CONTRACT NO. 2025-222
Professional Services Agreement between
City of Rancho Cordova and Kittelson & Associates Inc. Page 6 of 15 Revised 06/2025
professionals performing work pursuant to this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000) covering the licensed professionals’ errors and omissions.
4.3.1 Any deductible or self-insured retention shall not exceed $150,000 per claim.
4.3.2 An endorsement shall state that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
4.3.3 The following provisions shall apply if the professional liability coverages are written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Professional must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Professional’s sole cost and expense, any extended reporting provisions of the policy, if the Professional cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement.
Professional hereby acknowledges and agrees to the insurance requirements set forth in this section which shall be monitored for compliance by Ebix, RCS, Inc.
Initial
4.4 All Polices Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests’ rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Professional shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
ITEM 9.5.
ATTACHMENT 4
CONTRACT NO. 2025-222
Professional Services Agreement between
City of Rancho Cordova and Kittelson & Associates Inc. Page 7 of 15 Revised 06/2025
4.4.3 Subcontractors. Professional shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
4.4.4 Deductibles and Self -Insured Retentions. Professional shall disclose to and obtain the approval of City for the self -insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement.
During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Professional may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self -insured retention levels with a requirement that Professional procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
4.4.5 Waiver of Subrogation. Professional hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation. The Workers’ Compensat ion policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Professional, its employees, agents, and subcontractors.
4.4.6 Notice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Professional shall provide written notice to City at Professional’s earliest possible opportunity and in no case later than five (5) days after Prof essional is notified of the change in coverage.
4.5 Remedies. In addition to any other remedies City may have if Professional fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Professional’s breach:
Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
Order Professional to stop work under this Agreement or withhold any payment that becomes due to Professional hereunder, or both stop work and withhold any payment, until Professional demonstrates compliance with the requirements hereof; and/or
Terminate this Agreement.
ITEM 9.5.
ATTACHMENT 4
CONTRACT NO. 2025-222
Professional Services Agreement between
City of Rancho Cordova and Kittelson & Associates Inc. Page 8 of 15 Revised 06/2025
SECTION 5. INDEMNIFICATION AND PROFESSIONAL’S RESPONSIBILITIES.
5.1 General Requirements. Professional shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Professional or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Professional shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Professional or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law.
It is understood that the duty of Professional to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Professional from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Professional acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
5.2 PERS Indemnification. In the event that Professional or any employee, agent, or subcontractor of Professional providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be eligible for enrollmen t in PERS as an employee of City, Professional shall indemnify, defend, and hold harmless City for the payment of any and all employee and/or employer contributions for PERS benefits on behalf of Professional or its employees, agents, or subc ontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City, and any attorneys’ fees and costs incurred by the City to enforce this Section.
5.3 Design Professionals. To the extent that the services under this Agreement include design professional services subject to California Civil Code Section 2782.8, as may be amended from time to time, Professional’s duty to indemnify under Sections 5.1 and 5.2 shall only be to the maximum extent permitted by California Civil Code Section 2782.8.
SECTION 6. STATUS OF PROFESSIONAL.
6.1 Independent Contractor. At all times during the term of this Agreement, Professional shall be an independent contractor as defined in Labor Code Section 3353, and shall not be an employee of City. Nothing contained in this Agreement shall be construed to be inconsistent with the foregoing relationship or status. City shall have the right to control Professional only insofar as the results of Professional's services rendered pursuant to this Agreement and ITEM 9.5.
ATTACHMENT 4
CONTRACT NO. 2025-222
Professional Services Agreement between
City of Rancho Cordova and Kittelson & Associates Inc. Page 9 of 15 Revised 06/2025
assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means and methods by which Professional accomplishes services rendered pursuant to this Agreement. Professional shall have no power or authority by this Agreement to bind the City in any respect. All employees and agents hired or retained by Professional are employees and agents of Professional and not of the City. The City shall not be obligated in any way to pay any wage claims or other c laims made against Professional by any such employees or agents, or any other person resulting from performance of this Agreement.
Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Professional and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Professional shall not allow any employee, agent or subcontractor to become eligible for a claim for PERS benefits.
6.2 Professional Not an Agent. Except as City may specify in writing, Professional shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Professional shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
SECTION 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Professional and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Professional’s failure to comply with any law(s) or regulation(s) applicable to the performance of the work hereunder shall constitute a breach of contract.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Professional and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.
7.4 Licenses and Permits. Professional represents and warrants to City that Professional and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Professi onal represents and warrants to City that Professional and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals tha t are legally required to practice their respective professions. In addition to the foregoing, ITEM 9.5.
ATTACHMENT 4
CONTRACT NO. 2025-222
Professional Services Agreement between
City of Rancho Cordova and Kittelson & Associates Inc. Page 10 of 15 Revised 06/2025
Professional and any subcontractors shall obtain and maintain valid Business Licenses from City during the term of this Agreement.
7.5 Nondiscrimination and Equal Opportunity. Professional shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Professional under this Agreement.
Professional shall comply with all applicable federal, state, and local laws, polici es, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Professional thereby.
Professional shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.
SECTION 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Professional.
Professional may cancel this Agreement upon thirty (30) days’ written notice to City and shall include in such notice the reasons for cancellation.
In the event of termination, Professional shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Professional delivering to City any or all documents, ph otographs, computer software, video and audio tapes, and other materials provided to Professional or prepared by or for Professional or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Professional understands and agrees that, if City grants such an extension, City shall have no obligation to provide Professional with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Professional for any otherwise reimbursable expenses incurred during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
8.4 Assignment and Subcontracting. City and Professional recognize and agree that this Agreement contemplates personal performance by Professional and is based upon a determination of Professional’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substant ial inducement to City for entering into this ITEM 9.5.
ATTACHMENT 4
CONTRACT NO. 2025-222
Professional Services Agreement between
City of Rancho Cordova and Kittelson & Associates Inc. Page 11 of 15 Revised 06/2025
Agreement was and is the professional reputation and competence of Professional.
Professional may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Professional shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Professional shall survive the termination of this Agreement.
8.6 Options upon Breach by Professional. If Professional materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Professional pursuant to this Agreement;
8.6.3 Retain a different Professional to complete the services described in Exhibit A not finished by Professional; and
8.6.4 Charge Professional the difference between the cost to complete the services described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Professional pursuant to Section 2 if Professional had completed the work.
SECTION 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Professional’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Professional prepares or obtains pursuant to this Agreement an d that relate to the matters covered hereunder shall be the property of the City. Professional hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other m aterials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Professional agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.
9.2 Professional’s Books and Records. Professional shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimu m of three (3) years, or for any longer period required by law, from the date of final payment to the Professional pursuant to this Agreement.
ITEM 9.5.
ATTACHMENT 4
CONTRACT NO. 2025-222
Professional Services Agreement between
City of Rancho Cordova and Kittelson & Associates Inc. Page 12 of 15 Revised 06/2025
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Professional to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California G overnment Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part o f any audit of the City, for a period of three (3) years after final payment under the Agreement.
SECTION 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which th at Party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
10.2 Venue. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Sacramento or in the United States District Court for the Eastern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
10.6 Use of Recycled Products. Professional shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.
10.7 Conflict of Interest. Professional may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Professional in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
Professional shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.
ITEM 9.5.
ATTACHMENT 4
CONTRACT NO. 2025-222
Professional Services Agreement between
City of Rancho Cordova and Kittelson & Associates Inc. Page 13 of 15 Revised 06/2025
Professional hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Professional was an employee, agent, appointee, or official of the City in the previous twelve months, Professional warrants that it did not participate in any manner in the forming of this Agreement. Professional understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and Professional will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Professional will be required to reimburse the City for any sums paid to the Professional. Professional understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Professional agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Drew Hart ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
10.10 Notices.
Any written notice to City shall be sent to:
ATTN: Drew Hart
City of Rancho Cordova
2729 Prospect Park Drive
Rancho Cordova, CA 95670
Any written notice to Professional shall be sent to:
ATTN: Mike Alston
Kittelson & Associates
2510 J Street, Suite 200
Sacramento, CA 95816
[email protected]
10.11 Professional Seal. Where applicable in the determination of the Contract Administrator or when required by law, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example.
ITEM 9.5.
ATTACHMENT 4
CONTRACT NO. 2025-222
Professional Services Agreement between
City of Rancho Cordova and Kittelson & Associates Inc. Page 14 of 15 Revised 06/2025
_________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including the scope of services attached hereto and incorporated herein as Exhibit A , and the compensation schedule attached hereto and incorporated herein as Exhibit B, represents the entire and integrated agreement between City and Professional and supersedes all prior negotiations, representations, or agreements, either written or oral.
10.13 IRS Form W-9. Professional shall complete and submit Internal Revenue Service Form W- 9 to the City before execution of this Agreement. The City’s Finance Director shall have authority to waive this requirement.
ITEM 9.5.
ATTACHMENT 4
CONTRACT NO. 2025-222
Professional Services Agreement between
City of Rancho Cordova and Kittelson & Associates Inc. Page 15 of 15 Revised 06/2025
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year set forth above, which date shall be considered the effective date of this Agreement.
CITY OF RANCHO CORDOVA PROFESSIONAL
______________________________ ______________________________ Micah Runner, City Manager Dave Mills, Operations Leader
Date:__________________ Date:__________________
Attest:
______________________________
Stacy Leitner, CMC, City Clerk
Date:__________________
Approved as to Form:
______________________________
Adam U. Lindgren, City Attorney
Date:_________________
ITEM 9.5.
ATTACHMENT 4
CONTRACT NO. 2025-222
Professional Services Agreement between
City of Rancho Cordova and Kittelson & Associates Inc. - Exhibit A Page 1 of 4 Revised 06/2025
EXHIBIT A
SCOPE OF SERVICES
Scope of Work
The Consultant shall only perform work that is assigned in an authorized Task Order. The executed on-call contract does not guarantee that a Task Order will be issued.
The Consultant shall provide Professional Transportation Planning, Transportation Engineering, Traffic Engineering, Roadway Design, Community Engagement, and Transit Planning and Programming for a wide range of services and public works projects. The Consultant shall prepare reports and develop plans, specifications, and estimates (PS&E) in accordance with the latest Caltrans, Sacramento County, and City standards, the State Local Assistance Procedures Manual, and other appropriate documents.
The consultant shall manage resources, control costs, and complete work in adherence to the agreed upon project schedule and will assign a Project Manager who will act as the City’s primary contact and will be entirely responsible for project management activities throughout the life of the Project (including subconsultant work, if applicable).
Specific services anticipated may include the following:
1. Local Traffic Analyses and Traffic Impact Analysis
Prepare and review Local Traffic Analyses (LTAs) for environmental documents and Traffic Impact Analyses (TIAs). Peer review analyses prepared by others. These may be initiated by either new development projects or roadway investments. Assist staff in preparing conditions of approval for developments.
2. Transportation Planning
Prepare and/or review Specific Plans, Corridor Plans, Transit Service Plans, Development Phasing Plans, and Feasibility Studies. Support staff with the management and review of plans and studies. Provide support in implementation of fee programs such as the transportation development impact fee. Support staff in implementing the city policy for reducing vehicle miles traveled (VMT), consistent with SB743.
3. Travel Demand Model Peer Review
Support city staff in short-term and long-term planning by reviewing and providing guidance on the travel demand model for the City of Rancho Cordova. This can include model runs of various scenarios or simulations at a localized area to provide staff with ITEM 9.5.
ATTACHMENT 4
CONTRACT NO. 2025-222
Professional Services Agreement between
City of Rancho Cordova and Kittelson & Associates Inc. - Exhibit A Page 2 of 4 Revised 06/2025
data and sometimes visualizations to make transportation related decisions. Support City staff in discussions with outside organizations and assist in answering questions and requests related to the travel demand model.
4. Traffic Safety Operations Analysis and Signal Timing Analyze traffic operations on the City’s roadway system. Analyze crash data and other data sources and develop recommendations to improve traffic safety in the city.
Coordinate with the County of Sacramento on the City’s behalf in supporting signal operations and maintenance. Develop and review traffic control plans for construction, emergencies, or major events. Conduct speed surveys, traffic counts, and other data collection as needed. Develop plans for transitioning the traffic signal operations and maintenance from Sacramento County DOT to the City of Rancho Cordova.
5. Traffic Engineering Design Services
Prepare design plans, specifications, and estimate (PS&E) for infrastructure including ITS projects, traffic signals, roundabouts, multimodal enhancements, bicycle and pedestrian projects, and others. Support staff with plan review and geometric analysis of designs.
Prepare or review signing and striping plans, lane reassignment (road diet) plans, quick- build projects, and traffic calming plans. Provide or review project cost estimates and material sourcing.
6. Grant Application Support
Prepare, review, and/or submit grant applications on behalf of city staff. This can include the tracking of grant programs, the evaluation of potential projects and their fit and competitiveness for the grant program, the production of application materials, and the successful submission of applications.
7. Roundabout Design and Review
Prepare, review, and/or provide comments on behalf of city staff for roundabout design.
This can include the review of traffic operations, comments on lane configuration, preparing independent fastest path checks, review and comment on design vehicle/truck paths, preparing intersection and stopping sign distance checks, and review on the overall geometric design and comments. These can be initiated by either new development ITEM 9.5.
ATTACHMENT 4
CONTRACT NO. 2025-222
Professional Services Agreement between
City of Rancho Cordova and Kittelson & Associates Inc. - Exhibit A Page 3 of 4 Revised 06/2025
projects or capital improvement program roadway investments. Assist staff in preparing comments and subsequent reviews (if needed) on the proposed roundabout design.
8. Community Engagement
Support city staff by actively involving members of a community in discussions, decision- making, and activities that impact their collective well-being. The aim is to build trust, foster collaboration, and create solutions that benefit both the community and the City.
This interaction can take various forms, including town hall meetings, online forums, or collaborative projects, and the goal remains the same: to empower individuals and groups to play an active role in shaping the decisions and actions that affect their communities.
Specific skills include developing an engagement approach and schedule, creating outreach materials and surveys, and summarizing and reporting on engagement efforts.
9. Municipal Services, General Staff Support, Staff Training, and Capacity Building
Attend meetings with partner agencies, developers, and other entities representing the interests of the City. Prepare agreements, staff reports, and budgets related to the Capital Improvement Program and other Public Works efforts. Organize, track, follow-up, and coordinate plan review documents. Manage grant- and local-funded transportation plans, studies, and designs. Provide formal and informal staff training and capacity building, and department growth planning.
10. Other Services As-Needed
Usage of the services is on an as-needed project basis so that if the demand is not there, the services will not be requested
A. Other Tasks:
1. Aerial Photography/Mapping
2. Utility Survey
3. ALTA/ACSM Land Title Surveys
4. Transit Planning and Programming
5. Preparation of Federally Required Forms and Applications
6. Public Information Meetings
7. Grant Writing Assistance
ITEM 9.5.
ATTACHMENT 4
CONTRACT NO. 2025-222
Professional Services Agreement between
City of Rancho Cordova and Kittelson & Associates Inc. - Exhibit A Page 4 of 4 Revised 06/2025
8. Crash Data Analysis
9. Standards Development and Advisement
10. Graphic Design/Renderings/simulations
11. Event Transportation Planning and Traffic Control
12. Traffic Volume, Speed, and Parking Counts and Evaluations
ITEM 9.5.
ATTACHMENT 4
CONTRACT NO. 2025-222
Professional Services Agreement between
City of Rancho Cordova and Kittelson & Associates, Inc. - Exhibit B Page 1 of 1 Revised 06/2025
EXHIBIT B
COMPENSATION SCHEDULE
ITEM 9.5.
ATTACHMENT 4
Hourly
Billing Rate*
Senior Principal Engineer/Planner $319.55
Principal Engineer/Planner $282.57
Associate Engineer/Planner $264.37
Senior Engineer/Planner $218.19
Engineer/Planner $183.21
Transportation Analyst $158.40
Technician I $116.80
Technician II $156.17
Senior Technician $171.77
Associate Technician $201.94
Office Support $114.96
Data Analyst / Software Technician $167.37
Senior Data Scientist/Developer $245.09
Classification
*Classification rates shown above were developed using Kittelson's audited overhead of 207.16%, 10% profit, and escalated for the initial three-year term of the contract. Actual wage rates will be invoiced with a standard multiplier for all time and material efforts.
City of Rancho Cordova
Rate Schedule
As of May 2025
ITEM 9.5.
ATTACHMENT 4
From: Angela Nelson
To: Erma Halili
Cc: Ellie Fiore; Daina Valaitis; Mike Alston; Mia Candy; Matt Braughton Subject: RE: Rancho Cordova On-Call Support Teaming
Date: Friday, May 30, 2025 11:15:22 AM
Attachments: image006.png
image007.png
image008.png
image009.png
image010.png
image011.png
[External Sender]
Hello,
Please see our rates below. Please reach out to Ellie (cc’d) if you have any questions regarding our fee.
Toole Design will bill direct expenses at cost, consistent with any contractual requirements.
Lodging: will use GSA rates for the Sacramento Region
Travel: will use the federal mileage rate (currently $0.70./mile) Printing and production: at cost
Hourly rates
Category
Year 1: Jul 2025
to Jun 2026
Year 2: Jul 2026
to Jun 2027
Year 3: Jul
2027 to Jun
2028
Engineering Lead III 340.0 358.0 376.0 Engineering Lead II 298.0 314.0 330.0 Engineering Lead I 260.0 274.0 288.0 Senior Engineer 234.0 246.0 260.0 Project Engineer II 204.0 216.0 228.0 Project Engineer 182.0 192.0 202.0 Engineer III 166.0 176.0 186.0 Engineer II 140.0 148.0 156.0 Engineer 128.0 136.0 144.0 Technician Manager 174.0 184.0 194.0 Technician 100.0 106.0 112.0 Planning Lead III 326.0 344.0 362.0 Planning Lead II 278.0 292.0 308.0 Planning Lead 240.0 252.0 266.0 Senior Planner 216.0 228.0 240.0 Project Planner II 190.0 200.0 210.0 Project Planner 180.0 190.0 200.0 Planner III 164.0 174.0 184.0 From: Angela Nelson
To: Erma Halili
Cc: Ellie Fiore; Daina Valaitis; Mike Alston; Mia Candy; Matt Braughton Subject: RE: Rancho Cordova On-Call Support Teaming
Date: Friday, May 30, 2025 11:15:22 AM
Attachments: image006.png
image007.png
image008.png
image009.png
image010.png
image011.png
[External Sender]
Hello,
Please see our rates below. Please reach out to Ellie (cc’d) if you have any questions regarding our fee.
Toole Design will bill direct expenses at cost, consistent with any contractual requirements.
Lodging: will use GSA rates for the Sacramento Region
Travel: will use the federal mileage rate (currently $0.70./mile) Printing and production: at cost
Hourly rates
Category
Year 1: Jul 2025
to Jun 2026
Year 2: Jul 2026
to Jun 2027
Year 3: Jul
2027 to Jun
2028
Engineering Lead III 340.0 358.0 376.0 Engineering Lead II 298.0 314.0 330.0 Engineering Lead I 260.0 274.0 288.0 Senior Engineer 234.0 246.0 260.0 Project Engineer II 204.0 216.0 228.0 Project Engineer 182.0 192.0 202.0 Engineer III 166.0 176.0 186.0 Engineer II 140.0 148.0 156.0 Engineer 128.0 136.0 144.0 Technician Manager 174.0 184.0 194.0 Technician 100.0 106.0 112.0 Planning Lead III 326.0 344.0 362.0 Planning Lead II 278.0 292.0 308.0 Planning Lead 240.0 252.0 266.0 Senior Planner 216.0 228.0 240.0 Project Planner II 190.0 200.0 210.0 Project Planner 180.0 190.0 200.0 Planner III 164.0 174.0 184.0 Planner II 146.0 154.0 162.0 Planner 126.0 134.0 142.0 Senior Designer 230.0 242.0 256.0 Designer II 180.0 190.0 200.0 Designer 120.0 126.0 134.0 GIS Specialist 184.0 194.0 204.0 GIS Analyst 152.0 160.0 168.0 Graphic Designer 136.0 144.0 152.0 Intern 94.0 100.0 106.0 Landscape Architect
Lead 282.0 298.0 314.0 Senior Landscape
Architect 200.0 210.0 222.0 Landscape Architect 178.0 188.0 198.0 Admin 150.0 158.0 166.0
Thanks!
Angela Nelson (she/her)
Marketing Specialist | Silver Spring, MD
From: Angela Nelson
Sent: Thursday, May 29, 2025 4:11 PM
To: '[email protected]' <[email protected]>
Cc: Ellie Fiore <[email protected]>; Daina Valaitis <[email protected]>; '[email protected]' <[email protected]>; Mia Candy <[email protected]>; Matt Braughton <[email protected]>
Subject: Rancho Cordova On-Call Support Teaming
Hello Erma,
Please see the attached for our resumes, your request for qualifications, our firm logo, and our staff headshots. We are still working on our rates and I will send those to you once I receive them.
Thanks!
Angela Nelson (she/her)
Marketing Specialist | Silver Spring, MD
[email protected] | 301.927.1900 x124
Creating great places that move people.
ITEM 9.5.
ATTACHMENT 4
fDirect expenses (including, but not limited to, mileage, reproduction, postage, online assessor mapping fees, etc.) and subconsultant costs will be billed at cost plus fifteen percent (15%) for administration, coordination, and handling. fStandard hourly rates do not apply to a demand to perform work during an overtime period. Work required to be performed during an overtime period (as mandated by California law) will be charged at a 50% premium. Work mandated by Prevailing Wage laws will be charged accordingly. fHourly rates include all compensation for wages, salary-related benefits, overhead, general office administration, and profit. Direct project administrative hours will be billed at the rate shown above. fClassifications may be added or removed as-needed without notice. fChanges in the requested scope of work or projected schedule may result in the revision of the proposed fees and amendment to the total contract amount.
fRates are subject to change annually effective July 1.
PROFESSIONAL STAFF RATE SCHEDULE
BENNETT ENGINEERING SERVICES
RATE SCHEDULE | 2025-2030
Bennett Engineering Services | Rate Schedule
Billing
Classifications
2025-2026
Billing Rate
2026-2027
Billing Rate
2027-2028
Billing Rate
2028-2029
Billing Rate
2029-2030
Billing Rate
Engineer 10 $319 $329 $338 $349 $359
Engineer 9 $304 $313 $323 $332 $342
Engineer 8 $283 $291 $300 $309 $319
Engineer 7 $263 $271 $279 $287 $296
Engineer 6 $245 $252 $260 $268 $276
Engineer 5 $231 $238 $245 $252 $260
Engineer 4 $215 $221 $228 $235 $242
Engineer 3 $203 $209 $215 $222 $228
Engineer 2 $191 $197 $203 $209 $215
Engineer 1 $180 $185 $191 $197 $203
Designer/Tech 7 $206 $212 $219 $225 $232
Designer/Tech 6 $191 $197 $203 $209 $215
Designer/Tech 5 $170 $175 $180 $186 $191
Designer/Tech 4 $150 $155 $159 $164 $169
Designer/Tech 3 $135 $139 $143 $148 $152
Designer/Tech 2 $121 $125 $128 $132 $136
Designer/Tech 1 $105 $108 $111 $115 $118
Project Coord 3 $175 $180 $186 $191 $197
Project Coord 2 $150 $155 $159 $164 $169
Project Coord 1 $125 $129 $133 $137 $141
Project Admin 5 $180 $185 $191 $197 $203
Project Admin 4 $157 $162 $167 $172 $177
Project Admin 3 $132 $136 $140 $144 $149
Project Admin 2 $105 $108 $111 $115 $118
Project Admin 1 $90 $93 $95 $98 $101
ITEM 9.5.
ATTACHMENT 4
AIM 2025 Rate Sheet:
Classification/Hourly Rates
• Outreach Oversight - $185-$250
• Graphic Designer - $175 - $210
• Senior Outreach Manager: $150-$185
• Outreach Manager III - $135 - $150
• Outreach Coordinator II $110-$135
• Outreach Coordinator I - $90-$110
ITEM 9.5.
ATTACHMENT 4
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 11.1.
DATE: October 20, 2025
TO: Honorable Mayor and Council Members
FROM: Amanda Norton, Economic Development Director
Lydia Thung, Management Analyst
SUBJECT: PUBLIC HEARING TO ACCEPT THE FINAL ECONOMIC SUBSIDY
REPORT PREPARED PURSUANT TO GOVERNMENT CODE
SECTION 53083, AND A RESOLUTION TO TERMINATE AN
ECONOMIC DEVELOPMENT SUBSIDY IN THE FORM OF A JOBS
AND TALENT ATTRACTION PROGRAM ECONOMIC INCENTIVE
FOR CLUTCH AND RESCIND RESOLUTION NO. 88-2024
RECOMMENDATION
Conduct a public hearing on an Economic Subsidy Report for a previously approved Jobs and Talent Attraction Program Economic Incentive Agreement for Clutch and accept the report.
Adopt the Resolution to terminate the Jobs and Talent Attraction Program Economic Incentive Agreement and rescind Resolution No. 88-2024 which approved the Incentive Agreement between the City of Rancho Cordova and Clutch.
RESULT OF RECOMMENDED ACTION
The city will fulfill its statutory reporting requirements for the previously approved economic subsidy. The Jobs and Talent Attraction Program Economic Incentive with Clutch would be officially concluded, and all city obligations tied to the incentive would be nullified.
BACKGROUND
On August 19, 2019, the City Council passed and adopted Resolution No. 95-2019, approving the establishment of the Jobs and Talent Attraction Program to boost the quality of life within the city by diversifying the local economy and providing high-quality jobs.
Clutch, established in 2019, is an award-winning, woman-owned business specializing in consulting services for both private and public sectors. In January 2024, Clutch leased an existing building at 3249 Quality Drive, Rancho Cordova, CA, to establish its headquarters for operations.
On July 1, 2024, City Council approved Resolution No. 88-2024 authorizing the City Manager to execute a Jobs and Talent Attraction Program Economic Incentive Agreement to support Clutch’s integration and to encourage further investment in our community. Under the Agreement, Clutch committed to creating and hiring 78 net new full-time equivalent (FTE) jobs between July 2024 and June 2025. To qualify for the Incentive, the wages for the new positions
City Council Staff Report - Page 2 of 2
had to be at least 125% of the average wage in the City of Rancho Cordova at the time of the Agreement execution. At the time, the city’s average wage was $72,800; therefore, the required minimum qualifying wage was $91,000. The Incentive Agreement established that the city would contribute $5,000 per qualifying job, with a maximum award not to exceed $390,000.
Since approval of the Agreement, Clutch has continued to establish its operations in Rancho Cordova. However, the job creation benchmarks were not achieved within the timeframe established within the Agreement guidelines. As a result, the Agreement is not able to move forward.
Staff are bringing this item to City Council to provide public notice of the Economic Subsidy Report pursuant to Government Code Section 53083 and to formally terminate the Jobs and Talent Attraction Program Economic Incentive Agreement with Clutch.
FISCAL IMPACT AND FUNDING SOURCE
No city funds have been expended under this agreement.
ATTACHMENT(S)
1. Resolution
2. Economic Development Subsidy Report Clutch
3. Presentation
ITEM 11.1. ATTACHMENT 1 Resolution No. XX-2025 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE
OF CALIFORNIA, ACCEPTING THE FINAL ECONOMIC SUBSIDY REPORT PREPARED PURSUANT TO GOVERNMENT CODE SECTION 53083, TERMINATING THE AGREEMENT
WITH CLUTCH FOR A JOBS AND TALENT ATTRACTION PROGRAM INCENTIVE, AND RESCINDING RESOLUTION NO. 88-2024.
WHEREAS, the City Council approved the Jobs and Talent Attraction Program in 2019 with the purpose of diversifying the local economy and attracting high-quality jobs which would enhance the community’s financial stability and quality of life; and
WHEREAS, on July 1, 2024, the City Council approved an Agreement with Clutch, a woman-owned consulting business headquartered in Rancho Cordova, for a Jobs and Talent Attraction Program Economic Incentive; and
WHEREAS, the Agreement required Clutch to create 78 net new full-time equivalent jobs in Rancho Cordova within a defined timeframe; and
WHEREAS, the wages of the eligible net new full-time equivalent jobs were required to be at least 125 percent of the average wage in the City of Rancho Cordova at the time of the Agreement’s execution. At that time, the city’s average wage was $72,800; therefore, the required minimum wage per job was $91,000; and
WHEREAS, the hiring benchmarks established in the Agreement were not achieved within the defined hiring timeframe; therefore, the agreement is not able to move forward; and
WHEREAS, no city funds have been disbursed under the Agreement; and
WHEREAS, pursuant to Government Code Section 53083, the city is required to prepare and publicly notice an Economic Subsidy Report.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA HEREBY:
1. Accepts the final Economic Subsidy Report prepared pursuant to Government Code Section 53083;
2. Acknowledges the termination of the Jobs and Talent Attraction Program Economic Incentive Agreement with Clutch;
3. Rescinds Resolution No. 88-2024.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 20th day of October 2025 by the following vote:
AYES:
NOES:
ITEM 11.1. ATTACHMENT 1 Resolution No. XX-2025 Page 2 of 2
ABSENT:
ABSTAIN:
ATTEST:
Siri Pulipati, Mayor
Stacy Leitner, CMC
City Clerk
2729 Prospect Park Drive | Rancho Cordova, CA 95670 | 916.851.8700 | CityofRanchoCordova.org
City of Rancho Cordova Economic Development Subsidy Report, Clutch
Awarded: July 1, 2024
Final Public Hearing: October 20, 2025
Description: Economic development subsidy in the form of a Jobs and Talent Attraction Program Economic Incentive to support Clutch’s integration and investment in Rancho Cordova. Clutch will create seventy-eight (78) new full-time equivalent jobs to receive Five Thousand Dollars ( $5,000) per job in incentives with a maximum award of up to Three Hundred and Ninety Thousand Dollars ($390,000). Clutch is located at 3246 Quality Dr.
Rancho Cordova, CA 95670. The proposed jobs were not secured during the one- year hiring period and therefore no subsidy payment was made for the economic incentive.
In compliance with Government Code Section 53083:
1. In receipt of the subsidy: Clutch, 3246 Quality Drive, Rancho Cordova, CA 95670.
2. Start and end dates and schedule of subsidy: Agreement for the Jobs and Talent Attraction Program Economic Incentive term began on July 1, 2024 and was set to end on July 1, 2029. However, the City will be closing the contract as of October 20, 2025.
3. Description of the subsidy: The subsidy was in the form of a Jobs and Talent Attraction Program Economic Incentive. The Economic Incentive Agreement with Clutch specified that the City would contribute an amount not to exceed Three Hundred and Ninety Thousand Dollars ($390,000) towards the hiring of seventy-eight (78) net new full-time equivalent jobs. Clutch would receive Five Thousand Dollars ($5,000) per job in incentives with a maximum award of up to Three Hundred and Ninety Thousand Dollars ($390,000). To receive an incentive per job, the wage criteria must have been 125% of average wage in the City of Rancho Cordova. At the time of the agreement execution, the City’s average wage was Seventy-Two Thousand Eight Hundred ($72,800), 125% of the average wage would have been at least Ninety-One Thousand Dollars ($91,000). However, the net new full-time equivalent jobs did not come to fruition during the projected hiring milestones identified within the Agreement.
Therefore, the Agreement could not be fulfilled. The City has expended Zero Dollars ($0) toward the incentive.
4. Public purpose and benefit: The proposed public benefit would have enhanced the community’s financial stability and quality of life through the creation of seventy-eight (78) net new high-wage full- time equivalent jobs, boosted activity in the City’s office park, and diversify the local economy.
5. Net tax revenue: The City has not received any Sales Tax revenue because no net new jobs were created.
6. Job creation: No new jobs were created.
1 Final Economic
Subsidy Report
Jobs and Talent Attraction Program
Incentive for Clutch
CityOfRanchoCordova.org
ITEM 11.1.
ATTACHMENT 3
2 • Purpose
• Background
• Economic Incentive Agreement Overview
• Final Economic Subsidy Report
• Next Steps and Recommendation
TABLE OF CONTENTS
ITEM 11.1.
ATTACHMENT 3
3 Conduct a public hearing on a required Economic Subsidy Report for a previously approved Jobs and Talent Attraction Program Economic Incentive Agreement for Clutch.
Adopt a resolution to terminate the Jobs and Talent Attraction Program Economic Incentive Agreement between Clutch and the City of Rancho Cordova and rescind Resolution No. 88-2024 which approved the agreement with Clutch.
PURPOSE
ITEM 11.1.
ATTACHMENT 3
4 Economic Subsidy Report
• Pursuant to Government Code Section 53083, local agencies must issue a report for an ec
onomic development subsidy not later than five (5) years after the action granting the economic development subsidy.
• The report must be presented in a public meeting and publicly noticed.
Jobs and Talent Attraction Program (JTAP)
• Established in 2019 (Resolution No. 95-2 019)
• Purpose:
• Diversify Rancho Cordova’s economy
• Support high-q uality job creation
• Strengthen the community’s financial stability and quality of life
BACKGROUND
ITEM 11.1.
ATTACHMENT 3
5 • Agreement Term: July 1, 2024 – July 1, 2029
• 5-y ear agreement required creation of 78 net new full -time equivalent (FTE) jobs o Jobs to be created between July 2024 – June 2025
Minimum wage per qualifying job: 125% of City’s average wage ($91,000+) o Jobs to be maintained for 5 years
• Incentive: $5,000 per qualifying job, up to $390,000 total S
ince approval of the agreement, Clutch has continued to establish its operations in Rancho Cordova. However, the job creation benchmarks were not achieved within the timeframe established within the agreement guidelines. As a result, the agreement is not able to move forward.
JTAP ECONOMIC INCENTIVE AGREEMENT
WITH CLUTCH
ITEM 11.1.
ATTACHMENT 3
6 In compliance with Government Code Section 53083, the City of Rancho Cordova Economic Development Subsidy Report, Clutch contains the following information:
1. In receipt of the subsidy: Clutch, 3246 Quality Drive, Rancho Cordova, CA 95670.
2. Start and end dates and schedule of subsidy: July 1, 2024 to July 1, 2029. However, the City would like to conclude the contract as of October 20, 2025 due to job creation.
3. Description of the subsidy: Clutch would receive Five Thousand Dollars ($5,000) per job in incentives with a maximum award of up to Three Hundred and Ninety Thousand Dollars ($390,000). However, the net new full-time equivalent jobs did not come to fruition during the projected hiring milestones identified within the agreement. Therefore, the agreement could not be fulfilled. The City has expended Zero Dollars ($0) toward the incentive.
4. Public purpose and benefit: The proposed public benefit would have enhanced the community’s financial stability and quality of life through the creation of seventy-eight (78) net new high-wage full-time equivalent jobs, boosted activity in the City’s office park, and diversify the local economy.
5. Net tax revenue: The City has not received any Sales Tax revenue because no net new jobs were created.
6. Job creation: No new jobs were created.
FINAL ECONOMIC SUBSIDY REPORT
ITEM 11.1.
ATTACHMENT 3
7 • In accordance with Government Code Section 53083, the Final Economic Subsidy Report will b
e published on the City’s website.
• For Council’s Consideration:
1. Adopt a resolution for the following:
1. Receive and file the Economic Subsidy Report;
2. Acknowledge the termination of the Jobs and Talent Attraction Program Economic I
ncentive Agreement with Clutch; and
3. Rescind Resolution No. 88-20 24.
NEXT STEPS AND RECOMMENDATION
ITEM 11.1.
ATTACHMENT 3
8 THANK YOU
CityOfRanchoCordova.org
ITEM 11.1.
ATTACHMENT 3
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 12.1.
DATE: October 20, 2025
TO: Honorable Mayor and Council Members
FROM:
Megan Siren, Assistant to the City Manager
Stacy Delaney, Senior Management Analyst
Ian Winbrock, Management Analyst II
SUBJECT: RANCHO CORDOVA YOUTH CENTER UPDATE
RECOMMENDATION
Receive the presentation.
RESULT OF RECOMMENDED ACTION
The Council is provided an update on operations at the Rancho Cordova Youth Center.
BACKGROUND
The Rancho Cordova Youth Center (RCYC) is a cornerstone of the city’s ongoing commitment to supporting its youth. Established through a partnership between the City of Rancho Cordova and Center of Praise Ministries, Inc., the RCYC was created to provide a safe, supervised space where youth can engage in academic, social, and recreational activities. The facility, located at 10455 Investment Circle, was leased from Center of Praise Ministries, Inc., with a long-term vision of serving local youth for decades to come. RCYC officially began operations in February 2023 with partners from the Boys and Girls Club of Greater Sacramento (BGCS) and the Rancho Cordova Police Activities League (PAL). In 2025, the city purchased the property and building.
The RCYC has been instrumental in addressing the needs of Rancho Cordova’s diverse youth population, offering an array of programs designed to foster leadership, personal growth, and academic support. RCYC, with the partnership between the City, BGCS and PAL offer a broad spectrum of services, including after-school programs, tutoring, sports leagues, and leadership training. The operations of the RCYC are facilitated through joint use agreements between the City, the BGCS, and PAL. These agreements, including the Master Joint Use Agreement and the individual program-specific agreements, ensure that the RCYC continues to provide vital services that focus on academic support, leadership training, and recreational activities in a safe, supervised environment. The RCYC is integral to the City's efforts to foster community cohesion, build strong relationships between law enforcement and youth, and provide a safe space for positive youth development.
Since its opening, the RCYC has become a central hub for youth in Rancho Cordova, particularly those from underserved communities. In the past year (August 2024 – July 2025),
City Council Staff Report - Page 2 of 2
the center has served 351 unique young people, providing 10,367 instances of program attendance (these are duplicative, a single youth could have attended multiple times and contributed to this number). The programming has been varied, with specialty enrichment, including STEAM (Science, Technology, Engineering, Arts, and Math) programs, performing arts, and leadership development workshops. The demographic diversity of the youth served highlights the center’s commitment to inclusivity, with the following school year racial and ethnic demographics: 25.8% self-identifying as African American, 23.9% as Hispanic/Latinx, and
12.4% of attendees identifying as Asian, with additional representation from multi-racial, Caucasian, and other groups.
Roughly one in six RCYC families are single-parent households, though a third of participants did not report family structure. These findings underscore the value of RCYC’s comprehensive support services, particularly after-school supervision, free meals, and transportation for working parents. Approximately one in five (20%) to one in four (25%) RCYC households live at or near the poverty line, closely matching Rancho Cordova’s citywide poverty rate (≈ 20.6 %). In order to calculate this, household income brackets were compared against the 2025 HHS Poverty Guidelines for the contiguous United States. Because income was reported in $10,000 ranges, households whose brackets straddled the poverty line were classified as “indeterminate.” These represent families whose true income could fall slightly above or below the FPL. This confirms that the Youth Center continues to serve a high-need population, many of whom are eligible for free/reduced-price lunch and related services. This underscores the Youth Center’s important role in supporting families facing economic hardship through food access, enrichment programs, and providing comprehensive youth services.
FISCAL IMPACT AND FUNDING SOURCE
The RCYC’s operations for Fiscal Year 2025-2027 are funded through the Community Enhancement & Investment Fund/Measure H. Future funding for its programs will be included in the budgeting process.
ATTACHMENT(S)
1. Presentation
1 Rancho Cordova Youth Center
Year Three Update
CityOfRanchoCordova.org
ITEM 12.1.
ATTACHMENT 1
2 Sharing Our Story
Who we
serve
Our
partners
and
impact
Where
we’re
headed
ITEM 12.1.
ATTACHMENT 1
3 Who We Serve
Demographics and Trends
ITEM 12.1.
ATTACHMENT 1
4 Times youth attended RCYC: 10,367
Youth served during regular hours: 351
Households served during regular hours: 295
Days open: 190
By the Numbers: Aug 2024 – Jul 2025
ITEM 12.1.
ATTACHMENT 1
5 Growth: 20% attendance increase
Strong focus: Underserved youth
Demographics: Robust teen & pre-teen
population
Seasonal fluctuations: School year vs. summer
Demographics and Trends
ITEM 12.1.
ATTACHMENT 1
6 Who We Serve: Schools
Top Schools:
1. Riverview STEM Academy (14.6%)
2. Rancho Cordova Elementary (7.9%)
3. Mills Middle School (5.8%)
4. Navigator Elementary (5.5%)
5. Williamson Elementary (5.0%)
6. Sunrise Elementary (5.0%)
7. W. E. Mitchell Middle School (4.7%)
8. Cordova High School (4.4%)
9. Cordova Villa Elementary (3.8%)
10.White Rock Elementary (3.2%)
Top Districts:
1. Folsom Cordova Unified (70.34)
2. Unknown / Not Specified (18.3%)
3. Elk Grove Unified (6.9%)
ITEM 12.1.
ATTACHMENT 1
7 Our Partners & Impact
RCYC: BGC & Rancho Cordova PAL
ITEM 12.1.
ATTACHMENT 1
8 Enrichment Providers - School year & summer
School year providers: Various
Summer providers: Echelon Catapult
ITEM 12.1.
ATTACHMENT 1
9 Where We’re Headed
Year Four & Five
ITEM 12.1.
ATTACHMENT 1
10 FCUSD transportation program:
At 35% capacity and growing
Improved communications:
Campaigns for target demographics
Programming guide:
First catalog of RCYC programs
Looking Ahead: Addressing Challenges
ITEM 12.1.
ATTACHMENT 1
11 Rancho Cordova Youth Center
Thank you! Questions?
CityOfRanchoCordova.org
ITEM 12.1.
ATTACHMENT 1
MEMORANDUM
City Council Staff Report - Page 1 of 3
ITEM 12.2.
DATE: October 20, 2025
TO: Honorable Mayor and Council Members
FROM: Michelle Mingay, Finance Manager
SUBJECT: FISCAL YEAR 2024-25 PRELIMINARY YEAR END FINANCIAL
REPORT AND BUDGET AMENDMENT
RECOMMENDATION
Receive the report and adopt the Resolution approving the Fiscal Year 2024-25 Budget Amendment.
RESULT OF RECOMMENDED ACTION
The Fiscal Year 2024-25 Preliminary Year-End Financial Report provides the City Council with the city's unaudited financial performance for the end of the most recent fiscal year. The proposed budget amendment will adjust the budget to account for revenues and expenditures that were not anticipated when the original budget was adopted.
BACKGROUND
The City of Rancho Cordova’s Fiscal Year (FY) 2024–25 budget was developed with the goal of maintaining a balanced General Fund, supporting community priorities, and preserving strong reserves. This report provides preliminary results for FY 2024–25, highlighting key revenue and expenditure trends as well as notable variances compared to the adopted budget.
The city’s General Fund, which is the main operating fund for the city, is anticipating an operating surplus of $4.08 million FY 2024-25, indicating continued financial stability. Overall, city revenues continued their upward trend with the General Fund once again reaching an all- time high. General Fund expenditures ended the year higher than originally anticipated when the budget was prepared as a result of one-time capital expenditures that were approved after the original budget adoption.
The attached Fiscal Year 2024-25 Preliminary Year-End Financial Report (Attachment 3) provides the revenue and expenditure summary for the General Fund. It is important to note that these numbers are preliminary and may change as the city completes the FY 2024-25 audit process over the next two to three months.
General Fund Revenues
Total General Fund revenues for FY 2024–25 were $86.47 million, exceeding the budgeted amount of $79.90 million by approximately $6.57 million, and reaching a new all-time high. For
City Council Staff Report - Page 2 of 3
the most part, General Fund revenues performed as expected with a few noteworthy exceptions.
• Taxes and Assessments: Revenues ended the year at $58.70 million, slightly below budget by approximately $800,000. This decline was largely in part due to a slowdown in sales tax revenues, which decreased by $2.9 million from FY 2023-24. This slow down in sales tax revenues was a trend that initially began in Fiscal Year 2023-24, but was countered by a one-time recovery payment of $2.1 million. This decrease in sales tax revenue was offset by higher than anticipated gains in property taxes, which increased by $1.8 million from FY 2023-24.
• Licenses, Permits & Fees: Revenues in this category totaled $10.35 million, exceeding the budget by $1.65 million, driven by the continuation of strong building permit activity in the City along with and fines and forfeiture collections. It is important to note that this level of performance is not expected to continue into the current fiscal year, as a 41% decrease in production home permit activity and a 17% decrease in commercial permit activity has already been observed in the first quarter of the fiscal year.
• Use of Money & Property: Earnings from city investments and property use totaled $5.06 million, significantly outperforming the budget by $3.99 million. While some of this increase has been realized by the city over the fiscal year, it is important to highlight that approximately $3.5 million of this overage is related to an unrealized gain on city investments, which is a year-end accounting entry that isn't actually received until investments mature or are sold/traded.
• Other Revenues and Transfers: Combined other revenues and transfers totaled $11.50 million and is expected to be $1.3 million above budget. This increase is the result of higher charges for services and transfers due to the higher than anticipated new development activity.
General Fund Expenditures
The Fiscal Year 2024-25 General Fund expenditures are anticipated to end the year at $82.39 million, slightly higher than the adopted budget of $79.64 million. This increase was anticipated, and is the result of one-time capital costs associated with the purchase of the Rancho Cordova Youth Center and the land acquisition at the corner of Zinfandel and White Rock Road, adjacent to City Hall. These additional capital costs were offset by cost savings in both employee salaries and benefits and the city’s contract with Sacramento Sheriff's Office for police services.
While a portion of employee salary savings were the result of position vacancies throughout the year, a majority of the savings can be attributed to the amount of staff time charged to development-related projects and projects funded from sources other than the city's General Fund. Additionally, the city continues to see cost savings from the police services contract due to reductions in benefit costs, specifically related to retirement, which gets passed on to the city through the service plan.
The FY 2024-25 year-end General Fund surplus is estimated to be around $4.08 million. In accordance with the city's approved Reserve Policy, the surplus will first adjust the Economic Uncertainty Reserve in the General Fund to 20% of budgeted expenditures, with the remaining surplus to be split 50% into the Infrastructure Replacement Fund and the other 50% into the
City Council Staff Report - Page 3 of 3
Capital Facilities Fund.
Community Enhancement & Investment Fund
Community Enhancement & Investment Fund sales tax revenues are generated through Measure H and Measure R, the city’s two ½ cent add-on sales tax measures. Sales tax revenues for Measure H and Measure R ended the year at $12.89 million, about $400,000 above the budget. It is recommended that the additional sales tax revenues be allocated to the legacy fund balance. The programming of these legacy funds will be discussed further as part of item 12.3 on this agenda.
FISCAL IMPACT AND FUNDING SOURCE
The proposed budget amendments adjust the budget for additional revenues and expenditures that were not anticipated in the original budget. The proposed increases to the budget are primarily driven by the high volume of development activity occurring in the city that resulted in higher revenues and in some cases, expenditures, than originally expected.
ATTACHMENT(S)
1. Resolution
2. Exhibit A to the Resolution – Budget Amendment 24-25
2. FY 24-25 Year End Financial Report
3. FY 24-25 Year End Update Presentation
ITEM 12.2. ATTACHMENT 1
Resolution No. XX-2025 Page 1 of 1
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, AMENDING THE FISCAL YEAR 2024-25 BUDGET
WHEREAS, the City Manager has submitted to the City Council of Rancho Cordova a Fiscal Year 2024-25 Proposed Budget; and
WHEREAS, after examination, deliberation, and due consideration, the City Council has approved the same with the passage of Resolution No. 61-2023; and
WHEREAS, to keep the budget current it becomes necessary to amend the budget and various schedules on a periodic basis as events necessitate; and
WHEREAS, the Fiscal Year 2024-25 budget will be amended as shown on the attached Exhibit A.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA as follows:
1. The Fiscal Year 2024-25 Adopted Budget is hereby amended to incorporate the adjustments on the attached Schedule of Proposed Budget Amendments; and
2. That the amounts stated in the Schedule of Proposed Budget Amendments shall become and thereafter be appropriated to funds stated therein and said monies are hereby appropriated; and
3. The City Manager is authorized to approve expenditure adjustments within individual funds so long as the total appropriated within each major fund is not exceeded.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 20th day of October 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Siri Pulipati, Mayor
Stacy Leitner, CMC
City Clerk
Fund Fund Name
Adopted Revenue
Budget
Proposed
Adjustment
Proposed Final
Revenue Budget Description of Adjustment
100 General Fund 79,898,778 3,089,500 82,988,278 Increase in building permits, fines and fees, interest income, and intergovernmental revenues
201 CFF Fees - Community Facilities Comp. 1,988,250 2,619,000 4,607,250 I ncrease in impact fee revenue and interest earnings 202 CFF Fees - Library Impact Fees 420,000 674,800 1,094,800 I ncrease in impact fee revenue and interest earnings 204 Traffic Mit Adm Impact Fees 125,300 229,900 355,200 I ncrease in impact fee revenue and interest earnings 206 SD Suppl Offsite Water Impact Fees 389,500 423,800 813,300 I ncrease in impact fee revenue, credits and interest earnings 208 SD Administration Impact Fees 198,100 67,600 265,700 I ncrease in impact fee revenue and interest earnings 209 Storm Drain Impact Fees 3,000,000 7,159,300 10,159,300 I ncrease in impact fee revenue, credits and interest earnings 211 Local Housing Trust Fund 1,058,000 3,724,100 4,782,100 I ncrease in impact fee revenue, credits and interest earnings 250 General Plan Impact Fees 150,000 127,900 277,900 I ncrease in impact fee revenue and interest earnings 251 Community Rennovation Fees 705,000 796,850 1,501,850 I ncrease in impact fee revenue, credits and interest earnings 252 Community Places Fees 167,900 1,819,800 1,987,700 I ncrease in impact fee revenue, credits and interest earnings 280 Road Maintenance Assessment District (DL003 434,700 351,400 786,100 I ncrease in direct levy and interest earning 282 CFD 2014-2 Street, L&L (DL0047) 1,204,800 704,200 1,909,000 I ncrease in direct levy and interest earning 320 Infrastructure Replacement 377,000 163,900 540,900 I ncrease intergovernmental revenue and interest earning 404 CDBG - 311,000 311,000 C urrent year grant allocation 411 Road Maintenance & Rehab Acct. (RMRA) 1,762,400 606,200 2,368,600 I ncrease in gas tax revenue and interest earnings 423 New Measure A Construction - 357,000 357,000 I ncrease in intergov receipts and interest earnings 424 Measure A - Traffic Cntrl Prgm 285,200 37,600 322,800 I ncrease in intergovernmental revenue and interest earnings 451 CFD 2018-2 (Comm Places/Nbrhd Green)(DL0 249,700 92,700 342,400 in crease in property tax, increase in interest earnings 456 CFD 2013-2 (Police CFD) (DL0048) 1,233,850 900,400 2,134,250 I ncrease in assessments and interest earnings 601 Storm Drain 4,103,900 490,300 4,594,200 I ncrease in property tax, permit fees and interest earnings 740 Insurance 1,026,545 504,100 1,530,645 I ncrease in general fund transfer and interest earnings Fund Fund Name
Adopted
Expenditure
Budget
Proposed
Adjustment
Proposed Final
Expenditure
Budget Description of Adjustment
100 General Fund $79,640,740 $3,500,000 $83,140,740 Increase for Land Purchase and transfer to Self Insurance Fund 110 Community Enhancement Fund 11,834,481 1,064,200 12,898,681 I ncrease for transfer to Measure H Capital Fund 201 CFF Fees - Community Facilities Comp. 899,530 94,500 994,030 I ncrease in Capital Outlay and admin 202 CFF Fees - Library Impact Fees 15,750 13,300 29,050 I ncrease in Admin Services 203 Traffic Mitigation Impact Fees 6,047,000 3,269,900 9,316,900 I ncrease in Impact Fee Credits 204 Traffic Mit Adm Impact Fees 100,000 30,200 130,200 I ncreased Project Cost 206 SD Suppl Offsite Water Impact Fees - 205,800 205,800 I ncrease in Impact Fee Credits 207 SD Traffic Mitigation Impact Fees 1,000,000 1,998,300 2,998,300 I ncrease in Capital Outlay 208 SD Administration Impact Fees 105,000 3,200 108,200 I ncreased Project Cost 209 Storm Drain Impact Fees - 7,377,000 7,377,000 I ncrease in Impact Fee Credits 211 Local Housing Trust Fund - 1,263,000 1,263,000 I ncrease in Impact Fee Credits 215 SCSP- Storm Drainage - 28,500 28,500 I ncrease in Impact Fee Credits 216 SCSP - Backbone Wetland Mitigation Fee 918,000 127,300 1,045,300 I ncrease in Developer Reimbursement 217 SCSP- Parks, Corrid, Trails - 32,900 32,900 I ncrease in Impact Fee Credits 219 SCSP- Area Formation 285,000 14,600 299,600 I ncrease in Impact Fee Credits 250 General Plan Impact Fees 150,000 555,200 705,200 I ncreased Project Cost 251 Community Rennovation Fees 13,500 152,700 166,200 I ncrease in Impact Fee Credits 252 Community Places Fees - 844,200 844,200 I ncrease in Impact Fee Credits 261 Rancho Cordova Lighting District No. 2012-1 (D 204,000 190,100 394,100 I ncreased Project Cost 280 Road Maintenance Assessment District (DL003 112,580 16,700 129,280 I ncreased Project Cost 282 CFD 2014-2 Street, L&L (DL0047) 427,000 226,500 653,500 I ncreased Project Cost 320 Infrastructure Replacement 377,000 871,000 1,248,000 I ncrease in Captial Outlay 401 Federal Grants 400,000 1,311,000 1,711,000 A dditional Grant Awards 403 ARPA - 3,548,700 3,548,700 E xtension of ARPA Funded Projects 404 CDBG 100,000 516,700 616,700 I ncreased CDBG Grant Expenditures 411 Road Maintenance & Rehab Acct. (RMRA) 1,673,000 679,200 2,352,200 I ncrease in Captial Outlay 423 New Measure A Construction - 348,800 348,800 I ncrease in Captial Outlay 424 Measure A - Traffic Cntrl Prgm 285,000 25,100 310,100 I ncreased Project Cost 425 Measure A - Street/Bike/Ped Prg 365,000 118,800 483,800 I ncrease in Captial Outlay 450 Trench Cut Fee - 3,500 3,500 I ncrease in Captial Outlay 451 CFD 2018-2 (Comm Places/Nbrhd Green)(DL0 152,000 25,300 177,300 I ncreased Project Cost 452 Donations - 22,555 22,555 I ncrease transfer out due for Spring Service Day 456 CFD 2013-2 (Police CFD) (DL0048) 1,233,850 878,000 2,111,850 I ncrease transfer out due to increased revenue 500 Debt Service 1,327,448 900 1,328,348 I ncrease in Administration Cost 601 Storm Drain 3,821,000 9,373,800 13,194,800 I ncrease in Captial Outlay and Depreciation 740 Insurance 1,026,545 67,900 1,094,445 I ncreased Premium and Claims Exhibit A to Resolution
City of Rancho Cordova
Proposed Budget Amendments
Fiscal Year 2024-25
Expenditure Amendments
Revenue Amendments
ITEM 12.2.
ATTACHMENT 2
Exhibit A to the Resolution
Fiscal Year 2024-25 Preliminary Year-End Financial Report Category 2020-21 Actual 2021-22 Actual 2022-23 Actual 2023-24 Actual 2024-25 Budget 2024-25 Actual Taxes & Assessments
Property Taxes 19,563,172 21,038,442 22,690,465 24,787,971 25,129,969 26,551,290 Sales Tax 20,163,561 21,231,120 21,295,726 23,330,851 23,202,415 20,375,883 Transient Occupancy Tax 2,744,479 3,863,347 4,102,253 3,874,618 4,375,000 4,276,790 Utility User Tax 3,558,252 3,522,614 4,026,993 3,781,824 3,660,000 3,839,292 Other Taxes 2,805,911 3,307,617 3,283,329 3,215,350 3,171,083 3,661,504 Taxes & Assessments Total 48,835,375 52,963,140 55,398,766 58,990,614 59,538,467 58,704,759 Licenses Permits & Fees
Franchise Fees 2,036,397 2,457,198 2,710,389 2,600,878 2,767,500 2,785,808 Building Fees 3,901,242 4,559,696 4,706,286 5,332,930 4,180,000 5,114,869 Business License 607,802 603,215 655,939 655,637 625,000 677,361 Other Fees 339,038 295,169 236,038 208,323 185,000 276,091 Fines & Forfeitures 1,323,127 806,550 905,204 833,585 935,050 1,491,102 Licenses Permits & Fees Total 8,207,606 8,721,828 9,213,856 9,631,353 8,692,550 10,345,231 Use of Money & Property
Us
e of Money (1,133,185) (4,724,933) 1,305,174 4,025,120 982,000 4,907,928 Use of Property 451,284 535,015 282,783 133,393 90,000 151,667 Use of Money & Property Total (681,901) (4,189,918) 1,587,957 4,158,513 1,072,000 5,059,595 Intergovernmental
Intergovernmental 2,468,750 2,891,354 932,309 906,975 437,107 863,056 Other Revenue
Charges for Services 4,863,118 6,400,248 6,148,148 6,977,910 7,518,804 7,587,369 Other Revenue 225,746 175,623 312,641 571,173 106,000 468,793 Other Revenue Total 5,088,864 6,575,871
6,460,
789 7,549,083 7,624,804 8,056,162 Transfers in
Transfers in 239,024 1,700,000 2,447,202 2,600,128 2,533,850 3,443,039 Total Revenues 64,157,718 68,662,275 76,040,879 83,836,666 79,898,778 86,471,842 Personnel Costs 9,179,523 10,990,696 11,828,079 13,381,395 16,360,890 15,180,462 Professional & Contract Services 28,883,229 31,992,192 34,856,241 36,487,327 40,983,672 36,010,868 Operations 6,584,668 3,600,232 3,077,953 4,496,477 3,545,683 5,136,905 D
ebt Service/Revenue Neutrality 9,617,177 9,719,844 9,816,752 10,092,227 10,689,973 10,689,973 Capital Outlay 327,175 1,073,579 15,750,415 361,978 - 7,312,668 Transfers Out 9,198,929 7,554,498 18,731,524 19,015,418 8,060,522 8,058,449 Total Expenditures 63,790,701 64,931,041 94,060,964 83,834,822 79,640,740 82,389,325 Revenues Less Expenses 367,017$ 3,731,234$ (18,020,085) * 1,844$ 258,038$ 4,082,516$ Expenses
General Fund
Revenues
* Fiscal Year 2022-23 year end reduction in fund balance of $18 million was the result of a $15 million capital investment (land purchase) made out of the General Fund along with a transfer of General Fund fund balance set aside for the city's Mills Crossing project out of the General Fund and into the Capital Facilities Fund, where expenses for the project are incurred.
ITEM 12.2.
ATTACHMENT 3
1 FY 2024-25 Preliminary
Year-End Financial Report
October 20, 2025
CityOfRanchoCordova.org
ITEM 12.2.
ATTACHMENT 4
2 Fiscal Year 2024-25 Financial Year in Review
• Major revenues ended the year mostly as expected with only a few e
xceptions
• New growth and development activity in the City continues to lead to
all time highs for revenues and expenditures
• Cost savings in two key areas result in General Fund expenditures h
elp offset the one-time capital costs not anticipated in the original budget
ITEM 12.2.
ATTACHMENT 4
3 General Fund Revenues
General Fund Revenues have increased 35% over the last five years Fiscal Year 2024-2 5 revenues are projected to end the year $6.5 million over budget Property tax, building permits & interest income came in well above budget ITEM 12.2.
ATTACHMENT 4
4 General Fund Revenues - Taxes
-
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
2020-21 Actual 2021-22 Actual 2022-23 Actual 2023-24 Actual 2024-25 Budget 2024-25 Actual Property Taxes Sales Tax Transient Occupancy Tax Utility User Tax Other Taxes ITEM 12.2.
ATTACHMENT 4
5 General Fund Revenues – Building Permits
$5.1 Million
$3.5 Million
$1.6 Million
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
2020-21 Actual 2021-22 Actual 2022-23 Actual 2023-24 Actual 2024-25 Budget 2024-25 Actual Commercial Permits Residential Permits
$5.3 Million
ITEM 12.2.
ATTACHMENT 4
6 General Fund Expenses
Personnel costs are anticipated to be $1.2 million below budget due to the co
ntinuation of high development activity while the City’s contract with the Sacramento Sheriff’s Department is expected to be $4 million below budget
The City had $7.3 million in Capital Projects not originally anticipated at
the time the original budget was prepared, including the purchase of the Rancho Cordova Youth Center property and the property located at the corner of Zinfandel and White Rock Road, adjacent to City Hall along with infrastructure improvements
ITEM 12.2.
ATTACHMENT 4
7 General Fund Year-End Snapshot
General Fund Reserve Adjustments
Economic Uncertainty Reserve increased by $386,000 to maintain @ 20% o
f General Fund Budget
Proposed transfer of $500,000 to Self Insurance Fund in preparation for up
coming changes to insurance coverage
Remaining surplus allocated 50% to Infrastructure Replacement Fund and 5 0% to Capital Facilities Fund in accordance with reserve policy ITEM 12.2.
ATTACHMENT 4
8 Community Enhancement & Investment Fund
Fiscal Year 2024-25 Overview
Measure H Budget: $12.5 Million Actual Revenues: $12.9 Million Measure R Budget: $12.5 Million Actual Revenues: $12.9 Million Surplus revenues for both Measure H and Measure R will be transferred to the L
egacy Funds, with the programing of these funds being discussed in greater detail in a subsequent agenda item
Legacy Transfer
ITEM 12.2.
ATTACHMENT 4
9 Resolutions
• Adopt Resolution Approving the Fiscal Year 2024-2 5 Budget Amendment ITEM 12.2.
ATTACHMENT 4
MEMORANDUM
City Council Staff Report - Page 1 of 1
ITEM 12.3.
DATE: October 20, 2025
TO: Honorable Mayor and Council Members
FROM: Micah Runner, City Manager
SUBJECT: LEGACY PROJECT DISCUSSION
RECOMMENDATION
Receive presentation and provide feedback and direction.
RESULT OF RECOMMENDED ACTION
The input received from the City Council will inform staff on next steps on priority legacy projects and confirm funding recommendations.
BACKGROUND
The City Council previously discussed Legacy Fund projects during the May 14, 2025 Budget Work Session. At that work session, Council indicated their priorities for which legacy projects should receive funding in the Fiscal Year 2025-27 budget. The purpose of this discussion is to update the Council on the following items:
• Legacy project updates since May 2025
• Review of Legacy project funding commitments
• Current deferred infrastructure maintenance needs and staff recommendations for expediting $20 million in projects that will further address these needs • Rancho Cordova Community Center blocking plan and initial budget estimates
Staff will be interested in seeking City Council feedback on the information presented and input on next steps. Specifically, desired outcomes for this discussion are to understand the council's support of the proposed funding plan for $20 million towards expedited deferred maintenance, as well as feedback and direction on the proposed Rancho Cordova Community Center.
FISCAL IMPACT AND FUNDING SOURCE
No fiscal impact will result from this presentation. The feedback provided by the City Council will inform staff of funding priorities and enable staff to continue with project planning and scoping.
ATTACHMENT(S)
1. Presentation
LEGACY PROJECT DISCUSSION
October 20, 2025
ITEM 12.3.
ATTACHMENT 1
• Review of prioritization exercise outcomes and direction provided at May budget work session
• Legacy project updates since May
• Overview of legacy project funding commitments
• Update on idea to expedite deferred infrastructure maintenance & Rancho Cordova Community Center concept
Current legacy projects
• Indicate support of funding plan for $20M deferred maintenance initiative
• Provide direction on next steps for Rancho Cordova Community Center
Desired Outcomes
AGENDA
ITEM 12.3.
ATTACHMENT 1
DOT EXERCISE AT MAY 14 WORK SESSION
PROJECTS ≤ $5M
Estimated/
Requested
Amount
DOTS
Received
AI & Robotics Ecosystem $5,000,000 4
Food Locker $2,200,000 4
Cordova High School Discus and Hammer Cage
Improvements $200,000 2
Routier Station Restoration (Pfingst Building) $500,000 2 Soil Born Farms Animal Barn (additional request) $210,000 2 City 25th Birthday Rose Bowl Parade Float $300,000 1
Sacramento Children’s Museum Facility Improvements $1,500,000 0 ITEM 12.3.
ATTACHMENT 1
DOT EXERCISE AT MAY 14 WORK SESSION
PROJECTS > $5M
Estimated/
Requested
Amount
DOTS
Received
New Rancho Cordova Library
(storefront) $10,000,000 5
Expedite Deferred Maintenance ($245M
i
dentified need) Amount could vary 4
Rancho Cordova Community Center $50,000,000 3
Expedite New Infrastructure ($250M identified
need) Amount could vary 2
Mills Crossing ($110M Total Project, $45M anticipated to be debt service) $49,500,000 1
Mineshaft $10,100,000 0
Little League $11,000,000 0
ITEM 12.3.
ATTACHMENT 1
LEGACY UPDATES SINCE MAY 2025 DISCUSSION
Mills Crossing Project put on hold in September; only site infrastructure being completed at this time with the use of grant funding
AI & Robotics Ecosystem received funding allocation of $5M; Food Locker obtained private construction loan and city operating support for five years Public Works has developed a proposed work plan for $20M to expedite investment in deferred maintenance
Rancho Cordova Community Center preliminary blocking design process and preliminary construction estimates have been completed
ITEM 12.3.
ATTACHMENT 1
CURRENT LEGACY FUND COMMITMENTS
Unrestricted Funds Restricted Funds
Capital Facilities
Fund
CEIF Legacy
Fund
Community
Facilities
Impact Fees
CFF Library
Impact Fees
Community
Renovation
Fees Total
Unencumbered Fund Balance as of 6/30/25
(estimated) $17,500,000 $43,300,000 $16,300,000 $8,300,000 $6,700,000 $92,100,000 Legacy Project Commitments
AI & Robotics Ecosystem 5,000,000 5,000,000
Little League 6,869,000 3,500,000 10,369,000
Mineshaft 10,100,000 10,100,000
New Rancho Cordova Library 10,000,000 10,000,000
Soil Born Farms Animal Barn 513,800 513,800
Land Acquisition Set Aside 3,700,000 3,700,000
Affordable Housing Set Aside 2,000,000 2,000,000
Economic Development
Opportunity Fund 3,500,000 3,500,000
Legacy Projects Total 31,682,800 - 3,500,000 45,182,800 Remaining Fund Balance as of 6/30/25 $17,500,000 $11,617,200 $16,300,000 ($1,700,000) $3,200,000 $48,617,200 ITEM 12.3.
ATTACHMENT 1
FY 2025-27 LEGACY PROJECTS
Measure H Measure R
Legacy Projects Under $5M Funded in Fiscal
Year 2025-27
Fiscal Year
2025/26
Fiscal Year
2026/27
Fiscal Year
2025/26
Fiscal Year
2026/27
Annual Allocation to Legacy Projects $576,645 $1,476,205 $810,100 $861,700 Cordova High School Discus and Hammer Cage
Improvements 200,000
National Park Service Monument Feasibility Analysis 100,000 Rancho Cordova Community Center Study 250,000
Rancho Cordova Food Locker Community Food
Hub 220,000 220,000
Routier Station Restoration (Pfingst Building) 500,000
Soil Born Farms Animal Barn (additional request) 210,000 Remaining Legacy Allocation $16,645 $976,205 $390,100 $641,700 Additional $2M to be added to Legacy Fund balance in FY25-27 Budget ITEM 12.3.
ATTACHMENT 1
• Infrastructure Elements:
• Deferred Maintenance:
• Pavement - $85 M
• Current pavement maintenance budget: $9 to $11 M/Year • Deferred pavement maintenance grows to $146 M over next 10 years without additional investment.
• Landscaping and irrigation.
• Stormwater - $120 M
• Current maintenance budget: 3 M/Year
• Deferred maintenance costs grow as condition degrades + inflation. • Missing infrastructure on existing roads:
• Sidewalk Gaps & Defects - $20 M
• Missing streetlights - $20 M
• The cost of adding missing infrastructure only grows by inflation. • Recommend prioritizing deferred maintenance.
CURRENT DEFERRED MAINTENANCE & BUDGET CHALLENGES
MAINTAIN ROBUST INFRASTRUCTURE
ITEM 12.3.
ATTACHMENT 1
CURRENT ROADWAY CONDITIONS
MAINTAIN ROBUST INFRASTRUCTURE
Expensive to maintain
Over 10 times the cost
$60 to $100 per sq.yd.
Inexpensive to maintain
$6 to $8 per sq.yd.
REPLACING ROADS IS OVER 10 TIMES COST OF PREVENTATIVE MAINTENANCE ITEM 12.3.
ATTACHMENT 1
MAINTAIN ROBUST INFRASTRUCTURE
ITEM 12.3.
ATTACHMENT 1
Shortfall to address pavement maintenance over 20 years is $5 to 7 M/yr Shortfall to address storm maintenance over 20 years is $7 M/yr Recommendation: Invest $20 M in road and storm deferred maintenance including expediting Folsom Blvd road rehabilitation and irrigation repair, Lincoln Village Neighborhood Rehabilitation, repairing Bradshaw Channel, and repairing American River outfall.
SUMMARY AND RECOMMENDATION
MAINTAIN ROBUST INFRASTRUCTURE
2045 Condition
Pavement Condition Index = 71 / 100
Pavement Condition Index = 80 / 100
Better roads = less expensive to maintain
ITEM 12.3.
ATTACHMENT 1
ITEM 12.3.
ATTACHMENT 1
RANCHO CORDOVA COMMUNITY CENTER
RC3 UPDATE
• At the May Council Budget Work Session, Council Directed staff explore a potential Community Center use at 11185 International Drive.
• The anchor uses proposed : a Ballroom, Catering Kitchen, Black Box Theater, Small Theater, Performing Arts Rehearsal Space, Library, Community Gathering Space, Veterans Space a
nd
O
ffice/Meeting Space.
Community Center Exploration
• Provide direction on next steps for a Rancho Cordova Community Center.
Desired Outcomes
ITEM 12.3.
ATTACHMENT 1
11185 INTERNATIONAL DRIVE – 76,754 SF OFFICE
ITEM 12.3.
ATTACHMENT 1
WORK COMPLETED TO DATE
Staff worked with Comstock Johnson Architects to develop a tentative blocking/space plan to accommodate the proposed uses in the 76,754 SF office building
Anchor Uses: 500-Seat Ballroom, Catering Kitchen, 300-Seat Black Box Theater, 99- Seat Small Theater, Performing Arts Rehearsal Space, Library, Community Gathering Space, Meeting and Office Space Staff worked with a third-party consultant to develop a Rough Order of Magnitude (ROM) cost estimate for the project based on the blocking plan
ITEM 12.3.
ATTACHMENT 1
First Floor Uses Second Floor Uses
Theater & Support Office Space
Ballroom Ballroom
Meeting Space Library
Lobby & Support Lobby & Support
TENTATIVE BLOCKING PLAN
FIRST FLOOR SECOND FLOOR
ITEM 12.3.
ATTACHMENT 1
CONSTRUCTION ROUGH ORDER OF
MAGNITUDE ESTIMATE
Space Use ROM Estimate
Theater & Support $13,000,000
Ballroom & Kitchen $6,500,000
Office Space $6,000,000
Meeting Rooms $1,500,000
Lobby & Support $3,500,000
Library $8,000,000
Total Construction Budget $38,500,000
Property Acquisition $8,500,000
Total Project Budget $47,000,000
RC3 PROJECT SUMMARY
ESTIMATED PROJECT TIMELINE: 42-48 MONTHS
ITEM 12.3.
ATTACHMENT 1
Option 1: Advance the proposed community center uses at 11185 International Drive.
Option 2: Evaluate other locations for the proposed community center.
Option 3: Explore the proposed uses at separate locations.
Option 4: Pause the current proposal and not pursue a community center at this time.
COUNCIL DIRECTION
ITEM 12.3.
ATTACHMENT 1
FUNDING STRATEGIES FOR DEFERRED MAINTENANCE & RC3
Unrestricted Funds Restricted Funds
Capital
Facilities
Fund
CEIF Legacy
Fund
Community
Facilities
Impact Fees
CFF Library
Impact Fees
Community
Renovation
Fees
Unencumbered Fund Balance
as of 6/30/25 (estimated) $17,500,000 $43,300,000 $16,300,000 $8,300,000 $6,700,000 Legacy Project Commitments
AI & Robotics Ecosystem 5,000,000
Little League 6,869,000 3,500,000
Mineshaft 10,100,000
New Rancho Cordova Library 8,300,000
Soil Born Farms Animal Barn 513,800
Land Acquisition Set Aside 3,700,000
Affordable Housing Set Aside 2,000,000
Economic Development
Opportunity Fund 3,500,000
Legacy Projects Total 31,682,800 - 3,500,000
Remaining Fund Balance as
of 6/30/25 $17,500,000 $11,617,200 $16,300,000 $0 $3,200,000 Deferred Maintenance Funding
Strategies
CEIF Legacy Fund
• Mineshaft set aside
• Land Acquisition Set Aside
• CEIF Fund Balance
• FY 25-2 7 Legacy Fund Allocation
($2M)
RC3 Funding Strategies
• Capital Facilities Fund
• CEIF Legacy Fund Mineshaft set
as
ide
• Community Facilities Impact
F
ees
• CFF Library Impact Fees (if library
is included)
• Debt Financing is also an option
f
or a city owned, public use asset
ITEM 12.3.
ATTACHMENT 1
Indicate support of funding plan for $20M deferred maintenance initiative Recommendation: Invest $20 M in road and storm deferred maintenance including expediting Folsom Blvd road rehabilitation and irrigation repair, Lincoln Village Neighborhood Rehabilitation, repairing Bradshaw Channel, and repairing American River outfall.
Provide direction on next steps for Rancho Cordova Community Center Option 1: Advance the proposed community center uses at 11185 International Drive.
Option 2: Evaluate other locations for the proposed community center.
Option 3: Explore the proposed uses at separate locations.
Option 4: Pause the current proposal and not pursue a community center at this time.
ITEM 12.3.
ATTACHMENT 1
COUNCIL FEEDBACK & DIRECTION
ITEM 12.3.
ATTACHMENT 1