional shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Professional delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to ITEM 9.3.

ATTACHMENT 2

CONTRACT NO.: 24-2024

Revised 10-31-2023
Professional Services Agreement between February 20, 2024 City of Rancho Cordova and Ascent Environmental, Inc. Page 11 of 15

Professional or prepared by or for Professional or the City in connection with this Agreement.

8.2 E xtension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Professional understands and agrees that, if City grants such an extension, City shall have no obligation to provide Professional with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Professional for any otherwise reimbursable expenses incurred during the extension period.

8.3 A mendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

8.4 A ssignment and Subcontracting. City and Professional recognize and agree that this Agreement contemplates personal performance by Professional and is based upon a determination of Professional’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Professional.

Professional may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Professional shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.

8.5 S
urvival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Professional shall survive the termination of this Agreement.

8.6 O
ptions upon Breach by Professional. If Professional materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:

8. 6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Professional pursuant to this Agreement;

8.6.3 R
etain a different Professional to complete the work described in Exhibit A not finished by Professional; or

8.6.4 C harge Professional the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Professional pursuant to Section 2 if Professional had completed the work.

ITEM 9.3.

ATTACHMENT 2

CONTRACT NO.: 24-2024

Revised 10-31-2023
Professional Services Agreement between February 20, 2024 City of Rancho Cordova and Ascent Environmental, Inc. Page 12 of 15

Section 9. KE EPING AND STATUS OF RECORDS.

9.1 R ecords Created as Part of Professional ’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Professional prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Professional hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Professional agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.

9.2 P
rofessional ’s Books and Records. Professional shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Professional pursuant to this Agreement.

9.3 I
nspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Professional to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.

Section 10 M
ISCELLANEOUS PROVISIONS.

10.1 A ttorneys’ Fees. If a Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that Party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10.2 V
enue. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Sacramento or in the United States District Court for the Eastern District of California.

ITEM 9.3.

ATTACHMENT 2

CONTRACT NO.: 24-2024

Revised 10-31-2023
Professional Services Agreement between February 20, 2024 City of Rancho Cordova and Ascent Environmental, Inc. Page 13 of 15

10.3 S everability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.4 N o Implied Waiver of Breach . The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 S uccessors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.

10.6 U
se of Recycled Products. Professional shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.

10.7 C
onflict of Interest. Professional may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Professional in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

P
rofessional shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.

Professional hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Professional was an employee, agent, appointee, or official of the City in the previous twelve months, Professional warrants that it did not participate in any manner in the forming of this Agreement. Professional understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Professional will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Professional will be required to reimburse the City for any sums paid to the Professional. Professional understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.

10.8 S
olicitation. Professional agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

ITEM 9.3.

ATTACHMENT 2

CONTRACT NO.: 24-2024

Revised 10-31-2023
Professional Services Agreement between February 20, 2024 City of Rancho Cordova and Ascent Environmental, Inc. Page 14 of 15

10.9 Contract Administration. This Agreement shall be administered by Darcy Goulart ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.

10.10 N
otices. Any written notice to Professional shall be sent to:

Ascent Environmental, Inc.

Attn: Patrick Angell, Principal
455 Capitol Mall, Suite 300
Sacramento, CA 95814

Email Address (for Insurance Update Requests)
pat
[email protected]

Any written notice to City shall be sent to:

Darcy Goulart, Planning Manager
2729 Prospect Park Drive, Suite 100
Rancho Cordova, CA 95670

10.11 P
rofessional Seal. Where applicable in the determination of the Contract Administrator or when required by law, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example.

_________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.

10.12 I
ntegration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A, and the compensation schedule attached hereto and incorporated herein as Exhibit B, represents the entire and integrated agreement between City and Professional and supersedes all prior negotiations, representations, or agreements, either written or oral.

10.13 I
RS Form W -9. Professional shall complete and submit Internal Revenue Service Form W-9 to the City before execution of this Agreement. The City’s Finance Director shall have authority to waive this requirement.

ITEM 9.3.

ATTACHMENT 2

CONTRACT NO.: 24-2024

Revised 10-31-2023
Professional Services Agreement between February 20, 2024 City of Rancho Cordova and Ascent Environmental, Inc. Page 15 of 15

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the day and year first set forth above, which date shall be considered by the Parties to be the effective date of this Agreement.

CITY OF RANCHO CORDOVA PROFESSIONAL

______________________________ ______________________________ Micah Runner, City Manager Patrick Angell, Principal

Date: ____________________ D ate: ____________________

Attest:

______________________________
Stacy Leitner, CMC, City Clerk

Date: ____________________

Approved as to Form:

______________________________
Adam U. Lindgren, City Attorney

Date: ____________________

ITEM 9.3.

ATTACHMENT 2

CONTRACT NO.: 24-2024

Professional Services Agreement between [DATE]
City of Rancho Cordova and ______________--Exhibit A Page 1 of 1

EXHIBIT A

SCOPE OF SERVICES

.

ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024 1 | Page
TASK 1. Project Initiation
Task 1.1. Kickoff Meeting and City Tour
The Ascent team will jointly organize and attend a kickoff meeting with key staff from the City to discuss the City’s goals and aspirations for the project, confirm the planning area boundary and special planning areas, review and confirm the project schedule and deliverables, clarify roles and responsibilities, and establish communication protocols. Following the meeting, the Ascent team will participate in a tour of the city to examine the key issues and opportunities that will be addressed in the General Plan Update.

Task 1.2. Review of Existing Data
The Ascent team will prepare a data request list to gather information from the City for use in the development of the General Plan Update and EIR. We will review the City’s current General Plan as well as general plans from surrounding jurisdictions, the 2021–2029 Housing Element, specific plans, Zoning Ordinance, infrastructure plans, and other existing documents and GIS maps from the City of Rancho Cordova. We will also gather information from the City on the status of approved and proposed specific plans and large-scale development projects in the city, including extent of development, potential entitlement amendments, and whether the projects are subject to a development agreement.

Task 1.3. Confirm Planning Area Boundary and Special Planning Areas Following information gathered at the Kickoff Meeting and joint Planning Commission/City Council meeting, Ascent will work with City staff to confirm the General Plan Planning Area and Special Planning Area boundaries prior to preparing the base map and Existing Conditions Report. Depending on the extent of proposed changes to the Planning Area, this task may include confirming the new Planning Area boundary at the first set of study sessions with the Planning Commission and City Council (see Task 2.8).

Task 1.4. Map Book and Base Map
After confirming the Planning Area boundary, Ascent will create a digital map book that compiles GIS mapping data provided by the City into a series of base maps.

Task 1 Deliverables
 Kickoff meeting agenda and notes
 Data and document request memo
 Digital map book and base maps
TASK 2. Community Engagement
Ascent and Plan to Place will collaborate with the City’s Communications and Public Affairs Department and Planning Division to prepare a systematic approach and an engagement plan that outlines a transparent process and identifies outreach to key populations throughout the city to engage all segments of the community including residents, stakeholders, and decision makers. Using the City’s Neighborhood Engagement program, Plan to Place and Ascent will focus on efforts that identify underrepresented neighborhoods that have not historically participated in the public process by identifying and overcoming barriers that limit participation and input. Working with the Community Engagement Division, Plan to Place will identify “community connectors” that are key community representatives from community-based organizations, faith-based organizations, and others to build relationships with typically underrepresented groups.

ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024

2 | Page
The outreach efforts will be based on the following core objectives:
 Preparing messaging and outreach strategies that are comprehensive and inclusive  Offering various methods of community participation that are accessible by all (virtual and in person)  Ensuring materials are visually attractive and easy to understand for diverse, multilingual residents  Establishing an understanding of community concerns and desires  Systematically analyzing outreach strategies to refine and improve our approach to ensure all who want to are given the ability to engage
 Building upon work being done by the City’s Community Engagement team to seamlessly establish a set of community resources that represent Rancho Cordova as a whole Task 2.1. Engagement Plan
Plan to Place will collaborate with Ascent and City staff to prepare an engagement strategy that is intended to be refined throughout the course of the project to ensure its effectiveness. The strategy will be a living, shared resource to which all members of the project team, including City staff, will have access to update throughout the project. The engagement strategy will be designed to:
 outline project goals and objectives;
 craft strategies that will reach, educate, and engage the community throughout the General Plan Update process;
 confirm schedule, format, and resources for all engagement activities through the shared resource;  outline outreach tools including social media outlets to reach specific audiences (e.g., Facebook, Instagram, Nextdoor, newsletters, blogs, videos) and virtual platforms for engagement (e.g., Zoom, Miro, Padlet, Mentimeter, or equivalent) in addition to traditional mailing and survey tools;  identify target demographic and interest groups, methods of communication and engagement with hard-to-reach groups and special needs populations, and metrics to analyze progress and effectiveness; and
 confirm coordination, facilitation, and communication responsibilities.

Task 2.2. Project Messaging
In an effort to set accurate expectations and an understanding of the General Plan Update process, Plan to Place and Ascent will collaborate with the City’s Communications and Public Affairs Department and Planning Division in an iterative process to co-create project messaging templates (fact sheets or FAQs) that will continue to evolve throughout the duration of the project. This important collateral will be critical in helping to identify the overall project objectives and provide answers to common questions, how information will be disseminated, and how the input gathered will be used to inform the process. These materials will emphasize the importance of input from diverse perspectives. It is anticipated that the City’s Communications and Public Affairs Department and the Ascent team will co-produce the language for these documents, and the Ascent team will maintain, organize, and simplify the language to ensure the messaging is up-to-date and user-friendly.

ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024 3 | Page
Task 2.3. Outreach and Branding
To prepare an identifiable and consistent brand for this project, Plan to Place will work with the City’s Communications and Public Affairs Department and use the City’s branding guidelines to prepare a style guide that identifies project specific fonts, color schemes, and graphic design elements to be used on the project website and in all project deliverables. Once the guide is approved, Plan to Place will create a project logo and related icons, outreach templates (e.g., digital/physical postcard, social media posts), document templates, and graphic style guidelines.

Task 2.4. Project Website
Plan to Place will prepare a wireframe structure for and launch a dedicated project website using Squarespace, a web-based content management system. The project website can be linked from the City’s website. The Ascent team will work collaboratively with City staff to develop the content for the website. The site will serve as the primary portal for the engagement effort and will include the following:
 Project objectives and timeline
 Project updates and news
 Upcoming events and meeting summaries
 Milestone documents
 Resources
 Opportunities to submit ideas and subscribe to project mailing lists The website can integrate social networking tools that are already in use and also accommodate additional applications customized for project-specific functions as needed. The website can also be linked to online feedback forms and interactive tools prepared in other tasks and can gather topic-specific feedback. Ascent will be responsible for maintaining the website for the duration of the project.

Task 2.5. Community Workshop/Open House (5)
Plan to Place will collaborate with Ascent and City staff to prepare for and facilitate up to five in-person citywide workshops to provide community members, stakeholders, and decision makers a forum to learn about and share input at key decision points during the General Plan Update process. If desired, additional virtual workshops could be used to supplement in-person workshops to provide access to a broader audience. These additional workshops would be billed out of the on-call engagement budget (Task 2.11). Plan to Place will use accessible interactive meeting formats to share information and field questions to address community concerns. Meetings will include a combination of live polling, small group activities, simultaneous interpretation, and other interactive tools. Plan to Place will use the City’s Community Engagement team’s community connections and neighborhood groups to assist in advertising and spreading the word.

Community workshops will also be advertised by the City digitally on social media platforms and email list services, and potentially through physical mailers, depending on the City’s preference and capacity, to reach all residents and workers.

The following list reflects the proposed topic for each workshop:
 Workshop 1: Issues and Opportunities and Vision
 Workshop 2: Confirm Vision/Preliminary Land Use Alternatives  Workshop 3: Preferred Land Use Alternative
ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024

4 | Page
 Workshop 4: Policy Direction
 Workshop 5: Draft General Plan
Anticipated roles and responsibilities:
 Ascent and Plan to Place will work with City staff to identify the overall purpose, approach, objective, target audience, and anticipated outcome of each workshop.  Plan to Place will assist with preparation of outreach materials including messaging for email blasts and social media posts, and preparation of postcards or flyers.  Plan to Place will collaborate with Ascent and City staff to prepare public-facing and annotated agendas.
 Ascent and City staff will prepare the content for each workshop.  Plan to Place will co-lead facilitation at each workshop and prepare and manage interactive in- meeting activities to foster input and ensure meetings are engaging and accessible.  City staff will lead meeting logistics (identify physical location), and the Ascent team will assist with meeting logistics as needed, including virtual platform settings.  Plan to Place will assist with Spanish translation of materials (note that other language interpretation and translation services would incur an additional cost).  Plan to Place will prepare summary notes for each workshop.

Task 2.6. Pop-Up Events (12)
To supplement the community workshops, the Ascent team will prepare for and attend up to 12 in-person pop-up/intercept events divided into four phases throughout the project, to meet with community members at times and locations that are convenient to them. Plan to Place and Ascent will create up to four sets of materials to be used during each of the phases and if needed, additional tailored materials can be prepared using the on-call budget (Task 2.11). It is anticipated that these informal workshops will be a resource to share information about the planning effort and gather input through efficient interactive activities that focus on key topics such as mobility or the new Environmental Justice Element. To determine the best times and locations to meet community members where they are, the Ascent team will use the tools created by the City such as the Neighborhood Engagement Story Map that provides insight into existing neighborhood events that would be most beneficial to attend.

Anticipated roles and responsibilities:
 Plan to Place and Ascent will co-facilitate the pop-up events with City staff, at planned well-attended events in Rancho Cordova. Additional pop-up events beyond 12 may be attended by City staff.  Ascent and City staff will prepare content for the events, and Plan to Place will format materials and pair them with activities.
 City staff will coordinate location logistics.
 Plan to Place will prepare brief summaries of the input received.

ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024 5 | Page
Task 2.7. Online Feedback Forms (4)
Plan to Place will collaborate with Ascent and City staff to prepare content for up to four online feedback forms that will capture demographic information in addition to relevant topics that will inform various stages of the General Plan Update. The online feedback form will be concise and accessible on a computer or mobile device and translated in Spanish and other languages as needed at an additional cost. The Ascent team will prepare a memo summarizing key themes with summary graphics and direct quotes and also provide the full set of forms. The feedback forms are anticipated to be administered and analyzed through Google Forms, Survey Monkey, or equivalent software. Access to the feedback forms can be advertised on the project website, social media platforms, and mailers with a survey link and QR code when applicable. The forms can also be printed and distributed during the pop-up events at key locations for ease of access.

Task 2.8. Planning Commission and City Council Study Sessions (5) The Ascent team will hold one joint Planning Commission and City Council meeting and two study sessions each with the Planning Commission and City Council (5 total) to receive direction on the Planning Area boundary, the preferred land use alternative and the preliminary draft General Plan. These study sessions are in addition to the four public hearings that will be held during the adoption phase (Task 8.1).

Task 2.9. Stakeholder and Focus Group Meetings (12)
The Ascent team will prepare for and attend up to 12 one-on-one stakeholder meetings or larger focus group meetings. The purpose of the meetings is to conduct targeted discussions with key stakeholders, which may include members of the development community, business leaders, community groups and nonprofits, and community ambassadors and representatives of low-income individuals and members of protected classes. The stakeholders could play a critical role as connectors to difficult-to-reach members of the community and connecting with subpopulations that make up disadvantaged communities that will be the focus of the Environmental Justice Element. The Ascent team will help City staff identify stakeholders and prepare agendas, discussion prompts, and activities for each meeting.

Anticipated roles and responsibilities:
 The Ascent team will work with City staff to identify stakeholders and draft meeting agendas.  Plan to Place will work with City staff to coordinate and schedule the meetings.  The Ascent team will co-facilitate meetings.
 City staff will lead meeting logistics (physical location setup or virtual platform), and the Ascent team will assist with meeting logistics as needed, including virtual platform settings.  Ascent will summarize the key takeaways from each meeting.

Task 2.10. Technical Advisory Committee Meetings (6)
Recognizing that the General Plan is not just a document to be implemented by the City’s Planning Division, but a plan meant to guide the actions of all City departments, Ascent recommends that the City establish a General Plan Technical Advisory Committee (TAC) made up of City staff from various departments as well as other public agency staff, which may include:
 Community Development Department
 City Manager’s Office
 City Attorney's Office
 Housing Division
ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024

6 | Page
 Economic Development Department
 Public Works Department
 Police Department
 Cordova Recreation & Park District
 Sacramento Metropolitan Fire District
The City will establish a core TAC that meets on a regular basis with other departments attending when needed. throughout the duration of the project to gather information for the Existing Conditions Report, review administrative draft work products, and seek input and feedback on General Plan goals, policies, and programs as it relates to their area of expertise. The Ascent team will attend up to six TAC meetings. It is expected that City staff will hold additional TAC meetings beyond the six included in this scope of work and provide summaries to the Ascent team.

Task 2.11. On-Call Engagement
This “on-call” engagement task is proposed to address any additional outreach or engagement activities not outlined in the scope above, to provide flexibility to adapt the community engagement program to ensure a successful General Plan Update process. The following is a tentative list of potential activities that may occur.

With direction from the City, the Ascent team will provide estimated budgets for these tasks as needed.  Translation services – additional translation services separate from Spanish translation that is included may be necessary if determined by the City
 Virtual workshops to supplement in-person workshops
 Special planning area meetings – community meetings to discuss key issues and new opportunities related to sub-areas or specific neighborhoods throughout the city  Topic-specific forums – focused workshops on issues of concern such as sustainability, housing, or transportation to create a common vocabulary around complicated issues  Supplemental fact sheets
 Additional meetings with neighborhood groups or stakeholder groups  Additional online feedback forms
 Other engagement activities
Task 2 Deliverables
 Community engagement plan
 Logo and style guide
 Project website
 Project fact sheets/FAQs
 Workshop materials and summaries (x5)
 Pop-up workshop materials and summaries (x12)
 Summaries from online feedback forums (x4)
 Presentations for Planning Commission and City Council study sessions (x5)  Stakeholder meeting summaries (x12)
 TAC meeting materials (x6)
ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024 7 | Page
TASK 3. Existing Conditions
Task 3.1. Existing Conditions Report
The Ascent team will use documents and information gathered from data requests in Task 1.2 to prepare an Existing Conditions Report. The report will analyze citywide existing conditions and help summarize key opportunities and issues Rancho Cordova is currently facing in a way that is helpful for decision makers and the community. This report will be a document that acts as a resource and reference tool for City staff, the Ascent team, and the public throughout the General Plan Update process. It will also serve as the setting information for sections of the EIR. The Ascent team will first prepare an administrative draft Existing Conditions Report for review by the TAC. We will revise the report based on TAC comments and prepare a final version of the report.

The topics and chapters to be included in the Existing Conditions Report include the following:
 Land Use and Urban Design. Ascent will prepare the Land Use and Urban Design chapter, which will include existing land use maps and tables, current General Plan land use designations, adopted projects including the Rio Del Oro Specific Plan, Sunridge Specific Plan, Suncreek Specific Plan, Westborough Specific Plan, and the approved Preserve project, along with zoning information and growth projections. In this chapter, planning and policy documents will be summarized, and an urban design map will be created depicting key elements to the city’s structure, including building character, activity centers, streetscape conditions, and topography.  Market and Demographics. EPS will prepare the Market and Demographics chapter. The chapter will include a compilation of baseline data on demographics and market conditions and trends and an evaluation of planning implications for General Plan Element topics. The chapter will include the following components:
o Population and Employment Trends and Projections. EPS will collect historical and projected population and employment growth in the city and the greater Sacramento region, as well as socioeconomic characteristics of existing residents using both publicly available data sources (e.g., US Census American Community Survey, California Department of Finance, Sacramento Area Council of Governments [SACOG]) and subscription-based sources (e.g., Woods & Poole). These assumptions will form the basis for consultant- developed projections of population and employment. Using the projections and other assumptions, EPS will develop and/or refine the population and employment data. The population and employment projections will be allocated to community plan areas based on the availability of vacant land and the potential for redevelopment of underutilized parcels in each community plan area.
o Nonresidential Real Estate Demand Market Analysis. EPS will track commercial retail and office and industrial development trends and assemble a profile of lease rates, building sale values, land values, and absorption rates. Together, these data will inform recommended nonresidential land use intensities and locations in the larger General Plan framework. The employment projections by sector will be converted into nonresidential building types, with required building square footage calculated using employment density ratios prevalent in the region. This analysis will inform subsequent General Plan decisions regarding the desired inventory of land by category necessary to ensure functional real estate markets and to allow the region to compete effectively for high-value development. EPS will organize the other real estate variables discussed above in generalized development feasibility pro formas to illustrate the relationship between market performance, varying ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024

8 | Page
densities, and project feasibility. This discussion will inform the degree to which certain types and densities of development are likely to be feasible in Rancho Cordova. o Labor Force and Housing Requirements. EPS will analyze the role of the city's labor force and housing market, including the following:
 Occupational and income trends prevalent in the city, based on employment growth prospects
 The general relationship between the housing market and the city's prospects for economic growth
 Identification of major housing market indicators, including absorption rates, price points, lease rates, vacancy rates, and land costs
 Trends in the city tenure split (own versus rent)
 Trends in ownership product available and emerging in the market, including identification of successful attached ownership prototypes  Socioeconomic trends affecting jobs and housing development, including age, ethnicity, rates of household formation, and other pertinent factors  Parks and Open Space. Ascent will prepare a Parks and Open Space chapter that will provide an overview of existing park facilities and open space. In addition to the location and condition of these facilities and lands, access to parks and open space will also be analyzed to determine future opportunities for improvement. This chapter will also summarize the South Sacramento Habitat Conservation Plan and the City’s status as a Permittee Agency.  Public Facilities, Services, and Infrastructure. Ascent will prepare an overview of existing utilities and infrastructure including water systems both potable and wastewater, stormwater conditions, electricity, natural gas, and telecommunications using available information from service providers such as capacity, existing system constraints, and planned upgrades. This chapter will also include a summary of services and facilities related to law enforcement, fire protection, health care, schools and education, and government services. Ascent will also assess whether the General Plan must identify and include a discussion of service needs for unincorporated disadvantaged communities in compliance with SB 244.
 Mobility and Circulation. Fehr & Peers will compile background information from existing and available sources to describe the baseline transportation network conditions in the city. Sources will include City-provided information and publicly available on-line data and analysis. Fehr & Peers will collect original data for purposes of vehicle miles of travel (VMT) and roadway segment traffic operations.
o Fehr & Peers will provide 2022 estimates of home-based VMT per resident and home- based work VMT per employee from their VMT+ tool. These estimates are derived from StreetLight mobile device and connected vehicle data. The estimates will be compared against similar metrics from the recently updated Rancho Cordova model that will be used to produce VMT and traffic volume forecasts for the circulation element development and associated CEQA transportation impact analysis.

ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024 9 | Page
o City’s modeling consultant, DKS, will run the updated Rancho Cordova model to provide VMT and traffic volume forecasts and any other model related outputs for General Plan update based on specifications provided by Fehr & Peers. Prior to using the updated Rancho Cordova model, DKS will fill out the model check list to verify model reasonableness and sensitivity for general plan and CEQA analysis, Fehr & Peers will review the model check list and provide feedback to the City if any refinements or improvements to the model are recommended. DKS will work with the City to implement the updates to the model as needed.
o Fehr & Peers will obtain the 24-hour roadway segment traffic counts that were collected in 2023 by the City. Fehr & Peers will review the traffic counts and confirm with City staff and Ascent that they sufficiently cover all the key roadways to be analyzed for the circulation and noise elements plus their related environmental impact analyses. If additional traffic counts are required, Fehr and Peers shall retain a data collection firm to collect 48-hour roadway segment traffic counts for the remaining locations (up to 50 counts are included in the budget but only those counts actually conducted would be invoiced). Published count data from Caltrans will be used to establish baseline traffic volumes on state highways throughout the City. The roadway segment counts will be analyzed to determine a.m. and p.m. peak hour level of service (LOS) values based on methodology contained in the latest version of the Highway Capacity Manual, 7 th Edition,
Transportation Research Board, 2022.
o Fehr & Peers will document baseline conditions for transit, bicycle, and pedestrian components of the transportation network based on existing and available data. The bicycle network will be categorized by Class I through IV. For information on existing bicycle and pedestrian facilities, Fehr & Peers will rely heavily on the work that was conducted for the Countywide Bicycle and Pedestrian Plan updates, to be supplemented by data from City staff. Information on current public transit services available in the City will be obtained from the relevant transit operators. Gaps in the pedestrian, bicycle and transit system that represent major barriers to non-automobile travel will be documented. o Fehr & Peers will prepare a baseline transportation report based on the information collected in this task, input from the City staff and Consultant Team, and knowledge of the local area, describing existing systems and services and identifying key issues and planning considerations that will be used to inform the Circulation Element update (i.e., Mobility Element). Key issues will consider how to balance community values related to transportation with state of California expectations for reducing vehicle travel and related greenhouse gas (GHG) emissions. This effort will consider what the community wants to protect, avoid, and create with respect to how the baseline transportation system should respond to General Plan related growth and change. Where appropriate, these considerations will be stratified based on census data indicators for the City, including income level, race, and other socioeconomic focus characteristics identified by the City in support of the Environmental Justice component of the General Plan update.  Health, Equity, and Environmental Justice. Ascent will address the requirements of SB 1000 (Planning for Healthy Communities Act) by using data and local knowledge to identify disadvantaged communities (DACs) in Rancho Cordova, such as those located along the US Highway 50 corridor (Census Tracts 90.06, 90.07, 90.08, and 89.08) and focus community outreach and engagement efforts in these areas. Ascent will prepare a summary of the overall community health conditions in the city and specifically in the DACs and determine factors that can impact health, such as the built ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024

10 | Page
environment, natural environment, and socioeconomic conditions. We will summarize current socioeconomic conditions, including race and ethnicity, age, education, and income levels. Overall health conditions will be analyzed to provide information on key health indicators and life expectancy, access to healthy foods, public transportation, and public health resources.  Climate Action and Adaptation. Ascent will prepare a chapter summarizing existing conditions related to greenhouse gas emissions and climate change vulnerability, using information from the recently adopted Climate Action and Adaptation Plan, also prepared by Ascent.  Safety and Hazards. Ascent will summarize existing natural and manmade hazards, including the latest Federal Emergency Management Agency (FEMA) floodplain mapping and major creeks, streams, and waterways that can accommodate flooding; urban and wildland fire risks, as well as fire protection resources; seismic risk and soil strength properties; and major users and producers of hazardous materials within or adjacent to the city. In compliance with the latest requirements of state law, this chapter will also include information on evacuation routes and their capacities under a range of emergency scenarios to address AB 747 requirements, as well as mapping of existing residential developments lacking two points of access to address SB 99 requirements. Evacuation information will be based on available information and applicable data from existing plans applicable to the City, such as the Sacramento County Emergency Operations Plan and Functional Evacuation Annex or other appropriate sources. Detailed roadway capacity analysis relative to traffic associated with evacuations will not be included. The chapter will be coordinated with the Climate Action and Adaptation chapter to assess increased risk due to climate change.  Noise. Ascent will review existing noise data and summarize the existing noise environment resulting from major roadways, US Highway 50, Mather Airport, and stationary noise sources and activities.

This chapter will also include information on existing noise-sensitive areas and uses, as well as current information on ground vibration. We will update existing noise contours based on the data collected during the noise monitoring survey and traffic data developed/collected. This data will also be used in the preparation of the EIR (Task 7).
 Arts, Culture, and Historic Resources. Ascent will prepare a summary of historically significant resources and/or districts within the city boundaries. This will include maps of existing public art and cultural venues along with summaries of existing programs for arts and culture. Ascent will ensure that appropriate individuals from Native American tribes are contacted to ensure sensitive cultural resources are documented appropriately.
 Natural Resources. Ascent will examine existing natural resources and sensitive habitats to determine the amount of conservation and protection needed when developing land use alternatives based on implementation and compliance with the South Sacramento Habitat Conservation Plan.  Air Quality. Ascent will summarize existing air quality conditions in Rancho Cordova and the surrounding vicinity, including the location of existing sensitive receptors and emission sources, existing mass emissions, ambient air quality concentration data from the most applicable monitoring station(s), attainment designations, and natural factors that relate to the transport and dispersion of air pollutants. This summary will include applicable federal, state, and local regulations, as well as thresholds of significance recommended by the Sacramento Metropolitan Air Quality Management District.
 Hydrology and Water Quality. Ascent will summarize existing sources of groundwater and surface water, consumption rates, conservation measures, and renewable water facilities and resources. This chapter will document potential pollution sources, areas susceptible to water quality degradation, ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024 11 | Page
and source issues and capacity constraints. The City’s participation as a Municipal Stormwater Permitting Program MS4 co-permittee with the Cities of Citrus Heights, Elk Grove, Folsom, Galt, and Sacramento and the County of Sacramento will be identified in this analysis.

Task 3.2. Community Snapshot Report
The Ascent team will compile a Community Snapshot Report of existing issues and opportunities based on the feedback received at public workshops, feedback forms, pop-up events, stakeholder interviews, and research compiled in the Existing Conditions Report. The Community Snapshot Report will be a highly graphic summary document that illustrates major findings on social equity, mobility, land use and urban design, the economy, climate change, and other topics using graphics, illustrations, infographics, statistics, and other diagrams. This report is intended to be a stand-alone document that can be used during various engagement activities and for the City Council and Planning Commission members to use as a resource when discussing the General Plan Update.

Task 3 Deliverables
 Existing Conditions Report (administrative draft and final) – electronic copies  Community Snapshot Report (administrative draft and final) – 20 hard copies and electronic copies TASK 4. Visioning
Task 4.1. Administrative Draft Vision and Guiding Principles Through the engagement efforts and existing conditions analysis, Ascent will develop draft guiding principles and a vision statement based on feedback received from community members at the first workshop and stakeholders of Rancho Cordova. The vision statement and guiding principles are intended to influence land use alternatives in Task 5 and form the basis for the updated goals, policies, and actions in Task 6.

Task 4.2. Public Review Draft Vision and Guiding Principles Ascent will refine the draft vision and guiding principles based on feedback and review by City staff to create public review draft vision and guiding principles that will be reviewed by the community to gather feedback at a series of engagement opportunities such as a community workshop or pop-up event.

Task 4.3. Final Vision and Guiding Principles
Following review by and feedback from the community, Ascent will create a final vision statement and set of guiding principles that encompass clear direction on how community members envision the Rancho Cordova’s future. The final vision statement and guiding principles will be used in future engagement activities as the team gathers direction on the General Plan elements.

Task 4 Deliverables
 Vision and guiding principles (draft, public, and final) TASK 5. Land Use Alternatives
Task 5.1. Draft Land Use Alternatives
The Ascent team will take information gathered from the existing conditions phase and community outreach feedback to create up to three draft land use alternatives for the special planning areas that will vary in terms of land use mix, density and intensity, and approaches to revitalizing commercial corridors and supporting placemaking. Fehr & Peers will assist in developing land use and circulation alternatives. Fehr & Peers will provide input on the draft bicycle and pedestrian network being developed in parallel as part of the Active Transportation Plan, transit opportunities, context-sensitive road design, origin-destination patterns, and ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024

12 | Page
safety considerations. We will prepare maps and land use designations for each of the alternatives and will work with City staff to develop, refine, and confirm the alternatives to be evaluated in Task 5.2.

Task 5.2. Evaluation of Land Use Alternatives
Using the land use alternatives created in Task 5.1, the Ascent team will prepare an assessment comparing the alternatives in terms of land use mix, development capacity, economic development opportunities and fiscal impacts, mobility and connectivity, GHG emissions, and environmental impacts. We will prepare a draft Land Use Alternatives Report that describes each alternative and summarizes the assessment. Based on review and feedback from City staff, Ascent will revise the report and prepare a final Land Use Alternatives Report for public review. This report will be designed to help the community evaluate the alternatives and provide feedback to determine the preferred land use alternative. Specific technical studies conducted as part of this task include the following:

Task 5.2.1. Fiscal Analysis
EPS will assist Ascent in evaluating the fiscal impacts of each land use alternative. EPS will characterize current city fiscal conditions and what is known about the longer-term viability of cost and revenue levels. An understanding of the city’s fiscal condition is an important measure of the capacity to maintain or expand services provided by the City to residents in the future. Because Rancho Cordova will add residents and jobs based in part on land use designations in the General Plan, a fiscal balancing of new costs with new revenues will be necessary to ensure that this growth will not diminish the level of service delivered to all city residents.

To set up the fiscal impact modeling framework, EPS will initially review the previous fiscal impact analysis models developed for the current General Plan, including the General Plan Pro Forma (fiscal impact analysis) and Fiscal Impact of New Development (FIND) model. EPS will then assemble current Fiscal Year budget information that reveals average or marginal costs of service for major City budget functions, net of user fee funding, grant programs, and other cost offsets. On the revenue side, the average or marginal revenue relationships in the City budget will be calculated on a per population or per economic variable basis to derive revenue multipliers.

EPS will prepare a concise document that summarizes the analysis results, methodology, and assumptions and provides detailed technical analysis appendices of all forecasted General Fund revenues and expenditures. EPS will issue a draft deliverable to the City for review and comment. After receiving all comments, EPS will prepare a final draft deliverable, incorporating any suggested edits.

Task 5.2.2. Transportation Analysis
Fehr & Peers will quantify the draft alternatives’ impacts. Relative merits and disadvantages of the alternatives will be assessed, and a short report will be prepared discussing the findings and implications. Topics will include
:

To evaluate the General Plan policies, transportation projects and the land use program, Fehr & Peers will coordinate with DKS, who will apply the updated Rancho Cordova model, to develop General Plan horizon year VMT and traffic volume forecasts for the roadway segment analysis locations determined in the Existing Conditions Report. Prior to generating forecasts, the specific horizon year will be determined in coordination with city staff and the Consultant Team. SACOG is updating regional demographic and socioeconomic forecasts for the 2025 Metropolitan Transportation Plan/Sustainable Communities Strategy MTP/SCS) to reflect post pandemic conditions. Whether to use these inputs or previous background inputs to the model will be an important decision point for the city since they will influence the amount, type, and distribution of travel demand change associated with the alternatives.

ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024 13 | Page

As part of the modeling process, Ascent will develop the transportation network inputs and all land use, demographic, and socioeconomic forecast inputs for each alternative by Transportation Analysis Zones (TAZs) based on variable specifications provided by Fehr & Peers. Input data will be provided in digital format to Fehr & Peers database and GIS specifications. To assist in this effort, Fehr & Peers will prepare plots of starting base and future year networks showing functional classifications and lanes for roadways and will extract the relevant demographic, socioeconomic, and land use information from the updated Rancho Cordova model for the City TAZs. The base year inputs will be reviewed by Fehr & Peers, City staff, DKS and Ascent to confirm that they accurately reflect base year conditions. If anomalies or errors are identified, Fehr & Peers will consult with City staff and Ascent on appropriate remedies. Prior to conducting the model runs for each alternative, Fehr & Peers will confirm the growth totals do not create imbalances in regional travel demand (i.e., too many jobs to be supported by the residential population). If anomalies are identified, Fehr & Peers will coordinate with City staff and Ascent on appropriate remedies. As part of this task, Fehr & Peers will coordinate adjustments with DKS to the model roadway networks to reflect the proposed alternatives. This scope presumes that the transit networks will not change and be consistent with 2020 RTP/SCS.

Once all the model related input files are reviewed and confirmed, DKS will run the future year model to evaluate the initial three alternatives and the preferred alternative. DKS will prepare the following metrics and plots of a.m. and p.m. peak hour volume to capacity ratios to assess traffic operations performance for the alternatives evaluation. Fehr & Peers will review the metrics and plots and will provide feedback to the City and Ascent. o Total lane miles by functional classification
o Total person trips by mode
o Vehicle hours of travel (VHT)
o Vehicle hours of delay (VHD)
o VMT, which will include multiple metrics (see below for added details)  For the preferred alternative, Fehr & Peers will include a.m. and p.m. peak hour roadway segment LOS for the analysis locations determined in the Existing Conditions Report. The LOS results will be compared against the City’s LOS policy to identify and remedy potential deficiencies. Fehr & Peers will use the results to update the Circulation Diagram to reflect the desired future roadway network.

For the VMT forecasts, Fehr & Peers will coordinate with City staff and Ascent to verify all the metrics needed for the general plan and associated CEQA impact analysis. At a minimum, metrics are anticipated to include total VMT generated by trips with at least one trip end in the city (passenger and commercial vehicle trips/VMT will be separated), total VMT within the city limits, household generated VMT per resident, work tour VMT per employee, and total regional VMT. Fehr & Peers will provide a spreadsheet containing all the model metrics to DKS to be populated after each model run. The VMT forecasts should also account for trip lengths outside the model boundary. Finally, Fehr & Peers will provide forecasts of long-term induced VMT effects plus VMT inputs to air quality, GHG, and energy impact analysis. We recommend that the model be programmed to produce all desired outputs at one time. The VMT results for the preferred alternative will be used in the CEQA transportation impact analysis.

ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024

14 | Page
Task 5.3. Preferred Land Use Alternative
The Ascent team will present the land use alternatives to the community at a community workshop, at pop- up events, and through an online feedback form. We will present the findings from this outreach to the Planning Commission and the City Council at focused study sessions. We will seek a recommendation from the Planning Commission and direction from the City Council on a preferred alternative. Based on direction from the City Council, Ascent will prepare a map and land use diagram for the preferred alternative, which will form the basis for the updated General Plan Land Use Diagram. We will calculate future buildout of the preferred alternative.

Task 5 Deliverables
 Preliminary land use alternatives maps (electronic)
 Land Use Alternatives Report – administrative draft (electronic) and final (electronic and 10 hard copies)
 Preferred land use alternative (electronic)
TASK 6. General Plan
Task 6.1. Audit of Existing Plan Policies
The Ascent team will compile the existing General Plan goals, policies, and actions into a matrix to assess the direction needed to identify those that will remain relevant, have been accomplished, or should be changed or moved to other elements/plans, and those that should be modified or deleted. Working with City staff and the TAC, we will thoroughly review the matrix and identify any unclear policies or issues that can then be addressed in the General Plan Update.

Task 6.2. General Plan Outline/Format
Prior to preparing the administrative draft General Plan, the Ascent team will submit a draft outline of the updated General Plan, as well as documentation defining important components, such as page layout, figure and policy numbering convention, wording, and definitions of goals, policies, actions, and implementation measures.

Task 6.3. Draft Policy Framework
Working with City staff and the TAC, the Ascent team will develop potential new goals and policies for review by the community and decision makers. The goals and policies will address the issues and visions of the community established during the earlier phases of the project as well as recent legislation and best practices for addressing contemporary planning issues. The topics to be addressed in the draft policy framework are described in more detail in Task 6.4.

Task 6.4. Administrative Draft General Plan
Based on direction from the City Council on the draft policy framework, the Ascent team will prepare an administrative draft General Plan. The scope below describes each of the proposed elements of the General Plan Update by topic. However, options for organizing the General Plan elements will be discussed and confirmed with City staff prior to drafting the General Plan.  Introduction. This section will introduce the General Plan, what is included, and the uses it will serve along with an overview of the Planning Area and special planning areas, the vision and guiding principles, and a community engagement summary.
 Land Use Element. The updated Land Use Element will provide guidance on the physical development of Rancho Cordova and will contain statutory requirements tailored to the city. The ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024 15 | Page
element will contain a Land Use Diagram and a set of new land use designations guiding the location, distribution, and intensity of development for housing, businesses, industry, open space, and natural resources. Policies will address a range of topics, including complete neighborhoods, commercial corridor revitalization, age-friendly communities, social equity, sustainability, adaptation, and airport land use compatibility.
 Urban Design Element. The Urban Design Element will be updated to provide design direction on special areas that need attention throughout the city and will include policies and actions to make Rancho Cordova a destination with unique character. Policies will address building form, materials, public realm, and community character and will be coordinated for consistency with adopted objective design standards.
 Economic Development Element. EPS will update the Economic Development Element to reflect new market conditions, trends, and opportunities related to workforce development, business attraction and retention, retail strategy, and fiscal stability. A key component of this effort will be to focus on implementation. In many cases, this will involve identifying existing techniques, such as enhanced infrastructure financing districts, assessments, community facilities districts, development impact fees, community development block grants, and other targeted loans and grants. In other cases, it may involve the identification of new techniques, such as business improvement districts or an incentives program for attracting and retaining businesses in the city.  Environmental Justice Element. Ascent will prepare an Environmental Justice Element or set of EJ policies and actions to integrate into the other General Plan elements to address the requirements of SB 1000. The EJ Element will identify disadvantaged communities and contain goals, policies, and actions to address health, pollution burden, economic development, education, and housing and the underlying causes of inequities. The element will be largely informed by input from community engagement events focused on issues affecting disadvantaged communities and populations.  Mobility Element (i.e., Circulation Element). Ascent, with input from Fehr & Peers, will prepare an updated Circulation Element, with emphasis on incorporating Complete Streets policies, reflecting new General Plan guidelines, incorporating new policies related to vehicle-miles of travel (VMT), transportation safety, multimodal options, right-sizing infrastructure balancing demand with maintenance burden, and considerations about emerging transportation technologies. The policies will combine local context with best practices and policies prepared for similar contexts in the Bay Area and Sacramento Valley.
 Climate Change, Sustainability, and Adaptation Element. Ascent will develop goals, policies, and actions to reflect and integrate the City’s CAAP into the General Plan. The CAAP establishes goals, measures, and targets to reduce GHG emissions in alignment with statewide goals as well as climate adaptation and building resilience to thrive in a changing environment. It is envisioned that climate change policies will be included in the Land Use, Safety, and Environmental Justice Elements or in other elements as appropriate. The Climate Change, Sustainability, and Adaptation Element will also include climate mitigation and adaptation strategies for topics such as net zero emissions/waste, EV- readiness, sustainable landscaping, urban agriculture and food security, and urban forestry.  Safety Element. The Safety Element will be updated to address climate adaptation requirements established in SB 379 (2015) using information contained in the City’s recently adopted CAAP. Fire hazards may also need to be addressed in accordance with SB 1241 (2012), and appropriate policies to address evacuation routes will also need to be included for all hazards pursuant to AB 747 (2019) and SB 99 (2019), based on information included in the Existing Conditions Report. Additional policies will be added as needed to address seismic risk, flood hazards, and hazardous materials in ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024

16 | Page
the General Plan Planning Area. The Local Hazard Mitigation Plan will be incorporated by reference into the Safety Element to ensure the City remains eligible for state funding for disaster recovery assistance.
 Open Space, Parks, and Trails Element. Ascent will prepare an updated Open Space, Parks, and Trails Element that addresses funding for new parks and open space, programs developed around recreational activities, and improvements and maintenance for existing parks. New requirements established by SB 1425 (2022) to address equitable access, climate resilience, and rewilding in the element will also be addressed, in correlation with the Land Use, Safety, and Environmental Justice Elements. The Open Space, Parks, and Trails Element will also address agricultural resources, outdoor recreation, and land that is dedicated for public health.  Infrastructure Services and Finance Element. EPS and Ascent will prepare the updated Infrastructure Services and Finance Element to address the City’s approach to financing public facilities required to support buildout of the General Plan. EPS will specify a variety of funding sources and mechanisms to be considered, including the following options:
o Area-specific development impact fees (and related reimbursement agreements) o Special assessments and taxes (e.g., Mello-Roos Community Facilities Districts [CFDs]) o Private contributions and exactions
o Tax increment financing mechanisms (e.g., Enhanced Infrastructure Finance District or Community Revitalization and Investment Authority)
o Statewide Community Infrastructure Program (SCIP) financing o Bond Opportunities for Land Development (BOLD) financing o Local, regional, and state grant funding
 Natural Resources Element. Ascent will update the Natural Resources Element to address the conservation and development of various natural resources throughout the city, including vegetation, wildlife, habitat, ecological resources, and agricultural resources. The City may also consider incorporating the policies of the Air Quality Element into the Natural Resources Element as a way to shorten and streamline the General Plan.
 Cultural and Historic Resources Element. Ascent will update the Cultural and Historic Resources Element to include a set of strategies related to expanding arts and culture in public spaces and protecting historic and cultural resources.
 Air Quality Element. Ascent will update the Air Quality Element to incorporate new strategies for improving air quality in the General Plan Planning Area, consistent with thresholds and guidance from the Sacrament Metropolitan Air Quality Management District. Alternatively, air quality policies could be incorporated into the Natural Resources Element.  Noise Element. The Ascent team will determine existing and future noise impacts that are a product of proposed land use changes generated by transit and stationary noises which will then be addressed through a series of policies addressing reduction measure that can be implemented and incorporated into suitable policies. This element will also include consideration of aircraft noise associated with the operation of Mather Airport.

ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024 17 | Page
 Housing Element. With the recent adoption of the City’s Housing Element in 2021 and the state- mandated schedule for updating the element, the Ascent team will not be completing a full update to the Housing Element but will review it for consistency among other element updates. Ascent and City staff will discuss the potential need for completing focused updates to the Housing Element to maintain internal consistency.
 General Plan Implementation. The Ascent team will create implementation strategies to be included in the General Plan Implementation section that include short-, mid-, and long-term implementation measures that identify how the General Plan goals will be implemented, responsible agency/ department, resources required for implementation, and general time frame to complete the task.

Task 6.5. Preliminary Draft General Plan
With direction from City staff, the Ascent team will revise the administrative draft General Plan and prepare a preliminary draft for review by the Planning Commission and City Council to gather feedback prior to conducting environmental review.

Task 6.6. Public Draft General Plan
The Ascent team will prepare a public draft of the General Plan based on comments from the Planning Commission and City Council. We will also include policies designed to mitigate findings of the environmental review with the goal of creating a self-mitigating General Plan.

Task 6.7. Consultations and Referrals
Ascent will support the City in conducting the required General Plan consultations with a variety of federal, state, regional, and local agencies and Native American tribes. We will provide guidance to the City on which agencies and entities require consultation, and what the required timelines are, and will supply content for consultation letters.

Task 6 Deliverables
 Audit of existing plan policies matrix (electronic)
 General Plan outline (electronic)
 Administrative draft General Plan (electronic)
 Preliminary draft General Plan (5 hard copies)
 Public draft General Plan (15 hard copies)
TASK 7. CEQA
Task 7.1. EIR Scoping and Notice of Preparation
Because the City has determined that an EIR will be prepared, Ascent recommends that we forego preparation of an Initial Study. This approach will save time and cost and allow for examination of all issues and potential impacts in the General Plan EIR, providing a solid foundation for streamlining for subsequent projects subject to CEQA.

A Notice of Preparation (NOP) of a Draft EIR will be prepared and circulated to the State Clearinghouse; responsible agencies; trustee agencies; other interested and affected state, county, and local government agencies; local Native American tribal representatives; and other groups and individuals that may have interest in the General Plan EIR. Ascent will work with City staff to develop a distribution list for the NOP and subsequent notices and documents concerning milestones in the EIR process using distribution lists for the proposed General Plan Update. The NOP will consist of a brief description of the scope of the project, the name and address of City staff to whom comments are to be submitted, a list of anticipated environmental issue areas to be evaluated in the Draft EIR, and a map of the city limits and Planning Area. An electronic ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024

18 | Page
version of the draft NOP will be provided to City staff for review and edit. Upon receiving comments on the draft NOP, Ascent will generate the final NOP for posting and distribution.

Ascent will electronically distribute and track these notices, including assisting the City in the submittal to the State Clearinghouse and the Sacramento County Clerk/Recorder. It is assumed that the City will initiate the AB 52 consultation process coincident with the release of the NOP. The City will be responsible for facilitating the AB 52 process; however, Ascent’s cultural resources specialist is available to advise City staff and assist with drafting letters and notices.

Because the EIR’s baseline will be derived primarily from information contained in the Existing Conditions Report (Task 3.1), it is important that the NOP be released as soon as possible after its completion. However, the need to release the NOP as early as possible must be balanced with the need to provide a description of the General Plan Update that includes enough detail to allow agencies and the public to make meaningful comments regarding the scope of the EIR.

Task 7.2. Scoping Meeting
Ascent will facilitate a public/agency scoping meeting after the release of the NOP. The scoping meeting details will be identified in the NOP, and the meeting will be held during the 30-day NOP comment period.

The purpose of the meeting will be to provide an overview of the EIR process and receive input on the scope of the EIR, including potential alternatives that should be considered. Ascent will lead the scoping meeting by presenting an overview of the EIR purpose and process and providing direction as to the types of input being sought. We will record the meeting comments, noting the environmental concerns raised during the meeting. Our budget assumes that City staff will arrange the date, time, and place of the scoping meeting and that appropriate City staff will be in attendance.

Task 7.3. First Administrative Draft EIR
Ascent will prepare a First Administrative Draft EIR for the proposed General Plan. A preliminary table of contents is presented below (subject to further refinement with City staff):
 Introduction
 Executive Summary
 Project Description
 Environmental Setting, Impacts, and Mitigation Measures  Cumulative Impacts
 Alternatives
 Other CEQA Considerations (Significant Irreversible Environmental Changes, Growth Inducing Impacts)
 References
 Report Preparers
 Appendices: Technical Reports (separate document)
For each of the impact topics, our approach will be to characterize the existing physical conditions and pertinent regulatory framework, then describe the future conditions resulting from implementation of the proposed General Plan elements. It is assumed that the description of existing conditions will be based on the Existing Conditions Report (Task 3.1) as well as EIRs completed for approved projects in the city (e.g., Rio ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024 19 | Page
Del Oro Specific Plan, The Ranch, Suncreek Specific Plan, and The Preserve) and that only minor updates or revisions to the Existing Conditions Report information will be necessary for the environmental and regulatory setting sections of the EIR. No additional edits or revisions to the Existing Conditions Report will be included as part of this task.

Note that Ascent anticipates that the analysis of future conditions related to air quality, noise, GHG emissions, energy, and transportation/traffic will be quantitative in nature and will involve the use of appropriate computer modeling. Noise modeling of transportation noise conditions under existing and future conditions will also be used in the development of the Noise Element update (Tasks 6.2 and 6.4).

The transportation analysis in the EIR will be based on a transportation impact analysis to be prepared by Fehr & Peers. The EIR will focus primarily on changes in city VMT and whether these changes would result in a significant impact. The updated travel model will be applied to evaluate VMT for the current General Plan and the proposed General Plan Update. The VMT metrics will consider total VMT as well as VMT per capita and per employee. The EIR will also consider hazards and safety including bicycle and pedestrian travel, conflicts with transportation plans and policies for bicycle, pedestrian, and transit, and evacuation analysis consistent with recent state requirements. VMT and operational traffic analysis data will also be used in air quality, energy, greenhouse gas, and noise modeling for the EIR. No additional travel demand modeling is expected for the evacuation analysis, and if required, Fehr & Peers will work with Ascent and City staff to scope and budget for additional modeling and analysis.

We assume that the analysis included in this scope of work, which covers the other environmental issue areas (described individually below), will be primarily qualitative and presented at a level of detail consistent with a program level of analysis. Impact significance will be assessed with respect to specific thresholds of significance used in Rancho Cordova along with guidance in CEQA Guidelines Appendix G, using methods that are appropriate for a long-range planning program.

Impact significance will be determined after consideration of the beneficial effects of proposed policies designed to avoid or reduce environmental impacts. Because a general plan update is typically intended to be “self-mitigating” (meaning that proposed policies would be designed to avoid or minimize environmental impacts to the extent feasible), mitigation measures may not be necessary. However, if the environmental analysis shows that impacts remain significant after implementation of proposed policies (including implementation measures), Ascent will identify mitigation measures (if available and feasible) to further reduce impacts. This will also include identification of the implementation provisions of the City’s Climate Action and Adaptation Plan (e.g., streamlining opportunities under CEQA Guidelines Section 15183.5) and the South Sacramento Habitat Conservation Plan that would address impacts, as well as adopted mitigation measures for approved large-scale projects in the city identified above.

Program-level analysis requires a reasonable assessment of potential changes to the physical environment from implementation of the policies in the General Plan Update. The analysis will be based on buildout of the Planning Area, even if buildout is not anticipated to occur within the planning horizon. (Analysis of impacts that could extend beyond the planning horizon may be described in more general terms.) Growth occurs from a dynamic system of birth, death, immigration, emigration, and other factors that include the state of the economy and land use options. The analysis will be based on the ability of the General Plan Update to accommodate anticipated growth while avoiding or minimizing impacts to the environment.

An important consideration for all CEQA documents, but especially for lead-agency-sponsored projects, is the ruling in the 2015 California Supreme Court case, California Building Industry Association v. Bay Area Air Quality Management District (CBIA v. BAAQMD), which adjusted the approach to CEQA analysis as specified ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024

20 | Page
in the CEQA Guidelines. Prior to this case, the CEQA Guidelines required consideration of impacts to the environment as well as from exposure to environmental hazards. The court clarified that impacts from exposure to environmental hazards were not to be considered significant effects unless a project exacerbated the risks of such impacts. The court specifically used seismic hazards as an example of an inappropriate application of CEQA to review the potential impact of the environment on a project. However, the court gives authority to lead agencies to include a review of potential impacts of the environment on a project when the project is undertaken by the lead agency.

The Rancho Cordova General Plan Update is the type of project for which a lead agency has the discretion to consider exposure to existing hazards as environmental impacts. The General Plan is a visionary document that broadly establishes policy, not only related to the environment but also related to public health and safety. Therefore, we recommend that this EIR consider potential impacts to Rancho Cordova’s citizens caused by the environment, if for no other reason than to test the effectiveness of the plan’s policies to protect public health and safety.

The following environmental resource issue areas will be addressed in the EIR, though some issues may be identified as an effect not found to be significant under CEQA Guidelines Section 15128:
 Project Description
 Aesthetics
 Agriculture and Forestry Resources
 Air Quality
 Biological Resources
 Climate Change/Greenhouse Gas Emissions.
 Cultural and Tribal Cultural Resources
 Energy
 Geology and Soils
 Hazards and Hazardous Materials
 Hydrology and Water Quality
 Land Use and Planning
 Mineral Resources
 Noise
 Population and Housing
 Public Services and Recreation
 Transportation and Traffic
 Utilities
 Wildfire
ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024 21 | Page
 Cumulative Impacts
 Alternatives
 Other CEQA Considerations
Task 7.4. Second Administrative Draft EIR
Following receipt of one consolidated set of City staff comments on the First Administrative Draft EIR, Ascent will discuss and clarify specific comments as needed, and prepare appropriate revisions to the document to address those concerns. We will submit a Second Administrative Draft EIR for staff review.

Task 7.5. Screencheck Draft EIR
Following receipt of one consolidated set of City staff comments on the Second Administrative Draft EIR, Ascent will discuss and clarify specific comments, as needed, and prepare appropriate revisions to the document to address those concerns. We will submit a Screencheck Draft EIR for final review to identify any remaining minor revisions necessary to complete the EIR sufficiently to commence the public review process.

Task 7.6. Public Draft EIR
After making any remaining minor revisions identified in City staff’s single set of consolidated comments on the Screencheck Draft EIR, Ascent will produce and circulate the Draft EIR for the mandatory 45-day public review period along with a Notice of Availability (NOA). City staff will be responsible for publication in the local newspaper and posting at the Sacramento County Clerk/Recorder. Ascent will produce, distribute, and track all notices. We will provide public agencies and the public with a notice and a link to a downloadable version of the Draft EIR. We will assist the City in the electronic submittal of the Draft EIR to the State Clearinghouse, including the mandatory Notice of Completion (NOC).

The Draft EIR may also be presented or discussed in a community workshop and in public hearings with the Planning Commission and City Council. We assume the Draft EIR will be released for public review concurrently with the public draft General Plan, and Ascent’s project management team will be available to attend community workshops or public hearings on the draft General Plan and Draft EIR.

Task 7.7. Response to Comments and Administrative Final EIR Following the end of the 45-day public review and comment period on the Draft EIR, Ascent assumes the City will provide us with a complete set of public comments. We will prepare written responses to all comments submitted to the City concerning the information and analysis presented in the Draft EIR. We will bracket and number all comments and prepare responses that correspond to each comment. If multiple comments express the same concerns, we will prepare master responses to those comments. The level of effort associated with response to public comments depends entirely on the number, length, and complexity of the public comments received. Ascent’s assumed work effort in responding to comments is included in the proposed budget.

The responses to comments will be included in the Administrative Final EIR (AFEIR) document. In addition to the numbered and bracketed comments and responses (including any master responses), the AFEIR will include a summary of the project, a discussion of any minor changes to the project since the release of the Draft EIR, and any text changes to the EIR that resulted from public comments or were otherwise initiated by staff.

As part of the Administrative Final EIR task (but not necessarily included in the AFEIR document), Ascent will prepare a Mitigation Monitoring and Reporting Program (MMRP) in accordance with Section 21081.6 of the CEQA Statutes (if necessary). We can provide this as a stand-alone document, to attach to findings and resolutions, or we can incorporate it into the AFEIR, as the City prefers. The MMRP will list all measures ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024

22 | Page
included in the EIR to avoid, reduce, or compensate for the potentially significant impacts of the project; note the timing for implementation of each measure; and identify the entities responsible for ensuring that the mitigation measures are properly implemented and verified as completed.

Task 7.8. Screencheck Final EIR
Following receipt of one consolidated set of staff comments on the AFEIR, Ascent will discuss and clarify specific comments, as needed, and prepare appropriate revisions to the document to address those concerns. We will submit a Screencheck Final EIR for review to identify any remaining minor revisions necessary to complete the Final EIR sufficiently to publish and provide to the Planning Commission and City Council.

Task 7.9. Final EIR
After Ascent addresses any minor revisions received from the staff’s comments on the Screencheck Final EIR, we will deliver the Final EIR for submittal to the Planning Commission and City Council. Ascent will also submit 15 copies of the Final EIR to the State Clearinghouse.

Task 7.10. Findings of Fact and Statement of Overriding Considerations To expedite the final phase of the project approval process, Ascent will prepare Findings of Fact required under Section 15091 and, if necessary, a Statement of Overriding Considerations (SOC) pursuant to Section 15093 of the State CEQA Guidelines. We will submit the draft Findings and SOC for one round of review by staff and the City’s legal counsel and will make one set of revisions to each.

Task 7 Deliverables
 Public scoping meeting facilitation and summary
 First Administrative Draft EIR (electronic)
 Second Administrative Draft EIR (electronic)
 Screencheck Draft EIR (electronic)
 Public Draft EIR (15 hard copies, electronic submitted to State Clearinghouse)  Administrative Final EIR (electronic)
 Draft and final MMRP (electronic)
 Screencheck Final EIR (electronic)
 Final EIR (5 hard copies)
 Draft and final Findings of Fact and SOC (electronic) TASK 8. Final General Plan Review and Adoption
Task 8.1. Final Adoption Hearings
The Ascent team will attend two Planning Commission hearings and two City Council hearings to review the draft General Plan and EIR. At the conclusion of the hearings, the City Council will adopt the General Plan and certify the Final EIR. It is intended that City staff create a staff report, which the Ascent team will review prior to each adoption hearing.

ITEM 9.3.

ATTACHMENT 2

RANCHO CORDOVA GENERAL PLAN UPDATE // ASCENT SCOPE OF WORK 1-18-2024 23 | Page
Task 8.2. Final General Plan
Following the adoption hearing with the City Council, the Ascent team will prepare a final General Plan for adoption.

Task 8 Deliverables
 Attend and prepare for Planning Commission adoption hearing (2)  Attend and prepare for City Council adoption hearing (2)  Final General Plan document (10 hard copies)

TASK 9. Project Management and Team Meetings
Task 9.1. Team Meetings and Coordination
The Ascent team will schedule check-in meetings every two weeks with City staff to provide status updates at key milestones throughout the General Plan Update process. Monthly status reports will also be provided.

This task will also cover “informal” communications with project team members up to the allocated amount shown in the fee schedule.

ITEM 9.3.

ATTACHMENT 2

MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP Task 1. Project
Initiation
Task 2.

Community
Engagement
Task 3.

Existing
Conditions
Task 4.

Visioning
Task 5.

Land Use
Alternatives
Task 6.

General Plan
Development
Task 7. CEQA
Task 8. Final
General Plan
Adoption
2024 2025 2026
Meeting Draft Deliverable Final Deliverable Review Period Public Review Period Kick-Off
Meeting

PC / CC
Meeting
Community
Workshop
#1
Community
Workshop #2
& PC / CC
Community
Workshop
#3
Community
Workshop
#4
Community
Workshop
#5

PC / CC
Meetings

PC / CC
Meetings
Stakeholder
Focus Group
Meetings
Stakeholder
Focus Group
Meetings
Stakeholder
Focus Group
Meetings
TAC Meeting
x2
TAC
Meeting
TAC
Meeting
TAC
Meeting
TAC
Meeting
Map Book &
Base Map
Project
Website
Final
Existing
Conditions
Report
Community
Snapshot
Engagement
Plan
Draft Existing
Conditions
Report
Draft Vision
& Guiding
Principles
Draft
Land Use
Alternatives
Land Use
Alternative
Evaluation
First Admin
Draft EIR
Second Admin
/Sceencheck
Draft EIR
Public Draft
EIR
EIR Scoping
Meeting
Draft Policy
Development
Preliminary
Draft General
Plan
Public Draft
General Plan
Draft
Response to
Comments
Administrative
Draft General
Plan
Final Vision
& Guiding
Principles
Final EIR
Final
General
Plan
Preferred
Land Use
Alternative
ITEM 9.3.

ATTACHMENT 2

CONTRACT NO.: 24-2024

Professional Services Agreement between [DATE]
City of Rancho Cordova and ______________--Exhibit B Page 1 of 1

EXHIBIT B

COMPENSATION SCHEDULE

ITEM 9.3.

ATTACHMENT 2

COST PROPOSAL - Rancho Cordova GPU Budget
Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost

REQUIRED TASKS
TASK 1. Project Initiation
Task 1.1. Kick-off Meeting and City Tour 40 $ 8,700 8 $ 1,960 4 $ 1,580 20 $ 4,950 72 $ 17,190 Task 1.2. Review of Existing Data 30 $ 6,080 0 $ - 0 $ - 0 $ - 30 $ 6,080 Task 1.3 Confirm Planning Area Boundary and Special Planning Areas 38 $ 7,980 0 $ - 0 $ - 0 $ - 38 $ 7,980 Task 1.4 Map Book & Base Map 100 $ 17,280 0 $ - 0 $ - 0 $ - 100 $ 17,280 Task 1 Subtotal 208 $ 40,040 8 $ 1,960 4 $ 1,580 20 $ 4,950 240 $ 48,530 TASK 2. Community Engagement
Task 2.1. Engagement Plan 8 $ 1,590 0 $ - 0 $ - 32 $ 6,720 40 $ 8,310 Task 2.2. Project Messaging 11 $ 2,270 0 $ - 0 $ - 36 $ 7,560 47 $ 9,830 Task 2.3. Outreach and Branding 10 $ 1,940 0 $ - 0 $ - 78 $ 14,980 88 $ 16,920 Task 2.4. Project Website 17 $ 3,200 0 $ - 0 $ - 92 $ 17,720 109 $ 20,920 Task 2.5. Community Workshop / Open House (5) 309 $ 57,750 12 $ 2,540 16 $ 3,980 260 $ 55,350 597 $ 119,620 Task 2.6. Pop-Up Events (12) 210 $ 38,680 0 $ - 0 $ - 120 $ 27,200 330 $ 65,880 Task 2.7. Online Feedback Forms (4) 64 $ 11,600 0 $ - 0 $ - 66 $ 14,010 130 $ 25,610 Task 2.8. Planning Commission and City Council Study Sessions (5) 78 $ 16,100 10 $ 1,970 8 $ 3,160 0 $ - 96 $ 21,230 Task 2.9. Stakeholder and Focus Group Meetings (12) 121 $ 25,040 36 $ 8,140 0 $ - 48 $ 9,880 205 $ 43,060 Task 2.10. Technical Advisory Committee (TAC) Meetings (6) 50 $ 11,460 38 $ 8,390 0 $ - 0 $ - 88 $ 19,850 Task 2.11.On-Call Engagement 143 $ 27,710 0 $ - 0 $ - 190 $ 40,650 333 $ 68,360 Task 2 Subtotal 1021 $ 197,340 96 $ 21,040 24 $ 7,140 922 $ 194,070 2063 $ 419,590 TASK 3. Existing Conditions (Research & Analysis)
Task 3.1. Existing Conditions Report 962 $ 169,880 492 $ 99,720 208 $ 42,340 0 $ - 1662 $ 311,940 Task 3.2. Community Snapshot Report 150 $ 23,720 0 $ - 0 $ - 20 $ 4,800 170 $ 28,520 Task 3 Subtotal 1112 $ 193,600 492 $ 99,720 208 $ 42,340 20 $ 4,800 1832 $ 340,460 TASK 4. Visioning
Task 4.1. Administrative Draft Vision & Guiding Principles 122 $ 20,880 0 $ - 0 $ - 0 $ - 122 $ 20,880 Task 4.2. Public Review Draft Vision & Guiding Principles 46 $ 7,860 0 $ - 0 $ - 0 $ - 46 $ 7,860 Task 4.3. Final Vision & Guiding Principles 10 $ 1,940 0 $ - 0 $ - 0 $ - 10 $ 1,940 Task 4 Subtotal 178 $ 30,680 0 $ - 0 $ - 0 $ - 178 $ 30,680 TASK 5. Land Use Alternatives
Task 5.1. Draft Land Use Alternatives 292 $ 58,280 0 $ - 0 $ - 0 $ - 292 $ 58,280 Task 5.2. Evaluation of Land Use Alternatives 340 $ 61,900 0 $ - 160 $ 34,020 0 $ - 500 $ 95,920 Task 5.2.1. Fiscal Analysis 2 $ 540 210 $ 43,970 0 $ - 0 $ - 212 $ 44,510 Task 5.2.2. Traffic Operations Analysis 2 $ 540 0 $ - 204 $ 41,760 0 $ - 206 $ 42,300 Task 5.3.Preferred Land Use Alternative 130 $ 23,120 0 $ - 0 $ - 0 $ - 130 $ 23,120 Task 5 Subtotal 766 $ 144,380 210 $ 43,970 364 $ 75,780 0 $ - 1340 $ 264,130 TASK 6.General Plan
Task 6.1.Audit of Existing Plan Policies 66 $ 13,250 0 $ - 0 $ - 0 $ - 66 $ 13,250 Task 6.2. General Plan Outline/Format 48 $ 8,200 0 $ - 0 $ - 0 $ - 48 $ 8,200 Task 6.3.Draft Policy Development 242 $ 46,660 0 $ - 0 $ - 0 $ - 242 $ 46,660 Task 6.4. Administrative Draft General Plan 802 $ 151,560 132 $ 30,400 110 $ 23,010 0 $ - 1044 $ 204,970 Task 6.5. Preliminary Draft General Plan 224 $ 41,580 0 $ - 4 $ 1,580 0 $ - 228 $ 43,160 Task 6.6. Public Draft General Plan 100 $ 18,410 0 $ - 4 $ 1,580 0 $ - 104 $ 19,990 Task 6.7. Consultations and Referrals 8 $ 1,780 0 $ - 0 $ - 0 $ - 8 $ 1,780 Task 6 Subtotal 1490 $ 281,440 132 $ 30,400 118 $ 26,170 0 $ - 1740 $ 338,010 TASK 7. CEQA
Task 7.1 EIR Scoping and NOP 32 $ 6,180 0 $ - 0 $ - 0 $ - 32 $ 6,180 Task 7.2 Scoping Meeting 8 $ 2,100 0 $ - 0 $ - 0 $ - 8 $ 2,100 Task 7.3 First Administrative Draft EIR 644 $ 117,120 0 $ - 60 $ 13,260 0 $ - 704 $ 130,380 Task 7.4 Second Administrative Draft EIR 254 $ 47,350 0 $ - 0 $ - 0 $ - 254 $ 47,350 Task 7.5 Screencheck Draft EIR 84 $ 15,630 0 $ - 0 $ - 0 $ - 84 $ 15,630 Task 7.6 Public Draft EIR 48 $ 8,320 0 $ - 53 $ 11,890 0 $ - 101 $ 20,210 Task 7.7 Response to Comments and Administrative Final EIR 234 $ 44,230 0 $ - 0 $ - 0 $ - 234 $ 44,230 Task 7.8 Screencheck Final EIR 70 $ 13,480 0 $ - 0 $ - 0 $ - 70 $ 13,480 Task 7.9 Final EIR 28 $ 4,660 0 $ - 53 $ 11,890 0 $ - 81 $ 16,550 Task 7.10 Findings of Fact and Statement of Overriding Considerations 46 $ 9,020 0 $ - 0 $ - 0 $ - 46 $ 9,020 Task 7 Subtotal 1448 $ 268,090 0 $ - 166 $ 37,040 0 $ - 1614 $ 305,130 TASK 8. Final General Plan Review & Adoption
Task 8.1. Final Adoption Hearings 88 $ 17,680 0 $ - 4 $ 1,580 0 $ - 92 $ 19,260 Task 8.2. Final General Plan 80 $ 14,390 0 $ - 0 $ - 0 $ - 80 $ 14,390 Task 9 Subtotal 168 $ 32,070 0 $ - 4 $ 1,580 0 $ - 172 $ 33,650 TASK 9. Project Management and Team Meetings
Task 9.1.Team Meetings and Coordination 380 $ 77,340 122 $ 28,930 0 $ - 100 $ 25,500 602 $ 131,770 Task 10 Subtotal 380 $ 77,340 122 $ 28,930 0 $ - 100 $ 25,500 602 $ 131,770 LABOR SUBTOTAL 6771 $ 1,264,980 1060 $ 226,020 888 $ 191,630 1062 $ 229,320 9781 $ 1,911,950

OTHER DIRECT COSTS
Printing/Reproduction $ 4,500 $ - $ 289 $ 2,200 $ 6,989 Shipping/Postage $ 150 $ - $ - $ - $ 150 Travel (mileage/parking/transit) $ 500 $ 550 $ 150 $ 2,500 $ 3,700 Supplies & Materials $ 800 $ - $ - $ 1,800 $ 2,600 Data and Modeling $ - $ 3,000 $ 1,000 $ - $ 4,000 Traffic Counts $ - $ - $ 7,500 $ - $ 7,500 Translation $ 20,000 $ - $ - $ 20,000 DIRECT COST SUBTOTAL $ 25,950 $ 3,550 $ 8,939 $ 6,500 $ 44,939 Total $1,290,930 $229,570 $200,569 $235,820
Ascent EPS Fehr & Peers Total
$ 1,956,889
Plan to Place
ITEM 9.3.

ATTACHMENT 2

COST PROPOSAL - Rancho Cordova General Plan Update
Prime Contractor: Ascent
Role Principal
Director, Urban
Design and
Planning
Urban
Planner/Urban
Designer
General Plan
Technical
Advisor
Principal,
Urban Design Urban Planner
Senior Urban
Planner Urban Designer Urban Planner
Key Personnel Pat Angell Chelsey Payne Paul Kronser Erik de Kok Christine Babla Heidi Gen Kuong Matt Gelbman Angela
Khermouch Haley Shaver
Bill Rate $330 $270 $175 $270 $285 $170 $225 $175 $160

REQUIRED TASKS
TASK 1. Project Initiation
Task 1.1. Kick-off Meeting and City Tour 4 8 20 4
Task 1.2. Review of Existing Data 2 4 8 2
Task 1.3 Confirm Planning Area Boundary and Special Planning Areas 2 12 16 Task 1.4 Map Book & Base Map 4 40 16
Task 1 Subtotal 8 28 84 6 0 0 0 16 0
TASK 2. Community Engagement
Task 2.1. Engagement Plan 2 6
Task 2.2. Project Messaging 1 2 8
Task 2.3. Outreach and Branding 2 8
Task 2.4. Project Website 1 2 6 8
Task 2.5. Community Workshop / Open House (5) 12 45 120 12 30 30 Task 2.6. Pop-Up Events (12) 46 56 30 46
Task 2.7. Online Feedback Forms (4) 2 6 24 32
Task 2.8. Planning Commission and City Council Study Sessions (5) 4 20 20 4 30 Task 2.9. Stakeholder and Focus Group Meetings (12) 8 26 68 4 15 Task 2.10. Technical Advisory Committee (TAC) Meetings (6) 4 18 24 4 Task 2.11.On-Call Engagement 2 32 54 16 39
Task 2 Subtotal 34 201 394 24 0 76 0 0 200
TASK 3. Existing Conditions (Research & Analysis)
Task 3.1. Existing Conditions Report 4 40 160 16 4 32 40 40 48 Task 3.2. Community Snapshot Report 2 8 40 40
Task 3 Subtotal 6 48 200 16 4 32 40 40 88
TASK 4. Visioning
Task 4.1. Administrative Draft Vision & Guiding Principles 2 8 52 40 Task 4.2. Public Review Draft Vision & Guiding Principles 4 16 20 Task 4.3. Final Vision & Guiding Principles 2 8
Task 4 Subtotal 2 14 76 0 0 0 0 0 60
TASK 5. Land Use Alternatives
Task 5.1. Draft Land Use Alternatives 8 48 112 4 20 20 40 Task 5.2. Evaluation of Land Use Alternatives 4 32 120 4 4 4 80 Task 5.2.1. Fiscal Analysis 2
Task 5.2.2. Traffic Operations Analysis 2
Task 5.3.Preferred Land Use Alternative 2 8 40 4 16
Task 5 Subtotal 14 92 272 8 28 0 0 24 136
TASK 6.General Plan
Task 6.1.Audit of Existing Plan Policies 4 8 12 8 24
Task 6.2. General Plan Outline/Format 6 16 2
Task 6.3.Draft Policy Development 2 24 80 16 4 16 40
Task 6.4. Administrative Draft General Plan 16 80 220 40 8 24 36 120 Task 6.5. Preliminary Draft General Plan 4 24 80 8 2 4 2 40 Task 6.6. Public Draft General Plan 16 40 2 20
Task 6.7. Consultations and Referrals 2 4 2
Task 6 Subtotal 26 160 452 78 14 0 44 38 244
TASK 7. CEQA
Task 7.1 EIR Scoping and NOP 4
Task 7.2 Scoping Meeting 4
Task 7.3 First Administrative Draft EIR 24
Task 7.4 Second Administrative Draft EIR 16
Task 7.5 Screencheck Draft EIR 4
Task 7.6 Public Draft EIR
Task 7.7 Response to Comments and Administrative Final EIR 20 Task 7.8 Screencheck Final EIR 8
Task 7.9 Final EIR
Task 7.10 Findings of Fact and Statement of Overriding Considerations 2 Task 7 Subtotal 82 0 0 0 0 0 0 0 0
TASK 8. Final General Plan Review & Adoption
Task 8.1. Final Adoption Hearings 8 16 32 32
Task 8.2. Final General Plan 2 8 40 16
Task 8 Subtotal 10 24 72 0 0 0 0 0 48
TASK 9. Project Management and Team Meetings
Task 9.1.Team Meetings and Coordination 24 80 140 16
Task 9 Subtotal 24 80 140 16 0 0 0 0 0
Labor Hours Subtotal 206 647 1690 148 46 108 84 118 776 LABOR SUBTOTAL $ 67,980.00 $ 174,690.00 $ 295,750.00 $ 39,960.00 $ 13,110.00 $ 18,360.00 $ 18,900.00 $ 20,650.00 $ 124,160.00

DIRECT COSTS
Printing/Reproduction
Shipping/Postage
Travel (mileage/parking/transit)
Supplies & Materials
Data and Modeling
Traffic Counts
Translation

DIRECT COST SUBTOTAL
ITEM 9.3.

ATTACHMENT 2

COST PROPOSAL - Rancho Cordova General Plan Update
Prime Contractor: Ascent
Role
Key Personnel
Bill Rate

REQUIRED TASKS
TASK 1. Project Initiation
Task 1.1. Kick-off Meeting and City Tour
Task 1.2. Review of Existing Data
Task 1.3 Confirm Planning Area Boundary and Special Planning Areas Task 1.4 Map Book & Base Map
Task 1 Subtotal
TASK 2. Community Engagement
Task 2.1. Engagement Plan
Task 2.2. Project Messaging
Task 2.3. Outreach and Branding
Task 2.4. Project Website
Task 2.5. Community Workshop / Open House (5)
Task 2.6. Pop-Up Events (12)
Task 2.7. Online Feedback Forms (4)
Task 2.8. Planning Commission and City Council Study Sessions (5) Task 2.9. Stakeholder and Focus Group Meetings (12)
Task 2.10. Technical Advisory Committee (TAC) Meetings (6) Task 2.11.On-Call Engagement
Task 2 Subtotal
TASK 3. Existing Conditions (Research & Analysis)
Task 3.1. Existing Conditions Report
Task 3.2. Community Snapshot Report
Task 3 Subtotal
TASK 4. Visioning
Task 4.1. Administrative Draft Vision & Guiding Principles Task 4.2. Public Review Draft Vision & Guiding Principles Task 4.3. Final Vision & Guiding Principles
Task 4 Subtotal
TASK 5. Land Use Alternatives
Task 5.1. Draft Land Use Alternatives
Task 5.2. Evaluation of Land Use Alternatives
Task 5.2.1. Fiscal Analysis
Task 5.2.2. Traffic Operations Analysis
Task 5.3.Preferred Land Use Alternative
Task 5 Subtotal
TASK 6.General Plan
Task 6.1.Audit of Existing Plan Policies
Task 6.2. General Plan Outline/Format
Task 6.3.Draft Policy Development
Task 6.4. Administrative Draft General Plan
Task 6.5. Preliminary Draft General Plan
Task 6.6. Public Draft General Plan
Task 6.7. Consultations and Referrals
Task 6 Subtotal
TASK 7. CEQA
Task 7.1 EIR Scoping and NOP
Task 7.2 Scoping Meeting
Task 7.3 First Administrative Draft EIR
Task 7.4 Second Administrative Draft EIR
Task 7.5 Screencheck Draft EIR
Task 7.6 Public Draft EIR
Task 7.7 Response to Comments and Administrative Final EIR Task 7.8 Screencheck Final EIR
Task 7.9 Final EIR
Task 7.10 Findings of Fact and Statement of Overriding Considerations Task 7 Subtotal
TASK 8. Final General Plan Review & Adoption
Task 8.1. Final Adoption Hearings
Task 8.2. Final General Plan
Task 8 Subtotal
TASK 9. Project Management and Team Meetings
Task 9.1.Team Meetings and Coordination
Task 9 Subtotal
Labor Hours Subtotal

LABOR SUBTOTAL

DIRECT COSTS
Printing/Reproduction
Shipping/Postage
Travel (mileage/parking/transit)
Supplies & Materials
Data and Modeling
Traffic Counts
Translation

DIRECT COST SUBTOTAL
Urban Planner
Senior
Environmental
Planner
Senior
Environmental
Planner
Senior
Environmental
Planner
Principal – Air
Quality,
Climate
Change, and
Noise
Senior Air
Quality, GHG,
and Noise
Specialist
Air Quality,
Noise, GHG,
Trans
Specialist
Safety Element/
Hazard
Mitigation
Specialist
Climate
Adaptation
Analyst
Rebecca Pope Jessica Babcock Marianne
Lowenthal
Kirsten
Burrowes Honey Walters Dimitri Antoniou Julia Wilson Adam Qian John Steponick $140 $195 $170 $165 $340 $230 $170 $195 $150
2 4 2 2 2
0 0 2 4 0 0 2 2 2
0 0 0 0 0 0 0 0 0
80 12 40 64 2 8 60 64 60
80 12 40 64 2 8 60 64 60
0 0 0 0 0 0 0 0 0
2 24 4 2
0 0 0 0 0 2 24 4 2
4 2 4
8 20 32
40 24 2 4 12 48 40
12 24
4 8
40 24 0 0 2 4 24 86 108
8 20
4 155 50 135 4 20 136
80 40 60 4 20
40 20 6
20 20
100 20 30 2 8
24 4 20 2
8 12
40 0 479 114 317 4 26 172 0 0
0 0 0 0 0 0 0 0 0
40 0 40 0 0 0 0 0 0 0
120 555 156 385 8 40 282 156 172
$ 16,800.00 $ 108,225.00 $ 26,520.00 $ 63,525.00 $ 2,720.00 $ 9,200.00 $ 47,940.00 $ 30,420.00 $ 25,800.00 ITEM 9.3.

ATTACHMENT 2

COST PROPOSAL - Rancho Cordova General Plan Update
Prime Contractor: Ascent
Role
Key Personnel
Bill Rate

REQUIRED TASKS
TASK 1. Project Initiation
Task 1.1. Kick-off Meeting and City Tour
Task 1.2. Review of Existing Data
Task 1.3 Confirm Planning Area Boundary and Special Planning Areas Task 1.4 Map Book & Base Map
Task 1 Subtotal
TASK 2. Community Engagement
Task 2.1. Engagement Plan
Task 2.2. Project Messaging
Task 2.3. Outreach and Branding
Task 2.4. Project Website
Task 2.5. Community Workshop / Open House (5)
Task 2.6. Pop-Up Events (12)
Task 2.7. Online Feedback Forms (4)
Task 2.8. Planning Commission and City Council Study Sessions (5) Task 2.9. Stakeholder and Focus Group Meetings (12)
Task 2.10. Technical Advisory Committee (TAC) Meetings (6) Task 2.11.On-Call Engagement
Task 2 Subtotal
TASK 3. Existing Conditions (Research & Analysis)
Task 3.1. Existing Conditions Report
Task 3.2. Community Snapshot Report
Task 3 Subtotal
TASK 4. Visioning
Task 4.1. Administrative Draft Vision & Guiding Principles Task 4.2. Public Review Draft Vision & Guiding Principles Task 4.3. Final Vision & Guiding Principles
Task 4 Subtotal
TASK 5. Land Use Alternatives
Task 5.1. Draft Land Use Alternatives
Task 5.2. Evaluation of Land Use Alternatives
Task 5.2.1. Fiscal Analysis
Task 5.2.2. Traffic Operations Analysis
Task 5.3.Preferred Land Use Alternative
Task 5 Subtotal
TASK 6.General Plan
Task 6.1.Audit of Existing Plan Policies
Task 6.2. General Plan Outline/Format
Task 6.3.Draft Policy Development
Task 6.4. Administrative Draft General Plan
Task 6.5. Preliminary Draft General Plan
Task 6.6. Public Draft General Plan
Task 6.7. Consultations and Referrals
Task 6 Subtotal
TASK 7. CEQA
Task 7.1 EIR Scoping and NOP
Task 7.2 Scoping Meeting
Task 7.3 First Administrative Draft EIR
Task 7.4 Second Administrative Draft EIR
Task 7.5 Screencheck Draft EIR
Task 7.6 Public Draft EIR
Task 7.7 Response to Comments and Administrative Final EIR Task 7.8 Screencheck Final EIR
Task 7.9 Final EIR
Task 7.10 Findings of Fact and Statement of Overriding Considerations Task 7 Subtotal
TASK 8. Final General Plan Review & Adoption
Task 8.1. Final Adoption Hearings
Task 8.2. Final General Plan
Task 8 Subtotal
TASK 9. Project Management and Team Meetings
Task 9.1.Team Meetings and Coordination
Task 9 Subtotal
Labor Hours Subtotal

LABOR SUBTOTAL

DIRECT COSTS
Printing/Reproduction
Shipping/Postage
Travel (mileage/parking/transit)
Supplies & Materials
Data and Modeling
Traffic Counts
Translation

DIRECT COST SUBTOTAL
Architectural
Historian
Wildlife
Biologist GIS Specialist Graphics
Word
Processing Admin/Finance
Alta
Cunningham Allison Fuller Lisa Merry Corey Alling
$185 $175 $160 $125 $140 $140
4 40 $ 8,700
2 30 $ 6,080
8 38 $ 7,980
40 100 $ 17,280
2 0 52 0 0 0 208 $ 40,040
8 $ 1,590
11 $ 2,270
10 $ 1,940
17 $ 3,200
60 309 $ 57,750
32 210 $ 38,680
64 $ 11,600
78 $ 16,100
121 $ 25,040
50 $ 11,460
143 $ 27,710
0 0 0 92 0 0 1021 $ 197,340
40 32 48 8 60 962 $ 169,880
60 150 $ 23,720
40 32 48 68 60 0 1112 $ 193,600
16 4 122 $ 20,880
4 2 46 $ 7,860
10 $ 1,940
0 0 0 20 6 0 178 $ 30,680
40 292 $ 58,280
60 340 $ 61,900
2 $ 540
2 $ 540
60 130 $ 23,120
0 0 160 0 0 0 766 $ 144,380
66 $ 13,250
8 16 48 $ 8,200
242 $ 46,660
8 24 16 40 802 $ 151,560
8 4 12 224 $ 41,580
2 8 100 $ 18,410
8 $ 1,780
8 0 32 30 76 0 1490 $ 281,440
32 $ 6,180
8 $ 2,100
22 30 20 8 40 644 $ 117,120
8 8 4 2 12 254 $ 47,350
2 4 8 84 $ 15,630
8 48 $ 8,320
4 6 2 2 40 234 $ 44,230
2 2 8 70 $ 13,480
8 28 $ 4,660
4 46 $ 9,020
38 50 26 12 128 0 1448 $ 268,090
88 $ 17,680
4 2 8 80 $ 14,390
0 0 4 2 8 0 168 $ 32,070
80 380 $ 77,340
0 0 0 0 0 80 380 $ 77,340
88 82 322 224 278 80 6771
$ 16,280.00 $ 14,350.00 $ 51,520.00 $ 28,000.00 $ 38,920.00 $ 11,200.00 $ 1,264,980 $ 4,500
$ 150
$ 500
$ 800
$ 20,000
$ 25,950
$ 1,290,930
HOURS

SUBTOTAL
TOTAL
COST
ITEM 9.3.

ATTACHMENT 2

Role Principal Associate Research Analyst Production Staff Key Personnel Amy Lapin Emilio Balingit Thao
Fully Loaded Billing Rate $285 $205 $145 $95

REQUIRED TASKS
TASK 1. Project Initiation
Task 1.1. Kick-off Meeting and City Tour 4 4 8 $ 1,960 Task 1.2. Review of Existing Data 0 $ - Task 1.3 Confirm Planning Area Boundary and Special Planning Areas 0 $ -
Task 1.4 Map Book & Base Map 0 $ - Task 1 Subtotal 4 4 0 0 8 $ 1,960 TASK 2. Community Engagement
Task 2.1. Engagement Plan 0 $ - Task 2.2. Project Messaging 0 $ - Task 2.3. Outreach and Branding 0 $ - Task 2.4. Project Website 0 $ - Task 2.5. Community Workshop / Open House (5) 4 4 4 12 $ 2,540 Task 2.6. Pop-Up Events (12) 0 $ - Task 2.7. Online Feedback Forms (4) 0 $ - Task 2.8. Planning Commission and City Council Study Sessions (5) 2 4 4 10 $ 1,970 Task 2.9. Stakeholder and Focus Group Meetings (12) 14 16 6 36 $ 8,140 Task 2.10. Technical Advisory Committee (TAC) Meetings (6) 12 20 6 38 $ 8,390 Task 2.11.On-Call Engagement 0 $ - Task 2 Subtotal 32 44 20 0 96 $ 21,040 TASK 3. Existing Conditions (Research & Analysis)
Task 3.1. Existing Conditions Report 110 238 118 26 492 $ 99,720 Task 3.2. Community Snapshot Report 0 $ - Task 3 Subtotal 110 238 118 26 492 $ 99,720 TASK 4. Visioning
Task 4.1. Administrative Draft Vision & Guiding Principles 0 $ - Task 4.2. Public Review Draft Vision & Guiding Principles 0 $ - Task 4.3. Final Vision & Guiding Principles 0 $ - Task 4 Subtotal 0 0 0 0 0 0
TASK 5. Land Use Alternatives
Task 5.1. Draft Land Use Alternatives 0 $ - Task 5.2. Evaluation of Land Use Alternatives 0 $ - Task 5.2.1. Fiscal Analysis 48 120 34 8 210 $ 43,970 Task 5.2.2. Traffic Operations Analysis 0 $ - Task 5.3.Preferred Land Use Alternative 0 $ - Task 5 Subtotal 48 120 34 8 210 $ 43,970 TASK 6.General Plan
Task 6.1.Audit of Existing Plan Policies 0 $ - Task 6.2. General Plan Outline/Format 0 $ - Task 6.3.Draft Policy Development 0 $ - Task 6.4. Administrative Draft General Plan 50 76 6 132 $ 30,400 Task 6.5. Preliminary Draft General Plan 0 $ - Task 6.6. Public Draft General Plan 0 $ - Task 6.7. Consultations and Referrals 0 $ - Task 6 Subtotal 50 76 0 6 132 $ 30,400 TASK 7. CEQA
Task 7.1 EIR Scoping and NOP 0 $ - Task 7.2 Scoping Meeting 0 $ - Task 7.3 First Administrative Draft EIR 0 $ - Task 7.4 Second Administrative Draft EIR 0 $ - Task 7.5 Screencheck Draft EIR 0 $ - Task 7.6 Public Draft EIR 0 $ - Task 7.7 Response to Comments and Administrative Final EIR 0 $ - Task 7.8 Screencheck Final EIR 0 $ - Task 7.9 Final EIR 0 $ - Task 7.10 Findings of Fact and Statement of Overriding
Considerations 0 $ -
Task 7 Subtotal 0 0 0 0 0 $ - TASK 8. Final General Plan Review & Adoption
Task 8.1. Final Adoption Hearings 0 $ - Task 8.2. Final General Plan 0 $ - Task 8 Subtotal 0 0 0 0 0 $ - TASK 9. Project Management and Team Meetings
Task 9.1.Team Meetings and Coordination 49 73 122 $ 28,930 Task 9 Subtotal 49 73 0 0 122 $ 28,930 Labor Hours Subtotal 293 555 172 40 1060
LABOR SUBTOTAL $ 83,505.00 $ 113,775.00 $ 24,940.00 $ 3,800.00 $ 226,020

OTHER DIRECT COSTS
Printing/Reproduction $ - Shipping/Postage
Travel (mileage/parking/transit) $ 550 Supplies & Materials
Data and Modeling $ 3,000
Traffic Counts
Translation
DIRECT COST SUBTOTAL $ 3,550 $ 229,570
COST PROPOSAL - Rancho Cordova General Plan Update
Subconsultant: EPS
HOURS

SUBTOTAL
TOTAL
COST
ITEM 9.3.

ATTACHMENT 2

Role Principal Project Planner SR Modeler
Sr. Multimodal
Planner
GIS & Visual
Communications Admin Admin
Key Personnel Ron Milam Yoyo Zeng Adrita Islam Greg Behrens Will Edmundson Tanya Silchuk JoLynn Souto Fully Loaded Billing Rate $395 $200 $200 $255 $185 $135 $175

REQUIRED TASKS
TASK 1. Project Initiation
Task 1.1. Kick-off Meeting and City Tour 4 4 $ 1,580 Task 1.2. Review of Existing Data 0 $ - Task 1.3 Confirm Planning Area Boundary and Special Planning Areas 0 $ - Task 1.4 Map Book & Base Map 0 $ - Task 1 Subtotal 4 0 0 0 0 0 0 4 $ 1,580 TASK 2. Community Engagement
Task 2.1. Engagement Plan 0 $ - Task 2.2. Project Messaging 0 $ - Task 2.3. Outreach and Branding 0 $ - Task 2.4. Project Website 0 $ - Task 2.5. Community Workshop / Open House (5) 4 12 16 $ 3,980 Task 2.6. Pop-Up Events (12) 0 $ - Task 2.7. Online Feedback Forms (4) 0 $ - Task 2.8. Planning Commission and City Council Study Sessions (5) 8 8 $ 3,160 Task 2.9. Stakeholder and Focus Group Meetings (12) 0 $ - Task 2.10. Technical Advisory Committee (TAC) Meetings (6) 0 $ - Task 2.11.On-Call Engagement 0 $ - Task 2 Subtotal 12 12 0 0 0 0 0 24 $ 7,140 TASK 3. Existing Conditions (Research & Analysis)
Task 3.1. Existing Conditions Report 8 124 8 8 48 6 6 208 $ 42,340 Task 3.2. Community Snapshot Report 0 $ - Task 3 Subtotal 8 124 8 8 48 6 6 208 $ 42,340 TASK 4. Visioning
Task 4.1. Administrative Draft Vision & Guiding Principles 0 $ - Task 4.2. Public Review Draft Vision & Guiding Principles 0 $ - Task 4.3. Final Vision & Guiding Principles 0 $ - Task 4 Subtotal 0 0 0 0 0 0 0 0 $ - TASK 5. Land Use Alternatives
Task 5.1. Draft Land Use Alternatives 0 $ - Task 5.2. Evaluation of Land Use Alternatives 8 100 16 16 16 2 2 160 $ 34,020 Task 5.2.1. Fiscal Analysis 0 $ - Task 5.2.2. Traffic Operations Analysis 8 160 12 16 4 4 204 $ 41,760 Task 5.3.Preferred Land Use Alternative 0 $ - Task 5 Subtotal 16 260 28 16 32 6 6 364 $ 75,780 TASK 6.General Plan
Task 6.1.Audit of Existing Plan Policies 0 $ - Task 6.2. General Plan Outline/Format 0 $ - Task 6.3.Draft Policy Development 0 $ - Task 6.4. Administrative Draft General Plan 8 40 8 48 3 3 110 $ 23,010 Task 6.5. Preliminary Draft General Plan 4 4 $ 1,580 Task 6.6. Public Draft General Plan 4 4 $ 1,580 Task 6.7. Consultations and Referrals 0 $ - Task 6 Subtotal 16 40 0 8 48 3 3 118 $ 26,170 TASK 7. CEQA
Task 7.1 EIR Scoping and NOP 0 $ - Task 7.2 Scoping Meeting 0 $ - Task 7.3 First Administrative Draft EIR 8 30 6 14 1 1 60 $ 13,260 Task 7.4 Second Administrative Draft EIR 0 $ - Task 7.5 Screencheck Draft EIR 0 $ - Task 7.6 Public Draft EIR 8 29 2 12 1 1 53 $ 11,890 Task 7.7 Response to Comments and Administrative Final EIR 0 $ - Task 7.8 Screencheck Final EIR 0 $ - Task 7.9 Final EIR 8 29 2 12 1 1 53 $ 11,890 Task 7.10 Findings of Fact and Statement of Overriding Considerations 0 $ - Task 7 Subtotal 24 88 10 0 38 3 3 166 $ 37,040 TASK 8. Final General Plan Review & Adoption
Task 8.1. Final Adoption Hearings 4 4 $ 1,580 Task 8.2. Final General Plan 0 $ - Task 8 Subtotal 4 0 0 0 0 0 0 4 $ 1,580 TASK 9. Project Management and Team Meetings
Task 9.1.Team Meetings and Coordination 0 $ - Task 9 Subtotal 0 0 0 0 0 0 0 0 $ - Labor Hours Subtotal 84 524 46 32 166 18 18 888
LABOR SUBTOTAL $ 33,180.00 $ 104,800.00 $ 9,200.00 $ 8,160.00 $ 30,710.00 $ 2,430.00 $ 3,150.00 $ 191,630

OTHER DIRECT COSTS
Printing/Reproduction $ 289 Shipping/Postage
Travel (mileage/parking/transit) $ 150 Supplies & Materials
Data and Modeling $ 1,000
Traffic Counts $ 7,500
Translation
DIRECT COST SUBTOTAL $ 8,939
$ 200,569
COST PROPOSAL - Rancho Cordova General Plan Update
Subconsultant: Fehr & Peers
HOURS

SUBTOTAL
TOTAL
COST
ITEM 9.3.

ATTACHMENT 2

Role Principal
Engagement
Specialist Outreach Specialst
Key Personnel Dave Javid Rachael Sharkland Quentin Freeman Fully Loaded Billing Rate $285 $210 $160

REQUIRED TASKS
TASK 1. Project Initiation
Task 1.1. Kick-off Meeting and City Tour 10 10 20 $ 4,950 Task 1.2. Review of Existing Data 0 $ - Task 1.3 Confirm Planning Area Boundary and Special Planning Areas Task 1.4 Map Book & Base Map 0 $ - Task 1 Subtotal 10 10 0 20 $ 4,950 TASK 2. Community Engagement
Task 2.1. Engagement Plan 8 12 12 32 $ 6,720 Task 2.2. Project Messaging 8 16 12 36 $ 7,560 Task 2.3. Outreach and Branding 8 30 40 78 $ 14,980 Task 2.4. Project Website 12 30 50 92 $ 17,720 Task 2.5. Community Workshop / Open House (5) 70 100 90 260 $ 55,350 Task 2.6. Pop-Up Events (12) 48 40 32 120 $ 27,200 Task 2.7. Online Feedback Forms (4) 18 24 24 66 $ 14,010 Task 2.8. Planning Commission and City Council Study Sessions (5) 0 $ - Task 2.9. Stakeholder and Focus Group Meetings (12) 8 24 16 48 $ 9,880 Task 2.10. Technical Advisory Committee (TAC) Meetings (6) 0 $ - Task 2.11.On-Call Engagement 50 80 60 190 $ 40,650 Task 2 Subtotal 230 356 336 922 $ 194,070 TASK 3. Existing Conditions (Research & Analysis)
Task 3.1. Existing Conditions Report 0 $ - Task 3.2. Community Snapshot Report 8 12 20 $ 4,800 Task 3 Subtotal 8 12 0 20 $ 4,800 TASK 4. Visioning
Task 4.1. Administrative Draft Vision & Guiding Principles 0 $ - Task 4.2. Public Review Draft Vision & Guiding Principles 0 $ - Task 4.3. Final Vision & Guiding Principles 0 $ - Task 4 Subtotal 0 0 0 0 $ - TASK 5. Land Use Alternatives
Task 5.1. Draft Land Use Alternatives 0 $ - Task 5.2. Evaluation of Land Use Alternatives 0 $ - Task 5.2.1. Fiscal Analysis 0 $ - Task 5.2.2. Traffic Operations Analysis 0 $ - Task 5.3.Preferred Land Use Alternative 0 $ - Task 5 Subtotal 0 0 0 0 $ - TASK 6.General Plan
Task 6.1.Audit of Existing Plan Policies 0 $ - Task 6.2. General Plan Outline/Format 0 $ - Task 6.3.Draft Policy Development 0 $ - Task 6.4. Administrative Draft General Plan 0 $ - Task 6.5. Preliminary Draft General Plan 0 $ - Task 6.6. Public Draft General Plan 0 $ - Task 6 Subtotal 0 0 0 0 $ - TASK 7. CEQA
Task 7.1 EIR Scoping and NOP 0 $ - Task 7.2 Scoping Meeting 0 $ - Task 7.3 First Administrative Draft EIR 0 $ - Task 7.4 Second Administrative Draft EIR 0 $ - Task 7.5 Screencheck Draft EIR 0 $ - Task 7.6 Public Draft EIR 0 $ - Task 7.7 Response to Comments and Administrative Final EIR 0 $ - Task 7.8 Screencheck Final EIR 0 $ - Task 7.9 Final EIR 0 $ - Task 7.10 Findings of Fact and Statement of Overriding Considerations 0 $ - Task 7 Subtotal 0 0 0 0 $ - TASK 8. Final General Plan Review & Adoption
Task 8.1. Final Adoption Hearings 0 $ - Task 8.2. Final General Plan 0 $ - Task 8 Subtotal 0 0 0 0 $ - TASK 9. Project Management and Team Meetings
Task 9.1.Team Meetings and Coordination 60 40 100 $ 25,500 Task 9 Subtotal 60 40 0 100 $ 25,500 Labor Hours Subtotal 308 418 336 1062
LABOR SUBTOTAL $ 87,780 $ 87,780 $ 53,760 $ 229,320

OTHER DIRECT COSTS
Printing/Reproduction $ 2,200 Shipping/Postage
Travel (mileage/parking/transit) $ 2,500 Supplies & Materials $ 1,800 Data and Modeling
Traffic Counts
Translation
DIRECT COST SUBTOTAL $ 6,500 $ 235,820
COST PROPOSAL - Rancho Cordova General Plan Update
Subconsultant: Plan to Place
HOURS

SUBTOTAL
TOTAL
COST
ITEM 9.3.

ATTACHMENT 2