CITY OF RANCHO CORDOVA
CITY COUNCIL MEETING
Monday, February 3, 2025
3:00 PM – Special Meeting
5:30 PM – Regular Meeting
David B. Roberts Council Chambers
City Hall
2729 Prospect Park Drive, Rancho Cordova
How to Observe or Listen to the Meeting:
•Online via Zoom: https://cityofranchocordova.zoom.us/j/81630466928 Webinar ID: 816 3046 6928
•By phone: +1 669 900 6833 or +1 253 215 8782
Webinar ID: 816 3046 6928
Public Comment
Members of the public who wish to address the City Council may do so in person during the meeting by completing and submitting a Speaker Card to the City Clerk.
Members of the public who wish to provide public comment via email will need to submit comments to [email protected] no later than 1:00 p.m. on Monday, February 3, 2025. Written comments received no later than 1:00 p.m. will be distributed to the Council, filed in the record, and will not be read aloud. All comments submitted later than 1:00 p.m. will be distributed to the Council.
If you have questions related to the City Council Meeting, please contact the City Clerk’s Office at (916) 851-8720 before Monday, February 3, 2025, at 1:00 p.m.
AGENDA
1. SPECIAL MEETING - CALL TO ORDER/ROLL CALL
Council Members Linda Budge, Garrett Gatewood, Joe Little, David Sander, and Mayor Siri
Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Monday, February 3, 2025
Pulipati
2. PUBLIC COMMENT
At a special meeting, citizens wishing to address the Council for any matter on the agenda may do so at the time the matter is discussed. Under the provisions of the California Government Code, the City Council is prohibited from discussing or taking action on any item not on the agenda.
3. SPECIAL MEETING
3.1. Subject: Mandatory AB 1234 Ethics Training.
Recommendation: City Council Members, Planning Commissioners, and Designated Filers, attend mandated Assembly Bill 1234 ethics training.
4. ADJOURNMENT OF SPECIAL MEETING
Mayor Pulipati will adjourn the special meeting to the regular meeting in the David B. Roberts Council Chambers.
5. REGULAR MEETING - CALL TO ORDER/ROLL CALL
Council Members Linda Budge, Garrett Gatewood, Joe Little, David Sander, and Mayor Siri Pulipati
6. METRO CABLE TV TELEVISION ANNOUNCEMENT
The Clerk will announce the meetings video recording and playback schedules.
7. PLEDGE OF ALLEGIANCE
The Mayor will call on someone in attendance to lead the Pledge.
8. INVOCATION
David Hauser with Oasis Ministries will give the invocation.
9. PRESENTATIONS
9.1. Celebrating the Cordova High School Velo Lancers and the American River Bike Patrol.
10. PUBLIC COMMENT
Members of the public wishing to address the Council for any matter not on the agenda may do so at this time by completing and submitting a Speaker Card to the City Clerk.
For items on the agenda, speakers will be called by the Mayor at the point on the agenda when the item will be heard. Speakers are encouraged to keep comments to three minutes or less and to state name and community of residence.
Under the provisions of the California Government Code, the City Council is prohibited from discussing or taking immediate action on any item not on the agenda unless it can be demonstrated to be of an emergency nature or the need to take immediate action arose after the posting of the agenda.
11. COUNCIL REPORTS
Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Monday, February 3, 2025
12. CITY MANAGER'S REPORT
13. CONSENT CALENDAR ITEMS - ROLL CALL VOTE
13.1. Subject: Meeting Minutes from the Regular City Council Meeting of January 21, 2025, and the Special Meeting of January 28, 2025.
Recommendation: Adopt the minutes.
13.2. Subject: A Resolution Authorizing the City Manager to Execute Contract No. 2025-5 in an Amount not to Exceed $391,600.00 with Zara Construction, Inc. to Construct the School Crossing Improvements Project in the Folsom Cordova and Elk Grove School Districts.
Recommendation: Adopt the Resolution.
13.3. Subject: A Resolution Authorizing the City Manager to Execute Contract No. 2025-4 in an Amount not to Exceed $337,775.50 with Martin General Engineering, Inc. to Construct the HSIP Cycle 11 Traffic Signals and Grant Line Road Safety Improvements Project.
Recommendation: Adopt the Resolution
13.4. Subject: A Resolution Authorizing the City Manager to Execute Contract Amendment No. 2021-337-3 with R.E.Y. Engineers, Inc., Increasing the contract Amount from $945,026 to an Amount not to Exceed $1,155,362 for the Countryside Neighborhood Street Rehabilitation Project.
Recommendation: Adopt the Resolution.
13.5. Subject: A Resolution of Intention to Establish the City of Rancho Cordova The Preserve Community Facilities District No. 2025-1, to Levy a Special Tax Therein, and to Incur Bonded Indebtedness in and for the District to Finance the Acquisition and Construction of Certain Public Facilities in and for Such District.
Recommendation: Adopt the Resolutions.
14. CONSENT PUBLIC HEARING ITEMS - ROLL CALL VOTE
None.
15. PUBLIC HEARING ITEMS
None.
16. REGULAR CALENDAR ITEMS
16.1. Subject: Planning Commission Regular Members Nomination and Selection.
Recommendation: Receive a nomination from Council Members Little, Sander, Vice Mayor Gatewood, and Mayor Pulipati for the regular member Planning Commission vacancies and make a motion to approve the four (4) members.
16.2. Subject: A Resolution Authorizing the Issuance of Special Tax Bonds for and on Behalf of Improvement Area No. 2 of the City of Rancho Cordova The Ranch Community Facilities District No. 2021-1, Approving and Directing the Execution of a Fiscal Agent Agreement, Approving the Form of Preliminary Official Statement, Approving Sale of Such Bonds, and Approving Other Related Documents and Actions.
Recommendation: Adopt the Resolution.
16.3. Subject: Appointment of Real Property Negotiators City Manager Micah Runner, and City Attorney Adam U. Lindgren, for the Following Properties and Assessor's Parcel Numbers
Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Monday, February 3, 2025
(APN): 3649 Femoyer St. APN 067-1040-005-0000, APN 067-0010-113-0000, a portion of APN 067-1040-006-0000, and 9978 Folsom Boulevard, APN 077-0010-001-0000.
Recommendation: Approve appointment of Real Property Negotiators.
17. COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
18. ADJOURN TO CLOSED SESSION
The Mayor will adjourn the meeting to closed session.
19. CLOSED SESSION - CALL TO ORDER/ROLL CALL
Council Members Linda Budge, Garrett Gatewood, Joe Little, David Sander, and Mayor Siri Pulipati
20. CLOSED SESSION
The Council will meet in closed session to discuss the following:
20.1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Property: 10801 White Rock Road, Rancho Cordova APN: 072-0610-091- 0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney.
Negotiating Parties: Brooks Erickson. Under Negotiation: Price and Terms of Payment.
20.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Properties: APN 077-0050-058-0000, 10503 Armstrong Ave. APN 067- 0990-005-0000, APN 067-0010-039-0000, APN 067-0010-093-0000 (southeast portion), 3659 Femoyer St. APN 067-0010-094-0000, APN: 072-0610-091-0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney. Negotiating Parties: County of Sacramento. Under Negotiation: Price and Terms of Payment.
20.3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Properties: 3649 Femoyer St. APN 067-1040-005-0000, APN 067-0010- 113-0000, and a portion of APN 067-1040-006-0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney. Negotiating Parties: County of Sacramento.
Under Negotiation: Price and Terms of Payment.
20.4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8: Properties: 9978 Folsom Boulevard, APN: 077-0010-001-0000. City Negotiators: Micah Runner, City Manager, and Adam U. Lindgren, City Attorney. Negotiating Parties: PENSCO TR C-O CUST FBO JD PICA. Under Negotiation: Price and Terms of Payment.
21. OPEN SESSION - REPORT FROM CLOSED SESSION
The City Attorney will report on action taken in closed session.
22. ADJOURNMENT
ADDITIONAL INFORMATION
Special Meetings listed below are subject to change/cancellation without further notice.
Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Monday, February 3, 2025
Unless the Council adopts a motion to extend the meeting, any item that is not initiated before 11:00 p.m. will be continued to the next day at 5:30 p.m. or scheduled on the next regular meeting agenda of the Council.
Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Rancho Cordova City Hall.
The agenda items are accessible on the City’s website at www.cityofranchocordova.org on Thursdays or Fridays prior to the Regular City Council Meeting.
UPCOMING MEETINGS
February 11, 2025 5:30 PM Special Meeting/Work Session
February 18, 2025 5:30 PM Regular Meeting
February 25, 2025 5:30 PM Special Meeting/Work Session
March 3, 2025 4:00 PM Special Meeting/5:30 PM Regular Meeting March 17, 2025 5:30 PM Regular Meeting
March 25, 2025 5:30 PM Special Meeting/Work Session
April 7, 2025 4:00 PM Special Meeting/5:30 PM Regular Meeting April 18, 2025 5:30 PM Regular Meeting
April 26, 2025 5:30 PM Special Meeting/Work Session
If you have any technical questions related to the agenda items, please contact City Hall at (916) 851- 8700.
The Rancho Cordova City Council meeting will be videotaped in its entirety and will be cablecast without interruption on Metro Cable 14, the Government Affairs Channel on the Comcast and AT&T U-Verse Cable Systems. Closed Captioning will be available on the playback cablecast. A DVD copy is available from the City Clerk’s Department and a webcast of this meeting will be available for viewing via video streaming from the City’s website within 48 hours of adjournment of this meeting.
In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (916) 851-8720 at least 48 hours prior to the meeting.
CERTIFICATION OF POSTING OF AGENDA
I, Stacy Leitner, City Clerk for the City of Rancho Cordova, declare that the foregoing agenda for the February 3, 2025, Regular Meeting of the Rancho Cordova City Council was posted and available for review on January 30, 2025, at City Hall of the City of Rancho Cordova, 2729 Prospect Park Drive, Rancho Cordova, California, 95670. The agenda is also available on the city website at www.cityofranchocordova.org.
Rancho Cordova City Council - AGENDA
Special and Regular Meeting of Monday, February 3, 2025
Signed January 30, 2025, at Rancho Cordova, California.
Stacy Leitner, CMC
City Clerk
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 3.1.
DATE: February 3, 2025
TO: Honorable Mayor and Council Members
FROM: Adam Lindgren, City Attorney
SUBJECT: MANDATORY AB 1234 ETHICS TRAINING
RECOMMENDATION
City Council Members, Planning Commissioners, and Designated Filers, attend mandated Assembly Bill 1234 ethics training.
RESULT OF RECOMMENDED ACTION
Upon completion of a two-hour training session, City officials will receive the minimum ethical standards and laws training, as required every two years.
BACKGROUND
AB 1234 requires that local agency officials obtain at least two hours of ethics training at least once every two years thereafter, if they receive compensation, a salary or stipend, and/or reimbursement for expenses. “Local agency officials” includes city council members and planning commissioners or other members of commissions or committees. AB 1234 also authorizes local agencies to designate local agency employees to obtain ethics training under AB 1234.
The required curriculum under AB 1234 includes:
•Laws relating to personal financial gain, including, but not limited to laws prohibiting bribery and conflict-of-interest laws;
•Laws relating to claiming prerequisites of office, including, but not limited to, gift and travel restrictions, prohibitions against the use of public resources for personal or political purposes, prohibitions against gifts of public funds, mass mailing restrictions, and prohibitions against acceptance of free or discounted transportation by transportation companies;
•Government transparency laws, including, but not limited to, financial interest disclosure requirements and open government laws such as the Brown Act and the Public Records Act; and
•Laws relating to fair processes, including, but not limited to, common law bias prohibitions, due process requirements, incompatible offices, competitive bidding
City Council Staff Report - Page 2 of 2
requirements for public contracts, and disqualification from participating in decisions affecting family members.
Recordkeeping
Following completion of the ethics training, City officials will be provided with a proof of participation.
ATTACHMENT(S)
1. Presentation
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
PUBLIC OFFICIAL TRAINING SERIES
AB 1234 ETHICS TRAINING
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
City of Rancho Cordova
City Council
General Training
Adam Lindgren, City Attorney
Anthony Amara, Associate
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Why Are We Here?
• California state law (AB 1234)
• Cal. Govt. Code Sec. 53235.1
– Mandates ethics training within first year of appointment – All local elected officials or members of legislative bodie
s who receive any compensation or expense
reimbursements
– And employees designated by the legislative body
Must receive 2 hours of
training every 2 years
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
4 Training Overview
I. Personal Financial Gain by Public Officials
– Conflicts of Interest Under the Political Reform Act
– Contractual Conflicts of Interest (Gov’t Code § 1090) – Conflicts of Interest and Campaign Contributions
– Conflicts of Interest When Leaving Office
– Bribery
II. Laws Regarding Claiming
– Perquisites of Office
– Limitations on Receipt of Gifts
– Honoraria Ban
– Misuse of Public Funds
– Prohibitions Against Gifts of Public Funds
– Mass Mailing Restrictions
– Prohibitions Against Free or Discounted
– Transportation by Transportation Companies
III. Government Transparency Laws
– Economic Interest Disclosure under the Political
R
eform Act
– Brown Act
– Public Records Act
I
V. Laws Relating to Fair Processes
– Common Law Bias Prohibitions
– Due Process Requirements
– Doctrine of Incompatible Offices
– Incompatible Activities
– Competitive Bidding Requirements for Public
Contracts
– Disqualification from Participating in Decisions
Affecting Family Members (Anti-Nepotism Laws)
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
General Ethics Principles
• Values such as transparency, trustworthiness, respect, fairness and r
esponsibility promote public trust in government, and advance the reputation of the City
• Important to avoid even the appearance of impropriety – Ethics laws merely set minimum standards for conduct
• Ethics goes beyond meeting legal requirements
– About doing what we ought to do
– Doing more than what’s minimally required
– Set a higher standard
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
I. Personal Financial Gain by Public Officials
• Conflicts of Interest under the Political Reform Act (PRA) • Contractual Conflicts of Interest (Gov’t Code § 1090) • Conflicts of Interest and Campaign Contributions
• Conflicts of Interest when Leaving Office
• Bribery
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
I. Personal Financial Gain by Public Officials
Conflicts of Interest under PRA
• Basic Rule
• Public officials* have a disqualifying conflict of interest under the P
olitical Reform Act of 1974 when a decision has a:
– Reasonably foreseeable material financial effect on an official’s e
conomic interest
– Different from the effect on the public generally
– * For purposes of this rule, a “Public Official” is every member, officer, o
r employee and certain consultants of a state or local government agency
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
I. Personal Financial Gain by Public Officials
• What is an “Economic Interest” under the PRA?
• Business investments of $2,000 or more
• Business management positions or employment in for-p rofit entities • Real property Interests of $2,000 or more
• Sources of income of $500 or more (within previous 12 months) • Sources of gifts of $590 or more (within previous 12 months) ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
I. Personal Financial Gain by Public Officials
• How do you determine if the “Economic Interest” qualifies as a Conflict o
f Interest under the PRA?
• Four-P art Test
1. Is the financial effect “reasonably foreseeable”?
2. Is it material?
3. Is the effect on the official the same as on the “public generally?
4. Is the official “making, participating in the making, or using their pos
ition to influence” the governmental decision from which the financial effects result?
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
I. Personal Financial Gain by Public Officials
Conflicts of Interest under PRA
STEP 1:
Is the
financial effect
“reasonably
foreseeable?”
STANDARD:
“Realistic possibility
and more than
hypothetical or
theoretical”
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
I. Personal Financial Gain by Public Officials
Conflicts of Interest under PRA
• Q: Is it material?
• A: Determine correct “materiality standard”
• Materiality is a measure of “how important” it is.
• Rules vary by type of financial interest.
• In general, materiality is presumed when the public
o
fficial's financial interest is a party to, or the subject of, the governmental decision.
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
I. Personal Financial Gain by Public Officials
Conflicts of Interest under PRA
• Is the effect on the official the same as on the “public generally”? • Effect on official is indistinguishable from its effect on the public g
enerally if:
– Significant segment of public is affected (i.e., 25% of all businesses, r
eal property or individuals in the jurisdiction); and
– Effect on their interest is not unique compared to the effect on a s
ignificant segment
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
I. Personal Financial Gain by Public Officials
Conflicts of Interest under PRA
• Is the official “making, participating in the making, or using th
eir position to influence” the governmental decision from which the financial effects result?
Determine if the official is:
• Making a decision
• Participating in a decision
• Using official position to
attempt to influence a decision
Official may still
participate if an
exemption applies
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
I. Personal Financial Gain by Public Officials
Conflicts of Interest under PRA: Recusal
• Public official with a disqualifying interest must:
– Publicly identify interest in sufficient detail
– Recuse self from discussions or acting on matter
– Leave room, unless matter on consent agenda
May speak during public
comment on certain
personal interests.
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Penalties for Violations of Political Reform Act
• Administrative Fine - $5,000 fine per violation imposed by FPPC • Civil Remedy - If official derived economic benefit from decision, fine could amount to 3 times the benefit received
• Criminal Sanctions - If the official knowingly or willingly violated the law:
misdemeanor conviction, fine of $10,000 or 3 times value of benefit conferred (whichever is greater, and the official disqualified from public office for 4 years)
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
I. Personal Financial Gain by Public Officials
Conflicts of Interest in Contracts
Basic Rule
(Gov. Code Section 1090)
• Prohibits public officials
and employees from
having financial
interests…
• In contracts…
• Made by them
in their official
capacities
Applies Broadly
• Applies to renewals,
extensions, and oral
contracts
• Financial interests
in contracts are broadly
construed
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
I. Personal Financial Gain by Public Officials
Conflicts of Interest in Contracts
• Legislative body deemed to make all agency contracts
• Legislative body members are deemed to have participated in making all contracts of the agency, except where an exception applies – Prevents the agency from entering into a contract in which a member o
f the agency’s board or commission has a financial interest • Employees can avoid prohibition by not participating in the making of the c
ontract. Abstention does not always address a 1090 conflict. • Tell staff and CA as early as possible.
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
I. Personal Financial Gain by Public Officials
Conflicts of Interest in Contracts
• Remote Interest Exceptions
• Public official does not have an interest in a contract if:
– the interest is “remote”
– the interest is disclosed to the legislative body and noted in official r
ecords
– and the official does not vote (applies only to multi-m ember bodies) ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
I. Personal Financial Gain by Public Officials
Conflicts of Interest in Contracts
• Remote Interest Exceptions: Examples
– Employee or officer of non-profit
– Landlord or tenant of contracting party
– Salary or per diem from a directly
involved government department
– Engineer, geologist, architect, or planner
employed by a consulting engineering or
architectural firm
– Owner/partner of a firm who serves as
appointed member of unelected board
or commission
– Supplier of same goods and services for
5 years prior to election/appointment
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
I. Personal Financial Gain by Public Officials
Conflicts of Interest in Contracts
• Non-I nterest Exceptions
• Public official is deemed not interested and
may
participate in making of the contract.
• Examples:
– Ownership of less than 3% of stock, constituting less than 5% of income – Spouse of officer/employee of public agency, if the office holding or employment has e
xisted at least one year prior to the spouse’s election/appointment – Salary or per diem from a non-d irectly involved government department – Non-s alaried member of non- profit, with disclosure and noting records ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
I. Personal Financial Gain by Public Officials
Conflicts of Interest in Contracts
• Consequences of Violations
• Contract is void and unenforceable
– Payments made to the contracting party must be returned to the p
ublic agency
– Public agency may keep benefit of the contract
• Willful violations are criminal
– Permanently disqualified from holding office
• FPPC now has jurisdiction and can issue administrative fines – Offering section 1090 advice
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
GOVERNMENT CODE SECTION 1090
No Execution = No Violation
• If the prohibited contract is never executed, there is no violation of S
ection 1090
• If a potential Section 1090 conflict is discovered, City doesn’t allow the c
ontract to be executed
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
I. Personal Financial Gain by Public Officials
Conflicts of Interest in Campaign Contributions: Basic Rule • Public officials are disqualified from making a decision involving a l
icense, permit, or entitlement for use if official has accepted, solicited, or directed a campaign contribution exceeding $500 in the preceding 12 months.
– Official may not accept a campaign contribution exceeding $500 w
hile an application is pending, and for twelve months after the decision is made.
– An appointed member of a planning commission seeking election to t
he same city council must abstain from a campaign contributor applying for a planning commission approval.
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
I. Personal Financial Gain by Public Officials
Conflicts of Interest When Leaving Office
Lobbying
Former
Agency
Decisions
Involving
Prospective
Employers
• One year ban on lobbying former agency
• Applies to elected officials, executives, and general managers • Applies only if compensated and representing another person • Public officials and employees are prohibited from being in
volved in governmental decisions directly relating to a prospective employer
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
I. Personal Financial Gain by Public Officials
25 ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
I. Personal Financial Gain by Public Officials
• Bribery
• Basic Rule
• Elements of the crime
– A governmental official (elected, appointed, employed); – Requests, takes, or agrees to take a bribe; and
– Represents that the bribe would unlawfully influence
v
ote decision, or opinion.
– Representation can be express or implied.
• Must have corrupt intent that official duty would be
u
nlawfully influenced
“anything of
value or
advantage,
present or
prospective”
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Quiz
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Question #1
• The City Council will be hosting a regional event and they want City staff t
o contract with a restaurant to cater.
• The spouse of a City Council Member owns the restaurant and offers to p
rovide the food at a discount.
• Can the City enter into an agreement with the business? ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Answer to Question #1
• No, the City cannot enter into an agreement with a restaurant owned by t
he spouse of the Council Member even though the food will be provided at a discount.
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Question #2
A developer seeks a
contract for services
from the City.
Can the City Councilmember participate
in consideration of the Project?
The City Councilmember has plans to run for
Council and received a $400 campaign
contribution from the Developer 10 months ago.
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
• Yes, the threshold for a Council member or Planning Commissioner to a
bstain from a vote involving their contributor is $500.
Answer to Question #2
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
• Limitations on the receipt of gifts
• Honoraria ban
• Misuse of public funds
• Prohibitions against gifts of public funds
• Mass mailing restrictions
• Prohibitions against acceptance
of
free or discounted transportation
from transportation companies
II. Laws Relating to Claiming Perquisites of Office
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
• Gift Limit Prohibition:
– Public officials
an
d employees…
– May not accept…
– Gifts…
– From a single source…
– During a calendar year…
– In excess of $630 (1/1/25).
II. Laws Relating to Claiming Perquisites of Office
• Gifts received in excess of $50 from
a single source in a calendar year
must be reported
• Public Officials may not accept a
gift in excess of $630 from a single
source in a calendar year.
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
What is a gift?
• Anything of value that provides a personal benefit for which the donor d
oes not receive equivalent consideration
• Includes rebates or discounts unless given in the regular c
ourse of business to members of the public
II. Laws Relating to Claiming Perquisites of Office
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
When is a Gift received?
• The public official has actual possession of the gift; or • When the official takes any action exercising direction or control over the g
ift, including discarding the gift or turning it over to another person. • Give it back or donate it to charity
II. Laws Relating to Claiming Perquisites of Office
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
II. Laws Relating to Claiming Perquisites of Office
Gifts: Numerous Exceptions
• Gifts Returned
• Gifts donated to charity (without
c
laiming a deduction)
• Gifts from family members
• Informational material
• Inheritance
• Leave credits
• Disaster relief provisions
• Travel and subsistence as part of
c
ampaign activities
• Entrance to an event while
p
erforming a ceremonial role
(includes one guest)
• Prizes received in a bona fide
c
ompetition
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
II. Laws Relating to Claiming Perquisites of Office
• Benefits received as a
g
uest attending a wedding
• Bereavement offerings
• Acts of neighborliness
• Reciprocal exchanges
in
a social relationship
• Personalized plaques or trophies
v
alued at less than $250
• Bona fide date or dating
r
elationship
• Acts of human compassion
• Gifts from long-t erm, close
personal friends
Gifts: Numerous Exceptions to Gift Rule
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Special Exceptions for Travel Payments
• Some payments are not subject to limits and not reportable – Payments by government agency or non-pr ofit
• Others are not subject to limits but are reportable
• Travel rules are very specific; check with legal counsel if your travel will b
e paid for by a third party
II. Laws Relating to Claiming Perquisites of Office
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Honoraria Ban
• Elected officials, city managers,
an
d city attorneys, may not
accept any payment for:
– Giving a speech,
– Publishing an article, or
– Attending a public or private
co
nference, convention,
meeting, social event, meal, or
similar gathering.
II. Laws Relating to Claiming Perquisites of Office
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Honoraria Ban Exceptions
• Bona fide business (teaching, practicing law, banking, medicine) • Returned honorarium
• Donated to agency general fund
• Made directly to a bona fide non-pr ofit
• Campaign contributions (but must be reported)
II. Laws Relating to Claiming Perquisites of Office
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Misuse of Public Funds
• Public officials and employees may not use public resources for any pr
ivate gain
– Whether financial or political
– Government cannot expend resources to promote a partisan position i
n an election campaign
– But it can educate about ballot measures
II. Laws Relating to Claiming Perquisites of Office
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
II. Laws Relating to Claiming Perquisites of Office
Gifts of Public Funds: Constitutional Prohibition
• Legislative body’s determination of a public
pu
rpose is given great deference
• An expenditure is not a gift if it serves a public
p
urpose, even if it benefits a private party
Public agencies
may not
make gifts of
public funds
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Mass Mailing Prohibition Basic Rule
• A “mass mailing” is:
– A tangible item sent or delivered
– To 200 or more people within a calendar month
– That “features” an elected officer by:
• Including the photograph or signature, or
• Singling out the officer by the manner of display of name or office i
n the layout, such as headlines, captions, type size, or type color – For which the costs of design, production, and printing exceed $50 a
nd are paid with public monies
II. Laws Relating to Claiming Perquisites of Office
Mass
mailings
may not be
sent at
public
expense
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Acceptance of Free or Discounted Travel From Travel Companies • California Constitution prohibits public officers (not all employees) from ac
cepting free passes or discounts from a transportation company – One who accepts f orfeits his/her office
– Prohibition does not apply to discounts
o
ffered to the general public
II. Laws Relating to Claiming Perquisites of Office
FREE TRAVEL
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Quiz
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
• Your neighbor, a local developer, is going on vacation and gives you two t
ickets to the A’s game. Face value on each ticket is $300. • Can you accept the tickets?
Question #3
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
• Yes, the combined value of the tickets is less than $630. Assuming your n
eighbor has not given you any other gifts such that you have received more than $630 from them in the calendar year, you can accept the tickets. However, as the gift is in excess of $50, you will need to disclose the gift.
• You can, but should you accept the tickets?
– Best not to. Remember, strive for a higher standard. • What about if the person giving you the tickets is a vendor on a contract t
hat was approved the prior month by the City Council?
– Answer: You can’t accept it. The gift limit is $630, but the Levine Act l
imit is $500.
Answer to Question #3
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
• If I received a reportable gift of two tickets to a concert v
alued at $100 each, but gave the tickets to a friend
because I could not attend the concert, do I have any
reporting obligations?
Question #4
48 ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
• Yes. Since you accepted the gift and exercised discretion a
nd control of the use of the tickets, you must disclose the gift.
Answer to Question #4
49 ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
• Economic interest disclosure
un
der the Political Reform Act
• Brown Act
• Public Records Act
III. Government Transparency Laws
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Public Policy Considerations
• Economic Interest Disclosure
– Public has right to know public officials’ economic interests that may af
fect their official decisions
• Right to access/information
– People have a right to access information that enables them to monitor t
he functioning of government.
• Brown Act
– The people have a right to be informed about the conduct of their b
usiness, and for deliberations to be conducted and actions to be taken openly (absent an exception).
III. Government Transparency Laws
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Economic Interest Disclosure
• A Form 700 must be filed by enumerated
pu
blic officials including those listed in an
agency’s Conflict of Interest Code
• Filed upon taking office, leaving office, and on
an
annual basis
• Requires disclosure of personal financial
i
nterests
• New law in 2025 requires electronic filing
III. Government Transparency Laws
It’s a public
document!
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Form 700 Key Points
• Remember to list
s
pouse/domestic
partner income
III. Government Transparency Laws
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
III. Government Transparency Laws
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Brown Act: Open Meeting Requirements
• Meetings…
• Of Legislative Bodies…
• Shall be open and public
III. Government Transparency Laws
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Legislative Bodies
III. Government Transparency Laws
What is a legislative body?
Governing body
Appointed body
Standing committee
What is not a legislative
body?
Ad hoc committee if
comprised
of less than a
quorum
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Brown Act Definition of “Meetings”
• A congregation of a majority of the members at the same time and place t
o hear, discuss, or deliberate on an item of business within the agency’s subject matter jurisdiction
• Exceptions:
III. Government Transparency Laws
– Conferences
– Community meetings
– Social or ceremonial
occasions
– Individual contacts
– Standing committees
– Meetings of other legislative
bodies
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Brown Act: Avoiding “Serial Meetings”
• A majority may not, outside
a m
eeting, use a series of
communications to discuss,
deliberate, or take action
on any item of business
– Does not prevent employees and officials from engaging in separate c
onversations outside of a meeting provided that the comments or positions of other members are not communicated
III. Government Transparency Laws
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Brown Act—Avoiding “Serial Meetings”
Examples:
• Hub and spoke
• A staff member (the hub) communicates with members of a legislative body
(the spokes)
One-by-one for input on a proposed action and in the process reveals members’ positions to other members
III. Government Transparency Laws
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Brown Act—Avoiding “Serial Meetings”
Examples:
• Daisy Chain
• Member A contacts Member B, Member B contacts Member C, Member C c
ontacts Member D and so on, until a quorum has discussed, deliberated or take action on an item within the legislative body’s subject matter jurisdiction
III. Government Transparency Laws
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Brown Act: AB 992 (Social Media)
• Amends Government Code section 54952.2 to clarify that most c
ommunications on social media are permissible.
• Bright-l ine rule: Members of a legislative body may not respond directly to any communications posted on the internet by other members of the same legislative body regarding a matter within the jurisdiction of the legislative body.
• This includes “liking” posts on social media.
III. Government Transparency Laws
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
III. Government Transparency Laws
Brown Act: Closed Sessions
• Closed session discussions
ar
e confidential
• Required to publicly report
c
ertain actions taken in closed
session
• Permissible Closed Session
T
opics:
– Real estate negotiations
– Pending or threatened
l
itigation
– Initiation of litigation
– Personnel
– Labor negotiations
– Public security
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
III. Government Transparency Laws
Brown Act: May take action only on items on posted agenda • Posting requirements:
– Regular meetings must be posted 72 hours before meeting – Special meetings must be posted 24 hours before meeting • Exceptions:
– Emergency
– Urgency need for immediate action
came to agency’s attention after
posting the agenda
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Brown Act: Public Participation Rights
• Regular meetings must provide an opportunity for the public to speak r
egarding on any matter within the body’s jurisdiction
– Legislative body may briefly discuss
t
hese items and refer matters to staff,
but cannot take action
– Public can address the legislative body
o
n matters on the agenda before or
during consideration of the item
III. Government Transparency Laws
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Brown Act: Public Participation Rights
• Public has the right to make audio/video recordings
III. Government Transparency Laws
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Quiz
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
A Commission member e-mails a newspaper article pertaining to an upcoming agenda item to the other four Commission members.
The Commission member indicates support for the agenda item based on the article and three members respond back to the email and indicate that they also support the item and that the information was very helpful. • Was this a Brown Act violation?
Question #5
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
• Yes, the Commission members participated in a discussion of an item w
ithin the jurisdiction of the body that was not noticed, open or public.
Answer to Question #5
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Public Records Act
III. Government Transparency Laws
Transparency Privacy
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Public Records Act: Basic Rule
• All non-e xempt, state and local government agency records in any form or medium are subject to public inspection during office hours or copying upon payment of duplication costs
III. Government Transparency Laws
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Public Records Act: Duty to Assist Requestors
• Agencies are required to
– Assist requestors with identifying records and information – Describe the information technology and physical location in which t
he records exist
– Provide suggestions for overcoming any practical basis for denying a
ccess to the records or information sought
III. Government Transparency Laws
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Public Records Act: Exemptions
• Drafts
• Pending litigation
• Personnel records
• Medical, dental, and other insurance records
• Closed session materials
• Records protected by the attorney-c lient privilege
III. Government Transparency Laws
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Public Records Act
• Emails and text messages about public business on personal phones, d
evices, or accounts
– CA Supreme Court held that these records are subject to disclosure i
n response to a Public Records Act request.
(City of San Jose et al. v. Superior Court)
III. Government Transparency Laws
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Other Resources:
• Confer with legal counsel
• FPPC W ebsite: Economic Disclosure Fact Sheet. www.fppc.ca.gov • Open & Public VI: A User’s Guide to the Ralph M. Brown Act III. Government Transparency Laws
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
• Common law bias prohibitions
• Due process requirements
• Doctrine of Incompatible Offices and
I
ncompatible Activities
• Disqualification from participating
i
n decisions affecting family members
(anti-nepotism laws)
• Competitive bidding requirements for
pu
blic contracts
IV. Laws Relating to Fair Processes
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Common Law Bias Prohibition
• Elements:
– A public officer…
– Must exercise the powers conferred on him or her with disinterested s
kill, zeal, and diligence, and primarily for the benefit of the public • No pre-d etermined, unchangeable positions for or against a particular party or individual
• One cannot be tempted by personal or pecuniary interests • Applies to non-f
inancial interests
• Disqualifies one from participating
IV. Laws Relating to Fair Processes
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Due Process Requirements
• Applies only to “quasi-j udicial” matters (i.e., those involving the application of existing rules to a specific set of facts) – “Procedural due process” gives those
w
ith a property interest a right to:
– Notice and opportunity to be heard by
– A fair and impartial decision maker
– Bias was found where a Council Member exchanged emails, had me
etings, and said that “he had the votes” to deny the CUP . This demonstrated that he pre-judged the matter. (Petrovich Development Co. LLC v. City of Sacramento.)
IV. Laws Relating to Fair Processes
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Doctrine of Incompatible Offices
• Government Code § 1099
• Elements
– A person may not hold two public
o
ffices simultaneously
– If the potential for conflict or overlap
in
the functions or responsibilities in the office exist
– Forfeiture of first office
– Often requires individual analysis of specific offices – Common law rule often overridden by statue
IV. Laws Relating to Fair Processes
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Incompatible Activities
• Elements (Gov’t Code § 1126):
– Agency officers and employees
– Shall not engage in any employment,
ac
tivity, or enterprise
– For compensation
– Which is inconsistent, incompatible,
in
conflict with, or inimical to his or
her duties
IV. Laws Relating to Fair Processes
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Anti-Nepotism Laws and Policies
• Disqualification from participating
i
n decisions affecting family members (anti-nepotism laws) – Political Reform Act requires recusal when
d
ecisions have a material impact on one’s
spouse or dependent children.
– Section 1090
– Common law bias will require recusal in
man
y cases.
IV. Laws Relating to Fair Processes
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Competitive Bidding Requirements
• Public works projects above a certain amount must be awarded to l
owest responsible bidder
– Generally, applies only to construction projects
IV. Laws Relating to Fair Processes
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
IV . Laws Relating to Fair Processes
Competitive Bidding Requirements
Not to
protect
bidders
Guards against
favoritism, fraud,
and corruption
Prevents waste of public
funds
Seeks to obtain best economic
result for the public
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Quiz
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
• The City Council processes and approves a contract with F
un On Ice Co. to buy a portable iceskating rink with a
state-of-the-art drone lights show and AI DJ.
• Eight months after approving the contract a City Council member
and a Planning Commissioner call the owner Fun
on Ice and ask for a $1,000 contribution to each of their campaigns. Is this allowed?
Question #6
84 ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
• A. Not allowed. A campaign contribution of over $500 c
annot be accepted within 12 months of the approval of
the contract.
• Q. What if the Council member had asked for or accepted th
e contribution 18 months before they find out Fun On Ice was in consideration for the contract and 24 months before the contract was considered by Council?
• Q. Beyond the requirements of the law, how does it look? Answer to Question #6
85 ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
A Council Member’s best friend is applying for a
design review permit. The Council Member knows
that their best friend will be very upset if she does not vote for the application, and it could affect their
relationship.
• Can the Council Member participate in
t
he decision?
Question #7
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
• It depends. If, despite the personal relationship, the Council Member can e
xercise their powers with disinterested skill, zeal, and diligence, and primarily for the benefit of the public, then she may participate in the decision. If the Council Member believes that the personal relationship would affect their ability to exercise their duties impartially, then she may have a common law conflict of interest and recusal is appropriate.
Answer to Question #7
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
I hold two other board positions
in addition to my position with
the county.
Must I file three statements of
economic interests?
Question #8
88 ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Yes, three are required. However, you may complete one statement listing the county and the two boards on the Cover Page or an attachment as the agencies for which you will be filing. Report your economic interests using the largest jurisdiction and highest disclosure requirements assigned to you by the three agencies.
Make two copies of the entire statement before signing it, sign each copy with an original signature, and distribute one original to the county and to each of the two boards. Remember to complete separate statements for positions that you leave or assume during the year.
Answer to Question #8
89 ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
My spouse and I are currently
separated and in the process of
obtaining a divorce.
Must I still report my spouse's
income, investments, and
interest in real property?
Question #9
90 ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Yes. A public official must continue to report a spouse's economic interests until such time as dissolution of
marriage proceedings is final. However, if a separate
property agreement has been reached prior to that time, your estranged spouse's income may not have to be
reported. Contact the FPPC for more information.
Answer to Question #9
91 ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
I have an investment interest in
shares of stock in a company
that does not have an office in
my jurisdiction.
Must I still disclose my
investment interest in this
company?
Question #10
92 ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Probably. The definition of "doing business in the
jurisdiction" is not limited to whether the business has an office or physical location in your jurisdiction.
Answer to Question #10
93 ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
My spouse and I have a living
trust. The trust holds rental
property in my jurisdiction, our
primary residence, and
investments in diversified mutual
funds. I have full disclosure.
How is this trust disclosed?
Question #11
94 ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Disclose the name of the trust, the rental property and its income on Schedule A-2. Your primary residence and
investments in diversified mutual funds registered with the SEC are not reportable.
Answer to Question #11
95 ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
We have a Section 529 account
set up to save money for our
son's college education.
Is this reportable?
Question #12
96 ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
If the Section 529 account contains reportable interests (e.g., common stock valued at $2,000 or more), those
interests are reportable (not the actual Section 529
account). If the account contains solely mutual funds,
then nothing is reported.
Answer to Question #12
97 ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
My agency is responsible for disbursing grants. An
applicant (501(c)(3) organization) met with agency
employees to present its application. At this meeting, the applicant provided food and beverages. Would the food
and beverages be considered gifts to the employees?
These employees are designated in our agency's conflict of interest code and the applicant is a reportable source of income under the code.
Question #13
98 ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
Yes. If the value of the food and beverages consumed by any one filer, plus any other gifts received from the same source during the reporting period total $50 or more, the food and beverages would be reported using the fair
market value and would be subject to the gift limit.
Answer to Question #13
99 ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
I received free admission to an
educational conference related to
my official duties. Part of the
conference fees included a round of
golf.
Is the value of the golf considered
informational material?
Question #14
100
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
No. The value of personal benefits, such as golf,
attendance at a concert, or sporting event, are gifts
subject to reporting and limits.
Answer to Question #14
101
ITEM 3.1.
ATTACHMENT 1
meyersnave.com
Oakland | Los Angeles | Sacramento | San Diego
• Contact the City Attorney and staff
as
soon as you identify the
potential conflict
• Contact the FPPC
– Toll-f ree advice line: 1 (866) ASK- FPPC
– Email advice: [email protected]
• Contact the City Attorney
Questions?
ITEM 3.1.
ATTACHMENT 1
ITEM 13.1. ATTACHMENT 1
CITY OF RANCHO CORDOVA
CITY COUNCIL MEETING
Tuesday, January 21, 2025
5:30 PM – Regular Meeting
David B. Roberts Council Chambers
City Hall
2729 Prospect Park Drive, Rancho Cordova
DRAFT MINUTES
1. REGULAR MEETING - CALL TO ORDER/ROLL CALL
Mayor Pulipati called the Regular meeting to order in the David B. Roberts Council Chambers at 5:35 p.m.
Council Members Present: Linda Budge, Garrett Gatewood, Joe Little, David Sander, and Mayor Siri Pulipati
Council Members Absent: None
Staff Members Present: Stacy Leitner, Adam Lindgren, Persephonie Riley, and Micah Runner
2. METRO CABLE TV TELEVISION ANNOUNCEMENT
The City Clerk read the meetings recordings and playback schedule.
3. PLEDGE OF ALLEGIANCE
Rancho Cordova Police Chief Matt Tamayo led the pledge.
4. INVOCATION
Dan DeShong with River City Christian Church gave the invocation.
5. PRESENTATIONS
None.
6. PUBLIC COMMENT
Mayor Pulipati opened the public comment period. The following individuals addressed the Council or submitted public comment via email:
ITEM 13.1. ATTACHMENT 1 Rancho Cordova City Council - DRAFT MINUTES
Meeting of Tuesday, January 21, 2025
1. Derald Langwell
2. Helen Whelan-Bashaw
3. Matt Cole
Mayor Pulipati closed the public comment period.
7. COUNCIL REPORTS
Council reported on events since the last meeting.
8. CITY MANAGER'S REPORT
City Manager Micah Runner gave his report.
9. CONSENT CALENDAR ITEMS - ROLL CALL VOTE
Mayor Pulipati opened the public comment period. Seeing no speakers, Mayor Pulipati closed the public comment period.
ACTION: Motion to approve item 9.1 and 9.2 by Budge second by Sander; Motion passed with a 5:0 vote.
9.1. Subject: Meeting Minutes from the Regular City Council Meeting of January 6, 2025.
Recommendation: Adopt the minutes.
9.2. Subject: A Resolution Authorizing the City Manager to Purchase Server Infrastructure Equipment to Support the Planned Refresh of Aging Hardware, in the Amount of $252,713.
Recommendation: Adopt the Resolution.
10. CONSENT PUBLIC HEARING ITEMS - ROLL CALL VOTE
None.
11. PUBLIC HEARING ITEMS
None.
12. REGULAR CALENDAR ITEMS
12.1. Subject: 2025 Legislative Update.
Recommendation: Presentations by Covino Smith & Simon and Joe A. Gonsalves & Son regarding key 2024 legislation affecting the City, as well as staff updates regarding 2025 legislative priorities and federal funding priorities. Receive consultant presentations and updates; provide direction and/or approval to staff on the City's 2025 Legislative Priorities.
RECESS 6:16 p.m. – 6:21 p.m.
Mayor Pulipati opened the public comment period. Seeing no speakers, Mayor Pulipati closed the public comment period.
ACTION: Motion to approve item 12.1 by Budge second by Little; Motion Passed with a 5:0 vote.
12.2. Subject: Proposed Modifications to the Community Enhancement & Investment Fund Community Grant Process.
Recommendation: Receive the presentation and provide feedback on the proposed modifications to the Community Enhancement & Investment Fund (CEIF) grant process.
ITEM 13.1. ATTACHMENT 1 Rancho Cordova City Council - DRAFT MINUTES
Meeting of Tuesday, January 21, 2025
Mayor Pulipati opened the public comment period. The following individuals addressed the Council or submitted public comment via email:
1. Larry Ladd
2. James Garcia
3. Helen Whelan-Bashaw
4. Jim Garcia
Mayor Pulipati closed the public comment period.
ACTION: Input was received regarding Proposed Modifications to the Community Enhancement & Investment Fund Community Grant Process.
13. COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
None.
14. ADJOURN TO CLOSED SESSION
Mayor Pulipati adjourned the meeting to closed session at 7:52 p.m.
15. CLOSED SESSION - CALL TO ORDER/ROLL CALL
Mayor Pulipati called closed session to order at 7:55 p.m.
Council Members Present: Linda Budge, Garrett Gatewood, Joe Little, David Sander, and Mayor Siri Pulipati
Council Members Absent: None
Staff Members Present: Adam Lindgren and Micah Runner
16. CLOSED SESSION
Council met in closed session to discuss the following items:
16.1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION: Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2)(two cases).
17. OPEN SESSION - REPORT FROM CLOSED SESSION
City Attorney Adam Lindgren reported that staff was given direction and no reportable action was taken in closed session.
18. ADJOURNMENT
Mayor Pulipati adjourned the meeting in memory of Bob Arellanes at 8:44 p.m. __________________
Stacy Leitner, CMC
City Clerk
ITEM 13.1. ATTACHMENT 2
CITY OF RANCHO CORDOVA
CITY COUNCIL MEETING
Tuesday, January 28, 2025
9:00 AM - Special Meeting/Work Session
Canfield Room
Rancho Cordova Police Department
2897 Kilgore Road, Rancho Cordova, CA 95670
DRAFT MINUTES
1. SPECIAL MEETING - CALL TO ORDER/ROLL CALL
Mayor Pulipati called the Special meeting to order at 9:15 a.m.
Council Members Present: Linda Budge, Garrett Gatewood, Joe Little, David Sander, and Mayor Siri Pulipati
Council Members Absent: None
Staff Members Present: Stacy Leitner, Adam Lindgren, and Micah Runner
2. PUBLIC COMMENT
Mayor Pulipati opened the public comment period. Seeing no speakers, Mayor Pulipati closed the public comment period.
3. SPECIAL MEETING ITEM
3.1. Subject: City Council Workshop to Discuss Governance, Values, Governance and Strategic Visioning
RECESS 10:37 a.m. - 10:55 a.m.
RECESS 11:51 a.m. - 12:40 p.m.
RECESS 1:58 p.m. - 2:07 p.m.
Mayor Pulipati opened the public comment period. Seeing no speakers, Mayor Pulipati closed the public comment period.
ITEM 13.1. ATTACHMENT 2 Rancho Cordova City Council - DRAFT MINUTES
Meeting of Tuesday, January 28, 2025
ACTION: Input was received regarding Governance, Values, Governance and Strategic Planning.
4. ADJOURNMENT
Mayor Pulipati adjourned the meeting at 2:21 p.m.
____________________
Stacy Leitner, CMC
City Clerk
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 13.2.
DATE: February 3, 2025
TO: Honorable Mayor and Council Members
FROM:
Albert Stricker, Public Works Director
Edgar Medina, Principal Engineer
Austin Miller, Assistant Civil Engineer
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2025-5 IN AN AMOUNT NOT TO EXCEED
$391,600.00 WITH ZARA CONSTRUCTION, INC. TO CONSTRUCT
THE SCHOOL CROSSING IMPROVEMENTS PROJECT IN THE
FOLSOM CORDOVA AND ELK GROVE SCHOOL DISTRICTS
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would improve pedestrian safety at the four schools included in the Project through the installation of Rectangular Rapid Flashing Beacons and high visibility crosswalks at street crossings near the schools. The Project will also encourage students to walk to school by providing safer pedestrian crossings.
BACKGROUND
The School Crossing Improvements Project (Project) is located in the Walnut Wood, Prospect Park and Anatolia neighborhoods, Attachment 3. The Project will include the installation of solar powered Rectangular Rapid Flashing Beacons at crossing locations at four schools around Rancho Cordova. These school locations are W. E. Mitchell Middle School and Kinney High School in the Folsom Cordova School District and Sunrise Elementary School and Robert J.
McGarvey Elementary School in the Elk Grove School District. The Project will also include replacing existing crosswalks near these schools with high visibility crosswalks.
In 2020, the City completed it’s Safe Routes to School (SRTS) Master Plan, which included recommendations for potential infrastructure projects that could improve student safety and support walking and bicycling to school. All of the improvements in the Project were also included in the City’s SRTS Master Plan.
In 2024, the City received a grant award for $249,470 in funds from the Highway Safety Improvement Program for this Project.
Bids for the Project were solicited on the City’s Website and on OpenGov.com, on November
City Council Staff Report - Page 2 of 2
14, 2024. Bids for the project were publicly opened on December 12, 2024. A total of 9 bids were received. The lowest responsible and responsive bid was $391,600.00 from Zara Construction, Inc. There were no Project bid alternatives. The contract award is based on the lowest, responsive and responsible bid. The Bid Summary is provided as Attachment 4.
On December 20, 2024, the City received a bid protest from B&M Civil LLC, Attachment 5. Staff researched the bid protest claims and found them to be unsubstantiated (see Attachment 6 response letter). Staff therefore recommends that the City Council award the contract to Zara Construction as the lowest, responsive, and responsible bidder.
The Project is expected to be under construction starting in Spring 2025 and completed in Summer 2025.
FISCAL IMPACT AND FUNDING SOURCE
This project is included in the Capital Improvement Plan budget for Fiscal Years 2023/2024 and 2024/2025. The Project budget consists of $249,470 from the Highway Safety Improvement Program and $186,000 in Measure A funds. There is no impact to the City’s General Fund.
ATTACHMENT(S)
1. Resolution
2. Contract No. 2025-5
3. Project Area Map
4. Bid Summary
5. Bid Protest
6. Signed Bid Protest Response with Attachments
ITEM 13.2. ATTACHMENT 1 Resolution No. XX-2025 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2025-5 WITH ZARA CONSTRUCTION, INC. IN AN AMOUNT NOT TO EXCEED $391,600.00
TO CONSTRUCT THE SCHOOL CROSSING IMPROVEMENTS PROJECT IN THE FOLSOM
CORDOVA AND ELK GROVE SCHOOL DISTRICTS
WHEREAS, the City of Rancho Cordova received Highway Safety Improvement Program (HSIP) funds in the amount of $249,470.00 to construct the School Crossing Improvements Project (Project); and
WHEREAS, the project will include the installation of solar powered Rectangular Rapid Flashing Beacons and high visibility crosswalks at crossing locations at W. E. Mitchell Middle School, Kinney High School, Sunrise Elementary School, and Robert J. McGarvey Elementary School; and
WHEREAS, the City solicited bids for the Project under the requirements of the state and local laws and publicly opened bids on December 12, 2024; and
WHEREAS, the lowest responsible bidder was Zara Construction, Inc.; and
WHEREAS, adoption of this Resolution will award the Construction Contract No. 2025- 5 to Zara Construction, Inc. in an amount not to exceed $391,600 for the School Crossing Improvements Project; and
WHEREAS, funding for this project consists of HSIP Cycle 11 and local funds; and
WHEREAS, the Project was reviewed under the requirements of the California Environmental Quality Act (CEQA), and it has been determined to be exempt from further review pursuant to CEQA Regulation 15301 subsection (c) for existing facilities.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute construction Contract No. 2025-5 in an amount not to exceed $391,600.00 with Zara Construction, Inc., in a form approved by the City Attorney.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 3rd day of February 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ITEM 13.2. ATTACHMENT 1 Resolution No. XX-2025 Page 2 of 2 ATTEST:
Siri Pulipati, Mayor
Stacy Leitner, CMC
City Clerk
CONTRACT NO. 2025-5
Revised 10-31-2023
Construction Services Agreement between February 3, 2025 City of Rancho Cordova and Zara Construction, Inc. Page 1 of 7
CONSTRUCTION SERVICES AGREEMENT BETWEEN
TH
E CITY OF RANCHO CORDOVA AND ZARA CONSTRUCTION, INC.
FOR THE SCHOOL CROSSING IMPROVEMENTS PROJECT
CITY PROJECT NO. CP24-2260
THIS AGREEMENT made and entered into between the City of Rancho Cordova (“City”) and Zara Construction Inc. (“Contractor”) as of February 3, 2025.
W I T N E S S E T H:
WHEREAS, the City Council for the City heretofore caused plans and specifications for the School Crossing Improvements Project (“Project”) to be prepared, and therefore did approve and adopt said plans and specifications; and
WHEREAS, the City Council for the City did cause to be published for the time and in the manner required by law, a notice inviting sealed bids for the performance of said work; and WHEREAS, the notice was published on November 14, 2024 on OpenGov.com and the City of Rancho Cordova Website (“Notice”); and
WHEREAS, the Contractor, in response to such Notice, submitted to the City Council for the City within the time specified in said Notice, and in the manner provided for therein, a sealed bid for the performance of the Project specified in said plans and specifications, which said bid and proposal, and other bids and proposals submitted in response to said Notice, the City Council opened and canvassed in the manner provided by law; and WHEREAS, the Contractor was the lowest responsible bidder for the performance of said Project, and said City Council for the City as a result of the canvass of said bids, did determine and declare Contractor to be the lowest responsible bidder for said Project and award to a contract therefore.
NOW THEREFORE, in consideration of the promises herein, it is mutually agreed between the parties hereto as follows:
Section 1. CONTRACT DOCUMENTS. The following documents are by this reference incorporated in and made a part of this Agreement: The County of Sacramento, Standard Construction Specifications dated January 2016; the Special Provisions; the contract drawings, all addenda; the Notice to Contractors; the Proposal; all required bonds; and all supplemental Agreements covering alterations, amendments, or extensions to the contract. The documents which describe the work to be performed are sometimes collectively referred to herein as the Plans and Specifications.
Section 2. Term. The term of this Agreement shall begin on the date first noted above and shall end on December 31, 2026.
Se
ction 3. SCOPE OF WORK. The Contractor will furnish all labor, materials, services, transportation, appliances, and mechanical workmanship required for Contract No. 2025-5, as provided for and set forth in said Plans and Specifications, or in either of them, which said Plans ITEM 13.2.
ATTACHMENT 2
CONTRACT NO. 2025-5
Construction Services Agreement between February 3, 2025 City of Rancho Cordova and Zara Construction, Inc. Page 2 of 7 and Specifications are hereby referred and by such reference incorporated herein and made a pa
rt of this Agreement. All of the said work done under this Agreement shall be under the supervision of and performed to the satisfaction of the Public Works Director of the City of Rancho Cordova who shall have the right to reject any and all materials and supplies furnished by the Contractor which do not comply with the Plans and Specifications, together with the right to require the Contractor to replace any and all work furnished by the Contractor which shall not either in workmanship or material be in strict accordance with the Plans and Specifications.
Section 4. COMPLETION . Said work shall be completed and ready for acceptance.
S
ection 5. PAYMENT . Attached hereto as Exhibit “A” and by reference made a part hereof, is the bid and proposal of Contractor. Said bid and proposal will contain, as required by the terms of said specifications, the full and complete schedule of the different items with the lump sums or unit prices as so specified. The City agrees in consideration of the work to be performed for the Project herein and subject to the terms and conditions thereof, to pay Contractor all sums of money which may become due to Contractor in accordance with the terms of the aforesaid bid and proposal, and this Agreement, to wit: $391,600 (Three Hundred and Ninety-One Thousand Six Hundred Dollars and Zero Cents). Said sum shall be paid in accordance with Section 8 of the Standard Specifications. With respect to that portion of the above sum as is based upon the estimated quantities specified for the general scope of the work to be performed herein, actual payment will be based upon the quantities as measured upon completion. No payment made under this Agreement shall be construed to be an acceptance of defective work or improper materials.
Section 6. PREVAILING WAGES. To the extent required by law, Contractor and all of the Contractor’s subcontractors shall comply with California Health and Safety Code Section 33422.1, and shall comply with California Labor Code Section 1770 et seq. and all regulations adopted pursuant thereto (referred to herein as, “Prevailing Wage Laws”), and be responsible for carrying out the requirements of such provisions. Pursuant to the provisions of Articles 1 and 2 of Chapter 1, Part 7, Division II, of the Labor Code of the State of California, not less than the general prevailing rate of per diem wages, and not less than the general prevailing rate of per diem wages for holidays and overtime work, for each craft, classification or type of worker needed to execute the Project contemplated under this Agreement shall be paid to all workers, laborers and mechanics employed in the execution of said Project by Contractor, or by any subcontractor doing or contracting to do any part of said Project. The appropriate determination of the Director of the California Department of Industrial Relations is filed with, and available for inspection at 2729 Prospect Park Drive, Rancho Cordova, CA 95670, the office of the Clerk of the City. Contractor shall post, at each job site, a copy of such prevailing rate of per diem wages as determined by the Director for the California Department of Industrial Relations. The Contractor shall, and hereby agrees to, unconditionally indemnify, reimburse, defend, protect and hold harmless the City and its elective and appointive boards, commissions, officers, agents, attorneys, consultants and employees, and all of their respective successors and assigns, from and against any and all claims, demands, suits and actions at law or in equity, and losses, liabilities, expenses, penalties, fines, orders, judgments, injunctive or other relief, and costs and damages of every kind, nature and description (including but not limited to attorneys’ fees and court costs; with counsel reasonably acceptable to the City), and administrative, enforcement or judicial proceedings, whether known or unknown, and which directly or indirectly, in whole or in part, are caused by, arise from, or relate to, or are alleged to be caused by, arise from, or relate to, the payment or requirement of payment of prevailing wages or the requirement of competitive bidding in the construction of the Project, the failure to comply with any state or federal labor laws, regulations or standards in connection with this ITEM 13.2.
ATTACHMENT 2
CONTRACT NO. 2025-5
Construction Services Agreement between February 3, 2025 City of Rancho Cordova and Zara Construction, Inc. Page 3 of 7 Agreement, including but not limited to California Labor Code Section 1770 et seq. and the P
revailing Wage Laws, or any act or omission of the City or the Contractor related to this Agreement with respect to the payment or requirement of payment of prevailing wages or the requirement of competitive bidding, whether or not any insurance policies shall have been determined to be applicable to any such claims, demands, suits, actions, losses, liabilities, expenses, penalties, fines, orders, judgments, injunctive or other relief, costs, damages, or administrative, enforcement or judicial proceedings. It is further agreed that the City does not, and shall not, waive any rights against the Contractor which they may have by reason of this indemnity and hold harmless agreement because of the acceptance by the City, or the deposit with the City by the Contractor, of any of the insurance policies described in this Agreement.
Section 7. INSURANCE . The Contractor shall carry and maintain for the duration of the term of this Agreement, such public liability, property damage and contractual liability, auto, worker’s compensation and builders’ risk insurance as required by the specifications.
Section 8. WORKERS’ COMPENSATION CERTIFICATION. By execution of this Agreement, the Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Section 9. PERFORMANCE AND PAYMENT BONDS . The Contractor shall, before beginning said work for the Project, file two (2) bonds with the City, each made payable to the City. These bonds shall be issued by a surety company authorized to do business in the State of California, and shall be maintained during the entire life of the Agreement at the expense of the Contractor. One bond shall be in the amount of one hundred percent (100%) of the Agreement and shall guarantee the faithful performance of the Agreement. The second bond shall be the payment bond required by California Civil Code Section 3247 et seq., and shall be in the amount of one hundred percent (100%) of the Agreement. Any alterations made in the specifications which are a part of this Agreement or in any provision of this Agreement shall not operate to release any surety from liability on any bond required hereunder and the consent to make such alterations is hereby given, and any surety on said bonds hereby waives the provisions of California Civil Code Sections 2819 and 2845.
Section 10. INDEMNIFICATION.
10.1 Contractor’s Performance. Contractor shall indemnify, defend with counsel selected by the City, and hold harmless City, its officers, agents, employees and representatives from and against any and all claims, losses, liabilities or damages, demands and actions, including payment of reasonable attorney’s fees, arising out of or resulting from Services performed pursuant to this Agreement caused in whole or in part by any negligent or willful act or omission of Contractor, its officers, agents, employees, or anyone directly or indirectly acting on behalf of Contractor. The foregoing obligation of Contractor shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Contractor or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty ITEM 13.2.
ATTACHMENT 2
CONTRACT NO. 2025-5
Construction Services Agreement between February 3, 2025 City of Rancho Cordova and Zara Construction, Inc. Page 4 of 7 of Contractor to indemnify and hold harmless includes the duty to defend as set f
orth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Contractor from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Contractor acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
10.2 PERS Indemnification. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing Services under this Agreement is determined by a court of competent jurisdiction of the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of City, Contractor shall indemnify, defend, and hold harmless City for the payment of any and all employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City, and any attorneys’ fees and costs incurred by the City to enforce this Section.
10.3 No Limitation of Liability for Indemnification. The indemnities set forth in this Section shall not be limited by the insurance requirements set forth in the Contract.
Section 11. Nondiscrimination and Equal Opportunity.
Contractor shall not discriminate,
on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Contractor under this Agreement.
Contractor shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Contractor thereby. Contractor shall include the provisions of this section in any subcontract approved by the City.
Section 12. AMENDMENTS. No modification or amendment of this Agreement is effective unless made in writing and signed by both the City and Contractor.
Section 13. ASSIGNMENT AND SUBCONTRACTING. Contractor shall not assign or transfer any interest in this Agreement without the prior written consent of the City.
Section 14. MISCELLANEOUS PROVISIONS .
14.1 Successors. This Agreement shall bind and inure to the heirs, devisees, assignees, and successors in interest of Contractor and to the successors in interest of Contractor in the same manner as if such parties had been expressly named herein. All times stated herein or in the contract documents are of the essence hereof. As used in this instrument the singular includes the plural, and the masculine includes the feminine and the neuter. This Agreement may create a possessory interest subject to property taxation, and Contractor may be subject to the payment of property taxes levied on such interest.
ITEM 13.2.
ATTACHMENT 2
CONTRACT NO. 2025-5
Construction Services Agreement between February 3, 2025 City of Rancho Cordova and Zara Construction, Inc. Page 5 of 7
1 4.2 Contract Administration. This Agreement shall be administered by Austin Miller ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
14.3 Notices. Any written notice to Consultant shall be sent to:
Atif Zahoor
Zara Construction, Inc.
2343 Donner Pass Ave
Sacramento, CA 95835
[email protected]
Any written notice to City shall be sent to:
Austin Miller
City of Rancho Cordova
Department of Public Works
2729 Prospect Park Drive
Rancho Cordova, CA 95670
14.4 IRS Form W-9. Contractor shall complete and submit Internal Revenue Service Form W-9 to the City before execution of this Agreement. The City’s Finance Director shall have authority to waive this requirement.
14.5 Governing Law and Venue. The laws of the State of California shall govern this Agreement. Venue for any action regarding this Agreement shall be in the Superior Court of the County of Sacramento or in the United States District Court for the Eastern District of California.
14.6 Attorneys’ Fees. If a Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provisions of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that Party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
14.7 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
14.8 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
14.9 Survival. The obligations of this Agreement, which by their nature would continue beyond the term or expiration of this Agreement, including without limitation obligations regarding indemnification shall survive the term or expiration of this Agreement.
14.10 Entire Agreement. This Agreement, including the terms of payment attached hereto and incorporated herein as Exhibit A, and the Contract Documents as ITEM 13.2.
ATTACHMENT 2
CONTRACT NO. 2025-5
Construction Services Agreement between February 3, 2025 City of Rancho Cordova and Zara Construction, Inc. Page 6 of 7 referenced above in Section 1, of this Agreement, represents the entire and integrated Agreement between City and Contractor and supersedes all prior negotiations, representations, and Agreements regarding the subject matter of this Agreement, either written or oral.
IN
WITNESS WHEREOF, the City Council and Contractor have caused this Agreement to be executed as of the day and year first above written.
CITY OF RANCHO CORDOVA: CONTRACTOR:
Micah Runner, City Manager Atif Zahoor, President
______
Date Date
Attest:
Stacy Leitner, CMC, City Clerk
Date
Approved as to Form:
Adam U. Lindgren, City Attorney
Date
Last revised June 23, 2022
ITEM 13.2.
ATTACHMENT 2
CONTRACT NO. 2025-5
Construction Services Agreement between February 3, 2025 City of Rancho Cordova and Zara Construction, Inc. Page 7 of 7
Exhibit A
S
ee Attached Bid Proposal
ITEM 13.2.
ATTACHMENT 2
City of Rancho Cordova
Public Works
Albert Stricker, Director of Public Works
2729 Prospect Park Drive, Rancho Cordova, CA 95670
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
IFB No. CP24-2260 CS 80091
School Crossing Improvements Project
RESPONSE DEADLINE: December 12, 2024 at 2:00 pm
Report Generated: Tuesday, January 21, 2025
Zara Construction, Inc. Response
CONTACT INFORMATION
Company:
Zara Construction, Inc.
Email:
[email protected]
Contact:
Atif Zack Zahoor
Address:
2343 Donner Pass Ave
Sacramento, CA 95835
Phone:
N/A
Website:
https://zaraconstruction.com
Submission Date:
Dec 12, 2024 1:51 PM (Pacific Time)
ITEM 13.2.
ATTACHMENT 2
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
IFB No. CP24-2260 CS 80091
School Crossing Improvements Project
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - School Crossing Improvements Project
ADDENDA CONFIRMATION
No addenda issued
QUESTIONNAIRE
1. Project Contact*
Pass
Please provide the following regarding the point of contact for your submittal:
• Full Name (First and Last)
• Title
• Phone Number
• Email
Atif Zahoor
President
650-353-8485
[email protected]
2. Contractor's License*
Pass
Any person or entity submitting a bid on this project to engage in the business or act in the capacity of a contractor shall be licensed as a contractor in accordance with the provisions of Division 3, Chapter 9 of the California Business and Professions Code. A bid submitted to the City by a contractor who is not licensed as set forth above shall be considered non-responsive and shall be rejected by the City.
ITEM 13.2.
ATTACHMENT 2
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
IFB No. CP24-2260 CS 80091
School Crossing Improvements Project
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - School Crossing Improvements Project
Before awarding the contract for this project, the City must verify that the contractor was properly licensed when the contractor submitted his/her bid on this project. In order for the City to verify the license status of a contractor, the contractor, at the time he/she submits his/her bid for the project, shall provide the City his/her contractor's license information.
No bid submitted to the City shall be invalidated by the failure of the bidder to be licensed in accordance with the laws of this state. However, at the time the contract is awarded, the contractor shall be properly licensed in accordance with the laws of this state. The first payment for work or material under any contract shall not be made unless and until the Registrar of Contractors verifies to the City that the records of the Contractors' State License Board indicate that the contractor was properly licensed at the time the contract was awarded. Any bidder or contractor not so licensed shall be subject to all legal penalties imposed by law, including, but not limited to, any appropriate disciplinary action by the Contractors' State License Board. Failure of the bidder to obtain proper and adequate licensing for an award of a contract shall constitute a failure to execute the contract and shall result in the forfeiture of the security of the bidder.
Please enter the California Contractor's License Number for your company. 1063261
Click to Verify Value will be copied to clipboard
3. DIR Registration*
Pass
Enter your California Department of Industrial Relations (DIR) Contractor Registration Number.
Please Note:
If the City is unable to confirm that the bidder/contractor’s DIR registration is current, the City must disqualify the bidder, as required by Labor Code section 1725.5.”
PW-LR-1000854264
Click to Verify Value will be copied to clipboard
4. Equal Employment Opportunity Certification*
Pass
ITEM 13.2.
ATTACHMENT 2
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
IFB No. CP24-2260 CS 80091
School Crossing Improvements Project
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - School Crossing Improvements Project
This certification is required by the Equal Employment Opportunity Regulations of the Secretary of Labor (41 CFR 60-1.7(b) (1)), and must be submitted by bidders and proposed subcontractors only in connection with contracts and subcontracts which are subject to the equal opportunity clause. Contracts and subcontracts which are exempt from the equal opportunity clause are set forth in 41 CFR 60-1.5. (Generally only contracts or subcontracts of $10,000 or under are exempt.) Currently, Standard Form 100 (EEO-1) is the only report required by the Executive Orders or their implementing regulations.
Proposed prime contractors and subcontractors who have participated in a previous contract or subcontract subject to the Executive Orders and have not filed the required reports should note that 41 CFR 60-1.7(b) (1) prevents the award of contracts and subcontracts unless such contractor submits a report covering the delinquent period or such other period specified by the Federal Highway Administration or by the Director, Office of Federal Contract Compliance, U.S. Department of Labor.
Bidder shall confirm whether or not Bidder, and any proposed subcontractors, have participated in previous contract or subcontract subject to the equal opportunity clauses, as required by Executive Orders 10925, 11114, or 11246, and that, where required, have filed with the Joint Reporting Committee, the Director of the Office of Federal Contract Compliance, a Federal Government contracting or administering agency, or the former President's Committee on Equal Employment Opportunity, all reports due under the applicable filling requirements.
Bidder and/or a Proposed Subcontractors Have Participated
5. Public Contract Code Section 10285.1 Statement*
Pass
In conformance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder shall declare under penalty of perjury under the laws of the State of California that the bidder "HAS" or "HAS NOT" been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or Federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1.
ITEM 13.2.
ATTACHMENT 2
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
IFB No. CP24-2260 CS 80091
School Crossing Improvements Project
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - School Crossing Improvements Project
Note: The bidder must select "has" or "has not". The above Statement is part of the Proposal. Submitting this Proposal shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
HAS NOT
6. Public Contract Code Section 10162*
Pass
In conformance with Public Contract Code Section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire:
Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?
No
7. Public Contract Code 10232 Statement*
Pass
In conformance with Public Contract Code Section 10232, the Contractor, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two year period because of the Contractor's failure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board.
Note: The above Statement and Questionnaire are part of the Proposal. Submitting this Proposal thereof shall also constitute signature of this Statement and Questionnaire. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
Confirmed
ITEM 13.2.
ATTACHMENT 2
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
IFB No. CP24-2260 CS 80091
School Crossing Improvements Project
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - School Crossing Improvements Project
8. Subcontractors?*
Pass
Will you be using subcontractors for this project?
In compliance with the provisions of Section 4100-4114 of the Public Contracts Code of the State of California, and any amendments thereof, each Bidder shall set forth below the name and location of the place of business of each Subcontractor who will perform work or labor or render service to the Contractor in or about the construction of the work or improvement to be performed under these specifications in excess of one-half of one percent (0.5%) of the prime Contractor’s total bid or ten thousand dollars ($10,000.00) whichever is greater. The prime Contractor shall list the portion of the work which will be done by such Subcontractor.
If the Contractor fails to specify a Subcontractor for any portion of the work to be performed under the Contract, the Contractor shall be deemed to have agreed to perform such portion itself, and the Contractor shall not be permitted to subcontract that portion of the work except under the conditions allowed by applicable law.
Yes
SUBCONTRACTORS*
Pass
You have indicated that you will be using subcontractors for this project. Please download the attached form, complete it, and upload it back here as part of your submittal.
• Subcontracting_Form.pdf
Subcontracting_Form.pdf
9. Years of Experience Under Current Business Name*
Pass
Please state the number of years for which the Bidder has been engaged in the contracting of business under its current name.
ITEM 13.2.
ATTACHMENT 2
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
IFB No. CP24-2260 CS 80091
School Crossing Improvements Project
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - School Crossing Improvements Project
05 10. Years of Similar Experience*
Pass
Please state the number of years of experience the Bidder has in work of a nature similar to that noted in this Bid. 05 11. Failure to Complete Work Satisfactorily*
Pass
Has the Bidder, as a Contractor, ever failed to satisfactorily complete a Contract awarded to it? No
12. Completed Contracts*
Pass
Provide information for at least three (3) contracts that have been satisfactorily completed by the Bidder in the last three (3) years.
For each contract, provide the following:
• Year
• Type of Work
• Contract Amount
• Owner/Agency for Whom Work Was Performed
Midblock Crosswalk Improvements
2024
ITEM 13.2.
ATTACHMENT 2
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
IFB No. CP24-2260 CS 80091
School Crossing Improvements Project
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - School Crossing Improvements Project
Flashing beacons, trench and remove existing in -ground lights update striping, install signage, install painted bulb outs with delineators, install 2 ADA curb ramps, slurry seal.
$332,000
City of pacifica
HSIP CYCLE 11 – CROSSWALK PROJECT PROJECT
2024
Flashing beacons, Thermoplastic striping, install signage, , install 2 ADA curb ramps, $179,617.84
Placer county
STARR ROAD SOUTH OF OLD REDWOOD HIGHWAY PEDESTRIAN CROSSING PROJECT 2024
Striping , ADA curb Ramps, Asphalt Paving, RRFB.
$170,000
windsor CA
13. Equipment List*
Pass
Provide a list of plant and equipment owned by the Bidder, which is definitely available for use on the proposed work as required.
ITEM 13.2.
ATTACHMENT 2
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
IFB No. CP24-2260 CS 80091
School Crossing Improvements Project
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - School Crossing Improvements Project
For each item, please provide:
• Quantity
• Name, Type and Capacity
• Condition
• Location
• A document with the equipment list can also be attached under the "Additional Information" question towards the end of this submittal. Please add “See Attachment in Additional Information” to the Response below. 1 36" Double drum ride on roller, AR14H, 1.2 Ton
Good
Tracy CA
1 HYD HMR -4K-7-5K, FX45CPQA
Good
Tracy CA
1 MINI EXCAVATOR , 7,500LB , BOBCAT MODEL: E32
Good
Tracy CA
ITEM 13.2.
ATTACHMENT 2
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
IFB No. CP24-2260 CS 80091
School Crossing Improvements Project
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - School Crossing Improvements Project
1 Track skidsteer, 2100-2800LB, BOBCAT MODEL: T66
Best
Tracy CA
1 MINI EXCAVTOR, 7,500 LB, BOBCAT MODEL: E32
Best
Tracy CA
1 18",36" OMPACT EXCAVATOR BUCKET
14. Bid Bond*
Pass
Please download the below documents, complete, and upload. • Bid_Bond_Updated.pdf
BB_Zara_12.3_Rancho_Cordova_CP24-2260_CS_80091.pdf
ITEM 13.2.
ATTACHMENT 2
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
IFB No. CP24-2260 CS 80091
School Crossing Improvements Project
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - School Crossing Improvements Project
15. Non-Collusion Affidavit*
Pass
NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY of RANCHO CORDOVA
DEPARTMENT OF PUBLIC WORKS
The bidder confirms that they are the party making the foregoing bid and declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Confirmed
16. Debarment and Suspension Certification*
Pass
ITEM 13.2.
ATTACHMENT 2
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
IFB No. CP24-2260 CS 80091
School Crossing Improvements Project
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - School Crossing Improvements Project
The bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager:
• is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal agency; • has not been suspended, debarred, voluntarily excluded or determined ineligible by any Federal agency within the past 3 years; • does not have a proposed debarment pending; and
• has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years.
No Exceptions
17. CARB Certificate of Reported Compliance*
Does the Contractor and all sub-contractors have a valid Certificate of Reported Compliance for vehicle and equipment subject to California Air Resources Board (CARB) In-Use Off-Road Diesel-Fueled Fleets Regulations in accordance with CARB § 2449 General Requirements for In-Use Off-Road Diesel-Fueled Fleets?
No
18. Additional Information
Pass
For any additional information requested or required by any of your previously provided answers please upload that additional documentation here.
List_of_Machines_at_Site.docx
19. Submittal Confirmation*
Pass
The party submitting on behalf of the Company noted on the submittal is authorized to submit on behalf of said Company and has provided any authorization showing such if required by this Bid.
ITEM 13.2.
ATTACHMENT 2
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
IFB No. CP24-2260 CS 80091
School Crossing Improvements Project
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - School Crossing Improvements Project
In accordance with the Business and Professions Code, the party submitting does hereby, under Penalty of Perjury, certify that the following contractor’s license information is true and correct.
Confirmed
PRICE TABLES
SCHEDULE OF QUANTITIES
Line Item Description Quantity Unit of
Measure
Unit Cost Total
1 Mobilization 1 LS $30,000.00 $30,000.00
2 Traffic Control Plan 1 LS $30,000.00 $30,000.00
3 Construction Staking 1 LS $5,000.00 $5,000.00
4 Water Pollution Control Program 1 LS $8,000.00 $8,000.00 5 Clearing and Grubbing 1 LS $8,000.00 $8,000.00
6 Roadway Excavation 46 CY $250.00 $11,500.00
7 Remove Concrete (Sidewalk, Curb Ramp, and Curb & Gutter) 1,480 SF $10.00 $14,800.00 8 Remove Pavement Markings 875 SF $8.00 $7,000.00
9 Remove Storm Drain Pipe 14 LF $700.00 $9,800.00
10 Remove Drainage Inlet 1 EA $500.00 $500.00
11 Adjust Water Valve Box To Grade 1 EA $1,500.00 $1,500.00 ITEM 13.2.
ATTACHMENT 2
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
IFB No. CP24-2260 CS 80091
School Crossing Improvements Project
[ZARA CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - School Crossing Improvements Project
Line Item Description Quantity Unit of
Measure
Unit Cost Total
12 Hot Mix Asphalt (Type A) 20 TON $550.00 $11,000.00
13 Class 2 Aggregate Base 36 CY $250.00 $9,000.00
14 PCC Curb and Gutter 171 LF $100.00 $17,100.00
15 PCC Sidewalk 340 SF $40.00 $13,600.00
16 PCC Sidewalk Curb Ramp 610 SF $40.00 $24,400.00
17 Detectable Warning Surface 104 SF $60.00 $6,240.00
18 Install Sign 18 EA $700.00 $12,600.00
19 Furnish and Install Drop Inlet Type B 1 EA $5,600.00 $5,600.00 20 Furnish and Install 12" Storm Drain Inlet Lateral 30 LF $800.00 $24,000.00 21 Thermoplastic Pavement Markings 1,390 SF $12.00 $16,680.00 22 Paint Pavement Markings 720 SF $7.00 $5,040.00
23 Curb Paint (2-Coat) 40 LF $6.00 $240.00
24 Rectangular Rapid Flashing Beacon System 1 LS $120,000.00 $120,000.00 TOTAL $391,600.00
ITEM 13.2.
ATTACHMENT 2
DESIGNATION OF SUBCONTRACTORS
In compliance with the provisions of Section 4100-4114 of the Public Contracts Code of the State of California, and any amendments thereof, each Bidder shall set forth below the name and location of the place of business of each Subcontractor who will perform work or labor or render service to the Contractor in or about the construction of the work or improvement to be performed under these specifications in excess of one-half of one percent (0.5%) of the prime Contractor’s total bid or ten thousand dollars ($10,000.00) whichever is greater. The prime Contractor shall list the portion of the work which will be done by such Subcontractor.
If the Contractor fails to specify a Subcontractor for any portion of the work to be performed under the Contract, the Contractor shall be deemed to have agreed to perform such portion itself, and the Contractor shall not be permitted to subcontract that portion of the work except under the conditions allowed by applicable law. Please complete the following form for each Subcontractor:
SUBCONTRACTOR
(Name)
SUBCONTRACTOR
(Location)
SUBCONTRACTOR
(License Number)
SUBCONTRACTOR
DIR #
DIR
EXPIRATION
PORTION OF WORK ESTIMATED
DOLLAR AMOUNT
Contractor’s Name (Printed) Bidder’s Signature
Date Bidder’s Name (Printed)
Bidder’s Title
ITEM 13.2.
ATTACHMENT 2
ITEM 13.2.
ATTACHMENT 2
ITEM 13.2.
ATTACHMENT 2
ITEM 13.2.
ATTACHMENT 2
ITEM 13.2.
ATTACHMENT 2
ITEM 13.2.
ATTACHMENT 2
List of Machines at Site
Project Name:
Site Location: Date:
S. No. Machine Name Model/Type Serial Number Condition Remarks 1 36" DOUBLE DRUM
RIDE-ON ROLLER AR14H 1P0801 Good
2 HYD HMR-4K-7.5K FX45CPQA 14608 Good
3 7,500LB MINI
EXCAVATOR
BOBCAT
Model:E32 B57812787 Good
4 2100-2800LB
TRACK SKIDSTEER
BOBCAT
Model: T66 B45B26640 Best
5 7,500LB MINI
EXCAVATOR
BOBCAT
Model: E32 B57812783 Best
6 F150 Utility 150 Best
7 18”,36" COMPACT
EXCAVATOR
BUCKET
8 9
10 Prepared By:
Approved By:
ITEM 13.2.
ATTACHMENT 2
ITEM 13.2.
ATTACHMENT 2
ITEM 13.2.
ATTACHMENT 2
ITEM 13.2.
ATTACHMENT 2
ITEM 13.2.
ATTACHMENT 2
ITEM 13.2.
ATTACHMENT 2
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Project MapProject Map
School Crossing Improvements ProjectSchool Crossing Improvements Project Legend
!( Proposed School Crossing Improvement
Parks and Rec
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Vicinity Map
ITEM 13.2.
ATTACHMENT 3
Construction Contractor BID TOTAL
Bid Schedule
Project Contact
Contractors License
DIR Registration
Equal Employment
Public Contract Code
10285.1, 10162, 10232
Statements
Designation of
Subcontractors
Experience / Qualifications
Questions 9-13
Bidder's Bond
Non-Collusion Affidavit
Debarment & Suspension
CARB Certificate of
Reported Compliance
Submittal Confirmation
A Zara Construction, Inc. $391,600.00 X X X X X X X X X X X X X B B & M Civil LLC $394,420.00 X X X X X X X X X X X X X C TCW Concrete $399,383.00 X X X X X X X X X X X X X
D Martin General Engineering, Inc. $401,371.00 X X X X X X X X X X X X X E FBD Vanguard Construction, Inc. $411,255.00 X X X X X X X X X X X X X F Central Valley Engineering, Inc. $416,855.00 X X X X X X X X X X X X X G E. E. Gilbert Construction $444,633.43 X X X X X X X X X X X X X H Globe Engineering Development $449,065.00 X X X X X X X X X X X X X I Martin Brothers Construction $457,558.00 X X X X X X X X X X X X X Attendees: Austin Miller, Assistant Civil Engineer
Kristine Courdy, Senior Civil Engineer
Kristine Courdy, Senior Civil Engineer Date
School Crossing Improvements Project
Bid Summary
December 12, 2024, 2:00 pm, Open Gov
ITEM 13.2.
ATTACHMENT 4
B&M Builders, Inc.
11330 Sunrise Park Drive, Ste. C
Rancho Cordova, CA 95742
Phone: (916) 638-8626
Fax: (916) 352-6944
Lic. No. 861848 A, B, C-8, C-10, C-12, C-20, C-27, C-31, C-53, C-54 DIR No. 1000003277
B&M Builders, Inc.
11330 Sunrise Park Dr. Ste C
Rancho Cordova, CA 95742
(916) 638-8626
[email protected]
12/19/2024
City of Rancho Cordova
Austin Miller
2729 Prospect Park Drive
Rancho Cordova, CA 95670
Bid Protest for School Crossing Improvements Project CP24-2260 CS 80091 Dear City of Rancho Cordova,
I am writing to formally protest the bid submitted for the School Crossing Improvements Project CP24-2260 CS 80091. After reviewing the bid documents and Section 17 of the bid questionnaire, I believe that the bidder, Zara Construction Inc. failed to comply with the following requirements:
1. Failure to Provide CARB Forms: The bid documents, specifically in Section 17 of the bid questionnaire, require the submission of CARB forms. Zara Construction Inc. did not provide the necessary CARB forms at the time of their bid submission. However, in section 13 they listed a 36” Double drum rise on Roller, AR14H, 1.2 Ton, 2 Mini Excavators, 7,500LB, Bobcat Model: E32, and a Track Skid steer, 21000-28000LB. Bobcat Model: T66.
These are all diesel fueled off-road pieces of equipment that they own and will be used on the project, therefore that would mean that Zara Construction Inc. would need to have them registered with CARB DOORS. For their bid to be compliant with the specifications they should have turned in compliance certificates with their bid by providing a CARB certificate. They did not follow the bid documents and specifications and their bid should be rejected as nonresponsive.
2. Failure to List an Electrician: Zara Construction Inc. did not list an electrical subcontractor and does not possess a C10 license. In the state of California all electrical work needs to be completed by a contractor with a C10. This C10 contractor is also required to have 4,000 hours of verifiable experience as a journeyman with a license electrical contractor. If the contractor does not meet the specified qualifications, then they are not allowed to provide services.
As these failures constitute a violation of the bid requirements and California contracting law, I respectfully request that Zara Construction Inc. be disqualified from consideration for this project, and that the next lowest responsible bidder be awarded the contract.
Please advise on the next steps and the anticipated timeline for resolution of this protest. Thank you for your prompt attention to this matter.
Sincerely,
Patrick Mullen
President
B&M Builders, Inc.
ITEM 13.2.
ATTACHMENT 5
January 16, 2025
B&M Builders, Inc.
11330 Sunrise Park Dr. Ste C
Rancho Cordova, CA 95670
Attention: Patrick Mullen, President
Sent Electronically
SUBJECT: City of Rancho Cordova Response to Bid Protest per County Specification Section 3-3.01.C for the School Crossing Improvements Project, City Project CP24-2260
Dear Mr. Mullen:
On December 20, 2024 the City of Rancho Cordova (City) received a bid protest for the City of Rancho Cordova School Crossing Improvements Project, City Project CP24-2260, from B&M Civil LLC (B&M) (see attached bid protest). Below is the City's written response to the bid protest:
Issue #1
B&M's first protest alleges that Zara Construction did not submit California Air Resources Board (CARB) forms at the time of their bid submission. CARB In-Use Off-Road Diesel-Fueled Fleets Regulations(§ 2449 General Requirements) requires that Public agencies receive the CARB certificates before contract award (see attached CARB Fact Sheet).
Zara Construction has verified that they are not utilizing any of their fleet vehicles subject to CARB § 2449 regulations for this Project. They are renting equipment, and their subcontractors are utilizing equipment subject to the program requirements. Zara Construction has provided valid CARB certificates from their subcontractors and equipment rental company to demonstrate CARB program compliance for this project.
Zara Construction has demonstrated compliance with the CARB § 2449 General Requirements by providing all subcontractor CARB certificates prior to contract award, B&M's bid protest based on the failure to provide CARB forms is not substantiated and the City finds Zara Construction's bid to be responsive to this requirement.
Issue #2
B&M's second protest alleges that Zara Construction has failed to list a licensed C-10 electrical subcontractor for the project. The project requires installation of pre-assembled, solar powered Rectangular Rapid Flashing Beacon (RRFB) equipment. Procurement and installation of RRFB equipment may be installed by a contractor with a valid Class A license. This project does not require any new electrical service connection to the grid to complete these installations. 2729 Prospect Park Drive I Rancho Cordova, CA 95670 I 916.851.8700 I CityofRanchoCordova.org ITEM 13.2.
ATTACHMENT 6
Zara Construction possesses a valid Class A license and prior experience of installing solar powered RRFB equipment. B&M's bid protest based on the failure to have an electrical subcontractor is not substantiated to disqualify the low bidder and therefore the City finds Zara Construction's bid to be responsive.
Conclusion
The City finds that Zara Construction is the lowest responsive and responsible bidder for the City of Rancho Cordova School Crossing Improvements Project, City Project CP24-2260. This contract will be recommended for award at the February 3, 2025 City Council Meeting.
If you have any questions, please contact Edgar Medina at [email protected] Edgar edina, PE
Principal Civil Engineer
Attachments:
1) B&M Builders (B&M) Bid Protest per County Specification Section 3-3.01 C for the City of Rancho Cordova School Crossing Improvements Project, City Project CP24-2260 2) Fact Sheet: Contracting Requirements from the California Air Resources Board 3) Sacramento County Specifications Section 3-3.01 .C Bid Award Protest 2729 Prospect Park Drive I Rancho Cordova, CA 95670 I 916.851.8700 I CityofRanchoCordova.org ITEM 13.2.
ATTACHMENT 6
B&M Builders, Inc.
11330 Sunrise Park Drive, Ste. C
Rancho Cordova, CA 95742
Phone: (916) 638-8626
Fax: (916) 352-6944
Lic. No. 861848 A, B, C-8, C-10, C-12, C-20, C-27, C-31, C-53, C-54 DIR No. 1000003277
B&M Builders, Inc.
11330 Sunrise Park Dr. Ste C
Rancho Cordova, CA 95742
(916) 638-8626
[email protected]
12/19/2024
City of Rancho Cordova
Austin Miller
2729 Prospect Park Drive
Rancho Cordova, CA 95670
Bid Protest for School Crossing Improvements Project CP24-2260 CS 80091 Dear City of Rancho Cordova,
I am writing to formally protest the bid submitted for the School Crossing Improvements Project CP24-2260 CS 80091. After reviewing the bid documents and Section 17 of the bid questionnaire, I believe that the bidder, Zara Construction Inc. failed to comply with the following requirements:
1. Failure to Provide CARB Forms: The bid documents, specifically in Section 17 of the bid questionnaire, require the submission of CARB forms. Zara Construction Inc. did not provide the necessary CARB forms at the time of their bid submission. However, in section 13 they listed a 36” Double drum rise on Roller, AR14H, 1.2 Ton, 2 Mini Excavators, 7,500LB, Bobcat Model: E32, and a Track Skid steer, 21000-28000LB. Bobcat Model: T66.
These are all diesel fueled off-road pieces of equipment that they own and will be used on the project, therefore that would mean that Zara Construction Inc. would need to have them registered with CARB DOORS. For their bid to be compliant with the specifications they should have turned in compliance certificates with their bid by providing a CARB certificate. They did not follow the bid documents and specifications and their bid should be rejected as nonresponsive.
2. Failure to List an Electrician: Zara Construction Inc. did not list an electrical subcontractor and does not possess a C10 license. In the state of California all electrical work needs to be completed by a contractor with a C10. This C10 contractor is also required to have 4,000 hours of verifiable experience as a journeyman with a license electrical contractor. If the contractor does not meet the specified qualifications, then they are not allowed to provide services.
As these failures constitute a violation of the bid requirements and California contracting law, I respectfully request that Zara Construction Inc. be disqualified from consideration for this project, and that the next lowest responsible bidder be awarded the contract.
Please advise on the next steps and the anticipated timeline for resolution of this protest. Thank you for your prompt attention to this matter.
Sincerely,
Patrick Mullen
President
B&M Builders, Inc.
ITEM 13.2.
ATTACHMENT 6
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/25 /22 /22 □ /35 /58 /51 /49 /31 /58 /51 /49 /20 /19 /43 □ /20 □ /20 /57 /51 □ /48 /49 /45 /50 /19 /51 □ /28 /52 /45 /29 /32 /35 /31 □ /27 /53 /51 /19 /51 /54 /45 /55 /17 /51 /54 /51 /31 □ /55 /54 /51 /51 /20 /19 □ /29 /51 /18 /17 /54 /35 /20 /53 /32 /49 □ /40 /28 /52 /45 /29 /32 /35 /31 /29 /51 /18 /17 /54 /35 /20 /53 /32 /49 □ /32 /33 □ /33 /51 /18 /17 /54 /35 /20 /53 /32 /49 /43 □ /53 /49 /38 /32 /33 /59 /32 /33 /35 /20 /51 □ /49 /51 /64 □ /38 /32 /49 /20 /33 /35 /38 /20 /53 /49 /18 □ /33 /51 /65 /17 /53 /33 /51 /58 /51 /49 /20 /19 /37 □ /61 /16 /29 /63 □ /35 /31 /31 /51 /31 □ /20 /57 /51 /38 /32 /49 /20 /33 /35 /38 /20 /53 /49 /18 □ /33 /51 /65 /17 /53 /33 /51 /58 /51 /49 /20 /19 □ /20 /32 □ /51 /19 /20 /35 /36 /54 /53 /19 /57 □ /35 □ /59 /33 /32 /35 /38 /20 /53 /39 /51 □ /38 /57 /51 /38 /66 □ /35 /20 □ /20 /57 /51 □ /32 /49 /19 /51 /20 □ /32 /62 □ /35 □ /59 /33 /32 /67 /51 /38 /20 □ /32 /33 □ /35 /20 /38 /32 /49 /20 /33 /35 /38 /20 □ /33 /51 /49 /51 /64 /35 /54 □ /20 /32 □ /51 /49 /38 /32 /17 /33 /35 /18 /51 □ /62 /54 /51 /51 /20 /19 □ /20 /32 □ /38 /32 /58 /59 /54 /60 □ /64 /53 /20 /57 □ /20 /57 /51 □ /33 /51 /18 /17 /54 /35 /20 /53 /32 /49 /37 □ /61 /32 /49 /20 /33 /35 /38 /20 /53 /49 /18 /33 /51 /65 /17 /53 /33 /51 /58 /51 /49 /20 /19 □ /35 /54 /19□ /19 /35 /62 /51 /18 /17 /35 /33 /31 □ /35 /18 /35 /53 /49 /19 /20 □ /20 /57 /51 □ /17 /49 /62 /35 /53 /33 □ /58 /32 /49 /51 /20 /35 /33 /60 □ /35 /31 /39 /35 /49 /20 /35 /18 /51 □ /32 /62 □ /49 /32 /49 /38 /32 /58 /59 /54 /53 /35 /49 /38 /51 /35 /49 /31 □ /20 /57 /17 /19 □ /57 /51 /54 /59 □ /54 /51 /39 /51 /54 □ /20 /57 /51 □ /59 /54 /35 /60 /53 /49 /18 □ /62 /53 /51 /54 /31 □ /62 /32 /33 □ /35 /54 /54 □ /62 /54 /51 /51 /20 /19 /37 □ /56 /57 /53 /19 □ /62 /35 /38 /20 □ /19 /57 /51 /51 /20 □ /33 /51 /39 /53 /51 /64 /19 □ /66 /51 /60 □ /51 /54 /51 /58 /51 /49 /20 /19 □ /32 /62 /20 /57 /51 □ /38 /32 /49 /20 /33 /35 /38 /20 /53 /49 /18 □ /33 /51 /65 /17 /53 /33 /51 /58 /51 /49 /20 /19 /37 /61 /32 /49 /20 /33 /35 /38 /20 /53 /49 /18 □ /33 /51 /65 /17 /53 /33 /51 /58 /51 /49 /20 /19 □ /35 /59 /59 /54 /60 □ /20 /32 □ /36 /32 /20 /57 □ /59 /33 /53 /58 /51 □ /38 /32 /49 /20 /33 /35 /38 /20 /32 /33 /19 □ /35 /49 /31 □ /59 /17 /36 /54 /53 /38 □ /64 /32 /33 /66 /19 □ /35 /64 /35 /33 /31 /53 /49 /18 /36/32
/31 /53 /51 /19 /37 □ /16 /19 □ /31 /51 /19 /38 /33 /53 /36 /51 /31 □ /36 /51 /54 /32 /64 /24 □ /19/58 /51 □ /35 /31 /31 /53 /20 /53 /32 /49 /35 /54 □ /33 /51 /65 /17 /53 /33 /51 /58 /51 /49 /20 /19 □ /19 /32 /54 /51 /54 /60 □ /35 /59 /59 /54 /60 □ /20 /32 □ /20 /57 /51 □ /59 /33 /53 /58 /51 /38 /32 /49 /20 /33 /35 /38 /20 /32 /33 /37
ITEM 13.2.
ATTACHMENT 6
□ /2 /3 /4 /5 /6 □ /7 /8 /3 /11 /7 /3 □ /4 /12 □ /10 /13 /6 □ /6 /4 /10 /14 □ /10 /13 /11 /10 □ /15 /4 /3 /6 /7 /10 /16 /14 □ /13/16 /15 /12 □/10 /13 /6 □ /2 /3 /8 /17 /6 /7 /10 □ /7 /8 /3 /11 /7 □ /18 /8 /3 □ /10 /13 /6 □ /8 /19 /9 /6 /3 /8 /3 □ /11 /19 /11 /3 /15 /4 /20 □ /21 /8 /15 /14 /22 □ /23 /13 /6 □ /2 /3 /4 /5 /6 □ /7 /8 /9 /10 /3 /11 /7 /10 /8 /3 □ /4 /12 □ /3 /6 /12 /2 /8 /9 /12 /4 /21 /16 /6 □ /18 /8 /3 □ /8 /24 /6 /3 /12 /6 /6 /4 /9 /20 □ /10 /13 /6 □ /2 /3 /8 /17 /6 /7 /10 □ /8 /3 /11 □ /2 /8 /3 /10 /4 /8 /9 □ /8 /18 □ /10 /13 /6 □ /2 /3 /8 /17 /6 /7 /10 /22 □ /25 /6 /6 □ /12 /6 /7 /10 /4 /8 /9 □ /26 /27 /27 /28 /29 /7 /30 /29 /27 /27 /30 □ /8 /18 □ /10 /13 /6 □ /26 /31 /26 /26 □ /11 /5 /6 /9 /15 /5 /6 /9 /10 /12 □ /18 /8 /3 □ /10 /13 /6 □ /18 /32 /16 /16 /15 /6 /18 /4 /9 /4 /10 /4 /8 /9 /22 □ /33 /8 /10 /6 □ /10 /13 /11 /10 □ /19 /8 /3 /34 □ /7 /8 /9 /10 /3 /11 /7 /10 /6 /15 □ /19 /4 /10 /13 □ /11 □ /13 /8 /5 /6 /8 /19 /9 /6 /3 □ /18 /8 /3 □ /10 /13 /6 /4 /3 □ /2 /6 /3 /12 /8 /9 /11 /16 /3 /6 /12 /4 /15 /6 /9 /7 /6 /35 □ /9 /8 /10 □ /18 /8 /3 □ /21 /32 /12 /4 /9 /6 /12 /12 /35 □ /4 /12 □ /6 /36 /6 /5 /2 /10 □ /18 /3 /8 /5 □ /10 /13 /6 □ /7 /8 /9 /10 /3 /11 /7 /10 /4 /9 /20 □ /3 /6 /37 /32 /4 /3 /6 /5 /6 /9 /10 /12 □ /2 /6 /3 /12 /6 /7 /10 /4 /8 /9 □ /26 /27 /27 /28 /29 /21 /30 /29 /26 /30 /29 /38 /30 /22 /0 □ /2 /32 /21 /16 /4 /7 □ /19 /8 /3 /34 /12 □ /11 /19 /11 /3 /15 /4 /9 /20 □ /21 /8 /15 /14 □ /4 /12 □ /10 /13 /6 □ /2 /32 /21 /16 /4 /7 □ /11 /20 /6 /9 /7 /14 /35 □ /12 /32 /7 /13 □ /11 /12 □ /10 /13 /6 □ /12 /10 /11 /10 /6 /35 □ /7 /4 /10 /14 /35 □ /7 /8 /32 /9 /10 /14 /35 □ /8 /3 /12/7
/13 /8 /8 /16 □ /15 /4 /12 /10 /3 /4 /7 /10 /35 □ /10 /13 /11 /10 □ /11 /19 /11 /3 /15 /12 □ /8 /3 □ /6 /9 /10 /6 /3 /12 □ /4 /9 /10 /8 □ /7 /8 /9 /10 /3 /11 /7 /10 □ /18 /8 /3 □ /11 □ /2 /3 /8 /17 /6 /7 /10 □ /19 /13 /6 /3 /6 □ /10 /13 /6 /3 /6 □ /11 /3 /6 /24 /6 /13 /4 /7 /16 /6 /12 □ /12 /32 /21 /17 /6 /7 /10 □ /10 /8 □ /10 /13 /4 /12 □ /3 /6 /20 /32 /16 /11 /10 /4 /8 /9 □ /11 /3 /6 □ /32 /12 /6 /15 /22 □ /23 /13 /6 /12 /6 □ /11 /3 /6 □ /2 /3 /8 /17 /6 /7 /10 /12 □ /8 /9 □ /2 /32 /21 /16 /4 /7 □ /16 /11 /9 /15 /12 /35 □ /12 /32 /7 /13 /11 /12 □ /10 /13 /6 □ /7 /8 /9 /12 /10 /3 /32 /7 /10 /4 /8 /9 □ /8 /18 □ /11 □ /2 /32 /21 /16 /4 /7 □ /21 /32 /4 /16 /15 /4 /9 /20 □ /8 /3 □ /3 /8 /11 /15 /22 □ /0 □ /7 /8 /5 /2 /16 /6 /10 /6 □ /15 /6 /18 /4 /9 /4 /10 /4 /8 /9 □ /8 /18 □ /2 /32 /21 /16 /4 /7 /19 /8 /3 /34 /12 □ /11 /19 /11 /3 /15 /4 /9 /20 □ /21 /8 /15 /14 □ /4 /12 □ /11 /24 /11 /4 /16 /11 /21 /16 /6 □ /4 /9 □ /12 /6 /7 /10 /4 /8 /9 □ /26 /27 /27 /28 /29 /7 /30 /29 /27 /39 /30 □ /8 /18 □ /10 /13 /6 □ /3 /6 /20 /32 /16 /11 /10 /4 /8 /9 /22 /16 /16 □ /7 /8 /9 /10 /3 /11 /7 /10 /4 /9 /20 □ /8 /21 /16 /4 /20 /11 /10 /4 /8 /9 /12 □ /12 /10 /11 /3 /10 □ /40 /11 /9 /32 /11 /3 /14 □ /41 /35 □ /26 /31 /26 /27 /35 □ /18 /8/3 □ /21 /8 /10 /13 □ /2 /3 /4 /5 /6 □ /7 /8 /9 /10 /3 /11 /7 /10 /8 /3 /12 □ /11 /9 /15 □ /2 /32 /21 /16 /4 /7 /19 /8 /3 /34 /12 □ /11 /19 /11 /3 /15 /4 /9 /20 □ /21 /8 /15 /4 /6 /12 /22 /42 /8 /3 □ /11 □ /2 /3 /8 /17 /6 /7 /10 □ /4 /9 /24 /8 /16 /24 /4 /9 /20 □ /10 /13 /6 □ /32 /12 /6 □ /8 /18 □ /24 /6 /13 /4 /7 /16 /6 /12 □ /12 /32 /21 /17 /6 /7 /10 □ /10 /8 □ /10 /13 /6 □ /3 /6 /20 /32 /16 /11 /10 /4 /8 /9 /35 □ /10 /13 /6 □ /2 /3 /4 /5 /6 /7/8
/9 /10 /3 /11 /7 /10 /8 /3 □ /8 /3 □ /2 /32 /21 /16 /4 /7 □ /19 /8 /3 /34 /12 □ /11 /19 /11 /3 /15 /4 /9 /20 □ /21 /8 /15 /14 □ /5 /32 /12 /10 □ /8 /21 /10 /11 /4 /9 □ /7 /8 /2 /4 /6 /12 □ /8 /18 □ /10 /13 /6 □ /24 /11 /16 /4 /15 □ /43 /6 /3 /10 /4 /18 /4 /7 /11 /10 /6 /8 /18 □ /44 /6 /2 /8 /3 /10 /6 /15 □ /43 /8 /5 /2 /16 /4 /11 /9 /7 /6 □ /29 /43 /6 /3 /10 /4 /18 /4 /7 /11 /10 /6 /30 □ /18 /8 /3 □ /10 /13 /6 □ /18 /16 /6 /6 /10 /12 □ /11 /9 /15 □ /12 /32 /21 /7 /8 /9 /10 /3 /11 /7 /10 /8 /3 /12 □ /10 /13 /11 /10 □ /11 /3 /6 □ /16 /4 /12 /10 /6 /15 /4 /9 □ /10 /13 /6 □ /7 /8 /9 /10 /3 /11 /7 /10 /22
/43 /6 /3 /10 /4 /18 /4 /7 /11 /10 /6 /12 □ /5 /32 /12 /10 □ /21 /6 □ /8 /21 /10 /11 /4 /9 /6 /15 □ /2 /3 /4 /8 /3 □ /10 /8 □ /11 /19 /11 /3 /15 /4 /9 /20 □ /8 /3 □ /3 /6 /9 /6 /19 /4 /9 /20 □ /11 □ /7 /8 /9 /10 /3 /11 /7 /10 /22 /33 /8 /9 /7 /8 /5 /2 /16 /4 /11 /9 /10 □ /18 /16 /6 /6 /10 /12 /35 □ /4 /22 /6 /22 /35 □ /10 /13 /8 /12 /6 □ /19 /4 /10 /13 /8 /32 /10 □ /11 □ /24 /11 /16 /4 /15 □ /43 /6 /3 /10 /4 /18 /4 /7 /11 /10 /6 /35 □ /11 /3 /6 □ /2 /3 /8 /13 /4 /21 /4 /10 /6 /15 □ /18 /3 /8 /5 □ /21 /6 /4 /9 /20 /7/8
/9 /10 /3 /11 /7 /10 /6 /15 /22
/43 /8 /2 /4 /6 /12 □ /8 /18 □ /10 /13 /6 □ /43 /6 /3 /10 /4 /18 /4 /7 /11 /10 /6 /12 □ /5 /32 /12 /10 □ /21 /6 □ /3 /6 /10 /11 /4 /9 /6 /15 □ /18 /8 /3 □ /10 /13 /3 /6 /6 □ /14 /6 /11 /3 /12 □ /11 /45 /6 /3 □ /10 /13 /6 □ /2 /3 /8 /17 /6 /7 /10 □ /4 /12 /7/8
/5 /2 /16 /6 /10 /6 /22
/44 /6 /7 /8 /3 /15 /12 □ /5 /32 /12 /10 □ /21 /6 □ /2 /3 /8 /24 /4 /15 /6 /15 □ /10 /8 □ /43 /0 /44 /46 □ /19 /4 /10 /13 /4 /9 □ /18 /4 /24 /6 □ /21 /32 /12 /4 /9 /6 /12 /12 □ /15 /11 /14 /12 /35 □ /32 /2 /8 /9 □ /3 /6 /37 /32 /6 /12 /10 /22 /38 /5 /6 /3 /20 /6 /9 /7 /14 □ /8 /2 /6 /3 /11 /10 /4 /8 /9 /12 /35 □ /11 /12 □ /15 /6 /18 /4 /9 /6 /15 □ /4 /9 □ /12 /6 /7 /10 /4 /8 /9 □ /26 /27 /27 /28 /29 /7 /30 /29 /41 /47 /30 /35 □ /19 /13 /6 /3 /6 □ /10 /13 /6 □ /2 /3 /4 /5 /6 □ /7 /8 /9 /10 /3 /11 /7 /10 /8 /3 □ /8 /3 /2/32
/21 /16 /4 /7 □ /19 /8 /3 /34 /12 □ /11 /19 /11 /3 /15 /4 /9 /20 □ /21 /8 /15 /4 /6 /12 □ /11 /3 /6 □ /7 /8 /9 /10 /3 /11 /7 /10 /4 /9 /20 □ /18 /8 /3 □ /11 /9 □ /6 /5 /6 /3 /20 /6 /9 /7 /14 □ /12 /4 /10 /32 /11 /10 /4 /8 /9 /35 □ /11 /3 /6 □ /6 /36 /6 /5 /2 /10 /18 /3 /8 /5 □ /10 /13 /6 /12 /6 □ /7 /8 /9 /10 /3 /11 /7 /10 /4 /9 /20 □ /3 /6 /37 /32 /4 /3 /6 /5 /6 /9 /10 /12 /22 □ /48 /8 /19 /6 /24 /6 /3 /35 □ /10 /13 /6 □ /6 /36 /6 /5 /2 /10 /6 /15 □ /24 /6 /13 /4 /7 /16 /6 /29 /12 /30 □ /5 /32 /12 /10 □ /8 /9 /16 /14 □ /21 /6 /8 /2 /6 /3 /11 /10 /6 /15 □ /4 /9 □ /10 /13 /6 □ /6 /5 /6 /3 /20 /6 /9 /7 /14 □ /12 /4 /10 /32 /11 /10 /4 /8 /9 □ /11 /9 /15 □ /3 /6 /7 /8 /3 /15 /12 □ /8 /18 □ /10 /13 /6 □ /6 /36 /6 /5 /2 /10 /6 /15 □ /24 /6 /13 /4 /7 /16 /6 /12 □ /5 /32 /12 /10 □ /21 /6 ITEM 13.2.
ATTACHMENT 6
/1 /2 /3 /4 /1 /2 /3 /5 /6 /7 □ /9 /5 /10 /11 /6 /13 □/14 /13 /4 /2 /3 /10 /15 /14 /6 /5 □ /1 /6 /5 /13 /2 /16 /4 /2 /11 /3 /11 /17 □ /4 /18 /5/5 /0 /5 /12 /19 /5 /3 /10 /20 □ /1 /3 /6 □ /4 /18 /5 /1 /6 /6 /12 /5 /11 /12 /15 /11 /10 /1 /4 /2 /11 /3 □ /11 /17 □ /4 /18 /5 □ /5 /0 /5 /12 /19 /5 /3 /10 /20 /21 □ /6 /1 /4 /5 /13 □ /22 /18 /5 /3 □ /4 /18 /5 □ /5 /0 /5 /12 /19 /5 /3 /10 /20 □ /11 /16 /5 /12 /1 /4 /2 /11 /3 /13 □ /18 /1 /16 /16 /5 /3 /5 /6 /21 □ /1 /3 /6 □ /1 /3 /1 /4 /4 /5 /13 /4 /1 /4 /2 /11 /3 □ /4 /18 /1 /4 □ /4 /18 /5 □ /23 /5 /18 /2 /10 /15 /5 /13 □ /22 /5 /12 /5 □ /11 /3 /15 /20 □ /11 /16 /5 /12 /1 /4 /5 /6 □ /2 /3 □ /4 /18 /1 /4 □ /5 /0 /5 /12 /19 /5 /3 /10 /20 □ /13 /2 /4 /14 /1 /4 /2 /11 /3 /7 /24 /12 /2 /0 /5 □ /10 /11 /3 /4 /12 /1 /10 /4 /11 /12 /13 □ /18 /1 /23 /5 □ /1 /6 /6 /2 /4 /2 /11 /3 /1 /15 □ /11 /25 /15 /2 /19 /1 /4 /2 /11 /3 /13 □ /25 /5 /20 /11 /3 /6 □ /4 /18 /5 □ /10 /11 /3 /4 /12 /1 /10 /4 /2 /3 /19 □ /12 /5 /26 /14 /2 /12 /5 /0 /5 /3 /4 /13 /6/5
/13 /10 /12 /2 /25 /5 /6 □ /1 /25 /11 /23 /5 /27 □ /4 /18 /5 /13 /5 □ /1 /6 /6 /2 /4 /2 /11 /3 /1 /15 □ /12 /5 /26 /14 /2 /12 /5 /0 /5 /3 /4 /13 □ /6 /11 □ /3 /11 /4 □ /1 /16 /16 /15 /20 □ /4 /11 □ /16 /14 /25 /15 /2 /10 □ /22 /11 /12 /28 /13 □ /1 /22 /1 /12 /6 /2 /3 /19 /25 /11 /6 /2 /5 /13 /27 □ /1 /13 □ /6 /5 /13 /10 /12 /2 /25 /5 /6 □ /17 /14 /12 /4 /18 /5 /12 □ /25 /5 /15 /11 /22 /29 /24 /12 /2 /0 /5 □ /10 /11 /3 /4 /12 /1 /10 /4 /11 /12 /13 □ /0 /14 /13 /4 □ /10 /11 /15 /15 /5 /10 /4 □ /3 /5 /22 □ /23 /1 /15 /2 /6 □ /30 /5 /12 /4 /2 /17 /2 /10 /1 /4 /5 /13 □ /17 /11 /12 □ /17 /15 /5 /5 /4 /13 □ /22 /2 /4 /18 □ /11 /3 /19 /11 /2 /3 /19 /10 /11
/3 /4 /12 /1 /10 /4 /13 □ /1 /13 □ /11 /17 □ /31 /1 /12 /10 /18 □ /32 □ /11 /17 □ /5 /1 /10 /18 □ /20 /5 /1 /12 /7 /30 /5 /12 /4 /2 /17 /2 /10 /1 /4 /5 /13 □ /0 /14 /13 /4 □ /25 /5 □ /10 /11 /15 /15 /5 /10 /4 /5 /6 □ /25 /5 /4 /22 /5 /5 /3 □ /31 /1 /12 /10 /18 □ /32 □ /1 /3 /6 □ /33 /14 /3 /5 □ /32 □ /11 /17 □ /5 /1 /10 /18 □ /20 /5 /1 /12 /7 /34 /5 /22 □ /10 /11 /3 /4 /12 /1 /10 /4 /13 □ /0 /1 /20 □ /3 /11 /4 □ /25 /5 □ /22 /12 /2 /4 /4 /5 /3 □ /4 /11 □ /5 /23 /1 /6 /5 □ /4 /18 /2 /13 □ /12 /5 /26 /14 /2 /12 /5 /0 /5 /3 /4 /7 /24 /12 /2 /0 /5 □ /10 /11 /3 /4 /12 /1 /10 /4 /11 /12 /13 □ /0 /14 /13 /4 □ /11 /3 /15 /20 □ /1 /15 /15 /11 /22 □ /17 /15 /5 /5 /4 /13 □ /22 /2 /4 /18 □ /23 /1 /15 /2 /6 □ /30 /5 /12 /4 /2 /17 /2 /10 /1 /4 /5 /13 □ /11 /3 □ /4 /18 /5 □ /35 /11 /25 □ /13 /2 /4 /5 /7 /36 /18 /5 □ /16 /12 /2 /0 /5 □ /10 /11 /3 /4 /12 /1 /10 /4 /11 /12 □ /0 /14 /13 /4 □ /2 /0 /0 /5 /6 /2 /1 /4 /5 /15 /20 □ /6 /2 /13 /10 /15 /11 /13 /5 □ /4 /11 □ /30 /37 /9 /38 /27 □ /14 /16 /11 /3 □ /12 /5 /26 /14 /5 /13 /4 /27 □ /4 /18 /5 □ /3 /1 /0 /5 /1/3
/6 □ /10 /11 /3 /4 /1 /10 /4 □ /2 /3 /17 /11 /12 /0 /1 /4 /2 /11 /3 □ /11 /17 □ /1 /3 /20 □ /17 /15 /5 /5 /4 □ /11 /12 □ /23 /5 /18 /2 /10 /15 /5 □ /11 /22 /3 /5 /12 □ /11 /3 □ /4 /18 /5 /2 /12 □ /35 /11 /25 □ /13 /2 /4 /5 /21 □ /4 /18 /2 /13 /12 /5 /26 /14 /2 /12 /5 /0 /5 /3 /4 □ /11 /3 /15 /20 □ /1 /16 /16 /15 /2 /5 /13 □ /4 /11 □ /17 /15 /5 /5 /4 /13 □ /11 /12 □ /23 /5 /18 /2 /10 /15 /5 /13 □ /4 /18 /1 /4 □ /1 /12 /5 □ /13 /14 /25 /35 /5 /10 /4 □ /4 /11 □ /4 /18 /5 □ /12 /5 /19 /14 /15 /1 /4 /2 /11 /3 /7 /39 /17 □ /4 /18 /5 □ /16 /12 /2 /0 /5 □ /10 /11 /3 /4 /12 /1 /10 /4 /11 /12 □ /6 /2 /13 /10 /11 /23 /5 /12 /13 □ /1 □ /17 /15 /5 /5 /4 □ /2 /3 /4 /5 /3 /6 /2 /3 /19 □ /4 /11 □ /11 /16 /5 /12 /1 /4 /5 □ /23 /5 /18 /2 /10 /15 /5 /13 □ /1 /4 □ /4 /18 /5 □ /35 /11 /25 □ /13 /2 /4 /5 /6/11
/5 /13 □ /3 /11 /4 □ /18 /1 /23 /5 □ /1 □ /23 /1 /15 /2 /6 □ /30 /5 /12 /4 /2 /17 /2 /10 /1 /4 /5 □ /11 /12 □ /11 /25 /13 /5 /12 /23 /5 /13 □ /3 /11 /3 /10 /11 /0 /16 /15 /2 /1 /3 /4 □ /17 /15 /5 /5 /4 /13 □ /11 /12 □ /23 /5 /18 /2 /10 /15 /5 /13 /11 /16 /5 /12 /1 /4 /2 /3 /19 □ /11 /3 □ /4 /18 /5 /2 /12 □ /35 /11 /25 □ /13 /2 /4 /5 /27 □ /4 /18 /5 /20 □ /0 /14 /13 /4 □ /12 /5 /16 /11 /12 /4 □ /2 /4 □ /4 /11 □ /30 /37 /9 /38 □ /22 /2 /4 /18 /2 /3 □ /17 /2 /23 /5 □ /25 /14 /13 /2 /3 /5 /13 /13 □ /6 /1 /20 /13 /1 /4 /29 □
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ATTACHMENT 6
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ATTACHMENT 6
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ATTACHMENT 6
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ATTACHMENT 6
contract award... Other than the Agency Contact, communication (of any form) with any Agency staff, including its consultants and Board members and their staff, is prohibited during the Cone of Silence period. Violation of this Cone of Silence shall be grounds for Bid rejection. 3-3.01.B Bid Documents Protest
Protests regarding bidding documents must be filed in writing (electronic or hard copy) to the County of Sacramento, Department of General Services, Contract and Purchasing Division, 9660 Ecology Lane, Sacramento CA 95827, within five (5) Working days after the Agency issues the NOIA. Protests received after the five (5) Working day deadline will not be considered by the Agency. A copy of the protest should be submitted to the Agency Contact designated in the Notice to Contractors on the same day.
3-3.01.C Bid Award Protest
After thorough review of the bids, the Agency will issue the NOIA to the lowest responsive, responsible bidder. The NOIA will be provided to all bidders in writing.
Only a Bidder may file a protest. Protests shall include a detailed statement of the factual and/or legal grounds for the protest and the remedies sought by the bidder submitting the protest. Bid protests must include copies of all documents forming the basis of the protest and must be signed by the person authorized to submit the protest on behalf of a Bidder.
A protest regarding bid opening procedures, Bids or the selection of the successful Bidder shall be submitted with supporting documentation in writing (electronic or hard copy) to the County of Sacramento, Department of General Services, Contract and Purchasing Division, 9660 Ecology Lane, Sacramento CA 95827, within five (5) business days after the Agency issues the NOIA.
Protests received after the five (5) business day deadline will not be considered by the Agency. A copy of the protest should be submitted to Agency Contact designated in the Notice to Contractors on the same day.
The Agency will evaluate the merits of the protest and will make the final determination regarding a bid award protest. The Agency will issue its determination in writing and distributed to all Bidders prior to the Board meeting at which the proposed contract award will be considered. The Board Agenda will also be published indicating the recommended award consistent with the requirements of the Ralph M. Brown Act (Government Code section 54950 et seq.).
If the protestor disagrees with the Agency’s decision, the protesting party may seek relief from the Board at the public hearing for award of the Contract.
Once the Board has awarded the Contract, the protesting party may appeal the Board’s award to the Superior Court.
3-4 PERFORMANCE AND PAYMENT BONDS
The format of the Performance Bond and Payment Bond forms must be those contained in Appendix A of these Specifications.
As part of the execution of the Contract, the successful Bidder must furnish Performance and Payment corporate surety bonds for the benefit of the Agency. Bonds must be executed by a surety company authorized to do business in the State of California and listed in the current Federal Department of Treasury Circular 570.
3-4.01 Performance Bond
The Performance Bond to guarantee the performance of all covenants and stipulations of the Contract must be on a form approved by the Agency and must be in a sum not less than 100 percent of the original Total Contract Price.
ITEM 13.2.
ATTACHMENT 6
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 13.3.
DATE: February 3, 2025
TO: Honorable Mayor and Council Members
FROM:
Albert Stricker, Public Works Director
Edgar Medina, Principal Engineer
Kevin Velazquez, Assistant Civil Engineer
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2025-4 IN AN AMOUNT NOT TO EXCEED
$337,775.50 WITH MARTIN GENERAL ENGINEERING, INC. TO
CONSTRUCT THE HSIP CYCLE 11 TRAFFIC SIGNALS AND GRANT
LINE ROAD SAFETY IMPROVEMENTS PROJECT
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
The adoption of the Resolution would bring various benefits to our community in terms of road safety and visibility. By upgrading traffic signal heads, we significantly improve the visibility of signals at intersections, which enhances safety for all road users. The signals help in reducing accidents and contribute to safer streets overall. Additionally, the proposed improvements on Grant Line Road, including the installation of LED warning signs, rumble strips, high-friction surface treatments, and shoulder paving further enhance safety to alert drivers, reduce vehicle skidding and help reduce collisions on this segment.
BACKGROUND
The City received a State Highway Safety Improvement Project (HSIP) Cycle 11 grant in 2023 for the amount of $819,270 for the Traffic Signals and Grant Line Road Safety Improvements Project. This Project includes upgrading various vehicle signal heads along the corridors of Coloma Road, Mather Field Road and International Drive. This Project also includes the following improvements along a curve segment on Grant Line Road between White Rock Road and Raymer Way: LED warning signs, rumble strips, shoulder paving and high friction surface treatment, Attachment 3.
This project is essential and aligns with Rancho Cordova's City objectives to enhance its positive reputation, ensure a safe and livable community, and provide high quality public services while maintaining good financial management.
Bids for the Project were solicited on the City’s Website and on OpenGov.com, on December 12th, 2024. Bids for the project were publicly opened on January 16, 2025. A total of 6 bids
City Council Staff Report - Page 2 of 2
were received. The lowest responsible and responsive bid was $337,775.50 from Martin General, Inc. There were no Project bid alternatives. The contract award is based on the lowest, responsive and responsible bid. The Bid Summary is provided as Attachment 4.
The Project is expected to be under construction starting in Spring 2025 and completed in Summer 2025.
FISCAL IMPACT AND FUNDING SOURCE
This project is included in the Capital Improvement Plan budget for Fiscal Years 2023/2024 and 2024/2025. The Project budget consists of $819,270 from the Highway Safety Improvement Cycle 11 state grant program and $360,730 in Gas Tax. There is no impact to the City’s General Fund.
ATTACHMENT(S)
1. Resolution
2. Contract No. 2025-4
3. Project Area Map
4. HSIP 11 Signals - Bid Summary Checklist
ITEM 13.3. ATTACHMENT 1 Resolution No. XX-2025 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2025-4 WITH MARTIN GENERAL ENGINEERING, INC. IN AN AMOUNT NOT TO EXCEED $337,775.50 TO CONSTRUCT THE HSIP CYCLE 11 TRAFFIC SIGNALS AND CURVE
SAFETY IMPROVEMENTS PROJECT
WHEREAS, the City received a State Highway Safety Improvement Project (HSIP) Cycle 11 grant in 2023 for the amount of $819,270; and
WHEREAS, the City allocated HSIP Cycle 11 funding to construct the Traffic Signals and Curve Safety Improvements Project; and
WHEREAS, the project will include vehicle signal head improvements along the corridors of Coloma Rd, Mather Field Rd and International Dr and also include LED warning signs, rumble strips, and high friction surface treatment along a segment of Grant Line Rd; and
WHEREAS, the City solicited bids for the HSIP Cycle 11 Traffic Signals and Curve Safety Improvements under the requirements of state and local law and publicly opened the bids on January 16, 2025; and
WHEREAS, the lowest responsive and responsible bidder was Martin General, Inc.; and
WHEREAS, adoption of this Resolution will award the construction Contract No. 2025-4 to Martin General, Inc. in an amount not to exceed $337,775.50 for the HSIP Cycle 11 Traffic Signal and Curve Safety Improvements Project; and
WHEREAS, the Project was reviewed under the requirements of the California Environmental Quality Act (CEQA), and it has been determined to be exempt from further review pursuant to CEQA Regulation 15301 subsection (c) for existing facilities.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute construction Contract No. 2025-4 in an amount not to exceed $337,775.50 with Martin General Engineering, Inc. and in a form approved by the City Attorney.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 3rd day of February 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ITEM 13.3. ATTACHMENT 1 Resolution No. XX-2025 Page 2 of 2 ATTEST:
Siri Pulipati, Mayor
Stacy Leitner, CMC
City Clerk
CONTRACT NO. 2025-4
Revised 10-31-2023
Construction Services Agreement between February 3, 2025 City of Rancho Cordova and Martin General Engineering, Inc Page 1 of 7
CONSTRUCTION SERVICES AGREEMENT BETWEEN
THE CITY OF RANCHO CORDOVA AND MARTIN GENERAL ENGINEERING, INC
FOR THE
HSIP 11 TRAFFIC SIGNALS AND GRANT LINE ROAD SAFETY IMPROVEMENT PROJECT CP24-2257, CS80088
THIS AGREEMENT made and entered into between the City of Rancho Cordova (“City”) and Martin General Engineering, Inc (“Contractor”) as of February 3, 2025.
W I T N E S S E T H:
WHEREAS, the City Council for the City heretofore caused plans and specifications for HSIP 11 Traffic Signals and Grant Line Road Safety Improvement Project (“Project”) to be prepared, and therefore did approve and adopt said plans and specifications; and
WHEREAS, the City Council for the City did cause to be published for the time and in the manner required by law, a notice inviting sealed bids for the performance of said work; and
WHEREAS, the notice was published on December 12, 2024, on OpenGov.com and the City of Rancho Cordova Website (“Notice”); and
WHEREAS, the Contractor, in response to such Notice, submitted to the City Council for the City within the time specified in said Notice, and in the manner provided for therein, a sealed bid for the performance of the Project specified in said plans and specifications, which said bid and proposal, and other bids and proposals submitted in response to said Notice, the City Council opened and canvassed in the manner provided by law; and
WHEREAS, the Contractor was the lowest responsible bidder for the performance of said Project, and said City Council for the City as a result of the canvass of said bids, did determine and declare Contractor to be the lowest responsible bidder for said Project and award to a contract therefore.
NOW THEREFORE , in consideration of the promises herein, it is mutually agreed between the parties hereto as follows:
Section 1. CONTRACT DOCUMENTS . The following documents are by this reference incorporated in and made a part of this Agreement: The County of Sacramento, Standard Construction Specifications dated November 2024; the Special Provisions; the contract drawings, all addenda; the Notice to Contractors; the Proposal; all required bonds; and all supplemental Agreements covering alterations, amendments, or extensions to the contract.
The documents which describe the work to be performed are sometimes collectively referred to herein as the Plans and Specifications.
Section 2. Term. The term of this Agreement shall begin on the date first noted above and shall end on December 31, 2026.
Section 3. SCOPE OF WORK . The Contractor will furnish all labor, materials, services, transportation, appliances, and mechanical workmanship required for Contract No. 2025-4, as provided for and set forth in said Plans and Specifications, or in either of them, which said Plans and Specifications are hereby referred and by such reference incorporated herein and made a ITEM 13.3.
ATTACHMENT 2
CONTRACT NO. 2025-4
Construction Services Agreement between February 3, 2025 City of Rancho Cordova and Martin General Engineering, Inc Page 2 of 7 part of this Agreement. All of the said work done under this Agreement shall be under the supervision of and performed to the satisfaction of the Public Works Director of the City of Rancho Cordova who shall have the right to reject any and all materials and supplies furnished by the Contractor which do not comply with the Plans and Specifications, together with the right to require the Contractor to replace any and all work furnished by the Contractor which shall not either in workmanship or material be in strict accordance with the Plans and Specifications.
Section 4. COMPLETION. Said work shall be completed and ready for acceptance.
Section 5. PAYMENT. Attached hereto as Exhibit “A” and by reference made a part hereof, is the bid and proposal of Contractor. Said bid and proposal will contain, as required by the terms of said specifications, the full and complete schedule of the different items with the lump sums or unit prices as so specified. The City agrees in consideration of the work to be performed for the Project herein and subject to the terms and conditions thereof, to pay Contractor all sums of money which may become due to Contractor in accordance with the terms of the aforesaid bid and propos al, and this Agreement, to wit: $337,775.50 (THREE
HUNDRED THIRTY -SEVEN THOUSAND, SEVEN HUNDRED SEVENTY -FIVE DOLLARS AND FIFTY CENTS ). Said sum shall be paid in accordance with Section 8 of the Standard Specifications. With respect to that portion of the above sum as is based upon the estimated quantities specified for the general scope of the work to be performed herein, actual payment will be based upon the quantities as measured upon completion. No payment made under this Agreement shall be construed to be an acceptance of defective work or improper materials.
Section 6. PREVAILING WAGES. To the extent required by law, Contractor and all of the Contractor’s subcontractors shall comply with California Health and Safety Code Section 33422.1, and shall comply with California Labor Code Section 1770 et seq. and all regulations adopted pursuant thereto (referred to herein as, “ Prevailing Wage Laws”), and be responsible for carrying out the requirements of such provisions. Pursuant to the provisions of Articles 1 and 2 of Chapter 1, Part 7, Division II, of the Labor Code of the State of California, not less than the general prevailing rate of per diem wages, and not less than the general prevailing rate of per diem wages for holidays and overtime work, for each craft, classification or type of worker needed to execute the Project contemplated under this Agreement shall be paid to all workers, laborers and mechanics employed in the execution of said Project by Contractor, or by any subcontractor doing or contracting to do any part of said Project. The appropriate determination of the Director of the California Department of Industrial Relations is filed with, and available for inspection at 2729 Prospect Park Drive, Rancho Cordova, CA 95670, the office of the Clerk of the City. Contractor shall post, at each job site, a copy of such prevailing rate of per diem wages as determined by the Director for the California Department of Industrial Relations. The Contractor shall, and hereby agrees to, unconditionally indemnify, reimburse, defend, protect and hold harmless the C ity and its elective and appointive boards, commissions, officers, agents, attorneys, consultants and employees, and all of their respective successors and assigns, from and against any and all claims, demands, suits and actions at law or in equity, and losses, liabilities, expenses, penalties, fines, orders, judgments, injunctive or other relief, and costs and damages of every kind, nature and description (including but not limited to attorneys’ fees and court costs; with counsel reasonably acceptable to t he City), and administrative, enforcement or judicial proceedings, whether known or unknown, and which directly or indirectly, in whole or in part, are caused by, arise from, or relate to, or are alleged to be caused by, arise from, or relate to, the payment or requirement of payment of prevailing wages or the requirement of competitive bidding in the construction of the Project, the failure to comply with any state or federal labor laws, regulations or standards in connection with this Agreement, including but not limited to California Labor Code Section 1770 et seq. and the ITEM 13.3.
ATTACHMENT 2
CONTRACT NO. 2025-4
Construction Services Agreement between February 3, 2025 City of Rancho Cordova and Martin General Engineering, Inc Page 3 of 7 Prevailing Wage Laws, or any act or omission of the City or the Contractor related to this Agreement with respect to the payment or requirement of payment of prevailing wages or the requirement of competitive bidding, whether or not any insurance policies shall have been determined to be applicable to any such claims, demands, suits, actions, losses, liabilities, expenses, penalties, fines, orders, judgments, injunctive or other relief, costs, damages, or administrative, enforcement or judicial proceedings. It is further agreed that the City does not, and shall not, waive any rights against the Contractor which they may have by reason of this indemnity and hold harmless agreement because of the acceptance by the City, or the deposit with the City by the Contractor, of any of the insurance policies described in this Agreement.
Section 7. INSURANCE. The Contractor shall carry and maintain for the duration of the term of this Agreement, such public liability, property damage and contractual liability, auto, worker’s compensation and builders’ risk insurance as required by the specifications.
Section 8. WORKERS’ COMPENSATION CERTIFICATION. By execution of this Agreement, the Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.” Section 9. PERFORMANCE AND PAYMENT BONDS . The Contractor shall, before beginning said work for the Project, file two (2) bonds with the City, each made payable to the City. These bonds shall be issued by a surety company authorized to do business in the State of California, and shall be maintained during the entire life of the Agreement at the expense of the Contractor. One bond shall be in the amount of one hundred percent (100%) of the Agreement and shall guarantee the faithful performance of the Agreement. The second bond shall be the payment bond required by California Civil Code Section 3247 et seq., and shall be in the amount of one hundred percent (100%) of the Agreement. Any alterations made in the specifications which are a part of this Agreement or in any provision of this Agreement shall not operate to release any surety from liability on any bond required hereunder and the consent to make such alterations is hereby given, and any surety on said bonds hereby waives the provisions of California Civil Code Sections 2819 and 2845.
Section 10. INDEMNIFICATION.
10.1 Contractor’s Performance . Contractor shall indemnify, defend with counsel selected by the City, and hold harmless City, its officers, agents, employees and representatives from and against any and all claims, losses, liabilities or damages, demands and actions, including payment of reasonable attorney’s fees, arising out of or resulting from Services performed pursuant to this Agreement caused in whole or in part by any negligent or willful act or omission of Contractor, its officers, agents, employee s, or anyone directly or indirectly acting on behalf of Contractor. The foregoing obligation of Contractor shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Contractor or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood tha t the duty of Contractor to indemnify and hold harmless includes the duty to defend as set ITEM 13.3.
ATTACHMENT 2
CONTRACT NO. 2025-4
Construction Services Agreement between February 3, 2025 City of Rancho Cordova and Martin General Engineering, Inc Page 4 of 7 forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Contractor from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Contractor acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
10.2 PERS Indemnification. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing Services under this Agreement is determined by a court of competent jurisdiction of the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of City, Contractor shall indemnify, defend, and hold harmless City for the payment of any and all employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City, and any attorneys’ fees and costs incurred by the City to enforce this Section.
10.3 No Limitation of Liability for Indemnification. The indemnities set forth in this Section shall not be limited by the insurance requirements set forth in the Contract.
Section 11. Nondiscrimination and Equal Opportunity. Contractor shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Contractor under this Agreement.
Contractor shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Contractor thereby. Contractor shall include the provisions of this section in any subcontract approved by the City.
Section 12. AMENDMENTS. No modification or amendment of this Agreement is effective unless made in writing and signed by both the City and Contractor.
Section 13. ASSIGNMENT AND SUBCONTRACTING. Contractor shall not assign or transfer any interest in this Agreement without the prior written consent of the City.
Section 14. MISCELLANEOUS PROVISIONS.
14.1 Successors. This Agreement shall bind and inure to the heirs, devisees, assignees, and successors in interest of Contractor and to the successors in interest of Contractor in the same manner as if such parties had been expressly named herein. All times state d herein or in the contract documents are of the essence hereof. As used in this instrument the singular includes the plural, and the masculine includes the feminine and the neuter. This Agreement may create a possessory interest subject to property taxation, and Contractor may be subject to the payment of property taxes levied on such interest.
ITEM 13.3.
ATTACHMENT 2
CONTRACT NO. 2025-4
Construction Services Agreement between February 3, 2025 City of Rancho Cordova and Martin General Engineering, Inc Page 5 of 7
14.2 Contract Administration. This Agreement shall be administered by Kevin Velazquez ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
14.3 Notices. Any written notice to Consultant shall be sent to:
Adrian Martin
Martin General Engineering, Inc.
12485 Quicksilver Drive
Rancho Cordova, CA 95742
[email protected]
Any written notice to City shall be sent to:
Kevin Velazquez
City of Rancho Cordova
Department of Public Works
2729 Prospect Park Drive
Rancho Cordova, CA 95670
[email protected]
14.4 IRS Form W-9. Contractor shall complete and submit Internal Revenue Service Form W -9 to the City before execution of this Agreement. The City’s Finance Director shall have authority to waive this requirement.
14.5 Governing Law and Venue. The laws of the State of California shall govern this Agreement. Venue for any action regarding this Agreement shall be in the Superior Court of the County of Sacramento or in the United States District Court for the Eastern District of California.
14.6 Attorneys’ Fees. If a Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provisions of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that Party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
14.7 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
14.8 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
14.9 Survival. The obligations of this Agreement, which by their nature would continue beyond the term or expiration of this Agreement, including without limitation obligations regarding indemnification shall survive the term or expiration of this Agreement.
ITEM 13.3.
ATTACHMENT 2
CONTRACT NO. 2025-4
Construction Services Agreement between February 3, 2025 City of Rancho Cordova and Martin General Engineering, Inc Page 6 of 7
14.10 Entire Agreement. This Agreement, including the terms of payment attached hereto and incorporated herein as Exhibit A , and the Contract Documents as referenced above in Section 1, of this Agreement, represents the entire and integrated Agreement between City and Contractor and supersedes all prior negotiations, representations, and Agreements regarding the subject matter of this Agreement, either written or oral.
IN WITNESS WHEREOF, the City Council and Contractor have caused this Agreement to be executed as of the day and year first above written.
CITY OF RANCHO CORDOVA: MARTIN GENERAL ENGINEERING, INC.
CONTRACTOR:
Micah Runner, City Manager Adrian Martin, Vice President
______
Date Date
Attest:
Stacy Leitner, CMC, City Clerk
Date
Approved as to Form:
Adam U. Lindgren, City Attorney
Date
Last revised June 23, 2022
ITEM 13.3.
ATTACHMENT 2
CONTRACT NO. 2025-4
Construction Services Agreement between February 3, 2025 City of Rancho Cordova and Martin General Engineering, Inc Page 7 of 7
Exhibit A
See Attached Bid Proposal
ITEM 13.3.
ATTACHMENT 2
City of Rancho Cordova
Public Works
Albert Stricker, Director of Public Works
2729 Prospect Park Drive, Rancho Cordova, CA 95670
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT IFB No. TBD
Traffic Signals and Curve Safety Improvements
RESPONSE DEADLINE: January 16, 2025 at 2:00 pm
Report Generated: Thursday, January 16, 2025
Martin General Engineering, Inc Response
CONTACT INFORMATION
Company:
Martin General Engineering, Inc
Email:
[email protected]
Contact:
Adrian Martin
Address:
12485 Quicksilver Drive
Rancho Cordova, CA 95742
Phone:
N/A
Website:
www.martingeneral.net
Submission Date:
Jan 16, 2025 1:29 PM (Pacific Time)
ITEM 13.3.
ATTACHMENT 2
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT IFB No. TBD
Traffic Signals and Curve Safety Improvements
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT Invitation For Bid - Traffic Signals and Curve Safety Improvements
ADDENDA CONFIRMATION
Addendum #1
Confirmed Jan 13, 2025 11:13 AM by Adrian Martin
Addendum #2
Confirmed Jan 13, 2025 11:13 AM by Adrian Martin
QUESTIONNAIRE
1. Project Contact*
Please provide the following regarding the point of contact for your submittal:
• Full Name (First and Last)
• Title
• Phone Number
• Email
• Adrian Martin
• Vice President
• (916) 355-8101
• [email protected]
2. Contractor's License*
Any person or entity submitting a bid on this project to engage in the business or act in the capacity of a contractor shall be licensed as a contractor in accordance with the provisions of Division 3, Chapter 9 of the California Business and Professions Code. A bid ITEM 13.3.
ATTACHMENT 2
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT IFB No. TBD
Traffic Signals and Curve Safety Improvements
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT Invitation For Bid - Traffic Signals and Curve Safety Improvements
submitted to the City by a contractor who is not licensed as set forth above shall be considered non-responsive and shall be rejected by the City.
Before awarding the contract for this project, the City must verify that the contractor was properly licensed when the contractor submitted his/her bid on this project. In order for the City to verify the license status of a contractor, the contractor, at the time he/she submits his/her bid for the project, shall provide the City his/her contractor's license information.
No bid submitted to the City shall be invalidated by the failure of the bidder to be licensed in accordance with the laws of this state. However, at the time the contract is awarded, the contractor shall be properly licensed in accordance with the laws of this state. The first payment for work or material under any contract shall not be made unless and until the Registrar of Contractors verifies to the City that the records of the Contractors' State License Board indicate that the contractor was properly licensed at the time the contract was awarded. Any bidder or contractor not so licensed shall be subject to all legal penalties imposed by law, including, but not limited to, any appropriate disciplinary action by the Contractors' State License Board. Failure of the bidder to obtain proper and adequate licensing for an award of a contract shall constitute a failure to execute the contract and shall result in the forfeiture of the security of the bidder.
Please enter the California Contractor's License Number for your company. 844279
Click to Verify Value will be copied to clipboard
3. DIR Registration*
Enter your California Department of Industrial Relations (DIR) Contractor Registration Number.
Please Note:
If the City is unable to confirm that the bidder/contractor’s DIR registration is current, the City must disqualify the bidder, as required by Labor Code section 1725.5.”
1000001824
Click to Verify Value will be copied to clipboard
ITEM 13.3.
ATTACHMENT 2
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT IFB No. TBD
Traffic Signals and Curve Safety Improvements
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT Invitation For Bid - Traffic Signals and Curve Safety Improvements
4. Equal Employment Opportunity Certification*
This certification is required by the Equal Employment Opportunity Regulations of the Secretary of Labor (41 CFR 60-1.7(b) (1)), and must be submitted by bidders and proposed subcontractors only in connection with contracts and subcontracts which are subject to the equal opportunity clause. Contracts and subcontracts which are exempt from the equal opportunity clause are set forth in 41 CFR 60-1.5. (Generally only contracts or subcontracts of $10,000 or under are exempt.) Currently, Standard Form 100 (EEO-1) is the only report required by the Executive Orders or their implementing regulations.
Proposed prime contractors and subcontractors who have participated in a previous contract or subcontract subject to the Executive Orders and have not filed the required reports should note that 41 CFR 60-1.7(b) (1) prevents the award of contracts and subcontracts unless such contractor submits a report covering the delinquent period or such other period specified by the Federal Highway Administration or by the Director, Office of Federal Contract Compliance, U.S. Department of Labor.
Bidder shall confirm whether or not Bidder, and any proposed subcontractors, have participated in previous contract or subcontract subject to the equal opportunity clauses, as required by Executive Orders 10925, 11114, or 11246, and that, where required, have filed with the Joint Reporting Committee, the Director of the Office of Federal Contract Compliance, a Federal Government contracting or administering agency, or the former President's Committee on Equal Employment Opportunity, all reports due under the applicable filling requirements.
Bidder and/or a Proposed Subcontractors Have NOT Participated
5. Public Contract Code Section 10285.1 Statement*
In conformance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder shall declare under penalty of perjury under the laws of the State of California that the bidder "HAS" or "HAS NOT" been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or Federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1.
ITEM 13.3.
ATTACHMENT 2
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT IFB No. TBD
Traffic Signals and Curve Safety Improvements
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT Invitation For Bid - Traffic Signals and Curve Safety Improvements
Note: The bidder must select "has" or "has not". The above Statement is part of the Proposal. Submitting this Proposal shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
HAS NOT
6. Public Contract Code Section 10162*
In conformance with Public Contract Code Section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire:
Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?
No
7. Public Contract Code 10232 Statement*
In conformance with Public Contract Code Section 10232, the Contractor, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two year period because of the Contractor's failure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board.
Note: The above Statement and Questionnaire are part of the Proposal. Submitting this Proposal thereof shall also constitute signature of this Statement and Questionnaire. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
Confirmed
8. Subcontractors?*
Will you be using subcontractors for this project?
ITEM 13.3.
ATTACHMENT 2
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT IFB No. TBD
Traffic Signals and Curve Safety Improvements
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT Invitation For Bid - Traffic Signals and Curve Safety Improvements
In compliance with the provisions of Section 4100-4114 of the Public Contracts Code of the State of California, and any amendments thereof, each Bidder shall set forth below the name and location of the place of business of each Subcontractor who will perform work or labor or render service to the Contractor in or about the construction of the work or improvement to be performed under these specifications in excess of one-half of one percent (0.5%) of the prime Contractor’s total bid or ten thousand dollars ($10,000.00) whichever is greater. The prime Contractor shall list the portion of the work which will be done by such Subcontractor.
If the Contractor fails to specify a Subcontractor for any portion of the work to be performed under the Contract, the Contractor shall be deemed to have agreed to perform such portion itself, and the Contractor shall not be permitted to subcontract that portion of the work except under the conditions allowed by applicable law.
Yes
SUBCONTRACTORS*
You have indicated that you will be using subcontractors for this project. Please download the attached form, complete it, and upload it back here as part of your submittal.
• Subcontracting_Form.pdf
Subcontracting_Form-_SIGNED.pdf
9. Years of Experience Under Current Business Name*
Please state the number of years for which the Bidder has been engaged in the contracting of business under its current name. 20 years
10. Years of Similar Experience*
Please state the number of years of experience the Bidder has in work of a nature similar to that noted in this Bid. 20 years
ITEM 13.3.
ATTACHMENT 2
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT IFB No. TBD
Traffic Signals and Curve Safety Improvements
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT Invitation For Bid - Traffic Signals and Curve Safety Improvements
11. Failure to Complete Work Satisfactorily*
Has the Bidder, as a Contractor, ever failed to satisfactorily complete a Contract awarded to it? No
12. Completed Contracts*
Provide information for at least three (3) contracts that have been satisfactorily completed by the Bidder in the last three (3) years.
For each contract, provide the following:
• Year
• Type of Work
• Contract Amount
• Owner/Agency for Whom Work Was Performed
1) Northwood School Access Improvements Project
• 2024
• Concrete, striping, electrical, underground
• $4,602,479.00
• City of Sacramento
2) Kennedy High School Parking Lot
• 2023
• Excavation, concrete, fencing, striping
• $4,434,000.00
• Sacramento City Unified School District
ITEM 13.3.
ATTACHMENT 2
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT IFB No. TBD
Traffic Signals and Curve Safety Improvements
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT Invitation For Bid - Traffic Signals and Curve Safety Improvements
3) Power Inn Rd. & Pedestrian Improvements Project
• 2023
• Excavation, concrete, fencing, striping
• $3,067,545.41
• County of Sacramento
13. Equipment List*
Provide a list of plant and equipment owned by the Bidder, which is definitely available for use on the proposed work as required.
For each item, please provide:
• Quantity
• Name, Type and Capacity
• Condition
• Location
• A document with the equipment list can also be attached under the "Additional Information" question towards the end of this submittal. Please add “See Attachment in Additional Information” to the Response below. *See Attachment in Additional Information*
14. Bid Bond*
Please download the below documents, complete, and upload. • Bid_Bond_Updated.pdf
Bid_Bond_-_signed.pdf
ITEM 13.3.
ATTACHMENT 2
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT IFB No. TBD
Traffic Signals and Curve Safety Improvements
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT Invitation For Bid - Traffic Signals and Curve Safety Improvements
15. Non-Collusion Affidavit*
NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY of RANCHO CORDOVA
DEPARTMENT OF PUBLIC WORKS
The bidder confirms that they are the party making the foregoing bid and declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Confirmed
16. Debarment and Suspension Certification*
The bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager:
• is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal agency; • has not been suspended, debarred, voluntarily excluded or determined ineligible by any Federal agency within the past 3 years; ITEM 13.3.
ATTACHMENT 2
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT IFB No. TBD
Traffic Signals and Curve Safety Improvements
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT Invitation For Bid - Traffic Signals and Curve Safety Improvements
• does not have a proposed debarment pending; and
• has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years.
No Exceptions
17. CARB Certificate of Reported Compliance*
Does the Contractor and all sub-contractors have a valid Certificate of Reported Compliance for vehicle and equipment subject to California Air Resources Board (CARB) In-Use Off-Road Diesel-Fueled Fleets Regulations in accordance with CARB § 2449 General Requirements for In-Use Off-Road Diesel-Fueled Fleets?
Yes
CERTIFICATE UPLOAD*
Upload CARB Certificate of Reported Compliance
CARB_CERT-_EXP_2.28.25.pdf
18. Additional Information
For any additional information requested or required by any of your previously provided answers please upload that additional documentation here.
2022-2024_Completed_Work.pdf
Asset_List_-current-.pdf
19. Submittal Confirmation*
The party submitting on behalf of the Company noted on the submittal is authorized to submit on behalf of said Company and has provided any authorization showing such if required by this Bid.
In accordance with the Business and Professions Code, the party submitting does hereby, under Penalty of Perjury, certify that the following contractor’s license information is true and correct.
ITEM 13.3.
ATTACHMENT 2
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT IFB No. TBD
Traffic Signals and Curve Safety Improvements
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT Invitation For Bid - Traffic Signals and Curve Safety Improvements
Confirmed
PRICE TABLES
SCHEDULE OF QUANTITIES
Line Item Description Quantity Unit of
Measure
Unit Cost Total
1 Mobilization 1 LS $7,000.00 $7,000.00
2 Traffic Control Plan 1 LS $20,000.00 $20,000.00
3 Water Pollution Control Program 1 LS $1,500.00 $1,500.00 4 Clearing and Grubbing 1 LS $3,200.00 $3,200.00
5 Remove Roadside Sign 4 EA $120.00 $480.00
6 Remove Thermoplastic Traffic Stripe 1,214 LF $2.25 $2,731.50 7 High Friction Surface Treatment (HMA Open Graded) 83 TON $378.00 $31,374.00 8 6" Thermoplastic Traffic Stripe 1,220 LF $4.45 $5,429.00 9 12" Rumble Strip 660 LF $5.60 $3,696.00
10 Install Sign 1 EA $500.00 $500.00
11 Install LED Sign System 1 LS $62,700.00 $62,700.00
12 Modifying Signal and Lighting Systems 1 LS $146,000.00 $146,000.00 ITEM 13.3.
ATTACHMENT 2
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT IFB No. TBD
Traffic Signals and Curve Safety Improvements
[MARTIN GENERAL ENGINEERING, INC] RESPONSE DOCUMENT REPORT Invitation For Bid - Traffic Signals and Curve Safety Improvements
Line Item Description Quantity Unit of
Measure
Unit Cost Total
13 Roadway Excavation 100 CY $161.00 $16,100.00
14 Hot Mix Asphalt, Type A 80 TON $257.00 $20,560.00
15 Class 2 Aggregate Base 60 CY $169.00 $10,140.00
16 Transverse Rumble Strips 190 LF $33.50 $6,365.00
TOTAL $337,775.50
ITEM 13.3.
ATTACHMENT 2
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ATTACHMENT 2
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ATTACHMENT 2
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ATTACHMENT 2
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ATTACHMENT 2
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ITEM 13.3.
ATTACHMENT 2
January 1, 2024
MARTIN GENERAL ENGINEERING, INC.
2/28/2025
3598
http://www.arb.ca.gov/doors/compliance_cert1.html
5/1/24, 10:57 AM California Air Resources Board: Off-Road Diesel-Fueled Fleets Regulation https://ssl.arb.ca.gov/ssldoors/doors_reporting/perm/php/certificate.php 1/2 ITEM 13.3.
ATTACHMENT 2
Martin General Engineering, Inc.
12485 Quicksilver Drive
Rancho Cordova, CA 95742
916-355-8101 Phone
916-355-8108 Fax
Completed Projects 2022 - 2024
Project Name:
Location:
Prime:
Prime Contact:
Owner:
Owner Contact:
Type of Work:
Contract Amount:
Percentage complete:
Percentage of sub
work:
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work:
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Dry Creek Outdoor Learning Shade Structure Project
1230 G St. Rio Linda, CA
Martin General Engineering, Inc.
Adrian Martin (916) 355-8101 [email protected]
Twin Rivers Unified School District
Perry Herrera [email protected]
Paving, install metal shade structure
$190,723.33
100%
0%
January 2022
Allison Elementary School Fencing Project
4315 Don Julio Blvd., High Lands, CA
Martin General Engineering, Inc.
Adrian Martin (916) 355-8101 [email protected]
Twin Rivers Unified School District
Perry Herrera [email protected]
Concrete, Fencing
$318,574.07
100%
0%
June 2022
Kemma High School Fencing Project
1281 North Ave., Sacramento, CA
Martin General Engineering, Inc.
Adrian Martin (916) 355-8101 [email protected]
Twin Rivers Unified School District
Perry Herrera [email protected]
Concrete, Fencing
$210,083.15
100%
0%
June 2022
ITEM 13.3.
ATTACHMENT 2
Project Name:
Location:
Prime:
Prime Contact:
Owner:
Owner Contact:
Type of Work:
Contract Amount:
Percentage complete:
Percentage of sub
work:
Completion date:
Project Name:
Location:
Prime:
Prime Contact:
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work:
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Project Name:
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work:
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work:
Completion date:
Barrett Middle School (New)
4243 Barrett Rd., Carmichael, CA
Martin General Engineering, Inc.
Adrian Martin (916) 355-8101 [email protected]
San Juan Unified School District
Victor Rodriguez (916) 663-1953
Fencing
$303,286.87
100%
0%
July 2022
Power Inn Road Improvement Project
Power Inn Rd. From Loucreta Dr. to 52nd Ave., Sacramento, CA Martin General Engineering, Inc.
Adrian Martin (916) 355-8101 [email protected]
County of Sacramento
Erik Dahl (916) 203-2488
Excavation, concrete, fencing, striping
$3,348,747.02
100%
20%
December 2022
Power Inn Road Bicycle & Pedestrian Improvement Project Power Inn Rd. – Else Ave. to McFadden Dr., Sacramento, CA Martin General Engineering, Inc.
Adrian Martin (916) 355-8101 [email protected]
County of Sacramento
Kyle Cameron (510) 331-3996
Excavation, concrete, fencing, striping
$3,067,545.41
100%
20%
May 2023
Multi-Site Fencing (CCAA K-6, Hagginwood ES, & Smythe P-6) North Highlands & Sacramento, CA
Martin General Engineering, Inc.
Adrian Martin (916) 355-8101 [email protected]
Twin Rivers Unified School District
Perry Herrera [email protected]
Fencing
$498,500.00 / 332,300.00 / 457,800.00
100%
0%
May 2023
ITEM 13.3.
ATTACHMENT 2
Project Name:
Location:
Prime:
Prime Contact:
Owner:
Owner Contact:
Type of Work:
Contract Amount:
Percentage complete:
Percentage of sub
work:
Completion date:
Project Name:
Location:
Prime:
Prime Contact:
Owner:
Owner Contact:
Type of Work:
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work:
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Project Name:
Location:
Prime:
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work:
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Project Name:
Location:
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Type of Work:
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work:
Completion date:
Barrett Middle School (Mod)
4243 Barrett Rd, Carmichael, CA
Martin General Engineering, Inc.
Adrian Martin (916) 355-8101 [email protected]
San Juan Unified School District
Victor Rodriguez (916) 663-1953
Fencing
$603,450.60
100%
0%
August 2023
Davis Mobile Equipment Parking Lot
5950 Chiles Rd., Davis, CA
Martin General Engineering, Inc.
Adrian Martin (916) 355-8101 [email protected]
Dept. of Forestry & Fire Prortection (CAL FIRE)
Michael Alvarez (916) 206-1589 [email protected] Concrete, asphalt
$196,299.39
100%
0%
October 2023
Kennedy High School Parking Lot
6715 Gloria Dr., Sacramento, CA
Martin General Engineering, Inc.
Adrian Martin (916) 355-8101 [email protected]
Sacramento City Unified School District
Rami Wahhab (916) 787-4344
Excavation, concrete, fencing, striping
$4,434,000.00
100%
20%
November 2023
Northwood School Access Improvements Project
El Camino Ave. to Evergreen St. to Clay St. to Frienza Ave & Taft St. Sacramento, CA Martin General Engineering, Inc.
Adrian Martin (916) 355-8101 [email protected]
City of Sacramento
Zuhair Amawi (916) 808-7620 [email protected] Concrete, striping, electrical, underground
$4,602,479.00
100%
34%
July 2024
ITEM 13.3.
ATTACHMENT 2
Project Name: Rio Linda High School Fencing Project Location: 6309 Dry Creek Rd. Rio Linda, CA 95673 Prime: Martin General Engineering, Inc.
Prime Contact: Adrian Martin (916) 355-8101 Owner: Twin Rivers Unified School District Owner Contact: Perry Herrera [email protected] Type of Work: Fencing & concrete
Contract Amount: $359,700.00
Percentage complete: 100%
Percentage of sub
work: 0%
Completion date: July 2024
Project Name: Woodlake Elementary School Fencing Project Location: 700 Southgate Rd, Sacramento, CA 95815 Prime: Martin General Engineering, Inc.
Prime Contact: Adrian Martin (916) 355-8101 Owner: Twin Rivers Unified School District Owner Contact: Perry Herrera [email protected] Type of Work: Fencing & concrete
Contract Amount: $107,800.00
Percentage complete: 100%
Percentage of sub
work: 0%
Completion date: September 2024
ITEM 13.3.
ATTACHMENT 2
Martin General Engineering, Inc.
Fixed Asset Listing
Qty Eq. # Item Purchase Description Condition Location
1 1-08 2003 Ford F250 Diesel P/U 2003 Ford F250 Diesel Pickup,1FTNX20F43EA66656 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 1-20 2004 GMC 3500 Utility Truc 2004 GMC 3500 1GDJC34224E385235 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 1-21 Chevrolet Silverado 2500 2014 Truck - Chev Silverado 2500 1GC1KXC85FF134581 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 1-22 Chevrolet Silverado 1500 2014 Truck Chev Silverado 1500 3GCUKREC6EG211287 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 1-23 GMC Sierra 1500 White 2015 Truck GMC Sierra 1500 - White Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 1-24 2011 Ford F350 Utility Tru 2011 Ford F350 Utility Truck Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 1-25 2008 Sterling Bullet 2008 Sterling Bullet Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 1-26 2017 Chevy Silverado 1500 2017 Chevy Silverado Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 1-28 2017 Ford S-DTY F-450 2017 Ford S-DTY F-450 Truck Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 1-29 2019 Ford S-Duty F-450 2019 Ford S-Duty F-450 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 1-30 2019 Ford F450 2019 Ford F450 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 1-37 2021 Chevy Silverado 1500 2021 Chevy Silverado 1500 Excellent 12485 Quicksilver Dr. Rancho Cordova, CA 1 1-39 2022 Chevrole Silverado 35 2022 Chevrolet Silverado 35 Excellent 12485 Quicksilver Dr. Rancho Cordova, CA 1 1-31 2019 Chevrolet Colorado 2019 Chevrolet Colorado Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 1-32 2019 Chevy Silverado 3/4 T 2019 Chevy Silverado 3/4 Ton Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 1-34 2020 Ford F-450 2020 Ford F450 S-Dty Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 1-35 2019 Ford F550/F5GT 2019 F550/F5GT Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 1-36 2020 Chevy 2500 HD 2020 Chevy 2500 HD Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-05 1979 19Ton Zieman Trailer 1979 19 Ton Zieman Trailer,ZP10188 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-06 1994 7Ton Zieman Trailer 1994 7 Ton Zieman Trailer,1ZCT22S23RZP17220 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-07 Ver-Mac Solar Arrow Board Ver-Mac Solar Arrow Board 01-045990 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-12 2005 Magnum Water Buggy 2005 Magnum Water Buggy 5AJWS16195B000021 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-17 1998 Interstate 20DT Equip 1998 Interstate 20DT Equipment Trailer Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-20 Utility Trailer 10x6 T/A 2010 Carry-on 6x10 T/A Utility trailer Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-22 Vermac T. Message Board Vermac T. Message Board S/N# 02-12102RS Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-23 Diamo Emulsion Tank Diamo Emulsion Tank, S/N 217 Plate #SE485887 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-24 Atlas Copco Air Compressor 1998 Atlas Copco Air Compressor,298684 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-25 Wanco Solar Arrowboard 2001 Wanco Solar Arrowboard S/N 5F11S101211000718 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-26 Wanco Solar Arrowboard 2001 Wanco Solar Arrowboard S/N 5F11S101311000369 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-27 Wanco Solar Arrowboard 2001 Wanco Solar Arrowboard S/N 5F11S101011000359 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-28 Ingersoll-Rand P185 Ingersoll-Rand P185 185 CFM Air Compressor #OBL Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-30 MQ 500 Gal Water Trailer 500 Gal Water Trailer Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-35 02 Towmaster 16' Flatbed 2002 Towmaster 16' Flatbed Trailer Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-37 1998 Cimline 225MA 1998 225MA Portable Applicator Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-38 2006 Carriage Tilt Deck Tr 2006 Carriage Tilt Deck Trailer Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-39 Allmand Light Tower Allmand Light Tower Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-40 Allmand Light Tower Allmand Light Tower Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-41 P185 Air Comressor 2-41 P185 Air Comressor Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-42 2017 Vactron LP573SDT 2017 Vactron LP573SDT Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-43 525 Gal Water Buffalo QP2H 525 Gal Water Buffalo QP2H Pump Excellent 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-44 Message Board, Trailer Message Board, Trailer, 96L3, 96x48, Full Matrix L Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 2-45 Message Board, Trailer Message Board, Trailer, 96L3, 96x48, Full Matrix L Good 12485 Quicksilver Dr. Rancho Cordova, CA
ITEM 13.3.
ATTACHMENT 2
Martin General Engineering, Inc.
Fixed Asset Listing
Qty Eq. # Item Purchase Description Condition Location
1 2-46 2023 INAM 750 gal diesel t 2023 INAM 750 gal diesel tank T/A Trailer Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-04 1997 Cedar Rapids CR551 1997 Cedar Rapids CR551 Paver,46145 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-11 JD 862 Elevating Motor JD 862 Elevating Motor Scraper,004068T Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-15 1997 Lincoln Windrow 1997 Lincoln Windrow Machine #392281 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-20 2001 Dynapac CA152PD Vib 2001 Dynapac CA152PD Vibratory Padfoot Compactor, Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-26 Volvo Mini- Excavator 2006 Volvo Compact Excavator Model #ECR58 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-27 Clark GCX20E Forklift Prop Clark GCX20E 4000lb Propane Forklift Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-30 Clark Big Old Forklift Big Old Clark Forklift Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-33 John Deere Backhoe 410J 2008 John Deere Backhoe LBF0467 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-34 Walk Behind Slipform Paver MBW CG200 Walk Behind Slipform Paver Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-35 Terex TL310 Wheel Loader 2012 Terex TL310 Wheel Loader Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-36 Tanden Vibratory Roller 2010 Hamm HD+120 VVHF Tandem Vibratory Roller Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-37 Tandem Vibratory Roller 2015 Caterpillar CB14B Tandem Vibratory Roller Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-38 John Deere 550J Crawler 2008 John Deere 550J Crawler Tractor Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-39 Caterpillar 320EL Hy. Exca 2015 Caterpillar 320EL Hydraulic Excavator Excellent 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-40 John Deere 220DW 2008 John Deere 220DW Mobile Excavator Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-43 2011 CAT 140M2 VHP Grader 2011 CAT 140M2 VHP Plus Motor Grader Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-44 2003 CAT CP563E Vibratory 2003 CAT CP563E Vibratory Padfoot Compactor Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-45 Terex CR562 Crawler Paver 2008 Terex CR562 Crawler Asphalt Paver Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-47 MBW Slipform Paver Machine MBW Slipform Paver Curb Machine Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-48 2007 CAT Skiploader 414E 2007 CAT Skiploader 414E Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-50 John Deere 210L Skiploader John Deere 210L Skiploader #1T8210LXLGF893652 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-51 John Deere 332G Skid Steer JD 332G Skid Steer Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-52 JD 210L Skiploader JD 210L Skiploader 4.5L Turbo Diesel Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-53 Tandem Vibratory Roller CC1200 Tandem Vibratory Roller Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-54 Laymor 6HC Sweeper Laymor 6HC Sweeper Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-56 2016 CAT 420F2 Loader Back 2016 CAT 420F2 Loader Backhoe Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-57 2015 JD 310SL 4x4 Loader 2015 JD 310SL 4x4 Loader Backhoe Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-59 2018 JD 310L Backhoe Loade 2018 JD 310L Backhoe Loader Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-60 2018 JD 320E Skid Steer 2018 JD 320E Skid Steer Loader Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-61 2016 Volvo DD25B Vibratory 2016 Volvo DD25B Tandem Vibratory Roller Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-62 2017 Laymor SM300 Sweeper 2017 Laymor SM300 Sweeper Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-63 2018 Dynapac Compactor 3-63 2018 Dynapac Compactor Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-64 2011 HAMM HD14 Roller 3-64 2011 HAMM HD14 Roller Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-65 John Deer 60G Comp Excavat 2021 John Deer 60G Comp Excavat Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-67 500 Gal Sealcoat Machine 500 Gal Sealcoat Machiine Model X3-500 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-68 2017 Deere 710L Backhoe 2017 Deere 710L Backhoe Excellent 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-69 2019 John Deere 210L Tract 3-69 2019 John Deere 210L Tractor Loader Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-70 2021 HAMM HDDD12VV Tanddem2021 HAMM HDDD12VV Tanddem Roller (8 x 4.5 x 7.8 x Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-71 2018 Cat AP655F Track Asph 2018 Cat AP655F Track Asphalt Paver Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 3-72 2019 Takeuchi TB2150 Hydra 2019 Takeuchi TB2150 Hydraulic Excavator Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-01 1999 Holland Wacker Vibra 1999 Holland Wacker Vibra Plate, 5038343 Good 12485 Quicksilver Dr. Rancho Cordova, CA
ITEM 13.3.
ATTACHMENT 2
Martin General Engineering, Inc.
Fixed Asset Listing
Qty Eq. # Item Purchase Description Condition Location
1 4-02 Billy Goat Blower Billy Goat Blower Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-07 Jack Hammer Jack Hammer Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-09 Pump Pump Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-21 System 5 for Blade System 5 for Blade Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-25 ACP Electric Shop Air Comp ACP Electric Shop Air Compressor #3017 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-26 MQ Vibraplate Multiquip Vibraplate S/N P-5242 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-27 14" Cut Off Saw K750 14" Husqvarna Cut off Saw K750 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-28 Jack Hammer Sullair Jack Hammer MPB-90A Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-30 MQ Concrete Vibrator #PMA2 MQ Concrete Vibrator #PMA2 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-34 Roto Hammer Bosch Roto Hammer #0611-241739 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-37 MQ 14" Gas Cut Off Saw MQ 4" Gas Cut Off Saw #K700 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-38 MQ Concrete Vibrator MQ Concrete Vibrator #CV2 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-39 MQ Plate Compactor MQ Plate Compactor #MVC88VGHW Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-40 42" Vacuum plate & pump* 42" Vacuum plate & pump Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-42 Air Hammer & Spade 30lb Air Hammer & Spade Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-44 20" Walk Behind Saw Husqvarna FS520 20" Walk Behind Saw Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-46 14" K760 Cut-off Saw 14" K760 Cut-off Saw Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-48 MQ Rammer MQ Rammer LG #MTX70 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-50 Magnum X5 X7 ProX7 ProX9 Magnum Paint Gun Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-51 Soil Pipe Cutters Soil Pipe Cutters Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-53 CPM 8 Striping Machine CPM-8 Striping Machine Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-54 Mikasa Jumping Jack MTX70 Mikasa Jumping Jack MTX70 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-56 Rhino Air Powered Stake Rhino Air Powered Stake Pounder Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-58 MQ Rammer 4cycle gas Honda MQ Rammer 4cycle gas Honda Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-59 Multi Plate Compactor Multi Plate Compactor MVC88VGHW Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-60 Stihl TS 420 Saw 4-60 Stihl TS 420 Saw Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-64 Apollo Marking Machine Apollo System Pavement Marking Machine Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-65 Apollo Striper Machine Apollo System Pavement Marking Machine Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-66 Midland Shoulder Machine Midland Shoulder Machine Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-67 30" Walnroy XLS Bucket 30" Walnroy XLS Bucket Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-68 DeWalt Portable Vacuum Dewalt Cordless 18v 1/2 Gal Portable Vacuum Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-72 J B Hendrix Q/C Plate Brac J B Hendrix Q/C Plate Bracket Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-74 2011 Sealrite Sealer 2011 Sealrite Sealer Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-75 Infrared Asphalt Recycler Infrared Asphalt Recycler Model #2-18 #030593 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-76 Sperian MultiPro 4 Gas Det Sperian MultiPro 4 Gas detector Docking Station Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-77 Miller 7' Manhole Tripod Miller MightEvac 7' Manhole Tripod Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-78 Kobalt Brushless Driver Kobalt Brushless Impact Driver 1/4&1/2 inch Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-79 Air Compressor 160H Air Compressor 160H Sullair Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-80 MQ Rammer MTX70 MQ Rammer MTX70 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-81 MQ Rammer MTX70 MQ Rammer MTX70 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-83 Stihl TS700 14"Gas Cutoff Stihl TS700 14" Gas Cutoff Saw Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-85 ICS 695XL Diamond Saw ICS 695XL Diamond Saw Good 12485 Quicksilver Dr. Rancho Cordova, CA
ITEM 13.3.
ATTACHMENT 2
Martin General Engineering, Inc.
Fixed Asset Listing
Qty Eq. # Item Purchase Description Condition Location
1 4-86 Wacker 14" Concrete Saw Wacker 14" Concrete Saw Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-88 Ryobi Bench Saw Ryobi Bench Saw Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-89 Makita Bench Saw Makita Bench Saw Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-90 Honda EM 2500 Generator Honda EM 2500 Generator Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-91 550PSI Hydro Test Pump 550PSI Hydro Test Pump Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-92 RDO Laser RL-SV25(RB) Laser Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-93 RDO Laser RL-SV25(RB) w/at Laser Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-94 Stihl Backpack Blower Stihl BR700X Backpack Blower Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-95 Laser w/remote HL760 HL760 Grade w/remote Receiver/Rechge Kit Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-96 Stihl TS420 14" Gas Saw Stihl TS420 14" Gas Cut-Off Saw Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-97 Stihl TS420 14"Cut-off Saw Stihl TS420 14" Cut-off saw (#184773739) Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-98 Stihl TS420 14"Cut-off Saw Stihl TS420 14" Cut-off saw (#184773752) Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-99 Champion Duel Fuel Generat Champion Duel Fuel Generator S/N: 18MAR1901057 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-100 Muliquip Plate Compactor Multiquip Plate Compactor MVC88 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-101 Muliquip Rammer Multiquip Rammer with Honda Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-102 5.5HP Floor Saw Walk Behi 5.5HP Floor Saw Walk Behind Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-103 GP Rover Triple Frequency GP Rover Triple Frequency System Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-104 McLaughlin G3 McLaughlin G3 Utility Pkg w/ coil clamp Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-105 Topcon 9142 Sonic Tracker Topcon 9142 Sonic Tracker Ser. 103-19619 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-106 Multiquip MTX-70 Rammer Multiquip MTX-70 Rammer with Honda GX100 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-107 Multiquip Plate Compactor 4-107 Multiquip Plate Compactor MVC88 with Tank Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-108 APT M190 90lb Hammer 4-108 American Pnematic Tools M190 90lb Hammer Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-109 DeWalt Impact Wrench 4-109 DeWalt Brushless High Torque Impact Wrench Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-110 APT Pneumatic Hammer 4-110 APT Pneumatic Breaker Hammer M160 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-111 98015441 SUA2300I - GE Generator Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-112 Generator SUA 2300I GR Generator SUA 2300I GR Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-113 Ingersoll-Rand TC13 Trenc Ingersoll-Rand TC-13 Trench Compactor Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-114 GT Robotic Total Station GT Robotic Total Station FC-6000 Excellent 12485 Quicksilver Dr. Rancho Cordova, CA 1 4-115 Backfill Tamper Backfill Tampers Excellent 12485 Quicksilver Dr. Rancho Cordova, CA 1 5-06 2012 Freightliner Water tr 2012 Freightliner Water Truck Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 5-07 2017 Ford F750 Dump Truck 2017 Ford F750 Dump Truck Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 5-08 2011 Inter. Truck Tractor 2011 Inter. Truck Tractor Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 5-09 2019 Ford F750 2019 Ford F750 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-02 12" Wain Roy Backhoe Bucke 12" Wain Roy Backhoe Bucket Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-03 18" Wain Roy Backhoe Bucke 18" Wain Roy Backhoe Bucket Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-04 106" Side Dump Loader Buck 106" Side Dump Loader Bucket Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-05 16" Compaction Wheel 16" Compaction Wheel Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-06 18" Asphalt Planer CP400 18" Asphalt Planer CP400 Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-07 20" Auger Attachment 20" Auger Attachment Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-08 36" Auger Attachment 36" Auger Atttachment Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-09 36" Tag Excavator Bucket 36" Tag Excavator Bucket Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-10 42" Pin on Loader Backhoe 42" Pin on Loader Backhoe Forks Good 12485 Quicksilver Dr. Rancho Cordova, CA
ITEM 13.3.
ATTACHMENT 2
Martin General Engineering, Inc.
Fixed Asset Listing
Qty Eq. # Item Purchase Description Condition Location
1 6-11 36"Wain-Roy Loader Bucket 36" Wain-Roy Loader Backhoe Bucket Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-12 18" Wain-Roy Loader Bucket 18" Wain-Roy Loader Bucket Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-13 12" Wain-Roy Loader Bucket 12" Wain-Roy Loader Backhoe Bucket Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-14 24" CP Loader Bucket 24" CP Loader Backhoe Bucket Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-15 12" CP Loader Bucket 12" CP Loader Backhoe Bucket Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-16 42" Excavator Bucket 42" Excavator Bucket Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-17 30" Esco Excavator Bucket 30" Esco Excavator Bucket Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-18 24" Esco Excavator Bucket 24" Esco Excavator Bucket Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-19 16" Backhoe Bucket w/teeth 16" Backhoe Bucket w/ teeth Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-20 24" Excavator Compaction W 24" Excavator Compaction Wheel Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-21 PVC Pipe Tongs PVC Pipe Tongs Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-22 Pipe Lifting Clamps Pipe Lifting Clamps Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-23 42" Over the Bucket Forks 42" Over the Bucket Forks Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-24 36" Loader Backhoe Wheel 36" Loader Backhoe Compaction Wheel Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-25 58" Excavator Bucket 58" Excavator Bucket Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-26 28" Excavator Bucket 28" Excavator Bucket Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-27 36" Excavator Bucket Rockland EB40 36" Excavator Bucket Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-28 36" Excavator Bucket Rockland EB40 36" Excavator Bucket Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-29 Vail Ripper Vail Ripper for John Deere 550J Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-30 30" Walnroy XLS Bucket 30"" Walnroy XLS Bucket Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-31 72" Hydraulic Brush Cutter 72" Hydraulic Skid Steer Brush Cutter Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-32 Grinder Head Attachment Grinder Head Attachment Good 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-33 PL3000 Pipe-Lift PL3000 Pipe-Lift Excellent 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-34 Skid Steer Breaker Skid Steer Breaker Excellent 12485 Quicksilver Dr. Rancho Cordova, CA 1 6-35 KBKC 750 KABONC Hydraulic KBKC 750 KABONC Hydraulic Hammer Excellent 12485 Quicksilver Dr. Rancho Cordova, CA
ITEM 13.3.
ATTACHMENT 2
ITEM 13.3.
ATTACHMENT 2
ITEM 13.3.
ATTACHMENT 2
LEGEND
Mather Field Road
Coloma Road HSIP Locations
International Drive HSIP Locations
Grant Line Road Segment
ITEM 13.3.
ATTACHMENT 3
a
School Crossing Improvements Project
;,.. d Bid Summary
f.. C
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H
I
Attendees: Kevin Velazquez, Assistant Civil Engineer
Kristine Courdy, Senior Civil Engineer
J_J ecipa, CM,,,,,,_,
sl l l L :lo'). S-
11::c:1gar Medina, Jall'mcipal Civil Engineer Date
I
ITEM 13.3.
ATTACHMENT 4
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 13.4.
DATE: February 3, 2025
TO: Honorable Mayor and Council Members
FROM: Albert Stricker, Public Works Director
Jesse Yabes, Assistant Civil Engineer
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 2021-337-3 WITH R.E.Y. ENGINEERS, INC., INCREASING THE CONTRACT AMOUNT FROM $945,026 TO
AN AMOUNT NOT TO EXCEED $1,155,362 FOR THE COUNTRYSIDE
NEIGHBORHOOD STREET REHABILITATION PROJECT
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution will authorize the City Manager to execute Contract Amendment No. 2021-337-3 with R.E.Y. Engineers, Inc, which will allow the City to finalize the design and deliver infrastructure improvements for Phase 2 the Countryside Neighborhood Street Rehabilitation Project.
BACKGROUND
The Countryside Neighborhood Street Rehabilitation Project (Project) is located in the neighborhood bordered by Routier Road, Folsom Boulevard, Mather Field Road, Rockingham Drive, and Old Placerville Road, Attachment 3. The Project will include an overlay of existing pavement to improve the road surfaces, sidewalk repairs and curb ramp upgrades to achieve compliance with the Americans with Disabilities Act, storm drain upgrades to improve flood protection and conveyance, and other incidental work as required.
On January 3, 2022, City Council approved Contract No. 2021-337 for R.E.Y. Engineers, Inc. (R.E.Y.) to provide on-call engineering and design services for the Countryside Neighborhood Street Rehabilitation Project in an amount not to exceed $616,948.
On October 4, 2022, City Council approved Contract Amendment No. 2021-337-1 (Amendment 1) for R.E.Y. to provide additional engineering services including utility locating and survey monument investigation and field verification.
On September 18, 2023, City Council approved Contract Amendment No. 2021-337-2 (Amendment 2) for R.E.Y. to provide additional engineering services including traffic signal design, enhanced sidewalk design, drainage design, pavement investigation, survey monument
City Council Staff Report - Page 2 of 2
preservation and corner survey reports. At the time of Amendment 2, the project construction timeline was extended from 2023 to 2025 due to limited funding in the Capital Improvement Program.
In 2024, city staff transferred savings from recently completed projects to the Countryside Neighborhood Street Rehabilitation Project. These additional funds allowed city staff to separate the Project into two phases and advance Phase 1 into construction. On July 15, 2024, City Council approved Contract No. 2024-109 with Central Valley Engineering & Asphalt, Inc. to construct Phase 1 of the Project.
Additional funds are required for additional engineering services to deliver Phase 2. A second set of plans and specifications will need to be created to bid another construction project. City staff have also been advised by SMUD to perform additional utility verification. This work is required in order for SMUD to develop a utility relocation plan. Contract Amendment No. 2021- 337-3 (Amendment 3) will add $210,336 in funds to provide services for design, bidding support, construction engineering and utility coordination. Performing these proposed services will result in the complete design of infrastructure improvements and a thorough set of construction documents for Phase 2 of the Project.
City staff selected R.E.Y. as the project designer from a list of pre-qualified engineering consultants. City staff recommended award of the original contract with R.E.Y. based on their qualifications and experience designing similar projects. To maintain consistency of the project design and current project schedule, city staff recommend authorizing Amendment 3 with R.E.Y. Engineers, Inc.
It is anticipated that design for Phase 2 of the Project will be complete in 2025. Construction is anticipated to begin in the second half of 2025 and be complete in 2026.
FISCAL IMPACT AND FUNDING SOURCE
This Project is included in the Capital Improvement Plan Budget for Fiscal Years 2023/2024 and 2024/2025. The Project budget consists of funding from Infrastructure Replacement Fund, Gas Tax, Trench Cut Fees, Road Maintenance and Rehabilitation Account, New Measure A Maintenance Fund, Storm Drain Enterprise Fund and Local Partership Formulaic Grant Program. There is no impact to the City's General Fund.
ATTACHMENT(S)
1. Resolution
2. Contract Amendment 2021-337-3
3. Project Location Map
ITEM 13.4. ATTACHMENT 1 Resolution No. XX-2025 Page 1 of 1
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE
OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 2021-337-3 WITH R.E.Y. ENGINEERS, INC., INCREASING THE CONTRACT AMOUNT FROM $945,026 TO AN AMOUNT NOT TO EXCEED $1,155,362 FOR
THE COUNTRYSIDE STREET NEIGHBORHOOD STREET REHABILITATION PROJECT
WHEREAS, the Parties entered into a Professional Service Agreement No. 2021-337, on January 4, 2022, in an amount not to exceed $616,948; and
WHEREAS, Amendment No. 1 was authorized on October 4, 2022, and increased the amount from $616,948 to $707,182; and
WHEREAS, Amendment No. 2 was authorized on September 18, 2023, to extend the contract term from June 24, 2024, to December 31, 2026, which increased the contract amount from $707,182 to an amount not to exceed $945,026; and
WHEREAS, Amendment No. 3 includes additional services for design, bidding support, construction engineering and utility coordination and verification to provide construction documents for Phase 2 of the Countryside Neighborhood Street Rehabilitation Project; and
WHEREAS, funding for Amendment No.3 consists of Infrastructure Replacement Funds, Gas Taxes, Trench Cut Fees, Road Maintenance and Rehabilitation Account Funds, New Measure A Maintenance Funds.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract Amendment No. 2021-337-3 with R.E.Y. Engineers, Inc. and increase the contract amount from $945,026 to an amount not to exceed $1,155,362 in a form approved by the City Attorney.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 3rd day of February 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Siri Pulipati, Mayor
Stacy Leitner, CMC
City Clerk
THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF RANCHO CORDOVA AND
R.E.Y. ENGINEERS, INC.
This
Third Amendment to the Agreement for Professional Services (“Amendment”) is made by and between the City of Rancho Cordova (“City”) and R.E.Y. Engineers, Inc. (“Professional”) as of February 3, 2025. City and Professional are hereinafter collectively referred to as the "Parties." RECIT
ALS
WHERE
AS, the Parties entered into a Professional Services Agreement (“P SA”) dated January 4, 2022 for the purpose of providing engineering and design services for the Countryside Neighborhood Street Rehabilitation Project (Project); and WHERE
AS, the Parties entered into the First Amendment to the PSA (“First Amendment”) for the purpose of providing additional utility location and coordination, engineering services, and survey monument location for the Project and increased the contract compensation amount from $616,948 to $707,182; and
WHERE
AS, the Parties entered into the Second Amendment to the PSA (“Second Amendment) for the purposes of performing traffic signal design ,enhanced sidewalk re- design, drainage design, pavement investigation, agency coordination, and additional survey monument preservation for the Project; and
WHERE
AS, the Second Amendment updated the Contract Term from June 30, 2024, to December 31, 2026 which resulted in an increase to the compensation amount from $707,182 to an amount not to exceed $945, 026; and
WHERE
AS, The City wishes to update the scope of work to add additional services and compensation for Phase 2 of Project
WHERE
AS, this Third Amendment will include additional tasks outlined in Exhibit “ E” for the Professional to complete the design and construction documents for Phase 2 of the Project, and provide bidding support and construction engineering; and WHERE
AS, this Third Amendment will result in an increase to the contract compensation amount from $945,026 to an amount not to exceed $1,155,362; and WHERE
AS, the Parties agree that changes to the term and services provided for in the P SA are necessary in order for the City to continue receiving services by Professional.
NOW,
THEREFORE, the Parties hereto agree as follows:
ITEM 13.4.
ATTACHMENT 2
Contract No. 2021-337-3
AGREEMENT
1. Section 2 of the PSA Amendment 2, “Compensation,” provides for the City to pay Professional a sum not to exceed Nine Hundred Forty -Five Thousand Twenty -Six Dollars and No Cents ($945,026.00). The Parties agree to amend Section 2 of the P SA Amendment 2 in order to increase the compensation amount to pay Professional for additional services. The first sentence of Section 2 of the PSA is amended to read as follows:
"City hereby agrees to pay Professional a sum not to exceed One Million One Hundred Fifty-Five Thousand Three Hundred Sixty -Two Dollars and No Cents (1,155,362.00), notwithstanding any contrary indication that may be contained in Professional’s proposal, for services to be performed and reimbursable costs incurred under this Agreement.”
2. The attached Exhibit “E” is hereby added to the PSA which provides for additional services and compensation as specified therein.
3. All other terms and conditions in the PSA shall remain in full force and effect to the extent they are not in conflict with this Amendment.
4. The signatures of the Parties to this Amendment may be executed and acknowledged on separate pages or in counterparts which, when attached to this Amendment, shall constitute one complete Amendment.
5. Contract Administration. This Agreement shall be administered by Jesse Yabes ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
Notices. Any written notice to Professional shall be sent to:
James Fisher, P.E., Principal
905 Sutter Street, Suite 200
Folsom, CA 95630
Email Address (for Insurance Update Requests):
[email protected]
Any written notice to City shall be sent to:
Jesse Yabes, P.E.
2729 Prospect Park Drive
Rancho Cordova, CA 95670
[email protected]
ITEM 13.4.
ATTACHMENT 2
Contract No. 2021-337-3
IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year first above written.
CITY OF RANCHO CORDOVA PROFESSIONAL
____________________________ ______________________________ Micah Runner, City Manager James Fisher, P.E., Principal
Date:__________________ Date:__________________
Attest:
____________________________
Stacy Leitner, CMC, City Clerk
Date:__________________
Approved as to Form:
____________________________
Adam U. Lindgren, City Attorney
Date:__________________
ITEM 13.4.
ATTACHMENT 2
Contract No. 2021-337-3
January 9, 2025
Jesse Yabes
City of Rancho Cordova
Public Works Department
2729 Prospect Park Drive
Rancho Cordova, CA 95670 sent via email: [email protected]
Subject: Countryside Neighborhood Street Rehabilitation Project – Contract Amendment No. 3 Scope and Fee for Additional Final Design and Construction Services
Dear Mr. Yabes,
Thank you for the opportunity to work with the City of Rancho Cordova (City) on the Countryside Neighborhood Street Rehabilitation Project (Project). Due to the availability of project funding, the City has elected to divide the construction of the Countryside Neighborhood Street Rehabilitation Project into two phases. Creating two construction phases duplicates efforts in creating project plans, specifications and estimates (PS&E), bidding, project coordination, and construction engineering services. This amendment request includes services corresponding to the division of the project as well as additional services requested for the betterment of the project.
Below is an overview of the proposed scope of work for Contract Amendment No. 3:
Task II.1 – Project Management - $6,672
We are requesting a supplemental budget to perform project management tasks to facilitate the transition from one phase to two phases, as detailed below, including dividing the 90% PS&E submittal to create two standalone projects (Phase 1 and Phase 2) and performing the tasks needed to move each phase from design into construction. Additional Project Management tasks include, but are not limited to, phase planning, budget monitoring, schedule monitoring, internal oversight, subconsultant oversight, and coordination with City Staff.
Task II.5 – 90% PS&E - $64,086
R.E.Y. will provide services to modify the existing plan set, project specifications, and engineer’s estimate to include only the Phase 1 improvements. We will also create a new plan set, project specifications and engineer’s estimate for the Phase 2 improvements.
Task II.6 – 90% PS&E Meeting - $1,624
R.E.Y. will meet virtually with City staff to review the City’s feedback on the 90% PS&E submittal for Phase 2 of the project.
Task II.7 – 100% PS&E/Bid Documents - $30,342
R.E.Y. will revise the 90% PS&E submittal for Phase 2 based upon the City’s comments and prepare the 100% PS&E submittal for Phase 2. We will prepare a comment resolution matrix with the feedback received on the 90% PS&E submittal which identifies comments addressed and responses for comments not addressed. After final approval, stamped and signed Bid Documents will be produced.
Task II.8 – Bid Support - $4,128
R.E.Y. will assist with responding to bidder questions and providing clarifications during the bidding ITEM 13.4.
ATTACHMENT 2
Contract No. 2021-337-3
process for Phase 2, as needed. We assume that the bid support will include assistance with up to four bidder questions and one bid addendum.
Task II.9 – Utility Coordination - $65,660
R.E.Y. will continue utility coordination for this project by sending Utility ‘B’ Letters and associated exhibits for Phase 2, working with utility owners to determine who is liable for utility relocations, collaborating with utility owners on utility relocation plans, integrating relevant information in the project documents, and sending Utility ‘C’ Letters to utility owners. Recently, SMUD communicated that they will be requiring potholing to be completed as part of the project to verify conflicts with their facilities. As such, up to 20 utility potholes are included with this contract amendment request and surveying efforts to locate the potholes after completion.
Task II.12 – Pavement Preservation Memo - $7,056
R.E.Y. assisted the City in creating a Pavement Preservation Memo to be used on this project and other City projects utilizing pavement preservation techniques such as slurry seals, microsurfacing, and cape seals. This additional work was included in Contract Amendment #2, however the actual effort exceeded our previously budgeted amount due to additional research, site visits, and document preparation. In an effort to partner with the City, R.E.Y. is only requesting compensation for one-half of our additional effort.
Task III.1 – Construction Documents - $4,272
Once the Phase 2 bidding is complete and a contractor has been selected, R.E.Y. will prepare construction documents. All addendums will be merged into one complete set of conformed construction documents.
Task III.2 – Construction Engineering Support - $21,200 R.E.Y. will provide as-needed engineering consultation during the construction of Phase 2 up to our available contract amount.
Task III.3 – As-Built/Record Drawings - $5,296
R.E.Y. will prepare Record Drawings for Phase 2 of the project based on information supplied by the construction manager and contractor.
The above tasks sum to a total of $210,336 which would increase our current contract amount from $945,026 to $1,155,362.
Thank you for your consideration of these additional project services. If you have any questions or comments, please don’t hesitate to contact me.
Sincerely,
Jim Fisher, PE, QSD/P
Attachments:
Countryside Neighborhood Street Rehabilitation Project Contract Amendment 3 Fee Estimate
Countryside Neighborhood Street Rehabilitation Project Fee Schedule (valid through 12/31/2026)
ITEM 13.4.
ATTACHMENT 2
Contract No. 2021-337-3
TASK DESCRIPTION
1 $6,672 $6,672
1.01 Project Management $6,672 $6,672
5 $64,086 $64,086
5.01 90% PS&E - Phase 1 $28,388 $28,388
5.02 90% PS&E - Phase 2 $35,698 $35,698
6 $1,624 $1,624
6.01 90% PS&E Meeting - Phase 2 $1,624 $1,624
7 $30,342 $30,342
7.01 90% CRM - Phase 2 $1,302 $1,302
7.02 100% PS&E - Phase 2 $19,472 $19,472
7.03 Bid Documents - Phase 2 $9,568 $9,568
8 $4,128 $4,128
8.01 Bid Support - Phase 2 $4,128 $4,128
9 $27,484 $38,176 $65,660
9.01 Utility Coordination - Phase 1 $10,471 $10,471
9.02 Utility Coordination - Phase 2 $12,471 $12,471
9.03 Potholing $4,542 $38,176 $42,718
12 $7,056 $7,056
12.01 Pavement Preservation Memo $7,056 $7,056
$141,392 $38,176 $179,568
1 $4,272 $4,272
1.01 Construction Documents - Phase 2 $4,272 $4,272
2 $21,200 $21,200
2.01 Construction Engineering Support - Phase 2 $21,200 $21,200 3 $5,296 $5,296
3.01 As-Built/Record Drawings - Phase 2 $5,296 $5,296
$30,768 $30,768
TOTAL DOLLARS $172,160 $38,176 $210,336
SUBTOTAL
Task II - Final Design
Project Management
90% PS&E Meeting
100% PS&E/Bid Documents
Bid Support
Utility Coordination
Pavement Preservation Memo
Countryside Neighborhood
Street Rehabilitation Project
City of Rancho Cordova
Contract Amendment 3 Fee Estimate
January 9, 2025
Total
ODC's
Task III - Construction
Construction Documents
Construction Engineering Support
As-Built/Record Drawings
SUBTOTAL
Labor Cost
90% PS&E
ITEM 13.4.
ATTACHMENT 2
Contract No. 2021-337-3
Labor Classification Rate*
Technician I $104
Technician II $122
Technician III $141
Senior Technician I $154
Senior Technician II $174
Senior Technician III $196
LiDAR Technician I $167
LiDAR Technician II $189
LiDAR Technician III $210
Senior LiDAR Specialist I $221
Senior LiDAR Specialist II $247
Assistant I $128
Assistant II $140
Assistant III $153
Assistant IV $166
Assistant V $178
Associate I $163
Associate II $175
Associate III $188
Associate IV $200
Associate V $213
Senior I $220
Senior II $239
Senior III $259
Senior
IV $278
Senior V $297
Principal I $305
Principal II $329
Expert Witness $464
1 Person Survey Crew $215
2 Person Survey Crew $356
3 Person Survey Crew $469
Project Administrator $64
Project Coordinator $139
Expense Classification
Terrestrial LiDAR Equipment $164
Mobile LiDAR Equipment $600
UAV LiDAR Equipment (per flight day) $840
Bathymetric Survey Vessel (per project day) $1,074
Special Monuments, Iron Stakes, etc. Cost
Filing Fees, Checking Fees, etc. Cost
Outside Reproductions, Services, and Subconsultants Cost + 10% In‐House Large Format Prints (B+W) $0.30/SF
In‐House Large Format Prints (Color) $0.75/SF
‐ Reimbursement for mileage is included in the rates above. ‐ Rate for overtime for field and non‐exempt employees will be charged at 135% of rate listed above. ‐ Rate for double time for field and non‐exempt employees will be charged at 170% of rate listed above.
City of Rancho Cordova
Countryside Neighborhood Street Rehabilitation Project
Fee Schedule
Legend
* Rates above are the hourly rate to be charged for each classification unless otherwise noted.
Notes
‐ Rates are valid through December 31st, 2026.
ITEM 13.4.
ATTACHMENT 2
Contract No. 2021-337-3
COUNTRYSIDE NEIGHBORHOOD STREET
REHABILITATION PHASE 2 PROJECT MAP
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PROPOSED
* STREETS NOT SHOWN:
PHASE 1
PHASE 2
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MILLS STATION RD - MATHER FIELD TO ROUTIER RD
CROYDON WY - MATHER FIELD TO END
ITEM 13.4.
ATTACHMENT 3
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 13.5.
DATE: February 3, 2025
TO: Honorable Mayor and Council Members
FROM: Michelle Mingay, Finance Manager
SUBJECT: A RESOLUTION OF INTENTION TO ESTABLISH THE CITY OF
RANCHO CORDOVA THE PRESERVE COMMUNITY FACILITIES
DISTRICT NO. 2025-1, TO LEVY A SPECIAL TAX THEREIN, AND TO
INCUR BONDED INDEBTEDNESS IN AND FOR THE DISTRICT TO
FINANCE THE ACQUISITION AND CONSTRUCTION OF CERTAIN
PUBLIC FACILITIES IN AND FOR SUCH DISTRICT
RECOMMENDATION
Adopt the Resolutions.
RESULT OF RECOMMENDED ACTION
Adoption of these Resolutions begins the process of forming the City of Rancho Cordova The Preserve Community Facilities District No. 2025-1, with bonded indebtedness in the principal amount not to exceed twenty-three million eight-hundred thousand dollars ($23,800,000) to pay for certain Public Facilities in and for such Community Facilities District, and sets 5:30 p.m. on March 17, 2025, as the time and date for a public hearing on the matter.
BACKGROUND
The property owner of The Preserve project has requested the City proceed with the formation of a Mello-Roos Community Facilities District (“CFD”) to assist in the funding of public infrastructure and payment of certain fees within the project. The district is proposed to be called the City of Rancho Cordova The Preserve Community Facilities District No. 2025-1 (hereinafter referred to as “CFD No. 2025-1”).
The Preserve project consists of 98 acres and is located north of Douglas Boulevard, east of Sunrise Boulevard, and north of the North Douglas subdivisions. The development anticipates a total of 439 single family homes. While the CFD will be formed over the full development project, the CFD will be phased in through the use of Improvement Areas. The first Improvement Area will include 259 single family homes with lots ranging in size from 45' x 90' to 55' x 105' in size. Through the subdivision map and entitlement process, the CFD properties will be required to construct all appropriate infrastructure, the CFD program simply provides a funding mechanism for a part of the total costs with the balance of the costs being funded by the developer.
City staff have reviewed the list of improvements and fees to be authorized by CFD No. 2025-1
City Council Staff Report - Page 2 of 2
to make certain they are appropriate for special tax bond funding. Keep in mind, however, that the underlying entitlement requirements and subdivision map processing are the governing documents for the scope and timing of improvements, the CFD simply provides a financing mechanism for the improvements.
The proposed special tax rates in Improvement Area 1 range between $1,268 - $2,053 per lot in the base year (Fiscal Year 2024-25) but may change in future annexation areas depending on market values at the time of annexation. These rates are consistent with current rates being levied on surrounding projects, including the Arist Del Sol CFD, which range between $1,752 - $3,264, the Preserve CFD, which range between $2,122 - $2,600, and the Ranch CFD, which range between $1,397 - $2,129, all of which are in 2021-22 dollars. The special tax will automatically increase annually, starting July 1, 2025, for the life of the CFD.
A Resolution of Intention to establish CFD No. 2025-1 is attached. The Resolution sets forth the City’s intention to establish the CFD, designates the name of the district, identifies the facilities to be funded, calls for the preparation of a CFD Report and states the City’s intention to levy a special tax to pay for these facilities. Attached to the Resolution of Intention is the proposed Rate and Method of Apportionment (RMA) of Special Tax for CFD No. 2025-1 (Exhibit A), which details how and when the special tax will be levied on properties within the district, a list of authorized facilities to be provided (Exhibit B), and a copy of the public hearing notice, in a form as required by the “Mello-Roos Community Facilities Act of 1982,” being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California, which requires publication in a newspaper of general circulation circulated within the Community Facilities District at least 7 days before the public hearing (Exhibit C). The Resolution also sets 5:30 p.m., or as soon thereafter as possible, on March 17th, as the time and date for a hearing on the matters set forth therein. Notice of the Public Hearing will be published in the Grapevine Independent at least seven days prior to the hearing date.
A Resolution Declaring the Intent to Incur Bonded Indebtedness is also attached. This Resolution declares there is a public convenience which requires bonded indebtedness and sets the not to exceed amount for the bonds at twenty-three million eight-hundred thousand dollars ($23,800,000). The bonds are to be used to finance the acquisition and construction of, and the payment of fees for, the Facilities in and for the Community Facilities District.
This CFD is being formed with 100% property owner approval and the election by property owners is expected to generate a 100% favorable vote. It is anticipated the property owners will waive their rights to challenge the accelerated CFD formation process that is planned for this CFD.
FISCAL IMPACT AND FUNDING SOURCE
There is no Fiscal Impact to the City. Any Special tax Bonds to be issued on behalf of the CFD are secured solely by the Special Tax levies within the District and are not debt of the City's General Fund.
ATTACHMENT(S)
1. Resolution of Intention
2. Resolution of Intention to Issue Bonds
3. Boundary Map - The Preserve CFD No. 2025-1
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2025 Page 1 of 7
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2025
A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE
CITY OF RANCHO CORDOVA TO FORM
THE PRESERVE COMMUNITY FACILITIES DISTRICT NO. 2025-1,
DESIGNATE AN INITIAL IMPROVEMENT AREA THEREIN AND ESTABLISH A FUTURE
ANNEXATION AREA, AND LEVY SPECIAL TAXES THEREIN TO FINANCE THE
ACQUISITION AND CONSTRUCTION OF CERTAIN PUBLIC FACILITIES IN AND FOR
SUCH COMMUNITY FACILITIES DISTRICT
WHEREAS, the City Council (the “City Council”) of the City of Rancho Cordova (the “City”) having received indications of interest on behalf of the owners of the area of land proposed to be included in a community facilities district, has duly considered the advisability and necessity of establishing a community facilities district in an area of the City described herein and levying a special tax therein to finance the acquisition and construction of certain public facilities in and for such community facilities district under and pursuant to the terms and provisions of the “Mello-Roos Community Facilities Act of 1982,” being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California (the “Act”); and WHEREAS, the City Council desires to proceed with the establishment of a community facilities district in order to finance costs of public infrastructure necessary or incidental to new development in the City; and
WHEREAS, the Act provides that for purposes of financing of, or contributing to the financing of, all or a portion of public facilities to be financed by a community facilities district, the legislative body of the City may provide that a portion or portions of the district be established as one or more improvement areas and that after the designation of an improvement area, all proceedings for purposes of the Act will apply only to the improvement area for those specified facilities; and
WHEREAS, pursuant to Section 53339.3 of the Act, this Council further desires to provide for future annexation of territory to the proposed community facilities district; and WHEREAS, the City Council has determined that the establishment of such community facilities district is substantially consistent with and follows the local goals and policies concerning the use of the Act that have been adopted by the City Council and are now in effect; and
WHEREAS, the City Council is fully advised in this matter;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA AS FOLLOWS:
1. It is the intention of the Council to establish a community facilities district, to designate Improvement Area No. 1, within the City of Rancho Cordova and identify and provide that certain territory within the City may be annexed thereto in the future upon the unanimous approval of the owner of each parcel or parcel to be annexed, which may include establishing additional improvement areas therein, all under the terms of the Act for the purpose of financing costs of public infrastructure necessary or incidental to new development in the City.
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2025 Page 2 of 7
2. The name for the proposed community facilities district is the “City of Rancho Cordova The Preserve Community Facilities District No. 2025-1” (the “CFD”). Pursuant to Section 53350 of the Act, all of the territory to be initially included in the CFD (as shown on the map described in Section 3 hereof) is hereby designated as “Improvement Area No. 1 of City of Rancho Cordova The Preserve Community Facilities District No. 2025-1” (“Improvement Area No. 1”). The initial boundary of the CFD is coterminous with the boundary of Improvement Area No. 1.
The name proposed for the territory proposed to be annexed into the CFD in the future is City of Rancho Cordova The Preserve Community Facilities District No. 2025-1 (Future Annexation Area) (the “Future Annexation Area”).
3. The proposed boundaries of the CFD, Improvement Area No. 1 and the Future Annexation Area are as shown on the map on the Map of Proposed Boundary of a proposed community facilities district to be known as The Preserve Community Facilities District No. 2025-1, on file with the City Clerk, which the City Council approves as the map describing the extent of the territory included in the proposed community facilities district, Improvement Area No. 1 and the Future Annexation Area. The City Council finds that the map is in the form and contains the matters prescribed by Section 3110 of the California Streets and Highways Code.
The City Council directs the City Clerk to certify the adoption of this resolution on the face of the map, and to file a copy of the map in the office of the City Clerk in accordance with Section 3111 of the California Streets and Highways Code and within 15 days of the date of adoption of this resolution but in no event later than 15 days prior to the public hearing provided for herein, transmit the map to the City Recorder for recording in the Book of Maps of Assessment and Community Facilities Districts in the office of the City Recorder of the City of Sacramento.
Parcels within the Future Annexation Area shall be annexed to the CFD only with the unanimous approval (each, a “Unanimous Approval”) of the owner or owners of each parcel or parcels at the time that parcel or those parcels are annexed and all or any portions of territory that annex into the CFD from the Future Annexation Area or otherwise may be annexed into Improvement Area No. 1 or into a separate Improvement Area then in existence or to be designated at the time of such annexation, all without any requirement for additional public hearings, resolutions of the City Council or other additional proceedings.
The Unanimous Approval shall specify annexation into Improvement Area No. 1 or into an Improvement Area then in existence or to be designated pursuant to a Unanimous Approval (a “Future Improvement Area”). In connection with establishing a Future Improvement Area, all proceedings for approval of an appropriations limit, the rate and method of apportionment and manner of collection of special taxes, and the authorization to incur bonded indebtedness may differ from Improvement Area No. 1 or any other Improvement Areas, all as set forth in the Unanimous Approval, and shall apply only to the parcel or parcels within such Improvement Area.
Likewise, all or any portions of territory that annex into the CFD from the Future Annexation Area or otherwise may be annexed into a separate zone of Improvement Area No. 1 or any Improvement Area then in existence or to be designated at the time of such annexation and no additional hearings or procedures are required and the rate and method of apportionment applicable to such zone may differ from other areas of the CFD as set forth in the Unanimous Approval and shall apply only to the parcel or parcels within such zone, all as provided in the Unanimous Approval.
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2025 Page 3 of 7
4. Except to the extent that funds are otherwise available to the CFD to pay for the Facilities (as defined below), and/or the principal and interest as it becomes due on bonds issued by the City for the CFD to construct and/or acquire the Facilities, a special tax (the “Special Tax”) sufficient to pay the costs thereof, secured by recordation of a continuing lien against all non-exempt real property in the CFD, will be levied annually within the CFD, and collected in the same manner as ordinary ad valorem property taxes, or in such other manner as the City Council or its designee shall determine, including direct billing of the affected property owners. The proposed rate and method of apportionment of the Special Tax among the parcels of real property within the CFD in sufficient detail to allow each landowner within the proposed CFD to estimate the maximum amount such owner will have to pay, are described in Exhibit B attached hereto and hereby incorporated herein.
Parcels within the Future Annexation Area shall be annexed to the CFD only with the unanimous approval (each, a “Unanimous Approval”) of the owner or owners of each parcel or parcels at the time that parcel or those parcels are annexed, without any requirement for further public hearings or additional proceedings.
All or any portions of territory that annexes into the CFD from the Future Annexation Area or otherwise may be annexed into a separate improvement area (each, a “Future Improvement Area”) then in existence or to be formed at the time of such annexation and no additional hearings or procedures are required. The designation of a parcel or parcels as a Future Improvement Area shall be specified and approved by the Unanimous Approval at the time that the parcel or parcels are annexed to the CFD. After the designation of a parcel or parcels as an improvement area, all proceedings for approval of an appropriations limit, the rate and method of apportionment and manner of collection of special taxes, and the authorization to incur bonded indebtedness may differ from other areas of the CFD, all as set forth in the Unanimous Approval, and shall apply only to the parcel or parcels within such improvement area.
The City Council hereby finds that the provisions of Section 53313.6, 53313.7 and 53313.9 of the Act (relating to adjustments to ad valorem property taxes and schools financed by a community facilities district) are inapplicable to the proposed CFD.
5. The type of public facilities, including development impact fees payable to the City for public facilities, proposed to be financed by the CFD, Improvement Area No. 1 and any Future Improvement Areas pursuant to the Act shall consist of those items listed as Facilities, and incidental costs related thereto (the “Facilities”) on Exhibit A hereto and hereby incorporated herein. The financing of the costs of Facilities may include, without limitation, the payment of principal of and interest on bonds together with all direct, indirect periodic, and/or other related costs (including, without limitation, costs of administering the CFD, levying the Special Tax and administering the bonds, and establishing and replenishing reserve funds). The City Council hereby finds and determines that the public interest will not be served by allowing the property owners in the CFD to enter into a contract in accordance with Section 53329.5(a) of the Act.
Notwithstanding the foregoing, the City Council, on behalf of the CFD, may enter into one or more contracts directly with any of the property owners with respect to the construction and/or acquisition of any portion of the Facilities.
6. It is the intention of the Council that, except as may otherwise be provided by law or by the rate and method of apportionment of the Special Tax for the CFD or any improvement area, all lands owned by any public entity, including the United States, the State of California
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2025 Page 4 of 7
and the City, or any departments or political subdivisions thereof, shall be omitted from the levy of the Special Tax. In the event that a portion of the property within the CFD shall become for any reason exempt, wholly or in part, from the levy of the Special Tax, the City will, on behalf of the CFD, increase the levy to the extent necessary upon the remaining property within the CFD which is not exempt in order to yield the required debt service payments and other annual expenses of the CFD, if any, subject to the provisions of the rate and method of apportionment of the Special Tax. It is anticipated that the Special Tax will be billed as a separate line item on the regular property tax bill. However, the City Council reserves the right, under Section 53340, to utilize any method of collecting the Special Tax which it shall, from time to time, determine to be in the best interests of the City, including, but not limited to, direct billing by the City to the property owners and supplemental billing.
The proposed rate and method of apportionment of the Special Tax among the parcels of real property within a Future Improvement Area, in sufficient detail to allow each landowner within such Future Improvement Area to estimate the maximum amount such owner will have to pay, shall be set forth in the applicable Unanimous Approval. The Special Tax shall not be levied in a Future Improvement Area after the fiscal year identified in the rate and method for such Future Improvement Area, except that a special tax that was lawfully levied in or before the final tax year and that remains delinquent may be collected in subsequent years. Under no circumstances shall the special tax levied against any parcel in a Future Improvement Area for private residential purposes be increased as a consequence of delinquency or default by the owner of any other parcel or parcels within such Future Improvement Area by more than 10 percent.
For Future Improvement Areas, a different rate and method may be adopted than the Rate and Method adopted for Improvement Area No. 1 if the annexed territory is designated as a separate zone or improvement area. No supplements to the Rate and Method for any of the Future Improvement Areas and no new rate and method will cause the maximum tax rate in the then-existing territory of the CFD (including Improvement Area No. 1) to increase. The designation as an improvement area of any territory annexing to the CFD, the maximum amount of bonded indebtedness and other debt for such improvement area, the facilities to be financed, the rate and method of apportionment of special tax for such improvement area and the appropriations limit for such improvement area shall be identified and approved in the Unanimous Approval executed by the applicable property owner(s) in connection with each annexation to the CFD from the Future Annexation Area. The annexation and related matters described in the Unanimous Approval shall be implemented and completed without the need for Council approval as long as the following conditions are met:
(i) The rate and method of apportionment of special tax for the new improvement area is prepared by a special tax consultant retained by the City. (ii) The rate and method of apportionment of special tax for the new improvement area substantially complies with the City’s local goals and policies concerning the use of the Act. (iii) The rate and method of apportionment of special tax for the new improvement area includes a mechanism that protects against revenue loss as a result of land use changes. (iv) The Special Tax proposed to pay for the Facilities to be supplied within the territory annexed will be equal to the Special Taxes levied to pay for the same Facilities in previously-existing areas of the CFD and Improvement Area No. 1, except that (a) a higher Special Tax may be levied on territory annexing into the CFD to pay for the same Facilities to
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2025 Page 5 of 7
compensate for the interest and principal previously paid from Special Taxes in the original area of the CFD and Improvement Area No. 1, less any depreciation allocable to the financed Facilities, and (b) a higher Special Tax may be levied on territory annexing into the CFD to pay for new or additional Facilities, with or without bond financing.
This Council hereby finds that the provisions of Section 53313.6, 53313.7 and 53313.9 of the Act (relating to adjustments to ad valorem property taxes and schools financed by a community facilities district) are inapplicable to the proposed CFD and Improvement Area No. 1.
7. The levy of the Improvement Area No. 1 Special Tax shall be subject to the approval of the qualified electors within Improvement Area No. 1 at a special election. The proposed voting procedure shall be by mailed or hand-delivered ballot among the landowners in Improvement Area No. 1, with each owner having one vote for each acre or portion of an acre such owner owns in Improvement Area No. 1 not exempt from the Improvement Area No. 1 Special Tax.
The Special Tax shall be levied in a Future Annexation Area only with the Unanimous Approval of the owner or owners of each parcel or parcels at the time that parcel or those parcels are annexed, without any requirement for further public hearings or additional proceedings. The designation as an improvement area of any territory annexing to the CFD, the maximum amount of bonded indebtedness and other debt for such improvement area, the facilities to be financed, the rate and method of apportionment of special tax for such improvement area and the appropriations limit for such improvement area shall be identified and approved in the Unanimous Approval executed by property owners in connection with their annexation to the CFD, without the need for any further public hearings or proceedings.
8. Pursuant to Section 53314.9 of the Act, at any time either before or after the formation of the CFD, the City may accept advances of funds or work in kind from any source, including, but not limited to, private persons or entities, and may provide, for the use of those funds or that work in kind for any authorized purpose, under all of the following conditions: (a) the proposal to repay the funds or the value or cost of the work in kind, whichever is less, is provided by resolution pursuant to Section 53325.1; (b) any proposed Special Taxes are approved by the qualified electors of the CFD pursuant to the Act; and (c) any work in kind accepted pursuant to Section 53314.9 of the Act is performed or constructed as if the work had been performed or constructed under the direction and supervision, or under the authority of a local public agency. This City Council finds that the City may accept advances of funds or work in kind if necessary, and may enter into an agreement (an “Acquisition Agreement”), with the person or entity advancing the work in-kind, to reimburse the person or entity for the value, or cost, whichever is less, of the work in-kind, as determined by the City Council, with or without interest, under the conditions specified in the Act and the Acquisition Agreement. The City and the developer of the project intend to enter into an Acquisition Agreement.
9. In order to finance the costs of the Facilities it is necessary to incur bonded indebtedness on behalf of the CFD and it is the intention of this Council, acting as the legislative body for the CFD, to cause bonds of the City to be issued for the CFD pursuant to the Act to finance in whole or in part the construction and/or acquisition of the Facilities.
10. The Administrative Services Director of the City, as the officer having charge and control of the Facilities, or the designee of such official, is hereby directed to cause and direct a study of said proposed CFD and the Facilities and to cause to be prepared for filing at the public
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2025 Page 6 of 7
hearing the report required by Section 53321.5 of the Act (the “CFD Report”) presenting at least the following:
(a) A brief description of the Facilities by type which will be required to adequately meet the needs of the CFD.
(b) An estimate of the fair and reasonable cost of the Facilities including the cost of acquisition of lands, rights-of-way and easements, any physical facilities required in conjunction therewith and incidental expenses in connection therewith, including the costs of the proposed bond financing and all other related costs as provided in Section 53345.3 of the Act.
The CFD Report shall be made a part of the record of the public hearing specified below.
11. The City Council also intends to establish the annual appropriations limit of the CFD in the amount not to exceed the amount of bonds authorized for the CFD.
12. The City Council hereby sets Monday, March 17, 2025, at the hour of 5:30 P.M., at the regular meeting place of the City Council, City Council Chambers, Rancho Cordova City Hall, 2729 Prospect Park Drive, Rancho Cordova, California 95670, as the time and place when and where the City Council, as legislative body for the CFD, will conduct a public hearing on the establishment of the CFD, Improvement Area No. 1, the designation of Future Annexation Area, and consider and finally determine whether the public interest, convenience and necessity require the formation of the CFD, Improvement Area No. 1, and the Future Annexation Area, and the levy of the Special Tax. At the hearing, testimony concerning the CFD, the extent of the CFD or the furnishing of the particular types of public facilities will be heard and protests will be considered from registered voters residing within the CFD and persons owning real property within the CFD. Written protests by the owners of a majority of the land which would be subject to special taxation within the proposed CFD will require the suspension of proceedings for at least one year. Written protests must be filed with the City Clerk at or before the time fixed for the hearing. If such protests are directed only against certain elements of the proposed improvements or proposed special tax, and if such protests constitute a majority protest, only those elements shall be deleted from the proceedings.
13. The City Clerk is hereby directed to cause notice of the public hearing, in the form attached hereto as Exhibit C, to be given in the form required by the Act, which requires publication in a newspaper of general circulation circulated within the CFD, which such publication shall be made pursuant to Section 6061 of the Government Code of the State of California. The publication shall be completed at least 7 days before the date of the public hearing referenced above. The notice shall be substantially in the form specified in Section 53322 of the Act and attached hereto, with the form summarizing the provisions hereof hereby specifically approved.
14. Section 53314.9 of the Act provides that, either before or after formation of the CFD, the City may accept work in-kind from any source, including, but not limited to, private persons or private entities, may provide, by resolution, for the use of that work in-kind for any authorized purpose and the Council may enter into an agreement (an “Acquisition Agreement”), by resolution, with the person or entity advancing the work in-kind, to reimburse the person or entity for the value, or cost, whichever is less, of the work in-kind, as determined by the Council, with or without interest, under the conditions specified in the Act. Any work in-kind must be performed or constructed as if the work had been performed or constructed under the direction and supervision, or under the authority of, the City.
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2025 Page 7 of 7
15. Section 53316.2 of the Act provides that a community facilities district may finance facilities to be owned or operated by a public agency other than the agency that created the district, or services to be provided by a public agency other than the agency that created the district, or any combination, only pursuant to a joint community facilities agreement or a joint exercise of powers agreement adopted pursuant to this section. The Administrative Services Director of the City and each other authorized officer of the City is hereby authorized and directed to enter into such joint community facilities agreements as are needed with respect to any entity other than the City that will own or operate any of the Facilities, as may be necessary to comply with the provisions of Section 53316.2 of the Act. The Council hereby declares that such joint agreements will be beneficial to owners of property in the area of the CFD.
16. The City Council finds and determines that adoption of this Resolution is not a “project” under the California Environmental Quality Act, because the Resolution does not involve any commitment to a specific project which may result in a potentially significant physical impact on the environment, as contemplated by Title 14, California Code of Regulations, Section 15378(b)(4).
17. This Resolution shall take effect from and after its adoption.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova this 3rd day of February 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Siri Pulipati, Mayor
ATTEST:
________________________________
Stacy Leitner, CMC
City Clerk
EXHIBIT A - CFD Facilities
EXHIBIT B - Rate and Method of Apportionment
EXHIBIT C – Notice of the Public Hearing
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2025 - Exhibit A
EXHIBIT A
LIST OF AUTHORIZED FACILITIES
FOR THE COMMUNITY FACILITIES DISTRICT
The Facilities and Services shown below are to be finance by the City of Rancho Cordova The Preserve Community Facilities District No. 2025-1 (the, “CFD”).
Facilities
The Facilities which are proposed to be financed with the proceeds of the sales of bonds of the proposed CFD, or the payment of the fees to the appropriate jurisdiction with respect to such facilities proposed to be financed with the proceeds of the sale of bonds of the proposed CFD, are generally described as follows:
- Grantline Road & Raymer Way Traffic Signal
Impact, Development Agreement and Specific Plan Fees for Facilities - City Transportation Impact Fee
- City Community Facilities Fee
- Sacramento County Regional Sanitation (Expansion) Fee - Sacramento County Water Agency Zone 40 Fee
Other
- Any other facilities serving substantially the same purpose as the above described facilities.
- Any other facilities permitted under the Mello-Roos Community Facilities Act of 1982, including the facilities described in Section 53313.5 of the California Government Code, as amended from time to time, provided that such facilities satisfy at least one of the following criteria: 1) augment, improve or expand existing District facilities that are primarily for the benefit of the District, or 2) repair or rehabilitate existing District facilities.
The foregoing description of the type of Facilities eligible to be financed is general in nature and includes any appurtenant work and incidental expenses related to the Facilities. The final nature and location of the facilities will be determined upon the preparation of final plans and specifications for such facilities.
Incidentals
The bond related expenses authorized include the City, underwriters discount, financial advisor, appraisals, reserve fund balance, capitalized interest, bond counsel, disclosure counsel, special tax consultant, bond and official statement printing and all other incidental expenses.
CFD formation costs and administrative fees include those of the City, the CFD, the bond trustee or fiscal agent, legal counsel, the special tax consultant and other costs related to the CFD or the Bonds.
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2025 - Exhibit B
EXHIBIT B
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2025 - Exhibit B
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2025 - Exhibit B
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2025 - Exhibit B
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2025 - Exhibit B
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2025 - Exhibit B
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2025 - Exhibit B
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2025 - Exhibit B
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2025 - Exhibit B
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2025 - Exhibit B
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2025 - Exhibit B
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2025 - Exhibit B
ITEM 13.5. ATTACHMENT 1
Resolution No. XX-2025 - Exhibit B