CITY OF RANCHO CORDOVA
CITY COUNCIL MEETING
Tuesday, June 25, 2024
5:30 PM – Special Meeting/Work Session
American River Room
City Hall
2729 Prospect Park Drive, Rancho Cordova
How to Observe or Listen to the Meeting:
•Online via Zoom: https://cityofranchocordova.zoom.us/j/81630466928 Webinar ID: 816 3046 6928
•By phone: +1 669 900 6833 or +1 253 215 8782
Webinar ID: 816 3046 6928
Public Comment
Members of the public who wish to address the City Council may do so in person during the meeting by completing and submitting a Speaker Card to the City Clerk.
Members of the public who wish to provide public comment via email will need to submit comments to [email protected] no later than 2:00 p.m. on Tuesday, June 25, 2024. Written comments received no later than 2:00 p.m. will be distributed to the Council, filed in the record, and will not be read aloud. All comments submitted later than 2:00 p.m. will be distributed to the Council.
If you have questions related to the City Council Meeting, please contact the City Clerk’s Office at (916) 851-8720 before Tuesday, June 25, 2024, at 2:00 p.m.
AGENDA
1. SPECIAL MEETING - CALL TO ORDER/ROLL CALL
Council Members Linda Budge, Garrett Gatewood, Siri Pulipati, Donald Terry, and Mayor
Rancho Cordova City Council - AGENDA
Special Meeting of Tuesday, June 25, 2024
David Sander
2. PUBLIC COMMENT
At a special meeting, members of the public wishing to address the Council for any matter on the agenda may do so at the time the matter is discussed. Under the provisions of the California Government Code, the City Council is prohibited from discussing or taking action on any item not on the agenda.
3. SPECIAL MEETING
3.1. Subject: Community Enhancement & Investment Fund Grant Process Policy Discussion and Legacy Project Update.
Recommendation: Receive presentation and provide direction.
4. ADJOURNMENT
ADDITIONAL INFORMATION
Special Meetings listed below are subject to change/cancellation without further notice.
Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 24 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Rancho Cordova City Hall.
The agenda items are accessible on the City’s website at www.cityofranchocordova.org on Thursdays or Fridays prior to the Special City Council Meeting.
UPCOMING MEETINGS
July 1, 2024 4:00 PM Special Meeting/5:30 PM Regular Meeting July 15, 2024 5:30 PM Regular Meeting
August 19, 2024 5:30 PM Regular Meeting
September 3, 2024 4:00 PM Special Meeting/5:30 PM Regular Meeting September 16, 2024 5:30 PM Regular Meeting
September 24, 2024 5:30 PM Special Meeting/Work Session October 7, 2024 4:00 PM Special Meeting/5:30 PM Regular Meeting October 21, 2024 5:30 PM Regular Meeting
If you have any technical questions related to the agenda items, please contact City Hall at (916) 851- 8700.
In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (916) 851-8720 at least 48 hours prior to the meeting.
Rancho Cordova City Council - AGENDA
Special Meeting of Tuesday, June 25, 2024
CERTIFICATION OF POSTING OF AGENDA
I, Stacy Leitner, City Clerk for the City of Rancho Cordova, declare that the foregoing agenda for the June 25, 2024, Special Meeting of the Rancho Cordova City Council was posted and available for review on June 21, 2024, at City Hall of the City of Rancho Cordova, 2729 Prospect Park Drive, Rancho Cordova, California, 95670. The agenda is also available on the City website at www.cityofranchocordova.org.
Signed June 21, 2024, at Rancho Cordova, California.
Stacy Leitner, CMC
City Clerk
MEMORANDUM
City Council Staff Report - Page 1 of 1
ITEM 3.1.
DATE: June 25, 2024
TO: Honorable Mayor and Council Members
FROM: Kim Juran, Administrative Services Director
Randi Kay Stephens, Management Analyst II
SUBJECT: COMMUNITY ENHANCEMENT & INVESTMENT FUND GRANT
PROCESS POLICY DISCUSSION AND LEGACY PROJECT UPDATE
RECOMMENDATION
Receive presentation and provide direction.
RESULT OF RECOMMENDED ACTION
Staff would obtain direction to plan and implement Council's desired grantmaking program.
BACKGROUND
Since Fiscal Year 2015-16, the City's Community Enhancement & Investment Fund (CEIF) has been providing grants to individuals, organizations, businesses and community partners who are interested in enhancing the Rancho Cordova community through arts, culture, history, entertainment and sports; education; and other projects. The most recent Fiscal Year 2024-25 grant cycle, which was approved on June 17, 2024, marked the tenth year of CEIF grantmaking in the community. Over these ten years, nearly 600 grants totaling just under $25 Million have been provided to the community. This ten-year anniversary also marks an opportune time to reflect on the CEIF grant process and discuss potential opportunities for further refinement and improvement.
During the most recent grant process, City Council and staff raised a number of policy-related considerations that warrant further discussion. This work session is intended to serve as the start of this discussion and an opportunity for feedback and potential changes to future grant cycles.
FISCAL IMPACT AND FUNDING SOURCE
There is no fiscal impact.
ATTACHMENT(S)
1. Presentation
Community Enhancement & Investment Fund
Grant Process Policy Discussion & Legacy
Project Update
June 25, 2024
CityofRanchoCordova.org
ITEM 3.1.
ATTACHMENT 1
CEIF Grants
Fiscal Year 2024-25
represented the 10th
year of the CEIF grant
cycle
598 grants totaling
$24.9 Million given
since Fiscal Year 2015-
16 ITEM 3.1.
ATTACHMENT 1
3 CEIF Community Grant Categories
Arts, Culture, History,
Entertainment &
Sports
Arts Culture &
Entertainment
Youth Programs Sports & Wellness
Education
FCUSD EGUSD
SCUSD Citywide
Other
Serving Homeless &
Food Insecurity
Economic
Development &
Mobility
Capital Improvement Community
Beautification/Benefit
ITEM 3.1.
ATTACHMENT 1
4 CEIF Grant Evaluation Criteria
Leverage
• Consideration is given to projects that
make use of existing funding, resources,
and partnerships to further embolden
delivery of these services to enhance
scope and outcomes.
Return on Investment
• Consideration is also given to projects
that provide greater community
benefits and economic value compared
with their associated costs. This includes
creating new jobs, business growth,
increased revenue, benefit to the
community, etc.
Capacity
• Projects will be deemed impractical
without a project team. Either an
individual or organization must be able
to demonstrate capacity to carry out the
project.
Project Goals and Metrics
• The project applicant/team must clearly
define and state their goals and outline
the metrics by which progress in
reaching goals can be assessed.
Timeline
• The project applicant/team must also
develop a timeline for meeting the
project goals to ensure the project can
be accomplished within a finite period
(July 1 – June 30).
Adaptability
• The project/program is designed in a
way that it can operate during the fiscal
year under uncertainty.
ITEM 3.1.
ATTACHMENT 1
5 Ten Years of CEIF Grantmaking
START
What should
we start
doing?
STOP
What should
we stop
doing?
CONTINUE
What works
well that
shouldn’t
change?
ITEM 3.1.
ATTACHMENT 1
6 Policy Considerations
Multi-year grant requests and/or reoccurring grantees accounted for nearly 85% of all grant awards in FY 24-25, leaving less funding for new grantees and ideas.
• Should the grant criteria be revised to limit the number of multi-y ear or reoccurring grant recipients? Current process allows grantees to request any amount without providing parameters which can result in dramatically different requests for similar activities. • Is there an interest in establishing grant amounts for specific categories of ideas? • Should there be a requirement to leverage other sources of funding? T
he current CEIF grant process solicits proposals across a wide range of categories that results in proposals for drastically different ideas being evaluated against each other, first by a staff committee and then by council. • Is there an interest in establishing a program where a targeted call for proposals would be made and de
legating the selection to staff and other community groups/organization (arts, RCAA)? ITEM 3.1.
ATTACHMENT 1
7 Policy Considerations
Field trip funding is currently based on enrollment numbers for Rancho Cordova students in each district, which allows for a proportional allocation model not based on student need. • Is there a different approach that the council wishes to consider on how this funding is allocated? Ni
ne-member Citizen Oversight Board with two student representatives makes scheduling meetings/obtaining quorums challenging.
• Is council receptive to returning the board to five members with up to two student representatives? ITEM 3.1.
ATTACHMENT 1
8 Legacy Project Update
Last Update occurred in May 2023 during the Fiscal Year 2023-25 Budget Process Priority Projects Identified at the time are as follows:
• Mills Crossing
• Mineshaft
• Rancho Cordova Little League
• Rise Up T heatre Venue
• GSEC J obs & Talent Incentive Program
ITEM 3.1.
ATTACHMENT 1
9 Legacy Project Update
Mills Crossing
• Updated p roject estimate anticipated in the coming weeks • $15 M illion of funding set aside for Mills Crossing was repurposed for land acquisition from Elliott Homes
Mineshaft
• Construction management review recently completed; further update anticipated in coming mo
nths
Rancho Cordova Little League
• Future L ittle League project was put on hold indefinitely due to budget constraints • Approximately $ 10 Million ($6.5M of Measure H/R & $3.5M of Community Renovation Fees) remains set aside for this project
ITEM 3.1.
ATTACHMENT 1
10 Legacy Project Update
Rise Up Theatre Venue
• Site identified for future home of Rise Up Theatre has been determined to not be a viable lo
cation
• New search underway for a performing arts venue for all Rancho Cordova performing arts gr
oups
Soil Born Farms Barn
• Funding allocation of $513,778 coming from Legacy Fund F
uture Rancho Cordova Library
• Search u nderway for suitable location for future library • Approximately $6 Million of CFF Library impact fees available; additional costs could p
otentially be funded from Legacy Fund
ITEM 3.1.
ATTACHMENT 1