CITY OF RANCHO CORDOVA
CITY COUNCIL MEETING
Monday, November 18, 2024
4:00 PM PST – Special Meeting/Closed Session
5:30 PM PST – Regular Meeting
David B. Roberts Council Chambers
City Hall
2729 Prospect Park Drive
Rancho Cordova, CA 95670
Hilton Garden Inn Secaucus/Meadowlands - Lobby
875 Route 3, East Service Road
Secaucus, NJ 07094
How to Observe or Listen to the Meeting:
•Online via Zoom: https://cityofranchocordova.zoom.us/j/81630466928 Webinar ID: 816 3046 6928
•By phone: +1 669 900 6833 or +1 253 215 8782
Webinar ID: 816 3046 6928
Public Comment
Members of the public who wish to address the City Council may do so in person during the meeting by completing and submitting a Speaker Card to the City Clerk.
Members of the public who wish to provide public comment via email will need to submit comments to [email protected] no later than 2:00 p.m. on Monday, November 18, 2024. Written comments received no later than 2:00 p.m. will be distributed to the Council, filed in the record, and will not be read aloud. All comments submitted later than 2:00 p.m. will be distributed to the Council.
If you have questions related to the City Council Meeting, please contact the City Clerk’s Office at (916) 851-8720 before Monday, November 18, 2024, at 2:00 p.m.
Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Monday, November 18, 2024
AGENDA
1. SPECIAL MEETING - CALL TO ORDER/ROLL CALL
Council Members Linda Budge, Garrett Gatewood, Siri Pulipati, Donald Terry, and Mayor David Sander
2. PUBLIC COMMENT
At a special meeting, members of the public wishing to address the Council for any matter on the agenda may do so at the time the matter is discussed. Under the provisions of the California Government Code, the City Council is prohibited from discussing or taking action on any item not on the agenda.
3. ADJOURN TO CLOSED SESSION
Mayor Sander will adjourn the meeting to closed session.
4. CLOSED SESSION - CALL TO ORDER/ROLL CALL
Council Members Linda Budge, Garrett Gatewood, Siri Pulipati, Donald Terry, and Mayor David Sander
5. CLOSED SESSION
Council will meet in closed session to discuss the following items:
5.1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION: City Manager: Pursuant to Government Code Section 54957(b)(1).
5.2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION: City Attorney: Pursuant to Government Code Section 54957(b)(1).
6. OPEN SESSION - REPORT FROM CLOSED SESSION
The City Attorney will report on action taken in closed session.
7. ADJOURNMENT TO REGULAR MEETING
Mayor Sander will adjourn closed session to the Regular meeting.
8. REGULAR MEETING - CALL TO ORDER/ROLL CALL
Council Members Linda Budge, Garrett Gatewood, Siri Pulipati, Donald Terry, and Mayor David Sander
9. METRO CABLE TV TELEVISION ANNOUNCEMENT
The Clerk will announce the meetings video recording and playback schedules.
10. PLEDGE OF ALLEGIANCE
The Mayor will call on someone in attendance to lead the Pledge.
11. INVOCATION
Mark Shetler with River City Christian Church will give the invocation.
Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Monday, November 18, 2024
12. PRESENTATIONS
12.1. Presentation of the Visit Rancho Cordova Annual Report by Marc Sapoznik, President & CEO, Visit Rancho Cordova.
12.2. Recognition of Council Member Donald Terry.
12.3. Mayor David Sander's Birthday on November 25, 2024.
13. PUBLIC COMMENT
Members of the public wishing to address the Council for any matter not on the agenda may do so at this time by completing and submitting a Speaker Card to the City Clerk.
For items on the agenda, speakers will be called by the Mayor at the point on the agenda when the item will be heard. Speakers are encouraged to keep comments to three minutes or less and to state name and community of residence.
Under the provisions of the California Government Code, the City Council is prohibited from discussing or taking immediate action on any item not on the agenda unless it can be demonstrated to be of an emergency nature or the need to take immediate action arose after the posting of the agenda.
14. COUNCIL REPORTS
15. CITY MANAGER'S REPORT
16. CONSENT CALENDAR ITEMS - ROLL CALL VOTE
16.1. Subject: Meeting Minutes from the Regular City Council Meeting of November 4, 2024.
Recommendation: Adopt the minutes.
16.2. Subject: A Resolution of the City Council of the City of Rancho Cordova, Approving the Final Map for Sunridge Park III, Subdivision No. FM-24-0045, and Authorizing the Execution of Subdivision Improvement Agreement Contract No. 2024-253.
Recommendation: Adopt the Resolution.
16.3. Subject: A Resolution Authorizing the City Manager to Execute Contract No. 2024-251 with Kimley-Horn & Associates, Inc. in an Amount not to Exceed $342,203 for Professional Engineering Services on the Lincoln Village Traffic Calming Project.
Recommendation: Adopt the Resolution.
16.4. Subject: A Resolution Authorizing the City Manager to Execute Contract No. 2024-248 with Kittelson & Associates, Inc., in an Amount not to Exceed $115,253 for Professional Engineering Services on the Anatolia Drive Traffic Calming Project.
Recommendation: Adopt the Resolution.
16.5. Subject: A Resolution of Intention of the City Council of the City of Rancho Cordova to Annex Project Sunrise (Amazon Project) to the City of Rancho Cordova Community Facilities District No. 2008-1 (Street Lighting and Road Maintenance) and Designate a Time and Place to Hear Protests in Connection with the Annexation.
Recommendation: Adopt the Resolution of Intention to annex Project Sunrise (Amazon Project) to Community Facilities District (CFD) No. 2008-1 (Street Lighting and Road Maintenance).
Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Monday, November 18, 2024
16.6. Subject: A Resolution Authorizing the City Manager to Execute Contract Amendment No. 2021-299-06 to Increase the Contract by $65,350 to an Amount not to Exceed $509,118 with Wood Rodgers, Inc. for Engineering Design and Right of Way Acquisition Support Services for the White Rock Road Phase 3 - 0.5 Mile East of Rancho Cordova Parkway to the City Limits Project, CP22-2228.
Recommendation: Adopt the Resolution.
16.7. Subject: A Resolution Authorizing the City Manager to Procure Microsoft 365 G5 Licenses, Utilizing the County of Riverside Agreement, in an Amount not to Exceed $288,702 Annually for the Next Three Years.
Recommendation: Adopt the Resolution.
16.8. Subject: A Resolution Authorizing the City Manager to Execute the Fourth Amendment to Contract No. 2021-272 with BPR Consulting Group, LLC to Update the Billing Rates.
Recommendation: Adopt the Resolution.
17. CONSENT PUBLIC HEARING ITEMS - ROLL CALL VOTE
None.
18. PUBLIC HEARING ITEMS
None.
19. REGULAR CALENDAR ITEMS
19.1. Subject: Measure R and Measure H/Community Enhancement & Investment Fund Citizen Oversight Board Appointments.
Recommendation: Discuss, and select, by a majority vote of the full City Council, two, two- year term board members and two, one-year term at-large student appointees, to fill the combined Measure R and Measure H/Community Enhancement & Investment Fund Citizen Oversight Board.
19.2. Subject: A Resolution Approving the Three-Year Economic Development Strategic Plan.
Recommendation: Receive the Presentation and Adopt the Resolution.
19.3. Subject: A Resolution for the 180-day Wait Period Exception for Hiring Elizabeth Sparkman as a Temporary Extra-Help Employee Under Government Code Sections 7522.56 and 21224.
Recommendation: Adopt the Resolution.
20. COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
21. ADJOURN TO CLOSED SESSION
Mayor Sander will adjourn the meeting to closed session.
22. CLOSED SESSION - CALL TO ORDER/ROLL CALL
Council Members Linda Budge, Garrett Gatewood, Siri Pulipati, Donald Terry, and Mayor David Sander
23. CLOSED SESSION
Council will meet in closed session to discuss the following items:
23.1. CONFERENCE WITH LABOR NEGOTIATORS: Pursuant to Government Code Section
Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Monday, November 18, 2024
54957.6. Agency Designated Representatives: Mayor David Sander and City Attorney Adam U. Lindgren; Unrepresented Employee: City Manager.
23.2. CONFERENCE WITH LABOR NEGOTIATORS: Pursuant to Government Code Section 54957.6. Agency Designated Representatives: Mayor David Sander and City Manager Micah Runner; Unrepresented Employee: City Attorney.
24. OPEN SESSION - REPORT FROM CLOSED SESSION
The City Attorney will report on action taken in closed session.
25. ADJOURNMENT
ADDITIONAL INFORMATION
Special Meetings listed below are subject to change/cancellation without further notice.
Unless the Council adopts a motion to extend the meeting, any item that is not initiated before 11:00 p.m. will be continued to the next day at 5:30 p.m. or scheduled on the next regular meeting agenda of the Council.
Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Rancho Cordova City Hall.
The agenda items are accessible on the City’s website at www.cityofranchocordova.org on Thursdays or Fridays prior to the Regular City Council Meeting.
UPCOMING MEETINGS
December 2, 2024 4:00 PM Special Meeting/5:30 PM Regular Meeting December 16, 2024 5:30 PM Regular Meeting
If you have any technical questions related to the agenda items, please contact City Hall at (916) 851- 8700.
The Rancho Cordova City Council meeting will be videotaped in its entirety and will be cablecast without interruption on Metro Cable 14, the Government Affairs Channel on the Comcast and Direct TV U-Verse Systems. Closed Captioning will be available on the playback cablecast. A DVD copy is available from the City Clerk’s Department and a webcast of this meeting will be available for viewing via video streaming from the City’s website within 48 hours of adjournment of this meeting.
In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (916) 851-8720 at least 48 hours prior to the meeting.
Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Monday, November 18, 2024
CERTIFICATION OF POSTING OF AGENDA
I, Stacy Leitner, City Clerk for the City of Rancho Cordova, declare that the foregoing agenda for the November 18, 2024, Regular Meeting of the Rancho Cordova City Council was posted and available for review on November 14, 2024, at City Hall of the City of Rancho Cordova, 2729 Prospect Park Drive, Rancho Cordova, California, 95670. The agenda is also available on the city website at www.cityofranchocordova.org.
Signed November 14, 2024, Rancho Cordova, California.
Stacy Leitner, CMC
City Clerk
ITEM 16.1. ATTACHMENT 1
CITY OF RANCHO CORDOVA
CITY COUNCIL MEETING
Monday, November 4, 2024
5:30 PM – Regular Meeting
David B. Roberts Council Chambers
City Hall
2729 Prospect Park Drive, Rancho Cordova
DRAFT MINUTES
1. REGULAR MEETING - CALL TO ORDER/ROLL CALL
Mayor Sander called the Regular meeting to order in the David B. Roberts Council Chambers at 5:37 p.m.
Council Members Present: Linda Budge, Siri Pulipati, Donald Terry (arrived at 5:39 p.m.), and Mayor David Sander
Council Members Absent: Garrett Gatewood
Staff Members Present: Stacy Leitner, Adam Lindgren, Persephonie Riley, and Micah Runner
2. METRO CABLE TV TELEVISION ANNOUNCEMENT
The City Clerk read the meetings recordings and playback schedule.
3. PLEDGE OF ALLEGIANCE
Steve Harriman led the pledge.
4. INVOCATION
Jennifer Laret with The Church of Jesus Christ of Latter-day Saints gave the invocation.
5. PRESENTATIONS
5.1. Presentation of Proclamation to the Carlsen Center for Innovation & Entrepreneurship in Recognition of Global Entrepreneurship Week.
5.2. Presentation by the Rancho Cordova Rotary Club Regarding their 3rd Grade Dictionary Donation Program.
ITEM 16.1. ATTACHMENT 1 Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, November 4, 2024
5.3. New Employee Introductions: Marc Hill, Management Analyst II by Steve Harriman, Public Works Division Manager O&M, and Andrea Cunningham, Administrative Assistant I by Maria Kniestedt, Communications and Public Affairs Director
6. PUBLIC COMMENT
Mayor Sander opened the public comment period. The following individuals addressed the Council or submitted public comment via email:
1. Sarah Alzanoon
2. Samantha Stringer
3. Rebecca Light
4. Fauziya Faruk
5. Faisa L Manzoor
6. Jessa Rego
7. Jumainah Ali
8. Diana Munoz
9. Altaf Sarker
10. Mahboba Sultana
11. Fayzah Mughal
12. Layla Stowell
13. Helen Whelan-Bashaw
14. James Garcia
15. Khondker Hasan
16. Brenda Gustin
17. Michelle Stowell
18. Antoinetta Johnson
19. Amir Ganic
20. Isa Abdur-Rahim
21. Shazma Noushin
22. Haroon Muzaffar
23. Taahir Abdur-Rahim
24. Ahmed Abdur-Rahim
25. Mourice Mrabe
26. Salwa Mrabe
27. Fayzah Mughal
28. Linae Peters
29. Antonia Marez
30. Aaron Roundtree
31. Oscar Gonzalez-Zavala
32. Afnan Mohammand
33. Kayla Neeley-Lopez
34. Mohammad Akbar Amani
35. Brenda Gustin
Mayor Sander closed the public comment period.
The City Clerk stated that the City Clerk’s office received 21 emails, 20 emails were in support of a cease fire resolution and asked that their comments be added to public comment for the November 4, 2024, City Council Meeting. Those public comments were distributed to the City Council, added to the City’s website, and were available in the Public Comment binder in the back of the Council Chambers.
ITEM 16.1. ATTACHMENT 1 Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, November 4, 2024
In addition, the City Clerk’s office received more than 30 emails since Friday, November 1, 2024, in support of a cease fire resolution. Those emails did not say that written communication was intended for public comment.
The City Clerk also stated, the City Council and staff has also received more than 8,600 emails to not support a cease fire resolution. These emails did not say that the written comments were intended for public comment.
7. COUNCIL REPORTS
Council reported on events since the last meeting.
8. CITY MANAGER'S REPORT
City Manager Micah Runner gave his report.
9. CONSENT CALENDAR ITEMS - ROLL CALL VOTE
Mayor Sander opened the public comment period. Seeing no speakers, Mayor Sander closed the public comment period.
ACTION: Motion to approve items 9.1 through 9.4 by Terry second by Pulipati; Motion passed with a 4:0 vote.
AYES: Budge, Pulipati, Terry, and Sander
NOES: None
ABSENT: Gatewood
ABSTAIN: None
9.1. Subject: Meeting Minutes from the Regular City Council Meeting of October 21, 2024.
Recommendation: Adopt the minutes.
9.2. Subject: A Resolution Approving the Biennial Review and Update to the Conflict of Interest Code for the City of Rancho Cordova Pursuant to the Political Reform Act.
Recommendation: Adopt the Resolution.
9.3. Subject: A Resolution Authorizing the City Manager to Execute Contract No. 2024-241 with Interwest Consulting Group for a Five-Year Term in an Amount not to Exceed $1,000,000 for On-Call Professional Engineering Services.
Recommendation: Adopt the Resolution.
9.4. Subject: A Resolution Authorizing the City Manager to Execute Contract Amendment No. 172-2019-2 with Salaber and Associates, Inc. to Increase the Contract Amount from $2,850,000 to an Amount not to Exceed $4,850,000 and Extend the Contract Term from June 30, 2025, to June 30, 2027, for On-Call Construction Inspection and Engineering Development Services.
Recommendation: Adopt the Resolution.
10. CONSENT PUBLIC HEARING ITEMS - ROLL CALL VOTE
Mayor Sander opened the public comment period. Seeing no speakers, Mayor Sander closed the public comment period.
ACTION: Motion to approve item 10.1 by Terry second by Budge; Motion passed with a 4:0 vote.
AYES: Budge, Pulipati, Terry, and Sander
NOES: None
ITEM 16.1. ATTACHMENT 1 Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, November 4, 2024
ABSENT: Gatewood
ABSTAIN: None
10.1. Subject: A Resolution Declaring a Protest Hearing and Authorizing the Mailing of Property Owner Ballot Relating to the Imposition of the Annual Stormwater Utility Fee for the Sunridge Park III Project.
Recommendation: Adopt the Resolution.
11. PUBLIC HEARING ITEMS
None.
12. REGULAR CALENDAR ITEMS
12.1. Subject: A Resolution Adopting the 2025 Rancho Cordova City Council Meeting Schedule.
Recommendation: Adopt the Resolution.
Mayor Sander opened the public comment period. Seeing no speakers, Mayor Sander closed the public comment period.
ACTION: Motion to approve item 12.1 by Terry second by Budge; Motion passed with a 4:0 vote.
AYES: Budge, Pulipati, Terry, and Sander
NOES: None
ABSENT: Gatewood
ABSTAIN: None
12.2. Subject: Corridor Enhancement Plan.
Recommendation: Receive and file the Corridor Enhancement Plan.
Mayor Sander opened the public comment period. The following individuals addressed the Council or submitted public comment via email:
1. Helen Whelan-Bashaw
Mayor Sander closed the public comment period.
ACTION: Input was received regarding the Corridor Enhancement Plan.
12.3. Subject: Mather Field Enhancement Project Update.
Recommendation: Receive the presentation and provide feedback.
Mayor Sander opened the public comment period. Seeing no speakers, Mayor Sander closed the public comment period.
ACTION: Input was received regarding the Mather Field Enhancement Project Update.
Vice Mayor Pulipati left the meeting at 7:44 p.m.
12.4. Subject: Baroque Drive Traffic Calming Update.
Recommendation: Receive the project update presentation and provide feedback on the proposed Baroque Drive Traffic Calming Project.
Mayor Sander opened the public comment period. The following individuals addressed the Council or submitted public comment via email:
ITEM 16.1. ATTACHMENT 1 Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, November 4, 2024
1. James Garcia
Mayor Sander closed the public comment period.
ACTION: Input was received regarding the Baroque Drive Traffic Calming Update.
13. COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
None.
14. ADJOURNMENT
Mayor Sander adjourned the meeting in memory of John Hidahl at 8:11 p.m. ____________________
Stacy Leitner, CMC
City Clerk
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 16.2.
DATE: November 18, 2024
TO: Honorable Mayor and Council Members
FROM: Albert Stricker, Public Works Director
Quoc Nham, Senior Civil Engineer
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CORDOVA, APPROVING THE FINAL MAP FOR SUNRIDGE PARK III, SUBDIVISION NO. FM-24-0045, AND AUTHORIZING THE
EXECUTION OF SUBDIVISION IMPROVEMENT AGREEMENT
CONTRACT NO. 2024-253
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would result in the City entering into Subdivision Improvement Agreement Contract No. 2024-253, Attachment 2, with Tri Pointe Homes Holdings, Inc., guaranteeing the construction of public utilities and the recording of the final subdivision map of Sunridge Park III, Attachment 3, creating 55 residential lots and 1 landscape lot located south of Canyonlands Drive and west of Timberland Drive.
BACKGROUND
The map has been examined and checked for compliance with Title 22 of the City of Rancho Cordova Municipal Code and the California Subdivision Map Act. The City Council approved the Tentative Subdivision Map on February 20, 2024, per Resolution No. 14-2024. A copy of the final map, Attachment 3, and a copy of the Vicinity Map, Attachment 4, are included. A road has been offered for dedication with this subdivision. Tri Pointe Homes Holdings, Inc. has provided a Performance and Labor and Material Bond guaranteeing the construction of the public improvements. Ruggeri-Jensen-Azar has waived the requirement for a bond to guarantee payment for setting the survey monuments with the subdivision. The soils report requirement has been satisfied by Universal Engineering Services, dated March 4, 2024. There are no delinquent taxes against the property and the Tax Collector has so certified. The 2024/2025 estimated taxes have been secured with the Sacramento County Tax Collector.
FISCAL IMPACT AND FUNDING SOURCE
There is no fiscal impact on the City.
ATTACHMENT(S)
1. Resolution
City Council Staff Report - Page 2 of 2
2. Subdivision Improvement Agreement No. 2024-253
3. Final Map
4. Vicinity Map
ITEM 16.2. ATTACHMENT 1 Resolution No. XX-2024 Page 1 of 1
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE
OF CALIFORNIA, APPROVING THE FINAL MAP OF SUNRIDGE PARK III, SUBDIVISION NO. FM- 24-0045, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SUBDIVISION IMPROVEMENT AGREEMENT NO. 2024-253 WITH TRI POINTE HOMES HOLDINGS, INC.
WHEREAS, the City Council approved the Tentative Subdivision Map on February 20, 2024, per Resolution No.14-2024; and
WHEREAS, the map is in substantial compliance with the approved tentative map; and
WHEREAS, the conditions of approval have been complied with; and
WHEREAS, the map complies with Title 22 of the City of Rancho Cordova Municipal Code and the California Subdivision Map Act; and
WHEREAS, the approval of final maps is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Regulation Section 15268(b)(3) as a ministerial approval; and
WHEREAS, the City desires to enter into a Subdivision Improvement Agreement with the developer to ensure necessary public improvements are completed and secured with a bond.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does approve the Final Map of Sunridge Park III, Subdivision No. FM- 24-0045 and does authorize the City Manager to execute Subdivision Improvement Agreement No. 2024-253 with Tri Pointe Homes Holdings, Inc., in a form approved by the City Attorney.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 18th day of November 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
David Sander, Mayor
Stacy Leitner, CMC
City Clerk
CONTRACT NO. 2024-253
SUBDIVISION IMPROVEMENT AGREEMENT
SUNRIDGE PARK Ill FINAL MAP
SUBDIVISION NO. FM-24-0045
THIS SUBDIVISION IMPROVEMENT AGREEMENT (hereinafter, "Agreement") entered into this _____ day of _____ , 20_, by and between the City of Rancho Cordova, (hereinafter "City"), a California municipal corporation, and Tri Pointe Homes Holdings, Inc. (hereinafter "Principal").
RECITALS
WHEREAS, Section 66462 of the Government Code provides that if the work of improvement required therein is not completed prior to the acceptance of a final subdivision map, the owner of the subdivision may enter into an agreement with the City to perform the work of improvement as required by said sections in consideration of the acceptance of said final subdivision map by the City; and
WHEREAS, Section 66499 of the Government Code requires that said agreement be secured by a surety bond or by an instrument of credit issued by a financial institution subject to regulation by the State or federal governments or by a cash deposit; and WHEREAS, Section 66499.3 establishes the types and amount of security to guarantee the performance of any such improvement agreement; and
WHEREAS, City and Principal desire to enter into an improvement agreement as authorized by the Subdivision Map Act under the terms and conditions hereinafter set forth.
NOW, THEREFORE, in consideration of the mutual promises, conditions and covenants hereinafter set forth, City and Principal agree as follows:
1. reference.
2. Incorporation of Recitals. The foregoing recitals are hereby incorporated by Findings and Conditions of Subdivision Map. Principal recognizes that approval of its subdivision was subject to the findings and conditions attached to such approval and hereby acknowledges and agrees to be bound by such findings and conditions.
3. City Approval of Subdivision Map. City agrees to approve the final map of the subdivision presented to it by Principal and designated Sunridge Park Ill Final Map, FM-24- 0045 and to accept on behalf of the public all lands, rights of way and easements therein offered in dedication, in accordance with the conditions hereinafter set forth.
Subdivision Improvement Agreement
Between the City of Rancho Cordova and Tri Point Homes Holdings, Inc. 1 Updated: 10/25/24
ITEM 16.2.
ATTACHMENT 2
CONTRACT NO. 2024-253
4. Completion of Improvements. In consideration of such approval, Principal agrees to complete the work of improvement required for said subdivision in accordance with the requirements of the Rancho
Cordova Municipal Code and such standard specifications created by applicable City ordinances or resolutions which are in effect at the time of the installation of said improvements. The work required may lie within or outside the subdivision and must be completed within 24 months of the date of this Agreement.
5. Payment For Services. Principal further agrees to promptly pay, when due, all costs for plan checking, inspection services and material testing performed by City pursuant to the requirements of Sections 12.03.210 et. seq. of the Rancho Cordova Municipal Code.
6. Acceptance of Improvements. Upon satisfactory completion of all public improvements in accordance with standard specifications created by City ordinances or resolutions which are in effect at the time of the installation of said improvements, City agrees to accept for maintenance the work of improvement within the dedicated parcels shown on said final subdivision map, and any off site easements granted, subject to the provisions of paragraph 8 hereof. Acceptance will be postponed until such time the City determines a public purpose exists. Public Purpose is defined as existence of habitable structures within the subdivision.
7. Notice of Commencement of Work. Principal shall notify the City Engineer in writing of the commencement of the work of improvements.
8. Correction
of Defects. Principal agrees to remedy any defects in the improvement arising from faulty or defective construction of said improvements occurring within twelve months after acceptance thereof by City.
9. Indemnity. Principal shall indemnify and hold harmless with counsel selected by the City, the City of Rancho Cordova, its agents, officers, consultants, and employees ("City") from any and all loss, damage or liability arising out of or resulting from Principal's performance or non-performance of his duties and obligations under this Agreement, or from the negligent act or omission of himself, his agents, servants and employees. Principal shall, at his own cost and expense,
defend any and all actions, suits, or legal proceedings arising out of or resulting from the performance or nonperformance of this Agreement, that may be brought or instituted against the City, its officers and employees, on any such claim or demand, and pay or satisfy any judgment that may be rendered against the City in any such action, suit or legal proceedings, or result thereof, regardless whether caused in part by a party indemnified hereunder.
10. Extension of Completion Date. If the construction of the work or improvement Subdivision Improvement Agreement
Between the City of Rancho Cordova and Tri Point Homes Holdings, Inc. 2 Updated: 10/25/24
ITEM 16.2.
ATTACHMENT 2
CONTRACT NO. 2024-253
should be delayed without fault of Principal, the time for completion thereof may be extended by City for such period of time as City may deem reasonable.
11. Improvement Security. (a) Principal shall obtain and furnish to City an improvement security consisting of a surety bond in favor of City, issued by a corporate surety authorized to do business in the State of California, and in form approved by City, securing the faithful performance by Principal of the work of improvement required, and also securing the payment of the costs and interest, if any, due under Sections
12.030.210 et seq. of the Rancho
Cordova Municipal Code, as provided in Paragraph 5 herein and an additional bond issued by a corporate surety authorized to do business in the State of California, in the amount of not less than 50 percent of the total estimated cost of the improvement, securing payment to contractor, his subcontractors, and to persons renting equipment or furnishing labor or materials for the improvement.
(b) In lieu of said corporate surety bonds, Principal may furnish an improvement security consisting of a letter of credit, certificate of deposit, or similar instrument of credit, in form satisfactory to City, issued by a financial institution subject to regulation by the State or Federal government, pledging that the funds necessary to meet the performance required herein are on deposit, and guaranteed for payment on demand. Said letter of credit, certificate of deposit, or similar instrument of credit shall provide that the funds designated therein shall become trust funds for the purposes set forth in said instrument. (c) The failure of Principal to commence the required work of improvements, or to complete the same within the time required after commencement thereof, shall entitle City to the full payment of the security, or so much thereof as may be necessary to complete the required work of improvement. The amount of the surety bond for faithful performance shall be in the sum of $3,799,535.00. The amount of the surety bond for the payment of the claims of the contractor, his subcontractors, and to persons
renting equipment or furnishing labor or materials
for the improvement shall be at least 50 percent of the above amount. The letter of credit, certificate of deposit or similar instrument of credit, or cash deposit for faithful performance, shall be in the above amount plus an additional 50 percent for the purposes set forth herein.
12. Improvement Security As Condition Precedent. The furnishing of the improvement security by Principal as required by paragraph 11 hereof shall be a condition precedent to acceptance by City of the above described real property and the performance by the City of the covenants herein on its part to be performed.
13. Inspection of Work In Progress. (a) Principal may request The City Engineer to inspect the work as it progresses. If the work performed is found to be in accordance with the Subdivision Improvement Agreement
Between the City of Rancho Cordova and Tri Point Homes Holdings, Inc. 3 Updated: 10/25/24
ITEM 16.2.
ATTACHMENT 2
CONTRACT NO. 2024-253
requirements of City, it may be accepted as it progresses and a partial refund of the cash deposit, or a release pro tanto of the faithful performance bond, letter of credit, certificate of deposit or similar instrument of credit shall be made in a sum in the same ratio to the total deposit as the work accepted bears to the total work to be done. No refund in excess of 85 percent of the total amount of the improvement security for faithful performance shall be made until all the work has been completed and accepted.
(b) The determination of the Administrator of Public Works of City as to the amount of work done, and the amount of refund or partial release pro tanto, shall be final and conclusive. When the work of improvement is accepted, 10 percent of the improvement security shall be retained to guarantee faithful performance of the provisions of paragraph 8 of this Agreement.
(c) Improvement security given to secure payment to contractor, his subcontractors and to persons renting equipment or furnishing labor or materials for the work of improvement may, six months after completion and acceptance of the work, be reduced to an amount not less than the total of all claims on which an action has been filed, and notice thereof given in writing to City, and if there are no actions filed, such improvement security may be released in full.
14. Execution By Real Party In Interest. Where title to the subdivision property is held by the record owner thereof under a holding Agreement, this Agreement and the bond given pursuant thereto must be executed by the real party or parties in interest.
15. Waiver of Civil Code Section 2819. Any extension of time hereunder shall not operate to release the surety on the bond filed pursuant to this Agreement. In this connection the surety waives the provisions of Section 2819 of the Civil Code of the State of California.
16. City Construction of Improvements. In the event that all or any portion of the works of improvement contemplated herein are proposed to be constructed by street improvement
proceedings under the control of City, the undertaking of such proceedings shall in no way relieve Principal of any duties under this Agreement, except where all of the works of improvement that are required under this Agreement have in fact been constructed and accepted by City.
17. Interest. Interest shall accrue at the highest rate permitted by law on all sums from the date payment is due under the terms of this Agreement and the sum due is certain or reasonably capable of being made certain.
18. Attorneys' Fees. In the event that it is necessary for the City to enforce the obligations secured by the improvement security furnished pursuant to Paragraph 11 hereof, the City shall be entitled to recover its costs and reasonable expenses and fees, including Subdivision Improvement Agreement
Between the City of Rancho Cordova
and Tri Point Homes Holdings, Inc.
4 Updated: 10/25/24
ITEM 16.2.
ATTACHMENT 2
CONTRACT NO. 2024-253
reasonable attorneys' fees, as provided for in Government Code Section 66499.4.
19. Amendments. This Agreement may be modified or amended, or any of its provisions waived, only by a subsequent written agreement executed by the parties hereto.
20. Entire Agreement. This Agreement and any attachments hereto constitute the sole, final, complete, exclusive and integrated expression and statement of the terms and conditions of this Agreement among the parties hereto concerning the subject matter addressed herein, and supercedes all prior negotiations, representations or agreements, oral or written, that may be related to the subject matter of this Agreement.
21. Construction and Interpretation. It is agreed and acknowledged by the Principal that the provisions of this Agreement have been arrived at through negotiation, and that the Principal has had a full and fair opportunity to revise the provisions of this Agreement and to have such provisions reviewed by legal counsel. Therefore, the normal rule of construction that any ambiguities are to be resolved against the drafting party shall not apply in construing or interpreting this Agreement.
22. Successors and Assigns. This Agreement shall bind and inure to the benefit of the respective successors and assigns of the parties hereto.
23. Time. Time is of the essence in the performance of each and every term of this Agreement.
SIGNATURE PAGE FOLLOWING
Subdivision Improvement Agreement
Between the City of Rancho Cordova and Tri Point Homes Holdings, Inc. 5 Updated: 10/25/24
ITEM 16.2.
ATTACHMENT 2
CONTRACT NO. 2024-253
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first set forth above, which date shall be considered by the Parties to be the effective date of this Agreement.
CITY OF RANCHO CORDOVA,
California Municipal Corporation
Micah Runner, City Manager
Date: ------------
ATTEST:
Stacy Leitner, CMC, City Clerk
Subdivision Improvement Agreement
Tri Pointe Homes Holdings, Inc.
A Delaware Corporation
Updated: 10/25/24
Between the City of Rancho Cordova and Tri Point Homes Holdings, Inc. 6 ITEM 16.2.
ATTACHMENT 2
OWNER'S STATEMENT
ltE; THE UNDERSIGNED, HEREBY STATE THAT� ARE ALL THE OWNERS OF, (AND ALL
RECORDHOLDERS OR SECURI TY INTEREST IN), AND ALL PARTIES HAVING ANY RECORD TITLE
INTEREST IN THE REAL PROPER TY INCLUDED WITHIN THE SUBDIVISION AND PROJECT ON THIS MAP,
AND THAT EACH OF US DOES HEREBY CONSENT TO THE FIUNG AND/OR RECORDATION OF THIS MAP.
THE REAL PROPER TY DESCR/Bm BELOW IS DEDICATED TO THE CI TY OF RANCHO CORDOVA AS AN EASEMENT FOR PUBLIC PURPOSES:
A. THE UNDERSIGNED HEREBY OFFERS FOR DEDICATION AND DOES HEREBY D£D/CA TE TO ANY
AND ALL PUBLIC USES THE PUBLIC ROAD DESIGNATED AS BLUE INDIGO CIRCLE SHOWN HEREON.
8. AN EASEMENT FOR CONSTRUCTING AND MAINTAIN/NG CENTRALIZED MAIL DEUVERY BOXES.
PEDESTALS AND SLABS, TOGETHER WITH ANY AND ALL APPURTENANCES PERTAINING
THERETO, INCLUDING PEDESTRIAN ACCESS FOR DELIVERY AND RECEIPT OF MAIL ON, OVER, UNDER AND ACROSS STRIPS OF LAND SHOWN HEREON.
DATED THIS DAY OF O@ber 2024.
OWNER: TRI POINTE HOMES HOLDINGS. INC., A DELA WARE CORPORATION BY:
OWNER'S ACKNOWLEDGMENT
A NOTARY PUBLIC OR OlHER OFFICER COMPLETING lHIS CERTIFlCATE VERIFIES ONLY lHE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH lHIS CERTIFICATE IS ATTACHED, AND NOT lHE TRUTHFULNESS, ACCURACY, OR VALIDITY OF lHAT DOCUMENT.
STA TE OF CAUFORNIA )
COUN TY OF ::p\«cev )
ON THIS 2..,,.,.... DAY OF Ov\--o'o� 2024, BEFORE ME, \.,A.; 0.. B · °Ffdse,y A NOTARY ,PUBLIC /ti.. AND FOR S.'ilD COUN TY AND STA TE, PERSONALLY APPEARED li(.a c I Y\.._, � \Ae<'(,-e. ""' • 'MIO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO 8£ THE PERSON(� 'MIDS£ NAME(j}1sy ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THA ( Ht/;sfih/ m
�
'XECUTED THE SAME IN HIS/
i1ERY THEIR AUTHORIZED CAPACITY(/$), AND THAT 'sfHtS 'ER I/THEIR SIGNA TUR£($') ON THE 'tl:JsTRUMENT THE PERSON(S), OR THE ENTI TY UPON BEHALF ICH THE PERSONjsJ ACTED, EXECUTED THE INSTRUMENT.
I CERTIFY UNDER PENAL TY OF PERJURY UNDER THE LAWS OF THE STA TE OF CAUFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.
WITNESS MY HAND AND OFRCIAL SEAL,
SIGNATURE: '?Cl� f,. �
PRINT NAM£· t:\-,[A... X, · StO-�
MY COMMISSION NUMBER: 2Ll\ �t.-\ �
MY COMMISSION EXPIRES: �'it 2-(j
--n,._
Z{j'Zfo
PRINCIPAL COUN TY OF BUSINESS: :plc..�
SURVEYOR'S STATEMENT
THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED UPON A FIELD SURVEY IN
CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE AT THE REQUEST OF TRI POINTE HOMES HOLDINGS, INC., A DELAWARE CORPORATION ON FEBRUARY 2024. I HEREBY STA TE THAT THIS FINAL MAP SUBSTANTIALLY CONFORMS TO THE APPROVED OR COND/TlONALL Y APPROVED TENTATIVE MAP, INCLUDING THE SIZE, SHAPE, LAYOUT AND NUMBER OF LOTS; THAT THE
MONUMENTS WILL BE OF THE CHARACTER AND WILL OCCUPY THE POSITIONS IND/CA TED AND WILL BE SET BY DECEMBER 31, 2026, AND THAT SAID MONUMENTS WILL BE SUfflCIENT TO ENABLE THE SURVEY TO BE RETRACED.
DA TED THIS -2R2._ DAY OF Ocb�p. 20 .Z:4-
4� �. 4,.,,�
SCOTT A. SHORTLIDGE, P.L.S. NO. 6441
CITY ENGINEER'S STATEMENT
I HEREBY STA TE THAT I HA VE EXAMINED THIS FINAL MAP AND FIND IT TO 8£ SUBSTANTIALLY THE SAME
AS THE TENTATIVE MAP APPROVED BY THE CI TY COUNCIL OF THE CI TY OF RANCHO CORDOVA, AND ANY APPROVED AL TERA TIONS THEREOF; THAT ALL PROVISIONS OF THE SUBDIVISION MAP ACT AND ALL APPLICABLE CI TY ORDINANCES HA VE BEEN COMPLlm WITH.
DATED THIS __ DAY OF _________ 20_.
CI TY ENGINEER, ALBERT STRICKER
R.C.£ 64057
CITY SURVEYOR'S STATEMENT
I HEREBY STA TE THAT I AM SATISFIED THAT THIS FINAL MAP IS TECHNICALLY CORRECT.
DATED THIS __ DAY OF _________ 20_.
LAND SURVEYOR, JOCELYN UMAS
P.L.S. 9596
CERTIF)CATE OF DEDICATION
THE FOLLOWING REAL PROPER TY IS DEDICATED BY TRI POINTE HOMES HOLDINGS, INC., A DELAWARE CORPORATION FOR THE PURPOSE OF PUBLIC STREET RIGHT-OF-WAY:
"BLUE INDIGO CIRCLE"
THE FOLLOWING REAL PROPER TY IS om/GATED BY TRI POINTE HOMES HOLDINGS. INC., A DELAWARE CORPORATION, TO THE CI TY OF RANCHO CORDOVA AS EASEMENTS FOR PUBLIC PURPOSES: THOSE STRIPS OF LAND HEREON AND DESIGNATED AS "PUBUC UTIU TY EASEMENT" OR "PUE�
THE CI TY OF RANCHO CORDOVA SHALL RECONVEY THE PROPER TY TO THE SUBDIVIDER IF THE CI TY OF RANCHO CORDOVA MAKES A DETERMINATION PURSUANT TO GOVERNMENT CODE SECTION 66477.5 THAT THE SAME PUBLIC PURPOSE FOR 'Ml/CH THE PROPER TY WAS DEDICATED DOES NOT EXIST, OR THE PROPER TY OR ANY PORTION THEREOF IS NOT NEEDED FOR PUBLIC UTIUTIES.
SIGNATURE OMISSIONS
PERSUANT TO SECTION 66436(0), 3(A)(i) OF THE CALIFORNIA SUBDIVISION MAP ACT, THE S/GNA TURES OF PARTIES OWNING THE FOLLOWING INTERESTS, 'Ml/CH CANNOT RIPEN INTO A FEE, HA VE BEEN OMITTED:
1. PACIFIC Bill TELEPHONE COMPANY: 20051102 O.R. 392
2. MINERAL RIGHTS IN FAvVR OF SUNRIDGE INVESTORS, LLC PER INSTRUMENT NO. 20020319-0344, OFFICIAL RECORDS OF SACRAMENTO COUNTY.
J. MINERAL RIGHTS IN FA vVR OF SUNRIDGE PARK LIMITED PARTNERSHIP PER INSTRUMENT NO. 20040322-0324, omCIAL RECORDS OF SACRAMENTO COUNTY.
CITY CLERK'S STATEMENT
I HEREBY STA TE THAT THE CI TY COUNCIL OF THE CI TY OF RANCHO CORDOVA HAS APPROVED THIS FINAL MAP TITLED SUNRIDGE PARK Ill AND HAS ACCEPTED ON BEHALF OF THE PUBLIC ALL ROAD WA l"S AND EASEMENTS SHOWN HEREON, SUBJECT TO COMPLETION OF THE IMPROVEMENTS THEREON.
PURSUANT TO SECTIONS 66424{G) OF THE SUBDIVISION MAP ACT, THE FIUNG OF THIS MAP SHALL CONSTITUTE ABANDONMENT OF THE FOLLOWING:
1. THE DRAINAGE EASEMENT OVER "LOT A" PER 348 M 1, AS CREATED BY 326 M 5.
DATED THIS __ DAY OF--------� 20_.
CI TY CLERK OF THE CITY OF RANCHO CORDOVA
RECORDER'S STATEMENT
FILED THIS __ DAY OF _____ 20_ AT __ _M., IN BOOK ____ _ OF MAPS AND PLATS, AT PAGE ____ RECORDER'S SERIES NO. ______ _ AT THE REQUEST OF FIRST AMERICAN TITLE COMPANY.
FEE: $ _____ PAID
DONNA ALLRED
ASSESSOR/RECORDER/COUN TY CLERK
BY:
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SUBDIVISION NO. FM-24-OO45
FINAL MAP OF
SUNRIDGE PARK Ill
BEING A SUBDMSION OF LOT A OF THAT CERTAIN FINAL MAP
ENTITLED "LARGE LOT MAP OF SUNRIDGE PARK PHASE II", FILED FOR RECORD IN BOOK 348 OF MAPS, AT PAGE 1, SITUATE WITHIN A PORTION OF FRACTIONAL SECTION 9, ALL IN TOWNSHIP 8 NORTH, RANGE 7 EAST, M.D.B.&M. CITY OF RANCHO CORDOVA,
COUNTY OF SACRAMENTO, STATE OF CALIFORNIA
NOVEMBER 2024
RUGGERI-JENSEN-AZAR
CIVIL ENGINEERS, PLANNERS, SURVEYORS
ROCKLIN, CALIFORNIA
JOB NO. 225004 SHEET 1 OF 5 SHEETS
ITEM 16.2.
ATTACHMENT 3
,·····�·-·· ■--�-�-�-�-�-�-�-�-�--
SUNRJDGE PARK PHASE �I:,., SUNRJDGE PARK VJLlAGE NO. lA --�-...
I
I
■ ■ 2 VJLlAGE NO.lA �I� I I I , (350, M 5) , , j I
■
1350 � 8> 43
!i�
11 I 12 13 14 I 15 I 16 I 11 I 18 19 I 20
�[ __ __ N89'35'04"E 659.28'{M-M) {1)(2) 3/4" IRON PIPE, OPEN--- ■ :
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-
- -R=20.00
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PACIFIC BEL
c\j � .1=90V0'42" I - ct. NI
■ CJ l:: I � 1 °s� ■
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2 3 4 5 6 7 8 9 I
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10PUE I A�\
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BLUE INDIGO CIRCLE GREAT PLAINS WAY
I ••••••• ■ �-----■---•--■----■---•--· ■---■
I � l5 �
NOTES:
1. TI-IE GROSS AREA OF TI-IIS SUBDIVISION IS 9.57 ACRES±.
2. ALL CURVES ARE DIMENSIONED Will-I RADIUS, CENTRAL ANGLE, AND ARC LENGTI-1.
3. ALL DISTANCES SHOWN HEREON ARE IN U.S. SURVEY FEET
AND ARE GROUND DISTANCES .
4. DUE TO ROUNDING, TI-IE SUM OF INDIVIDUAL DIMENSIONS MAY NOT EQUAL TI-IE OVERALL DIMENSION.
LEGEND:
0 O.R.
EX
PUE
SQ.FT.
(M-M)
(M-PL)
(R)
(T)
( DATA )(1)
FOUND MONUMENT AS NOTED
SET 3/4" IRON PIPE Will-I PLUG STAMPED "LS 6441"
DIMENSION POINT (NOTI-IING FOUND OR SET)
omCIAL RECORDS
EXISTING
PUBLIC UTILITY EASEMENT
SQUARE FEET
MONUMENT TO MONUMENT
MONUMENT TO PROPERTY LINE
RADIAL
TOTAL
RECORD DATA & REFERENCE
: ; !--�. --- -.:- --.�----.. -- -.:- --.. ----
25-- �x��s,
I
iv!:! !:� i : ---- SHEET COVERAGE
■ �b l'- I �2 14 2t)ro
I
■
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-;::::.. -;;;:- � 7' _J ,.,
■ �l/)Q - """1 l.ij ---l-
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■ ■ ��C\l I
to <C �
8 o � 33 32 31 30 29 28 27 I � C'\/ � n... == ci rol ■ ■ oz t'l I � � 9:.: h.l hlZ :E:::r:: <X: 36 I -:..i. to • 73 g � h.l O'l I ■ ■ u °ir'l� ��Is_ -:r:CJ]',
■ � ------- ---- --� ct._ ---- ---- ----- ---- J � 81 ") � 0... � �1 ■ --- =<:: Cl) > 1111 ■ ■ ■ ■ ■ ------ ________ I......... MONTAUK WAY ■ ■ THE DRAINAGE ■--■ ■ •
■EASEME�;R
o
i:,,� J�� �; ','"' _,,------ ---- ---- ----- --� � ---- ---- ------, �� SUNRJDGE PARK j • • ■
CREA TED BY 326 M 5 TO � ct. I li51� VlLlAGE NO. 5A BE ABANDONED BY THE 37 38 39 40 41 42 43 44 45 I �I� 15 {353 M 9)
I ■ ■ FILING OF THIS MAP. EX 12.5' I
_
___ P
_
UE_
.......__. �
� ____ 7 ■ ■ l::i� cs
I ■ ■ N44'35'04"E 46 A
�
I I & 141
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55 54 53 52 51 50 49 48 1---47-----.----i � � � -� ---■ Iii • R=20.00' 1
1 � 9:: �■
0 SHEET NUMBER
0 60 120
1 inch = 60 ft.
REFERENCES:
1. SUNRIDGE PARK PHASE II - BOOK 348 OF MAPS, PAGE 1
2. SUNRIDGE PARK - BOOK 326 OF MAPS PAGE 5
3. BOOK 20051102, PAGE 392
BASIS OF BEARINGS:
THE BEARINGS SHOWN HEREON ARE BASED UPON FOUND
MONUMENTS ALONG TIMBERLAND DRIVE BETWEEN GREAT PLAINS
WAY AND CANYONLANDS DRIVE, TAKEN AS N00°24'56"W AS
SHOWN ON THE MAP OF SUBDIVISION NO. RC-04-096 ENTITLED
"LARGE LOT MAP OF SUNRIDGE PARK PHASE II" RECORDED IN
BOOK 326 OF MAPS AT PAGE 5, OFFICIAL RECORDS OF
SACRAMENTO COUNTY.
SUBDIVISION NO. FM-24-OO45
FINAL MAP OF
SUNRIDGE PARK Ill
■
(M-M) (1)(2) � ,.. � .-- 142 ;:5
1'-
� :::5 .1=90'00'42" 1 "-u ...._
■ 3/4" IRON PIPE ____ ____ _____ ____ ____ _____ ____ t5 °-__ L=31.42' (1)(2!_J �: � -�; ■
W 1PLUG c:, tJ ro ■ ■
/ I
� 143 Q-
LS 7944 ---.3/4" IRON PIPE W/PLUG ('i?\ N89'35'04"E 554.10' (1)(2) � ■ ■ LS 7944 � HETCH HECHY DRIVE =>
BEING A SUBDMSION OF LOT A OF THAT CERTAIN FINAL MAP
ENTITLED "LARGE LOT MAP OF SUNRIDGE PARK PHASE II", FILED FOR RECORD IN BOOK 348 OF MAPS, AT PAGE 1, SITUATE WITHIN A PORTION OF FRACTIONAL SECTION 9, ALL IN TOWNSHIP 8 NORTH, RANGE 7 EAST, M.D.B.&M. CITY OF RANCHO CORDOVA,
N89'35'04"E -59Z50'(M-M) {1)(-2)-- -Cl) - ■
•
• I 57 I iiNRlDG.�3PARK PHASE JJ 84 85 I 85 87 I 88 89 90 91 92 ■ SUNRJDGE VILLAGE 2 VJLlAGE NO.BA j j SUNRJDGE PARK VlLlAG.E NO.BA I I
j j
I 144
■
COUNTY OF SACRAMENTO, STATE OF CALIFORNIA
NOVEMBER 2024
RUGGERI-JENSEN-AZAR
CIVIL ENGINEERS, PLANNERS, SURVEYORS
ROCKLIN, CALIFORNIA
180
.. 1409 M �> (359 M 9l (350 M 3l I
■• ■ ■ ■1■ ■ ■ ■ ■1■ ■• ■■1■■ 1111111 ■ 11111 ■ ■ 1111 ■ 1111 ■ ■ 1111 ■ 11111 ■ ■'■■ ■ .. J0BN0. 225004 SHEET 2 OF 5 SHEETS ITEM 16.2.
ATTACHMENT 3
l sUNRlDGE PARK PHASE 2 SUNRlDGE PARK
I
I
I
VJLLAGE N0.1A
��
VJLLAGE N0.1A
(360 M 8)
�
(350 M 5)
43 i�:
1 1 12 13 14 15 16 17 18 1 9 20
50.17'
:z::
0 r
� t ]'.
u � tD
l..i..l r m�(J)Q
c::, c:::.,-.::
"): N45'24'56 HW
2.83' (1)(2)
1 6,302± SQ.FT.
2 6,300± SQ.FT. 6,300± SQ.FT.
-
Lr)
C\j !-&.J
--
CANYONLANDS DRIVE
NB9'J5'04"E 659.2B'(M-M) (1)(2)
556.10'
- ::::5
;>.: Q._ t...J NB9'J5'04"E 554.10' (1)(2)
6,300± SQ.FT. 6,300± SQ.FT. 6,300± SQ.FT. 6,300± SQ.FT.
53.00'
I • R-
I 8:::-.-
1 r--.:� <l; Q �
6 X lO
Q � 0 NB9'J5'04"E 480.00'{T)
�<l; l i----------1----------+-------+---------+----'---'-------,f----------+---------+-------8 "�
I -co
I 8 � <o
I c::i '<a�
I
<o .Lr)�
0 11, N -;::::. 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' c::i N '-- <o 10 0 ao ½
0:z::
N
�
:r:: <l; �
u :z::
�
5, 766± SQ.FT. EX 12_5 , ! �� c:::. �
19 NB9'J5'04 HE PUE I :.:: 2 c:::.1---����---....---1:.::C:::. 96.10' I � C\l I
<o • 18 � 17 � 16 .� 15 � 14 � 13 .� 12 :::: I
,Lr) � <o • <o • <o • <o c:::. <o c:::. <o • 11
I
�� �2 �2 �2 �c:::. �c:::. �2 .� f'I C5 � C\l � C\l � C\l � C\l � • � C\l I c:::.8 - f'I - f'I - � - � - � � � - � 7,506± SQ.FT. I c:::.6,715± SQ.FT. :.:: 6,625± SQ.FT. � - 6,720± SQ.FT. � - 6,720± SQ.FT. � - 6,720± SQ.FT. � - 6,720± SQ.FT. � 6,720± SQ.FT. � - 6,720± SQ.FT. � ls R=20.00'--,_I � N11V7'30"E(R) 2 � A=90VO'oo" ,
------------,, •-16"''2'.29•
:.:: L=31.42' I
I
A= 101 'J'2'25"---, \ a- u
Lr) �
L=BB.61' ----\-- ... , L=14.00' �o.. )
✓
---
'
...................... /
/ \ ----------------- ---------------------- ----------- ---------------------- -------------- /// l.:::::126-68'� � 3'2.96' 60. 00' 60.00' 60.00' 60.00' 60.00' 60.00' 16.10' / I�I�'--
�
2I c::i
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l..i..l lf)
� (I)
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�
:z:::::::)
(1)
v , �'o A=;;g�;g:.. 2 N89'J5'04"E 469. 06' ls: Cl\)� , c:s BLUE INDIGO CIRCLE c:s, .;:> L=14.44 57.95' � __ __ __ __ __ NB9'J5'04"E 580.01'(M-M) __ __ __ __ __ �,
GREAT PLAINS
WAY
NOTE:
ti o.., - - - - - - - - - - - -
527.01' - - - - - - - - - - - - - - -,2-0-.00-, - 33.00'"1 SEE SHEET 4
0 30 60 90
1 inch = 30 ft.
SUBDIVISION NO. FM-24-OO45
FINAL MAP OF
SUNRIDGE PARK Ill
BEING A SUBDMSION OF LOT A OF THAT CERTAIN FINAL MAP
ENTITLED "LARGE LOT MAP OF SUNRIDGE PARK PHASE II", FILED FOR RECORD IN BOOK 348 OF MAPS, AT PAGE 1, SITUATE WITHIN A PORTION OF FRACTIONAL SECTION 9, ALL IN TOWNSHIP 8 NORTH, RANGE 7 EAST, M.D.B.&M. CITY OF RANCHO CORDOVA,
COUNTY OF SACRAMENTO, STATE OF CALIFORNIA
NOVEMBER 2024
RUGGERI-JENSEN-AZAR
SEE SHEET 2 FOR BASIS OF BEARINGS, LEGEND, NOTES, AND REFERENCES
CIVIL ENGINEERS, PLANNERS, SURVEYORS
ROCKLIN, CALIFORNIA
JOB NO. 225004 SHEET 3 OF 5 SHEETS
ITEM 16.2.
ATTACHMENT 3
.,, ---- --- ....____ A=9ovo·oo·
19 ______ ,__ 18 17 16 15 SEE SHEET 3 14 13 12 11 R=2o.oo· :�
1 // ------ ----------- -----------1---------- -1------------ -----------1----------- 1------------ --,- // '4-8 L=126.68, L-31.42
v �":J '<-09 R=30.00' a N89·35'04•E 469.06' BLUE INDIGO CIRCLE a' c:i ll)II
1" A=2734'54• : � N'09'75'04"'E 5°0.01'1M-M'1 �: � L=14.44' 51.95': C'\J __ __ ___ ___ ___ __ 0 J, ___ 0 I' __ /_ ___ ___ ___ ___ C'-J' o_., 4-o.oo· 'a - - - - - - - - - - - - -
521.01·
- - - - - - - - - - - -
a
-
:-2 -0.-0
-
0· - J3.oo·
2 () . :�
<::):
<::i �9 •o0 : <::i
N89"35'o4·E 481.01· �:
0 1
N00"24'56
H
W
270.00' {M-M) (1)(2
GREAT PLAINS
WAY
'1=27'59'50.\ �
L=24.43'
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CJ 270.00' 9°35'55"
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C6 270.00' 9•00'.21 n
LENGTH
41.88'
41.88'
45.23'
35.25'
38.53'
42.44'
0 SEE SHEET 5
-N-
30 60 90
I
SUBDIVISION NO. FM-24-OO45
FINAL MAP OF
SUNRIDGE PARK Ill
BEING A SUBDIVISION OF LOT A OF THAT CERTAIN FINAL MAP
ENTITLED "LARGE LOT MAP OF SUNRIDGE PARK PHASE JI", FILED FOR RECORD IN BOOK 348 OF MAPS, AT PAGE 1, SITUATE WITHIN A PORTION OF FRACTIONAL SECTION 9, ALL IN TOWNSHIP 8 NORTH, RANGE 7 EAST, M.D.B.&M. CITY OF RANCHO CORDOVA,
COUNTY OF SACRAMENTO, STATE OF CAIJFORNIA
NOVEMBER 2024
RUGGERI-JENSEN-AZAR
15 SEE SHEET 2 FOR BASIS OF BEARINGS, LEGEND, NOTES, AND REFERENCES 1 inch = 30 ft.
CIVIL ENGINEERS, PLANNERS, SURVEYORS
ROCKLIN, CALIFORNIA
JOB NO. 225004 SHEET 4 OF 5 SHEETS
ITEM 16.2.
ATTACHMENT 3
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SUBDIVISION NO. FM-24-OO45
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VJLLAGE NO.BA I I I
(350 M 3) LINE TABLE CURVE TABLE
LINE BEARING LENGTH CURVE RADIUS DELTA
LT N89'J5'04"E 17. 00' Ct 250.00' 9'J5'55"
L2 N89'J5'04"E 50.00' C2 250.00' 9'J5'55"
CJ 230.00' 8'46'48"
C4 230.00' 9'J5'55"
NOTE:
SEE SHEET 2 FOR BASIS OF BEARINGS, LEGEND, NOTES, AND REFERENCES '
I I -N-
LENGTH
41.88'
41.88'
J5.25' 0 30
J8.53'
1 inch =
VJLLAGE NO.BA
(350 M 3) I
60 90
I
30 ft.
SUNRIDGE PARK Ill
BEING A SUBDIVISION OF LOT A OF THAT CERTAIN FINAL MAP
ENTITLED "LARGE LOT MAP OF SUNRIDGE PARK PHASE II", FILED FOR RECORD IN BOOK 348 OF MAPS, AT PAGE 1, SITUATE WITHIN A PORTION OF FRACTIONAL SECTION 9, ALL IN TOWNSHIP 8 NORTH, RANGE 7 EAST, M.D.B.&M. CITY OF RANCHO CORDOVA,
JOB NO. 225004
COUNTY OF SACRAMENTO, STATE OF CALIFORNIA
NOVEMBER 2024
RUGGERI-JENSEN-AZAR
CIVIL ENGINEERS, PLANNERS, SURVEYORS
ROCKLIN, CALIFORNIA
SHEET 5 OF 5 SHEETS
ITEM 16.2.
ATTACHMENT 3
Text
Text
Te
AUDRIS WAY
TIMBERLAND DR
HABITAT WAY
CANYONLANDS DR
AURA WAY
HETCH HECHY DR MONTAUK WAY
EDYTH LAKE WAY
TENAJA WAY
PAJORA WAY
ARJUNA WAY
RAVISA WAY
COBBLE BROOK DR
WISTAR WAY
BRANIGAN LAKE WAY
GREAT PLAINS WAY
CONSERVANCY WAY
BYRONY CT
JALEN CT
MAYA CT
VICINITY MAP OF
SUNRIDGE PARK III
SUBDIVISION NO. FM-24-0045
¯
0 125 250
Feet
Aerial Photo Date: March 2022
ATTACHMENT 4
DOUGLAS RD
SUNRISE BLVD
RANCHO CORDOVA PKWY
LOCATION MAP
Path: X:\GIS_Staff\PROJECTS\PUBLIC_WORKS\DEVELOPMENT\SUBDIVISIONS\SUNRIDGE_PARK_VILLAGE_III\SUNRIDGE_PARK_VILLAGE_III.aprx | Date: 10/28/2024 DETAIL
AREA
ITEM 16.2.
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 16.3.
DATE: November 18, 2024
TO: Honorable Mayor and Council Members
FROM: Albert Stricker, Public Works Director
Edgar Medina, Principal Engineer
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2024-251 WITH KIMLEY-HORN & ASSOCIATES,
INC. IN AN AMOUNT NOT TO EXCEED $342,203 FOR
PROFESSIONAL ENGINEERING SERVICES ON THE LINCOLN
VILLAGE TRAFFIC CALMING PROJECT
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the City Manager to execute Contract No. 2024-251 with Kimley-Horn & Associates, Inc. in an amount not to exceed $342,203 for Professional Engineering Services on the Lincoln Village Traffic Calming Project.
BACKGROUND
The City received several requests in Lincoln Village and Countryside for traffic calming and in 2023, the City began collecting data that would be used to develop a traffic memo entitled "Rancho Cordova Traffic Calming Study and Cut-Through Traffic Analysis." This memo analyzed 24 road segments within both the Lincoln Village and Countryside neighborhoods.
The memo was finalized and posted on the City's website in August 2024.
The memo provided several recommendations for certain road segments within the neighborhoods that will serve as traffic-calming measures. The next step is to finalize the recommendations, conduct community outreach, and develop quick-build options and/or develop full designs for specific road corridors. For the design phase, City staff is recommending Kimley-Horn & Associates as our design firm that will provide quick build treatments that may include temporary speed feedback signs, all way stop control, signage/pavement markings, traffic circles, lane narrowing, bulb outs, chokers/neckdown and lateral shifts.
The project timeline is to begin design in Fall 2024 and have quick build options in Winter/Spring 2025 and construction in Summer 2025.
FISCAL IMPACT AND FUNDING SOURCE
City Council Staff Report - Page 2 of 2
This Lincoln Village Traffic Calming Project is not included in the City’s current approved Capital Improvement Plan and/or in the 2024/25 approved budget. Staff has submitted this project as a mid-year Fiscal Year 2024-25 budget request and will be funded through Measure A Maintenance.
ATTACHMENT(S)
1. Resolution
2. Contract No. 2024-251
ITEM 16.3. ATTACHMENT 1 Resolution No. XX-2024 Page 1 of 1
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA,
STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2024-251 WITH KIMLEY-HORN & ASSOCIATES, INC. AN AMOUNT NOT TO EXCEED $342,203.00 FOR THE LINCOLN VILLAGE TRAFFIC CALMING PROJECT
WHEREAS, the City of Rancho Cordova relies on the Neighborhood Traffic Management Program (NTMP) as the framework and guidelines for systematically selecting and prioritizing streets and neighborhood areas for treatment, selection and application of traffic-calming devices, and design of new neighborhoods to minimize the future need for traffic-calming; and
WHEREAS, staff is recommending Kimley-Horn & Associates, Inc. as the professional engineering consultant to develop the final designs for the project; and
WHEREAS, the City of Rancho Cordova desires to enter into Contract No. 2024-251 with Kimley Horn & Associates, Inc. in an amount not to exceed $342,203 for professional services; and
WHEREAS, funding for this Project is proposed to be Measure A Maintenance.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract No. 2024-251 with Kimley Horn & Associates, Inc. in an amount not to exceed $342,203 for professional services for the Lincoln Village Traffic Calming Project in a form approved by the City Attorney.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 18th day of November 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
David Sander, Mayor
Stacy Leitner, CMC
City Clerk
CONTRACT NO.: 2024-251
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kimley-Horn & Associates, Inc. Page 1 of 15
PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF RANCHO CORDOVA AND
KIMLEY-HORN AND ASSOCIATES, INC. FOR THE
LINCOLN VILLAGE TRAFFIC CALMING PROJECT
T
HIS AGREEMENT for professional services is made by and between the City of Rancho Cordova, a California municipal corporation (“City”), and KIMLEY-HORN AND ASSOCIATES, INC. (“Professional”) as of November _____, 2024.
S
ection 1. SERVI CES. Subject to the terms and conditions set forth in this Agreement, Professional shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1 .1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall end on June 30, 2027, the date of completion specified in Exhibit A. Professional shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Professional to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8. 1 .2 Standard of Performance. P rofessional shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Professional is engaged in the geographical area in which Professional practices its profession. Professional shall prepare all work products required by this Agreement in conformance with the standards of quality normally observed by a person practicing in Professional's profession.
1 .3 Assignment of Personnel. Professional shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Professional shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1 .4 Time. P rofessional shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.2 above and to satisfy Professional’s obligations hereunder.
S
ection 2. COM PENSATION. City hereby agrees to pay Professional a sum not to exceed THREE
HUNDRED FORTY-TWO THOUSAND TWO HUNDRED THREE DOLLARS AND ZERO CENTS ($342,203.00), notwithstanding any contrary indications that may be contained in Professional’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Professional ’s proposal, attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Professional for services rendered pursuant to ITEM 16.3.
ATTACHMENT 2
CONTRACT NO.: 2024-251
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kimley-Horn & Associates, Inc. Page 2 of 15
this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Professional for services rendered pursuant to this Agreement. Professional shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Professional shall not bill City for duplicate services performed by more than one person.
Professional and City acknowledge and agree that compensation paid by City to Professional under this Agreement is based upon Professional’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Professional. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Professional and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 I
nvoices. Professional shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
S
erial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
The beginning and ending dates of the billing period; A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
T
he total number of hours of work performed under the Agreement by Professional and each employee, agent, and subcontractor of Professional performing services hereunder, as well as a separate notice when the total number of hours of work by Professional and any individual employee, agent, or subcontractor of Professional reaches or exceeds 512 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A;
The Professional’s signature.
2.2 M onthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Professional.
2.3 Fi
nal Payment. City shall make the final payment within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.
ITEM 16.3.
ATTACHMENT 2
CONTRACT NO.: 2024-251
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kimley-Horn & Associates, Inc. Page 3 of 15
2.4 T otal Payment. City shall pay for the services to be rendered by Professional pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Professional in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.
I
n no event shall Professional submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.
2.5 H
ourly Fees. Fees for work performed by Professional on an hourly basis shall not exceed the amounts shown on the fee schedule set forth in Exhibit B.
2.6 R eimbursable Expenses. Reimbursable expenses , if any, are set forth in Exhibit B .
Expenses not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.
2.7 P
ayment of Taxes. Professional is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.
2.8 P
ayment upon Termination. In the event that the City or Professional terminates this Agreement pursuant to Section 8, the City shall compensate the Professional for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Professional shall maintain adequate logs and timesheets in order to verify costs incurred to that date.
2.9 A uthorization to Perform Services. The Professional is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.
Section 3. F
ACILITIES AND EQUIPMENT. Except as set forth herein, Professional shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Professional only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.
C
ity shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Professional’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-d istance telephone or other communication charges, vehicles, and reproduction facilities.
ITEM 16.3.
ATTACHMENT 2
CONTRACT NO.: 2024-251
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kimley-Horn & Associates, Inc. Page 4 of 15
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Professional, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Professional and its agents, representatives, employees, and subcontractors.
Professional shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Professional shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Professional's bid. Professional shall not allow any subcontractor to commence work on any subcontract until Professional has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Professional shall maintain all required insurance listed herein for the duration of this Agreement.
4.1 W
orkers’ Compensation. Professional shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Professional . The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Professional may rely on a self -insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code.
Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Professional, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.
A
n endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
Professional shall notify City within fourteen ( 14) days of notification from Professional ’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.
The requirement to maintain Statutory Worker’s Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Professional does not have any employees.
4.2 C
ommercial General and Automobile Liability Insurance.
4.2.1 G eneral requirements. Professional, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000.00) and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00). The commercial general liability and automobile liability insurance shall be per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a commercial general ITEM 16.3.
ATTACHMENT 2
CONTRACT NO.: 2024-251
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kimley-Horn & Associates, Inc. Page 5 of 15
liability insurance or an automobile liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- owned automobiles.
4.2.2 M
inimum scope of coverage. Commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition), Code 1 (any auto). No endorsement shall be attached limiting the coverage.
4.2.3 A
dditional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy:
a. C
ity and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Professional , including the insured’s general supervision of Professional ; products and completed operations of Professional; premises owned, occupied, or used by Professional; and automobiles owned, leased, or used by the Professional.
The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers.
b. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
c. An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage.
d. Any failure of Professional to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.
e. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Professional shall notify City within ITEM 16.3.
ATTACHMENT 2
CONTRACT NO.: 2024-251
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kimley-Horn & Associates, Inc. Page 6 of 15
fourteen ( 14) days of notification from Professional ’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.
4.3 P rofessional Liability Insurance. Professional, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000) covering the licensed professionals’ errors and omissions.
4. 3.1 Any deductible or self-insured retention shall not exceed $150,000 per claim.
4.3.2 An endorsement shall state that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
4.3.3 The following provisions shall apply if the professional liability coverages are written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Professional must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Professional’s sole cost and expense, any extended reporting provisions of the policy, if the Professional cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement.
4.4 A
ll Policies Requirements.
4.4.1 A cceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.
4.4.2 V
erification of coverage. Prior to beginning any work under this Agreement, Professional shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by ITEM 16.3.
ATTACHMENT 2
CONTRACT NO.: 2024-251
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kimley-Horn & Associates, Inc. Page 7 of 15
that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
4.4.3 S ubcontractors. Professional shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
4.4.4 Deductibles and Self -Insured Retentions. Professional shall disclose to and obtain the approval of City for the self -insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement.
D
uring the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Professional may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self -insured retention levels with a requirement that Professional procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
4.4.5 W
aiver of Subrogation . Professional hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to e ffect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Professional, its employees, agents, and subcontractors.
4.4.6 N otice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Professional shall provide written notice to City at Professional’s earliest possible opportunity and in no case later than five (5) days after Professional is notified of the change in coverage.
4.5 R emedies. In addition to any other remedies City may have if Professional fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Professional’s breach:
O
btain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
ITEM 16.3.
ATTACHMENT 2
CONTRACT NO.: 2024-251
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kimley-Horn & Associates, Inc. Page 8 of 15
Order Professional to stop work under this Agreement or withhold any payment that becomes due to Professional hereunder, or both stop work and withhold any payment, until Professional demonstrates compliance with the requirements hereof; and/or
Terminate this Agreement.
Section 5. I NDEMNIFICATION AND PROFESSIONAL’S RESPONSIBILITIES.
5.1 G eneral Requirement. Professional shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Professional or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Professional shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Professional or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law.
It is understood that the duty of Professional to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Professional from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Professional acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
5.2 P
ERS Indemnification. In the event that Professional or any employee, agent, or subcontractor of Professional providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of City, Professional shall indemnify, defend, and hold harmless City for the payment of any and all employee and/or employer contributions for PERS benefits on behalf of Professional or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City, and any attorneys’ fees and costs incurred by the City to enforce this Section.
5.3 D
esign Professionals. T o the extent that the services under this Agreement include design professional services subject to California Civil Code Section 2782.8, as may be amended from time to time, Professional ’s duty to indemnify under Sections 5.1 and 5.2 shall only be to the maximum extent permitted by California Civil Code Section 2782.8.
ITEM 16.3.
ATTACHMENT 2
CONTRACT NO.: 2024-251
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kimley-Horn & Associates, Inc. Page 9 of 15
Section 6. STATUS OF PROFESSIONAL.
6.1 I ndependent Contractor. At all times during the term of this Agreement, Professional shall be an independent contractor as defined in Labor Code Section 3353, and shall not be an employee of City. Nothing contained in this Agreement shall be construed to be inconsistent with the foregoing relationship or status. City shall have the right to control Professional only insofar as the results of Professional's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means and methods by which Professional accomplishes services rendered pursuant to this Agreement. Professional shall have no power or authority by this Agreement to bind the City in any respect. All employees and agents hired or retained by Professional are employees and agents of Professional and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Professional by any such employees or agents, or any other person resulting from performance of this Agreement.
N
otwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Professional and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, in cluding but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Professional shall not allow any employee, agent or subcontractor to become eligible for a claim for PERS benefits.
6.2 P
rofessional Not an Agent. Except as City may specify in writing, Professional shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Professional shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
Section 7. L EGAL REQUIREMENTS.
7.1 G overning Law. The laws of the State of California shall govern this Agreement.
7.2 C
ompliance with Applicable Laws. Professional and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Professional’s f ailure to comply with any law(s) or regulation(s) applicable to the performance of the work hereunder shall constitute a breach of contract.
7.3 O ther Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Professional and any subcontractors ITEM 16.3.
ATTACHMENT 2
CONTRACT NO.: 2024-251
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kimley-Horn & Associates, Inc. Page 10 of 15
shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.
7.4 L icenses and Permits. Professional represents and warrants to City that Professional and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Professional represents and warrants to City that Professional and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Professional and any subcontractors shall obtain and maintain valid Business Licenses from City during the term of this Agreement.
7.5 N
ondiscrimination and Equal Opportunity. Professional shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Professional under this Agreement.
Professional shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Professional thereby.
P
rofessional shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.
Section 8. T ERMINATION AND MODIFICATION.
8.1 Te rmination. City may cancel this Agreement at any time and without cause upon written notification to Professional.
P
rofessional may cancel this Agreement upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation.
In the event of termination, Professional shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Professional delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Professional or prepared by or for Professional or the City in connection with this Agreement.
8.2 E xtension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Professional understands and ITEM 16.3.
ATTACHMENT 2
CONTRACT NO.: 2024-251
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kimley-Horn & Associates, Inc. Page 11 of 15
agrees that, if City grants such an extension, City shall have no obligation to provide Professional with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Professional for any otherwise reimbursable expenses incurred during the extension period.
8.3 A mendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
8.4 A ssignment and Subcontracting. City and Professional recognize and agree that this Agreement contemplates personal performance by Professional and is based upon a determination of Professional ’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Professional .
Professional may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Professional shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.
8.5 S
urvival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Professional shall survive the termination of this Agreement.
8.6 O
ptions upon Breach by Professional. If Professional materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:
8. 6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Professional pursuant to this Agreement;
8.6.3 R
etain a different Professional to complete the work described in Exhibit A not finished by Professional; or
8.6.4 C
harge Professional the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Professional pursuant to Section 2 if Professional had completed the work.
Section 9. KE
EPING AND STATUS OF RECORDS.
ITEM 16.3.
ATTACHMENT 2
CONTRACT NO.: 2024-251
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kimley-Horn & Associates, Inc. Page 12 of 15
9.1 Records Created as Part of Professional ’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Professional prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Professional hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Professional agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.
9.2 P
rofessional ’s Books and Records. Professional shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Professional pursuant to this Agreement.
9.3 I
nspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Professional to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.
Section 10 M
ISCELLANEOUS PROVISIONS.
10.1 A ttorneys’ Fees. If a P arty to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that Party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
10.2 V enue. In the event that either P arty brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Sacramento or in the United States District Court for the Eastern District of California.
10.3 S everability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any ITEM 16.3.
ATTACHMENT 2
CONTRACT NO.: 2024-251
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kimley-Horn & Associates, Inc. Page 13 of 15
provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
10.4 N o Implied Waiver of Breach . The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10.5 Successors and Assigns. T
he provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
10.6 Use of Recycled Products. P rofessional shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.
10.7 Conflict of Interest. P
rofessional may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Professional in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
Professional shall not employ any City official in the work performed pursuant to this A
greement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.
Professional hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Professional was an employee, agent, appointee, or official of the City in the previous twelve months, Professional warrants that it did not participate in any manner in the forming of this Agreement. Professional understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Professional will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Professional will be required to reimburse the City for any sums paid to the Professional. Professional understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.
10.8 S
olicitation. Professional agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. T his Agreement shall be administered by Edgar Medina, P.E. ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
10.10 Notices. A
ny written notice to Professional shall be sent to:
Stephen M Dillon, P.E.
Kimley-Horn and Associates, Inc.
555 Capitol Mall, Ste 300
Sacramento, CA 95814
Email Address (for Insurance Update Requests)
ITEM 16.3.
ATTACHMENT 2
CONTRACT NO.: 2024-251
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kimley-Horn & Associates, Inc. Page 14 of 15
[email protected]
Phone: 916-859-3633
Any written notice to City shall be sent to:
Edgar Medina
Public Works Department
2729 Prospect Park Drive
Rancho Cordova, Ca. 95670
Email: [email protected]
Phone: 916-851-8907
10.11 P rofessional Seal. Where applicable in the determination of the Contract Administrator or when required by law, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example.
_________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 I
ntegration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A , and the compensation schedule attached hereto and incorporated herein as Exhibit B , represents the entire and integrated agreement between City and Professional and supersedes all prior negotiations, representations, or agreements, either written or oral.
10.13 I
RS Form W -9. Professional shall complete and submit Internal Revenue Service Form W- 9 to the City before execution of this Agreement. The City’s Finance Director shall have authority to waive this requirement.
ITEM 16.3.
ATTACHMENT 2
CONTRACT NO.: 2024-251
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kimley-Horn & Associates, Inc. Page 15 of 15
IN WITNESS WHEREOF , the Parties have executed this Agreement as of the day and year first set forth above, which date shall be considered by the Parties to be the effective date of this Agreement.
CITY OF RANCHO CORDOVA PROFESSIONAL
______________________________ ______________________________ Micah Runner, City Manager Matthew D. Weir, P.E. #70216 Vice President
Date: ____________________ D ate: ____________________
Attest:
______________________________
Stacy Leitner, CMC, City Clerk
Date: ____________________
Approved as to Form:
______________________________
Adam U. Lindgren, City Attorney
Date: ____________________
ITEM 16.3.
ATTACHMENT 2
CONTRACT NO.: 2024-251
Professional Services Agreement between November 2024
City of Rancho Cordova and Kimley-Horn & Associates, Inc. --Exhibit A Page 1 of 4
EXHIBIT A
SCOPE OF SERVICES
ITEM 16.3.
ATTACHMENT 2
CONTRACT NO.: 2024-251
Professional Services Agreement between November 2024
City of Rancho Cordova and Kimley-Horn & Associates, Inc. --Exhibit A Page 2 of 4
ITEM 16.3.
ATTACHMENT 2
CONTRACT NO.: 2024-251
Professional Services Agreement between November 2024
City of Rancho Cordova and Kimley-Horn & Associates, Inc. --Exhibit A Page 3 of 4
ITEM 16.3.
ATTACHMENT 2
CONTRACT NO.: 2024-251
Professional Services Agreement between November 2024
City of Rancho Cordova and Kimley-Horn & Associates, Inc. --Exhibit A Page 4 of 4
ITEM 16.3.
ATTACHMENT 2
CONTRACT NO.: 2024-251
EXHIBIT B
COMPENSATION SCHEDULE
ITEM 16.3.
ATTACHMENT 2
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 16.4.
DATE: November 18, 2024
TO: Honorable Mayor and Council Members
FROM: Albert Stricker, Public Works Director
Edgar Medina, Principal Engineer
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2024-248 WITH KITTELSON & ASSOCIATES, INC., IN AN AMOUNT NOT TO EXCEED $115,253 FOR PROFESSIONAL
ENGINEERING SERVICES ON THE ANATOLIA DRIVE TRAFFIC
CALMING PROJECT
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the City Manager to execute Contract No. 2024-248 with Kittelson & Associates, Inc. in an amount not to exceed $115,253 for Professional Engineering Services on the Anatolia Drive Traffic Calming Project.
BACKGROUND
The City received requests for traffic-calming on Anatolia Drive. Along Anatolia Drive from Herodian Drive to Justinian Drive, Kittelson & Associates, Inc. will review the corridor with staff and will develop two corridor alternatives for traffic-calming. Potential elements to include in one or both alternatives include horizontal deflection, vertical treatments like speed humps or cushions, intersection treatments like traffic-calming circles, and/or striping solutions like lane narrowing or optical speed bars. The next steps are to finalize the recommendations, conduct community outreach, and develop a full design for the corridors.
The proposed contract will also conduct an operations analysis of the Anatolia / Chrysanthy intersection under three control configurations: (1) the existing all-way stop configuration, (2) a roundabout, and (3) a traffic signal.
The project timeline is to begin design in Fall 2024 with an anticipated construction start in Summer 2025.
FISCAL IMPACT AND FUNDING SOURCE
This Anatolia Drive Traffic Calming Project is not included in the City’s current approved Capital Improvement Plan and/or in the 2024/25 approved budget. Staff has submitted this project as a
City Council Staff Report - Page 2 of 2
mid-year Fiscal Year 2024-25 budget request and will be funded through Measure A Maintenance.
ATTACHMENT(S)
1. Resolution
2. Contract No. 2024-248
ITEM 16.4. ATTACHMENT 1 Resolution No. XX-2024 Page 1 of 1
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA,
STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2024-248 WITH KITTELSON & ASSOCIATES, INC. AN AMOUNT NOT TO EXCEED $115,253.00 FOR THE ANATOLIA DRIVE TRAFFIC CALMING PROJECT
WHEREAS, the City of Rancho Cordova relies on the Neighborhood Traffic Management Program (NTMP) as the framework and guidelines for systematically selecting and prioritizing streets and neighborhood areas for treatment, selection and application of traffic-calming devices, and design of new neighborhoods to minimize the future need for traffic-calming; and
WHEREAS, staff is recommending Kittelson & Associates, Inc. as the professional engineering consultant to develop the final designs for the project; and
WHEREAS, the City of Rancho Cordova desires to enter into Contract No. 2024-248 with Kittelson & Associates, Inc. in an amount not to exceed $115,253 for professional services; and
WHEREAS, funding for this Project is proposed to be Measure A Maintenance.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract No. 2024-248 with Kittelson & Associates, Inc. in an amount not to exceed $115,253 for professional services for the Anatolia Drive Traffic Calming Project in a form approved by the City Attorney.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 18th day of November 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
David Sander, Mayor
Stacy Leitner, CMC
City Clerk
CONTRACT NO.: 2024-248
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. Page 1 of 15
PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF RANCHO CORDOVA AND
KITTELSON & ASSOCIATES, INC. FOR THE
ANATOLIA DRIVE TRAFFIC CALMING PROJECT
T
HIS AGREEMENT for professional services is made by and between the City of Rancho Cordova, a California municipal corporation (“City”), and KITTELSON & ASSOCIATES, INC. (“Professional ”) as of November ___, 2024.
S
ection 1. SERVI CES. Subject to the terms and conditions set forth in this Agreement, Professional shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1 .1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall end on June 30, 2027, the date of completion specified in Exhibit A. Professional shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Professional to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8. 1 .2 Standard of Performance. P rofessional shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Professional is engaged in the geographical area in which Professional practices its profession. Professional shall prepare all work products required by this Agreement in a substantial, first -class manner and shall conform to the standards of quality normally observed by a person practicing in Professional's profession. 1 .3 Assignment of Personnel. Professional shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Professional shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1 .4 Time. P rofessional shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.2 above and to satisfy Professional’s obligations hereunder.
S
ection 2. COM PENSATION. City hereby agrees to pay Professional a sum not to exceed ONE
HUNDRED FIFTEEN THOUSAND TWO HUNDRED FIFTY -THREE DOLLARS AND ZERO CENTS ($115,253.00), notwithstanding any contrary indications that may be contained in Professional’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Professional ’s proposal, attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Professional for services rendered pursuant to ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-248
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. Page 2 of 15
this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Professional for services rendered pursuant to this Agreement. Professional shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Professional shall not bill City for duplicate services performed by more than one person.
Professional and City acknowledge and agree that compensation paid by City to Professional under this Agreement is based upon Professional’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Professional. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Professional and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 I
nvoices. Professional shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
S
erial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
The beginning and ending dates of the billing period; A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
T
he total number of hours of work performed under the Agreement by Professional and each employee, agent, and subcontractor of Professional performing services hereunder, as well as a separate notice when the total number of hours of work by Professional and any individual employee, agent, or subcontractor of Professional reaches or exceeds 512 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A;
The Professional’s signature.
2.2 M onthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Professional.
2.3 Fi
nal Payment. City shall make the final payment within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.
ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-248
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. Page 3 of 15
2.4 T otal Payment. City shall pay for the services to be rendered by Professional pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Professional in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.
I
n no event shall Professional submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.
2.5 H
ourly Fees. Fees for work performed by Professional on an hourly basis shall not exceed the amounts shown on the fee schedule set forth in Exhibit B.
2.6 R eimbursable Expenses. Reimbursable expenses , if any, are set forth in Exhibit B .
Expenses not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.
2.7 P
ayment of Taxes. Professional is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.
2.8 P
ayment upon Termination. In the event that the City or Professional terminates this Agreement pursuant to Section 8, the City shall compensate the Professional for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Professional shall maintain adequate logs and timesheets in order to verify costs incurred to that date.
2.9 A uthorization to Perform Services. The Professional is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.
Section 3. F
ACILITIES AND EQUIPMENT. Except as set forth herein, Professional shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Professional only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.
C
ity shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Professional’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-d istance telephone or other communication charges, vehicles, and reproduction facilities.
ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-248
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. Page 4 of 15
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Professional, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Professional and its agents, representatives, employees, and subcontractors.
Professional shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Professional shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Professional's bid. Professional shall not allow any subcontractor to commence work on any subcontract until Professional has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Professional shall maintain all required insurance listed herein for the duration of this Agreement.
4.1 W
orkers’ Compensation. Professional shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Professional . The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Professional may rely on a self -insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code.
Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Professional, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.
A
n endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
Professional shall notify City within fourteen ( 14) days of notification from Professional ’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.
The requirement to maintain Statutory Worker’s Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Professional does not have any employees.
4.2 C
ommercial General and Automobile Liability Insurance.
4.2.1 G eneral requirements. Professional, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000.00) and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00). The commercial general liability and automobile liability insurance shall be per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a commercial general ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-248
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. Page 5 of 15
liability insurance or an automobile liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- owned automobiles.
4.2.2 M
inimum scope of coverage. Commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition), Code 1 (any auto). No endorsement shall be attached limiting the coverage.
4.2.3 A
dditional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy:
a. C
ity and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Professional , including the insured’s general supervision of Professional ; products and completed operations of Professional; premises owned, occupied, or used by Professional; and automobiles owned, leased, or used by the Professional.
The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers.
b. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
c. An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage.
d. Any failure of Professional to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.
e. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Professional shall notify City within ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-248
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. Page 6 of 15
fourteen ( 14) days of notification from Professional ’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.
4.3 P rofessional Liability Insurance. Professional, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000) covering the licensed professionals’ errors and omissions.
4. 3.1 Any deductible or self-insured retention shall not exceed $150,000 per claim.
4.3.2 An endorsement shall state that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
4.3.3 The following provisions shall apply if the professional liability coverages are written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Professional must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Professional’s sole cost and expense, any extended reporting provisions of the policy, if the Professional cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement.
4.4 A
ll Policies Requirements.
4.4.1 A cceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.
4.4.2 V
erification of coverage. Prior to beginning any work under this Agreement, Professional shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-248
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. Page 7 of 15
that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
4.4.3 S ubcontractors. Professional shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
4.4.4 Deductibles and Self -Insured Retentions. Professional shall disclose to and obtain the approval of City for the self -insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement.
D
uring the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Professional may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self -insured retention levels with a requirement that Professional procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
4.4.5 W
aiver of Subrogation . Professional hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to e ffect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Professional, its employees, agents, and subcontractors.
4.4.6 N otice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Professional shall provide written notice to City at Professional’s earliest possible opportunity and in no case later than five (5) days after Professional is notified of the change in coverage.
4.5 R emedies. In addition to any other remedies City may have if Professional fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Professional’s breach:
O
btain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-248
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. Page 8 of 15
Order Professional to stop work under this Agreement or withhold any payment that becomes due to Professional hereunder, or both stop work and withhold any payment, until Professional demonstrates compliance with the requirements hereof; and/or
Terminate this Agreement.
Section 5. I NDEMNIFICATION AND PROFESSIONAL’S RESPONSIBILITIES.
5.1 G eneral Requirement. Professional shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Professional or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Professional shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Professional or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law.
It is understood that the duty of Professional to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Professional from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Professional acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
5.2 P
ERS Indemnification. In the event that Professional or any employee, agent, or subcontractor of Professional providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of City, Professional shall indemnify, defend, and hold harmless City for the payment of any and all employee and/or employer contributions for PERS benefits on behalf of Professional or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City, and any attorneys’ fees and costs incurred by the City to enforce this Section.
5.3 D
esign Professionals. T o the extent that the services under this Agreement include design professional services subject to California Civil Code Section 2782.8, as may be amended from time to time, Professional ’s duty to indemnify under Sections 5.1 and 5.2 shall only be to the maximum extent permitted by California Civil Code Section 2782.8.
ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-248
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. Page 9 of 15
Section 6. STATUS OF PROFESSIONAL.
6.1 I ndependent Contractor. At all times during the term of this Agreement, Professional shall be an independent contractor as defined in Labor Code Section 3353, and shall not be an employee of City. Nothing contained in this Agreement shall be construed to be inconsistent with the foregoing relationship or status. City shall have the right to control Professional only insofar as the results of Professional's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means and methods by which Professional accomplishes services rendered pursuant to this Agreement. Professional shall have no power or authority by this Agreement to bind the City in any respect. All employees and agents hired or retained by Professional are employees and agents of Professional and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Professional by any such employees or agents, or any other person resulting from performance of this Agreement.
N
otwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Professional and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, in cluding but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Professional shall not allow any employee, agent or subcontractor to become eligible for a claim for PERS benefits.
6.2 P
rofessional Not an Agent. Except as City may specify in writing, Professional shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Professional shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
Section 7. L EGAL REQUIREMENTS.
7.1 G overning Law. The laws of the State of California shall govern this Agreement.
7.2 C
ompliance with Applicable Laws. Professional and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Professional’s f ailure to comply with any law(s) or regulation(s) applicable to the performance of the work hereunder shall constitute a breach of contract.
7.3 O ther Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Professional and any subcontractors ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-248
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. Page 10 of 15
shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.
7.4 L icenses and Permits. Professional represents and warrants to City that Professional and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Professional represents and warrants to City that Professional and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Professional and any subcontractors shall obtain and maintain valid Business Licenses from City during the term of this Agreement.
7.5 N
ondiscrimination and Equal Opportunity. Professional shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Professional under this Agreement.
Professional shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Professional thereby.
P
rofessional shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.
Section 8. T ERMINATION AND MODIFICATION.
8.1 Te rmination. City may cancel this Agreement at any time and without cause upon written notification to Professional.
P
rofessional may cancel this Agreement upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation.
In the event of termination, Professional shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Professional delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Professional or prepared by or for Professional or the City in connection with this Agreement.
8.2 E xtension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Professional understands and ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-248
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. Page 11 of 15
agrees that, if City grants such an extension, City shall have no obligation to provide Professional with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Professional for any otherwise reimbursable expenses incurred during the extension period.
8.3 A mendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
8.4 A ssignment and Subcontracting. City and Professional recognize and agree that this Agreement contemplates personal performance by Professional and is based upon a determination of Professional ’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Professional .
Professional may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Professional shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.
8.5 S
urvival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Professional shall survive the termination of this Agreement.
8.6 O
ptions upon Breach by Professional. If Professional materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:
8. 6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Professional pursuant to this Agreement;
8.6.3 R
etain a different Professional to complete the work described in Exhibit A not finished by Professional; or
8.6.4 C
harge Professional the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Professional pursuant to Section 2 if Professional had completed the work.
Section 9. KE
EPING AND STATUS OF RECORDS.
9.1 R ecords Created as Part of Professional ’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-248
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. Page 12 of 15
Professional prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Professional hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Professional agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.
9.2 P
rofessional ’s Books and Records. Professional shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Professional pursuant to this Agreement.
9.3 I
nspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Professional to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.
Section 10 M
ISCELLANEOUS PROVISIONS.
10.1 A ttorneys’ Fees. If a P arty to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that Party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
10.2 V enue. In the event that either P arty brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Sacramento or in the United States District Court for the Eastern District of California.
10.3 S everability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-248
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. Page 13 of 15
10.4 No Implied Waiver of Breach . The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10.5 Successors and Assigns. T he provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
10.6 Use of Recycled Products. P rofessional shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.
10.7 Conflict of Interest. P
rofessional may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Professional in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
Professional shall not employ any City official in the work performed pursuant to this A
greement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.
Professional hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Professional was an employee, agent, appointee, or official of the City in the previous twelve months, Professional warrants that it did not participate in any manner in the forming of this Agreement. Professional understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Professional will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Professional will be required to reimburse the City for any sums paid to the Professional. Professional understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.
10.8 S
olicitation. Professional agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. T his Agreement shall be administered by Edgar Medina, P.E. ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
10.10 Notices. A
ny written notice to Professional shall be sent to:
Mike Alston
c/o Kittelson & Associates, Inc.
2510 J Street, Ste 200
Sacramento, Ca. 95816
Email Address (for Insurance Update Requests)
[email protected]
Phone: 510-433-8076
ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-248
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. Page 14 of 15
Any written notice to City shall be sent to:
Edgar Medina
Public Works Department
2729 Prospect Park Drive
Rancho Cordova, Ca. 95670
Email: [email protected]
Phone: 916-851-8907
10.11 P rofessional Seal. Where applicable in the determination of the Contract Administrator or when required by law, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example.
_________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 I ntegration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A , and the compensation schedule attached hereto and incorporated herein as Exhibit B , represents the entire and integrated agreement between City and Professional and supersedes all prior negotiations, representations, or agreements, either written or oral.
10.13 I RS Form W -9. Professional shall complete and submit Internal Revenue Service Form W- 9 to the City before execution of this Agreement. The City’s Finance Director shall have authority to waive this requirement.
ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-248
Revised 10-31-2023
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. Page 15 of 15 IN WITNESS WHEREOF , the Parties have executed this Agreement as of the day and year first set forth above, which date shall be considered by the Parties to be the effective date of this Agreement.
CIT
Y OF RANCHO CORDOVA
______
________________________
Micah Runner, City Manager
Date: ____________________
PROFESSIONAL
____________________________
Dave Mills, Executive Leader
Date: ____________________
Atte
st:
______
________________________
Stacy Leitner, CMC, City Clerk
Dat
e: ____________________
Appr
oved as to Form:
______
________________________
Adam U. Lindgren, City Attorney
Dat
e: ____________________
ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-248
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. --Exhibit A Page 1 of 8
EXHIBIT A
SCOPE OF SERVICES
.
ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-248
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. --Exhibit A Page 2 of 8
ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-248
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. --Exhibit A Page 3 of 8
ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-248
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. --Exhibit A Page 4 of 8
ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-248
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. --Exhibit A Page 5 of 8
ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-248
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. --Exhibit A Page 6 of 8
ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-248
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. --Exhibit A Page 7 of 8
ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-248
Professional Services Agreement between November 2024
City of Rancho Cordova and Kittelson & Associates, Inc. --Exhibit A Page 8 of 8
ITEM 16.4.
ATTACHMENT 2
CONTRACT NO.: 2024-XXX
EXHIBIT B
COMPENSATION SCHEDULE
ITEM 16.4.
ATTACHMENT 2
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 16.5.
DATE: November 18, 2024
TO: Honorable Mayor and Council Members
FROM: Albert Stricker, Public Works Director
Dalia Fadl, Principal Engineer
SUBJECT: A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE
CITY OF RANCHO CORDOVA TO ANNEX PROJECT SUNRISE
(AMAZON PROJECT) TO THE CITY OF RANCHO CORDOVA
COMMUNITY FACILITIES DISTRICT NO. 2008-1 (STREET LIGHTING
AND ROAD MAINTENANCE) AND DESIGNATE A TIME AND PLACE
TO HEAR PROTESTS IN CONNECTION WITH THE ANNEXATION
RECOMMENDATION
Adopt the Resolution of Intention to annex Project Sunrise (Amazon Project) to Community Facilities District (CFD) No. 2008-1 (Street Lighting and Road Maintenance).
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would approve the Boundary Map for Annexation No. 4 for the Project Sunrise (Amazon Project), declare the Council’s intention to annex the project to CFD No. 2008-1, state the Council’s intention to levy a special tax to pay for street lighting and road maintenance, and set 5:30 p.m. on January 20, 2025, as the time and date for a public hearing on the matter.
BACKGROUND
Project Sunrise (Amazon Project) has a condition of approval which requires that the property owner annex to the CFD to fund operation and maintenance of streetlights and road improvements within the public right of way. This condition will be satisfied by the annexation of the project to CFD No. 2008-1, which is the subject of tonight’s action.
The property owner of Project Sunrise (Amazon Project) has requested the City annex into the CFD to provide the method of financing for public street lighting and road maintenance required to meet the condition.
Discussion
The property owner submitted a petition (Attachment 5) for the City to institute the proceedings to annex into Community Facilities District No. 2008-1. The maintenance services to be funded by special taxes include the furnishing of services and materials for the ordinary and usual operation, maintenance, and servicing of the public streets, lighting, and road improvements.
City Council Staff Report - Page 2 of 2
Section 53320 of the Mello-Roos Act requires that City Council consider a resolution of intention to annex the project into the CFD.
The Resolution of Intention (Attachment 1) approves the Annexation Boundary Map, declares the City’s intention to annex Project Sunrise (Amazon Project) into CFD No. 2008-1, identifies the services to be funded, and states the City’s intention to levy a special tax to pay for these services. Attached to the Resolution of Intention is Boundary Map Annexation No. 4 (Attachment 2) that describes the proposed boundaries for annexation into CFD No. 2008-1, a description of services to be provided by the district (Attachment 3), and the proposed Rate and Method of Apportionment (RMA) of Special Tax for CFD No. 2008-1 (Attachment 4), which details how the special tax will be levied on properties commencing with Fiscal Year 2024/25.
The RMA establishes maximum taxes for ordinary use parcels based on land use classifications based upon fair share contributions towards the costs to maintain the public streets, lighting, and landscaping services in the City.
As projects annex into CFD No. 2008-1, staff will determine the appropriate rate category applicable per land use category and any additional factors specifically related to each project.
The RMA includes a rate for heavy truck traffic such as will be applicable for this project.
In tonight’s action, it is requested the Council adopt the Resolution which approves the Boundary Map, declare the Council’s intention to levy a special tax for the services financed by the CFD, sets January 20, 2025, as the date and time for a public hearing on the annexation of the district and the levy of a special tax, and directs the City Clerk to give notice of the public hearing and record the attached boundary map.
FISCAL IMPACT AND FUNDING SOURCE
There is no impact on the City’s General Fund.
ATTACHMENT(S)
1. Resolution
2. Exhibit A to the Resolution- Annexation Boundary Map
3. Exhibit B to the Resolution- Description of Services
4. Exhibit C to the Resolution- Rate and Method of Apportionment
5. Petition with Waivers
ITEM 16.5. ATTACHMENT 1 Resolution No. XX-2024 Page 1 of 3
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2024
A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CORDOVA, STATE OF CALIFORNIA, TO ANNEX PROJECT SUNRISE (AMAZON PROJECT) TO THE CITY OF RANCHO CORDOVA COMMUNITY FACILITIES DISTRICT NO. 2008-1 (STREET LIGHTING AND ROAD MAINTENANCE) AND DESIGNATE A TIME AND
PLACE TO HEAR PROTESTS IN CONNECTION WITH THE ANNEXATION
CITY OF RANCHO CORDOVA
COMMUNITY FACILITIES DISTRICT NO. 2008-1
(STREET LIGHTING AND ROAD MAINTENANCE)
WHEREAS, under Mello-Roos Community Facilities Act of 1982, Chapter 2.5 of Part 1 of Division 2 of Title 5, commencing at Section 53311, of the California Government Code (the “Act”), this Council is authorized to establish a community facilities district and to act as the legislative body for a community facilities district; and WHEREAS, on October 6, 2008, the City adopted Resolution No. 108-2008 declaring its intention to establish Community Facilities District No. 2008-1 (Street Lighting and Road Maintenance) (the “District”) and Future Annexation Area for maintenance of street lighting and road maintenance services. On November 17, 2008, the City adopted Resolution No. 129-2008 forming CFD No. 2008-1 pursuant to the Mello-Roos Community Facilities Act of 1982 per State of California Government Code Section 5311 et seq. (the “Act”); and WHEREAS, The Conditions of Approval for Project Sunrise (Amazon Project) requires the property owner/applicant to participate in the provision of funding to provide fair share maintenance of any existing and all new public improvements associated with the project; and WHEREAS, in October 2024, the property owners executed a petition which requests the City to undertake the proceedings to annex the property into the boundaries of the CFD; and WHEREAS, in the case of annexation proceedings, pursuant to Streets and Highways Code Section 3110.5 a separate map of the area proposed to be annexed is required to be prepared and adopted; and
WHEREAS, City staff has caused to be prepared the Boundary Map for Annexation No. 4 for a property known as Project Sunrise (Amazon Project), Exhibit A attached hereto, for the annexation of the property to CFD No. 2008-1 (Street Lighting and Road Maintenance).
NOW, THEREFORE, IT IS ORDERED as follows:
1. Authority. This Council proposes to conduct proceedings to annex Project Sunrise (Amazon Project) into Community Facilities District No. 2008-1 (Street Lighting and Road Maintenance) (the “CFD”).
2.Boundaries Described. The proposed boundaries of the Annexation Area are as shown on the map of it on file with the City Clerk, a copy of which is attached and marked Exhibit A. The City Clerk is hereby directed to record, or cause to be recorded, the Boundary Map for Annexation No. 4 in the office of the Sacramento County Recorder within fifteen days of
ITEM 16.5. ATTACHMENT 1 Resolution No. XX-2024 Page 2 of 3 the date of adoption of this Resolution, but in any event at least fifteen days prior to the public hearing specified below.
3. Services. The type of services proposed to be financed by the CFD and pursuant to the Act shall consist of those listed on Exhibit B hereto and hereby incorporated herein (the “Services”). The Council hereby determines that the Services are necessary to meet increased demands placed upon local agencies as the result of development occurring within the area of the CFD.
4. Special Tax. Except to the extent that funds are otherwise available to the CFD to pay for the Services, a special tax (the “Special Tax”) sufficient to pay the costs thereof, secured by recordation of a continuing lien against all non-exempt real property in the CFD, will be levied annually within the CFD, and collected in the same manner as ordinary ad valorem property taxes, or in such other manner as this Council or its designee shall determine, including direct billing of the affected property owners. The proposed rate and method of apportionment of the Special Tax among the parcels of real property within the CFD in sufficient detail to allow each landowner within the proposed CFD to estimate the maximum amount such owner will have to pay, are described in Exhibit C attached hereto and hereby incorporated herein.
5. Exempt Property. Except as may otherwise be provided by law or by the rate and method of apportionment of the Special Tax for the CFD, all lands owned by any public entity, including the United States, the State of California and/or the City, or any departments or political subdivisions thereof, shall be omitted from the levy of the Special Tax to be made to cover the costs and expenses of the Services and the CFD. In the event that a portion of the property within the CFD shall become for any reason exempt, wholly or in part, from the levy of the Special Tax, this Council will, on behalf of the CFD, increase the levy to the extent necessary upon the remaining property within the CFD which is not exempt in order to yield the required debt service payments and other annual expenses of the CFD, if any, subject to the provisions of the rate and method of apportionment of the Special Tax.
6. Election. The levy of the Special Tax shall be subject to the approval of the qualified electors of the CFD at a special election. The proposed voting procedure shall be by mailed or hand-delivered ballot among the landowners in the proposed CFD, with each owner having one vote for each acre or portion of an acre such owner owns in the CFD.
7. CFD Report. The City’s Director of Public Works (or deputy or designee thereof) as the officer having charge and control of the Services in and for the CFD, or the designee of such officer, is hereby directed to study said proposed Services and to make, or cause to be made, and file with the City Clerk a report in writing, (the “CFD Report”), which shall be a part of the record of the public hearing hereinafter specified and which report shall present the following:
(a)A description of the Services by type which will be required to adequately meet the needs of the CFD.
(b)An estimate of the fair and reasonable cost of the Services including the cost of acquisition of lands, rights-of-way and easements, any physical facilities required in conjunction therewith and incidental expenses in connection therewith, and all other related costs as provided in Section 53345.3 of the Act.
ITEM 16.5. ATTACHMENT 1 Resolution No. XX-2024 Page 3 of 3
8. Public Hearing. Monday, January 20, 2025, at 5:30 p.m. or as soon as possible thereafter, in the City Hall, Council Chambers, 2729 Prospect Park Drive, Rancho Cordova, California, be, and the same are hereby appointed and fixed as the time and place when and where this Council, as legislative body for the CFD, will conduct a public hearing on the Annexation to the CFD and consider and finally determine whether the public interest, convenience and necessity require the Annexation to the CFD and the levy of the Special Tax.
9. Notice of Hearing. The City Clerk is hereby directed to cause notice of the public hearing to be given by publication one time in a newspaper published in the area of the CFD and the Annexation Area. The publication shall be completed at least seven days before the date of the public hearing specified above. The City Clerk shall also cause notice of the hearing to be given to each property owner within the CFD by first class mail, postage prepaid, to each such owner’s addresses as it appears on the most recent tax records of Sacramento County or as otherwise known to the City Clerk to be correct. Such mailing shall be completed not less than fifteen days before the date of the public hearing. Each of the notices shall be substantially in the form specified in Section 53322 of the Act, with a form summarizing the provisions hereof hereby specifically approved.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 18 th day of November 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________
David Sander, Mayor
ATTEST:
Stacy Leitner, CMC
City Clerk
HARRIS & ASSOCIATES
101 PROGRESS, SUITE 250
IRVINE, CALIFORNIA 92618
800-827-4901
APN
072-4070-005
LUYUNG DR
RANCHO CORDOVA PKWY
GOLD DREDGE WAY
INTERNATIONAL DR
ANNEXATION MAP
1 1
CITY OF RANCHO CORDOVA
COUNTY OF SACRAMENTO, STATE OF CALIFORNIA
!
1 " = 300 '
Legend
Annexation Boundary
REFERENCE THE SACRAMENTO COUNTY ASSESSOR'S MAPS FOR A DETAILED DESCRIPTION OF PARCEL LINES AND DIMENSIONS ANNEXATION MAP NO. 4
PROJECT SUNRISE
COMMUNITY FACILITIES DISTRICT NO. 2008-1
(STREET LIGHTING AND ROAD MAINTENANCE)
City of Rancho Cordova
Community Facilities District No. 2008-1
Annexation 4 (Project Sunrise)
County of Sacramento, California
Sheet ____ of ____
SUNRISE BLVD
DOUGLAS RD
KIEFER BLVD
NIKE RD
GRANT LINE RD
US 50
WHITE ROCK RD
VICINITY MAP
REFERENCE IS MADE TO THE ORIGINAL BOUNDARY MAP OF THE DISTRICT, ENTITLED AND RECORDED AS FOLLOWS:
"PROPOSED BOUNDARIES OF THE COUNTY OF SACRAMENTO COMMUNITY FACILITIES DISTRICT NO. 2008-1 (STREET LIGHTING AND ROAD MAINTENANCE) AND FUTURE ANNEXATION AREA, RECORDED ON OCTOBER 14, 2008 IN BOOK 110 OF MAPS OF ASSESSMENT AND COMMUNITY FACILITIES DISTRICTS, AT PAGE 12, IN THE OFFICE OF THE COUNTY RECORDER OF SACRAMENTO COUNTY, CALIFORNIA."
REFERENCE IS MADE TO THE FUTURE ANNEXATION AREA MAP OF THE DISTRICT, ENTITLED AND RECORDED AS FOLLOWS:
"PROPOSED FUTURE ANNEXATION AREA OF THE COUNTY OF SACRAMENTO COMMUNITY FACILITIES DISTRICT NO. 2008-1 (STREET LIGHTING AND ROAD MAINTENANCE) AND FUTURE ANNEXATION AREA, RECORDED ON OCTOBER 14, 2008 IN BOOK 110 OF MAPS OF ASSESSMENT AND COMMUNITY FACILITIES DISTRICTS, AT PAGE 12, IN THE OFFICE OF THE COUNTY RECORDER OF SACRAMENTO COUNTY, CALIFORNIA."
Project Site
ITEM 16.5.
ATTACHMENT 2
Exhibit A to the Resolution
ITEM 16.5. ATTTACHMENT 3
Exhibit B to the Resolution
EXHIBIT B
CITY OF RANCHO CORDOVA
COMMUNITY FACILITIES DISTRICT NO. 2008-1
(STREET LIGHTING AND ROAD MAINTENANCE)
DESCRIPTION OF DISTRICT SERVICES
Description of services:
Maintenance and lighting of public streets and roads
•Maintenance means the furnishing of services and materials for the ordinary and usual operation, maintenance and servicing of the street improvements, the street-lighting network, dedicated easements, and appurtenant facilities, and administration and overhead of all aspects of the District.
Reserve Fund
•The Special Taxes may be collected and set-aside in designated funds, collected over several years, that may be used by the District to fund future repairs to street lighting and roadway improvements and other services as determined by the District.
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
1 CITY OF RANCHO CORDOVA
COMMUNITY FACILITIES DISTRICT NO. 2008-1
(STREET LIGHTING AND ROAD MAINTENANCE)
RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX
FOR ANNEXATION NO. 4 (Project Sunrise- Amazon)
A Special Tax applicable to each Assessor’s Parcel in Community Facilities District No. 2008-1 (Street Lighting and Road Maintenance) shall be levied and collected according to the tax liability determined by the City Council, acting in its capacity as the legislative body of CFD No. 2008-1, through the application of the appropriate Special Tax rate, as described below. All of the property in CFD to. 2008-1, unless exempted by law or by the provisions of Section E below, shall be taxed for the purposes, to the extent, and in the mariner herein provided, including property subsequently annexed to CFD No. 2008-1 unless a separate Rate and Method of Apportionment of Special Tax is adopted for the annexation area.
A. DEFINITIONS
The terms hereinafter set forth have the following meanings:
“Acreage” or “Acre” means the land area making up an Assessor’s Parcel as shown on an Assessor’s Parcel Map, or if the land area is not shown on an Assessor’s Parcel Map, the land area shown on the applicable final subdivision map or other parcel map recorded at the County Recorder’s Office.
“Additional Load and Decorative Lighting Parcel” means any Parcel that is determined by the City to be both an Additional Load Parcel and a Decorative Lighting Parcel. “Additional Load Parcel” means any Parcel of Commercial Property or Industrial Property that is determined by the City to create excessive wear and tear on the roadways and/or a high volume of vehicular traffic.
“Administrative Expenses” means the costs incurred by the City to determine, levy and collect the Special Tax, including salaries of City employees and fees of consultants and the costs of collecting installments of the Special Taxes upon the general tax rolls, preparation of required reports, and any other costs required to administer the CFD. “Administrator” means the person or firm designated by the City to administer the Special Taxes according to this Rate and Method of Apportionment of Special Tax. “Assessor’s Parcel” or “Parcel” means a lot or parcel shown in an Assessor’s Parcel Map with
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 2 an assigned Assessor’s Parcel number.
“Assessor’s Parcel Map” means an official map of the County Assessor designating parcels by Assessor’s Parcel number.
“Authorized Services” means the public services authorized to be funded by CFD No. 2008-1 as set forth in the documents adopted by the City Council when the CFD was formed. “CFD” or “CFD No. 2008-1” means the City of Rancho Cordova Community Facilities District No. 2008-1 (Street Lighting and Road Maintenance).
“City” means the City of Rancho Cordova.
“City Council” means the City Council of the City of Rancho Cordova, acting as the legislative body of CFD No. 2008-1.
“Commercial Property” means, in any Fiscal Year, all Developed Property for which a building permit or use permit has been issued for a commercial establishment which includes, but is not limited to, retail stores, clothing stores, book stores, video rental stores, drug stores, professional services (i.e., barber shops, dry cleaners), restaurants, supermarkets, hospitals, movie theaters, appliance and electronic stores, home supply stores, auto parts stores, and other businesses providing auto-related products and services. The City shall make the determination if a Parcel is Commercial Property.
“County” means the County of Sacramento.
“Decorative Lighting Parcel” means any Parcel of Developed Property that is determined by the City to have or benefit from decorative lighting features. “Developed Property” means, in any Fiscal Year, all Parcels of Taxable Property for which a use permit or building permit for new construction of a residential or non-residential structure (which shall not include a permit issued solely for construction of the foundation if another permit remains to be issued for vertical construction of the building) was issued prior to June 30 of the preceding Fiscal Year.
“Fiscal Year” means the period starting on July 1 and ending on the following June 30. “Heavy Truck Traffic Parcel” means, any Parcel of Developed Property that is determined by the City to have heavy truck traffic impact on the public streets and include, but are not limited
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 3 to, fulfillment centers, logistics centers, freight, truck terminals, and other facilities intended for the movement of goods (manufactured or raw) prior to their distribution. “Hotel Property” means, in any Fiscal Year, all Developed Property for which a building permit or use permit has been issued for a structure that constitutes a place of lodging providing sleeping accommodations and related facilities for travelers.
“Industrial Property” means, in any Fiscal Year, all Developed Property for which a building permit or use permit has been issued for construction of an industrial, manufacturing, or warehousing structure. The City shall make the determination if a Parcel is Industrial Property. “Maximum Special Tax” or “Maximum Tax” means the greatest amount of Special Tax that can be levied on an Assessor’s Parcel in any Fiscal Year determined in accordance with Section C below. “Micro-Unit Property” means, in any Fiscal Year, all Parcels of Developed Property for which a building permit or use permit has been issued for construction of a residential structure with five (5) or more Units of approximately 800 square feet of floor area or less for each such Unit that share a single Assessor’s Parcel number, all of which are offered for rent to the general public and cannot be purchased by individual homebuyers.
“Multi-Family Property” (MFP) means, in any Fiscal Year, all Parcels of Developed Property for which a building permit or use permit has been issued for construction of a residential structure with five or more Units that share a single Assessor’s Parcel number, all of which are offered for rent to the general public and cannot be purchased by individual homebuyers. “Non-Residential Property” means, collectively, Commercial Property, Hotel Property, Industrial Property, and Office Property.
“Office Property” means, in any Fiscal Year, all Parcels of Developed Property for which a building permit or use permit has been issued for a building in which professional, banking, insurance, real estate, administrative or in-office medical or dental activities are conducted. The City shall make the determination if a Parcel is Office Property.
“Ordinary Use Parcel” means any Parcel of Taxable Property that is not an Additional Load Parcel, Decorative Lighting Parcel, Residential Alley Parcel, Additional Load and Decorative Lighting Parcel, Residential Alley and Decorative Lighting Parcel, Private Street Parcel, 50/50 Public & private Residential Street Parcel, or Heavy Truck Traffic Parcel. “Private Street Parcel” means, any Taxable Property where all or the majority of the residential
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 4 streets are private within the development and the maintenance of the residential components are not funded by the CFD or by the federal government, State of California, County, City, or other public agency.
“50/50 Public & Private Residential Street Parcel” means, any Taxable Property where there is a fairly even split of public and private streets associated with a development. “Proportionately” means that the ratio of the actual Special Tax levy to the Maximum Special Tax is equal for all Parcels of Developed Property.
“Public Property” means any property within the boundaries of CFD No. 2008-1 that is owned by the federal government, State of California, County, City, or other public agency. “Residential Alley and Decorative Lighting Parcel” means any Parcel that is determined by the City to be both a Residential Alley Parcel and a Decorative Lighting Parcel. “Residential Alley Parcel” means any Parcel of Residential Property that is determined by the City to have residential alleys that are part of the public roadways. “Residential Property” means, collectively, Single Family Attached Property, Single Family Detached Property, Multi-Family Property, and Micro-Unit Property. “Single Family Attached Property” (SFAP) means, in any Fiscal Year, all Parcels of Developed Property for which a building permit was issued for construction of a residential structure consisting of two or more Units that share common walls, have separate Assessor’s Parcel numbers assigned to them (except for a duplex unit, which may share an Assessor’s Parcel with another duplex unit), and are offered as for-sale Units (which shall still be the case even if the Units are purchased and subsequently offered for rent by the owner of the Unit(s)), including such residential structures that meet the statutory definition of a condominium contained in Civil Code Section 1351 .
“Single Family Detached Property” (SFDP) means, in any Fiscal Year, all Parcels of Developed Property for which a building permit was issued for construction of a Unit that does not share a common wall with another Unit.
“Special Tax Requirement” means the amount of revenue needed in any Fiscal Year to pay for the following: (i) Authorized Services, (ii) Administrative Expenses, and (iii) amounts needed to cure any delinquencies in the payment of Special Taxes which have occurred or (based on delinquency rates in prior years) may be expected to occur in the Fiscal Year in which the tax will be collected. “Special Tax” means a special tax levied in any Fiscal Year on property within CFD No. 2008-1 to pay
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 5 the Special Tax Requirement.
“Square Foot,” “Square Footage," or “Square Feet” (SF) means the building square footage reflected on the original building permit issued for construction of a building. “Taxable Property” means all Assessor’s Parcels within the boundaries of CFD No. 2008-1 which are not exempt from the Special Tax pursuant to law or Section E below. “Taxable Public Property” means, in any Fiscal Year, all Assessor’s Parcels in CFD No. 2008- 1 that had, in prior Fiscal Years, been taxed as Developed Property and subsequently came under the ownership of a public agency.
“Tax Zone” means one of the three mutually exclusive tax zones identified in Attachment 1 of this Rate and Method of Apportionment of Special Tax, as may be updated to include new Parcels or new tax zones added to the CFD as a result of future annexations. “Tax Zone 1” means the geographic area that is identified by Assessor’s Parcel number in Attachment 1 of this Rate and Method of Apportionment of Special Tax as Tax Zone 1 and any property annexed into Tax Zone 1 after formation of the CFD. “Tax Zone 2” means the geographic area that is identified by Assessor’s Parcel number in Attachment I of this Rate and Method of Apportionment of Special Tax as Tax Zone 2 and any property annexed into Tax Zone 2 after formation of the CFD. “Tax Zone 3” means the geographic areas that are identified by Assessor’s Parcel number in Attachment 1 of this Rate and Method of Apportionment of Special Tax as Tax Zone 3 and any property annexed into Tax Zone 3 after formation of the CFD. “Unit” means an individual single-family detached unit or an individual residential unit within a duplex, triplex, fourplex, townhome, condominium, or apartment structure. Unit shall also mean a single room or unit on a Parcel of Hotel Property.
B. DATA COLLECTION FOR ANNUAL TAX LEVY
Each Fiscal Year, the Administrator shall identify the current Assessor’s Parcel number for all Parcels of Taxable Property within CFD No. 2008-1 and shall determine within which Tax Zone each Assessor’s Parcel is located. Upon each annexation of property into CFD No. 2008-1, the Administrator shall update Attachment 1 to include the new Assessor’s Parcel number(s). In addition, for all Parcels of Developed Property, if applicable to the Tax Zone in which the Parcels
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 6 are located, the Administrator shall determine if each Parcel is an Ordinary Use Parcel, an Additional Load Parcel, a Residential Alley Parcel, a Decorative Lighting Parcel, an Additional Load and Decorative Lighting Parcel, a Residential Alley and Decorative Lighting Parcel, a Private Street Parcel, a 50/50 Public & Private Residential Street Parcel, or a Heavy Truck Traffic Parcel.
Based on review of building permit records for property within the CFD, the Administrator shall determine which Parcels in the CFD are Developed Property for purposes of levying the Special Tax pursuant to Section D below. For Single Family Attached Property, Multi-Family Property, Micro-Unit Property, and Hotel Property, the number of Units shall be determined by referencing the condominium plan, apartment plan, site plan or other development plan for the property.
For Residential Property, the Administrator shall determine the Square Footage of each Unit. For Non- Residential Property, the Administrator shall determine the Acreage of, and Square Footage on, each Parcel.
If a Parcel in the CFD is rezoned prior to such Parcel becoming Developed Property, the City may in its sole discretion, move the Parcel to a different Tax Zone based on the rezone. If a Parcel rezones after the Parcel has been taxed as Developed Property in prior Fiscal Years, the City can either continue to apply the Maximum Special Tax to the Parcel that had applied prior to the rezone or, in the City’s sole discretion, allow for the Parcel to be moved to a different Tax Zone based on the rezone.
In any Fiscal Year, if it is determined that (i) a parcel map for a portion of property in CFD No. 2008-1 was recorded after January 1 of the prior Fiscal Year (or any other date after which the Assessor will not incorporate the newly-created Parcels into the then current tax roll), (ii) because of the date the parcel map was recorded, the Assessor does not yet recognize the new Parcels created by the parcel map, and (iii) one or more of the newly-created Parcels meets the definition of Developed Property, the Administrator shall calculate the Special Tax for the property affected by recordation of the parcel map by determining the Special Tax that applies separately to each newly-created Parcel, then applying the sum of the individual Special Taxes to the Parcel that was subdivided by recordation of the parcel map.
C. MAXIMUM SPECIAL TAX
1. Tax Zone 1
The Maximum Special Tax for a Parcel of Developed Property in Tax Zone 1 for Fiscal Year 2008- 09 shall be $0.0771 per Square Foot. On each January 1, commencing January 1, 2009, this
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 7 Maximum Special Tax shall be increased by an amount equal to the percentage increase, if any, in the construction cost index for the San Francisco region for the prior 12-month period (December to December) as published in the Engineering News Record or other comparable source.
2. Tax Zone 2
The Maximum Special Tax for a Parcel of Developed Property in Tax Zone 2 for Fiscal Year 2008- 09 shall be $0.0211 per Square Foot. On each January 1, commencing January 1, 2009, this Maximum Special Tax shall be increased by an amount equal to the percentage increase, if any, in the construction cost index for the San Francisco region for the prior 12-month period (December to December) as published in the Engineering News Record or other comparable source.
3. Tax Zone 3
The following Maximum Special Taxes apply to all Parcels of Developed Property within Tax Zone 3 of CFD to. 2008-1:
a. Ordinary Use Parcel
MAXIMUM SPECIAL TAXES
ORDINARY USE PARCEL
(FISCAL YEAR 2008-09)
On each January 1, commencing January 1, 2009, this Maximum Special Tax shall be increased by an amount equal to the percentage increase, if any, in the construction cost index for the San Francisco Maximum TaxZone 3SFDP > 1,200 SF Per Unit $335.81SFDP ≤ 1,200 SF Per Unit $295.51SFAP > 1,200 SF Per Unit $295.51SFAP ≤ 1,200 SF Per Unit $235.06MFP Per Unit $235.06Commercial Property Per Acre or SFThe Greater of $973.30 per Acre or $0.0944 per SFHotel Property Per Acre or Unit The Greater of $2,688.49 per Acre or $56.98 per UnitIndustrial Property Per Acre or SFThe Greater of $222.20 per Acre or $0.0351 per SFOffice Property Per Acre or SFThe Greater of $851.74 per Acre or $0.0827 per SF Land Use Class
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 8 region for the prior 12-month period (December to December) as published in the Engineering News Record or other comparable source.
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 9 b. Residential Alley Parcel
MAXIMUM SPECIAL TAXES
RESIDENTIAL ALLEY PARCEL
(FISCAL YEAR 2008-09)
On each January 1, commencing January 1, 2009, this Maximum Special Tax shall be increased by an amount equal to the percentage increase, if any, in the construction cost index for the San Francisco region for the prior 12-month period (December to December) as published in the Engineering News Record or other comparable source.
c. Decorative Lighting Parcel
MAXIMUM SPECIAL TAXES
DECORATIVE LIGHTING PARCEL
(FISCAL YEAR 2008-09)
On each January 1, commencing January 1, 2009, this Maximum Special Tax shall be increased by an amount equal to the percentage increase, if any, in the construction cost index for the San Francisco region for the prior 12-month period (December to December) as published in the Engineering News Record or other comparable source.
Maximum TaxZone 3SFDP > 1,200 SF Per Unit $463.41SFDP ≤ 1,200 SF Per Unit $407.80SFAP > 1,200 SF Per Unit $407.80SFAP ≤ 1,200 SF Per Unit $324.39MFP Per Unit $324.39Commercial Property N/A N/AHotel Property N/A N/AIndustrial Property N/A N/AOffice Property N/A N/A Land Use Class
Maximum TaxZone 3SFDP > 1,200 SF Per Unit $360.99SFDP ≤ 1,200 SF Per Unit $317.67SFAP > 1,200 SF Per Unit $317.67SFAP ≤ 1,200 SF Per Unit $252.69MFP Per Unit $252.69Commercial Property Per Acre or SFThe Greater of $1,046.30 per Acre or $0.1015 per SFHotel Property Per Acre or UnitThe Greater of $2,890.13 per Acre or $61.25 per UnitIndustrial Property Per Acre or SFThe Greater of $238.87 per Acre or $0.0377 per SFOffice Property Per Acre or SFThe Greater of $915.62 per Acre or $0.0889 per SF Land Use Class
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 10 d. Additional Load Parcel
MAXIMUM SPECIAL TAXES
ADDITIONAL LOAD PARCEL
(FISCAL YEAR 2008-09)
On each January 1, commencing January 1, 2009, this Maximum Special Tax shall be increased by an amount equal to the percentage increase, if any, in the construction cost index for the San Francisco region for the prior 12-month period (December to December) as published in the Engineering News Record or other comparable source.
e. Additional Load and Decorative Lighting Parcel
MAXIMUM SPECIAL TAXES
ADDITIONAL LOAD AND DECORATIVE LIGHTING PARCEL
(FISCAL YEAR 2008-09)
Maximum TaxZone 3SFDP > 1,200 SF Per Unit N/ASFDP ≤ 1,200 SF Per Unit N/ASFAP > 1,200 SF Per Unit N/ASFAP ≤ 1,200 SF Per Unit N/AMFP Per Unit N/ACommercial Property Per Acre or SFThe Greater of $1,216.63 per Acre or $0.1180 per SFHotel Property Per Acre or Unit N/AIndustrial Property Per Acre or SFThe Greater of $277.75 per Acre or $0.0439 per SFOffice Property Per Acre or SF N/A Land Use Class
Maximum TaxZone 3SFDP > 1,200 SF Per Unit N/ASFDP ≤ 1,200 SF Per Unit N/ASFAP > 1,200 SF Per Unit N/ASFAP ≤ 1,200 SF Per Unit N/AMFP Per Unit N/ACommercial Property Per Acre or SFThe Greater of $1,289.63 per Acre or $0.1251 per SFHotel Property Per Acre or Unit N/AIndustrial Property Per Acre or SFThe Greater of $294.42 per Acre or $0.0465 per SFOffice Property Per Acre or SF N/A Land Use Class
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 11 On each January 1, commencing January 1, 2009, this Maximum Special Tax shall be increased by an amount equal to the percentage increase, if any, in the construction cost index for the San Francisco region for the prior 12-month period (December to December) as published in the Engineering News Record or other comparable source.
f. Residential Alley and Decorative Lighting Parcel
MAXIMUM SPECIAL TAXES
RESIDENTIAL ALLEY AND DECORATIVE LIGHTING PARCEL
(FISCAL YEAR 2008-09)
On each January 1, commencing January 1, 2009, this Maximum Special Tax shall be increased by an amount equal to the percentage increase, if any, in the construction cost index for the San Francisco region for the prior 12-month period (December to December) as published in the Engineering News Record or other comparable source.
4. Future Annexation Tax Zones
The Maximum Special Tax for new tax zones created for future annexations shall be shown in Attachment 1.
Maximum TaxZone 3SFDP > 1,200 SF Per Unit $488.60SFDP ≤ 1,200 SF Per Unit $429.97SFAP > 1,200 SF Per Unit $429.97SFAP ≤ 1,200 SF Per Unit $342.02MFP Per Unit $342.02Commercial Property Per Bldg SF N/AHotel Property Per Room N/AIndustrial Property Per Bldg SF N/AOffice Property Per Bldg SF N/A Land Use Class
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 12 D. METHOD OF LEVY AND COLLECTION OF SPECIAL TAX
Each Fiscal Year, the Special Tax shall be levied as follows until the amount of the levy equals the Special Tax Requirement for that Fiscal Year:
First: The Special Tax shall be levied proportionately on each Parcel of Developed Property up to 100% of the Maximum Special Tax determined for each category of Developed Property within each Tax Zone until the amount levied is equal to the Special Tax Requirement for the Fiscal Year.
Second: If additional revenue is needed after the first step has been completed, the Special Tax shall be levied proportionately on each Parcel of Taxable Public Property up to 100% of the Maximum Special Tax that would have applied to the Parcel had the Parcel not become Public Property until the amount levied is equal to the Special Tax Requirement for the Fiscal Year.
The Special Tax for CFD No. 2008-1 shall be collected at the same time and in the same manner as ordinary ad valorem property taxes provided, however, that the City may (under the authority of Government Code Section 53340) collect Special Taxes at a different time or in a different manner if necessary to meet CFD No. 2008-1 financial obligations and the Special Tax shall be equally subject to foreclosure if delinquent.
E. LIMITATIONS
Notwithstanding any other provision of this Rate and Method of Apportionment of Special Tax, no Special Tax shall be levied on (i) any Parcel of Public Property that is not Taxable Public Property, and (ii) any Parcel in CFD No. 2008-1 that is not Developed Property.
F. INTERPRETATION OF SPECIAL TAX FORMULA
The City reserves the right to make minor administrative and technical changes to this document that do not materially affect the Rate and Method of Apportionment of Special Taxes. In addition, the interpretation and application of any section of this document shall be lefi to the City’s discretion. The City may make interpretations by ordinance or resolution for purposes of clarifying any vagueness or ambiguity in this Rate and Method of Apportionment of Special Taxes.
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 13
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 14 ATTACHMENT I
C ITY OF RANCHO CORDOVA
COMMUNITY FACILITIES DISTRICT 2008-1
(STREET LIGHTING AND ROAD MAINTENANCE)
IDENTIFICATION OF TAX ZONES
TAX ZONE 1 & 2
* The property identified by the Assessor’s Parcel Numbers listed above shall remain part of the identified Tax Zone regardless of changes in the configuration of the Assessor’s Parcels or changes to APNs in future Fiscal Years. As APNs change, the City may update Attachment 1 to reflect the most current APNs.
TAX ZONE 1 & 2 – Maximum Special Taxes
On each January 1st, the Maximum Special Tax shall be increased by an amount equal to the percentage increase, if any, in the construction cost index for the San Francisco region for the prior 12-month period (December to December) as published in the Engineering News Record or other comparable source (for the next Fiscal Year).
MAXIMUM SPECIAL TAXES
(FISCAL YEAR 2022-23)
TaxZoneAnnexation No. Fiscal Year In Which Property Was Added to CFD No. 2008-11Original077-0420-001and077-0420-0022008-092Original067-0010-060 2008-09Assessor’s Parcels Includedin Tax Zone * Maximum TaxZone 1all Land Uses Per Bldg SF $0.1201Zone 2all Land Uses Per Bldg SF $0.0329Land Use Class
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 15 TAX ZONE 3
* The property identified by the Assessor’s Parcel Numbers listed above shall remain part of the identified TaxZoneAnnexation No. Fiscal Year In Which Property Was Added to CFD No. 2008-131072-0280-093and072-0280-097 2008-932056-0222-024and056-0222-025 2008-933 2008-934 2008-935 2008-936 2009-1038 2009-1039 2010-11310 2010-11311058-0261-054through058-0261-0562011-12312057-0254-023through057-0254-0252012-13313 2012-13314 2012-13315 2013-14316058-0540-007and058-0540-0082014-15317072-0330-018and072-0330-0622016-17318 2016-17319072-0410-098and072-0410-0992016-17321072-0260-052and072-0260-0552017-18322 2017-18323 2018-19324 2018-19072-2860-025through072-2860-028327 2018-19328072-3800-001through072-3800-0182019-20329 2019-20330 2020-21331 2020-21332 2020-21333 2020-21334 2021-22335 2021-22 058-0262-001068-0160-101
2008-093 067-0990-001067-1000-001072-0500-040072-0500-041Assessor’s Parcels Includedin Tax Zone *Original 072-0450-062072-0450-006
3 072-0510-017072-0670-003058-0270-06025 068-0030-044072-0450-118and 072-2860-033072-2360-042072-0510-016072-0410-100 072-0280-099058-0261-047057-0240-030072-0580-001072-0550-023072-0690-122 2018-19 077-0050-014072-0410-100072-0610-064072-0570-030
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 16 Tax Zone regardless of changes in the configuration of the Assessor’s Parcels or changes to APNs in future Fiscal Years. As APNs change, the City may update Attachment 1 to reflect the most current APNs.
TAX ZONE 3 – Maximum Special Taxes
On each January 1st, the Maximum Special Tax shall be increased by an amount equal to the percentage increase, if any, in the construction cost index for the San Francisco region for the prior 12-month period (December to December) as published in the Engineering News Record or other comparable source (for the next Fiscal Year).
MAXIMUM SPECIAL TAXES
ORDINARY USE PARCELS
(FISCAL YEAR 2022-23)
MAXIMUM SPECIAL TAXES
RESIDENTIAL ALLEY PARCELS
(FISCAL YEAR 2022-23)
Maximum TaxZone 3SFDP > 1,200 SF Per Unit $523.21SFDP ≤ 1,200 SF Per Unit $460.43SFAP > 1,200 SF Per Unit $460.43SFAP ≤ 1,200 SF Per Unit $366.24MFP Per Unit $366.24Commercial Property Per Acre or SFThe Greater of $1,516.49 per Acre or $0.1471 per SFHotel Property Per Acre or Unit The Greater of $4,188.93 per Acre or $88.77 per UnitIndustrial Property Per Acre or SFThe Greater of $346.22 per Acre or $0.0547 per SFOffice Property Per Acre or SFThe Greater of $1,327.11 per Acre or $0.1289 per SF Land Use Class
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 17 MAXIMUM SPECIAL TAXES
DECORATIVE LIGHTING PARCELS
(FISCAL YEAR 2022-23)
MAXIMUM SPECIAL TAXES
ADDITIONAL LOAD PARCELS
(FISCAL YEAR 2022-23)
Maximum TaxZone 3SFDP > 1,200 SF Per Unit $722.03SFDP ≤ 1,200 SF Per Unit $635.39SFAP > 1,200 SF Per Unit $635.39SFAP ≤ 1,200 SF Per Unit $505.43MFP Per Unit $505.43Commercial Property N/A N/AHotel Property N/A N/AIndustrial Property N/A N/AOffice Property N/A N/A Land Use Class
Maximum TaxZone 3SFDP > 1,200 SF Per Unit $562.46SFDP ≤ 1,200 SF Per Unit $494.96SFAP > 1,200 SF Per Unit $494.96SFAP ≤ 1,200 SF Per Unit $393.72MFP Per Unit $393.72Commercial Property Per Acre or SFThe Greater of $1630.24 per Acre or $0.1581 per SFHotel Property Per Acre or Unit The Greater of $4,503.09 per Acre or $95.43 per UnitIndustrial Property Per Acre or SFThe Greater of $372.16 per Acre or $0.0588 per SFOffice Property Per Acre or SFThe Greater of $1,426.62 per Acre or $0.1385 per SF Land Use Class
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 18 Maximum TaxZone 3SFDP > 1,200 SF Per Unit N/ASFDP ≤ 1,200 SF Per Unit N/ASFAP > 1,200 SF Per Unit N/ASFAP ≤ 1,200 SF Per Unit N/AMFP Per Unit N/ACommercial Property Per Acre or SFThe Greater of $1,895.61 per Acre or $0.1839 per SFHotel Property Per Acre or Unit N/AIndustrial Property Per Acre or SFThe Greater of $432.79 per Acre or $0.0684 per SFOffice Property Per Acre or SF N/A Land Use Class
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 19 MAXIMUM SPECIAL TAXES
ADDITIONAL LOAD AND DECORATIVE LIGHTING PARCELS
(FISCAL YEAR 2022-23)
MAXIMUM SPECIAL TAXES
RESIDENTIAL ALLEY AND DECORATIVE LIGHTING PARCELS
(FISCAL YEAR 2022-23)
Maximum TaxZone 3SFDP > 1,200 SF Per Unit N/ASFDP ≤ 1,200 SF Per Unit N/ASFAP > 1,200 SF Per Unit N/ASFAP ≤ 1,200 SF Per Unit N/AMFP Per Unit N/ACommercial Property Per Acre or SFThe Greater of $2,009.37 per Acre or $0.1949 per SFHotel Property Per Acre or Unit N/AIndustrial Property Per Acre or SFThe Greater of $458.74 per Acre or $0.0725 per SFOffice Property Per Acre or SF N/A Land Use Class
Maximum TaxZone 3SFDP > 1,200 SF Per Unit $761.28SFDP ≤ 1,200 SF Per Unit $669.93SFAP > 1,200 SF Per Unit $669.93SFAP ≤ 1,200 SF Per Unit $532.90MFP Per Unit $532.90Commercial Property Per Bldg SF N/AHotel Property Per Room N/AIndustrial Property Per Bldg SF N/AOffice Property Per Bldg SF N/A Land Use Class
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 20 TAX ZONE 4 (Annexation 20 - Veranda Tract)
* The property identified by the Assessor’s Parcel Numbers listed above shall remain part of the identified Tax Zone regardless of changes in the configuration of the Assessor’s Parcels or changes to APNs in future Fiscal Years. As APNs change, the City may update Attachment 1 to reflect the most current APNs.
Tax Zone 4 – Maximum Special Taxes
On each January 1st, the Maximum Special Tax shall be increased by an amount equal to the percentage increase, if any, in the construction cost index for the San Francisco region for the prior 12-month period (December to December) as published in the Engineering News Record or other comparable source (for the next Fiscal Year).
MAXIMUM SPECIAL TAXES
(FISCAL YEAR 2022-23)
TaxZone Fiscal Year In Which Property Was Added to CFD No. 2008-1072-3400-001Through072-3400-0584072-3410-001Through072-3410-065FY 2017-18072-3420-001Through072-3420-050Assessor’s Parcels Includedin Tax Zone * Maximum TaxZone 4SFDP > 1,200 SF Per Unit $266.18SFDP ≤ 1,200 SF Per Unit $234.24SFAP > 1,200 SF Per Unit $234.24SFAP ≤ 1,200 SF Per Unit $186.32MFP Per Unit $186.32Land Use Class
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 21 TAX ZONE 5
* The property identified by the Assessor’s Parcel Numbers listed above shall remain part of the identified Tax Zone regardless of changes in the configuration of the Assessor’s Parcels or changes to APNs in future Fiscal Years. As APNs change, the City may update Attachment 1 to reflect the most current APNs.
TAX ZONE 5 – Maximum Special Taxes
On each January 1st, the Maximum Special Tax shall be increased by an amount equal to the percentage increase, if any, in the construction cost index for the San Francisco region for the prior 12-month period (December to December) as published in the Engineering News Record or other comparable source (for the next Fiscal Year).
MAXIMUM SPECIAL TAXES
ORDINARY USE PARCELS
(FISCAL YEAR 2022-23)
TaxZone Fiscal Year In Which Property Was Added to CFD No. 2008-15077-0420-001and077-0420-002Mather Dev pendingAssessor’s Parcels Includedin Tax Zone * Land Use Class Maximum TaxZone 5SFDP > 1,200 SF Per Unit $523.21SFDP ≤ 1,200 SF Per Unit $460.43SFAP > 1,200 SF Per Unit $460.43SFAP ≤ 1,200 SF Per Unit $366.24MFP Per Unit $366.24Micro-Unit Property Per Unit $244.28Commercial Property Per Acre or SFThe Greater of $1,516.49 per Acre or $0.1471 per SFHotel Property Per Acre or UnitThe Greater of $4,188.93 per Acre or $88.77 per UnitIndustrial Property Per Acre or SFThe Greater of $346.22 per Acre or $0.0547 per SFOffice Property Per Acre or SFThe Greater of $1,327.11 per Acre or $0.1289 per SF
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 22 MAXIMUM SPECIAL TAXES
RESIDENTIAL ALLEY PARCELS
(FISCAL YEAR 2022-23)
MAXIMUM SPECIAL TAXES
DECORATIVE LIGHTING PARCELS
(FISCAL YEAR 2022-23)
Land Use Class Maximum TaxZone 5SFDP > 1,200 SF Per Unit $722.03SFDP ≤ 1,200 SF Per Unit $635.39SFAP > 1,200 SF Per Unit $635.39SFAP ≤ 1,200 SF Per Unit $505.43MFP Per Unit $505.43Micro-Unit Property Per Unit $337.12 Land Use Class Maximum TaxZone 5SFDP > 1,200 SF Per Unit $562.46SFDP ≤ 1,200 SF Per Unit $494.96SFAP > 1,200 SF Per Unit $494.96SFAP ≤ 1,200 SF Per Unit $393.72MFP Per Unit $393.72Micro-Unit Property Per Unit $262.61Commercial Property Per Acre or SFThe Greater of $1630.24 per Acre or $0.1581 per SFHotel Property Per Acre or UnitThe Greater of $4,503.09 per Acre or $95.43 per UnitIndustrial Property Per Acre or SFThe Greater of $372.16 per Acre or $0.0588 per SFOffice Property Per Acre or SFThe Greater of $1,426.62 per Acre or $0.1385 per SF
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 23 MAXIMUM SPECIAL TAXES
RESIDENTIAL ALLEY AND DECORATIVE LIGHTING PARCELS
(FISCAL YEAR 2022-23)
MAXIMUM SPECIAL TAXES
PRIVATE STREET PARCELS (RESIDENTIAL)
(FISCAL YEAR 2022-23)
MAXIMUM SPECIAL TAXES
50/50 PUBLIC & PRIVATE RESIDENTIAL STREET PARCELS
(FISCAL YEAR 2022-23)
Land Use Class Maximum TaxZone 5SFDP > 1,200 SF Per Unit $761.28SFDP ≤ 1,200 SF Per Unit $669.93SFAP > 1,200 SF Per Unit $669.93SFAP ≤ 1,200 SF Per Unit $532.90MFP Per Unit $532.90Micro-Unit Property Per Unit $355.44 Land Use Class Maximum TaxZone 5SFDP > 1,200 SF Per Unit $121.60SFDP ≤ 1,200 SF Per Unit $107.01SFAP > 1,200 SF Per Unit $107.01SFAP ≤ 1,200 SF Per Unit $85.12MFP Per Unit $85.12Micro-Unit Property Per Unit $56.77 Land Use Class Maximum TaxZone 5SFDP > 1,200 SF Per Unit $322.41SFDP ≤ 1,200 SF Per Unit $283.72SFAP > 1,200 SF Per Unit $283.72SFAP ≤ 1,200 SF Per Unit $225.68MFP Per Unit $225.68Micro-Unit Property Per Unit $150.53
ITEM 16.5. ATTACHMENT 4
Exhibit C to the Resolution
City of Rancho Cordova
Community Facilities District No. 2008-1
(Streets Lighting and Road Maintenance)
Annexation No. 4 – (Project Sunrise- Amazon) May 2023
Rate and Method of Apportionment of Special Tax Exhibit C 24 MAXIMUM SPECIAL TAXES
ADDITIONAL LOAD PARCELS
(FISCAL YEAR 2022-23)
MAXIMUM SPECIAL TAXES
ADDITIONAL LOAD AND DECORATIVE LIGHTING PARCELS
(FISCAL YEAR 2022-23)
MAXIMUM SPECIAL TAXES
HEAVY TRUCK TRAFFIC PARCELS
(FISCAL YEAR 2022-23)
Land Use Class Maximum TaxZone 5Commercial Property Per Acre or SFThe Greater of $1,895.61 per Acre or $0.1839 per SFIndustrial Property Per Acre or SFThe Greater of $432.79 per Acre or $0.0684 per SF Land Use Class Maximum TaxZone 5Commercial Property Per Acre or SFThe Greater of $2,009.37 per Acre or $0.1949 per SFIndustrial Property Per Acre or SFThe Greater of $458.74 per Acre or $0.0725 per SF Maximum TaxZone 5Industrial Property Per Acre or 1,000 SFThe Greater of $346.22 per Acre or $151.38 per 1,000 SFLand Use Class
ITEM 16.5.
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ITEM 16.5.
ATTACHMENT 5
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ATTACHMENT 5
CITY OF RANCHO CORDOVA
COMMUNITY FACILITIES DISTRICT NO. 2008-1
(STREET LIGHTING AND ROAD MAINTENANCE)
RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX
FOR ANNEXATION NO. 4 (Project Sunrise
- Amazon)
A Special Tax applicable to each Assessor's Parcel in Community Facilities District No. 2008-1 (Street Lighting
and Road Maintenance) shall be levied and collected according to the tax liability determined by the City Council, acting in its capacity as the legislative body of CFD No. 2008-1, through the application of the appropriate Special Tax rate, as described below. All of the property in CFD to. 2008-1, unless exempted by law or by the provisions of Section E below, shall be taxed for the purposes, to the extent, and in the mariner herein provided, including property subsequently
annexed to CFD No. 2008-1 unless a separate Rate and Method of Apportionment of Special
Tax is adopted for the annexation area.
A. DEFINITIONS
The terms hereinafter set forth have the following meanings:
"Acreage"
or "Acre" means the land area making up an Assessor's Parcel as shown on an Assessor's Parcel Map, or if the land area is not shown on an Assessor's Parcel Map, the land area shown on the applicable final subdivision map or other parcel map recorded at the County Recorder's
Office.
"Additional Load and Decorative Lighting Parcel" means any Parcel that is determined by the City to be both an Additional Load Parcel and a Decorative Lighting Parcel. "Additional
Load Parcel" means any Parcel of Commercial Property or Industrial Property that is determined by the City to create excessive wear and tear on the roadways and/or a high volume of
vehicular traffic.
"Administrative Expenses" means the costs incurred by the City to determine, levy and collect the Special Tax, including salaries of City employees and fees of consultants and the costs of collecting installments
of the Special Taxes upon the general tax rolls, preparation of required reports, and any other costs required to administer the CFD. "Administrator" means the person or firm designated by the City to administer the Special Taxes according to this Rate and Method of Apportionment of Special Tax. "Assessor's Parcel" or "Parcel" means a lot or parcel shown in an Assessor's Parcel Map with 4 ITEM 16.5.
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ATTACHMENT 5
ITEM 16.5.
ATTACHMENT 5
ITEM 16.5.
ATTACHMENT 5
ITEM 16.5.
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ITEM 16.5.
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MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 16.6.
DATE: November 18, 2024
TO: Honorable Mayor and Council Members
FROM: Albert Stricker, Public Works Director
Edgar Medina, Principal Engineer
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 2021-299-06 TO INCREASE THE
CONTRACT BY $65,350 TO AN AMOUNT NOT TO EXCEED $509,118 WITH WOOD RODGERS, INC. FOR ENGINEERING DESIGN AND
RIGHT OF WAY ACQUISITION SUPPORT SERVICES FOR THE
WHITE ROCK ROAD PHASE 3 - 0.5 MILE EAST OF RANCHO
CORDOVA PARKWAY TO THE CITY LIMITS PROJECT, CP22-2228
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the City Manager to execute Contract Amendment No. 2021-299-06 with Wood Rodgers, Inc. to increase the contract by $65,350 to an amount not to exceed $509,118 for engineering design and right-of-way support services for the White Rock Road Phase 3 - 0.5 mile east of Rancho Cordova Parkway to the City Limits Project, CP22-2228.
BACKGROUND
White Rock Road from 0.5 mile east of Rancho Cordova Parkway to the City limits is currently an undivided two-lane road with narrow shoulders, no bicycle facilities, and poor pavement condition with vertical and horizontal alignment challenges. At full build-out, White Rock Road will include six lanes with class II bicycle lanes, sidewalks, and landscaped median and frontage. In the interim, the road will be four lanes with bike lanes, a landscaped median, storm water facilities, and traffic signals.
This project will facilitate housing development along White Rock Road within the approved Rio del Oro Specific Plan and Westborough Specific Plan. The project will increase safety and beauty of the corridor, promote economic development by improving access to 65,000 existing jobs in Rancho Cordova and 24,000 new jobs from adjacent developments, and provide an alternate route to U.S. 50 that relieves regional congestion.
The road segment of White Rock from Fitzgerald Road to 0.5 mile east of Rancho Cordova Parkway was completed in 2022. This amended contract will complete the design for Phase 3,
City Council Staff Report - Page 2 of 2
a four lane road section from 0.5 mile east of Rancho Cordova Parkway to the Rio Del Oro Parkway intersection and an asphalt overlay of the existing roadway to the easterly City limits. (Attachment 2 - Project Limits). The proposed amendment to Contract No. 2021-299-06 will complete the final design of the four-lane road segment, drainage modifications and additional right of way efforts.
To date, the City has received environmental approvals, successfully secured $9.5 million in state and federal grants, and is aggressively pursuing additional funding. Wood Rodgers, Inc. performed preliminary engineering on the project for the entire corridor and, therefore, was selected to complete the final design on all phases of the corridor which will maximize efficiency and minimize re-work. Upon completion of the preliminary phase of the project, the City executed separate design contracts to leverage available budget, fund types, grants and schedules associated with different segments of the corridor. Phase 3 of White Rock Road has an estimated project cost of $12.5 million, which is offset by the awarded grant funds. The preliminary schedule for completion of the final design is in Winter 2025 and construction beginning in Summer 2025.
FISCAL IMPACT AND FUNDING SOURCE
Funding for White Rock Road Phase 3 - Macal Drive to City Limits consists of $5,500,000 in SACOG Regional Grant, $4,000,000 Congressional Direct Spending Funds, and Traffic Mitigation Impact Fees. There are no impacts on the City's General Fund.
This project is included in the City’s current approved Capital Improvement Plan and in the 2024/25 budget.
ATTACHMENT(S)
1. Resolution
2. Contract Amendment No. 2021-299-06
ITEM 16.6. ATTACHMENT 1
Resolution No. XX-2024 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE
OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 2021-299-06 TO INCREASE THE CONTRACT AMOUNT TO AN AMOUNT NOT TO EXCEED $509,118.00 WITH WOOD RODGERS, INC. FOR THE ENGINEERING
DESIGN & RIGHT OF WAY ACQUISITIONS SUPPORT SERVICES FOR THE WHITE ROCK ROAD PHASE 3 - 0.5 MILE EAST OF RANCHO CORDOVA PARKWAY TO THE CITY LIMITS, CP22-2228
WHEREAS, on October 4, 2021, City Council approved Contract No. 2021-299 with Wood Rodgers, Inc. in the amount of $364,250.00 for engineering design and right of way acquisition support services for White Rock Road Phase 3 - 0.5 Mile East of Rancho Cordova Parkway to the City Limits Project, CP22-2228; and
WHEREAS, on November 1, 2022, the City approved Contract Amendment No. 2021- 299-01 to reallocate available budget within the original Contract amount to Task 5 - Grant Application Support; and
WHEREAS, on March 6, 2023, the City approved Contract Amendment No. 2021-299-02 to reallocate the available budget within the original contract amount to Task 2 - Final Design; and
WHEREAS, on January 16, 2024, the City Council approved Contract Amendment No. 2021-299-03, which increased the contract amount by $30,928 to an amount not to exceed $395,178 for additional engineering design and right of way acquisition services; and WHEREAS, on June 17, 2024, the City Council approved Contract Amendment No. 2021-299-04, which increased the contract amount by $48,590 to an amount not to exceed $443,768 for additional engineering design, drainage modifications, right of way acquisition and grant writing services; and
WHEREAS, on June 27, 2024, the City approved Contract Amendment No. 2021-299-05 to extend the Contract term to June 30, 2026; and
WHEREAS, the proposed Contract Amendment No. 2021-299-06 will increase the contract amount by $65,350.00 to an amount not to exceed $509,118.00 for final engineering design, drainage modifications and right of way acquisition; and WHEREAS, this project was reviewed under the requirements of the California Environmental Quality Act and National Environmental Policy Act and Initial Study with Mitigated Negative Declaration/Environmental Assessment with Finding of No Significant Impact and Section 4(f) Evaluation was approved in January 2016 and re-validated in September 2020; and
WHEREAS, funding for the final phase of the White Rock Road Safety and Beautification Project currently consists of a $5,500,000 Sacramento Area Council of Governments (SACOG) Regional Grant, $4,000,000 Congressional Direct Spending Funds, Sacramento Water Agency Funds and Traffic Mitigation Impact Fees. The contract does not impact the City’s General
ITEM 16.6. ATTACHMENT 1
Resolution No. XX-2024 Page 2 of 2 Fund.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract No. 2021-299- 06 to increase the Contract amount by $65,350.00 to an amount not to exceed $509,118.00 with Wood Rodgers, Inc., in a form approved by the City Attorney.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 18th day of November 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
David Sander, Mayor
Stacy Leitner, CMC
City Clerk
CONTRACT NO. 2021-299-06
Sixth Amendment to Professional Services Agreement between Page 1 of 5 City of Rancho Cordova and Wood Rodgers, Inc.
SIXTH AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF RANCHO CORDOVA AND WOOD RODGERS, INC. FOR
ENGINEERING DESIGN AND RIGHT OF WAY ACQUISITION SERVICES FOR THE WHITE ROCK ROAD PHASE 3 – 0.5 MILE EAST OF RANCHO CORDOVA PARKWAY TO THE CITY LIMITS PROJECT, CP22-2228
T
his Sixth Amendment to the Agreement for Professional Services (“Amendment”) is made by and between the City of Rancho Cordova (“City”) and Wood Rodgers Inc. (“Professional ”) as of June 24, 2024. City and Professional are hereinafter collectively referred to as the "Parties." RE
CITALS
W HEREAS , the Parties entered into a Professional Services Agreement (“P SA”) dated October 4, 2021 for the purpose of providing engineering design and right of way acquisition services for Phase 2 of the White Rock Road Safety and Beautification Project; and W HEREAS , on November 1, 2022, the City approved administrative amendment 2021- 299- 01 to reallocate available budget within the original contract amount to Task 5 - Grant Application Support; and
WHEREAS, on March 6, 2023, the City approved administrative amendment 2021-299-02 to reallocate available budget within the original contract amount to Task 2 - Final Design; and WHEREAS, on January 16, 2024, the City approved contract amendment 2021- 299-03 to increase the contract amount by $30,928.00 to an amount not to Exceed $395,178.00 for Design and Right of Way Services; and
WHEREAS, on June 17, 2024, the City approved contract amendment 2021- 299-04 to increase the contract amount by $48,590 to an amount not to exceed $443,768 for final engineering design, drainage modifications, right of way acquisition and grant writing services; and WHEREAS, on June 24, 2024, the City approved administrative amendment 2021-299-05 to extend the performance period to end on June 30, 2026, for final engineering design, drainage modifications, right of way acquisition and grant writing services; and WHEREAS, the proposed contract amendment 2021- 299-06 will increase the contract amount by $65,350.00 to an amount not to exceed $509,118.00 for final engineering design, drainage modifications, right of way acquisition and grant writing services; and WHEREAS, the Parties agree that changes to the term and services provided for in the P SA are necessary in order for the City to continue receiving services by Professional.
NO W, THEREFORE , the Parties hereto agree as follows:
AGREEMENT
1. Section 2 of the PSA, “Compensation,” provides for the City to pay Professional a sum not to exceed $443,768.00. The Parties agree to amend Section 2 of the PSA in order to increase the compensation amount to pay Professional for additional services. The first sentence of Section 2 of the PSA is amended to read as follows:
ITEM 16.6.
ATTACHMENT 2
CONTRACT NO. 2021-299-06
Sixth Amendment to Professional Services Agreement between Page 2 of 5 City of Rancho Cordova and Wood Rodgers, Inc.
"City hereby agrees to pay Professional a sum not to exceed Five Hundred Nine Thousand One Hundred Eighteen Dollars ($509,118.00), notwithstanding any contrary indication that may be contained in Professional’s proposal, for services to be performed and reimbursable costs incurred under this Agreement.”
2. All other terms and conditions in the PSA shall remain in full force and effect to the extent they are not in conflict with this Amendment.
3. The signatures of the Parties to this Amendment may be executed and acknowledged on separate pages or in counterparts which, when attached to this Amendment, shall constitute one complete Amendment.
4. Contract Administration. This Agreement shall be administered by Mr. Edgar Medina, P.E. ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
Notices. Any written notice to Professional shall be sent to:
Wood Rodgers, Inc.
Attention: Mark Rayback, P.E. President, Project Manager Email Address (for Insurance Update Requests): [email protected]
Any written notice to City shall be sent to:
City of Rancho Cordova, Dept. of Public Works
Attention: Edgar Medina, P.E.
2729 Prospect Park Drive
Rancho Cordova, Ca. 95670, [email protected]
IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year first above written.
CITY OF RANCHO CORDOVA WOOD RODGERS, INC.
PROFESSIONAL
____________________________ ______________________________ Micah Runner, City Manager Mark Rayback, President
Date:__________________ Date:__________________
Attest:
____________________________
Stacy Leitner, CMC, City Clerk
Date:__________________
Approved as to Form:
____________________________
Adam U. Lindgren, City Attorney
Date:__________________
ITEM 16.6.
ATTACHMENT 2
CONTRACT NO. 2021-299-06
Sixth Amendment to Professional Services Agreement between Page 3 of 5 City of Rancho Cordova and Wood Rodgers, Inc.
Exhibit A
ITEM 16.6.
ATTACHMENT 2
CONTRACT NO. 2021-299-06
Sixth Amendment to Professional Services Agreement between Page 4 of 5 City of Rancho Cordova and Wood Rodgers, Inc.
ITEM 16.6.
ATTACHMENT 2
CONTRACT NO. 2021-299-06
Sixth Amendment to Professional Services Agreement between Page 5 of 5 City of Rancho Cordova and Wood Rodgers, Inc.
ITEM 16.6.
ATTACHMENT 2
MEMORANDUM
City Council Staff Report - Page 1 of 3
ITEM 16.7.
DATE: November 18, 2024
TO: Honorable Mayor and Council Members
FROM: Rita Gass, Chief Technology & Innovation Officer
Rob Nunley, Information Technology Manager
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO PROCURE MICROSOFT 365 G5 LICENSES, UTILIZING THE COUNTY OF
RIVERSIDE AGREEMENT, IN AN AMOUNT NOT TO EXCEED
$288,702 ANNUALLY FOR THE NEXT THREE YEARS
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the City Manager to procure Microsoft 365 G5 licenses.
BACKGROUND
The City of Rancho Cordova currently operates using Office 365 G3 licenses, which offer standard productivity tools such as Microsoft Word, Excel, PowerPoint, and Teams. While these tools have been adequate in the past, growing security, compliance, and technology needs now require more advanced solutions. The upgrade to Microsoft 365 G5 licenses offers comprehensive benefits that directly address these needs, especially in the areas of cybersecurity, data governance, and enhanced collaboration. To further enhance productivity, we will also include licenses for CoPilot and CoPilot for Teams to integrate AI-powered assistance into the City's daily operations. The procured licenses would cover the period from January 1, 2025, through December 31, 2027.
The annual amount of $288,702 covers the necessary Microsoft licensing, including a 10% contingency to account for future growth. This total also encompasses the projected costs for CoPilot and CoPilot for Teams licenses, estimated at $30 per user per month and $12 per user per month, respectively. These licensing costs are based on a cooperative agreement managed by the County of Riverside, available for use by other government agencies within the state of California.
The following key factors highlight the necessity and value of the upgrade from O365 G3 to M365 G5 licenses:
1. Enhanced Security and Threat Protection:
City Council Staff Report - Page 2 of 3
o Advanced Threat Protection (ATP): G5 licenses provide more sophisticated threat detection and prevention capabilities, including anti-phishing, malware protection, and real-time analysis of potential threats. With an increasing number of cyberattacks targeting local governments, investing in these advanced defenses will significantly reduce the City's exposure to ransomware and other malicious attacks.
o Zero Trust Architecture: G5 includes tools to establish a Zero Trust security model, requiring verification at every stage of digital interaction. This further protects sensitive City data, especially with more staff working remotely or accessing services on the go.
o Insider Risk Management: M365 G5 provides insider risk analytics to detect potential risks originating from within the organization, such as misuse of City data or suspicious behavior by employees.
2. Improved Compliance and Data Governance:
o Advanced eDiscovery & Litigation Hold: G5 licenses offer more robust eDiscovery and litigation hold features, making it easier to manage public records, respond to legal requests, and comply with regulatory requirements such as the California Public Records Act (CPRA).
o Data Loss Prevention (DLP): The DLP features of G5 licenses help safeguard sensitive information, ensuring the protection of confidential City data, including citizen information, financial data, and other critical assets. o Records Management: Enhanced records management capabilities ensure the City remains compliant with both State and federal laws regarding data retention and destruction, avoiding potential fines or legal challenges.
3. Advanced Analytics and Reporting:
o Power BI Pro and Advanced Analytics: The M365 G5 licenses include Power BI Pro, which enables staff to analyze data and create insightful reports that drive decision-making. These analytics can be utilized across departments, from public works to finance, helping the City make data-driven decisions. o Microsoft 365 Defender: The advanced security features include Microsoft 365 Defender, which offers threat analytics and reporting, providing comprehensive insights into the City's security posture and helping identify areas of improvement.
4. Improved Collaboration and Communication:
o Enhanced Teams Features: M365 G5 licenses unlock advanced meeting and collaboration capabilities in Microsoft Teams, including meeting recording with transcripts, advanced analytics, and meeting insights, allowing for better communication and project management.
o Cloud App Security: With more employees collaborating and working from different locations, Cloud App Security provides a critical layer of protection for any app or service accessed from the cloud, ensuring data security even when users work remotely.
5. Future-Proofing the City's IT Infrastructure:
o The G5 license package positions the city to adopt future innovations within Microsoft 365, ensuring Rancho Cordova remains on the cutting edge of productivity, security, and compliance technologies.
Investing in the G5 licenses now allows for flexibility and scalability as the city grows and adapts to new digital needs.
FISCAL IMPACT AND FUNDING SOURCE
City Council Staff Report - Page 3 of 3
The agreement is established in an amount not to exceed $866,106 over the course of the next three years and will be funded by the City's General Fund. The annual amount of these licenses will not exceed $288,702 included in the Information Technology budget.
ATTACHMENT(S)
1. Resolution
ITEM 16.7. ATTACHMENT 1 Resolution No. XX-2024 Page 1 of 1
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO PROCURE MICROSOFT 365 G5 LICENSES IN AN AMOUNT NOT TO EXCEED $866,106 OVER THE NEXT THREE YEARS
WHEREAS, currently the City uses Office 365 G3 licenses for its standard set of productivity software such as Word, Excel, PowerPoint and Teams; and
WHEREAS, upgrading to Microsoft 365 G5 licenses offers a more comprehensive set of tools specifically addressing cybersecurity, data governance and enhanced collaboration; and WHEREAS, licensing costs are based on a cooperative agreement managed by the County of Riverside, available for use by other government agencies within the state of California; and
WHEREAS, also to further enhance productivity procuring licenses for Microsoft CoPilot and Microsoft CoPilot for Teams; and
WHEREAS, the annual amount will not exceed $288,702 over the next three years.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does hereby authorize the City Manager to procure Microsoft 365 G5 licenses in an amount not to exceed $866,106 over the next three years.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 18th day of November 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
David Sander, Mayor
Stacy Leitner, CMC
City Clerk
MEMORANDUM
City Council Staff Report - Page 1 of 1
ITEM 16.8.
DATE: November 18, 2024
TO: Honorable Mayor and Council Members
FROM: Jeremiah Zillig, Senior Building Plans Examiner
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE FOURTH AMENDMENT TO CONTRACT NO. 2021-272 WITH
BPR CONSULTING GROUP, LLC TO UPDATE THE BILLING RATES
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the City Manager to execute a fourth amendment to the contract with BPR Consulting Group, LLC to update their billing rates. No other changes are being made to increase the contract limit or to extend the term of the contract.
BACKGROUND
The City and BPR Consulting Group, LLC (the "Consultant) entered into a professional services agreement on August 31, 2021, in the amount of $750,000 and an expiration date of March 1, 2022, to provide on-call professional plan review, permitting, and field inspection services. The first amendment to that contract effective March 1, 2022, extended the expiration date to December 31, 2025. A second amendment to the contract dated August 1, 2022, amended the scope to include on-call Building Official services. A third amendment to the contract dated March 8, 2023, increased the on-call amount from $750,000 to $2,250,500.
None of the previous contract amendments provided for updating the billing rates. This fourth and final amendment updates the Fee Schedule for 2024-2025 rates.
FISCAL IMPACT AND FUNDING SOURCE
The contract is funded through building impact fees.
ATTACHMENT(S)
1. Resolution
2. Contract Amendment No. 2021-272-4
ITEM 16.8. ATTACHMENT 1 Resolution No. XX-2024 Page 1 of 1
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE
OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT AMENDMENT NO. 2021-272-4 FOR ON-CALL PROFESSIONAL SERVICES WITH BPR CONSULTING GROUP, LLC TO INCREASE THE BILLING RATES FOR 2024-2025
WHEREAS, the City entered into Professional Services Agreement No. 2021-272 on August 21, 2021, for the purpose of providing on-call professional plan review, permitting, and field inspection services for an amount of $100,000 with an expiration date of March 1, 2022; and
WHEREAS, a first amendment, Contract No. 2021-272-1, was executed on March 1, 2022, to extend the contract term to December 31, 2025, and increase the compensation not exceeding $100,000 to not exceeding $750,000; and
WHEREAS, a second amendment, Contract No. 2021-272-2, effective August 1, 2022, was executed to amend the scope of work to include on-call Building Official services; and
WHEREAS, a third amendment, Contract No. 2021-272-3, effective March 8, 2023, was executed to increase the on-call amount from $750,000 to $2,250,000; and
WHEREAS, this fourth amendment, Contract No. 2021-272-4, will update the Fee Schedule of the contract to increase the billing rates for 2024-2025.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does hereby authorize the City Manager to execute Contract No. 2021-272-4 with BPR Consulting Group, LLC to include an updated Fee Schedule of the Contract to increase the billing rates for 2024-2025.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 18th day of November 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
David Sander, Mayor
Stacy Leitner, CMC
City Clerk
FOURTH AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF RANCHO CORDOVA AND
BPR CONSUL TING GROUP, LLC
This Fourth Amendment to the On-Call Agreement for Professional Services ("Amendment")
is made by and between the City of Rancho Cordova ("City") and BPR Consulting Group, LLC ("Professional") as of October 24, 2024. City and Professional are hereinafter collectively referred to as the "Parties."
RECITALS
WHEREAS, the Parties entered into a Professional Services Agreement ("PSA") dated August 31, 2021, for the purpose of providing on-call professional plan review, permitting, and field inspection services; and
WHEREAS, the First Amendment extended the end date of the term from March 1, 2022, to December 31, 2025, and increased the amount from $100,000 to $750,000; and WHEREAS the Second Amendment amended the scope of work to include on-call Building Official services; and
WHEREAS the Third Amendment increased the on-call amount from $750,000 to $2,250,000; and
WHEREAS this Fourth Amendment will update Exhibit B (Fee Schedule) for 2024-2025, and WHEREAS the Parties agree that changes to the term and services provided for in the PSA are necessary in order for the City to continue receiving services by Professional.
NOW, THEREFORE, the Parties hereto agree as follows:
AGREEMENT
1. The Parties agree to remove Exhibit B to this Agreement in its entirety and replace such exhibit with the Exhibit B attached herein to reflect an updated schedule of hourly billing rates. The document entitled "Exhibit B - Cost Information," attached hereto as Exhibit B, shall replace and supersede the PSA's Exhibit B.
2. All other terms and conditions in the PSA shall remain in full force and effect to the extent they are not in conflict with this Amendment.
3. The signatures of the Parties to this Amendment may be executed and acknowledged on separate pages or in counterparts which, when attached to this Amendment, shall constitute one complete Amendment.
Fourth Amendment to Professional Services Agreement between City of Rancho Cordova and BPR Consulting Group, LLC
ITEM 16.8.
ATTACHMENT 2
Contract No. 2021-272-4
IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year first above written.
CITY OF RANCHO CORDOVA
Micah Runner, City Manager
Date: _______ _
Attest:
Stacy Leitner, CMC, City Clerk
Date: _______ _
Approved as to Form:
Adam U. Lindgren, City Attorney
Date: ---------
Fourth Amendment to Professional Services Agreement between City of Rancho Cordova and BPR Consulting Group, LLC
BPR CONSULTING GROUP, LLC
Bill Rodgers,
Director of Plan Review Services
Date: ________ _
ITEM 16.8.
ATTACHMENT 2
Contract No. 2021-272-4
EXHIBIT B - COST INFORMATION
PLAN REVIEW, INSPECTION, AND PERMITTING SERVICE
PACKAGES
• BPR
CONSULTING GROUP
Plan reviews, inspections and permitting services will be provided in whole or in part using one of the following "packages" as defined by the City of Rancho Cordova:
Plan Review Service Package A
Service includes complete structural and nonstructural commercial plan review using the current edition of the California Building Standards Codes (CBSC) and City-specific regulations and policies.
Plan Review Service Package B
Service includes complete nonstructural commercial building plan review using the current edition of the California Building Standards Codes (CBSC) and City-specific regulations and policies.
Plan Review Service Package C
Service includes complete structural commercial building plan review using the current edition of the California Building Standards Codes {CBSC) and City-specific regulations and policies.
Plan Review Service Package D
Service includes complete residential building plan review including structural and nonstructural using current edition of the California Building Standards Codes {CBSC) and City-specific regulations and policies.
Plan Review Service Package E
Service includes complete structural residential plan reviews using the current edition of the California Building Standards Codes (CBSC) and City-specific regulations and policies.
Plan Review Service Package F
Service includes non-structural plan review services provided on an hourly fee basis.
Plan Review Service Package G
Service includes structural plan review services provided on an hourly fee basis.
Inspection Service Package H
Service includes commercial building inspection services covering building, plumbing, mechanical and electrical trades. These services will be provided on an hourly fee basis.
Inspection Service Package I
Service includes residential building inspection services covering building, plumbing, mechanical and electrical trades. These services will be provided on an hourly fee basis.
BPR
ITEM 16.8.
ATTACHMENT 2
Contract No. 2021-272-4
Permit Processing Service Package J
Service includes in-house permit processing services. This service will be provided on an hourly fee basis.
Other Services Offered
Additional services offered by BPR Consulting Group include fire plan review using the California Fire Code, fire inspection, ADA access compliance review and inspections, site and civil plan review, site civil inspections, and miscellaneous technical consulting.
These services can be provided on a time and materials basis which can be negotiated on a project by-project basis.
FEE MATRIX
For plan review and inspection services we propose the following fees for the specified service packages and options. The fees are expressed as a percentage of the plan review fee collected by the City of Rancho Cordova or hourly as specified in the "Schedule of Hourly Billing Rates", below.
Project Type Discipline
- - ... ro ro C C 0.0 u Service ·u ·.:; 0.0 0 0 -~
C :::, ... ,._
C C •- :;:::; V, ,._ u Fee Pkg.
Q) Q) ·- t, Q) u E V, ... :::,
E ;g Q) -~ Q) ,._ Q) V, ,._ '.'Q Vl Q) u ' +-'
E :::, 0.. 0.. C V, V, V, c.. 0 0 Vl
0 Q) co C C ,._
u c,;;; - - c.. z
A ✓
✓ ✓ 65%
B ✓ ✓ 40%
C ✓ ✓ 40%
D ✓ ✓ ✓ 65%
E ✓ ✓ 40%
F ✓ ✓ ✓ Hourly
G ✓ ✓ ✓ Hourly
H ✓ ✓ Hourly
I ✓ ✓ Hourly
J ✓ Hourly
Other Hourly as
Services negotiated
BPR
ITEM 16.8.
ATTACHMENT 2
Contract No. 2021-272-4
SCHEDULE OF HOURLY BILLING RATES
The rates displayed in the schedule below reflect BPR's current hourly billing rates.
CLASSIFICATION HOURLY BILLING RATE
Licensed Plan Review Engineer/Architect $130
(structural, civil, electrical, mechanical, fire protection, architect) ICC Certified Plans Examiner 105
CASp Plans Examiner or lnspector 105
ICC Certified Inspector, Commercial, full-time 115
ICC Certified Inspector, Residential, full-time 75-105
ICC Certified Inspector, all, less than full-time basis 115 Licensed Fire Protection Engineer 130
ICC Fire Plans Examiner 105
ICC Fire lnspector 105
Permit Technician 75
Housing Inspector/ Code Enforcement Officer. 75-115
Inspection Overtime 125% of above-listed hourly rates
Mileage Current IRS rate
In addition to the fees noted in the service packages above, we propose the following terms and conditions:
• For partial reviews such as foundation only, electrical only, preliminary reviews, etc., we propose to use the hourly rate specified in Service Packages For G above. • For expedited or fast-track projects, (those with turn-around times shorter than proposed in the previous "Availability/ Schedule" section), we propose a 50% premium on the above noted fees contingent upon the availability of staff to perform the plan review. • For the review of deferred submittals such as truss calculations, stairs, etc., submitted after the projects has been approved, we propose to use the hourly rate specified in Service Packages For G above.
• For the review of revisions to previously approved drawings, we propose to use the hourly rate specified in Service Packages For G above.
• The above noted plan review fees covers a first, second and third final review for approval purposes only. We propose that additional reviews beyond that point should be billed additionally, in accordance with the hourly rate specified in Plan Review Packages For G above with advance approval from the jurisdiction.
• We propose a minimum fee of $300.00 for any plan review service. • There will be a minimum four (4) hour per day fee for all inspection services. • There will be a minimum four (4) hour per day fee for all in-house plan review, consulting and support staff services.
• There is no charge for courier or shipping services.
• On each anniversary of the contract start date, BPR may increase hourly rates based on the annual change of the West Region CPI, not to exceed 3%.
BPR
ITEM 16.8.
ATTACHMENT 2
Contract No. 2021-272-4
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 19.1.
DATE: November 18, 2024
TO: Honorable Mayor and Council Members
FROM: Randi Kay Stephens, Management Analyst II
Lindsay Samples, Management Analyst I
SUBJECT: MEASURE R AND MEASURE H/COMMUNITY ENHANCEMENT &
INVESTMENT FUND CITIZEN OVERSIGHT BOARD APPOINTMENTS
RECOMMENDATION
Discuss, and select, by a majority vote of the full City Council, two, two-year term board members and two, one-year term at-large student appointees, to fill the combined Measure R and Measure H/Community Enhancement & Investment Fund Citizen Oversight Board.
RESULT OF RECOMMENDED ACTION
The two Oversight Board members and two at-large student appointees will be appointed to provide a review of how tax revenues from Measure H and Measure R are spent by the City.
BACKGROUND
With the passage of Measure H in 2014, the City Council expressed interest in establishing an oversight board that would review the way Community Enhancement & Investment Funds were spent. While not required by the voter approved sales tax measure, this oversight board would provide an additional layer of transparency to the community. With the passage of Measure R in 2020, citizen oversight was required, per the ballot language, and is accomplished by expanding the duties of the Oversight Board to review how tax revenues from both Measure H and Measure R are spent by the City of Rancho Cordova. The expanded language was part of Resolution No. 126-2021 approved by Council on August 16, 2021.
At the City Council meeting on August 21, 2017, Council provided direction to staff on the parameters for establishing an oversight board. On October 16, 2017, Council adopted Resolution No. 129-2017 establishing a Community Enhancement Fund Citizen Oversight Board (Oversight Board) with the goal of having the board members appointed in early 2018. In March 2018, five Oversight Board members were appointed by the City Council to provide a review of how tax revenues from Measure H are spent by the City. The appointed members took their oath of office in May 2018 and fulfilled their two-year terms. In 2020, the Oversight Board was expanded to seven members through Resolution No. 118-2020. The City Council updated the roles and responsibilities and number of appointments to a total of five in Resolution No. 115-2024.
Per Council direction, staff coordinates with Folsom Lake College and the City's three school
City Council Staff Report - Page 2 of 2
districts (Folsom Cordova Unified School District, Sacramento City Unified School District, and Elk Grove Unified School District) to receive recommendations for student representation on the Oversight Board. The high school representative rotates among the three primary school districts serving Rancho Cordova with an Elk Grove Unified School District student participating in 2024-2025. The terms of at-large student appointees remain one-year terms in recognition of student graduations, and to allow appointees from the various school districts to serve on the Oversight Board.
In 2024, three oversight board members' terms of service finished, and another oversight board member shared they are moving. In August, the city opened an application to invite residents of Rancho Cordova to apply to serve four-year terms on the Community Enhancement & Investment Fund Citizen Oversight Board. The City recruited applications from interested full- time residents who are registered voters in Rancho Cordova and are 18 years of age and older.
Since there are three current appointments serving through 2026, two applicants may be appointed in alignment with Resolution No. 115-2024. Of the seven applications received, six are eligible per their confirmed voter registration status and responses provided to the questions as verified by counsel. Two applicants withdrew from consideration, leaving four eligible applicants.
Additionally, City staff coordinated with Elk Grove Unified School District and Folsom Lake College and to receive recommendations for student/at-large representation on the Oversight Board. The city received four applications for the single term to be represented by Elk Grove Unified School District and one application for the seat representing Folsom Lake College in 2024-2025.
Staff has attached the applications and resumes, where available, as submitted by the adult applicants and the student/at-large applicants.
FISCAL IMPACT AND FUNDING SOURCE
The only fiscal impact is the cost of staff time to prepare for and participate in Citizen Oversight Board meetings, which is included as part of the administrative allocation that is made annually.
ATTACHMENT(S)
1. Presentation
2. Adult Applications Redacted
3. Student / At-Large Applications Redacted
MEASURE R AND MEASURE H
COMMUNITY ENHANCEMENT &
INVESTMENT FUND
CITIZEN OVERSIGHT BOARD
APPOINTMENTS
November 18, 2024
CityOfRanchoCordova.org
ITEM 19.1.
ATTACHMENT 1
• Staff will share background on the
M
easure R and Measure H Citizen
Oversight Board for the
Community Enhancement &
Investment Fund
• Council will discuss and select two
(
4) four-year term board members
and two (2) one-year term at-large
student appointees to the
Oversight Board
AGENDA
ITEM 19.1.
ATTACHMENT 1
2024 OVERSIGHT BOARD
APPOINTMENTS
Two oversight board members and two at-
large student appointees will be appointed
to provide a review of how tax revenues
from Measure H and Measure R are spent
by the City.
The new appointees will take their oath of
office at their first meeting
Four-Year Term One-Year Term
No. of Available
Appointments 2 2
ITEM 19.1.
ATTACHMENT 1
• Council to Discuss & Select Two (2)
C
itizen Oversight Board Members to serve
four-year terms
• 6 applicants were confirmed eligible to
ser
ve. Staff verified:
• Age
• Residence
• Voter Registration Status
ADULT APPLICANTS
ITEM 19.1.
ATTACHMENT 1
• Council to Discuss & Select Two (2) At-
Large/
Student Citizen Oversight Board
Members to serve one-year terms
• One may typically represent a high school from one of our
three school districts. For Academic Year 2024-
2025, Elk Grove Unified School District will have
r
epresentation. Three applicants are students at
Pleasant Grove High School and one is a student at
Sheldon High High School.
• The City received one application from a Promi
se
St
udent/Alumni during this application period.
AT-LARGE/STUDENT
APPLICANTS
ITEM 19.1.
ATTACHMENT 1
ITEM 19.1.
ATTACHMENT 2
full time in the city limits of Rancho Cordova, am at least 18 years of age, and a registered voter of Rancho Cordova.
Yes
ITEM 19.1.
ATTACHMENT 2
HOUA VANG
│ │ Rancho Cordova, CA 95670
Achiever Futuristic Relator Learner Deliberative
PROFILE
Organized and self-motivated professional driven to achieving goals that strengthen the organization, its people, and the communities it serves. Dedicated to exemplary teamwork and continuous learning. Key skills and experience include:
▪ Problem Solving
▪ Emotional Intelligence
▪ Critical Thinking
▪ Strong Project Coordination
▪ Written & Verbal Communication
▪ Multi-task between tight deadlines
WORK EXPERIENCE
Economic Prosperity Programs Coordinator – Economic Prosperity Department Opening Doors, Inc., Sacramento, CA 2023 – Present • Supporting implementation of Economic Prosperity program plans and strategies to meet the needs of the refugee and immigrant communities regarding higher/continue education, financial literacy, microlending, small business counseling, and workforce development.
• Supporting grants management including managing databases, drafting reports, collecting supporting documentation, and creating invoices. Grants range from private, local, state, and federal funding. • Contributing to the development and review of policies and systems that enhance the quality of service delivery and ensure compliance in Economic Prosperity programming.
• Monitoring program goals and objectives as well as mechanisms for measuring program’s success in achieving goals. Oversees data collection that supports program measurements.
• Managing the office supplies budget and purchases for the department. • Collaborating with External Affairs department to provide programmatic qualitative and quantitative data to contribute to the organization’s annual reports, e-newsletters, donor letters, and website.
Program Officer – U.S. Department of Transportation, Small Business Transportation Resource Center California Asian Pacific Chamber of Commerce, Sacramento, CA 2021 - 2023 • Drafted monthly and quarterly reports to funder regarding programmatic deliverables. • Provided exceptional program management and development of the Small Construction Business Development Program to assist a cohort of small disadvantaged and minority businesses in the construction and transportation industries to compete in bond-related government contracts. Also ensured the program complied to funder’s policies. Assists clients in the southwest region of California, Nevada, Hawaii, and Arizona.
• Collaborated with the Communications and Marketing department to provide programmatic qualitative and quantitative data to contribute to the organization’s annual report, e-newsletters, and website. • Successfully executed the Development Program within three months of hire, with minimal supervision, and during times of staff and leadership transitions. The program had an 80% participant-passing rate. • Executed 4 programs thus far with a $350,000+ increase in participant bonding capacity and brought in over 90+ new SBTRC clients through outreach efforts.
• Strategized with the Program Director on retention, marketing, and outreach to promote the program to increase the number of participants for upcoming programs. Responsible for the development of marketing and communication materials. • Strategized a long-term vision to host future programs and partnership development to other southwest region al states. • Supported Program Director with supporting documentation, program data, and procedures during funder’s site vists. • Contracted, recruited, and coordinated with subject matter experts to speak on various business development/management practices to a cohort of small minority businesses. Subject matter experts varied in various professional backgrounds such as statewide and federal government members, consultants, bankers, non-profits, bond/insurance agencies, accountants, financial advisors, and more.
• Led internal efforts to find solutions to collect bonding and awarded contracting data from clients on a regular basis, in addition to developing qualitative and exporting quantitative data from Neoserra (CRM system) for the program and Chamber’s reporting efforts.
• Designed feedback surveys from participants, analyzing results, and writing reports on findings with suggested solutions to better improve the program to meet client needs.
• Proactively researched and attend webinars to increase industry knowledge in government contracting practices, bonding process, small minority businesses challenges, construction, and transportation to better inform our Resource Center’s decisions and direction of the program and meet our clients’ needs.
ITEM 19.1.
ATTACHMENT 2
HOUA VANG
│ │ Rancho Cordova, CA 95670
Achiever Futuristic Relator Learner Deliberative
Project Associate - Project: California Governor’s Listos California Emergency Preparedness Campaign Valley Vision, Inc., Sacramento, CA 2019 - 2021 • Contributed to the development of the impact report regarding the success of the campaign with programmatic qualitative and quantitative data with magazine designers, copywriters/editors, and a strategic consulting firm. • Coordinated technical assistance training, correspondence, webinars, weekly meetings, and one -on-one sessions with subgrantees of non-profit partners to improve their services/accessibility of emergency preparedness resources to vulnerable populations in the APIA communities, people with disabilities,unhoused, and seniors in California. • Managed and developed strong vendor relationships and negotiations of up to 6 to 8 vendors. • Managed and tracked technology equipment shipments in partnership with AmeriCorps NCCC while providing exceptional technical support and cellular data management to 200 of its members on a national scale within a month’s timeframe. • Successfully secured an event partnership with the Natural Disaster Expo to help promote Listos California on a national scale via the event’s marketing and communications platforms. • Designed a tool for record management of produced digital materials, email correspondences, and guidance for statewide partners’ reference; statewide partners indicated this was the top three most helpful resource. • Assisted in designing feedback surveys from partners, analyzing results, and writing reports on findings with suggested solutions to better improve technical assistance to meet partners’ needs. • Took the initiative to analyze e-newsletter engagements for a data-driven solutions approach to solve unsubscribes and reader/audience retention; analysis was presented to the organization at large for input and approval . • Took the initiative to manage the successful production of two statewide webinars with nonprofit partners in partnership with the Governor’s Office to obtain feedback regarding COVID-19 messaging to diverse and vulnerable populations.
Student Program Assistant (Part-Time Positions)
California State University, Sacramento, Sacramento, CA 2014 – 2018 • Co-led, advised, mentored, and provided campus resources to a classroom of APIA first - and second-year students. • Implemented an academic recovery program for students on academic probation through research, creating a workshop, formulating advising requirements, and generating assessments to evaluate the effectiveness of the program. • Co-led and assisted in the creation of various professional, leadership, and educational development workshops for APIA, low-income, and first-generation students. Developed a collaborative partnership with various campus partners to speak on mentioned topics to a group of 20-100 students.
• Trained, onboarded, and mentored student assistants and facilitators regarding their roles, responsibilities, and navigating office policies/culture.
• Managed and co-created a leadership blog as a marketing strategy to advertise upcoming workshops by researching target audiences, scheduling interviews with student organizations, transcribing interview recordings, develop and writing content for monthly blogs; the blog resulted in students attending our workshops with 67%-83% attendance rate per workshop • Contacted local businesses for in-kind donations for semi-Annual Leadership Conferences, results between $500 - $1,000 worth of in-kind donations per year.
• Roles held in the following departments/programs: Full Circle Project, Student Organizations & Leadership, Leadership Initiative, Equal Opportunity Program, and First Year Experience.
EDUCATION
California State University, Sacramento Sacramento, CA Bachelor of Arts, Psychology 2018
VOLUNTEER WORK AND PRESENTATIONS
Managing Digital Casefiles Best Practices (for auditing), Co-Presenter 2024 Iu-Mein Community Services, Food Faire Volunteer 2024-Present Sacramento SPCA, Cat Socializer Volunteer 2022-Present APIA Scholars, Scholarship Reader 2022-Present Asian Pacific Islander Desi American College Day at Sacramento State , Co-Presenter 3/2021 • Co-Presented with Valley Vision on Work Readiness: Skills Needed for the Future • Co-Presented with APIA Scholars on Cultivating Your Authentic Leadership Style Christmas in Cordova, Gift Wrapper Volunteer 2018 and 2019 Active Minds National Conference, ‘Utilizing Emotional Intelligence in Leadership Roles’, Co-Presenter 11/2016 ITEM 19.1.
ATTACHMENT 2
ITEM 19.1.
ATTACHMENT 2
**SKIPPED**
22. Upload any additional documentation here. Examples of additional documentation are letters of recommendation, etc. **SKIPPED**
*
23. I declare, under penalty of perjury, that all statements in this application are true and complete to the best of my knowledge and belief. I legally reside full time in the city limits of Rancho Cordova, am at least 18 years of age, and a registered voter of Rancho Cordova.
Yes
ITEM 19.1.
ATTACHMENT 2
ITEM 19.1.
ATTACHMENT 2
ITEM 19.1.
ATTACHMENT 2
ITEM 19.1.
ATTACHMENT 2
ITEM 19.1.
ATTACHMENT 2
KRISTINA PEHUR, CPA, Esq.
LICENSES
Attorney at Law, State Bar of California • Issued: November 2023 • License # 351414 (Active) Certified Public Accountant, California Board of Accountancy • Issued: January 2014 • License # 122252 (Active)
EDUCATION
Juris Doctor, Lincoln Law School of Sacramento, CA • Summa Cum Laude, Valedictorian Master of Business Administration, CSU, Sacramento, CA • 3.95 GPA Master of Science in Accountancy, CSU, Sacramento, CA • 3.97 GPA Master of Arts in English & Russian, Adam Mickiewicz University of Poznan, Poland • 3.0 GPA
PROFESSIONAL EXPERIENCE
State of California, Sacramento, CA June 2011 - Present
Labor Relations Counsel, Department of Human Resources (Cal HR) (01/2024-Present) ▪ Represented state departments in arbitration hearings regarding collective bargaining agreement disputes. ▪ Assisted with administrative hearings before PERB, State Personnel Board, and Cal HR’s Statutory Appeals Unit. ▪ Conducted research and prepared legal opinions on various FLSA issues and Proposition 32 (Minimum Wage).
Technical Advisor, Taxpayers’ Rights Advocate Office, Tax & Fee Administration (CDTFA) (04/2018-01/2024) ▪ Independently investigated and resolved taxpayers’ complaints involving various compliance and audit issues. ▪ Tactfully handled and negotiated resolution of sensitive taxpayer issues that involved high-level managers.
Acting Staff Services Manager I, Governor’s Office of Emergency Services (Cal OES) (07/2017-03/2018) ▪ Developed and implemented Standard Operating Procedures for processing and handling employees’ requests for Public Assistance Applicant Files from the File Room.
▪ Developed and implemented checklists to ensure quality of outgoing correspondence; reviewed all outgoing correspondence for accuracy, completeness, and compliance with federal and state grant program requirements.
Senior Internal Auditor - Quality Assurance, Governor’s Office of Emergency Services (Cal OES) (03/2017-07/2017) ▪ Provided technical expertise and quality assurance reviews on agency’s audits and financial reporting. ▪ Assisted with establishing new SMART objectives, completing the State Leadership Accountability Act (SLAA) reporting requirements, updating the Risk-Based Audit Plan, and creating audit plan and program templates.
Grants Monitoring Supervisor, Governor’s Office of Emergency Services (Cal OES) (03/2016-03/2017) ▪ Provided direct supervision to Associate Management Auditors and Staff Services Management Auditors. ▪ Provided direction, guidance, and recommendations to ensure compliance with federal and state rules and regulations pertaining to Victim Services, Homeland Security, and Emergency Management Grants.
Associate Tax Auditor, Board of Equalization (BOE) (09/2013-03/2016) ▪ Performed various field audits of medium to large companies in California Tire Fee, Electronic Waste, Alcohol Beverages Taxes, and Cigarette and Tobacco Programs.
▪ Assisted in the development and implementation of the Centralized Revenue Opportunity System (CROS) Solution as a Subject Matter Expert for audits.
Corporation Examiner, Department of Managed Health Care (DMHC) (01/2013-09/2013) ▪ Performed medical loss ratio examinations of entities contracted with the Department of Health Care Services involving the financial and administrative affairs of these organizations.
ITEM 19.1.
ATTACHMENT 2
KRISTINA PEHUR, CPA, Esq.
Tax Auditor, Board of Equalization (BOE) (06/2011-12/2012) ▪ Conducted moderately difficult field audits involving examination of businesses subject to the Tire Recycling Fee and Covered Electronic Waste Recycling Fee laws to ensure compliance with the regulations for these programs. ▪ Reviewed financial records for completeness and accuracy of sales subject to fees and prepared audit reports.
TEACHING EXPERIENCE
Sierra College, Rocklin, CA, Part Time Faculty - Accounting/Tax January 2019 - Present American River College, Sacramento, CA, Adjunct Professor - Accounting January 2017 - May 2018
LEGAL INTERNSHIPS
California Department of Corrections and Rehabilitation (CDCR), Sacramento, CA May 2022 - December 2023 Legal Student Assistant – Office of Legal Affairs
▪ Reviewed over 600 peace officers’ confidential personnel files and provided written recommendations regarding their placement on the “Brady List” consistent with Brady v. Maryland and Governor’s message vetoing SB 1220. ▪ Participated in collaborative discussions regarding legal principles that support the recommendations. ▪ Set a precedent for one of the moral turpitude crimes to be placed on the List of Crimes of Moral Turpitude.
Sacramento County District Attorney’s Office, Sacramento, CA August 2022 - November 2022 Certified Legal Intern
▪ Drafted and successfully argued an Opposition to a Motion to Dismiss a Complaint (995 Motion). ▪ Drafted a Reply Brief to an Appeal of a Denial of a Motion to Suppress Evidence. ▪ Conducted legal research, listened to jail calls, transcribed 911 calls and body camera videos, assisted in misdemeanor court, drafted oppositions to 1203.4 motions requesting to withdraw a guilty plea (expungements). ▪ Served as a juror/foreperson on a criminal trial; completed Sacramento County DA Citizens’ Academy (2019).
California Franchise Tax Board (FTB), Sacramento, CA June 2021 - November 2021 Graduate Student Assistant - Tax Administration and Procedure Bureau (06/2021-11/2021) ▪ Handled 19 incoming appeal cases of low and moderate complexity and developed strategies to ensure the correct identification of the issues and an analysis of the facts. ▪ Researched federal and California individual income tax laws for various appeals issues, including tax return filing enforcement, erroneous refunds, Earned Income Tax Credit, Head of the Household filing status, disallowed credit carryover, unreported income, penalties and interest abatement. ▪ Utilized Professional Audit Support System (PASS) and Taxpayer Information System to draft briefs. ▪ Drafted 11 opening briefs, 2 dismissals, and extension requests to the Office of Tax Appeals. ▪ Communicated with taxpayers/appellants via phone and email; explained FTB’s position and successfully requested additional documentation for review; successfully obtained 3 withdrawals of taxpayers’ appeals.
Legal Extern - Tax Appeals Assistance Program (06/2020-05/2021) ▪ Represented taxpayers in their audit and collections appeals cases with the Office of Tax Appeals by analyzing their circumstances, researching tax law, drafting reply briefs, and providing guidance. ▪ Successfully negotiated a penalty relief on an appeal with FTB Attorney prior to the OTA Hearing.
Lincoln Law School of Sacramento, Sacramento, CA August 2020 - May 2022 Friday Review Program Coordinator – Contracts and Criminal Procedure ▪ Provided review sessions to first- and second-year students to assist them in understanding black letter law.
ITEM 19.1.
ATTACHMENT 2
ITEM 19.1.
ATTACHMENT 3
ITEM 19.1.
ATTACHMENT 3
ITEM 19.1.
ATTACHMENT 3
ITEM 19.1.
ATTACHMENT 3
ITEM 19.1.
ATTACHMENT 3
ITEM 19.1.
ATTACHMENT 3
Vraj Thakkar
● Education
______________________________________________________________________________ University of California, Davis 2024
B.S. in Neurobiology, Physiology and Behavior Science (emphasis in Neurobiology and Computation)
Cordova High School, Rancho Cordova, CA 2019
High School Diploma
● Research Experience
______________________________________________________________________________ Undergraduate Student Research Assistant , Neuromuscular Research Lab, 2021-2022 UC Davis Department of Physical Medicine and Rehabilitation, Sacramento, CA
Undergraduate Student Research Assistant Present
Dr.Temitayo O Oyegbile-Chidi’s Lab, UC Davis Department of Neurology Sacramento, CA
● Work Experience
_____________________________________________________________________________ Student Senate President, Associated Students of Folsom Lake College 2020-2021 Folsom, CA
Sales Associate, Clarks and Bostonian in Folsom Outlets 2019-2021 Folsom, CA
Student Medical Intern, HESI (Health-career Exploration Summer Institute) 2019 Shasta Regional Medical Center and Mercy Medical Center Redding, CA (80.5 hours of clinical experience)
ITEM 19.1.
ATTACHMENT 3
Vraj Thakkar
● Awards and Certification
______________________________________________________________________________ ❖ Professional Certificate from HarvardX: Computer Science for Artificial Intelligence, V alid Certificate ID: 6d47bd2bdd534793a4b7963d07acfa29 ❖ CITI Biomedical Researcher and Staff Certification (Present) ❖ CITI GCP for Clinical Trials with Investigational Drugs and Medical Devices (U.S. FDA Focus) (Present)
❖ Harvard University CS50x: CS50's Introduction to Computer Science (Completed 2023)
❖ NeuroTechX Competition 3rd Place - UC Davis NeuroTech@Davis - Team RegressionX (2023)
❖ President of Pre-Health Alliance Club at Folsom Lake College (2020-2021) ❖ Lenox Hill Neurosurgery BRAINterns Summer Program (2020) ❖ Member of Community Enhancement Fund Oversight Board for City Council of Rancho Cordova (2020-2021, 2023-2024)
❖ National Award of Air Commando Association (2019)
ITEM 19.1.
ATTACHMENT 3
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 19.2.
DATE: November 18, 2024
TO: Honorable Mayor and Council Members
FROM: Amanda Norton, Economic Development Director
SUBJECT: A RESOLUTION APPROVING THE THREE-YEAR ECONOMIC
DEVELOPMENT STRATEGIC PLAN
RECOMMENDATION
Receive the Presentation and Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of Resolution would approve the three-year Economic Development Strategic Plan for 2025-2028.
BACKGROUND
The Economic Development Strategic Plan (EDSP) is a year-long process that will guide the City of Rancho Cordova's economic development efforts for the next three (3) years. The EDSP will define a clear vision and set of strategies to enhance the City's economic prosperity, promote job growth, attract businesses, and ensure a vibrant and sustainable local economy.
On February 5, 2024, City Council approved Resolution No. 8-2024, authorizing the City Manager to execute an agreement with TIP Strategies, Inc. to develop a three (3) year EDSP.
The agreement began on March 1, 2024, and will conclude on March 31, 2025.
On June 3, 2024, the Economic Development Department and TIP Strategies, Inc., provided City Council with an update on the EDSP development. The Economic Development Department and TIP Strategies, Inc., received valuable feedback and input from City Council on the data and insights collected. The feedback was incorporated into the ongoing analysis and strategy development.
On September 3, 2024, the Economic Development Department and TIP Strategies, Inc., shared the draft strategy with City Council. The Economic Development Department and TIP Strategies, Inc. received feedback and guidance on the focus areas to ensure that the key strategies align with Rancho Cordova’s economic landscape.
The Economic Development Department and TIP Strategies, Inc. hosted:
• 2 Community Events
City Council Staff Report - Page 2 of 2
• 9 Roundtable Sessions for: Civic Leadership and Community Groups, Entrepreneurs and Startups, Finance and Banking, Real Estate (Industrial, Office, Residential, Retail), Retail and Personal Services, Workforce Development, and Higher Education • 17 One-on-One interviews with City Council Members and local leaders in economic development and business
This presentation will provide the City Council with the final draft of the Economic Development Strategic Plan. The finalized strategy reflects a collaborative vision and integrates feedback from diverse stakeholders including local businesses, community leaders, and key stakeholders.
By aligning these perspectives with actionable strategies, the EDSP aims to foster sustainable growth and support an inclusive economic environment that meets both current and future needs of Rancho Cordova’s residents and businesses.
If the EDSP is approved, the next step will be to develop the implementation plan for the EDSP.
FISCAL IMPACT AND FUNDING SOURCE
No fiscal impact is associated with this presentation and approval of the Economic Development Strategic Plan.
ATTACHMENT(S)
1. Resolution
2. Rancho Cordova Economic Development Strategic Plan
3. Presentation