Agenda packet — Rancho Cucamonga City Council, June 21, 2023 (part 1 of 3)

Mayor
L. Dennis Michael
Mayor Pro Tem
Lynne B. Kennedy
Members of the City
Council:

Ryan A. Hutchison
Kristine D. Scott
Ashley Stickler
CITY OF RANCHO CUCAMONGA
REGULAR MEETING AGENDA
June 21, 2023
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
FIRE PROTECTION DISTRICT BOARD – CITY COUNCIL
HOUSING SUCCESSOR AGENCY SUCCESSOR AGENCY – PUBLIC
FINANCE AUTHORITY
CLOSED SESSION TAPIA CONFERENCE ROOM 4:30 P.M.

REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M.

The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. It is the Intent to conclude the meeting by 10:00 p.m. unless extended by the concurrence of the City Council. Agendas, minutes, and recordings of meetings can be found at https://www.cityofrc.us/yourgovernment/citycouncilagendas or by contacting the City Clerk's Office at 9097742023. Live Broadcast available on Channel 3 (RCTV3).

Any documents distributed to a majority of the City Council regarding any item on this agenda after distribution of the agenda packet will be made available in the City Clerk Services Department during normal business hours at City Hall located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. In addition, such documents will be posted on the City’s website at https://www.cityofrc.us/yourgovernment/citycouncilagendas .

CLOSED SESSION – 4:30 P.M.

TAPIA CONFERENCE ROOM
ROLL CALL: Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott and Stickler
A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)
C. CITY MANAGER ANNOUNCEMENTS
D. CONDUCT OF CLOSED SESSION
D1. CONFERENCE WITH LABOR NEGOTIATORS JENIFER PHILLIPS, DIRECTOR OF HUMAN RESOURCES; ROBERT NEIUBER, SENIOR HUMAN RESOURCES DIRECTOR; AND NOAH DANIELS, FINANCE DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA FIREFIGHTERS LOCAL 2274 AND FIRE MANAGEMENT EMPLOYEES GROUP. (CITY/FIRE)
D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA, CA 91730 (RANCHO CUCAMONGA EPICENTER STADIUM); AGENCY NEGOTIATORS: JOHN GILLISON AND ELISA COX, REPRESENTING THE CITY OF RANCHO CUCAMONGA; NEGOTIATING PARTY: RANCHO BASEBALL LLC; REGARDING PRICE AND TERMS OF PAYMENT. (CITY)
D3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION PURSUANT TO PARAGRAPH(1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: PEPE'S INC. V. CITY OF RANCHO CUCAMONGA, UNITED STATES DISTRICT COURT, CENTRAL DISTRICT OF CALIFORNIA, CASE NO. 5:20CV02506JGBSP (CITY)
D4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTHWEST CORNER OF CIVIC CENTER DRIVE AND HAVEN AVENUE IDENTIFIED AS PARCEL NUMBER 0208331400000; AND 0208331470000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER AND MATT BURRIS, DEPUTY CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA; AND JASON TOLLESON, COFOUNDER, PRINCIPAL SERRANO DEVELOPMENT GROUP REGARDING PRICE AND TERMS. – CITY
D5. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: ROCCO CENTENO V. CITY OF RANCHO CUCAMONGA, ET AL., SBSC CASE NO. CIVSB2208653. (CITY) E. RECESS – Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the Council Chambers at City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California.

REGULAR MEETING – 7:00 P.M.

COUNCIL CHAMBERS
PLEDGE OF ALLEGIANCE
ROLL CALL: Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott and Stickler
A. AMENDMENTS TO THE AGENDA
B. ANNOUNCEMENT / PRESENTATIONS
B1. Presentation of Rancho Cucamonga’s Ranking – 2023’s Best & Worst Place to Raise a Family.

C. PUBLIC COMMUNICATIONS
Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority. This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting.

Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected.

Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting.

The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed.

CONSENT CALENDARS:

The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without discussion unless an item is removed by Council Member for discussion.

Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority and may act on the consent calendar for those bodies as part of a single motion with the City Council consent calendar.

D. CONSENT CALENDAR
D1. Consideration of Meeting Minutes for Regular Meetings of June 7, 2023 and Special Meeting of June 12, 2023.

D2. Consideration to Approve City and Fire District BiWeekly Payroll in the Total Amount of $1,952,864.74 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $3,405,334.06 Dated May 25, 2023, Through June 11, 2023. (CITY/FIRE)
D3. Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $2,614.96 Dated May 25, 2023, Through June 11, 2023. (CITY/FIRE)
D4. Consideration to Receive and File Current Investment Schedules as of May 31, 2023 for the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District. (CITY/FIRE) D5. Consideration of the Automatic Aid and Mutual Aid Agreement Between the Rancho Cucamonga Fire Protection District and the City of Ontario. (FIRE) D6. Consideration of a Contract with CT&T Concrete Paving, Inc. for the Concrete Rehabilitation Project FY 2223 in an Amount of $471,295 Plus a Contingency of $142,611. (CITY) D7. Consideration of an Increase to AMG & Associates, Inc. Contract No. FD 2021001 in the Amount of $63,610 for Installation of a 24/7 Library Kiosk at the Fire Station 178 Project. (CITY/FIRE)
D8. Consideration to Reject Bids for the Traffic Signal Modification FY 21/22 Project as Non Responsive to the Needs of the City. (CITY)
D9. Consideration to Issue a Purchase Order for the Purchase of Itron Smart Meters, Current Transformers and Test Switches from McAvoy and Markham Engineering and Sales in the Amount of $380,000 and an Appropriation in the Amount of $380,000. (CITY) D10. Consideration of a Contract with Envisionware, Inc. in an Amount Not to Exceed $188,050 for the Purchase and Installation of a 24/7 Library Materials Kiosk to be Located at Fire Station 178. (CITY)
D11. Consideration of a Contract with HL Hitchcock Construction, Inc., in the Amount of $165,530 Plus a 15% Contingency in the amount of $24,830 from the LMD 1 Fund (Fund 130) for the Almond Trail Drainage Improvements Project. This Project is exempt from the requirements of the California Environmental Quality Act (CEQA) per Government Code Section 15301 – Existing Facilities. (CITY)
D12. Consideration to Approve the Continued Use and Appropriation of Funds for an Amount Not to Exceed $45,000 for Midwest Tape to Provide Digital Media Content Using the Hoopla Platform for FY 2023/2024. (CITY)
D13. Consideration of Amendment No. 1 to Contract No. 2022070 with Mariposa Landscapes, Inc. for LMD 2 Parkway Paseo and Median Island Landscape and Irrigation Maintenance in an Amount Not to Exceed $1,697,730. (CITY)
D14. Consideration of Amendment No. 3 to Contract CO 2020030 with Mariposa Landscapes, Inc. for LMD 4R Parkway Paseo and Median Island Landscape and Irrigation Maintenance in an Amount Not to Exceed $570,905. (CITY)
D15. Consideration of Amendment No. 03 to Professional Services Agreement (Contract No. CO18 122) with Moffatt & Nichol, to Extend the Term of the Agreement for the Etiwanda Avenue Grade Separation Project. (CITY)
D16. Consideration of Amendment No. 5 to Contract CO 18030 with MariposaLandscapes, Inc. for Landscape and Irrigation Maintenance of LMDs 6, 7, 8, 9, and 10 Parkways, Paseos, and Medians in an Amount Not to Exceed $1,146,600. (CITY)
D17. Consideration of Amendment No. 6 to Contract CO 16262 with BrightView Landscape Services for Landscape, Irrigation, and Parks Maintenance for PD85 Parks in an Amount Not to Exceed $323,800. (CITY)
D18. Consideration of Amendment No. 6 to Contract CO 17140 with Mariposa Landscapes, Inc. for Landscape and Irrigation Maintenance on the Haven Avenue and Foothill Boulevard Medians, in an Amount Not to Exceed $297,570. (CITY)
D19. Consideration of Amendment No. 6 to Contract CO 19187 with West Coast Arborists, Inc. for Citywide Tree Maintenance Services in an Amount Not to Exceed $1,630,660. (CITY) D20. Consideration of Amendment No. 6 to the Professional Services Agreement with 360 Deep Cleaning Services, LLC for Janitorial Services. (FIRE)
D21. Consideration of Amendment No. 7 to Contract CO 16148 with BrightView Landscape Services for Landscape, Irrigation, and Parks Maintenance for Landscape Maintenance District 1 Parks in an Amount Not to Exceed $353,620. (CITY)
D22. Consideration of Amendment No. 7 to Contract CO 17142 with Mariposa Landscapes, Inc. for Landscape and Irrigation Maintenance for General Fund and LMD 3B Parkways and Medians, in an Amount Not to Exceed $925,010. (CITY)
D23. Consideration of Amendment No. 8 to Contract CO 17143 with Mariposa Landscapes, Inc. for Park Mowing and Facility Landscape Maintenance in an Amount Not to Exceed $943,540 ($857,290 [City] and $86,250 [Fire]). (CITY/FIRE)
D24. Consideration of Amendment No. 13 to Contract CO 2012009 with BrightView Landscape Services for Maintenance of Parkway, Paseo, and Median Landscapes within Landscape Maintenance Districts 1 and 5 in an Amount Not to Exceed $300,720. (CITY) D25. Consideration to Accept the Emergency Management Performance Grant Revenue in the Amount of $35,016, Awarded by the California Office of Emergency Services and Administered by the San Bernardino County Fire Department, Office of Emergency Services for Fiscal Year 2022. (CITY/FIRE)
D26. Consideration to Accept the LMD2 Victoria – Water Conservation/Landscape Renovation FY 2021 Project as Complete (Contract No. 2021022), File the Notice of Completion, and Authorize Release of Retention and Bonds. (CITY)
D27. Consideration to Accept as Complete, File the Notice of Completion and Authorize Release of Retention and Bonds for the Fiscal Year 2022/23 Local Slurry Seal Pavement Rehabilitation Project (Contract No. 2022144). (CITY)
D28. Consideration of the Fiscal Year 2022/23 Major Arterial Program, Award of Contracts with Sequel Contractors, Inc. Totaling $2,467,373 for the Lemon Avenue Pavement Rehabilitation Project and the Banyan Street Pavement Rehabilitation Project, Authorization of a 10% Contingency for Both Contracts, Rejection of Bids for the Hermosa Avenue Pavement Rehabilitation Project, Cancellation of the Base Line Road Pavement Rehabilitation Project, and Appropriation of Funds in the Amount of $1,247,100 From the Road Maintenance & Rehabilitation Fund (Fund 179) and the Measure I Fund (Fund 177). These Projects are exempt from the requirements of the California Environmental Quality Act (CEQA) per 14 CCR 15301 – Existing Facilities. (CITY)
D29. Consideration of a Purchase and Sale Agreement with Sandra L. Davis, as Successor in Interest to Tony Beletrutti and Flora Beletrutti, Trustees Under Declaration of Trust Dated July 23, 1986, as Amended June 28, 1988 and August 8, 1989 for the Acquisition of a Permanent Public Trail Easement Located at 12089 Foothill Boulevard (Assessor's Parcel Number 0229 02148) in Connection with the Day Creek Channel Bike Trail Project. (CITY) D30. Consideration to Adopt a Resolution Approving Salary Schedules for Job Classifications Employed by the City for Fiscal Year 202324. (RESOLUTION NO. 2023064) (CITY) D31. Consideration to Approve Resolution Adopting a Memorandum of Understanding Between the Rancho Cucamonga Fire Protection District and Rancho Cucamonga Fire Management Employees Group Relative to Wages, Benefits, and Other Terms and Conditions for the Period of July 2023 through June 2026, and Adoption of the Updated Salary Schedule for Fiscal Year 20232024. (RESOLUTION NO. FD 2023017 AND RESOLUTION NO. FD 2023018) (FIRE)
E. CONSENT CALENDAR ORDINANCE(S) SECOND READING/ADOPTION F. ADMINISTRATIVE HEARING ITEM(S)
G. ADVERTISED PUBLIC HEARINGS ITEM(S) CITY/FIRE DISTRICT G1. Public Hearing to Consider a Resolution to Set Residential, Commercial, and Industrial Solid Waste Collection Rates within the City of Rancho Cucamonga. (RESOLUTION NO. 2023062) (CITY) G2. Public Hearing of the City of Rancho Cucamonga to Consider a Resolution to Order the Dissolution of Landscape Maintenance District No. 5. and Authorization of an Appropriation in the Amount of $26,010. (RESOLUTION NO. 2023063) (CITY)
G3. Public Hearing to Consider Adoption of a Resolution Making Determinations Regarding the Proposed Annexation of Territory (Annexation No. 231, Assessor Parcel Number 022916204, 022916205, 022916211, 022916212, and 022916213) into an Existing Community Facilities District, Calling a Special Election, and Authorizing Submittal of Levy of Special Taxes to the Qualified Electors. (RESOLUTION NO. FD 2023014) (FIRE)
G4. Public Hearing to Consider Adoption of a Resolution Making Determinations Regarding the Proposed Annexation of Territory (Annexation No. 232, Assessor Parcel Number 022917128) into an Existing Community Facilities District, Calling a Special Election, and Authorizing Submittal of Levy of Special Taxes to the Qualified Electors. (RESOLUTION NO. FD 2023015) (FIRE) G5. Public Hearing to Consider Adoption of a Resolution Making Determinations Regarding the Proposed Annexation of Territory (Annexation No. 233, Assessor Parcel Number 022915127) into an Existing Community Facilities District, Calling a Special Election, and Authorizing Submittal of Levy of Special Taxes to the Qualified Electors. (RESOLUTION NO. FD 2023016) (FIRE) H. CITY MANAGER'S STAFF REPORT(S)
H1. Consideration to Receive and File Quarterly Financial Update for the Third Quarter of the Fiscal Year 2022/23. (CITY/FIRE)
I. COUNCIL BUSINESS
I1. COUNCIL ANNOUNCEMENTS
(Comments to be limited to three minutes per Council Member.) I2. INTERAGENCY UPDATES
(Update by the City Council to the community on the meetings that were attended. ) J. CITY ATTORNEY ITEMS
K. IDENTIFICATION OF ITEMS FOR NEXT MEETING
L. ADJOURNMENT

CERTIFICATION
I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least SeventyTwo (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website LINDA A. TROYAN, MMC
CITY CLERK SERVICES DIRECTOR
If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 4772700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.

CITY COUNCIL VISION STATEMENT
“Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.”

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Mayor
L. Dennis Michael
Mayor Pro Tem
Lynne B. Kennedy
Members of the City
Council:

REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M.

CLOSED SESSION – 4:30 P.M.

REGULAR MEETING – 7:00 P.M.

Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting.

CONSENT CALENDARS:

The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without discussion unless an item is removed by Council Member for discussion.

D. CONSENT CALENDAR
D1. Consideration of Meeting Minutes for Regular Meetings of June 7, 2023 and Special Meeting of June 12, 2023.

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Mayor
L. Dennis Michael
Mayor Pro Tem
Lynne B. Kennedy
Members of the City
Council:

REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M.

CLOSED SESSION – 4:30 P.M.

REGULAR MEETING – 7:00 P.M.

Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting.

CONSENT CALENDARS:

The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without discussion unless an item is removed by Council Member for discussion.

D. CONSENT CALENDAR
D1. Consideration of Meeting Minutes for Regular Meetings of June 7, 2023 and Special Meeting of June 12, 2023.

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Mayor
L. Dennis Michael
Mayor Pro Tem
Lynne B. Kennedy
Members of the City
Council:

REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M.

CLOSED SESSION – 4:30 P.M.

REGULAR MEETING – 7:00 P.M.

Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting.

CONSENT CALENDARS:

The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without discussion unless an item is removed by Council Member for discussion.

D. CONSENT CALENDAR
D1. Consideration of Meeting Minutes for Regular Meetings of June 7, 2023 and Special Meeting of June 12, 2023.

Page 4 ends

Mayor
L. Dennis Michael
Mayor Pro Tem
Lynne B. Kennedy
Members of the City
Council:

REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M.

CLOSED SESSION – 4:30 P.M.

REGULAR MEETING – 7:00 P.M.

Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting.

CONSENT CALENDARS:

The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without discussion unless an item is removed by Council Member for discussion.

D. CONSENT CALENDAR
D1. Consideration of Meeting Minutes for Regular Meetings of June 7, 2023 and Special Meeting of June 12, 2023.

Page 5 ends

Mayor
L. Dennis Michael
Mayor Pro Tem
Lynne B. Kennedy
Members of the City
Council:

REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M.

CLOSED SESSION – 4:30 P.M.

REGULAR MEETING – 7:00 P.M.

Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting.

CONSENT CALENDARS:

The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without discussion unless an item is removed by Council Member for discussion.

D. CONSENT CALENDAR
D1. Consideration of Meeting Minutes for Regular Meetings of June 7, 2023 and Special Meeting of June 12, 2023.

Page 6 ends

Mayor
L. Dennis Michael
Mayor Pro Tem
Lynne B. Kennedy
Members of the City
Council:

REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M.

CLOSED SESSION – 4:30 P.M.

REGULAR MEETING – 7:00 P.M.

Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting.

CONSENT CALENDARS:

The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without discussion unless an item is removed by Council Member for discussion.

D. CONSENT CALENDAR
D1. Consideration of Meeting Minutes for Regular Meetings of June 7, 2023 and Special Meeting of June 12, 2023.

Page 7 ends

Mayor
L. Dennis Michael
Mayor Pro Tem
Lynne B. Kennedy
Members of the City
Council:

REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M.

CLOSED SESSION – 4:30 P.M.

REGULAR MEETING – 7:00 P.M.

Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting.

CONSENT CALENDARS:

The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without discussion unless an item is removed by Council Member for discussion.

D. CONSENT CALENDAR
D1. Consideration of Meeting Minutes for Regular Meetings of June 7, 2023 and Special Meeting of June 12, 2023.

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CITY OF RANCHO CUCAMONGA

FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY,

PUBLIC FINANCE AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES The City Council of the City of Rancho Cucamonga held a closed session on Wednesday, June 7, 2023, in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 4:30 p.m.

Present were Council Members: Ryan Hutchison, Kristine Scott, Mayor Pro Tem Lynne Kennedy and Mayor L.

Dennis Michael. Absent: Council Member Ashley Stickler.

Also present were: John Gillison, City Manager; Elisa Cox, Assistant City Manager; Nicholas Ghirelli, City Attorney; Matt Burris, Deputy City Manager/Economic and Community Development and Julie Sowles, Deputy City Manager/Civic and Cultural Services.

A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)
No public communications were made.

C. CITY MANAGER ANNOUNCEMENTS
None.

D. CONDUCT OF CLOSED SESSION
D1. CONFERENCE WITH LABOR NEGOTIATORS JENIFER PHILLIPS, DIRECTOR OF HUMAN RESOURCES; ROBERT NEIUBER, SENIOR HUMAN RESOURCES DIRECTOR; AND NOAH DANIELS, FINANCE DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA FIREFIGHTERS LOCAL 2274 AND FIRE MANAGEMENT EMPLOYEES GROUP. (CITY/FIRE)
D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA, CA 91730 (RANCHO CUCAMONGA EPICENTER STADIUM); AGENCY NEGOTIATORS: JOHN GILLISON AND ELISA COX, REPRESENTING THE CITY OF RANCHO CUCAMONGA; NEGOTIATING PARTY: RANCHO BASEBALL LLC; REGARDING PRICE AND TERMS OF PAYMENT. (CITY)
D3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 12521 ARROW ROUTE AND 8688 ETIWANDA AVENUE,

FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 022913130 AND 31; NEGOTIATING PARTIES, JASON WELDAY, CITY ENGINEER, AND KELLY

DEWITT, OVERLAND, PACIFIC, AND CUTLER, ON BEHALF OF THE CITY OF RANCHO

CUCAMONGA, AND GOODMAN RANCHO SPE LLC, A DELAWARE LIMITED LIABILITY COMPANY, OWNER; REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING PRICE.

NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. (CITY)
D4. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: CITY OF RANCHO CUCAMONGA V. SOUTHERN CALIFORNIA EDISON COMPANY, SBSC CASE NO.:

CIVSB2201969. (CITY)

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D5. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: WAWANESA GENERAL INSURANCE CO. V. CITY OF RANCHO CUCAMONGA, SAN BERNARDINO COUNTY SUPERIOR COURT CASE NO. CIVSB 2126299. (CITY)
E. RECESS
The closed session recessed at 6:40 p.m.

REGULAR MEETING – 7:00 p.m.

CALL TO ORDER – COUNCIL CHAMBERS
The Regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority, and the City of Rancho Cucamonga City Council were held on June 7, 2023, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 7:00 p.m.

Present were Council Members: Ryan Hutchison, Kristine Scott, Mayor Pro Tem Lynne Kennedy and Mayor L.

Dennis Michael. Absent: Council Member Ashley Stickler.

Also present were: John Gillison, City Manager; Nicholas Ghirelli, City Attorney; and Jasmin Oriel, CMC, Management Analyst I, City Clerk Services Department.

Council Member Hutchison led the Pledge of Allegiance.

A. AMENDMENTS TO THE AGENDA
None.

B. ANNOUNCEMENTS/PRESENTATIONS
B1. Presentation of Certificates of Recognition to the Fierce Tigerettes for Winning the Gold Medal at the Cheerleading Worlds Championships of All Star Cheerleading and Dance in Orlando, Florida.

Certificates of Recognition presented to the Fierce Tigerettes and Shelby Magelsen, Cheerleading and Dance Coach.

B2. Presentation of a Proclamation Recognizing Janet Walton.

Proclamation presented to Janet Walton.

C. PUBLIC COMMUNICATIONS
Janet Walton, shared her appreciation for the City and offered a prayer.

D. CONSENT CALENDAR
Council Member Scott announced that she will need to abstain on item D3, due to a potential conflict of interest as her employer is Southern California Gas Company.

D1. Consideration of Meeting Minutes for Regular Meetings of May 3, 2023 and May 17, 2023.

D2. Consideration to Approve City and Fire District BiWeekly Payroll in the Total Amount of $2,023,412.49 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $9,407,509.60 Dated May 08, 2023, Through May 24, 2023. (CITY/FIRE)

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D3. Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $15,634.49 Dated May 08, 2023, Through May 24, 2023. (CITY/FIRE)
D4. Consideration to Approve a SingleSource Procurement of Video Detection System Equipment from RodefX of Claremont, California in an Amount Not to Exceed $137,000 for Fiscal Year 2023/2024. (CITY)
D5. Consideration to Approve a SingleSource Procurement of Traffic Signal Cabinets, Controllers, and Related Equipment from Econolite Control Products of Anaheim, California in an Amount Not to Exceed $310,000 for Fiscal Year 2023/2024. (CITY)
D6. Consideration of SingleSource Purchase of Asphalt Materials on an AsNeeded Basis from Holliday Rock in Upland, California, in an Amount Not to Exceed $130,000 for Fiscal Year 2023/2024. (CITY) D7. Consideration to Award a Contract to KWall, LLC in the amount of $112,000 and Carahsoft, Inc. in the amount of $ 131,910 to Manage and Host the City’s Public Websites. (CITY) D8. Consideration to Approve a Contract with Lumen Technologies Group in the Amount of $136,800 to Provide Internet Services. (CITY)
D9. Consideration of a Contract with Voltaire Engineering, Inc. in the amount of $497,550 Plus a 10% Contingency and an Appropriation in the amount of $258,650 from the Municipal Utility Fund (Fund 705) for the Arbor Substation Exterior Redesign and Storage Improvement Project. This Project is Exempt from the Requirements of the California Environmental Quality Act (CEQA) per Government Code Section 15301 Existing Facilities. (CITY)

D10. Consideration of Amendment No. 1 to the Professional Services Agreement (CO 2022018) with DLR Group, LLC, Adding Architectural and Engineering Services for the Archibald Library Relocation Project to the Scope of Work and Increasing the Annual Compensation Limit to $2,103,250. (CITY/FIRE)
D11. Consideration to Approve Amendment No. 1 to the Cooperation Agreement for the Home Consortium with San Bernardino County. (CITY)
D12. Consideration of Amendment No. 4 to Contract CO 2020107 with Champion Fire Systems for Fire Suppression System Maintenance in an Amount Not to Exceed $130,000 for City and Fire District Facilities. (CITY/FIRE)
D13. Consideration of Amendment No. 6 to Contract No. 18102 with Absolute Security International for Security Guard Services in an Amount Not to Exceed $550,000 for City and Fire District Facilities. (CITY/FIRE)
D14. Consideration of Amendment No. 7 to Contract 17141 with Commercial Cleaning Systems for Citywide Janitorial Services in an Amount Not to Exceed $1,100,000. (CITY) D15. Consideration of Amendment No. 11 to the Contract with Yunex LLC (Formerly Siemens Mobility, Inc.) (CO# 15103) for Citywide Traffic Signal and Safety Lighting Maintenance Services in the Amount of $1,259,860. (CITY)
D16. Consideration of Amendment No. 12 to Contract CO 16114 with EMCOR Services/Mesa Energy Systems for Citywide HVAC Maintenance and Repair Services in an Amount Not to Exceed $850,000 for City and Fire District Facilities. (CITY/FIRE)

Page 11 ends

*DRAFT*
June 7, 2023 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 4 of 5
D17. Consideration to Accept the HazMat Abatement and Demolition at 8783 Etiwanda Avenue and 12949 Whittram Avenue Project Improvements, File a Notice of Completion, and Authorize Release of Bonds for Resource Environmental Inc. This Project Is Exempt from The California Environmental Quality Act (CEQA) Per Government Code Section 15282(g). (CITY)
D18. Consideration to Accept Public Improvements Located on the East Side of Carnelian Avenue, North of Hillside Avenue per the Improvement Agreement Related to Case No. SUBTT20042, as Complete, File the Notice of Completion and Authorize Release of Bonds. (CITY) D19. Consideration of a Resolution Modifying Paying and Reporting the Value of Employer Paid Member Contributions to CALPERS for the Firefighters Local 2274 and Fire Management Employees Group. (RESOLUTION NO. FD 2023011) (FIRE)
D20. Consideration to Adopt a Resolution Approving the Updated Rancho Cucamonga Firefighters Local 2274 Salary Schedule for the Fiscal Year 202223. (RESOLUTION NO. FD 2023012) (FIRE)

D21. Consideration of a Resolution Approving the Annual Local Responsibility Area Wildland Protection Agreement with the California Department of Forestry and Fire in the Amount of $215,210 for FY 202324. (RESOLUTION NO. FD 2023013) (FIRE)
D22. Consideration of a Resolution Confirming Unpaid Weed and Fire Hazard Abatement Fees and Authorizing a Special Assessment on Affected Parcels on the Next Tax Roll. (RESOLUTION NO. 2023044) (CITY/FIRE)
D23. Consideration of a Resolution Approving the Application for Grant Funds from the Habitat Conservation Fund Program. (RESOLUTION NO. 2023045) (CITY) D24. Consideration to Approve and Adopt Resolutions Certifying the Results of Elections and Adding Annexation No’s. 20233, 20234, 20235, and 20236 to Community Facilities District No. 202201 (Street Lighting Services) of the City of Rancho Cucamonga. (RESOLUTION NOS. 2023046, 2023047, 2023048 AND 2023049) (CITY)
D25. Consideration of Resolutions Declaring Pursuant to Government Code Section 54221 that Certain Real Properties Owned by the City are Surplus Land and Not Necessary for City Use, Finding that Such Declaration is Exempt from Environmental Review Under the California Environmental Quality Act, and Taking Related Actions Thereto. (RESOLUTION NO. 2023 050, RESOLUTION NO. 2023051 AND RESOLUTION NO. 2023052) (CITY)
D26. Consideration of Approval of Resolutions for the Landscape Maintenance Districts, Street Lighting Maintenance Districts, and Park and Recreation Improvement District as follows: (1) Resolutions Ordering the Preparation of the Annual Engineer’s Reports; (2) Resolutions Approving the Preliminary Annual Engineer’s Reports; (3) Resolutions of Intention to Levy Annual Assessments and Sets the Time and Place for a Public Hearing for Each. (RESOLUTION NOS. 2023053 TO 2023061) (CITY) MOTION: Moved by Council Member Hutchison, seconded by Mayor Pro Tem Kennedy, to approve Consent Calendar Items D1 through D26, with Council Member Scott abstaining on item D3, due to her employment with Southern California Gas Company. Motion carried 4-0-1. Absent: Council Member Stickler.

E. CONSENT CALENDAR ORDINANCE(S) SECOND READING/ADOPTION None.

Page 12 ends

*DRAFT*
June 7, 2023 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 5 of 5
F. ADMINISTRATIVE HEARING ITEM(S)
Mayor Michael announced Administrative Hearing Items F1 and F2 would be presented and acted upon concurrently.

F1. Consideration to Approve the Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan. (CITY) F2. Rancho Cucamonga Fire Protection District's Independent Evaluation of Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan. (FIRE)
City Manager Gillison introduced Fire Marshall, Rob Ball, Emergency Management Coordinator, Joseph Ramos and Management Analyst I, Deborah Allen, who provided the staff report along with a PowerPoint presentation for items F1 and F2.

Mayor Michael opened the Administrative Hearings.

There were no public communications.

Mayor Michael closed the Administrative Hearings.

MOTION: Moved by Council Member Scott, seconded by Council Member Hutchison, to approve the Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan and receive and file the Rancho Cucamonga Fire Protection District’s Independent Evaluation of Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan.

Motion carried 4-0-1. Absent: Council Member Stickler.

G. ADVERTISED PUBLIC HEARINGS ITEM(S) CITY/FIRE DISTRICT None.

H. CITY MANAGERS STAFF REPORT(S)
None.

I. COUNCIL BUSINESS
I1. COUNCIL ANNOUNCEMENTS
None.

I2.INTERAGENCY UPDATES
None.

J. CITY ATTORNEY ITEMS
None.

K. IDENTIFICATION OF ITEMS FOR NEXT MEETING
None.

L. ADJOURNMENT
Mayor Michael adjourned the Council Meeting at 7:23 p.m. __________________________________
Linda A. Troyan, MMC
City Clerk Services Director
Approved:

Page 13 ends

*DRAFT*
June 12, 2023 | City Council Special Meeting Minutes
City of Rancho Cucamonga | Page 1 of 1
June 12, 2023

CITY OF RANCHO CUCAMONGA

CITY COUNCIL AND FIRE PROTECTION DISTRICT SPECIAL MEETING MINUTES The City of Rancho Cucamonga City Council held a special workshop meeting on Monday, June 12, 2023, in the Black Box Theater, Lewis Family Playhouse, 12505 Cultural Center Drive, Rancho Cucamonga, California.

Mayor L. Dennis Michael called the meeting to order at 8:00 a.m.

A. ROLL CALL
Present were Councilmembers Ryan Hutchison, Kristine Scott, Ashley Stickler, Mayor Pro Tem Lynne Kennedy, and Mayor L. Dennis Michael.

Also present were: John Gillison, City Manager; Elisa Cox, Assistant City Manager; Matt Burris, Deputy City Manager/Economic and Community Development and Julie Sowles, Deputy City Manager/Civic and Cultural Services.

B. PUBLIC COMMUNICATIONS
No public communications.

C. ITEMS OF DISCUSSION
C1. Team Building Workshop and Related Legislative Matters. (CITY/FIRE) City Council, City Manager Gillison, and staff reviewed and discussed proposed goals and City Council operations, meeting processes and related policies, and staff provided Core Strengths training.

The meeting recessed at 11:30 a.m. for lunch; reconvened at 1:14 p.m. All Members were present.

Discussion continued.

D. ADJOURNMENT
Mayor Michael adjourned the meeting at 4:22 p.m.

Approved:
__________________________________
Linda A. Troyan, MMC
City Clerk Services Director

Page 14 ends

DATE:June 21, 2023
TO:Mayor and Members of the City Council
President and Members of the Boards of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Tamara L. Oatman, Finance Director
Veronica Lopez, Accounts Payable Supervisor
SUBJECT: Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of $1,952,864.74 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $3,405,334.06 Dated May 25, 2023, Through June 11, 2023. (CITY/FIRE)
RECOMMENDATION:

Staff recommends City Council/Board of Directors of the Fire Protection District approve payment of demands as presented. Bi-weekly payroll is $1,205,138.95 and $747,725.79 for the City and the Fire District, respectively. Weekly check register amounts are $3,282,235.03 and $123,099.03 for the City and the Fire District, respectively.

BACKGROUND:

N/A

ANALYSIS:

N/A

FISCAL IMPACT:

Adequate budgeted funds are available for the payment of demands per the attached listing.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

N/A

ATTACHMENTS:

Attachment 1 - Weekly Check Register

Page 15 ends

Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
5/25/2023 through 6/11/2023
Check No.

Check Date
Vendor Name
City Fire Amount
AP
00015972
05/31/2023

ALL CITY MANAGEMENT SERVICES INC
16,847.92 0.00 16,847.92
AP
00015973
05/31/2023

ASSI SECURITY
450.00 0.00 450.00
AP
00015974
05/31/2023

BUREAU VERITAS NORTH AMERICA INC
2,171.00 0.00 2,171.00
AP
00015975
05/31/2023

CALIF GOVERNMENT VEBA / RANCHO CUCAMONGA
36,032.96 0.00 36,032.96
AP
00015976
05/31/2023

CHAFFEY JOINT UNION HIGH SCHOOL DISTRICT
767.88 0.00 767.88
AP
00015977
05/31/2023

COLLABORATIVE SOLUTIONS LLC
187,633.00 0.00 187,633.00
AP
00015978
05/31/2023

DIAMOND ENVIRONMENTAL SERVICES
220.68 0.00 220.68
AP
00015979
05/31/2023

GENERATOR SERVICES CO INC

0.00 703.31 703.31
AP
00015980
05/31/2023

GOLDEN SUN ENTERPRISE INC
378,195.10 0.00 378,195.10
AP
00015981
05/31/2023

GRANICUS LLC
3,000.00 0.00 3,000.00
AP
00015982
05/31/2023

HAMPTON LIVING
576.00 0.00 576.00
AP
00015983
05/31/2023
RCCEA
1,485.50 0.00 1,485.50
AP
00015984
05/31/2023
RCPFA
13,553.74 0.00 13,553.74
AP
00015985
06/07/2023
360 DEEP CLEANING LLC

0.00 9,825.10 9,825.10
AP
00015986
06/07/2023

ABSOLUTE SECURITY INTERNATIONAL INC
15,148.66 0.00 15,148.66
AP
00015987
06/07/2023

AMAZON WEB SERVICES INC
3,683.42 0.00 3,683.42
AP
00015988
06/07/2023

ASSI SECURITY
600.00 0.00 600.00
AP
00015989
06/07/2023

BUREAU OF RECLAMATION
973.01 0.00 973.01
AP
00015990
06/07/2023

CT WEST INC
5,307.31 0.00 5,307.31
AP
00015991
06/07/2023

DATA TICKET INC
20,291.69 0.00 20,291.69
AP
00015992
06/07/2023

DELTA DENTAL INSURANCE COMPANY
905.10 0.00 905.10
AP
00015993
06/07/2023

DELTA DENTAL OF CALIFORNIA
44,731.56 0.00 44,731.56
AP
00015994
06/07/2023

DIAMOND ENVIRONMENTAL SERVICES
431.00 0.00 431.00
AP
00015995
06/07/2023

ELECNOR BELCO ELECTRIC INC
23,591.25 0.00 23,591.25
AP
00015996
06/07/2023

FEHR & PEERS
37,137.55 0.00 37,137.55
AP
00015997
06/07/2023

ILAND INTERNET SOLUTIONS
1,200.23 0.00 1,200.23
AP
00015998
06/07/2023

MIDWEST TAPE LLC
7,628.69 0.00 7,628.69
AP
00015999
06/07/2023

MOFFATT & NICHOL
58,552.47 0.00 58,552.47
AP
00016000
06/07/2023

PRIVATE BRAND MFG
2,817.47 0.00 2,817.47
AP
00016001
06/07/2023
TICKETS.COM
15,000.00 0.00 15,000.00
AP
00016002
06/07/2023

US DEPARTMENT OF ENERGY
7,127.09 0.00 7,127.09
AP
00432479
05/31/2023

ACTION AWARDS INC
645.50 0.00 645.50
AP
00432480
05/31/2023
AFLAC

24.58 0.00 24.58
AP
00432481
05/31/2023

ALTA LAGUNA MOBILE HOME PARK - CA LLC
400.00 0.00 400.00
AP
00432482
05/31/2023

ALTA VISTA MOBILE HOME PARK
292.58 0.00 292.58
AP
00432483
05/31/2023

ALVARADO, SAMUEL

29.38 0.00 29.38
AP
00432484
05/31/2023

ALVAREZ, MARIA ELENA
918.00 0.00 918.00
AP
00432485
05/31/2023

AME BUILDERS INC
30,808.11 0.00 30,808.11
AP
00432486
05/31/2023

APX INC
3,583.20 0.00 3,583.20
AP
00432487
05/31/2023

ARCHIBALD FLOWERS
150.00 0.00 150.00
AP
00432488
05/31/2023

ARCTOSTAPHYLOS
386.40 0.00 386.40
AP
00432489
05/31/2023

AROCHO, ALMA
1,497.60 0.00 1,497.60
AP
00432490
05/31/2023

AUTO & RV SPECIALISTS INC
104.93 0.00 104.93
AP
00432491
05/31/2023

BAST, KAROLYN
672.00 0.00 672.00
AP
00432492
05/31/2023

BERLITZ LANGUAGES INC
375.00 0.00 375.00
AP
00432493
05/31/2023

BOURLAND, CAROL JEAN
120.00 0.00 120.00
AP
00432494
05/31/2023

BRODART CO
16,359.32 0.00 16,359.32
07:17:23
06/12/2023
Current Date:

VLOPEZ - Veronica Lopez
Page:
1 Time:

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Page 16 ends

Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
5/25/2023 through 6/11/2023
Check No.

Check Date
Vendor Name
City Fire Amount
AP
00432495
05/31/2023

C V W D
186.36 0.00 186.36
***
AP
00432496
05/31/2023

C V W D
148.95 347.54 496.49
AP
00432497
05/31/2023

C V W D
160.50 0.00 160.50
***
AP
00432503
05/31/2023

C V W D
53,195.26 381.47 53,576.73
AP
00432504
05/31/2023

CAL FIRE

0.00 980.00 980.00
AP
00432505
05/31/2023

CALIFORNIA, STATE OF
200.00 0.00 200.00
AP
00432506
05/31/2023

CALIFORNIA, STATE OF

50.00 0.00 50.00
AP
00432507
05/31/2023

CAMPOS, JAIME A
1,000.00 0.00 1,000.00
AP
00432508
05/31/2023

CASA VOLANTE ESTATES
600.00 0.00 600.00
AP
00432509
05/31/2023

CASTANEDA, ABEL

0.00 163.93 163.93
AP
00432510
05/31/2023

CHAMPION FIRE SYSTEMS INC
4,006.39 0.00 4,006.39
AP
00432511
05/31/2023

CHAPARRAL HEIGHTS MOBILE HOME PARK
300.00 0.00 300.00
AP
00432512
05/31/2023

CINTAS CORPORATION

0.00 364.57 364.57
AP
00432513
05/31/2023

CLARK, KAREN
768.00 0.00 768.00
AP
00432514
05/31/2023

CONKLIN, JACQUELINE

78.43 0.00 78.43
AP
00432515
05/31/2023

CORODATA MEDIA STORAGE INC

50.00 0.00 50.00
AP
00432516
05/31/2023

CREATIVE BRAIN LEARNING LLC
168.00 0.00 168.00
AP
00432517
05/31/2023

CRIME SCENE STERI-CLEAN LLC
540.00 0.00 540.00
AP
00432518
05/31/2023

D & K CONCRETE COMPANY
922.34 0.00 922.34
AP
00432519
05/31/2023

DAKTRONICS INC
524,838.75 0.00 524,838.75
AP
00432520
05/31/2023

DAVIES, JOSEPH

57.31 0.00 57.31
AP
00432521
05/31/2023

DENG, QINGFENG

72.00 0.00 72.00
AP
00432522
05/31/2023

DEPENDABLE COMPANY INC

30.00 0.00 30.00
AP
00432523
05/31/2023

DICUS SHERIFF-CORONER, SHANNON D
232.90 0.00 232.90
AP
00432524
05/31/2023

DOLLARHIDE, GINGER
132.00 0.00 132.00
***
AP
00432526
05/31/2023

FRONTIER COMM
2,020.96 899.72 2,920.68
***
AP
00432527
05/31/2023

FRONTIER COMM
178.75 417.07 595.82
AP
00432528
05/31/2023

FRONTIER COMM

0.00 41.26 41.26
AP
00432529
05/31/2023

G/M BUSINESS INTERIORS
4,141.76 0.00 4,141.76
AP
00432530
05/31/2023

GLADWELL GOVERNMENTAL SERVICES
1,200.00 0.00 1,200.00
AP
00432531
05/31/2023

GRAINGER
2,338.89 0.00 2,338.89
AP
00432532
05/31/2023

GRAPHICS FACTORY PRINTING INC
103.71 0.00 103.71
AP
00432533
05/31/2023

GROVES ON FOOTHILL, THE
200.00 0.00 200.00
AP
00432534
05/31/2023

HCI ENVIRONMENTAL & ENGINEERING SVC
11,942.04 0.00 11,942.04
AP
00432535
05/31/2023

HILL'S PET NUTRITION SALES INC
1,010.62 0.00 1,010.62
AP
00432536
05/31/2023

HOLLIDAY ROCK CO INC
1,655.04 0.00 1,655.04
AP
00432537
05/31/2023

HOMETOWN AMERICA - RAMONA VILLA MHP
300.00 0.00 300.00
AP
00432538
05/31/2023

HOSE-MAN INC
892.28 0.00 892.28
AP
00432539
05/31/2023

HUGHES, THOMAS

58.92 0.00 58.92
AP
00432540
05/31/2023

IDEXX DISTRIBUTION INC
1,021.48 0.00 1,021.48
AP
00432541
05/31/2023

INLAND PACIFIC BALLET
67,909.20 0.00 67,909.20
AP
00432542
05/31/2023

INTERSTATE ALL BATTERY CENTER
980.31 0.00 980.31
AP
00432543
05/31/2023

INTERVET INC
484.88 0.00 484.88
AP
00432544
05/31/2023

KAISER FOUNDATION HEALTH PLAN INC
269,948.33 0.00 269,948.33
AP
00432545
05/31/2023

KEITH, JORRY
350.00 0.00 350.00
AP
00432546
05/31/2023

KENNEDY EQUIPMENT CO INC
835.23 0.00 835.23
AP
00432547
05/31/2023

KIMLEY-HORN & ASSOCIATES INC
33,820.00 0.00 33,820.00
07:17:23
06/12/2023
Current Date:

VLOPEZ - Veronica Lopez
Page:
2 Time:

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Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
5/25/2023 through 6/11/2023
Check No.

Check Date
Vendor Name
City Fire Amount
AP
00432548
05/31/2023

KINETIC LIGHTING INC
426.70 0.00 426.70
AP
00432549
05/31/2023

LISA WISE CONSULTING
1,076.25 0.00 1,076.25
AP
00432550
05/31/2023

LN CURTIS & SONS

0.00 531.26 531.26
AP
00432551
05/31/2023

MARIPOSA LANDSCAPES INC
18,297.87 0.00 18,297.87
AP
00432552
05/31/2023

MOE, JOHN
324.00 0.00 324.00
AP
00432553
05/31/2023

MOISA, DANIEL A
1,080.00 0.00 1,080.00
***
AP
00432554
05/31/2023

MRC SMART TECHNOLOGY SOLUTIONS
1,110.37 123.37 1,233.74
AP
00432555
05/31/2023

MUSIC TREE
495.00 0.00 495.00
AP
00432556
05/31/2023

NATIONAL UTILITY LOCATORS LLC
1,470.00 0.00 1,470.00
AP
00432557
05/31/2023

NEW MEXICO CHILD SUPPORT
196.91 0.00 196.91
AP
00432558
05/31/2023

NINYO & MOORE
945.00 0.00 945.00
AP
00432559
05/31/2023

ODP BUSINESS SOLUTIONS LLC
1,553.76 0.00 1,553.76
AP
00432560
05/31/2023

OTT, SHARON
858.00 0.00 858.00
AP
00432561
05/31/2023

PACIFIC UTILITY INSTALLATION INC
30,195.00 0.00 30,195.00
AP
00432562
05/31/2023

PAYMENTUS CORPORATION
1,007.50 0.00 1,007.50
AP
00432563
05/31/2023

PRE-PAID LEGAL SERVICES INC

53.36 0.00 53.36
AP
00432564
05/31/2023

PROLOGIS & AFFILIATED ENTITIES
1,226.00 0.00 1,226.00
AP
00432565
05/31/2023

RANCHO CUCAMONGA CHAMBER OF COMMERCE
250.00 0.00 250.00
AP
00432566
05/31/2023

RAPHA PHYSICAL THERAPY INC

69.30 0.00 69.30
AP
00432567
05/31/2023

RC PHOTO CLUB INC
1,320.00 0.00 1,320.00
AP
00432568
05/31/2023

RED WING BUSINESS ADVANTAGE ACCOUNT
1,025.63 0.00 1,025.63
AP
00432569
05/31/2023

RHA LANDSCAPE ARCHITECTS-PLANNERS INC
8,045.00 0.00 8,045.00
AP
00432570
05/31/2023

RS CONSTRUCTION
500.00 0.00 500.00
AP
00432571
05/31/2023
SBPEA
2,491.30 0.00 2,491.30
AP
00432572
05/31/2023

SDI PRESENCE LLC
15,910.00 0.00 15,910.00
AP
00432573
05/31/2023

SHEAKLEY PENSION ADMINISTRATION

0.00 180.65 180.65
AP
00432574
05/31/2023

SHEAKLEY PENSION ADMINISTRATION
364.00 0.00 364.00
AP
00432575
05/31/2023

SIGURDSON, JADE MICHAEL ANNE
324.00 0.00 324.00
AP
00432576
05/31/2023

SINGH, HARWINDER

40.35 0.00 40.35
***
AP
00432578
05/31/2023

SOUTH COAST AQMD
153.23 306.46 459.69
***
AP
00432580
05/31/2023

SOUTHERN CALIFORNIA EDISON
3,332.47 113.76 3,446.23
AP
00432581
05/31/2023

SPORTS FACILITIES GROUP INC
22,569.88 0.00 22,569.88
AP
00432582
05/31/2023

STANDARD INSURANCE COMPANY
13,695.29 0.00 13,695.29
AP
00432583
05/31/2023

STANDARD INSURANCE COMPANY
2,804.15 0.00 2,804.15
AP
00432584
05/31/2023

SYCAMORE VILLA MOBILE HOME PARK
300.00 0.00 300.00
AP
00432585
05/31/2023

TANG, JONATHAN

83.50 0.00 83.50
AP
00432586
05/31/2023

TRIDEN GROUP CORP
3,685.34 0.00 3,685.34
AP
00432587
05/31/2023

UNITED SITE SERVICES OF CA INC
240.14 0.00 240.14
AP
00432588
05/31/2023

VCA CENTRAL ANIMAL HOSPITAL
207.98 0.00 207.98
AP
00432589
05/31/2023

VICTOR MEDICAL COMPANY
2,382.06 0.00 2,382.06
AP
00432590
05/31/2023

VOGEL, DARCI

0.00 113.71 113.71
AP
00432591
05/31/2023

WAXIE SANITARY SUPPLY

0.00 2,722.02 2,722.02
AP
00432592
05/31/2023

WEST COAST ARBORISTS INC
30,830.15 0.00 30,830.15
AP
00432593
05/31/2023

WILLIAM VASTA PHOTOGRAPHY
2,000.00 0.00 2,000.00
AP
00432594
05/31/2023
WT.COX INFORMATION SERVICES
5,521.12 0.00 5,521.12
AP
00432595
06/07/2023
49ER COMMUNICATIONS INC

0.00 7,853.11 7,853.11
AP
00432596
06/07/2023

ABLE BUILDING MAINTENANCE
1,386.00 0.00 1,386.00
07:17:23
06/12/2023
Current Date:

VLOPEZ - Veronica Lopez
Page:
3 Time:

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Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
5/25/2023 through 6/11/2023
Check No.

Check Date
Vendor Name
City Fire Amount
AP
00432597
06/07/2023

ACCESS TOOLKIT
7,000.00 0.00 7,000.00
AP
00432598
06/07/2023

ADVANCED CHEMICAL TRANSPORT INC
1,158.00 0.00 1,158.00
AP
00432599
06/07/2023

AIRGAS USA LLC
265.93 0.00 265.93
AP
00432600
06/07/2023

ALL WELDING
200.00 0.00 200.00
AP
00432601
06/07/2023

AM-TEC TOTAL SECURITY INC
562.50 0.00 562.50
AP
00432602
06/07/2023

AMEREX BROKERS LLC
2,400.00 0.00 2,400.00
AP
00432603
06/07/2023

APARICIO, ARMANDO
500.00 0.00 500.00
AP
00432604
06/07/2023

AQUABIO ENVIRONMENTAL TECHNOLOGIES INC
1,659.94 0.00 1,659.94
AP
00432605
06/07/2023

ARROW TRAILER SUPPLIES INC
1,076.57 0.00 1,076.57
AP
00432606
06/07/2023

AUTO & RV SPECIALISTS INC
142.37 0.00 142.37
AP
00432607
06/07/2023

BAKER & TAYLOR LLC
265.58 0.00 265.58
AP
00432608
06/07/2023

BALA, KAROL
3,200.00 0.00 3,200.00
AP
00432609
06/07/2023

BAUER COMPRESSORS INC

0.00 6,060.94 6,060.94
AP
00432610
06/07/2023

BERLITZ LANGUAGES INC
850.00 0.00 850.00
AP
00432611
06/07/2023

BEST OUTDOOR POWER INLAND LLC
312.31 0.00 312.31
AP
00432612
06/07/2023

BIBLIOTHECA LLC
6,833.49 0.00 6,833.49
AP
00432613
06/07/2023

BOOT BARN INC
1,046.17 0.00 1,046.17
AP
00432614
06/07/2023

C V W D
468.40 0.00 468.40
AP
00432618
06/07/2023

C V W D
44,425.97 0.00 44,425.97
AP
00432619
06/07/2023

CAL FIRE

0.00 525.00 525.00
AP
00432620
06/07/2023

CALIF INTERGOVERNMENTAL RISK AUTHORITY
335,661.00 0.00 335,661.00
AP
00432621
06/07/2023

CALIFORNIA STATE CONTROLLER
996.08 0.00 996.08
AP
00432622
06/07/2023

CAMBRIDGE SEVEN ASSOCIATES INC
14,460.20 0.00 14,460.20
AP
00432623
06/07/2023

CAMERON WELDING
114.94 0.00 114.94
AP
00432624
06/07/2023

CAMERON-DANIEL PC
4,117.50 0.00 4,117.50
AP
00432625
06/07/2023

CAMPOS, CARINA
318.88 0.00 318.88
AP
00432626
06/07/2023

CARQUEST AUTO PARTS

0.00 328.53 328.53
AP
00432627
06/07/2023

CART RETRIEVAL INC
130.00 0.00 130.00
AP
00432628
06/07/2023

CARTY, DIANE
288.00 0.00 288.00
AP
00432629
06/07/2023

CCS ORANGE COUNTY JANITORIAL INC
74,565.17 0.00 74,565.17
***
AP
00432630
06/07/2023

CHAMPION FIRE SYSTEMS INC
7,345.00 5,560.00 12,905.00
***
AP
00432631
06/07/2023

CHARTER COMMUNICATIONS
4,474.53 6,129.43 10,603.96
AP
00432632
06/07/2023

CHINO MOWER & EQUIPMENT
120.57 0.00 120.57
AP
00432633
06/07/2023

CINTAS CORPORATION
3,726.82 0.00 3,726.82
AP
00432634
06/07/2023

CITRUS MOTORS ONTARIO INC
506.71 0.00 506.71
AP
00432635
06/07/2023

COLLINS & COLLINS LLP
580.50 0.00 580.50
AP
00432636
06/07/2023

COMPUTERSHARE TRUST COMPANY NA
1,000.00 0.00 1,000.00
AP
00432637
06/07/2023

CONOR CONSULTING LLC
1,462.50 0.00 1,462.50
AP
00432638
06/07/2023

CONVERGINT TECHNOLOGIES LLC
16,002.75 0.00 16,002.75
AP
00432639
06/07/2023

COUNTRY ESTATE FENCE CO INC
4,486.30 0.00 4,486.30
AP
00432640
06/07/2023

COVETRUS NORTH AMERICA
484.49 0.00 484.49
AP
00432641
06/07/2023

CROSSTOWN ELECTRICAL & DATA INC
54,768.56 0.00 54,768.56
AP
00432642
06/07/2023

D & K CONCRETE COMPANY
2,553.68 0.00 2,553.68
AP
00432643
06/07/2023

DEMCO INC
177.74 0.00 177.74
AP
00432644
06/07/2023

DOLLARHIDE, GINGER
234.60 0.00 234.60
***
AP
00432645
06/07/2023
DUDEK
75,576.70 4,457.50 80,034.20
AP
00432646
06/07/2023

DUNN-EDWARDS CORPORATION
329.39 0.00 329.39
07:17:23
06/12/2023
Current Date:

VLOPEZ - Veronica Lopez
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Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
5/25/2023 through 6/11/2023
Check No.

Check Date
Vendor Name
City Fire Amount
AP
00432647
06/07/2023

EAN SERVICES LLC

0.00 251.36 251.36
AP
00432648
06/07/2023

EWING IRRIGATION PRODUCTS INC
1,474.16 0.00 1,474.16
AP
00432649
06/07/2023

EXPERIAN

52.00 0.00 52.00
AP
00432650
06/07/2023

FEDERAL EXPRESS CORP
241.21 0.00 241.21
AP
00432651
06/07/2023

FEDERAL SIGNAL CORPORATION

0.00 2,300.96 2,300.96
***
AP
00432652
06/07/2023
FERGUSON ENTERPRISES LLC #1350
542.69 1,140.24 1,682.93
AP
00432653
06/07/2023

FLEETCREW
566.87 0.00 566.87
***
AP
00432654
06/07/2023

FRONTIER COMM
2,072.24 434.61 2,506.85
AP
00432655
06/07/2023

FRONTIER COMM
3,840.70 0.00 3,840.70
AP
00432656
06/07/2023

G/M BUSINESS INTERIORS

74.34 0.00 74.34
AP
00432657
06/07/2023

GARCIA JR, ARTURO
2,025.00 0.00 2,025.00
AP
00432658
06/07/2023

GIORDANO, MARIANNA
168.00 0.00 168.00
AP
00432659
06/07/2023

GOODYEAR TIRE & RUBBER CO, THE

0.00 6,837.98 6,837.98
AP
00432660
06/07/2023

GRAINGER
1,313.89 0.00 1,313.89
***
AP
00432661
06/07/2023

GRAYBAR ELECTRIC COMPANY INC
49,834.75 62.29 49,897.04
AP
00432662
06/07/2023

HAGGERTY, BRIAN
500.00 0.00 500.00
AP
00432663
06/07/2023

HAULAWAY STORAGE CONTAINERS INC
119.84 0.00 119.84
AP
00432664
06/07/2023

HD PRODUCTION INC

0.00 500.00 500.00
AP
00432665
06/07/2023

HI-WAY SAFETY INC
125.00 0.00 125.00
AP
00432666
06/07/2023

HILL'S PET NUTRITION SALES INC
1,072.00 0.00 1,072.00
AP
00432667
06/07/2023

HOLLIDAY ROCK CO INC
2,806.33 0.00 2,806.33
AP
00432668
06/07/2023

HOSE-MAN INC
425.92 0.00 425.92
AP
00432669
06/07/2023

IDEXX DISTRIBUTION INC
676.40 0.00 676.40
AP
00432670
06/07/2023

INLAND EMPIRE PROPERTY SERVICE INC

0.00 1,360.00 1,360.00
AP
00432671
06/07/2023

INLAND VALLEY DANCE ACADEMY
745.80 0.00 745.80
AP
00432672
06/07/2023

JOHNNY ALLEN TENNIS ACADEMY
1,951.80 0.00 1,951.80
AP
00432673
06/07/2023

KINDRED CORPORATION, THE
19,619.73 0.00 19,619.73
AP
00432674
06/07/2023

KINGDOM CALIBRATIONS INC

0.00 803.79 803.79
AP
00432675
06/07/2023

KVL TIRES INC
488.20 0.00 488.20
AP
00432676
06/07/2023

KWALL LLC
5,100.00 0.00 5,100.00
AP
00432677
06/07/2023

LAKESHORE LEARNING MATERIALS
281.10 0.00 281.10
***
AP
00432678
06/07/2023

LIEBERT CASSIDY WHITMORE
913.00 788.50 1,701.50
AP
00432679
06/07/2023

LISA WISE CONSULTING
36,772.42 0.00 36,772.42
AP
00432680
06/07/2023

LOWES COMPANIES INC
311.77 0.00 311.77
AP
00432681
06/07/2023

MARIPOSA LANDSCAPES INC
24,816.95 0.00 24,816.95
AP
00432682
06/07/2023

MARK CHRISTOPHER INC
215.28 0.00 215.28
AP
00432683
06/07/2023

MARTINEZ, ALEC
1,952.90 0.00 1,952.90
AP
00432684
06/07/2023

MCFADDEN-DALE HARDWARE
114.17 0.00 114.17
***
AP
00432685
06/07/2023

MCMASTER-CARR SUPPLY COMPANY
400.75 118.48 519.23
AP
00432686
06/07/2023

MERRIMAC PETROLEUM INC

0.00 32,709.79 32,709.79
AP
00432687
06/07/2023

MEYERS, VICTORIA
103.00 0.00 103.00
AP
00432688
06/07/2023

MINUTEMAN PRESS

0.00 565.53 565.53
AP
00432689
06/07/2023

MONTGOMERY HARDWARE CO

0.00 522.59 522.59
AP
00432690
06/07/2023

MORALES, ROBERT

99.00 0.00 99.00
AP
00432691
06/07/2023

MOUNTAIN MOTOR SPORTS
11,301.30 0.00 11,301.30
AP
00432692
06/07/2023

MWI ANIMAL HEALTH
1,368.72 0.00 1,368.72
AP
00432693
06/07/2023

NAPA AUTO PARTS

0.00 108.05 108.05
07:17:23
06/12/2023
Current Date:

VLOPEZ - Veronica Lopez
Page:
5 Time:

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Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
5/25/2023 through 6/11/2023
Check No.

Check Date
Vendor Name
City Fire Amount
AP
00432694
06/07/2023

NOVELTY PRINTING INC

0.00 1,385.42 1,385.42
AP
00432695
06/07/2023
NV5 INC
22,423.05 0.00 22,423.05
***
AP
00432696
06/07/2023

ODP BUSINESS SOLUTIONS LLC
806.35 121.26 927.61
AP
00432697
06/07/2023

ONTARIO, CITY OF
18,500.81 0.00 18,500.81
AP
00432698
06/07/2023

PARKHOUSE TIRE INC
187.20 0.00 187.20
AP
00432699
06/07/2023

PATTERSON, MIKE

64.00 0.00 64.00
AP
00432700
06/07/2023

PAULINO, FRANCINE
152.88 0.00 152.88
AP
00432701
06/07/2023

PLANTE, PATRICIA

32.00 0.00 32.00
AP
00432702
06/07/2023

POLARIS EDUCATION FOUNDATION

33.00 0.00 33.00
AP
00432703
06/07/2023

PREMIER CHEVROLET OF BUENA PARK
35,552.63 0.00 35,552.63
AP
00432704
06/07/2023

PRISTINE UNIFORMS LLC

0.00 5,761.08 5,761.08
AP
00432705
06/07/2023

PSA PRINT GROUP
564.59 0.00 564.59
AP
00432706
06/07/2023

PUMPMAN LLC
2,312.00 0.00 2,312.00
AP
00432707
06/07/2023

RBM LOCK & KEY SERVICE

35.77 0.00 35.77
AP
00432708
06/07/2023

RDO EQUIPMENT COMPANY
883.66 0.00 883.66
AP
00432709
06/07/2023

REHABWEST INC
275.50 0.00 275.50
AP
00432711
06/07/2023

RENNE PUBLIC LAW GROUP
9,500.00 0.00 9,500.00
AP
00432712
06/07/2023

RESOURCE ENVIROMENTAL INC
10,223.61 0.00 10,223.61
AP
00432713
06/07/2023

RODRIGUEZ, GINA
103.00 0.00 103.00
AP
00432714
06/07/2023

RUFFIN, DANIELLA

18.98 0.00 18.98
AP
00432715
06/07/2023

SAFETY NETWORK TRAFFIC SIGNS INC
245.67 0.00 245.67
AP
00432716
06/07/2023

SAN BERNARDINO COUNTY
15,443.92 0.00 15,443.92
AP
00432717
06/07/2023

SAN BERNARDINO COUNTY CLERK

50.00 0.00 50.00
AP
00432718
06/07/2023

SAN BERNARDINO COUNTY SHERIFFS DEPT
2,107.98 0.00 2,107.98
AP
00432719
06/07/2023

SAN BERNARDINO CTY TAX COLLECTOR
300.00 0.00 300.00
AP
00432720
06/07/2023

SANDERS, KRAMER

98.50 0.00 98.50
AP
00432721
06/07/2023

SCHOOL OF ASTONISHMENT LLC
1,400.00 0.00 1,400.00
AP
00432722
06/07/2023
SCL

0.00 1,452.86 1,452.86
AP
00432723
06/07/2023

SHRED PROS
128.00 0.00 128.00
AP
00432724
06/07/2023

SIDEPATH INC
3,300.00 0.00 3,300.00
AP
00432725
06/07/2023

SIGN SHOP, THE
762.88 0.00 762.88
AP
00432727
06/07/2023

SITEONE LANDSCAPE SUPPLY LLC
17,155.52 0.00 17,155.52
AP
00432730
06/07/2023

SOCIAL VOCATIONAL SERVICES
3,433.25 0.00 3,433.25
AP
00432731
06/07/2023

SOUTH COAST AQMD

0.00 153.23 153.23
***
AP
00432733
06/07/2023

SOUTHERN CALIFORNIA EDISON
37,444.68 1,419.20 38,863.88
***
AP
00432734
06/07/2023

SOUTHERN CALIFORNIA EDISON
798.71 1,863.66 2,662.37
AP
00432735
06/07/2023

SOUTHERN CALIFORNIA NEWS GROUP
4,704.47 0.00 4,704.47
AP
00432736
06/07/2023

SOUTHERN CALIFORNIA NEWS GROUP
317.00 0.00 317.00
AP
00432737
06/07/2023

SPIEGEL, TANYA

25.41 0.00 25.41
AP
00432738
06/07/2023

STATEWIDE TRAFFIC SAFETY & SIGNS INC
9,481.95 0.00 9,481.95
AP
00432739
06/07/2023

STEVENS, PATRICIA
5,000.00 0.00 5,000.00
AP
00432740
06/07/2023

STOVER SEED COMPANY
4,401.59 0.00 4,401.59
AP
00432741
06/07/2023

SWANK MOTION PICTURES INC
2,190.00 0.00 2,190.00
AP
00432742
06/07/2023

TAGAY, JACK

42.17 0.00 42.17
AP
00432743
06/07/2023

TOXGUARD FLUID TECHNOLOGIES INC
664.11 0.00 664.11
AP
00432744
06/07/2023

TRIDEN GROUP CORP
6,405.00 0.00 6,405.00
AP
00432745
06/07/2023

TRIMARK ASSOCIATES INC
2,136.00 0.00 2,136.00
07:17:23
06/12/2023
Current Date:

VLOPEZ - Veronica Lopez
Page:
6 Time:

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Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
5/25/2023 through 6/11/2023
Check No.

Check Date
Vendor Name
City Fire Amount
AP
00432746
06/07/2023
U.S. BANK PARS ACCT #6746022500
1,024.73 0.00 1,024.73
AP
00432747
06/07/2023
U.S. BANK PARS ACCT #6746022500
16,909.88 0.00 16,909.88
AP
00432748
06/07/2023

UNIVERSAL FLEET SUPPLY

0.00 229.51 229.51
AP
00432749
06/07/2023
UPS
148.83 0.00 148.83
AP
00432750
06/07/2023

VALLEY POWER SYSTEMS INC

0.00 4,735.58 4,735.58
AP
00432751
06/07/2023

VERIZON WIRELESS - LA

0.00 5,805.68 5,805.68
AP
00432752
06/07/2023

VETS CHOICE RADIOLOGY
506.00 0.00 506.00
AP
00432753
06/07/2023

VICTOR MEDICAL COMPANY
293.93 0.00 293.93
AP
00432754
06/07/2023

VORTEX INDUSTRIES LLC
2,200.00 0.00 2,200.00
AP
00432755
06/07/2023

VSA INC
7,280.00 0.00 7,280.00
AP
00432756
06/07/2023

VULCAN MATERIALS COMPANY
1,123.99 0.00 1,123.99
***
AP
00432757
06/07/2023

WALTERS WHOLESALE ELECTRIC CO
1,827.73 480.05 2,307.78
***
AP
00432758
06/07/2023

WAXIE SANITARY SUPPLY
14,183.71 492.26 14,675.97
AP
00432759
06/07/2023

WEST COAST ARBORISTS INC
22,798.40 0.00 22,798.40
AP
00432760
06/07/2023

WESTLAND GROUP INC
3,782.50 0.00 3,782.50
AP
00432761
06/07/2023

WILL-BURT COMPANY, THE

0.00 1,565.36 1,565.36
AP
00432762
06/07/2023

WILSON & BELL AUTO SERVICE
150.00 0.00 150.00
AP
00432763
06/07/2023

WRIGHT, MAVERICK
5,000.00 0.00 5,000.00
AP
00432764
06/07/2023

YERO, ART
175.00 0.00 175.00
AP
00432765
06/08/2023

CHEN AND KRISTEN H PHILHOWER, JAY
12,384.34 0.00 12,384.34
AP
00432766
06/08/2023

WAWANESA GENERAL INSURANCE CO
10,000.00 0.00 10,000.00
$3,282,235.03
$3,405,334.06
$123,099.03
Note:

Grand Total:

Total Fire:

Total City:
*** Check Number includes both City and Fire District expenditures 07:17:23
06/12/2023
Current Date:

VLOPEZ - Veronica Lopez
Page:
7 Time:

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Page 22 ends

DATE:June 21, 2023
TO:Mayor and Members of the City Council
President and Members of the Boards of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Tamara L. Oatman, Finance Director
Veronica Lopez, Accounts Payable Supervisor
SUBJECT: Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $2,614.96 Dated May 25, 2023, Through June 11, 2023. (CITY/FIRE)
RECOMMENDATION:

Staff recommends City Council/Board of Directors of the Fire Protection District approve payment of demands as presented. Weekly check register amounts are $2,319.51 and $295.45 for the City and the Fire District, respectively.

BACKGROUND:

N/A

ANALYSIS:

N/A

FISCAL IMPACT:

Adequate budgeted funds are available for the payment of demands per the attached listing.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

N/A

ATTACHMENTS:

Attachment 1 - Weekly Check Register

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Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
So Calif Gas Company Only.

AND

CITY OF RANCHO CUCAMONGA
5/25/2023 through 6/11/2023
Check No.

Check Date
Vendor Name
City Fire Amount
***
AP
00432577
05/31/2023

SOCAL GAS
1,135.06 295.45 1,430.51
AP
00432728
06/07/2023

SOCAL GAS
102.56 0.00 102.56
AP
00432729
06/07/2023

SOCAL GAS
1,081.89 0.00 1,081.89
$2,319.51
$2,614.96
$295.45
Note:

Grand Total:

Total Fire:

Total City:
*** Check Number includes both City and Fire District expenditures 07:24:43
06/12/2023
Current Date:

VLOPEZ - Veronica Lopez
Page:
1 Time:

CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User:

Report:

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DATE:June 21, 2023
TO:Mayor and Members of the City Council
President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Elisa Cox, Assistant City Manager/Administrative Services Director Tamara L. Oatman, Finance Director
Jason A. Shields, Management Analyst II

SUBJECT: Consideration to Receive and File Current Investment Schedules as of May 31, 2023 for the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District. (CITY/FIRE)
RECOMMENDATION:

Staff recommends that the City Council/Board of Directors of the Fire Protection District receive and file the attached current investment schedules for the City of Rancho Cucamonga (City) and the Rancho Cucamonga Fire Protection District (District) as of May 31, 2023.

BACKGROUND:

The attached investment schedules as of May 31, 2023 reflect cash and investments managed by the Finance Department/Revenue Management Division and are in conformity with the requirements of California Government Code Section 53601 and the City of Rancho Cucamonga’s and the Rancho Cucamonga Fire Protection District’s adopted Investment Policies as approved on June 16, 2022.

ANALYSIS:

The City’s and District’s Treasurers are each required to submit a quarterly investment report to the City Council and the Fire Board, respectively, in accordance with California Government Code Section 53646. The quarterly investment report is required to be submitted within 30 days following the end of the quarter covered by the report. However, the City and District Treasurers have each elected to provide this report on a monthly basis.

FISCAL IMPACT:

None.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

The monthly investment schedule supports the City Council’s core value of providing and nurturing a high quality of life for all by demonstrating the active, prudent fiscal management of the City’s investment portfolio to ensure that financial resources are available to support the various services the city provides to all Rancho Cucamonga stakeholders.

ATTACHMENTS:

Attachment 1 - Investment Schedule (City)
Attachment 2 - Investment Schedule (Fire)

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City of Rancho Cucamonga
Summary of Cash and Investments with Fiscal Agents
For the Month Ended
5/31/2023
Trustee and/or
Paying Agent
Purchase Maturity Cost
Bond Issue/Description Account Name Trust Account # Fund Investment Date Date* Yield Value CFD 2003-01 Improvement Area 1 (2013) Wells Fargo Reserve Fund Agency Project
46571801
46571807
46571808
46571800
46571806
46571805
865 Money Market Fund
614 Money Market Fund
615 Money Market Fund
864 Money Market Fund
614 Money Market Fund
864 Money Market Fund
9/1/2013
9/1/2013
9/1/2013
9/1/2013
9/1/2013
9/1/2013
N/A
N/A
N/A
N/A
N/A
N/A

0.01%

0.01%
$
$
$
$
$
$
$
1,431,479.73
79,851.44
196,872.99
514.21
Cultural Center Fund
Bond Fund
Developer Project
Special Tax
100,663.88
20,268.93
1,829,651.18
CFD 2003-01 Improvement Area 2 (2013)
CFD No 2004-01 Rancho Etiwanda Series
Wells Fargo
Wells Fargo
Bond Fund 46659800
46659801
46659805
866 Money Market Fund
867 Money Market Fund
866 Money Market Fund
12/1/2013
12/1/2013
12/1/2013
N/A
N/A
N/A

0.01%

0.01%
$
$
$
$

80.48 133,827.39
1,903.21
Reserve Fund
Special Tax Fund
135,811.08
Admin Expense Fund
Bond Fund
48436802
48436800
48436801
48436807
48436809
Money Market Fund
820 Money Market Fund
821 Money Market Fund
820 Money Market Fund
617 Money Market Fund
N/A
N/A
N/A
N/A
N/A

0.01%

0.01%
$ -
942.55
Reserve Fund
Special Tax Fund
Project Fund
1,199,499.19
17,114.38
46,160.04
1,263,716.16$
$2014 Rancho Summit Wells Fargo Cost of Issuance Fund
Bond Fund
48709906
48709900
48709901
48709907
48709908
48709903
48709904
Money Market Fund
858 Money Market Fund
859 Money Market Fund
858 Money Market Fund
Money Market Fund
N/A
N/A
N/A
N/A
N/A
N/A
N/A
-
182.21
Reserve Fund 262,128.89
Sepcial Tax Fund
Rebate Fund
3,734.25
-
Redemption Fund
Prepayment Fund
Money Market Fund -
-Money Market Fund
$
$
266,045.35
CFD No. 2000-01 South Etiwanda Union Bank
Union Bank
Union Bank
Rancho Cucamonga 2015 CFD2000-1 AGY
Special Tax Fund
6712140200
6712140201
6712140202
6712140203
6712140204
7/30/2015
7/30/2015
7/30/2015
7/30/2015
7/30/2015
N/A
N/A
N/A
N/A
N/A
-
258.26

3.93 852 Money Market Fund
852 Money Market Fund
Money Market Fund
Bond Fund
Prepayment Fund -
Reserve Fund 853 Money Market Fund 0.00%

0.00%
23,062.92
23,325.11$
CFD No. 2000-02 Rancho Cucamonga Corporate Park Rancho Cucamonga 2015 CFD2000-2 AGY Special Tax Fund
6712140300
6712140301
6712140302
6712140303
6712140304
Money Market Fund
856 Money Market Fund
856 Money Market Fund
Money Market Fund
7/30/2015
7/30/2015
7/30/2015
7/30/2015
7/30/2015
N/A
N/A
N/A
N/A
N/A
$
$
$
$
-
2,373.50

39.25Bond Fund
Prepayment Fund -
Reserve Fund 857 Money Market Fund 211,773.38
214,186.13$
$CFD No. 2001-01 IA 1&2, Series A Rancho Cucamonga 2015 CFD2001-1 AGY Special Tax Fund
6712140400
6712140401
6712140402
Money Market Fund
860 Money Market Fund
860 Money Market Fund
7/30/2015
7/30/2015
7/30/2015
N/A
N/A
N/A
-
3,478.71
140.26Bond Fund
I:\FINANCE\SALINA\Fiscal Agent Stmts\_Fiscal Agent Statements Workbook Template.xlsx Summary Report Page 1

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City of Rancho Cucamonga
Summary of Cash and Investments with Fiscal Agents
For the Month Ended
5/31/2023
Trustee and/or
Paying Agent
Purchase Maturity Cost
Bond Issue/Description Account Name
Prepayment Fund
Trust Account # Fund Investment Date Date* Yield Value
6712140403
6712140404
Money Market Fund 7/30/2015
7/30/2015
N/A
N/A
-
Reserve Fund 861 Money Market Fund 0.00% 307,713.36
311,332.33$
$CFD No. 2001-01 IA3, Series B Union Bank
Union Bank
Union Bank
Rancho Cucamonga 2015 CFD2001-1 AGY
Special Tax Fund
6712140500
6712140501
6712140502
6712140503
6712140504
Money Market Fund
862 Money Market Fund
862 Money Market Fund
Money Market Fund
7/30/2015
7/30/2015
7/30/2015
7/30/2015
7/30/2015
N/A
N/A
N/A
N/A
N/A
-
337.84

13.58Bond Fund
Prepayment Fund -
Reserve Fund 863 Money Market Fund 0.00%

0.00%

0.00%
29,875.61
30,227.03$
$CFD No. 2006-01 Vintner's Grove Rancho Cucamonga 2015 CFD2006-1 AGY Special Tax Fund
6712140600
6712140601
6712140602
6712140603
6712140604
Money Market Fund
869 Money Market Fund
869 Money Market Fund
Money Market Fund
7/30/2015
7/30/2015
7/30/2015
7/30/2015
7/30/2015
N/A
N/A
N/A
N/A
N/A
-
1,502.38

95.71Bond Fund
Prepayment Fund -
Reserve Fund 870 Money Market Fund 131,102.02
132,700.11$
$CFD No. 2006-02 Amador on Rt. 66 Rancho Cucamonga 2015 CFD2006-2 AGY Special Tax Fund
6712140700
6712140701
6712140702
6712140703
6712140704
Money Market Fund
871 Money Market Fund
871 Money Market Fund
Money Market Fund
7/30/2015
7/30/2015
7/30/2015
7/30/2015
7/30/2015
N/A
N/A
N/A
N/A
N/A
-
905.57

56.85Bond Fund
Prepayment Fund -
Reserve Fund 872 Money Market Fund 79,358.35
80,320.77$
TOTAL CASH AND INVESTMENTS WITH FISCAL AGENTS $ 4,287,315.25 * Note: These investments are money market accounts which have no stated maturity date as they may be liquidated upon demand.

I:\FINANCE\SALINA\Fiscal Agent Stmts\_Fiscal Agent Statements Workbook Template.xlsx Summary Report Page 2

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DATE:June 21, 2023
TO:President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Mike McCliman, Fire Chief
Augie Barreda, Deputy Fire Chief
Darci Vogel, Fire Business Manager
SUBJECT: Consideration of the Automatic Aid and Mutual Aid Agreement Between the Rancho Cucamonga Fire Protection District and the City of Ontario. (FIRE)
RECOMMENDATION:

Staff recommends that the Fire Board authorize the Fire Chief to execute the Automatic Aid and Mutual Aid Agreement between the Rancho Cucamonga Fire Protection District and the City of Ontario.

BACKGROUND:

Automatic Aid and Mutual Aid Agreements provide a valuable public safety service by providing rapid dispatch of the closest ﬁre resource to life-threatening emergencies or ﬁres. Automatic Aid refers to the immediate dispatch of a fire or emergency unit to the jurisdiction of the requesting agency under predetermined terms and conditions agreed upon within the Agreement and the corresponding Operating Plan, which define the process for implementing the Agreement. This is an immediate response that does not require authorization from the on-duty Battalion Chief.

Mutual Aid refers to the request of resources based on the needs determined by the persons or entities managing the incident. This response is subject to authorization by the on-duty Battalion Chief.

Since the late 1970's, the Rancho Cucamonga Fire Protection District (then known as the Foothill Fire District) has entered into an Automatic Aid and Mutual Aid Agreement (“Agreement”) with neighboring fire agencies. These agencies have fire stations that are strategically placed in geographical locations that allow for the most expeditious emergency response throughout each city. Due to the shared borders between the cities, a neighboring fire station may be in closer proximity than the agency having jurisdiction. The sharing of agreed-upon resources between each jurisdiction allows for the most effective emergency response by providing the shortest response time to a call for service.

The Fire District and City of Ontario first entered into an Agreement with one another as part of a regional agreement with the “West End Agencies” that included the cities of Montclair, Upland, Fontana, and Chino. That agreement was executed in 1988 and has not been updated since that time.

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1 8
9 9
ANALYSIS:

The Fire District and Ontario Fire Department have worked cooperatively to establish a new Automatic Aid and Mutual Aid Agreement specific to current response needs, including high- priority EMS calls, structure fire responses, and rescue responses.

The computer aided dispatch (CAD) upgrades currently being made at the Ontario Fire Department Dispatch Center will allow for integration with CONFIRE’s CAD system. This integration will provide a rapid and seamless sharing of resources between agencies, thus allowing for this Agreement to be fully implemented benefiting the citizens within each agency’s jurisdiction.

If approved, Staﬀ recommends the eﬀective date of the Agreement shall be the date on which the following conditions are met: (A) It is approved by the legislative bodies of both parties; and (B) the Operating Plan in the Agreement is negotiated and executed by both parties to the Agreement.

The Fire Chief of each agency will be provided the authority on behalf of the parties to negotiate and serve as the designated signatory on the Operating Plan, without requiring this agreement to return to either party’s legislative body.

The Agreement will be renewed every five (5) years in order to allow for response plan updates.

FISCAL IMPACT:

Approval of this Agreement may have a minimal indirect ﬁscal impact to the City according to the fundamentals of the California Master Mutual Aid System. Requests for mutual aid will be provided with no ﬁnancial reimbursement; however, based on the duration and complexity of an incident, agencies receiving mutual aid are responsible for logistical support to all mutual aid personnel and equipment. There are also reciprocity beneﬁts to the parties.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

This item brings together portions of the Council’s vision and core value by providing a sustainable City and promoting a safe and healthy community for all. This is accomplished by partnering with our neighboring fire agencies to share resources in order to provide the most effective emergency response with the shortest response time to a call for service.

ATTACHMENTS:

Attachment 1 – Agreement for Automatic Aid and Mutual Aid Between RCFPD and OFD

Page 92 ends

AGREEMENT FOR AUTOMATIC AID and MUTUAL AID

BETWEEN

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
AND

CITY OF ONTARIO
This Agreement is made and entered into by and between the Rancho Cucamonga Fire Protection District (herein referred to as "THE AGENCY") and the CITY OF ONTARIO (herein referred to as ''THE CITY").

WITNESS ETH:

WHEREAS, each of the parties to this Agreement maintains equipment and personnel for the suppression of fires and the management of other emergency incidents occurring within areas under their respective jurisdictions, and are legally empowered to provide fire protection and rescue services within their respective jurisdictions; and, WHEREAS, it is in the best interest of the citizens served by THE AGENCY and THE CITY for each party to provide the most expeditious response to suppress fires and render other emergency services; and
WHEREAS, each party is desirous of providing to the other a reasonable and reciprocal exchange of fire, rescue, and emergency medical services on a day-to-day basis; and WHEREAS, each party agrees that this Agreement is not intended to supplement, release, or replace each party's obligation to provide fire protection and rescue services within their respective jurisdiction; and
WHEREAS, each of the parties to this Agreement participate in the California Disaster and Civil Defense Master Mutual Aid Agreement with the State of California pursuant to the California Emergency Services Act for purposes of requesting mutual aid in connection with any incident which cannot be handled adequately by the party's respective fire department; and
WHEREAS, the parties to this Agreement are authorized to render aid to each other pursuant to Government Code sections 55632 and 6500-6522 and Health and Safety Code sections 13050, 13863 and 13877.

NOW, THEREFORE, in consideration of these mutual covenants, the parties agree to undertake aid under the terms, provisions, and conditions hereinafter provided.

A. MUTUAL AID:

1. "Mutual Aid" is defined as the request of resources based on the needs determined by the persons or entities managing the incident, and subject to authorization by the responding party for each request.

2. "Requesting Party" shall mean any party to this Agreement that requests fire protection or emergency services within its jurisdiction from the other party to this Agreement.

Attachment 1

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3. "Responding Party" shall mean any party to this agreement that receives a request for fire protection or emergency services within its jurisdiction from the other party to this Agreement.

4. THE CITY and AGENCY agree to provide Mutual Aid for emergency incidents that do, or may, exceed the Requesting Party's capabilities.

5. Mutual Aid responses from either party shall include personnel, equipment, material, and supplies such as are usually and customarily used within the Responding Party's jurisdiction, subject to each party's ability to exercise the right to reimbursement as provided in section 11 herein. Mutual Aid, for purposes of this Agreement, shall include requests for station coverage when one of the parties to this Agreement is experiencing a reduction in station personnel as a result of an incident occurring in the Requesting Party's jurisdiction.

6. AGENCY will, upon notification from its primary dispatch facility, and with approval of its Duty Officer, respond with the requested type of emergency equipment to an incident within THE CITY's jurisdictional boundaries. THE CITY will, upon notification from its primary dispatch facility, and with approval of its Duty Officer, respond with the requested type of emergency equipment to an incident within AGENCY's jurisdictional boundaries. Resources requested by either AGENCY or THE CITY will be considered top priority, will be sent as expeditiously as possible to the Requesting Party, and will be released by the Requesting Party as soon as possible.

7. The terms of providing Mutual Aid, as listed in Section 6, are conditional upon the availability of resources from the Responding Party. Neither AGENCY nor THE CITY, in rendering aid to the other, shall be obligated to reduce its own resources to the extent that a situation is created that is detrimental to its citizens. The Duty Officer in charge of the assisting agency shall make such determination.

8. It is mutually understood and agreed that this Agreement does not relieve either party hereto from the necessity and obligation of using its own resources for furnishing fire and/or rescue response services within any part of its own jurisdiction, and that the Responding Party's response to a request for aid will be dependent upon the existing emergency conditions within its own jurisdiction and the status of its resources at the time of the request. If the Responding Party cannot respond under this Agreement, it must immediately notify the Requesting Party.

9. Details as to amounts and types of assistance to be dispatched, area to be assisted, methods of dispatching and communications, methods of requesting aid, and positions authorized to send and receive such requests shall be recorded in an Operating Plan which is signed by the Fire Chiefs of AGENCY and THE CITY, and which will be attached to this Agreement as Attachment "A" and made a part hereof by this reference.

The Parties shall meet annually before July 1st of each year to review and update, if necessary, the Operating Plan.

10. In those instances where the Responding Party arrives before the Requesting Party, the Responding Party will take the necessary action dictated by the situation. However, it is assumed that the Requesting Party will arrive shortly after the arrival of the Responding Party. Thereafter, the responsibility for managing the situation will be immediately assumed by the Requesting Party upon its arrival at the scene, subject to

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a brief period of time built in for the sharing of information between the two departments and the transition of responsibility for the incident. The Responding Party's personnel will then be under the direction of the officer-in-charge of the Requesting Party. It is further agreed that the Responding Party will be a priority release from the scene as soon as is practical by the Requesting Party.

11. Neither AGENCY nor THE CITY shall be obligated to reimburse the other for any action taken or aid rendered hereunder, or for any use of materials, damage to equipment, or liability, or claims incurred which may occur in the course of rendering assistance herein provided unless specified in another binding agreement. It shall be the responsibility of the Requesting Party to utilize the personnel, resources, and equipment of the Responding Party only to the extent that use of such resources is required to bring the emergency under control.

12. Nothing herein shall preclude either party from making claims to signatories of the State of California Cooperative Agreement for Local Government Fire Suppression (Five-Party Agreement), nor any other reimbursement or claim instrument which may arise during the life of this Agreement, if all other criteria for such a claim have been met.

13. When service is rendered, THE CITY shall have the option to recover costs, when authorized by law, by participating in AGENCY's Cost Recovery Program. In turn, AGENCY shall have the option to recover costs, when authorized by law, by participating in THE CITY's Cost Recovery Program. Such authorized cost recovery situations may include, but are not limited to, hazardous material incidents, response to or investigation of illegally set fires, and special rescue services. Cost recovery may also be reimbursed via permissible State or Federal funding sources. The Responding Party shall submit the designated forms to the Requesting Party for processing. The Requesting Party shall attempt collection on behalf of the Responding Party, and if the cost recovery claim is successful, the money collected shall be returned to the Responding Party, minus the actual cost for processing the claim. The Parties understand that any amount paid for services under this Agreement is the result of a negotiated agreement and it is not imposed for purposes of Article XIII C, section 1 of the California Constitution. The Parties further understand, and hereby agree, that the intent of each party is to make the other whole for assistance provided under this Agreement, to the extent possible and as authorized by law, by cooperating with one another to facilitate incident follow-up and submission of any necessary documentation so as to pursue all available cost recovery efforts.

14. Each party shall be fully responsible for all repairs, maintenance, and upkeep, including gas, oil, lubrication, parts replacement, and repair of casualty damage of its own equipment which is used, pursuant to this Agreement, outside of its normal jurisdiction or municipal boundaries. However, during prolonged ( eight hours or more) suppression activities, the Requesting Party shall replenish fuel as needed and provide necessary minor maintenance on responding equipment to keep it operational during the event.

15. Any chemical agents or expandable supplies used during the incident by the Responding Party shall be replenished by the Requesting Party.

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B. AUTOMATIC AID:

1. "Automatic Aid" is defined for purposes of this Agreement as the immediate dispatch of a fire or emergency unit within the jurisdiction of the Requesting Party under predetermined terms and conditions agreed upon by the parties to this Agreement and the Operating Plan which will be set forth in Attachment "A" hereto. Automatic Aid, for purposes of this Agreement, shall not include requests for station coverage as a result of an incident occurring within the Requesting Party's jurisdiction.

2. Automatic Aid shall be limited to the areas identified in the boundary maps. (Attachments "B" and "C"). Attachments "B" and "C" are hereby made a part of this Agreement by this reference.

3. AGENCY will, upon notification from its primary dispatch facility that services are sought by the Requesting Party, respond with the pre-identified type of emergency equipment to an emergency incident within THE CITY's jurisdictional boundaries as identified in Attachment "C." This is to be an immediate response, not requiring individual authorization of the Duty Officer, and is to be considered an initial attack resource.

Should THE CITY request additional units, the AGENCY Duty Officer shall be notified and that request shall be classified and handled as a "mutual aid" request, subject to discretionary approval by the Duty Officer.

4. THE CITY will, upon notification from its primary dispatch facility that services are sought by the Requesting Party, respond with the pre-identified type of emergency equipment to an emergency incident within AGENCY's jurisdictional boundaries identified in Attachment "B." This is to be an immediate response, not requiring individual authorization of the Duty Officer, and is to be considered an initial attack resource.

Should AGENCY request additional units, THE CITY's Duty Officer shall be notified, and that request shall be classified and handled as "mutual aid" request, subject to discretionary approval by the Duty Officer.

5. Details as to amounts and types of assistance to be automatically dispatched, methods of dispatching and communications, shall be recorded in an Operating Plan which is signed by the Fire Chiefs of AGENCY and THE CITY, and which will be attached to this Agreement as Attachment "A" and made a part hereof by this reference. The Parties shall meet annually before July 1st of each year to review and update, if necessary, the Operating Plan.

6. The terms listed in Sections 2 through 5 above are conditional upon the availability of resources from the Responding Party. Neither party, in rendering aid to the other, shall be obligated to send resources that are previously committed to incidents in progress or to the extent that a situation is created that is detrimental to its citizens. The Duty Officer in charge of the Responding Party shall make such determination, based upon current circumstances in the Responding Party's jurisdiction, available equipment and personnel, and the Duty Officer's own best judgment. If the Duty Officer determines a response is not possible under the circumstances, he or she shall inform the Requesting Party of that fact as expeditiously as possible.

7. In those instances where an Responding Party arrives before the Requesting Party, the Responding Party will take the necessary action dictated by the situation. However, it is assumed that the Requesting Party will arrive shortly after the arrival of the Responding

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Party. Thereafter, the responsibility for managing the situation will be immediately assumed by the Requesting Party upon its arrival at the scene. The Responding Party's personnel will be under the direction of the officer-in-charge of the Requesting Party. It is further agreed that the Responding Party will be released from the scene as soon as is practical by the Requesting Party.

8. It is mutually understood and agreed that this Agreement does not relieve either party hereto from the necessity and obligation of using its own resources for furnishing fire response services within any part of its own jurisdiction, and that the Responding Party's response to a request for aid will be dependent upon the existing emergency conditions within its own jurisdiction and the status of its resources. If the Responding Party cannot respond under this Agreement, it must immediately notify the Requesting Party.

9. Neither AGENCY nor THE CITY shall be obligated to reimburse the other for any action taken or aid rendered hereunder, or for any use of materials, damage to equipment, or liability, or claims incurred which may occur in the course of rendering assistance herein provided for. It shall be the responsibility of the Requesting Party to utilize the personnel, resources, and equipment of the Responding Party only to the extent that use of such resources is required to bring the emergency under control.

10. When service is rendered, THE CITY shall have the option to recover costs, when authorized by law, by participating in AGENCY's Cost Recovery Program. In turn, AGENCY shall have the option to recover costs, when authorized by law, by participating in THE CITY's Cost Recovery Program. Such authorized cost recovery situations may include, but are not limited to, hazardous material incidents, response to or investigation of illegally set fires, and special rescue services. Cost recovery may also be reimbursed via permissible State or Federal funding sources. The Responding Party shall submit the designated forms to the Requesting Party for processing. The Requesting Party shall attempt collection on behalf of the Responding Party, and if the cost recovery claim is successful, the money collected shall be returned to the Responding Party, minus the actual cost for processing the claim. The Parties understand that any amount paid for services under this Agreement is the result of a negotiated agreement and it is not imposed for purposes of Article XIII C, section 1 of the California Constitution. The Parties further understand, and hereby agree, that the intent of each party is to make the other whole for assistance provided under this Agreement, to the extent possible and as authorized by law, by cooperating with one another to facilitate incident follow-up and submission of any necessary documentation so as to pursue all available cost recovery efforts.

11. Each party shall be fully responsible for all repairs, maintenance, and upkeep, including gas, oil, lubrication, parts replacement, and repair of casualty damage of its own equipment which is used, pursuant to this Agreement, outside of its normal jurisdiction or municipal boundaries. However, during prolonged (eight hours or more) suppression activities, the Requesting Party shall replenish fuel as needed and provide necessary minor maintenance on responding equipment to keep it operational during the event.

12. Any chemical agents or expandable supplies used during the incident by the Responding Party shall be replenished by the Requesting Party.

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C. BOUNDARY DROP:

1. For purposes of this Agreement, "Boundary Drop" shall mean the use of the closest fire unit regardless of jurisdiction.

2. AGENCY and THE CITY agree to participate in Boundary Drop, to adhere as closely as practical to the "closest resource concept" for the agreed upon call types identified in this Agreement.

3. Details as to amounts and types of assistance to be automatically dispatched under Boundary Drop, and preferred methods of dispatching and communications, shall be recorded in the Operating Plan to be incorporated in this Agreement as Attachment "A." D. INDEMNIFICATION:

In lieu of and notwithstanding the pro rata risk allocation which might otherwise be imposed between the parties pursuant to Government Code 895.6, the parties hereby agree that all losses or liabilities incurred by a party in connection with this Agreement shall not be shared pro rata. Instead, pursuant to Government Code section 895.4, each party hereto agrees to fully indemnify and hold harmless the other party as set forth below.

THE CITY and THE AGENCY (each, an "Indemnifying Agency") agree to defend, indemnify, and save harmless each other agency (each, an "Indemnified Agency") from any and all claims, demands, liabilities, expenses and defense costs of the Indemnified Agency, and/or causes of action of any nature whatsoever, including, but not limited to, any action for injury to or death of persons, or loss of or damage to property, in any manner arising out of or connected with any act or omission attributable to the Indemnifying Agency's performance under this Agreement, except that the CITY will not be responsible or liable to the AGENCY for any damage or liability occurring by reason of AGENCY's sole negligent acts or omissions, or willful misconduct in connection with or arising out of any performance, authority, or jurisdiction under this Agreement, and the AGENCY will not be responsible or liable to the CITY for any damage or liability occurring by reason of CITY's sole negligent acts or omissions, or willful misconduct in connection with or arising out of any performance, authority, or jurisdiction under this Agreement.

E. COMPARATIVE FAULT:

In the event that AGENCY and THE CITY are determined to be comparatively at fault for any claim, action, loss or damage which results from their respective obligations under this Agreement, AGENCY and/or THE CITY shall indemnify the other to the extent of its comparative fault.

F. INSURANCE:

AGENCY and THE CITY are authorized self-insurance public entities for purposes of Professional Liability, General Liability, Automobile Liability, Workers' Compensation, and Property Damage insurance obligations, and warrant that through their respective programs of self-insurance, they have adequate coverage or resources to protect against liabilities arising out of the performance of the terms, conditions, or obligations of this Agreement. Either party may request that the other party furnish satisfactory evidence of the required insurance coverage upon request. Each party agrees to provide the other thirty (30) days' advance written notice of any cancellation, termination, or lapse of any of

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the insurance or self-insurance coverage. Failure to maintain insurance as required in this Agreement is a material breach of contract and may be grounds for termination of the Agreement.

G. STANDARD OF CARE:

Nothing in the provisions of this Agreement is intended to affect the legal liability of either party to the Agreement by imposing a standard of care that is different from the standard of care otherwise required under the law applicable to each party.

H. RELATIONSHIP OF THE PARTIES:

None of the provisions of this Agreement are intended to create, nor shall be deemed or construed to create, any relationship between the parties other than that of independent parties contracting with each other for the purpose of effecting the provisions of this Agreement. The parties are not, and will not be construed to be, in a relationship of joint venture, partnership, or employer-employee. Neither party has the authority to make any statements, representations, or commitments of any kind on behalf of the other party, or to use the name of the other party in any publication or advertisements, except with the written consent of the other party or as explicitly provided herein. Each party will be solely responsible for the acts and omissions of its officers, agents, employees, contractors, and subcontractors, if any.

I. AGREEMENT NOT FOR BENEFIT OF THIRD PARTIES:

This Agreement shall not be construed as, or deemed to be, an agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action hereunder for any cause whatsoever.

J. NONDISCRIMINATION:

Each party shall comply with all applicable federal, state, and local laws and regulations.

Such laws include but are not limited to the following: Title VII of the Civil Rights Act of 1964 as amended; Americans with Disabilities Act of 1990; the Rehabilitation Act of 1973 (Sections 503 and 504 ); California Fair Employment and Housing Act (Government Code Sections 12900 et seq.); California Code of Regulations, Title 11, Division 4, Chapter 5; and California Labor Code Sections 1101 and 1102. Neither Party shall discriminate against any subcontractor, employee, applicant or any person for employment or in the provision of services because of age, race, color, national origin, ancestry, religion, sex/gender, sexual orientation, mental disability, physical disability, medical condition, political beliefs, organizational affiliations, or marital status.

K. WAIVER OF BREACH:

A waiver of breach of any provision of this Agreement by either party shall not operate as a waiver of any subsequent breach of the same or any other provisions of this Agreement.

L. APPLICABLE LAWS:

At all times during the term of this Agreement, AGENCY and THE CITY shall comply with all applicable laws, ordinances, rules and regulations of the United States of America and the State of California, including all agencies and subdivisions thereof.

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M. GENERAL PROVISIONS:

Unless otherwise specifically prescribed in this Agreement, the following provisions shall govern its interpretation and construction.

1. When consistent with the context of the Agreement, words used in the present tense include the future tense, words in the plural number include the singular number, and words in the singular number include the plural number.

2. Time is of the essence of this Agreement. Neither AGENCY nor THE CITY shall be relieved of its obligation to comply promptly with any provisions of this Agreement by any failure of the other party to enforce prompt compliance with any of its provisions.

3. Every duty and every act to be performed by either party imposes an obligation of good faith on the party to perform such duty or act.

4. This Agreement must be authorized by the legislative body for each contracting party before it can take effect.

5. This Agreement may not be amended or altered without the written consent of each party. The Fire Chiefs of each party, or their designee(s), shall have the authority to negotiate, execute, and make additions, deletions, or other technical amendments to the Attachments to this Agreement, including the areas in which aid is to be provided and the resources included as part of Attachment "A," the Operating Plan.

Such changes shall be made in writing only upon the Fire Chiefs' mutual agreement, and shall not require written amendment of this Agreement by the parties.

6. If any term, covenant, condition, or provision of this Agreement, or the application thereof to any person or circumstance, shall to any extent be held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the terms, covenants, conditions, and provisions of this Agreement, or the application thereof to any person or circumstance, shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby.

N. TERM AND TERMINATION: MODIFICATION:

1. The effective date of this Agreement shall be the date on which both of the following conditions are met: (1) it is approved by the legislative bodies of both AGENCY and the CITY, and (2) the Operating Plan referenced herein as Attachment A is negotiated and executed by both Parties to this Agreement. For purposes of executing the Operating Plan, the Fire Chief of the AGENCY and the Fire Chief of the CITY are provided the authority on behalf of the parties to negotiate and serve as the designated signatory on the Operating Plan, without requiring this Agreement to return to either party's legislative body. Following the effective date, the term will extend automatically for a period of five (5) years, unless earlier terminated by either party in accordance with section N.2., below.

2. Either party may, by written notice to the other party, terminate this Agreement at any time and without cause by giving written notice to the other party of such termination, and specifying the effective date thereof, which date is at least ninety

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(90) days after the date of such notice. The Agreement may be modified only upon mutual written assent of both parties, in accordance with section M.5., above.

0. NOTICE; MISCELLANEOUS:

1. All notices, reports, or demands required to be given in writing under this Agreement shall be deemed to be given when delivered personally to the person designated below, or his successor, or when five (5) days have elapsed after it is deposited in the United States mail in a sealed envelope, with registered or certified mail postage prepaid, or on the next addressed business day if sent by express mail or overnight air courier to the party to which the notice is being given, as follows:

AGENCY:

Rancho Cucamonga Fire Protection District
Attn: Fire Chief
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
THE CITY:

City of Ontario
Attn: Fire Chief
303 East B Street
Ontario, CA 91764
Either party upon written notice may change such addresses to the other party given as provided in this section.

2. It is understood that this Agreement will in no way affect or have any bearing on the existing California Master Mutual Aid Agreement.

P. CAPTIONS:

The paragraph captions and headings in this Agreement are for convenience and reference purposes only and shall not affect in any way the meaning or interpretation of this Agreement.

Q. DISTRICT REPRESENTATIVES:

1. THE CITY's Representative - THE CITY hereby designates THE CITY Fire Chief, or his or her designee, to act as its representative for the performance of this Agreement.

THE CITY's Representative shall have the full authority to represent and act on behalf of THE CITY for all purposes under this Agreement. THE CITY's Representative shall supervise and direct the services, using their best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the services under this Agreement.

2. AGENCY's Representative - AGENCY hereby designates its Fire Chief, or his or her designee, to act as its representative for the performance of this Agreement. AGENCY's Representative shall have the full authority to represent and act on behalf of AGENCY for all purposes under this Agreement. AGENCY's Representative shall supervise and direct the services, using their best skill and attention, and shall be responsible for all

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means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the services under this Agreement.

R. VENUE:

The venue of any action or claim brought by any party to the Agreement will be the Superior Court of San Bernardino County. Each party hereby waives any law or rule of the court, which would allow them to request or demand a change of venue. If any action or claim concerning the Agreement is brought by any third-party and filed in another venue, the parties hereto agree to use their best efforts to obtain a change of venue to San Bernardino County.

S. NO ASSIGNMENT:

This Agreement shall be binding on the successors and assignees of the parties hereto, except that no party shall assign this Agreement without the prior written consent of the other party.

IN WITNESS WHEREOF, this Agreement has been executed and approved and is effective and operative as to each of the parties are herein provided.

FIRE DEPARTMENT
Name:

Raymond J. Gayk, Fire Chief
City of Ontario Fire Department
Date !.f_ l Ii I un J
---+-(+---'----,/f------C----=-
-=--=-----
-

RANCHO C

DISTRICT
Name:

ONGA FIRE PROTECTION
Mike McCliman, Fire Chief
Rancho Cucamonga Fire Protection District

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Attachment "A"

OPERATING PLAN BETWEEN

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
AND

CITY OF ONTARIO

INTRODUCTION
The purpose of this Operating Plan is to define the process for implementing the Automatic and Mutual Aid Agreement between the Rancho Cucamonga Fire Protection District ("AGENCY") and the City of Ontario ("the CITY") (collectively referred to as the "Agreement" or "Plan"). This Plan consists of the following terms and obligations of the parties:

I. Automatic Aid
The CITY shall provide Automatic Aid to AGENCY areas identified on Attachment "B".

The CITY shall provide the same type and level of service as it would provide to its own service area on initial alarm. Resource needs beyond the initial alarm shall be the responsibility of AGENCY, although assistance may be provided as Mutual Aid by the CITY in accordance with the Agreement.

AGENCY shall provide Automatic Aid to the CITY areas identified in Attachment "C".

AGENCY shall provide the same type and level of service as it would provide to its own service area on initial alarm. Resource needs beyond this initial response shall be the responsibility of THE CITY, although assistance may be provided as Mutual Aid by AGENCY in accordance with the Agreement.

Boundary Drop
AGENCY and THE CITY agree to participate in Boundary Drop, as that term is defined in the Agreement, to the extent identified in this Agreement. The resources dispatched to an incident type under Boundary Drop will be dispatched according to the Requesting Party's response plan built in CAD and pre-approved by the Responding Agency's Fire Chief.

Response plan updates that may affect the other Party shall not be made without review and approval of the affected Party's Fire Chief. Without specific approval from the Responding Party, response plans shall not be built to request more than two (2) Boundary Drop units to any single incident. Boundary Drop units may include Type I and Ill Engines but not more than one (1) Truck. Resource needs beyond the Boundary Drop agreement shall be handled under Mutual Aid. It is agreed that AGENCY or THE CITY, acting through the Fire Chiefs or their designee( s ), shall have the authority to jointly make day-to-day operational updates to the response plans of the agreed upon call types, which updates are conditional upon the availability of resources from the Responding Party. Notifications of any operational updates will be sent to both agencies and any affected dispatch center.

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Mutual Aid
Any request beyond Automatic Aid or Boundary Drop shall be considered Mutual Aid, as that term is defined in the Agreement. Immediately upon receiving a Mutual Aid request, the Responding Party's dispatch center shall contact the Responding Party's Duty Officer to approve or deny the request. Mutual Aid boundaries are at the discretion of the Responding Party's Duty Officer.

IV. Types of Mutual Aid Equipment
May include Type 1 and Type 3 Engines, Water Tenders, or Trucks; Hazardous Materials Units; Technical Rescue Units; or any other equipment or personnel which may be requested pursuant to California Master Mutual Aid (MMA) or Assistance by Hire (ABH), such as Hand Crews or Dozers, and which are subject to approval by the Responding Party.

V. Incident Response
Automatic Aid and Boundary Drop resources will be the closest available, as determined by the Responding Party's dispatch center. Mutual Aid resources will be the closest, most appropriate available, as determined by the Responding Party's Duty Officer.

VI. Incident Communications
Units shall be dispatched on their agency standard frequency. While en route, the jurisdictional dispatch center will establish the appropriate command and tactical frequencies.

VII. Incident Management
As resources arrive command responsibility is transferred through the following succession: (1) first arriving Company Officer, who may pass command to (2) second arriving Company Officer, then responsibility for managing the incident shall be immediately assumed by (3) the jurisdictional department upon its arrival.

The assisting fire department personnel will be under the direction of the officer-in charge of the jurisdictional department. All incidents will be managed under the Incident Command System (ICS).

FIRE DEPARTMENT
For City of Ontario

RANCHO CUCAMONGA FIRE PROTECTION

DISTRICT
By: -------------- By: ----------------
Name: Name: ------------- ---------------
Raymond J. Gayk, Fire Chief Mike McCliman, Fire Chief
City of Ontario Fire Department Rancho Cucamonga Fire Protection District Date: Date: ----------- -------------

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Attachment "B"

BOUNDARY MAP - RANCHO CUCAMONGA FIRE PROTECTION DISTRICT

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Page 106 ends

City of Rancho Cucamonga
.., ,.
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RCFD Stations
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Attachment "C"

BOUNDARY MAP - CITY OF ONTARIO

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ONTARIO City of Ontario Boundary
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OrurioJ.llltP'lllitwey
S111'1 Bemardino F,...._y
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First in Districts
l!UISON� ONTNUO AV£

Page 110 ends

DATE:June 21, 2023
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY: Matt Burris, Deputy City Manager/ Acting PW Services Director Richard Favela, Streets, Storm Drains and Fleet Superintendent Kenneth Fung, Associate Engineer
SUBJECT: Consideration of a Contract with CT&T Concrete Paving, Inc. for the Concrete Rehabilitation Project FY 22-23 in an Amount of $471,295 Plus a Contingency of $142,611. (CITY)
RECOMMENDATION:

Staff recommends that the City Council:

1. Approve the plans and specifications for the Concrete Rehabilitation Project FY 22/23.

2. Accept the bids received for the Project.

3. Award and authorize the execution of a contract for the Base Bid plus Additive Bids 1, 4, 10, and 11 in the amount of $471,295 to the lowest responsive bidder CT&T Concrete Paving, Inc.

4. Authorize the expenditure of a contingency in the amount of $112,425.

BACKGROUND:

The “Concrete Rehabilitation Project FY 22/23” will repair concrete sidewalks, curb/gutters, and drive approaches with lifts or gaps in the public right-of-way and in City maintained landscapes, including City parks and paseos. The locations requiring repair have been identified by our in- house sidewalk inspection program and/or citizen requests. Once Public Works Services staff identifies a concrete issue, a crew will ramp or grind the lifts or gaps as a temporary repair. These locations are then scheduled for permanent repairs as funds become available. In many cases, the damage to the sidewalks is caused by tree roots. It is the City’s intention to protect and preserve the urban forest whenever possible while still facilitating the necessary sidewalk repairs.

However, from time to time, the tree must be removed to complete the sidewalk repair.

The project includes sidewalk, drive approach, and curb/gutter repairs in the area east of Haven Ave. between Lemon Ave and Banyan St., and other concrete repairs in various parks and paseos located in Landscape Maintenance Districts (LMDs) 2 and 4R.

ANALYSIS:

Six (6) bids for this project were received and opened at 2:00 pm on Tuesday, May 16, 2023 (see attached Bid Summary). The staff has completed the review of bids from the six (6) qualifying firms and has identified the lowest responsive bidder to be CT&T Concrete Paving, Inc. of Pomona, CA. In addition, CT&T Concrete Paving, Inc. has met the requirements of the bid documents.

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Page 2 ends

1 8
9 2
The project is scheduled to be completed within ninety (90) working days for the Base Bid and Additive Bids No 1, 4, 10, and 11. Staff is requesting a contingency of $112,425 in the event of something unexpected being discovered during construction. The unforeseen for projects of this type involve City trees having to be removed after sidewalk panels are lifted and the tree root system is not able to be preserved, triggering the removal of trees that increase the cost of the project. A copy of the project contract can be found at the City Clerk’s Office.

FISCAL IMPACT:

This project was requested by the Public Works Services Department and approved in the FY 2022/2023 budget. Below is a breakdown of the funding sources for the project.

Expenditure Category Amount
Construction Contract $471,295
Construction Contract Contingency $112,425
Estimated Construction Costs $583,720
Account No. Funding Source Description Amount
1001318-5650 Street Maintenance Citywide Concrete Repair $310,000 1177303-5650 Measure I Citywide Concrete Repair $175,000 1131303-5300 LMD 2 Concrete Repairs Parks and Paseos $76,000 1134303-5300 LMD 4R Concrete Repairs Parks and Paseos $22,720 Total Project Funding $583,720
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

By removing and replacing damaged sidewalks, curbs and gutters, and drive approaches, the Concrete Rehabilitation Project FY 22-23 provides continuous improvement and a nurturing and high quality of life for all.

ATTACHMENTS:

Attachment 1 – Bid Summary

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item Description Qty Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Cost in Bid Proposal
1 Mobilization 1 LS $15,000.00 $15,000.00 $30,000.00 $30,000.00 $12,000.00 $12,000.00 $26,800.00 $26,800.00 $29,394.00 $29,394.00 $5,000.00 $5,000.00 $19,699.00 Haven Ave / Lemon Ave Project Area -
Panels with "Cxx" Labels
2 Remove Ex PCC Sidewalk 13337 SF $5.00 $66,685.00 $3.75 $50,013.75 $5.00 $66,685.00 $4.00 $53,348.00 $5.00 $66,685.00 $5.00 $66,685.00 $4.63 3 Construct New PCC sidewalk 13337 SF $8.00 $106,696.00 $8.00 $106,696.00 $8.50 $113,364.50 $8.00 $106,696.00 $10.00 $133,370.00 $12.00 $160,044.00 $9.08 4 Remove Ex Residetial Drive Approach 2106 SF $7.00 $14,742.00 $4.00 $8,424.00 $7.00 $14,742.00 $6.00 $12,636.00 $8.50 $17,901.00 $7.00 $14,742.00 $6.58 5 Construct New 6" Residential Drive
Approach 2106 SF $8.00 $16,848.00 $9.00 $18,954.00 $9.00 $18,954.00 $18.00 $37,908.00 $14.50 $30,537.00 $25.00 $52,650.00 $13.92 6 Remove Ex 8" Curb & 18" Gutter 187 LF $15.00 $2,805.00 $25.00 $4,675.00 $26.00 $4,862.00 $28.50 $5,329.50 $27.00 $5,049.00 $10.00 $1,870.00 $21.92 7 Construct New PCC 8" Curb & 18"
Gutter 187 LF $45.00 $8,415.00 $60.00 $11,220.00 $35.00 $6,545.00 $67.00 $12,529.00 $72.00 $13,464.00 $90.00 $16,830.00 $61.50 8 Remove AC Pavement 200 SF $5.00 $1,000.00 $4.00 $800.00 $24.00 $4,800.00 $10.00 $2,000.00 $11.00 $2,200.00 $4.00 $800.00 $9.67 9 Install New Asphalt Concrete
Pavement 200 SF $9.00 $1,800.00 $26.00 $5,200.00 $24.00 $4,800.00 $15.40 $3,080.00 $22.00 $4,400.00 $15.00 $3,000.00 $18.57 $233,991.00 $235,982.75 $246,752.50 $260,326.50 $303,000.00 $321,621.00 10 Remove Ex PCC Sidewalk 11148 SF $5.00 $55,740.00 $3.75 $41,805.00 $5.00 $55,740.00 $4.00 $44,592.00 $6.50 $72,462.00 $5.00 $55,740.00 $4.88 11 Construct New PCC sidewalk 11148 SF $8.00 $89,184.00 $8.00 $89,184.00 $8.50 $94,758.00 $8.75 $97,545.00 $11.50 $128,202.00 $12.00 $133,776.00 $9.46 12 Remove Ex Residetial Drive Approach 302 SF $7.00 $2,114.00 $4.00 $1,208.00 $7.00 $2,114.00 $6.11 $1,845.22 $9.00 $2,718.00 $7.00 $2,114.00 $6.69 13 Construct New 6" Residential Drive
Approach 302 SF $9.00 $2,718.00 $9.00 $2,718.00 $9.00 $2,718.00 $18.50 $5,587.00 $15.00 $4,530.00 $25.00 $7,550.00 $14.25 14 Remove Ex 8" Curb & 18" Gutter 90 LF $15.00 $1,350.00 $25.00 $2,250.00 $26.00 $2,340.00 $28.50 $2,565.00 $27.00 $2,430.00 $10.00 $900.00 $21.92 15 Construct New PCC 8" Curb & 18"
Gutter 90 LF $45.00 $4,050.00 $60.00 $5,400.00 $35.00 $3,150.00 $68.60 $6,174.00 $72.00 $6,480.00 $90.00 $8,100.00 $61.77 16 Remove AC Pavement 100 SF $5.00 $500.00 $4.00 $400.00 $24.00 $2,400.00 $10.00 $1,000.00 $11.00 $1,100.00 $4.00 $400.00 $9.67 17 Install New Asphalt Concrete
Pavement 100 SF $9.00 $900.00 $26.00 $2,600.00 $24.00 $2,400.00 $16.50 $1,650.00 $22.00 $2,200.00 $15.00 $1,500.00 $18.75 $156,556.00 $145,565.00 $165,620.00 $160,958.22 $220,122.00 $210,080.00 18 Remove Ex PCC Sidewalk 2329 SF $5.00 $11,645.00 $3.75 $8,733.75 $5.00 $11,645.00 $4.00 $9,316.00 $6.50 $15,138.50 $5.00 $11,645.00 $4.88 19 Construct New PCC sidewalk 2329 SF $8.00 $18,632.00 $8.00 $18,632.00 $8.50 $19,796.50 $8.75 $20,378.75 $11.50 $26,783.50 $12.00 $27,948.00 $9.46 20 Remove Ex Residetial Drive Approach 1019 SF $7.00 $7,133.00 $4.00 $4,076.00 $7.00 $7,133.00 $6.11 $6,226.09 $9.00 $9,171.00 $7.00 $7,133.00 $6.69 21 Construct New 6" Residential Drive
Approach 1019 SF $9.00 $9,171.00 $9.00 $9,171.00 $9.00 $9,171.00 $18.50 $18,851.50 $15.00 $15,285.00 $25.00 $25,475.00 $14.25 22 Remove Ex 8" Curb & 18" Gutter 128 LF $15.00 $1,920.00 $25.00 $3,200.00 $26.00 $3,328.00 $28.50 $3,648.00 $27.00 $3,456.00 $10.00 $1,280.00 $21.92 23 Construct New PCC 8" Curb & 18"
Gutter 128 LF $45.00 $5,760.00 $60.00 $7,680.00 $35.00 $4,480.00 $68.60 $8,780.80 $72.00 $9,216.00 $90.00 $11,520.00 $61.77 24 Remove AC Pavement 136 SF $5.00 $680.00 $4.00 $544.00 $24.00 $3,264.00 $10.00 $1,360.00 $11.00 $1,496.00 $4.00 $544.00 $9.67 25 Install New Asphalt Concrete
Pavement 136 SF $9.00 $1,224.00 $26.00 $3,536.00 $24.00 $3,264.00 $16.50 $2,244.00 $22.00 $2,992.00 $15.00 $2,040.00 $18.75 $56,165.00 $55,572.75 $62,081.50 $70,805.14 $83,538.00 $87,585.00 26 Remove Ex PCC Sidewalk 1533 SF $5.00 $7,665.00 $6.00 $9,198.00 $6.00 $9,198.00 $6.25 $9,581.25 $6.50 $9,964.50 $5.00 $7,665.00 $5.79 27 Construct New PCC sidewalk 1533 SF $8.00 $12,264.00 $9.00 $13,797.00 $9.50 $14,563.50 $11.50 $17,629.50 $11.50 $17,629.50 $12.00 $18,396.00 $1,836.00 $10.25 $19,929.00 $22,995.00 $23,761.50 $27,210.75 $27,594.00 $26,061.00 $9,501.00 28 Remove Ex PCC Sidewalk 2580 SF $5.00 $12,900.00 $6.00 $15,480.00 $6.00 $15,480.00 $6.25 $16,125.00 $6.50 $16,770.00 $5.00 $12,900.00 $5.79 29 Construct New PCC sidewalk 2580 SF $8.00 $20,640.00 $9.00 $23,220.00 $9.50 $24,510.00 $11.50 $29,670.00 $11.50 $29,670.00 $12.00 $30,960.00 $10.25 $33,540.00 $38,700.00 $39,990.00 $45,795.00 $46,440.00 $43,860.00 30 Remove Ex PCC Sidewalk 5284 SF $5.00 $26,420.00 $6.00 $31,704.00 $6.00 $31,704.00 $6.25 $33,025.00 $6.50 $34,346.00 $5.00 $26,420.00 $5.79 31 Construct New PCC sidewalk 5284 SF $8.00 $42,272.00 $9.00 $47,556.00 $9.50 $50,198.00 $11.50 $60,766.00 $11.50 $60,766.00 $12.00 $63,408.00 $10.25 $68,692.00 $79,260.00 $81,902.00 $93,791.00 $95,112.00 $89,828.00 32 Remove Ex PCC Sidewalk 1592 SF $5.00 $7,960.00 $6.00 $9,552.00 $6.00 $9,552.00 $6.25 $9,950.00 $6.50 $10,348.00 $5.00 $7,960.00 $5.79 33 Construct New PCC sidewalk 1592 SF $8.00 $12,736.00 $9.00 $14,328.00 $9.50 $15,124.00 $11.50 $18,308.00 $11.50 $18,308.00 $12.00 $19,104.00 $10.25 $20,696.00 $23,880.00 $24,676.00 $28,258.00 $28,656.00 $27,064.00 34 Remove Ex PCC Sidewalk 4177 SF $5.00 $20,885.00 $6.00 $25,062.00 $6.00 $25,062.00 $6.25 $26,106.25 $6.50 $27,150.50 $5.00 $20,885.00 $5.79 35 Construct New PCC sidewalk 4177 SF $8.00 $33,416.00 $9.00 $37,593.00 $9.50 $39,681.50 $11.50 $48,035.50 $11.50 $48,035.50 $12.00 $50,124.00 $10.25 $54,301.00 $62,655.00 $64,743.50 $74,141.75 $75,186.00 $71,009.00 36 Remove Ex PCC Sidewalk 210 SF $13.00 $2,730.00 $6.00 $1,260.00 $6.00 $1,260.00 $6.25 $1,312.50 $6.50 $1,365.00 $5.00 $1,050.00 $7.13 37 Construct New PCC sidewalk 210 SF $18.00 $3,780.00 $9.00 $1,890.00 $9.50 $1,995.00 $11.50 $2,415.00 $11.50 $2,415.00 $12.00 $2,520.00 $11.92 $6,510.00 $3,150.00 $3,255.00 $3,727.50 $3,780.00 $3,570.00 38 Remove Ex PCC Sidewalk 836 SF $8.00 $6,688.00 $6.00 $5,016.00 $6.00 $5,016.00 $6.25 $5,225.00 $6.50 $5,434.00 $5.00 $4,180.00 $6.29 39 Construct New PCC sidewalk 836 SF $10.00 $8,360.00 $9.00 $7,524.00 $9.50 $7,942.00 $11.50 $9,614.00 $11.50 $9,614.00 $12.00 $10,032.00 $10.58 $15,048.00 $12,540.00 $12,958.00 $14,839.00 $15,048.00 $14,212.00 40 Remove Ex PCC Sidewalk 1374 SF $6.00 $8,244.00 $6.00 $8,244.00 $6.00 $8,244.00 $6.25 $8,587.50 $6.50 $8,931.00 $5.00 $6,870.00 $5.96 41 Construct New PCC sidewalk 1374 SF $8.00 $10,992.00 $9.00 $12,366.00 $9.50 $13,053.00 $11.50 $15,801.00 $11.50 $15,801.00 $12.00 $16,488.00 $10.25 $19,236.00 $20,610.00 $21,297.00 $24,388.50 $24,732.00 $23,358.00 42 Remove Ex PCC Sidewalk 1998 SF $6.00 $11,988.00 $6.00 $11,988.00 $6.00 $11,988.00 $6.25 $12,487.50 $6.50 $12,987.00 $5.00 $9,990.00 $5.96 43 Construct New PCC sidewalk 1998 SF $8.00 $15,984.00 $9.00 $17,982.00 $9.50 $18,981.00 $11.50 $22,977.00 $11.50 $22,977.00 $12.00 $23,976.00 $10.25 $27,972.00 $29,970.00 $30,969.00 $35,464.50 $35,964.00 $33,966.00 TOTAL ADDITIVE BID NO 6 AMOUNT =
ADDITIVE BID NO 5 (Paseos PAS-27, PAS-28,
PAS-29 and PAS-75)
ATTACHMENT 1 - BID SUMMARY
TOTAL BASE BID AMOUNT =
TOTAL ADDITIVE BID NO 1 AMOUNT =
TOTAL ADDITIVE BID NO 2 AMOUNT =
TOTAL ADDITIVE BID NO 3 AMOUNT =
TOTAL ADDITIVE BID NO 4 AMOUNT =
ADDITIVE BID NO 1 - Haven Ave / Lemon Ave
Project Area - Panels with "Lxx" Labels
ADDITIVE BID NO 6 (Paseos PAS-19, PAS 57-1, PAS 59-
1, PAS 61-1 and T28)
ADDITIVE BID NO 4 (Paseos PAS-22, PAS-24 and PAS-
26)
ADDITIVE BID NO 3 (Paseos PAS-13 and PAS-18)
ADDITIVE BID NO 2 - Amethyst Avenue Project Area
TOTAL ADDITIVE BID NO 5 AMOUNT =
ADDITIVE BID NO 7 (Paseos PAS-44, PAS-45, PAS-50
and PAS-83)
TOTAL ADDITIVE BID NO 7 AMOUNT =
MAY 16, 2023 BID OPENING SUMMARY
DM Contracting, Inc. Average of
Unit Prices
Onyx Paving Company, Inc. S&H Civilworks
Gentry General
Engineering, Inc.

CONCRETE REHABILITATION PROJECT FY 22/23
BASE BID - Haven Ave / Lemon Ave Project
Area - Panels with "Cxx" Labels
CT & T Concrete Paving,
Inc.

Grigolla & Sons Const Co,
Inc.

ADDITIVE BID NO 8 (Paseos PAS-47, PAS-88 and PAS-
89)
TOTAL ADDITIVE BID NO 8 AMOUNT =
ADDITIVE BID NO 9 (Paseos PAS-33, PAS-90 and PAS-
92)
TOTAL ADDITIVE BID NO 9 AMOUNT =
ADDITIVE BID NO 10 (Mountain View Park and
Ralph Lewis Park)
TOTAL ADDITIVE BID NO 10 AMOUNT =
ADDITIVE BID NO 11 (Victoria Arbors Park)
TOTAL ADDITIVE BID NO 11 AMOUNT =

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REVISION:

Attached is a revised Staff Report for item D6 on the Consent Calendar highlighting a change in the Contingency amount as the original amount was incorrect in the subject title of the staff report.

Therefore, the contingency amount in the Staff Report needs to be revised from $142,611 to $112,425.

RECOMMENDATION:

Staff recommends that the City Council:

1. Approve the plans and specifications for the Concrete Rehabilitation Project FY 22/23.

2. Accept the bids received for the Project.

3. Award and authorize the execution of a contract for the Base Bid plus Additive Bids 1, 4, 10, and 11 in the amount of $471,295 to the lowest responsive bidder CT&T Concrete Paving, Inc.

4. Authorize the expenditure of a contingency in the amount of $112,425.

ATTACHMENTS:

Attachment 1 – Revised Staff Report
DATE: June 21, 2023
TO:

FROM:

BY:

SUBJECT: Consideration of a Contract with CT&T Concrete Paving, Inc. for the Concrete Rehabilitation Project FY 22-23 in an Amount of $471,295 Plus a Contingency of $142,611 $112,425. (CITY)

MEMORANDUM
Public Works Services Department
John R. Gillison, City Manager
Matt Burris, Deputy City Manager/ Acting PW Services Director Matt Burris, Deputy City Manager/ Acting PW Services Director Richard Favela, Streets, Storm Drains and Fleet Superintendent Kenneth Fung, Associate Engineer
Corrected Staff Report: 6/21/2023 Item D6 Consent Calendar

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DATE: June 21, 2023

TO: Mayor and Members of the City Council

FROM: John R. Gillison, City Manager

INITIATED BY: Matt Burris, Deputy City Manager/ Acting PW Services Director Richard Favela, Streets, Storm Drains and Fleet Superintendent Kenneth Fung, Associate Engineer

SUBJECT: Consideration of a Contract with CT&T Concrete Paving, Inc. for the Concrete Rehabilitation Project FY 22-23 in an Amount of $471,295 Plus a Contingency of $112,425. (CITY)

RECOMMENDATION:

Staff recommends that the City Council:

1. Approve the plans and specifications for the Concrete Rehabilitation Project FY 22/23.

2. Accept the bids received for the Project.

3. Award and authorize the execution of a contract for the Base Bid plus Additive Bids 1, 4, 10, and 11 in the amount of $471,295 to the lowest responsive bidder CT&T Concrete Paving, Inc.

4. Authorize the expenditure of a contingency in the amount of $112,425.

BACKGROUND:

The “Concrete Rehabilitation Project FY 22/23 ” will repair concrete sidewalks, curb/gutters, and drive approaches with lifts or gaps in the public right -of-way and in City maintained landscapes, including City parks and paseos. The locations requiring repair have been identified by our in- house sidewalk inspection program and/or citizen requests. Once Public Works Services staff identifies a concrete issue, a crew will ramp or grind the lifts or gaps as a temporary repair. These locations are then scheduled for permanent repairs as funds become available. In many cases, the damage to the sidewalks is caused by tree roots. It is the City’s intention to protect and preserve the urban forest whenever possible while still facilitating the necessary sidewalk repairs.

However, from time to time, the tree must be removed to complete the sidewalk repair.

ANALYSIS:

Corrected Staff Report 6/21/2023 Item D6 Consent Calendar

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The project is scheduled to be completed within ninety (90) working days for the Base Bid and Additive Bids No 1, 4, 10, and 11. Staff is requesting a contingency of $ 112,425 in the event of something unexpected being discovered during construction. The unforeseen for projects of this type involve City trees having to be removed after sidewalk panels are lifted and the tree root system is not able to be preserved, triggering the removal of trees that increase the cost of the project. A copy of the project contract can be found at the City Clerk’s Office.

FISCAL IMPACT:

This project was requested by the Public Works Services Department and approved in the FY 2022/2023 budget. Below is a breakdown of the funding sources for the project.

Expenditure Category Amount
Construction Contract $471,295
Construction Contract Contingency $112,425
Estimated Construction Costs $583,720

Account No. Funding Source Description Amount
1001318-5650 Street Maintenance Citywide Concrete Repair $310,000 1177303-5650 Measure I Citywide Concrete Repair $175,000 1131303-5300 LMD 2 Concrete Repairs Parks and Paseos $76,000 1134303-5300 LMD 4R Concrete Repairs Parks and Paseos $22,720 Total Project Funding $583,720

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

ATTACHMENTS:

Attachment 1 – Bid Summary

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DATE:June 21, 2023
TO:President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Mike McCliman, Fire Chief
Wess Garcia, Acting Library Director
Ty Harris, Deputy Fire Chief
Darci Vogel, Fire Business Manager
SUBJECT: Consideration of an Increase to AMG & Associates, Inc. Contract No. FD 2021-001 in the Amount of $63,610 for Installation of a 24/7 Library Kiosk at the Fire Station 178 Project. (FIRE/CITY COUNCIL)
RECOMMENDATION:

Staff recommends the City Council / Fire Board approve an increase to AMG & Associates, Inc. contract No. FD 2021-011 for $63,610 for installation of a 24/7 Library Kiosk at the Fire Station 178 Project.

BACKGROUND:

On February 17, 2016, the Fire Board approved the purchase of 3.8 acres of property located at the corner of Town Center Drive and Terra Vista Parkway for future Fire Station 178. This property is centrally located in an area of the City planned for high-density residential and large- scale office building developments. This strategic location will help maximize existing resources to better serve the central community while providing for systemwide draw-down and corresponding demands for service.

On August 5, 2020, the Fire Board approved a contract amendment with Mary McGrath Architects for Conceptual Design Build services of the new Fire Station 178. The conceptual design for the station is a 12,176 square foot, two-story fire station that will house three (3) on-duty firefighters 24 hours per day. The station is designed to accommodate up to seven (7) on-duty personnel in order to address potential future changes in response and staffing needs.

On September 1, 2021, the Fire Board awarded contract FD 2021-011 to AMG & Associates, Inc. for design-build of Fire Station 178, to include both Additive Alternate No. 1 (Records Storage Building) and No. 2 (Solar/Battery Storage System). The total contract awarded was $16,389,052 (including an allowance of $630,348 for design-build and additive alternates) and an additional project contingency of $945,522 (totaling 10% for allowances and contingency). Construction of Fire Station 178 utilizes the design-build process, the first time for both the City and the District.

This progressive process involves a general contractor and licensed architect partnering to form a design-build team and then working collaboratively under a single contract to provide design and construction services. This process allows for a unified flow of work, greater flexibility in awarding a contract, higher quality work, and greater cost certainty with fewer change orders and delays.

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On November 2, 2022, the Fire Board approved a change order with AMG & Associates, Inc. in the amount of $278,000. The change order included the Schematic Design, Design Development, Construction Documentation, and Pre-Construction Services costs for the 9/11 Memorial at Fire Station 178.

ANALYSIS:

From the early conceptual design build phase through the current construction phase, Fire Station 178 has been a Team RC project involving collaboration across multiple departments, including City Manager's Office, Planning, Engineering, Public Works, Community Services, and the Fire District. That collaboration has now expanded to include the Library Services Department with the inclusion of a 24/7 Library Kiosk at project site.

The 24/7 Library Kiosk will expand community access to library materials and services on a 24- hour basis. This includes: 1. Providing library cardholders with increased access to high demand titles in multiple formats including print and DVD; and 2. Increasing library services and duplicate self-service options at multiple locations within the city, allowing users to checkout and return materials at expanded kiosk locations.

Staff recommends approving a change order with AMG & Associates, Inc. in the amount of $63,610 for the 24/7 Library Kiosk at Fire Station 178. The change order includes both design and construction administration services, as well as the addition of electric, data, concrete pad, and canopy structure.

FISCAL IMPACT:

The total cost of the change order is $63,610. Sufficient funding was included in the FY 2022-23 mid-year adjusted budget in the Library Fund under account 1290601-5603 (Capital Outlay - Equipment).

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

The construction of the Fire Station 178 will promote a safe and healthy community for all by enhancing the delivery of vital life safety services and ensuring efficient response times to residents, visitors, and businesses. The inclusion of the 24/7 Library Kiosk will continue to build and preserve a family-oriented atmosphere by expanding community access to library materials and services.

ATTACHMENTS:

None

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RECOMMENDATION:

Staff recommends the City Council reject the bids for the Traffic Signal Modification FY 21/22 Project as non-responsive to the needs of the City.

BACKGROUND:

The Traffic Signal Modification FY 21/22 bid opened on March 22, 2023 and closed on Tuesday, April 25, 2023. The scope of work for the Traffic Signal Modification FY 21/22 project involved the modification of the 6 th Street at Archibald Avenue traffic signal, the modification of the 6 th Street at Milliken Avenue traffic signal, and related work including replacement of the electrical wiring and a new controller cabinet to upgrade the traffic signals to meet current standards. Three bids were received when the bidding period had closed.

ANALYSIS:

The three bids for the Traffic Signal Modification FY 21/22 Project were opened at 2:00 pm on Tuesday, April 25, 2023. The lowest base bid proposal exceeded the engineer’s estimate of $200,000 by more than 50 percent for a total cost of $306,836. Attached is a copy of the bid summary for reference. Similar traffic signal modifications that were completed two years ago were well under $200,000, however, due to inflation and the cost of materials and labor, prices have increased. When we rebid this project, to ensure bids received are within the project budget, staff will reduce the project’s scope of work to include only one of the traffic signal modifications with other modifications as optional additives.

FISCAL IMPACT:

The appropriated funds from Account 1174303-5650/2035174-0 will be returned to fund balance for a total of $200,000.

COUNCIL MISSION / VISION/ GOAL(S) ADDRESSED:

Rejecting the bid achieves the Council goal to intentionally embrace and anticipate our future.

ATTACHMENTS:

Attachment 1 – Bid Summary
DATE: June 21, 2023
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Matt Burris, Acting Public Works Services Director Richard Favela, Jr., Streets, Storm Drains and Fleet Superintendent Kenneth Fung, Assistant Engineer
SUBJECT: Consideration to Reject Bids for the Traffic Signal Modification FY 21/22 Project as Non-Responsive to the Needs of the City. (CITY)

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APRIL 25, 2023 BID OPENING SUMMARY
TRAFFIC SIGNAL MODIFICATION FY 21/22 PROJECT

BASE BID
Crosstown Electrical & Data,
Inc. Elecnor Belco Electric, Inc. DBX, Inc. Average of
Unit Pricesitem Description Qty Unit Unit Price Cost Unit Price Cost Unit Price Cost 1 Mobilization 1 LS $5,000.00 $5,000.00 $18,015.00 $18,015.00 $5,000.00 $5,000.00 $9,338.33 2 Traffic Control for 6th Street at
Archibald Avenue Traffic Signal
Modiciation 1 LS $500.00 $500.00 $7,917.00 $7,917.00 $3,500.00 $3,500.00 $3,972.33 3 Traffic Control for 6th Street at
Milliken Avenue Traffic Signal
Modiciation 1 LS $500.00 $500.00 $4,000.00 $4,000.00 $2,500.00 $2,500.00 $2,333.33 4 6th Street at Archiblad Avenye
Traffic Signal Modification per
Project Plan 1 LS $122,025.00 $122,025.00 $208,043.00 $208,043.00 $310,500.00 $310,500.00 $213,522.67 5 6th Street at Milliken Avenye Traffic
Signal Modification per Project Plan 1 LS $178,811.00 $178,811.00 $136,518.00 $136,518.00 $140,570.00 $140,570.00 $151,966.33 BASE BID TOTAL = $306,836.00 $374,493.00 $462,070.00
ATTACHMENT 1 - BID SUMMARY

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DATE:June 21, 2023
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Trina Valdez, Utilities Operations Supervisor
SUBJECT: Consideration to Issue a Purchase Order for the Purchase of Itron Smart Meters, Current Transformers and Test Switches from McAvoy and Markham Engineering and Sales in the Amount of $380,000 and an Appropriation in the Amount of $380,000. (CITY)
RECOMMENDATION:

Staff recommends the City Council:

1. Approve and authorize a purchase order for the purchase of 1,040 Itron Smart Meters, 30 sets of GEC Durham Current Transformers, and 30 Test Switches from the authorized distributor, McAvoy and Markham Engineering and Sales in the amount of $380,000; and

2. Authorize an appropriation in the amount of $380,000 from the Municipal Utility Fund (Fund 705) for the purchase.

BACKGROUND:

In March 2017, staff determined that the Itron OpenWay 4G Cellular smart meter was the meter and software solution that best meets the needs of the Rancho Cucamonga Municipal Utility (RCMU). This solution provides staff the ability to perform meter reads, remote disconnections, and billing remotely which reduces staff time and contract meter related costs. Given the nature of this system and the need to integrate with specialized software, a sole source justification memo was previously submitted and approved by the Procurement Division.

ANALYSIS:

The purchase of 1,040 smart meters (Itron OpenWay 4G Cellular FM12S, FM16S and FM9S) is needed to ensure that the new residential communities being developed called Harvest at Terra Vista located at the northwest corner of Milliken Avenue and Foothill Boulevard and Alta Cuvee located at the southeast corner of Etiwanda Avenue and Foothill Boulevard are utilizing the same AMI 2-way meter platform and software that are currently being used with all existing RCMU commercial and residential customers.

When installing three-phase transformer related meters like the FM9S, a set of current transformers (CTs) and a test switch is needed to complete the meter installation. The GEC Durham CTs meets the City’s needs and is utilized in most of the existing transformer rated meters in the RCMU territory for their reliability and durability.

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Staff obtained a quote from McAvoy and Markham Engineering and Sales, the authorized distributor of Itron meters and GEC Durham equipment, in the amount of $380,000 for the purchase of the meters, CTs and test switches and deemed the quote to be reasonable.

FISCAL IMPACT:

An appropriation in the amount of $380,000 from the Municipal Utility Fund (Fund 705) to Account No. 1705303-5603 (Capital Outlay - Equipment) is required to fully fund the purchase. The cost of the meters and equipment will be reimbursed to RCMU by the developer of each project.

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addresses the City Council’s core value of intentionally embracing and anticipating the future by guaranteeing the City has the proper new equipment available to install and maintain high-quality public improvements to RCMU customers.

ATTACHMENTS:

None.

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DATE:June 21, 2023
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY: Wess Garcia, Acting Library Director
Cara Vera, Library Services Manager
SUBJECT: Consideration of a Contract with Envisionware, Inc. in an Amount Not to Exceed $188,050 for the Purchase and Installation of a 24/7 Library Materials Kiosk to be Located at Fire Station 178. (CITY) RECOMMENDATION:

Staff recommends the City Council accept a scope of services for purchase and installation of a 24/7 Library Materials Kiosk (“kiosk”) from Envisionware, Inc. to offer self-service library materials checkout.

BACKGROUND:

In 2021, through funding from the CARES Act Coronavirus Relief Fund for Local Governments, the Library Services Department purchased and installed a 24/7 Library materials kiosk outside the entrance of the RC Family Resource Center. The purchase was made through Envisionware, Inc., a leading provider of self service and library-efficiency solutions. Use of the kiosk indicates residents enjoy the 24 hour, seven days a week availability of library materials and can manage the self-serve features successfully and without assistance from Library staff. Further, the machine offers a dependable and durable design; is intuitive to operate and troubleshoot; and demands relatively low staffing and overhead resources.

With the successful launch of the first kiosk, the Library is recommending the expansion of 24/7 Library materials kiosk services and Rancho Cucamonga Fire Station 178 has been identified as a prime location for this second unit. The City has finalized plans to include a kiosk at the new station and construction and site preparation has begun.

ANALYSIS:

This project would expand Library Services operations to additional areas of the City by providing a 24/7 Library materials kiosk at the City’s Fire Station 178.

Purchasing a second Envisionware, Inc. 24/7 Library materials kiosk will:
•Provide library cardholders with increased access to high demand titles in multiple languages and formats including print and DVD; 24 hours a day, seven days a week using a service model that has proved both efficient and effective. •Increase Library services and duplicate self-service options at multiple locations within the city, allowing users to checkout and return materials at expanded kiosk locations.

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•Provide savings as connectivity to the city’s data network and programming with the Library’s existing Integrated Library System is identical to the existing kiosk located at the RC Family Resource Center. This continuity between devices creates staffing efficiencies during the project’s implementation phase.
•Receive maintenance and services from the same vendor, creating economies of time, distance, and scale.
•Save on Library training and staff time as this duplicate service can be seamlessly incorporated into existing Library workflows and processes.

Purchasing and installing a second 24/7 Library materials kiosk at Fire Station 178 provides increased access to library materials for residents.

FISCAL IMPACT:

The FY 2022/2023 Budget includes funding not to exceed $188,050 for the procurement of a 24/7 Library materials kiosk in 1290601-5603 Library Fund Administration (Equipment).

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

Expanding access to library materials through an additional 24/7 Library materials kiosk meets City Council’s Core Values to promote equitable prosperity for all and the relentless pursuit of improvement.

ATTACHMENTS:

Attachment 1 – Professional Services Agreement Envisionware.

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PSA without Professional Liability Insurance (Contractor)

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Last Revised: 11/12/2020

AGREEMENT FOR

PROFESSIONAL SERVICES
THIS AGREEMENT is made and entered into this third day of May, 2023, by and between the City of Rancho Cucamonga, a municipal corporation (“City”) and Envisionware Inc. (“Contractor”).

RECITALS
A. City has heretofore issued its request for proposals to perform the following professional services: Provide a 24-Hour Library Main System (kiosk), including installation, configuration, staff training, and annual maintenance starting in year two (“the Project”).

B. Contractor has submitted a proposal to perform the profession al services described in Recital “A”, above, necessary to complete the Project.

C. City desires to engage Contractor to complete the Project in the manner set forth and more fully described herein.

D. Contractor represents that it is fully qualified and li censed under the laws of the State of California to perform the services conte mplated by this Agreement in a good and professional manner.

AGREEMENT
NOW, THEREFORE, in consideration of performa nce by the parties of the mutual promises, covenants, and conditions herein contained, the parties hereto agree as follows:

1. Contractor’s Services.

1.1 Scope and Level of Services . Subject to the terms and conditions set forth in this Agreement, City he reby engages Contractor to perform all technical and professional services described in Recitals “A” and “B” above, including, but n ot limited to contractor’s quote a nd End User Li cense Agreement and Limi ted War ranty, all as more fully set forth in the Contractor’s proposal, dated February 7, 2023 and entitled “Scope of Work”, attached hereto as Exhibit “A”, and incorporated by reference herein.

The nature, scope, and level of the services required to be per formed by Contractor are set forth in the Scope o f Work and are referred to herein as “the Services.” In the event of any inconsistencies b etween the Scope of Work and this Agreement, the terms and provisions of this Agreement shall control.

1.2 Revisions to Scope of Work . Upon request of the City, the Contractor will promptly meet with City staff to discuss any revisions to the Project desired by the City. Contractor agrees that the Scope of Work may be amended based Attachment 1

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PSA without Professional Liability Insurance (Contractor)

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upon said meetings, and, by amend ment to this Agreement, the parties may agree on a revision or revisions to Contractor’s compensation based thereon. A revision pursuant to this Section that does not increase the total cost payable to Contractor by more than ten percent (10%) of the tota l compensation specified in Section 3, may be app roved in writing by City’s City Manager without amendment.

1.3 Time for Performance. Contractor shall perform all services under this Agreement in a timely, regular basis consistent with industry standard s for professional skill and care, and in accorda nce with any schedule of performance set forth in the Scope of Work, or as set forth in a “ Schedule of Performance”, if such Schedule is attached hereto as Exhibit “B”.

1.4 Standard of Ca re. As a material inducement to City to enter into this Agreement, Contractor hereby represents that it has the experience necessary to undertake the services to be provided. In light of such status and experience, Contractor hereby covenants that it sha ll follow the customary professional standards in performing the Services.

1.5 Familiarity with Services . By executing this Agreement, Contractor represents that, to the extent required by the standard of practice, Contractor (a) has investigated and cons idered the scope of services to be performed, (b) has carefully con sidered how the services should be performed, and (c) understands the facilities, difficulties and restrictions attending performance of the services unde r this Agreement. Contractor represents that Contractor, to the extent required by the standard of pr actice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein. Should Contractor discover any laten t or unknown conditions, which will materially affect the performance of services, Contractor shall immediately inform City of such fact and shall not proceed except at Contractor’s risk until written instructions are received from the City Representative.

2. Term of Agreement . The term of this Agreement shall be one (1) year and shall become effective as of the date of the mutual execution by way of both parties’ signature (the “Effective Date”). No work shall be conducted; service or goods will no t be provided until this Agreement has been executed and above requirements have been fulfilled.

Parties to this Agreement shall have the option to renew in one (1) year increments to a total of three (3) years, unless sooner terminated as provided in S ection 1 4 herein.

Options to renew are con tingent upon the City Manager’s approval, subject to pricing review, and in accordance with all Terms and Conditions stated herein unless otherwise provided in writing by the City.

3. Compensation.

3.1 Compensation. City shall compensate Contractor as set forth in Exhibit A, provided, however, that full, total and complete amount payable to Contractor shall not exceed $188,024.25 (one hundred eighty eight thousand, twenty four dollars and

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twenty-five cents), including all out of pocket expenses, unless additional compensation is approved by the City Council. City shall not withhold any federal, state or other taxes, or other deductions. However, City shall withhold not more than ten percent (10%) of any invoice amount pending receipt of any deliverables reflected in such invoice. Under no circum stance shall Contractor be entitled to compens ation for services not yet satisfactorily performed.

The parties further agree that compensation may be adjusted in accordance with Section 1.2 to reflect subsequent changes to the Scope of Services. City shall compensate Contractor for any authorized extra services as set forth in Exhibit A.

4. Method of Payment.

4.1 Invoices. Contractor shall submit to City monthly invoices for the Services performed pursuant to this Agreement. The invoices shall describe in detail the Services rendered during the per iod and shall separately describe any authorized extra services. Any invoice claiming compensation for extra services shall include appropriate documentation of prior authorization of such services. All invoi ces shall be remit ted to the City of Rancho Cucamonga, California.

4.2 City shall review such invoices and notify Contractor in writing within ten (10) business days of any disputed amounts.

4.3 City shall pay all undisputed portions of the invoice within thirty (30) calendar days after receipt of the invoice up to the not-to-exceed amounts set forth in Section 3.

4.4 All records, invoices, time cards, cost control sheets and other records maintained by Contractor relating to services hereunder shall be ava ilable for review and audit by the City.

5. Representatives.

5.1 City Representative . For the purposes of this Agreement, the contract administrator and City’s representative shall be Wess Garcia, Acting Libra ry Director or such other person as designated in writing by the Ci ty (“City Representative”). It shall be Contractor’s responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and Contractor shall refer any decisions that must be made by City to the City Representative.

Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative.

5.2 Contractor Representative. For the purposes of this Agreement, John C. Dexter, General Manager is hereby designated as the principal and representative of Contractor authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith (“ Contractor’s Representative”). I t is expressly und erstood that t he experience, knowledge, capability and reputation of the Contractor’s Representative were a substantial inducement for City to enter into this

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Agreement. Therefore, the Contractor’s Representative shall be responsible dur ing the term of this Agreement f or directing a ll activities of Contractor and devoting sufficient time to personally supervise the services hereunder. Contractor may not change the Responsible Principal without the prior written approval of City.

6. Contractor’s Personnel.

6.1 All Servi ces shall be p erformed by Contractor or under Contractor’s direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City business license as required by the City’s Municipal Code.

6.2 Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the standard of care set forth in Section 1.4.

6.3 Contractor shall be responsible for payment of all employees’ and subcontractors’ wages and benefits, and shall comply with all requirements pertaining to employer’s liability, workers’ compensation, unemployment insurance, and Social Security. By its exe cution of this Agreement, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to under take self-insurance in accordance with the pro visions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

6.4 Contractor shall indemnify, defend and hold harmless City and its elected officials, offic ers and empl oyees, servants, des ignated volunt eers, and agents serving as independent contractors in the role of city or agency officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Contractor’s violations of pers onnel practic es and/or any violation of the California Labor Code. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to prom ptly pay to C ity any reimbu rsement or indemnification arising under this Section 6.

7. Ownership of Work Product.

7.1 Title to Intellectual Property. Contractor warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of the Work Product and/or materials produced under this Agr eement. Contractor shall defend, indemnify and hold City, and its elected off icials, officers, employees, servants, attorneys, designated volunteers, and agents se rving as independent contractors in the role of city officials, harmless from any loss, claim or liability in any way related to a claim that C ity’s use is violating fede ral, state or local laws, or any contractual provisions, relating to trade names, lice nses, franchises, patents or other means of

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protecting intellectual property rights and/or interests in products or i nventions.

Contractor shall bear all costs arising f rom the use of patented, copyrighted, trade secret or trademarked documents, materials , software, equipment, devices or processes used or incorporated in the Services and materials produced under this Ag reement. In the event City’s use of any of the Work Product is held to constitute an infringement and any use thereof is enjoined, Contractor, at its expense, shall: (a) secure for City the right to continue using the Work Product by suspension of any inj unction or by proc uring a license or licenses for Ci ty; or (b) modify the Work Product so that it becomes non - infringing. This covenant shall survive the termination of this Agreement.

8. Status as Independent Contractor . Contractor is, and shall at all times remain as to City, a wholly independent contra ctor. Contractor shall have no power to incur any debt, obligation, or liability on b ehalf of City or otherwise act as an agent of City. Neither City nor any of its agents shall have control over the co nduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Contractor shall pay all re quired taxes on amounts paid to Contractor under this Agreement, and to defend, indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor re lationship created by thi s Agreement.

Contractor shall fully comply with the workers’ compensation law regarding Contractor and Contractor’s employees

9. Confidentiality. Contractor may have access to financial, accounting, statistical, and personnel da ta of individuals and City employees. Contractor covenants that all data, documents, discussion, or other information developed or receiv ed by Contractor or provided for performance of this Agreement are confidential and shall not be disclosed by Contractor without prior w ritten authorization by City. Cit y shall grant such authorization if applicable law requires disclosure. All City data shall be returned to City upon the termination of this Agreement. Contractor’s covenant under this section shall sur vive t he terminati on of t his Agreement. This provisi on shall not apply to information in whatever form that is in the public domain, nor s hall it restrict the Contractor from giving notices required by law or complying with an order to provide information or dat a when such an orde r is issued by a court, adm inistrative agency or other legitimate authority, or if disclosure is otherwise permit ted by law and reasonably necessary for the Contractor to defend itself from any legal action or claim.

10. Conflict of Interest.

10.1 Contractor covenants that it pr esently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Contractor further covenants that , in performance of this Ag reement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services.

Contractor shall not accept any emplo yment or representation during the term of this Agreement which is or may likely make Contractor “financially interested” (as provided

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in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Contractor has been retained. Consultant or its employees may be required to disclose fina ncial interests that may foreseeably be materially affected by the work performed under this Agreement pursuant to California Government Code § 87100 et seq and regulatio ns promulgated by the Fair Political Practices Commission.

10.2 Contractor further represents that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Contractor, to solicit or obtain this Agreeme nt. Contractor has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Contractor, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Contractor hereunder the full amount or value of any such fee, commission, percentage or gift.

10.3 Contractor has no knowledge that any offic er or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Contractor, and that if any such interest comes to the knowledge of Contractor at any time during the term of this Agreement, Contractor shall immediately make a complete, written disclosure of such interest to City, even if such inte rest w ould not be deemed a prohibi ted “conf lict of interest” under applicable laws as described in subsection 10.1.

11. Indemnification.

11.1 Professional Services. In connection with its professional services, the Contractor shall defend, hold harmless and indemnify City, and its elec ted officials, officers, employees, servants, volunteers, and agents serving as indepe ndent contractors in the role of city or agency officials, (collectively, “Indemnitees”), with respect to any and all damages, liabiliti es, lo sses, reasonable defense costs or exp enses (collectively, “Claims”), including but not limited to liability for de ath or injury to any person and injury to any property, to the extent the same out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor or any of its officers, employees, subcontractors, Contractors, or agents in the performance of its professional services under this Agreement. Contractor shall reimburse all reasonable defen se costs and expenses, including actual attorney’s f ees and e xperts’ costs incurred in connection with such defense.

11.2 Other Indemnities. In connection with all Claims not covered by Section 12.1, the Contractor shall defend, hold harmless and indemn ify the Indemnitees with respect to any and all Claims including but not limited to Claims relating to death or injury to any person and i njury to any property, which arise out of, pertain to, or relate to the non-professional acts, omissions, activities o r operations of Contractor or any of its officers, e mployees, subcontractors, Contractors, or agents in the performance of this Agreement. Contractor shall defend Indemnitees in any action or actions filed in

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connection with any such Claims with counsel o f City’s choice, a nd shall pay all costs and expenses, including actual attorney’s fees and experts’ costs incurred in connection with such defense.

11.3 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that they may possess agai nst Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to th is Agreement.

11.4 Waiver of Right of Subrogation . Except as otherwise expressly provided in this Agreement, Contractor, on behalf of i tself and all parties claiming und er or thr ough it, hereby waives all rights of subrogation against the Indemnitees, whi le acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor.

11.5 Survival. The provisions of this Section 1 1 shall survive the termination of the Agreement and are in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against Contractor shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision.

12. Insurance.

12.1 Liability Insurance. Contractor shall procure and maintain in full force and effect for the duration of this Ag reement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services hereunder by Contractor, and/or its agents, representatives, employees and subcontractors.

12.2 Minimum Scope of Insurance. Unless otherwise approved by City, coverage shall be at least as broad as:
(1) Insurance Serv ices Office Commer cial G eneral Liability coverage (occurrence form CG 0001).
(2) Insurance Services Office form number CA 0001 (Ed.
1/87) covering Automobile Liability, code 1 (any auto). (3) Worker’s Compensation insurance as required by the State of California, and Employer’s Liability Insurance.

12.3 Minimum Limits of Insurance. Contractor shall maintain limits no less than:
(1) Commercial General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage.

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Rancho Cucamonga City CouncilJune 21, 2023

Rancho Cucamonga City Council
June 21, 2023