Agenda packet — Rancho Cucamonga City Council, July 19, 2023 (part 1 of 4)

CITY COUNCIL VISION STATEMENT
“Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.”

Page 1 ends

Mayor
L. Dennis Michael
Mayor Pro Tem
Lynne B. Kennedy
Members of the City
Council:

Ryan A. Hutchison
Kristine D. Scott
Ashley Stickler

CITY OF RANCHO CUCAMONGA

REGULAR MEETING AGENDA
July 19, 2023
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
FIRE PROTECTION DISTRICT BOARD – CITY COUNCIL
HOUSING SUCCESSOR AGENCY- SUCCESSOR AGENCY –

PUBLIC FINANCE AUTHORITY

CLOSED SESSION

REGULAR MEETINGS

TAPIA CONFERENCE ROOM

COUNCIL CHAMBERS
4:30 P.M.
7:00 P.M.

The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. It is the Intent to conclude the meeting by 10:00 p.m. unless extended by the concurrence of the City Council. Agendas, minutes, and recordings of meetings can be found at https://www.cityofrc.us/your-government/city-council-agendas or by contacting the City Clerk's Office at 909-774-
2023. Live Broadcast available on Channel 3 (RCTV-3). For City Council Rules of Decorum refer to Resolution No. 2023-086.

Any documents distributed to a majority of the City Council regarding any item on this agenda after distribution of the agenda packet will be made available in the City Clerk Services Department during normal business hours at City Hall located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. In addition, such documents will be posted on the City’s website at https://www.cityofrc.us/your-government/city-council-agendas .

CLOSED SESSION – 4:30 P.M.

TAPIA CONFERENCE ROOM
ROLL CALL: Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott and Stickler
A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)
C. CITY MANAGER ANNOUNCEMENTS

Page 1 of 715 ends

Page 2 ends

D. CONDUCT OF CLOSED SESSION
D1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA, CA 91730 (RANCHO CUCAMONGA EPICENTER STADIUM); AGENCY NEGOTIATORS: JOHN GILLISON AND ELISA COX, REPRESENTING THE CITY OF RANCHO CUCAMONGA; NEGOTIATING PARTY: RANCHO BASEBALL LLC; REGARDING PRICE AND TERMS OF PAYMENT. (CITY)
D2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(A); INLAND REAL ESTATE GROUP, LLC, ET AL V. CITY OF RANCHO CUCAMONGA; U.S. DISTRICT COURT FOR THE CENTRAL DISTRICT OF CALIFORNIA, CASE NO. 5:21-CV-01656-SP; NINTH CIRCUIT COURT OF APPEALS CASE NO. No. 22-55435. (CITY)

D3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION PURSUANT TO PARAGRAPH(1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: PEPE'S INC. V. CITY OF RANCHO

CUCAMONGA, UNITED STATES DISTRICT COURT, CENTRAL DISTRICT OF CALIFORNIA, CASE NO. 5:20CV02506JGBSP (CITY)

E. RECESS

Page 2 of 715 ends

Page 3 ends

REGULAR MEETING – 7:00 P.M.

COUNCIL CHAMBERS

PLEDGE OF ALLEGIANCE
ROLL CALL: Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott and Stickler
A. AMENDMENTS TO THE AGENDA
B. ANNOUNCEMENT / PRESENTATIONS
C. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits us from addressing any issue not on the Agenda. Testimony may be received and referred to staff or scheduled for a future meeting.

Comments are to be limited to three (3) minutes per individual. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, disorderly or boisterous conduct that disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting. For more information, refer to the City Council Rules of Decorum and Order (Resolution No. 2023-086) located in the back of the Council Chambers.

The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed.

Page 3 of 715 ends

Page 4 ends

CONSENT CALENDARS:

The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without discussion unless an item is removed by Council Member for discussion.

Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority and may act on the consent calendar for those bodies as part of a single motion with the City Council consent calendar.

D. CONSENT CALENDAR
D1. Consideration of Meeting Minutes for Regular Meetings of July 5, 2023.

D2. Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of $2,642,926.97 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $4,946,186.26 Dated June 26, 2023, Through July 09, 2023. (CITY/FIRE)
D3. Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $16,721.03 Dated June 26, 2023, Through July 09, 2023. (CITY/FIRE)
D4. Consideration to Receive and File Current Investment Schedules as of June 30, 2023 for the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District. (CITY/FIRE) D5. Consideration of the Purchase of Thirty Sets of Firefighting Turnout Gear from AllStar Fire Equipment, Inc. as a Single Source Vendor in the Amount of $115,990. (FIRE) D6. Consideration of Amendment No. 001 to the Professional Services Agreement No. 2021-140 with Superior Pavement Markings Inc. for Annual Citywide Striping and Pavement Marking Services Extending the Agreement Term to June 30, 2024. (CITY)
D7. Consideration of Amendme nt No. 2 to the Professional Se rvices Agreement with Cambri dge Seven Associates (Contract No. 2020-120) for Design Services Not To Exceed $66,520. (CITY) D8. Consideration to Accept an Appro priate Grant Re venue in the Amount of $ 19,114 from the Edward Byrne Memorial Justice Assistance Grant (JAG) for Fiscal Year 2019. (CITY) D9. Consideration to Accept the Heritage Park Equestrian Center Roof Repair Project as Complete, File the Notice of Completion, and Authorize Release of Retention and Bonds. (CITY) D10. Consideration of Final Maps for Tracts 16072-1 and 16072-2, a Related Improvement Agreement, and Improvement Securities, Located North of Wilson Avenue between East Avenue and Etiwanda Avenue, Related to Case No’s. SUBTT16072. An Environment Impact Report was Certified for this Project on June 16, 2004. (CITY)

Page 4 of 715 ends

7 11
19 21
85 87
90 102
104
107

Page 5 ends

D11. Consideration to Approve a Resolution Adopting a Memorandum of Understanding Between the Rancho Cucamonga Fire Protection District and Rancho Cucamonga Firefighters Local 2274 Relative to Wages, Benefits, and Other Terms and Conditions for the Period of July 2023 through June 30, 2026. (RESOLUTION NO. FD 2023-036) (FIRE)
D12. Consideration to Adopt a Resolution Approving the Rancho Cucamonga Fire Protection District Salary Schedules for the Fiscal Year 2023-24. (RESOLUTION NO. FD 2023-033) (FIRE) D13. Consideration of Resolution Adopting a Policy Regarding the Distribution of Complimentary Tickets or Passes Pursuant to FPPC Regulation 18944.1. (RESOLUTION NO. 2023-090 AND RESOLUTION NO. FD 2023-035) (CITY/FIRE)
E. CONSENT CALENDAR ORDINANCE(S) - SECOND READING/ADOPTION F. ADMINISTRATIVE HEARING ITEM(S)
F1. Consideration of First Reading of Ordinance No. 1019, to be Read by Title Only and Waive Further Reading, Repealing Chapter 10.76 of the Rancho Cucamonga Municipal Code, Discontinuing the City's Police Tow Rotation Program and Making a Determination that the Ordinance is Exempt from the California Environmental Quality Act. (ORDINANCE NO. 1019) (CITY) F2. Preliminary Review Hearing to Consider a Proposed Master Plan Application for a Mixed-Use Development that would Include Site-Specific Development Standards, Including a Floor Area Ratio Standard Lower than the Current Standard Under the Development Code, at 9505 Base Line Road. (CITY)
G. ADVERTISED PUBLIC HEARINGS ITEM(S) - CITY/FIRE DISTRICT G1. Public Hearing of the City of Rancho Cucamonga to Consider Resolutions Confirming the Diagrams and Assessments and Ordering the Levy and Collection of Annual Assessments for Landscape Maintenance Districts; Street Lighting Maintenance Districts; and Park and Recreation Improvement District No. PD-85 for Fiscal Year 2023/24. (RESOLUTION NOS. 2023-087, 2023-088, 2023-089) (CITY)
G2. Public Hearing for Consideration of a Resolution Adopting the Fire District's General Fund Final Budget for Fiscal Year 2023-24. (RESOLUTION NO. FD 2023-034) (FIRE) H. CITY MANAGER'S STAFF REPORT(S)
H1. Presentation from Empire Economics Inc. on the City’s Annual Employment and Housing Trends Study and Analysis of the Current and Future State of Warehousing and Distribution. (CITY) H2. Quarterly Development Update – Second Quarter 2023. (CITY)

Page 5 of 715 ends

111
154
165
191
195
207
618
621
707

Page 6 ends

I. COUNCIL BUSINESS
I1. Consideration of the City Council Library Subcommittee's Recommendation to Appoint Members to the Library Board of Trustees. (CITY)
I2. Designation of Voting Delegates and Alternates for the League of California Cities (Cal Cities) Annual Business Meeting. (CITY)
I3. COUNCIL ANNOUNCEMENTS
(Comments to be limited to three minutes per Council Member.) I4. INTERAGENCY UPDATES
(Update by the City Council to the community on the meetings that were attended.)

J. CITY ATTORNEY ITEMS
K. IDENTIFICATION OF ITEMS FOR NEXT MEETING
L. ADJOURNMENT

CERTIFICATION
I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website.

LINDA A. TROYAN, MMC

CITY CLERK SERVICES DIRECTOR
If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.

Page 6 of 715 ends

709
710
---
---
*DRAFT*
July 5, 2023 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 1 of 4
July 5, 2023

CITY OF RANCHO CUCAMONGA

FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY,

PUBLIC FINANCE AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES The City Council of the City of Rancho Cucamonga held a closed session on Wednesday, July 5, 2023, in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 4:30 p.m.

Present were Council Members: Ryan Hutchison, Kristine Scott, Ashley Stickler, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael.

Also present were: John Gillison, City Manager; Elisa Cox, Assistant City Manager; Nicholas Ghirelli, City Attorney; Matt Burris, Deputy City Manager/Economic and Community Development and Julie Sowles, Deputy City Manager/Civic and Cultural Services.

A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)
No public communications were made.

C. CITY MANAGER ANNOUNCEMENTS
None.

D. CONDUCT OF CLOSED SESSION
D1. CONFERENCE WITH LABOR NEGOTIATORS JENIFER PHILLIPS, DIRECTOR OF HUMAN RESOURCES; ROBERT NEIUBER, SENIOR HUMAN RESOURCES DIRECTOR; AND NOAH DANIELS, FINANCE DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA FIREFIGHTERS LOCAL 2274 AND FIRE MANAGEMENT EMPLOYEES GROUP. (CITY/FIRE)
D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA, CA 91730 (RANCHO CUCAMONGA EPICENTER STADIUM); AGENCY NEGOTIATORS: JOHN GILLISON AND ELISA COX, REPRESENTING THE CITY OF RANCHO CUCAMONGA; NEGOTIATING PARTY: RANCHO BASEBALL LLC; REGARDING PRICE AND TERMS OF PAYMENT. (CITY)
D3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: CITY OF RANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO. CIVDS 1904713. (CITY)
D4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT ETIWANDA AVENUE AND THE PACIFIC ELECTRIC TRAIL IDENTIFIED AS PARCEL 0227-121-56-0000 NEGOTIATING PARTIES JOHN

GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND CARRIE SCHINDLER, SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY; REGARDING PRICE AND TERMS. (CITY)

Page 7 of 715 ends

*DRAFT*
July 5, 2023 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 2 of 4
D5. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: HIMNEL USA, INC.

D/B/A ST. MARY'S MONTESSORI SCHOOL AND GLOBAL PROPERTY HOLDINGS LLC VS. CITY OF RANCHO CUCAMONGA, SBSC CASE NO.: CIVDS 2014554. (CITY) E. RECESS
The closed session recessed at 5:37 p.m.

REGULAR MEETING – 7:00 p.m.

CALL TO ORDER – COUNCIL CHAMBERS
The Regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority, and the City of Rancho Cucamonga City Council were held on July 5, 2023, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 7:00 p.m.

Present were Council Members: Ryan Hutchison, Kristine Scott, Ashley Stickler, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael.

Also present were: John Gillison, City Manager; Nicholas Ghirelli, City Attorney; and Linda Troyan, MMC, City Clerk Services Director.

Council Member Hutchison led the Pledge of Allegiance.

A. AMENDMENTS TO THE AGENDA
None.

B. ANNOUNCEMENTS/PRESENTATIONS
B1. Presentation of a Proclamation Declaring the Month of July 2023 as National Park & Recreation Month.

Katie Distelrath, Deputy Director, Community Services Department, accepted the proclamation.

C. PUBLIC COMMUNICATIONS
Bill Kaufman, spoke about potential economic opportunities of cannabis dispensaries and submitted an Economic Impact Analysis for the City Council’s review.

D. CONSENT CALENDAR
Council Member Scott announced that she will need to abstain on item D3, due to a potential conflict of interest as her employer is Southern California Gas Company.

D1. Consideration of Meeting Minutes for Special Meetings of June 15, 2023 and June 22, 2023 and Regular Meetings of June 21, 2023.

D2. Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of $1,961,412.83 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $7,915,777.60 Dated June 12, 2023 Through June 25, 2023 and City and Fire District Electronic Debit Registers for the Month of May in the Total Amount of $10,985,772.68. (CITY/FIRE)

Page 8 of 715 ends

*DRAFT*
July 5, 2023 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 3 of 4
D3. Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $102.46 Dated June 12, 2023, Through June 25, 2023. (CITY/FIRE)
D4. Consideration of an Agreement with Omnitrans for the Operations and Maintenance of West Valley Connector Bus Rapid Transit Project and Authorization of the City Manager to Execute Amendments to the Agreement. (CITY)
D5. Consideration of an Appropriation in the Amount of $985,000 and Approval to Purchase Transformers, Switchgears and a Capacitor from Anixter Power Solutions in the Amount of $985,000. (CITY) D6. Consideration of Amendment No. 005 to the Professional Services Agreement with Inland Empire Property Services, Incorporated, for Weed and Fire Hazard Abatement Services in the Amount of $10,000. (FIRE)
D7. Consideration of a Single Source Professional Services Agreement with All City Management Inc. for Crossing Guard Services at an Hourly Billing Rate of $29.84 and for a total Annual Amount not to Exceed $395,000 for Fiscal Year 2023/24 and Authorize the City Manager to Approve the Annual Hourly Billing Rate for the Remainder of the Contract Term. (CITY) D8. Consideration of Resolutions Approving the Special Tax Levy for Various Community Facilities Districts and the Special Annual Benefit Assessment for Drainage Area No. 91-2 for the Fiscal Year 2023/24. (RESOLUTION NOS. 2023-070 TO 2023-085) (CITY)
D9. Consideration of Resolutions Approving the Special Tax Levy for Community Facilities Districts Nos. 85-1 and 88-1 for Fiscal Year 2023/24. (RESOLUTION NOS. FD 2023-030 AND FD 2023-031) (FIRE)

D10. Adoption of a Resolution Declaring Results of a Special Election in Community Facilities District No. 85-1, Annexation No. 23-1, and Ordering the Annexation of Such Property Located at 12981, 12987, 12997, 13003, and 13045 Whittram Avenue in Community Facilities District No. 85-1. (RESOLUTION NO. FD 2023-027) (FIRE)
D11. Adoption of a Resolution Declaring Results of a Special Election in Community Facilities District No. 85-1, Annexation No. 23-2, and Ordering the Annexation of Such Property Located at 13261 Arrow Route in Community Facilities District No. 85-1. (RESOLUTION NO. FD 2023-028) (FIRE) D12. Adoption of a Resolution Declaring Results of a Special Election in Community Facilities District No. 85-1, Annexation No. 23-3, and Ordering the Annexation of Such Property Located at 8629 Pecan Avenue in Community Facilities District No. 85-1. (RESOLUTION NO. FD 2023-029) (FIRE) D13. Consideration to Approve a Resolution Establishing Orderly Procedures for the Administration of Employer-Employee Relations Between the District and its Employee Organizations. (RESOLUTION NO. FD 2023-032) (FIRE)
MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Stickler, to approve Consent Calendar Items D1 through D13, with Council Member Scott abstaining on item D3, due to her employment with Southern California Gas Company. Motion carried 5-0.

E. CONSENT CALENDAR ORDINANCE(S) - SECOND READING/ADOPTION None.

F. ADMINISTRATIVE HEARING ITEM(S)
None.

Page 9 of 715 ends

H. CITY MANAGERS STAFF REPORT(S)
H1. Consideration of Resolution No. 2023-086, Adopting Rules of Decorum and Order that Promote Civility at All Public Meetings. (RESOLUTION NO. 2023-086) (CITY/FIRE) City Manager Gillison provided a verbal report for item H1. Mr. Gillison outlined the proposed Rules of Decorum and Order to promote civility and maintain decorum at local public meetings as a result of this year’s City Council Team Building Workshops held on January 30 and June 12, 2023.

Council discussion ensued on ensuring public safety for speakers at City Council meetings, maximizing the number of speakers, rules to promote consistency and equity and reviewed rules for the Public Comment period.

City Attorney Ghirelli noted a typo in Exhibit A to Resolution No. 2023-086 and asked that the last sentence of the policy be amended to remove the word “guidelines” as the policy should state “these rules for behavior”.

MOTION: Moved by Council Member Scott, seconded by Council Member Stickler, to adopt Resolution No. 2023- 086 with the amendment to Exhibit A, adopting Rules of Decorum and Order that promote civility at all Public Meetings. Motion carried 5-0.

I. COUNCIL BUSINESS
I1. COUNCIL ANNOUNCEMENTS
Mayor Pro Tem Kennedy thanked City staff for a successful Fourth of July Fireworks Spectacular event and asked for clarification on the “bonus show” at the conclusion of the event.

City Manager Gillison clarified that guests at the event were treated to a “bonus show” due to a half dozen fireworks that were left over from the show that were fired off after the show was over. Mr. Gillison explained that the Fire Marshal who regulates the show adhered to firework requirements and appropriately fired off left over fireworks to be in compliance, giving bystanders a “bonus show”.

I2. INTER-AGENCY UPDATES
None.

J. CITY ATTORNEY ITEMS
City Attorney Ghirelli noted there was no reportable action taken during Closed Session held earlier that evening.

K. IDENTIFICATION OF ITEMS FOR NEXT MEETING
None.

L. ADJOURNMENT
Mayor Michael adjourned the Council Meeting at 7:30 p.m. __________________________________
Linda A. Troyan, MMC
City Clerk Services Director
Approved:

Page 10 of 715 ends

DATE: July 19, 2023
TO: Mayor and Members of the City Council
President and Members of the Boards of Directors
FROM: John R. Gillison, City Manager
INITIATED BY: Tamara L. Oatman, Finance Director
Veronica Lopez, Accounts Payable Supervisor
SUBJECT: Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of $2,642,926.97 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $4,946,186.26 Dated June 26, 2023, Through July 09, 2023. (CITY/FIRE)
RECOMMENDATION:

Staff recommends City Council/Board of Directors of the Fire Protection District approve payment of demands as presented. Bi-weekly payroll is $1,493,726.23 and $1,149,200.74 for the City and the Fire District, respectively. Weekly check register amounts are $3,953,968.29 and $992,217.97 for the City and the Fire District, respectively.

BACKGROUND:

N/A

ANALYSIS:

N/A

FISCAL IMPACT:

Adequate budgeted funds are available for the payment of demands per the attached listing.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

N/A

ATTACHMENTS:

Attachment 1 - Weekly Check Register

Page 11 of 715 ends

Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
6/26/2023 through 7/9/2023
Check No. Check Date Vendor Name City Fire Amount
AP 00016110 06/28/2023 360 DEEP CLEANING LLC 0.00 7,377.50 7,377.50 ***AP 00016111 06/28/2023 AMG & ASSOCIATES INC 2,422.50 506,096.17 508,518.67 AP 00016112 06/28/2023 CALIF GOVERNMENT VEBA / RANCHO CUCAMONGA 26,902.01 0.00 26,902.01 AP 00016113 06/28/2023 CDCE INC 0.00 960.23 960.23
AP 00016114 06/28/2023 DIAMOND ENVIRONMENTAL SERVICES 431.00 0.00 431.00 AP 00016115 06/28/2023 FEHR & PEERS 18,100.00 0.00 18,100.00 ***AP 00016116 06/28/2023 GOLDEN STATE RISK MANAGEMENT AUTHORITY 118,575.00 1,393.00 119,968.00 AP 00016117 06/28/2023 MIDWEST TAPE LLC 3,058.82 0.00 3,058.82 AP 00016118 06/28/2023 MOFFATT & NICHOL 49,025.07 0.00 49,025.07 AP 00016119 06/28/2023 RCCEA 1,431.50 0.00 1,431.50
AP 00016120 06/28/2023 RCPFA 13,553.74 0.00 13,553.74
AP 00016121 06/28/2023 RICHARDS WATSON & GERSHON 36,209.48 0.00 36,209.48 AP 00016122 06/28/2023 YUNEX LLC 78,984.82 0.00 78,984.82 AP 00016123 07/05/2023 ALLIANT INSURANCE SERVICES INC 231.00 0.00 231.00 AP 00016124 07/05/2023 DELTA DENTAL INSURANCE COMPANY 930.96 0.00 930.96 AP 00016125 07/05/2023 DELTA DENTAL OF CALIFORNIA 43,943.96 0.00 43,943.96 AP 00016126 07/05/2023 DIAMOND ENVIRONMENTAL SERVICES 190.60 0.00 190.60 ***AP 00016127 07/05/2023 GOLDEN STATE RISK MANAGEMENT AUTHORITY 116,867.00 1,393.00 118,260.00 AP 00016128 07/05/2023 AIR EXCHANGE INC 0.00 2,499.23 2,499.23 AP 00016129 07/05/2023 ASSI SECURITY 150.00 0.00 150.00 AP 00016130 07/05/2023 DATA TICKET INC 8,063.77 0.00 8,063.77 AP 00016131 07/05/2023 ECONOLITE CONTROL PRODUCTS INC 225,628.98 0.00 225,628.98 AP 00016132 07/05/2023 FEHR & PEERS 6,187.50 0.00 6,187.50 AP 00016133 07/05/2023 GENERATOR SERVICES CO INC 1,435.92 0.00 1,435.92 AP 00016134 07/05/2023 GENTRY BROTHERS INC 595,017.44 0.00 595,017.44 AP 00016135 07/05/2023 HAMPTON LIVING 702.00 0.00 702.00 AP 00016136 07/05/2023 HOTSY OF SOUTHERN CALIFORNIA 1,472.06 0.00 1,472.06 AP 00016137 07/05/2023 HUITT-ZOLLARS INC 4,451.20 0.00 4,451.20 AP 00016138 07/05/2023 INTERWEST CONSULTING GROUP INC 375.00 0.00 375.00 AP 00016139 07/05/2023 MICHAEL BAKER INTERNATIONAL INC 4,800.00 0.00 4,800.00 AP 00016140 07/05/2023 RICHARDS WATSON & GERSHON 67,701.65 0.00 67,701.65 AP 00016141 07/05/2023 SARGENT TOWN PLANNING INC 55,091.00 0.00 55,091.00 AP 00435097 06/26/2023 CHEN AND KRISTEN H PHILHOWER, JAY 12,384.34 0.00 12,384.34 AP 00435098 06/26/2023 DHCS 615.66 0.00 615.66
AP 00435099 06/26/2023 HERNANDEZ, REUBEN 3,287.95 0.00 3,287.95 AP 00435100 06/26/2023 TENNIS, JARROD 385.51 0.00 385.51 AP 00435101 06/28/2023 AFLAC 24.58 0.00 24.58
AP 00435102 06/28/2023 AIRPORT MOBIL TOWING 2,500.00 0.00 2,500.00 AP 00435103 06/28/2023 ALL WELDING 1,565.00 0.00 1,565.00 AP 00435104 06/28/2023 ARMADA TOWING SERVICE 2,500.00 0.00 2,500.00 AP 00435105 06/28/2023 ARNOLD FIELDS PAINTING 34,650.00 0.00 34,650.00 AP 00435106 06/28/2023 AROCHO, ALMA 676.80 0.00 676.80
AP 00435107 06/28/2023 ASCENT ENVIRONMENTAL INC 7,842.50 0.00 7,842.50 AP 00435108 06/28/2023 AUTO & RV SPECIALISTS INC 57.79 0.00 57.79 AP 00435109 06/28/2023 BEST OUTDOOR POWER INLAND LLC 1,326.71 0.00 1,326.71 AP 00435110 06/28/2023 BILL & WAG'S INC 0.00 822.66 822.66 AP 00435111 06/28/2023 BOOT BARN INC 776.79 0.00 776.79 11:12:55
07/10/2023Current Date:VLOPEZ - Veronica Lopez Page: 1
Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User:

Report:

Page 12 of 715 ends

Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
6/26/2023 through 7/9/2023
Check No. Check Date Vendor Name City Fire Amount
AP 00435112 06/28/2023 BOYD, PRESTON 500.00 0.00 500.00 AP 00435113 06/28/2023 BRACKEN, JEFFREY 500.00 0.00 500.00 AP 00435114 06/28/2023 BRIGHTVIEW LANDSCAPE SERVICES INC 22,197.61 0.00 22,197.61 AP 00435115 06/28/2023 C V W D 91.88 0.00 91.88
***AP 00435122 06/28/2023 C V W D 93,793.86 1,194.32 94,988.18 AP 00435123 06/28/2023 CALIFORNIA PPE RECON INC 0.00 1,028.95 1,028.95 AP 00435124 06/28/2023 CalPERS LONG-TERM CARE PROGRAM 221.35 0.00 221.35 ***AP 00435125 06/28/2023 CARQUEST AUTO PARTS 2,022.32 259.10 2,281.42 AP 00435126 06/28/2023 CDW GOVERNMENT INC 19,456.95 0.00 19,456.95 AP 00435127 06/28/2023 CERTIFIED TOWING INC 2,500.00 0.00 2,500.00 AP 00435128 06/28/2023 CHAMPION AWARDS & SPECIALTIES 713.31 0.00 713.31 ***AP 00435129 06/28/2023 CINTAS CORPORATION 1,356.84 729.14 2,085.98 ***AP 00435130 06/28/2023 CITIZENS BUSINESS BANK 127.50 26,636.64 26,764.14 AP 00435131 06/28/2023 CITY RENTALS 329.16 0.00 329.16
AP 00435132 06/28/2023 CLARK, KAREN 1,152.00 0.00 1,152.00 AP 00435133 06/28/2023 CLIENT FIRST CONSULTING GROUP LLC 165.00 0.00 165.00 AP 00435134 06/28/2023 CONVERGINT TECHNOLOGIES LLC 26,755.50 0.00 26,755.50 AP 00435135 06/28/2023 CORODATA MEDIA STORAGE INC 50.00 0.00 50.00 AP 00435136 06/28/2023 COUNSELING TEAM INTERNATIONAL, THE 0.00 1,087.50 1,087.50 AP 00435137 06/28/2023 CRIME SCENE STERI-CLEAN LLC 540.00 0.00 540.00 AP 00435138 06/28/2023 CRP/WP ALTA CUVEE OWNER LLC 2,500.00 0.00 2,500.00 AP 00435139 06/28/2023 D & K CONCRETE COMPANY 738.09 0.00 738.09 AP 00435140 06/28/2023 DAISYECO INC 475.59 0.00 475.59
AP 00435141 06/28/2023 DHARMARAJ NADAR, STANLY 1,269.00 0.00 1,269.00 AP 00435142 06/28/2023 DICUS SHERIFF-CORONER, SHANNON D 232.90 0.00 232.90 AP 00435143 06/28/2023 E & S TOWING ENTERPRISES INC 2,500.00 0.00 2,500.00 AP 00435144 06/28/2023 EDWINS TOWING INC 2,500.00 0.00 2,500.00 AP 00435145 06/28/2023 FEDERAL EXPRESS CORP 34.48 0.00 34.48 AP 00435146 06/28/2023 FEDERAL SIGNAL CORPORATION 0.00 971.63 971.63 AP 00435147 06/28/2023 FERGUSON ENTERPRISES LLC #1350 2,300.96 0.00 2,300.96 AP 00435148 06/28/2023 FIREFIGHTERS' SAFETY CENTER INC 0.00 560.30 560.30 AP 00435149 06/28/2023 FOUR POINTS BY SHERATON 2,912.98 0.00 2,912.98 AP 00435150 06/28/2023 FREEMAN, DAVID 250.00 0.00 250.00 AP 00435151 06/28/2023 FRONTIER CALIFORNIA INC 795.00 0.00 795.00 AP 00435152 06/28/2023 FRONTIER COMM 3,840.70 0.00 3,840.70 AP 00435153 06/28/2023 FRONTIER COMMUNICATIONS 122.00 0.00 122.00 AP 00435154 06/28/2023 GENTRY GENERAL ENGINEERING INC 2,510.85 0.00 2,510.85 AP 00435155 06/28/2023 GLADWELL GOVERNMENTAL SERVICES 1,200.00 0.00 1,200.00 AP 00435156 06/28/2023 GODINEZ, RAMON 20.00 0.00 20.00
AP 00435157 06/28/2023 GRAINGER 1,522.40 0.00 1,522.40
AP 00435158 06/28/2023 GRAPHICS FACTORY PRINTING INC 2,693.75 0.00 2,693.75 AP 00435159 06/28/2023 HENRY, KIM R. 19,287.00 0.00 19,287.00 AP 00435160 06/28/2023 HERITAGE WELLNESS COLLECTIVE 1,172.00 0.00 1,172.00 AP 00435161 06/28/2023 HILL'S PET NUTRITION SALES INC 2,487.29 0.00 2,487.29 AP 00435162 06/28/2023 HOLLIDAY ROCK CO INC 2,271.44 0.00 2,271.44 AP 00435163 06/28/2023 HP COMMUNICATIONS INC 1,500.00 0.00 1,500.00 AP 00435164 06/28/2023 HR GREEN PACIFIC INC 93,236.00 0.00 93,236.00 11:12:55
07/10/2023Current Date:VLOPEZ - Veronica Lopez Page: 2
Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User:

Report:

Page 13 of 715 ends

Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
6/26/2023 through 7/9/2023
Check No. Check Date Vendor Name City Fire Amount
AP 00435165 06/28/2023 HUDSON AUDIO WORKS 4,500.00 0.00 4,500.00 AP 00435166 06/28/2023 IDEXX DISTRIBUTION INC 326.91 0.00 326.91 AP 00435167 06/28/2023 INLAND PACIFIC BALLET 12,871.25 0.00 12,871.25 AP 00435168 06/28/2023 INLAND SOCAL MEDIA GROUP LLC 995.00 0.00 995.00 AP 00435169 06/28/2023 INTERVET INC 5,382.11 0.00 5,382.11 AP 00435170 06/28/2023 JOHNNY ALLEN TENNIS ACADEMY 4,611.60 0.00 4,611.60 AP 00435171 06/28/2023 KEITH, JORRY 555.00 0.00 555.00
AP 00435172 06/28/2023 KERR, JENA 22.50 0.00 22.50
AP 00435173 06/28/2023 KIMLEY-HORN & ASSOCIATES INC 14,024.50 0.00 14,024.50 AP 00435174 06/28/2023 KINGDOM CALIBRATIONS INC 0.00 184.69 184.69 AP 00435175 06/28/2023 L S A ASSOCIATES INC 3,633.75 0.00 3,633.75 AP 00435176 06/28/2023 LIFE-ASSIST INC 0.00 3,004.41 3,004.41 AP 00435177 06/28/2023 LITTLE, MARC 648.00 0.00 648.00
AP 00435178 06/28/2023 LN CURTIS & SONS 0.00 662.80 662.80 AP 00435179 06/28/2023 LU'S LIGHTHOUSE INC 1,374.57 0.00 1,374.57 AP 00435180 06/28/2023 MAGELLAN ADVISORS LLC 6,000.00 0.00 6,000.00 ***AP 00435182 06/28/2023 MARIPOSA LANDSCAPES INC 330,629.22 2,698.14 333,327.36 AP 00435183 06/28/2023 MAVIS, FLINT 1,700.00 0.00 1,700.00 AP 00435184 06/28/2023 MCKINNEY, JEROME 90.46 0.00 90.46 AP 00435185 06/28/2023 MCMASTER-CARR SUPPLY COMPANY 1,345.50 0.00 1,345.50 AP 00435186 06/28/2023 MEDIWASTE DISPOSAL LLC 40.00 0.00 40.00 AP 00435187 06/28/2023 MERRIMAC PETROLEUM INC 37,083.16 0.00 37,083.16 AP 00435188 06/28/2023 MMASC 90.00 0.00 90.00
AP 00435189 06/28/2023 MR T'S TOWING INC 2,500.00 0.00 2,500.00 AP 00435190 06/28/2023 MRC SMART TECHNOLOGY SOLUTIONS 977.80 0.00 977.80 AP 00435191 06/28/2023 MUSIC LAND 154.00 0.00 154.00
AP 00435192 06/28/2023 MUSIC TREE 561.00 0.00 561.00
AP 00435193 06/28/2023 MWI ANIMAL HEALTH 814.60 0.00 814.60 ***AP 00435194 06/28/2023 NAPA AUTO PARTS 277.13 -253.55 23.58 AP 00435195 06/28/2023 NATIONAL UTILITY LOCATORS LLC 1,470.00 0.00 1,470.00 AP 00435196 06/28/2023 NUTRIEN AG SOLUTIONS INC 4,338.02 0.00 4,338.02 ***AP 00435198 06/28/2023 ODP BUSINESS SOLUTIONS LLC 5,572.77 2,183.06 7,755.83 AP 00435199 06/28/2023 ONWARD ENGINEERING 3,695.00 0.00 3,695.00 AP 00435200 06/28/2023 OSHIRO, ALLEN 850.00 0.00 850.00 AP 00435201 06/28/2023 PACIFIC PRODUCTS & SERVICES 2,791.26 0.00 2,791.26 AP 00435202 06/28/2023 PALMER CONSULTING 3,045.00 0.00 3,045.00 AP 00435203 06/28/2023 PAYMENTUS CORPORATION 894.00 0.00 894.00 AP 00435204 06/28/2023 PEPE'S TOWING SERVICE 2,500.00 0.00 2,500.00 ***AP 00435205 06/28/2023 PFM ASSET MANAGEMENT LLC 13,070.29 2,449.35 15,519.64 AP 00435206 06/28/2023 PLUMMER, JACQUES 0.00 324.00 324.00 AP 00435207 06/28/2023 PRE-PAID LEGAL SERVICES INC 53.36 0.00 53.36 AP 00435208 06/28/2023 PRICE, LORI 119.63 0.00 119.63
AP 00435209 06/28/2023 PSA PRINT GROUP 183.18 0.00 183.18 AP 00435210 06/28/2023 PYRO SPECTACULARS INC 20,398.50 0.00 20,398.50 AP 00435211 06/28/2023 QUALITY CODE PUBLISHING 6,108.00 0.00 6,108.00 AP 00435212 06/28/2023 RANCHO CUCAMONGA TOWN SQUARE 18,242.50 0.00 18,242.50 AP 00435213 06/28/2023 RANCHO SMOG CENTER 499.50 0.00 499.50 11:12:55
07/10/2023Current Date:VLOPEZ - Veronica Lopez Page: 3
Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User:

Report:

Page 14 of 715 ends

Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
6/26/2023 through 7/9/2023
Check No. Check Date Vendor Name City Fire Amount
AP 00435214 06/28/2023 RDO EQUIPMENT COMPANY 1,134.04 0.00 1,134.04 AP 00435215 06/28/2023 ROADSAFE TRAFFIC SYSTEMS INC 477.08 0.00 477.08 AP 00435216 06/28/2023 SAFARILAND LLC 10,261.65 0.00 10,261.65 AP 00435217 06/28/2023 SAFETY NETWORK TRAFFIC SIGNS INC 1,874.85 0.00 1,874.85 AP 00435218 06/28/2023 SAGE OAK SCHOOL 1,000.00 0.00 1,000.00 AP 00435219 06/28/2023 SAMPLE, NANCY L 153.60 0.00 153.60 AP 00435220 06/28/2023 SAN ANTONIO REGIONAL HOSPITAL 0.00 70.00 70.00 AP 00435221 06/28/2023 SBPEA 2,592.28 0.00 2,592.28
AP 00435222 06/28/2023 SCOTT MCLEOD PLUMBING INC 11,748.00 0.00 11,748.00 AP 00435223 06/28/2023 SEKAYAN, THOMAS G 14,463.00 0.00 14,463.00 AP 00435224 06/28/2023 SHEAKLEY PENSION ADMINISTRATION 367.05 0.00 367.05 AP 00435225 06/28/2023 SHEAKLEY PENSION ADMINISTRATION 0.00 183.70 183.70 AP 00435226 06/28/2023 SHOR-LINE 9,521.31 0.00 9,521.31 ***AP 00435227 06/28/2023 SHRED PROS 115.00 126.00 241.00 AP 00435228 06/28/2023 SILVER & WRIGHT LLP 0.00 45.60 45.60 AP 00435229 06/28/2023 SITEONE LANDSCAPE SUPPLY LLC 1,490.40 0.00 1,490.40 AP 00435231 06/28/2023 SOCAL PPE 0.00 12,072.07 12,072.07 AP 00435232 06/28/2023 SOTO ENTERTAINMENT GROUP 3,000.00 0.00 3,000.00 AP 00435233 06/28/2023 SOUTH COAST AQMD 0.00 20.64 20.64 ***AP 00435237 06/28/2023 SOUTHERN CALIFORNIA EDISON 23,903.89 1,683.48 25,587.37 AP 00435238 06/28/2023 SOUTHERN CALIFORNIA EDISON 2,899.29 0.00 2,899.29 AP 00435239 06/28/2023 SOUTHERN CALIFORNIA NEWS GROUP 10,242.56 0.00 10,242.56 AP 00435240 06/28/2023 SOVIC CREATIVE 2,828.83 0.00 2,828.83 AP 00435241 06/28/2023 SPROUT SOCIAL INC 9,244.80 0.00 9,244.80 AP 00435242 06/28/2023 STOVER SEED COMPANY 4,272.29 0.00 4,272.29 AP 00435243 06/28/2023 SUN BADGE CO 0.00 7,069.60 7,069.60 AP 00435244 06/28/2023 SUNRISE FORD 7,717.12 0.00 7,717.12 AP 00435245 06/28/2023 TELEFLEX LLC 0.00 874.50 874.50
AP 00435246 06/28/2023 TIANA SANCHEZ INTERNATIONAL LLC 1,000.00 0.00 1,000.00 AP 00435247 06/28/2023 TOWILL INC 4,405.00 0.00 4,405.00 AP 00435248 06/28/2023 TRIDEN GROUP CORP 8,400.00 0.00 8,400.00 AP 00435249 06/28/2023 TRYFYTT SPORTS 1,325.40 0.00 1,325.40 AP 00435250 06/28/2023 UNITED SITE SERVICES OF CA INC 305.29 0.00 305.29 AP 00435251 06/28/2023 UPS 64.65 0.00 64.65
AP 00435252 06/28/2023 VICTOR MEDICAL COMPANY 5,621.13 0.00 5,621.13 AP 00435253 06/28/2023 VISTA PAINT 141.30 0.00 141.30
AP 00435254 06/28/2023 WALLIS, JOSEPH D 0.00 324.00 324.00 ***AP 00435255 06/28/2023 WALTERS WHOLESALE ELECTRIC CO 3,230.23 359.26 3,589.49 AP 00435256 06/28/2023 WATJE, REBECCA 2,844.00 0.00 2,844.00 ***AP 00435257 06/28/2023 WAXIE SANITARY SUPPLY 7,788.22 158.59 7,946.81 AP 00435258 06/28/2023 WEST COAST ARBORISTS INC 12,332.25 0.00 12,332.25 AP 00435259 06/28/2023 WEST COAST FIRE SALES 0.00 1,264.13 1,264.13 AP 00435260 06/28/2023 WEST COAST SAND & GRAVEL INC 1,560.39 0.00 1,560.39 AP 00435261 06/28/2023 WESTLAND GROUP INC 10,483.75 0.00 10,483.75 AP 00435262 06/28/2023 WHITTIER FERTILIZER 2,532.13 0.00 2,532.13 AP 00435263 06/28/2023 ZOETIS US LLC 318.42 0.00 318.42 AP 00435264 06/28/2023 ZUNIGA, CRYSTAL 3,300.00 0.00 3,300.00 11:12:55
07/10/2023Current Date:VLOPEZ - Veronica Lopez Page: 4
Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User:

Report:

Page 15 of 715 ends

Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
6/26/2023 through 7/9/2023
Check No. Check Date Vendor Name City Fire Amount
***AP 00435267 06/29/2023 LOWES COMPANIES INC 8,587.07 4,488.08 13,075.15 AP 00435268 06/29/2023 NATIONWIDE PREMIUM HOLDING 1,163.46 0.00 1,163.46 AP 00435269 07/05/2023 AMERICAN PUBLIC POWER ASSOCIATION 6,069.76 0.00 6,069.76 AP 00435270 07/05/2023 ARTISTIC RESOURCES CORPORATION 9,606.17 0.00 9,606.17 AP 00435271 07/05/2023 ASCAP 2,270.04 0.00 2,270.04
AP 00435272 07/05/2023 CALIF ASSOCIATION OF PUBLIC INFO OFFICIALS 275.00 0.00 275.00 AP 00435273 07/05/2023 CALIF INTERGOVERNMENTAL RISK AUTHORITY 0.00 372,941.00 372,941.00 AP 00435274 07/05/2023 CALIFORNIA MUNICIPAL UTILITIES ASSOC 12,373.00 0.00 12,373.00 AP 00435275 07/05/2023 CALIFORNIA UTILITIES EMERGENCY ASSOC 500.00 0.00 500.00 AP 00435276 07/05/2023 CARAHSOFT TECHNOLOGY CORP 45,257.46 0.00 45,257.46 ***AP 00435277 07/05/2023 FRONTIER COMM 1,588.75 240.77 1,829.52 AP 00435278 07/05/2023 HP COMMUNICATIONS INC 500.00 0.00 500.00 AP 00435279 07/05/2023 KAISER FOUNDATION HEALTH PLAN INC 262,547.11 0.00 262,547.11 AP 00435280 07/05/2023 PARKER, DAVID A 1,500.00 0.00 1,500.00 AP 00435281 07/05/2023 PORAC 108.00 0.00 108.00
AP 00435282 07/05/2023 PORAC LEGAL DEFENSE FUND 216.00 0.00 216.00 AP 00435283 07/05/2023 QUADIENT INC 1,638.94 0.00 1,638.94 AP 00435284 07/05/2023 STANDARD INSURANCE COMPANY 13,892.13 0.00 13,892.13 AP 00435285 07/05/2023 STANDARD INSURANCE COMPANY 2,831.70 0.00 2,831.70 AP 00435286 07/05/2023 ADAPT CONSULTING INC 424.41 0.00 424.41 AP 00435287 07/05/2023 ADVANCED CHEMICAL TRANSPORT INC 868.50 0.00 868.50 AP 00435288 07/05/2023 ALL AMERICAN ASPHALT 57,969.95 0.00 57,969.95 AP 00435289 07/05/2023 ALLERGY & ASTHMA CENTER INC 624.79 0.00 624.79 AP 00435290 07/05/2023 ALVAREZ, MARIA ELENA 918.00 0.00 918.00 AP 00435291 07/05/2023 AMTECH ELEVATOR SERVICES 13,541.58 0.00 13,541.58 AP 00435292 07/05/2023 AROCHO, ALMA 724.80 0.00 724.80
AP 00435293 07/05/2023 BAST, KAROLYN 1,008.00 0.00 1,008.00 AP 00435294 07/05/2023 BEST OUTDOOR POWER INLAND LLC 1,654.94 0.00 1,654.94 AP 00435295 07/05/2023 BISEK, DAWN TRICHE 36.00 0.00 36.00 AP 00435296 07/05/2023 BORDIN SEMMER LLP 18,173.83 0.00 18,173.83 AP 00435297 07/05/2023 BOURLAND, CAROL JEAN 900.00 0.00 900.00 AP 00435298 07/05/2023 BRIGHTVIEW LANDSCAPE SERVICES INC 20,022.69 0.00 20,022.69 ***AP 00435299 07/05/2023 C V W D 147.51 344.18 491.69
AP 00435300 07/05/2023 C V W D 184.64 0.00 184.64
***AP 00435304 07/05/2023 C V W D 48,487.77 450.19 48,937.96 AP 00435305 07/05/2023 CARTY, DIANE 432.00 0.00 432.00
AP 00435306 07/05/2023 CERTIFIED TOWING INC 150.00 0.00 150.00 AP 00435307 07/05/2023 CHAMPION FIRE SYSTEMS INC 2,540.56 0.00 2,540.56 AP 00435308 07/05/2023 CHARLIE RAE ART & DESIGN CO 105.00 0.00 105.00 AP 00435309 07/05/2023 CHAVEZ, APRIL 26.63 0.00 26.63
***AP 00435310 07/05/2023 CINTAS CORPORATION 2,647.10 364.57 3,011.67 AP 00435311 07/05/2023 CLIMATEC LLC 2,781.00 0.00 2,781.00 AP 00435312 07/05/2023 COAST FITNESS REPAIR SHOP 149.00 0.00 149.00 AP 00435313 07/05/2023 CODING MINDS INC 84.00 0.00 84.00 AP 00435314 07/05/2023 COST RECOVERY SYSTEMS INC 3,000.00 0.00 3,000.00 AP 00435315 07/05/2023 COUNTS UNLIMITED 370.00 0.00 370.00 AP 00435316 07/05/2023 COVETRUS NORTH AMERICA 471.87 0.00 471.87 11:12:55
07/10/2023Current Date:VLOPEZ - Veronica Lopez Page: 5
Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User:

Report:

Page 16 of 715 ends

Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
6/26/2023 through 7/9/2023
Check No. Check Date Vendor Name City Fire Amount
AP 00435317 07/05/2023 CREATIVE BRAIN LEARNING LLC 504.00 0.00 504.00 AP 00435318 07/05/2023 DAISYECO INC 173.37 0.00 173.37
AP 00435319 07/05/2023 DANCE TERRIFIC 1,627.50 0.00 1,627.50 AP 00435320 07/05/2023 DAPEER ROSENBLIT & LITVAK LLP 5,271.10 0.00 5,271.10 AP 00435321 07/05/2023 DATA ARC LLC 18,975.43 0.00 18,975.43 AP 00435322 07/05/2023 DENG, QINGFENG 108.00 0.00 108.00 AP 00435323 07/05/2023 DOLLARHIDE, GINGER 705.60 0.00 705.60 AP 00435324 07/05/2023 DOUG MARTIN CONTRACTING CO INC 19,061.02 0.00 19,061.02 AP 00435325 07/05/2023 DUCKETT, NYSHAE 64.15 0.00 64.15 ***AP 00435326 07/05/2023 DUDEK 26,706.17 1,687.50 28,393.67 AP 00435327 07/05/2023 DUNN-EDWARDS CORPORATION 726.93 0.00 726.93 AP 00435328 07/05/2023 ESCALANTE, MONIQUE 40.09 0.00 40.09 AP 00435329 07/05/2023 FENGXIA, ALEX 29.43 0.00 29.43
AP 00435330 07/05/2023 FERGUSON ENTERPRISES LLC #1350 599.45 0.00 599.45 AP 00435331 07/05/2023 FIALLOS, WILSON 768.00 0.00 768.00 AP 00435332 07/05/2023 FRONTIER CALIFORNIA INC 6,575.00 0.00 6,575.00 AP 00435333 07/05/2023 FRONTIER CALIFORNIA INC 121.00 0.00 121.00 ***AP 00435334 07/05/2023 FRONTIER COMM 301.97 175.67 477.64 AP 00435335 07/05/2023 FUEL SERV 571.55 0.00 571.55
AP 00435336 07/05/2023 FULL COMPASS SYSTEMS LTD 10,239.40 0.00 10,239.40 AP 00435337 07/05/2023 G/M BUSINESS INTERIORS 1,274.03 0.00 1,274.03 AP 00435338 07/05/2023 GEBRESELASSIE, WOLDEMARIAM 98.56 0.00 98.56 AP 00435339 07/05/2023 GIORDANO, MARIANNA 231.00 0.00 231.00 AP 00435340 07/05/2023 GLOBALSTAR USA 176.19 0.00 176.19 AP 00435341 07/05/2023 GRAINGER 1,223.62 0.00 1,223.62
AP 00435342 07/05/2023 GRAPHICS FACTORY PRINTING INC 662.66 0.00 662.66 AP 00435343 07/05/2023 GRAY, ASHLEY 92.41 0.00 92.41
AP 00435344 07/05/2023 GRAYBAR ELECTRIC COMPANY INC 61,986.21 0.00 61,986.21 AP 00435345 07/05/2023 HAULAWAY STORAGE CONTAINERS INC 119.84 0.00 119.84 AP 00435346 07/05/2023 HERNANDEZ GROUP LLC 6,497.33 0.00 6,497.33 AP 00435347 07/05/2023 HOLLIDAY ROCK CO INC 1,750.93 0.00 1,750.93 AP 00435348 07/05/2023 INLAND VALLEY DANCE ACADEMY 936.00 0.00 936.00 AP 00435349 07/05/2023 JOHNNY ALLEN TENNIS ACADEMY 2,185.20 0.00 2,185.20 AP 00435350 07/05/2023 K-K WOODWORKING 991.10 0.00 991.10 AP 00435351 07/05/2023 KIMLEY-HORN & ASSOCIATES INC 36,780.00 0.00 36,780.00 AP 00435352 07/05/2023 KOU, DI 88.88 0.00 88.88
AP 00435353 07/05/2023 LOZANO SMITH LLP 2,292.50 0.00 2,292.50 AP 00435354 07/05/2023 MAHA CELL LIFE INC 75.70 0.00 75.70 ***AP 00435355 07/05/2023 MARIPOSA LANDSCAPES INC 311,599.97 2,698.14 314,298.11 ***AP 00435356 07/05/2023 MCMASTER-CARR SUPPLY COMPANY 132.72 344.87 477.59 AP 00435357 07/05/2023 MERRIMAC PETROLEUM INC 40,177.19 0.00 40,177.19 AP 00435358 07/05/2023 MESA ENERGY SYSTEMS INC 69,428.54 0.00 69,428.54 AP 00435359 07/05/2023 MILLENNIUM UPS LLC 24,351.50 0.00 24,351.50 AP 00435360 07/05/2023 MOE, JOHN 432.00 0.00 432.00
AP 00435361 07/05/2023 MOISA, DANIEL A 840.00 0.00 840.00 AP 00435362 07/05/2023 MUNSON, MICHELLE 918.94 0.00 918.94 AP 00435363 07/05/2023 MUSIC LAND 1,232.00 0.00 1,232.00 11:12:55
07/10/2023Current Date:VLOPEZ - Veronica Lopez Page: 6
Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User:

Report:

Page 17 of 715 ends

Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
6/26/2023 through 7/9/2023
Check No. Check Date Vendor Name City Fire Amount
AP 00435364 07/05/2023 NORMAN, BRETT 0.00 320.00 320.00 AP 00435365 07/05/2023 ODP BUSINESS SOLUTIONS LLC 6,673.97 0.00 6,673.97 AP 00435366 07/05/2023 OTT, SHARON 945.00 0.00 945.00
AP 00435367 07/05/2023 PACIFIC MH CONSTRUCTION INC 1,500.00 0.00 1,500.00 AP 00435368 07/05/2023 POWER & TELEPHONE SUPPLY COMPANY 34,566.07 0.00 34,566.07 AP 00435369 07/05/2023 RAPHA PHYSICAL THERAPY INC 138.60 0.00 138.60 AP 00435370 07/05/2023 REO ELIZABETH LONG 400.00 0.00 400.00 AP 00435371 07/05/2023 RUDD, REBECCA L. 466.75 0.00 466.75 AP 00435372 07/05/2023 SAN BERNARDINO COUNTY 0.00 12,538.98 12,538.98 AP 00435373 07/05/2023 SAN BERNARDINO COUNTY DEPT OF PUBLIC HEALTH 571.00 0.00 571.00 AP 00435374 07/05/2023 SHRED PROS 60.00 0.00 60.00
AP 00435375 07/05/2023 SIGURDSON, JADE MICHAEL ANNE 684.00 0.00 684.00 AP 00435376 07/05/2023 SILVER & WRIGHT LLP 17,261.90 0.00 17,261.90 AP 00435377 07/05/2023 SMG - RC PREMIER FOOD SERVICES LLC 4,200.00 0.00 4,200.00 AP 00435378 07/05/2023 SOUTH COAST AQMD 459.69 0.00 459.69 AP 00435379 07/05/2023 SOUTHERN CALIFORNIA EDISON 29,047.19 0.00 29,047.19 AP 00435380 07/05/2023 SUPERIOR PAVEMENT MARKINGS INC 52,991.65 0.00 52,991.65 AP 00435381 07/05/2023 THOMSON REUTERS - WEST 380.00 0.00 380.00 AP 00435382 07/05/2023 THRIFT PROPERTY MGMT 59.55 0.00 59.55 AP 00435383 07/05/2023 UDA, SHIGEHIRA 75.04 0.00 75.04
AP 00435384 07/05/2023 ULINE 2,138.10 0.00 2,138.10
AP 00435385 07/05/2023 URBAN LAND INSTITUTE 5,500.00 0.00 5,500.00 AP 00435386 07/05/2023 VERIZON WIRELESS - LA 0.00 7,110.18 7,110.18 AP 00435387 07/05/2023 WESTLAND GROUP INC 2,625.00 0.00 2,625.00 AP 00435388 07/05/2023 WT CONSTRUCTION SERVICES INC 9,850.10 0.00 9,850.10 AP 00435389 07/06/2023 APX INC 2,889.75 0.00 2,889.75
$3,953,968.29
$4,946,186.26
$992,217.97
Note:

Grand Total:

Total Fire:

Total City:
*** Check Number includes both City and Fire District expenditures 11:12:55
07/10/2023Current Date:VLOPEZ - Veronica Lopez Page: 7
Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User:

Report:

Page 18 of 715 ends

DATE: July 19, 2023
TO: Mayor and Members of the City Council
President and Members of the Boards of Directors
FROM: John R. Gillison, City Manager
INITIATED BY: Tamara L. Oatman, Finance Director
Veronica Lopez, Accounts Payable Supervisor
SUBJECT: Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $16,721.03 Dated June 26, 2023, Through July 09, 2023. (CITY/FIRE)
RECOMMENDATION:

Staff recommends City Council/Board of Directors of the Fire Protection District approve payment of demands as presented. Weekly check register amounts are $15,681.23 and $1,039.80 for the City and the Fire District, respectively.

BACKGROUND:

N/A

ANALYSIS:

N/A

FISCAL IMPACT:

Adequate budgeted funds are available for the payment of demands per the attached listing.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

N/A

ATTACHMENTS:

Attachment 1 - Weekly Check Register

Page 19 of 715 ends

Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
So Calif Gas Company Only.

AND

CITY OF RANCHO CUCAMONGA
6/26/2023 through 7/9/2023
Check No. Check Date Vendor Name City Fire Amount
***AP 00435230 06/28/2023 SOCAL GAS 15,681.23 1,039.80 16,721.03 $15,681.23
$16,721.03
$1,039.80
Note:

Grand Total:

Total Fire:

Total City:
*** Check Number includes both City and Fire District expenditures 11:18:43
07/10/2023Current Date:VLOPEZ - Veronica Lopez Page: 1
Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User:

Report:

Page 20 of 715 ends

DATE: July 19, 2023
TO: Mayor and Members of the City Council
President and Members of the Board of Directors
FROM: John R. Gillison, City Manager
INITIATED BY: Elisa Cox, Assistant City Manager/Administrative Services Director Tamara L. Oatman, Finance Director
Jason A. Shields, Management Analyst II

SUBJECT: Consideration to Receive and File Current Investment Schedules as of June 30, 2023 for the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District. (CITY/FIRE)
RECOMMENDATION:

Staff recommends that the City Council/Board of Directors of the Fire Protection District receive and file the attached current investment schedules for the City of Rancho Cucamonga (City) and the Rancho Cucamonga Fire Protection District (District) as of June 30, 2023.

BACKGROUND:

The attached investment schedules as of June 30, 2023 reflect cash and investments managed by the Finance Department/Revenue Management Division and are in conformity with the requirements of California Government Code Section 53601 and the City of Rancho Cucamonga’s and the Rancho Cucamonga Fire Protection District’s adopted Investment Policies as approved on June 22, 2023.

ANALYSIS:

The City’s and District’s Treasurers are each required to submit a quarterly investment report to the City Council and the Fire Board, respectively, in accordance with California Government Code Section 53646. The quarterly investment report is required to be submitted within 30 days following the end of the quarter covered by the report. However, the City and District Treasurers have each elected to provide this report on a monthly basis.

FISCAL IMPACT:

None.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

The monthly investment schedule supports the City Council’s core value of providing and nurturing a high quality of life for all by demonstrating the active, prudent fiscal management of the City’s investment portfolio to ensure that financial resources are available to support the various services the city provides to all Rancho Cucamonga stakeholders.

ATTACHMENTS:

Attachment 1 - Investment Schedule (City)
Attachment 2 - Investment Schedule (Fire)

Page 21 of 715 ends

Page 22 of 715 ends

Page 23 of 715 ends

Page 24 of 715 ends

Page 25 of 715 ends

Page 26 of 715 ends

Page 27 of 715 ends

Page 28 of 715 ends

Page 29 of 715 ends

Page 30 of 715 ends

Page 31 of 715 ends

Page 32 of 715 ends

Page 33 of 715 ends

Page 34 of 715 ends

Page 35 of 715 ends

Page 36 of 715 ends

Page 37 of 715 ends

Page 38 of 715 ends

Page 39 of 715 ends

Page 40 of 715 ends

Page 41 of 715 ends

Page 42 of 715 ends

Page 43 of 715 ends

Page 44 of 715 ends

Page 45 of 715 ends

Page 46 of 715 ends

Page 47 of 715 ends

Page 48 of 715 ends

Page 49 of 715 ends

Page 50 of 715 ends

Page 51 of 715 ends

Page 52 of 715 ends

Page 53 of 715 ends

Page 54 of 715 ends

Page 55 of 715 ends

Page 56 of 715 ends

Page 57 of 715 ends

Page 58 of 715 ends

Page 59 of 715 ends

Page 60 of 715 ends

Page 61 of 715 ends

Page 62 of 715 ends

Page 63 of 715 ends

Page 64 of 715 ends

Page 65 of 715 ends

Page 66 of 715 ends

Page 67 of 715 ends

Page 68 of 715 ends

Page 69 of 715 ends

Page 70 of 715 ends

Page 71 of 715 ends

Page 72 of 715 ends

Page 73 of 715 ends

Page 74 of 715 ends

Page 75 of 715 ends

Page 76 of 715 ends

Page 77 of 715 ends

Page 78 of 715 ends

Page 79 of 715 ends

Page 80 of 715 ends

Page 81 of 715 ends

Page 82 of 715 ends

Page 83 of 715 ends

Page 84 of 715 ends

DATE: July 19, 2023
TO: President and Members of the Board of Directors
FROM: John R. Gillison, City Manager
INITIATED BY: Mike McCliman, Fire Chief
Ty Harris, Deputy Fire Chief
Darci Vogel, Fire Business Manager
Ruth Cain, Procurement Manager
SUBJECT: Consideration of the Purchase of Thirty Sets of Firefighting Turnout Gear from AllStar Fire Equipment, Inc. as a Single Source Vendor in the Amount of $115,990. (FIRE)
RECOMMENDATION:

Staff recommends that the Fire Board authorize the single source purchase of thirty (30) sets of firefighting turnout gear from AllStar Fire Equipment, Inc. in the amount of $115,990.

BACKGROUND:

The National Fire Protection Association (NFPA) governs turn out gear standards and establishes requirements for protective clothing to protect against the adverse environmental effects encountered by Fire Safety Personnel while performing firefighting and lifesaving operations.

NFPA mandates that turnout coats and pants have a service life of no more than 10-years from the date of manufacturer, to limit potential safety issues.

Firefighters require two (2) sets of gear (coat and pant components) due to daily exposure to contaminants and the need for NFPA required inspections and maintenance. The Fire District replaces a portion of our gear every year to maintain our compliance with NFPA guidelines and provide our personnel with the safest and most fiscally responsible gear possible.

Firefighting coats and pants are each comprised of a 3-layer system. The three-layers involved are the thermal liner, the moisture barrier, and the outer shell. The thermal liner has greatest impact on reducing the stress associated with a fire’s heat by providing thermal protection. This layer traps air in or between layers of nonwoven material quilted to a face cloth fabric. The thermal and moisture layers combine to provide about 75 percent of the protection for the firefighter.

The moisture barrier protects the firefighter from water, chemicals, and viral agents. It is made of Polytetrafluoroethylene (PTFE) which is a permeable film barrier laminated to a flame-resistant material.

The outer shell is the first line of protection from the heat by providing flame resistance and maintaining the effectiveness of the other two liners. It also protects the firefighter from cuts and abrasions from debris or building materials. While this provides the least amount of thermal protection, it is an important piece of the entire ensemble.

Page 85 of 715 ends

Page 2 ends

1 3
4 7
ANALYSIS:

The Fire District has determined that thirty (30) sets of turnout gear need to be purchased during the current fiscal year. This will include the annual replacement of seventeen (17) sets of turnouts for existing personnel; four (4) sets for personnel who recently completed their probationary period and need their second set of turnouts; and nine (9) new personnel hired to backfill existing vacancies.

The Fire District typically goes out to bid annually for the purchase of turnout gear; however, in FY 2022-23 the Fire District utilized a single source purchase with AllStar Fire Equipment, Inc.

AllStar Fire Equipment, Inc. had been awarded the previous two bids and is the local authorized distributor of LION products. LION brand turnouts are well known in the personal protective gear industry and have a proven track record for quality, performance, and safety. The Fire District currently has 142 sets of LION brand turnouts, out of a total 188 sets in service (both frontline and backup sets). Since utilizing these turnouts, Fire personnel have experienced a higher level of fit, function, and mobility than turnouts previously purchased. The quality and durability of these turnouts, balanced with the increased comfort, has been unparalleled. As a result, the Fire District now has a higher standard and expectation for turnout gear moving forward.

In order to provide continuity of operations and ensure the health and safety of Fire District personnel, staff recommends utilizing a single source purchase with AllStar Fire Equipment, Inc. for the purchase of LION brand turnout gear for FY 2023-24. This turnout gear continues to meet the needs and safety demands of the Fire District and has proven to be a high-quality product that exceeds brands that have been purchased previously.

FISCAL IMPACT:

The purchase of firefighting turnout gear was approved in the FY 2023-24 budget. A total of $118,800 was allocated in the Fire Protection Capital Fund under account 3288501-5207 (O&M – Capital Supplies). Sufficient funding is available for this purchase.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

This item brings together portions of the Council’s vision and core value by providing a sustainable City and promoting a safe and healthy community for all. This is accomplished by ensuring our first responders have the resources and tools necessary to respond effectively during emergency situations.

ATTACHMENTS:
n/a

Page 86 of 715 ends

DATE: July 19, 2023
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday. Director of Engineering Services/City Engineer Chris Ellis, Assistant Engineer
SUBJECT: Consideration of Amendment No. 001 to the Professional Services Agreement No. 2021-140 with Superior Pavement Markings Inc. for Annual Citywide Striping and Pavement Marking Services Extending the Agreement Term to June 30, 2024. (CITY)
RECOMMENDATION:

Staff recommends the City Council approve Amendment No. 001 to authorize an extension to Agreement No. 2021-140 retroactive to December 15, 2022 and continuing through June 30, 2024 pursuant to Section 2 Term of Agreement of the agreement.

BACKGROUND:

There are approximately 1,150 lane miles of existing roadway within the City. Even though the City periodically resurfaces streets to maintain pavement condition, striping and pavement markings may become faded over time due to heavy traffic or natural wear. This contract allows City staff to install new pavement striping and pavement markings for segments of roadway with such traffic control devices that are worn or in need of updates.

In December of 2021, the City Council approved Professional Services Agreement No. 2021-140 with Superior Pavement Markings Inc. for on-call roadway striping services. This agreement was effective for one (1) year with the option to renew in 1-year increments for a total of seven (7) years.

ANALYSIS:

Throughout the first year of the agreement, the contractor has satisfied the scope of work and performed to a standard acceptable by the City. Year one of Agreement No. 2021-140 expired December 15, 2022. Staff is proposing to take the opportunity to utilize the option to renew in 1- year increments. In order to do so, staff recommends the agreement be extended retroactive to December 15, 2022 and through June 30, 2024 to align with the fiscal year calendar. This will result in five (5), 1-year extension options remaining in the existing agreement.

FISCAL IMPACT:

Funding in the amount of $150,000 has been included in the Fiscal Year 2023/24 Annual Budget in the Measure I 2010-2040 Fund (Fund 177). Therefore, there is currently no need for an additional appropriation of funds.

Work under the proposed agreement will be completed on an as needed basis each year and is

Page 87 of 715 ends

Page 2 ends

1 9
4 3
initiated by Engineering staff. The amount of work each year shall not exceed $150,000.

Account No. Funding Source Description Amount
1177303-5300 Measure I 2010-2040 (177) Striping Contract $150,000 COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

The execution of this agreement aligns with the Council’s goal of promoting and enhancing a safe and healthy community for all by maintaining good visibility of traffic control devices on existing roadways in the City.

ATTACHMENTS:

Attachment 1 – Amendment No. 001

Page 88 of 715 ends

ATTACHMENT 1
3 8
7 0
AMENDMENT NO. 001
To
Professional Services Agreement (2021-140)
Between
Superior Pavement Markings, Inc. (hereinafter “Contractor”) And
City of Rancho Cucamonga (hereinafter the “City”)
This Amendment No. 001 will service to amend the Section 2 Term of Agreement to the Professional Service Agreement, 2021-140, to incorporate the following:

Contractor and City would like to extend the existing contract retroactive to December 15, 2022 and continuing through June 30, 2024. Performance and pricing will be reviewed by both parties and any changes will require an updated amendment approved by the City Manager’s Office and Superior Pavement Markings, Inc.

All other Terms and Conditions of the original Agreement 2021-140, will remain in full effect.

IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below.

Superior Pavement Markings, Inc. City of Rancho Cucamonga By: By:

Name Date Name Date
Title Title
By: By:

Name Date Name Date
Title Title
(two signature required if corporation)

Page 89 of 715 ends

DATE: July 19, 2023
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Wess Garcia, Acting Library Director
SUBJECT: Consideration of Amendment No. 2 to the Professional Services Agreement with Cambridge Seven Associates (Contract No. 2020-120) for Design Services Not To Exceed $66,520. (CITY)
RECOMMENDATION:

Staff recommends the City Council authorize Amendment No. 2 to the Professional Services Agreement with Cambridge Seven Associates (Contract No. 2020-120) for design services not to exceed $66,520.

BACKGROUND:

After conducting a competitive bid process, the City entered into a contract on October 21, 2020, with Cambridge Seven Associates (C7) to provide design and architectural services for the Rancho Cucamonga Public Library’s Second Story and Beyond ® (SSAB) project. The SSAB project will create museum-quality, interactive exhibits that will be featured on the second floor of the Paul A. Biane Library. The museum’s literacy-themed exhibits will be custom designed and fabricated to meet the space’s unique layout and to complement the museum’s overall changing themes.

On March 16, 2022, City Council approved an Amendment (No. 1) to approve additional scope of work to the C7 contract (No. 2020-120) due to acceptance of additional San Bernardino County funding for the SSAB project.

On March 15, 2022, the Community Project Funding Act through the House Appropriations Committee provided a $1 million agreement with the City for the SSAB project as part of the National Aeronautics and Space Administration’s (NASA) STEM (Science, Technology, Engineering, Math) Education and Accountability Projects. This provided funding for platforms and a space themed exhibit and was accepted by City Council on December 7, 2022.

As the SSAB project develops, additional components have been identified including a donor recognition wall to acknowledge sponsors of the space and increased systems coordination to support additional data requirements that will combine power management for turning exhibits on and off and managing a system that controls audio, lighting, camera and exhibits from one access point.

ANALYSIS:

C7 has worked with City staff throughout the development of the SSAB project. As architect and designer of the SSAB space and exhibits, they continue to provide architecture and construction

Page 90 of 715 ends

Page 2 ends

1 7
8 1
administration services for tenant improvements and exhibit fabrication. The addition of Federal funding through the House Appropriations Committee necessitated additions to the initial scope of work. This amendment to the original contract covers expenses related to the following increases to the project’s scope:
• Exhibit platforms and the creation of an outer space theme titled “3, 2, 1…Blast Off!” • Systems integration coordination for sound and data
• Design of a donor recognition wall for the inaugural capitol fundraising campaign. • Additional construction coordination efforts due to extended construction timeline.

TABLE 1 – Contract Cost Breakdown
Amount Not to Exceed
Current Contract $802,000
Amendment No. 2 $66,520
Grand Total $868,520
Contract No. 2020-120 and Amendment No. 1 are on file with the City Clerk’s Office.

FISCAL IMPACT:

Design and architectural services fully funded through the Library Capital Fund: 1329601-5650 Capital Project.

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

Providing superior Library Services to residents enhances the overall quality of life in Rancho Cucamonga and the Second Story and Beyond® project will contribute to building and preserving the City’s family-oriented atmosphere.

ATTACHMENTS:

Attachment 1 – Amendment No. 2

Page 91 of 715 ends

DocuSign Envelope ID: D504450B-11C0-4440-A426-2BAFD9BD330E

Page 92 of 715 ends

Architecture
Urban Design
Master Planning
Programming
Interior Design
Graphic Design
Exhibit Design
Stefanie Greenfield
Patricia E. Intrieri
Gary C. Johnson
Yongjoo Kim
Peter Kuttner
Timothy D. Mansfield
Adam P. Mitchell
Marc Rogers
Jose Silveira
Stefan Bold
Jan L. Brenner
Bradley Converse
Justin Crane
Chris Muskopf
James C. Puopolo
Douglas Simpson
Peter Sollogub
Joslin Stewart
Pamela N. Sullivan
David E. Wiborg
Cambridge Seven Associates, Inc. 1050 Massachusetts Avenue, Cambridge, MA 02138 +1 617 492-7000 www.cambridgeseven.com Julie A. Sowles September 29, 2021
Library Director
Rancho Cucamonga Public Library
Rancho Cucamonga, CA NEED ZIP
Re: Second Story and Beyond – Outer Space Theme Additional Service Dear Julie,
CambridgeSeven is pleased to submit this additional service proposal to design a new theme for the Second Story and Beyond exhibit about Outer Space to replace the Out to Sea theme.

Background Information
CambridgeSeven has completed a Design Development package for the exhibits and graphics for three previously approved themes: Out to Sea, Eating, and Outdoor Adventures. At the conclusion of our Design Development phase, the Library requested that we replace the Out to Sea theme with an Outer Space theme.

Scope of Work
CambridgeSeven will design new exhibits and graphics necessary for the Outer Space theme, replacing these exhibits:
• Fish Market
o Food Display
o Fish Net Photo Opportunity
o Seafood Scale
• Out to Sea Role Play
o Sub and Periscope
o Sonar
o Regulator Test
o Diving Helmet
o Flipper Walk
• Construction Zone
o Build an Octopus
We will also design graphics and environmental graphics throughout the exhibit for the Outer Space theme.

This additional service covers expenses for bringing these new exhibits and graphics to the Design Development level of design. For the exhibits, we will do hand sketches to confirm design intent before moving into Construction Documents.

Exhibit A Exhibit A
DocuSign Envelope ID: D504450B-11C0-4440-A426-2BAFD9BD330E

Page 93 of 715 ends

Second Story and Beyond – Outer Space Theme Additional Service 9/30/2021

Page 2 ends

Cambridge Seven Associates, Inc. 1050 Massachusetts
Avenue, Cambridge, MA 02138 +1 617 492-7000 www.cambridgeseven.com Additional Fees
CambridgeSeven shall provide these additional services in accordance with the Agreement for Design Professional Services between the City of Rancho Cucamonga and Cambridge Seven Associates, Inc., Contract Number 2020-120, dated August 21, 2020, on a lump sum basis in the amount of $9,540. These services shall be invoiced monthly.

Schedule
CambridgeSeven will provide these services concurrently with the Construction Document phase.

In Summary
If you have any questions or would like any additional information, please do not hesitate to contact me. Please return one signed copy of this proposal to me.

Sincerely,
Douglas Simpson, LEED, BD+C
As
sociate Principal
________________________________________________ _09/30/21_____________ José Silveira Date

COO/CFO
CambridgeSeven
________________________________________________ _____________________ Julie Sowles Date
Library Director
City of Rancho Cucamonga
DocuSign Envelope ID: D504450B-11C0-4440-A426-2BAFD9BD330E 7/11/2023 | 1:09 PM PDT
Acting Library Director
Wess Garcia

Page 94 of 715 ends

Architecture
Urban Design
Master Planning
Programming
Interior Design
Graphic Design
Exhibit Design
Justin Crane
Stefanie Greenfield
Patricia E. Intrieri
Gary C. Johnson
Yongjoo Kim
Timothy D. Mansfield
Adam P. Mitchell
Chris Muskopf
Marc Rogers
José Silveira
Stefan Bold
Jan L. Brenner
Bradley Converse
Amy Hastings
Paul Herbert
James C. Puopolo
Wonyeop Seok
Douglas Simpson
Peter Sollogub
Joslin Stewart
David E. Wiborg
Cambridge Seven Associates, Inc. 1050 Massachusetts Avenue, Cambridge, MA 02138 +1 617 492-7000 www.cambridgeseven.com Wess Garcia, Acting Library Director February 21, 2023
Rancho Cucamonga Library Services
Rancho Cucamonga Public Library
12505 Cultural Center Drive
Rancho Cucamonga, CA 91739
Re: Second Story & Beyond – Donor Recognition Design Additional Service Dear Wess,
CambridgeSeven is pleased to submit this additional service proposal for the design of the Second Story and Beyond donor recognition graphics that will be located in the first floor lobby.

Scope of Work – Graphic Design
Building upon the design sketches that we have already provided for the donor recognition, which integrate with the triangular patterns on the adjacent windows, CambridgeSeven will complete the donor recognition graphic design.

Here are the phases of design that we envision:

The first stage will include exploring Alternatives in
terms of color, wall layout and material
choices. Deliverables will include options for wall layouts, color palettes and templates for the donor recognition plaques.

The second phase would be a Synthesis of the options explored based on the library’s feedback.

We would push the design direction further, showing templates for each donor level, a wall layout, and drawings showing the material construction and wall attachment of the donor recognition graphics.

The third phase would be a Validation, in
corporating the library’s feedback and presenting a final design for approval.

The fourth phase would be Production of
the final digital files. We would produce each graphic
file with the individual donor’s name for your review. With the library’s sign-off, we would deliver the production files to the fabricator.

The fifth phase would be Construction Administration. W e would review shop drawings and samples from the fabricator and answer questions regarding production and installation.

We are budgeting a virtual meeting for each of these five phases, with no-in person trips.

At the conclusion of our work, we would provide the Rancho Cucamonga Library with an Adobe InDesign file template so that they could continue to produce the digital files and add donors into the future.

DocuSign Envelope ID: 6B5BF100-0FDE-4B17-91F2-3CAF0BB92E11 Exhibit B
DocuSign Envelope ID: D504450B-11C0-4440-A426-2BAFD9BD330E

Page 95 of 715 ends

Second Story & Beyond – Donor Recognition Design Additional Service 2/22/2023

Page 2 ends

Cambridge Seven Associates, Inc. 1050 Massachusetts A venue, Cambridge, MA 02138 +1 617 492-7000 www.cambridgeseven.com Scope of Work – Lighting Design
To enhance the look of the donor recognition walls, we recommend adding a few additional light fixtures to the lobby. These would integrate with the current lighting and ceiling design in order to create a glow and add more prominence to the donor recognition. We would coordinate with Abernathy Lighting and AKF to make the necessary changes to the lighting and power drawings to create a clear change order for the Tenant Improvement General Contractor.

Exclusions
This proposal is for design services only does not include the production of physical graphics.

We have budgeted time for producing donor graphic files up until the fabrication installation deadline for the museum opening. After that date or a maximum of 300 donor plaques, we would be glad to produce additional graphic files on a Time & Materials basis.

Schedule
We expect the design effort (Phases 1-3) will take six weeks from the time of approval by the City of Rancho Cucamonga. The Production Phase cannot begin until most of the donor names have been confirmed so there may be a pause before this phase begins. We estimate that the Production Phase will take two weeks. The Construction Administration phase schedule will be governed by the fabricator, but we would expect it would take one to two months.

Additional Fees
CambridgeSeven shall provide these additional services in accordance with the Agreement for Design Professional Services between the City of Rancho Cucamonga and Cambridge Seven Associates, Inc., Contract Number 2020-120, dated August 21, 2020, for the following amounts.

These services shall be invoiced monthly.

Donor Recognition Graphic Design $20,420
Abernathy Lighting $1,560
AKF (Electrical Engineering) $2,100
Total Additional Service $24,080
Please note this proposal expires August 1, 2023 and may be modified or withdrawn by CambridgeSeven before receipt of acceptance.

In S
ummary
If you have any questions or would like any additional information, please do not hesitate to contact me. Please return one signed copy of this proposal to me.

Sincerely,
Douglas Simpson, LEED, BD+C
Ass
ociate Principal
DocuSign Envelope ID: 6B5BF100-0FDE-4B17-91F2-3CAF0BB92E11 DocuSign Envelope ID: D504450B-11C0-4440-A426-2BAFD9BD330E

Page 96 of 715 ends

Second Story & Beyond – Donor Recognition Design Additional Service 2/22/2023

Page 3 ends

Cambridge Seven Associates, Inc. 1050 Massachusetts A venue, Cambridge, MA 02138 +1 617 492-7000 www.cambridgeseven.com ___
_____________________________________________ February 22, 2023 José Silveira Date

COO/CFO
CambridgeSeven
________________________________________________ _____________________ Wess Garcia Date
Acting Library Director
City of Rancho Cucamonga
DocuSign Envelope ID: 6B5BF100-0FDE-4B17-91F2-3CAF0BB92E11 3/15/2023 | 8:20 AM PDT
DocuSign Envelope ID: D504450B-11C0-4440-A426-2BAFD9BD330E

Page 97 of 715 ends

Exhibit C
DocuSign Envelope ID: D504450B-11C0-4440-A426-2BAFD9BD330E

Page 98 of 715 ends

DocuSign Envelope ID: D504450B-11C0-4440-A426-2BAFD9BD330E

Page 99 of 715 ends

DocuSign Envelope ID: D504450B-11C0-4440-A426-2BAFD9BD330E 7/11/2023 | 1:09 PM PDT

Page 100 of 715 ends

DocuSign Envelope ID: D504450B-11C0-4440-A426-2BAFD9BD330E

Page 101 of 715 ends

DATE: July 19, 2023
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Michael J. Smith, Chief of Police
Jerry Davenport, Administrative Lieutenant
Karen Hunt, Sheriff's Service Specialist
SUBJECT: Consideration to Accept an Appropriate Grant Revenue in the Amount of $19,114 from the Edward Byrne Memorial Justice Assistance Grant (JAG) for Fiscal Year 2019. (CITY)
RECOMMENDATION:

Staff recommends the City Council accept revenue funds for JAG Grant FY 19 in the amount of $19,114. Staff also recommends the City Council authorize the appropriation of funds from JAG Grant FY19 in the amount of $19,114 to purchase conference room furniture for the Rancho Cucamonga Police Department.

BACKGROUND:

Annually, the Byrne Justice Assistance (BJA) announces the availability of grant funds to state and local units of government through the Byrne JAG Grant. This program allows state and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system.

JAG Grant FY 19 was previously approved for appropriation and spending by City Council on September 2, 2020. Unfortunately, revenue has only just now been made available and released.

Due to this delay, project needs were either reimagined or moved to other grant years.

ANALYSIS:

With the addition of the Real Time Information Center (RTIC), the Public Safety Video Network (PSVN) system has been moved inside the RTIC. This allows for the previously used room to be redesignated as a conference room. Due to the new conference room’s proximity to the RTIC, it could also be used as a temporary, but immediate, Emergency Operations Center. This would allow for critical, real-time information to be shared immediately, while the nature and extent of an incident is initially being assessed.

The funding from the JAG Grant FY 19, will be part of the funding used to furnish the new conference room.

Page 102 of 715 ends

Page 2 ends

1 9
3 6
FISCAL IMPACT:

Staff is requesting the City Council accept JAG grant funds into account number 1361000-4750 in the amount of $19,114. Staff is also requesting an appropriation of $19,114 into account 1361701-5200 (JAG Fund – Operations and Maintenance) to fund the purchase of the conference room furniture.
$11,000 will also be moved from the Police Department’s Overtime Budget to cover the complete cost of the project.

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This project will align with the following Council Core Values promoting and enhancing a safe and healthy community for all and intentionally embracing and anticipating the future.

ATTACHMENTS:

None.

Page 103 of 715 ends

DATE: July 19, 2023
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Matt Burris, Deputy City Manager/Acting PW Services Director Jeff Benson, Parks and Landscape Superintendent
Kenneth Fung, Associate Engineer
SUBJECT: Consideration to Accept the Heritage Park Equestrian Center Roof Repair Project as Complete, File the Notice of Completion, and Authorize Release of Retention and Bonds. (CITY)
RECOMMENDATION:

Staff recommends the City Council:

1. Accept the Heritage Park Equestrian Center Roof Repair Project, Contract No. 2023-017, as complete.

2. Approve the final contract amount of $134,716.48.

3. Authorize the release of the Faithful Performance Bond and acceptance of Maintenance Bond.

4. Authorize the release of the Labor and Materials Bond in the amount of $132,251.00, six months after the recordation of said notice if no claims have been received.

5. Authorize the Public Works Services Director to file a Notice of Completion and release of the retention in the amount of $6,735.82, 35 days after acceptance.

6. Authorize the Public Works Services Director to approve the release of the Maintenance Bond one year following the filing of the Notice of Completion if the improvements remain free from defects in material and workmanship.

BACKGROUND:

The Heritage Park Equestrian Center Roof Repair Project scope of work consisted of the repair of the damaged upper and lower roofs at the Heritage Park Equestrian Center building and other related items of work.

Pertinent information of the project is as follows:

Budgeted Amount: $150,000.00
Publish Dates for Local Paper: November 8, 2022 and November 15, 2022 Bid Opening: December 13, 2022
Contract Award Date: February 1, 2023
Low Bidder: AME Builders, Inc.

Contract Amount: $132,251.00
Contingency: $17,749.00
Final Contract Amount: $134,716.48
Difference in Contract Amount: $2,465.48 (1.9 %)

Page 104 of 715 ends

Page 2 ends

1 9
4 0
ANALYSIS:

The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the Public Works Services Director.

The net increase in the total cost of the project is a result of one (1) Contract Change Order (CCO). After the existing roof tiles and underlayment were removed, it was discovered that nine (9) sheets of plywood were damaged and had to be replaced. Also, it was discovered that a significant quantity of roof tiles were damaged and could not be reused. As a result, new roof tiles were purchased.

At the end of the one-year maintenance period, if the improvements remain free from defects in materials and workmanship, the City Clerk is authorized to release the Maintenance Bond upon approval by the Public Works Services Director.

FISCAL IMPACT:

Originally, funding ($150,000) was included in the Fiscal Year 2021/2022 adopted budget for this project in account number 1848303-5607 (PD 85). Unfortunately, the contracts for design consultants / architectural services for multiple firms were not approved until March 2022, which meant that the project plans and specifications could not be completed in time to bid and award this project before the end of Fiscal Year 2021/2022. To award this project, the City Council approved the appropriation of $150,000 from PD 85 fund balance to account number 1848303- 5607.

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This equestrian center is a valued component of the City’s equestrian community. By repairing the center’s roof, this project addresses the City Council goal of providing and nurturing a high quality of life for all.

ATTACHMENTS:

Attachment 1 – Notice of Completion

Page 105 of 715 ends

RECORDING REQUESTED BY:

CITY OF RANCHO CUCAMONGA
P. O. Box 807
Rancho Cucamonga, California 91730
WHEN RECORDED MAIL TO:

CITY CLERK

CITY OF RANCHO CUCAMONGA
P. O. Box 807
Rancho Cucamonga, California 91730
Exempt from recording fees pursuant to Govt. Code Sec. 27383

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is an owner of an interest or estate in the hereinafter described real property, the nature of which interest or estate is:

All public rights-of-way within the boundaries of Contract No. 2023-017

2. The full name and address of the undersigned owner is: CITY OF RANCHO CUCAMONGA, 10500 CIVIC CENTER DRIVE, P. O. BOX 807, RANCHO CUCAMONGA, CALIFORNIA 91730.

3. On July 5, 2023, there was completed in the hereinafter described real property the work of improvement set forth in the contract documents for:

Heritage Park Equestrian Center Roof Repair Project
Repair of damaged upper and lower roofs at the Heritage Park Equestrian Center building plus other related work

4. The name of the original contractor for the work of improvement as a whole was:

AME Builders, Inc.

5. The real property referred to herein is situated in the City of Rancho Cucamonga, County of San Bernardino, California, and is described as follows:
5546 Beryl Street (Heritage Park), Rancho Cucamonga, CA 91730 APN: 1061-631-01
CITY OF RANCHO CUCAMONGA, a
Municipal Corporation, Owner
I hereby certify under penalty of perjury that the
foregoing is true and correct.

DATE
Executed in the City of Rancho Cucamonga,
California
Matt Burris
Acting Public Works Services Director
ATTACHMENT 1

Page 106 of 715 ends

DATE: July 19, 2023
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Brian Sandona, Senior Civil Engineer
SUBJECT: Consideration of Final Maps for Tracts 16072-1 and 16072-2, a Related Improvement Agreement, and Improvement Securities, Located North of Wilson Avenue between East Avenue and Etiwanda Avenue, Related to Case No’s. SUBTT16072. An Environment Impact Report was Certified for this Project on June 16, 2004. (CITY)
RECOMMENDATION:

Staff recommends that the City Council:

1. Approve the Final Maps for Tract No.’s 16072-1 and 16072-2;

2. Approve the Improvement Agreement for related public improvements and authorize the Mayor and the City Clerk to sign said Agreements;

3. Accept security in the form of bonds for completion of the related public improvements; and

4. Approve the plans and specifications for the related public improvements on file with the City Engineer.

BACKGROUND:

Tentative Tract Map 16072 (Case No. SUBTT16072) was approved for the subdivision and development of 358 single-family lots ranging in size from approximately 9,000 square feet to 0.5 acres each. The tentative tract map was approved on June 16, 2004 by the City Council via Resolution No. 04-206 along with certification of the associated Environmental Impact Report.

The 3-year approval period for a tentative map typically begins on the date the map is approved, but in this case the effective date was arguably deferred until annexation of the subject land into the City was completed by LAFCO. Several discretionary and legislative extensions of this tentative map have also been granted over the years and its current expiration date is November 15, 2023. Currently, no further discretionary or legislative extensions are available for the tentative map. However, the project is a phased subdivision with four total phases and pursuant to the Subdivision Map Act, Government Code Section 66452.6(a)(1), filing of a final map for each phase of the subdivision provides a 4-year extension to the expiration date if the subdivider is required to make certain investments in public improvements.

ANALYSIS:

The applicant, Golden Meadowland, LLC, has submitted Improvement Agreements and Securities to guarantee the off-site public improvements for the first two phases of Tract 16072 in the following amounts:

Page 107 of 715 ends

Page 2 ends

1 9
1 0
TR 16072-1:

Faithful Performance Bond No. 7901023874 $5,350,100
Labor and Material Bond No. 7901023848 $5,350,100
TR 16072-2:

Faithful Performance Bond No. 7901023849 $2,922,300
Labor and Material Bond No. 7901023850 $2,922,300
Staff has reviewed the final maps submitted for Tracts 16072-1 and 16072-2 and determined that they are in substantial conformity with the approved Tentative Tract Map and conditions of approval. Among these conditions is a requirement to transfer 147.7 acres of off-site land for permanent open space and habitat preservation or to deposit an equivalent mitigation cost of $10,000 per developable acre with a City-approved conservation agency. Staff has received documentation of an agreement between the developer and the Inland Empire Resource Conservation District accepting the equivalent mitigation cost and satisfying the conservation condition. Pursuant to Government Code Section 66458(a), approval of timely filed final maps substantially conforming to the Subdivision Map Act, local subdivision ordinances, and conditions of approval in effect at the time of the tentative map’s approval is deemed a ministerial action of the City Council. The City Council’s approval of the subject maps will authorize their recording.

Approval of this item by the City Council would approve Tract Maps 16072-1 and 16072-2 and allow their recordation.

Environmental Assessment
Pursuant to the California Environmental Quality Act ("CEQA") and the City's local CEQA Guidelines, the City certified an Environmental Impact Report on June 16, 2004, in connection with the City's approval of Tentative Tract Map SUBTT16072. Pursuant to CEQA Guidelines Section 15162, no subsequent or supplemental EIR or Negative Declaration is required in connection with subsequent discretionary approvals of the same project unless: (i) substantial changes are proposed to the project that indicate new or more severe impacts on the environment; (ii) substantial changes have occurred in the circumstances under which the project was previously reviewed that indicates new or more severe environmental impacts; or (iii) new important information shows the project will have new or more severe impacts than previously considered; or (iv) additional mitigation measures are now feasible to reduce impacts or different mitigation measures can be imposed to substantially reduce impacts. Furthermore, as a ministerial action, the City Council’s approval of the two phased final maps is not subject to CEQA.

FISCAL IMPACT:

There are no proposed annexations for this project. The project is within Community Facilities District (CFD) 2017-01. CFD 2017-01 currently collects $20.00 per acre with a maximum of $2,548.47 per acre on undeveloped property. Development of the residential lots created by this action will result in the lots being levied as residential property as identified under the CFD’s Rate and Method of Apportionment as early as Fiscal Year 2024/25. However, during construction of the public improvements required for these tracts, the developer will be installing 725 street trees and 166 streetlights that will be maintained by CFD 2017-01.

Page 108 of 715 ends

Page 3 ends

1 9
1 0
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addressed the City Council's vision for the City by working together cooperatively and respectfully with property owners and developers to create a vibrant city, rich in opportunity for all to thrive.

ATTACHMENTS:

Attachment 1 – Vicinity Map

Page 109 of 715 ends

ATTACHMENT 1
Vicinity Map

NOT TO SCALE
Project Site

Page 110 of 715 ends

DATE: July 19, 2023
TO: President and Members of the Board of Directors
FROM: John R. Gillison, City Manager
INITIATED BY: Robert Neiuber, Senior Human Resources Director Lucy Alvarez-Nunez, Management Analyst
SUBJECT: Consideration to Approve a Resolution Adopting a Memorandum of Understanding Between the Rancho Cucamonga Fire Protection District and Rancho Cucamonga Firefighters Local 2274 Relative to Wages, Benefits, and Other Terms and Conditions for the Period of July 2023 through June 30, 2026. (RESOLUTION NO. FD 2023-036) (FIRE) RECOMMENDATION:

Staff recommends the Fire Board of the Rancho Cucamonga Fire Protection District approve the attached resolution adopting a memorandum of understanding between the Rancho Cucamonga Fire Protection District and Rancho Cucamonga Firefighters Local 2274 relative to wages, benefits, and other terms and conditions for the period of July 2023, through June 30, 2026.

BACKGROUND:

The Rancho Cucamonga Fire Board previously approved a three-year Memorandum of Understanding (MOU) between the Rancho Cucamonga Fire Protection District (District) and Firefighters Local 2274, effective August 1, 2019, through June 30, 2023.

In January 2023, the Fire District and Fire Union representatives began negotiations for the successor MOU.

After meeting and conferring in good faith, the parties reached an agreement in late June 2023. The Firefighters Local 2274 voted to approve the negotiated terms for a three-year (3) Memorandum of Understanding (MOU).

ANALYSIS:

The negotiated and agreed upon MOU was settled in mutual recognition of the current economic conditions in the State of California, the ongoing adjustments to CalPERS, the ongoing fiscal challenges facing all local agencies, and prudent public policy, while balancing the need to maintain competitive compensation levels. The three-year (3 year) agreement includes:
 Cost of Living Adjustment

3.25% effective the first full pay period in July 2023,

2.5% effective the first full pay period in July 2024,

2.5% effective the first full pay period in July 2025.
 Equity Adjustments to bring positions within the bargaining unit closer to market

Page 111 of 715 ends

Page 2 ends

1 9
3 8

3.25% effective the first full pay period in October 2023,

2.5% effective the first full pay period in January 2025,

2.5% effective the first full pay period in January 2026.  Classic CalPERS members pick up 1% of compensation earnable via payroll withholding as cost sharing of the employer contributions required by CalPERS effective the first full pay period in July 2023.
 Effective the first full pay period in July 2025, cost-sharing contributions by Classic CalPERS members shall fluctuate up or down by the same percentage change that CalPERS may make to the employee contribution rate of PEPRA members. Thereafter the cost-sharing amount shall fluctuate at the start of each fiscal year. The amount of Classic CalPERS member cost sharing shall be capped at a maximum of 3% of compensation earnable and at a minimum of 0%.  Additional Bereavement Leave of 40 hours for 40-hour personnel and 56 hours for shift personnel when the bereavement leave is related to a close family member or relative.  Change to Natal and Adoption Leave with Pay from 2 days to 120 hours.  Removal of old or outdated MOU language.

This agreement is to be effective the first full pay period in July 2023 or the first full pay period after the District adoption, whichever is later.

Staff recommends the Fire Board approve the attached resolution adopting the agreed upon Memorandum of Understanding between the Fire District and Firefighters Local 2274.

FISCAL IMPACT:

The fiscal impact resulting from this agreement has a year one cost of $1,150,840 with an additional cost of $777,470 in year two and $816,000 in year three.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

This item addresses the Council’s core value of working cooperatively and respectfully with one another, and intentionally embracing and anticipating the future by taking actions to further attract and retain an exceptional workforce.

ATTACHMENTS:

Attachment 1 - Resolution No. FD 2023-036
Attachment 2 - Memorandum of Understanding

Page 112 of 715 ends

Resolution No. FD 2023-XXX
3 8
6 5
RESOLUTION NO. FD 2023-XXX

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT,

RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE

MEMORANDUM OF UNDERSTANDING BETWEEN THE

DISTRICT AND RANCHO CUCAMONGA FIREFIGHTERS
LOCAL 2274 RELATIVE TO WAGES, BENEFITS AND OTHER

TERMS AND CONDITIONS OF EMPLOYMENT FOR THE
PERIOD OF JULY 2023, THROUGH JUNE 30, 2026
WHEREAS, Representatives of the Rancho Cucamonga Fire Protection District ("District": hereinafter) and the Rancho Cucamonga Firefighters Local 2274 “Fire Union” have met and conferred pursuant to the provisions of the Meyers-Milias-Brown Act (California Government Code §3500, et seq.) with regard to terms and conditions of employment; and WHEREAS, Representatives of the District and Fire Union have agreed upon and presented to this Board a Memorandum of Understanding pertaining to the Fire Union effective, July 2023, through June 30, 2026, specifying the results of said meet and confer process; and WHEREAS, All legal prerequisites to the adoption of this Resolution have occurred; and NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Rancho Cucamonga Fire Protection District of the City of Rancho Cucamonga that in all respects, as set forth in the recitals of this Resolution, the attached Memorandum of Understanding entered into by and between District representatives and the Firefighters Local 2274 for the period July 2023, through June 30, 2026.

PASSED, APPROVED, AND ADOPTED by the Board of Directors, this 19 th day of July 2023.

AYES: Alexander, Michael, Spagnolo, Steinorth, Williams NOES: None
ABSENT: None
ABSTAINED: None
ATTACHMENT 1

Page 113 of 715 ends

1 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
ATTACHMENT 2

MEMORANDUM OF UNDERSTANDING

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
AND
RANCHO CUCAMONGA FIREFIGHTERS’ ASSOCIATION - IAFF LOCAL 2274 2023-2026

Page 114 of 715 ends

2 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
Contents
PREAMBLE................................................................................................................................................4 ARTICLE I RECOGNITION .....................................................................................................................4 ARTICLE II COMPENSATION................................................................................................................4 § 1. Survey ............................................................................................................................................4 § 2. Salary Plan....................................................................................................................................6 § 3. Work Periods and Overtime .................................................................................................12 § 4. Uniform Allowance ..................................................................................................................14 § 5. Employee Group Insurance..................................................................................................14 § 6. Retirement Plan ........................................................................................................................16 § 7. Work-Related Injuries .............................................................................................................20 § 8. Carpooling ..................................................................................................................................20 § 9. IRS 125 Plan ...............................................................................................................................20 § 10. Voluntary Employee Benefit Association ....................................................................21 § 11. Deferred Compensation.....................................................................................................21 ARTICLE III LEAVES .............................................................................................................................21 § 1. Holidays.......................................................................................................................................21 § 2. Vacation Leave..........................................................................................................................23 § 3. Sick Leave ..................................................................................................................................24 § 4. Conversion Factor ...................................................................................................................27 § 5. Personal Leave .........................................................................................................................27 § 6. Bereavement Leave.................................................................................................................28 § 7. Compensatory Time................................................................................................................28 § 8. Military .........................................................................................................................................29 § 9. Jury Duty.....................................................................................................................................30 § 10. Civil Subpoena/Criminal Subpoena...............................................................................30 § 11. Leaves of Absence without Pay......................................................................................31 § 12. Association Business.........................................................................................................31 § 13. Union Leave Bank................................................................................................................32 § 14. Natal and Adoption Pay .....................................................................................................33 § 15. Family and Medical Leave.................................................................................................33 ARTICLE IV GRIEVANCE PROCEDURE...........................................................................................33 § 1. Purpose .......................................................................................................................................33

Page 115 of 715 ends

3 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
§ 2. Objectives...................................................................................................................................34 § 3. General Provisions ..................................................................................................................34 § 4. Informal Grievance Procedure.............................................................................................35 § 5. Formal Grievance Procedure ...............................................................................................35 ARTICLE V DISCIPLINE........................................................................................................................37 ARTICLE VI SAFETY .............................................................................................................................37 § 1. Compliance ................................................................................................................................37 § 2. No Discrimination ....................................................................................................................37 § 3. Safety Equipment.....................................................................................................................37 § 4. Employee Responsibility.......................................................................................................37 § 5. Minimum Staffing .....................................................................................................................38 § 6. Smoking Policy .........................................................................................................................38 § 7. Weather Related Mandatory Recall....................................................................................38 ARTICLE VII MANAGEMENT RIGHTS...............................................................................................39 § 1. Scope of Rights ........................................................................................................................39 § 1. Emergency Conditions...........................................................................................................40 ARTICLE VIII MAINTENANCE OF BENEFITS ..................................................................................40 ARTICLE IX APPROVAL BY THE BOARD OF DIRECTORS ........................................................41 ARTICLE X PROVISIONS OF LAW ....................................................................................................41 ARTICLE XI TERM..................................................................................................................................42

Page 116 of 715 ends

4 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6

PREAMBLE
This Memorandum of Understanding (“MOU” hereinafter) is made and entered into by and between the Rancho Cucamonga Fire Protection District (“District” hereinafter), and the Rancho Cucamonga Firefighters’ Association - IAFF Local 2274 (“Union” hereinafter). The terms and conditions contained in this MOU are applicable to all full-time employees within this unit and contain the complete results of negotiations concerning wages, hours and other terms and conditions of employment for said employees represented herein.

ARTICLE I RECOGNITION
Pursuant to the provisions of existing rules and regulations and applicable State law, District hereby acknowledges the Union as the exclusive recognized employee organization for the representation unit, which includes non-management safety employees of the District, who are employed on a full-time basis.

ARTICLE II COMPENSATION
§ 1. Survey
District will conduct a survey in accordance with the elements and procedures provided below.

A. Timing: The survey will be completed and available for review by District and Union no later than December 1 of the year prior to MOU expiration unless mutually agreed otherwise by the parties. Survey data will be those compensation amounts known and in effect as of the December 1 survey date. In the event a survey agency has a MOU that extends beyond the end of the fiscal year during which the survey is performed, the survey elements known and scheduled to be in force as of the following July will also be surveyed and included in the total compensation survey by the December 1 date.

B. Survey Agencies: (1) Chino Valley Fire District, (2) City of West Covina, (3) City of Riverside, (4) City of Pasadena, (5) City of Ontario, (6) City of Corona.

C. Survey Elements:

1. Top step base pay for Firefighter, Engineer, and Captain;

2. Emergency Medical Technician pay or stipend;

3. Paramedic pay or stipend;

4. Agency pick-up of member contributions to the Public Employees’ Retirement System (“PERS”); employer contribution to PERS, net of any employee cost- sharing;

5. Uniform Pay;

6. Employer Contribution to 401(a) Plan;

Page 117 of 715 ends

5 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6

7. Maximum employer contribution to Voluntary Employee Benefit Association (VEBA). For the purposes of the survey, this benefit will be reflected as a fringe benefit under MSA;

8. Maximum employer contribution to medical, dental, vision and long-term disability plans for new employees; and

9. Any other incentive or premium that 50% or more of the individuals given in a classification at an agency are eligible to receive, if it is also provided by 4 or more of the survey agencies, exclusive to the District.

An individual is “eligible to receive” an incentive or premium if that individual can receive the item upon satisfaction of specified conditions (if any), without limits as to the number of individuals who can receive the incentive. For example, if a specialized training incentive is available to each individual who achieves the specific technical qualifications, the individual is “eligible to receive” that incentive even if he or she has not yet attained the technical certification that is required to actually receive it. Conversely, if a department offers a premium that requires training but only grants that premium to a limited number of individuals or only to individuals in a certain limited number of assignments, the number of individuals above the limit are not eligible to receive the premium. In those instances, the stipends may be reviewed and discussed on an individual basis.

D. Survey Procedures and Users:

Any survey element that is expressed as a percent of salary will be converted to a dollar amount using the top step base pay for the classification and agency involved.

Multi-tiered survey elements involving medical benefits or other health and welfare benefits will be surveyed based on the compensation provided to new employees for that element. If applicable, other multi-tiered incentives will be surveyed at the highest amount of incentive pay obtainable, so long as the thresholds in Item C.7 are met. For comparison purposes in determining a market average, the high and low (of those that receive any given benefit) will be dropped for each salary element, except base salary, where all survey agencies will be used. After dropping the high and low agency, the mean average for the applicable survey element will be calculated. The resulting average numbers for each survey element will be added together to determine a cumulative average total compensation. The results may be used for comparison purposes in negotiations involving future compensation adjustments. There is no obligation to implement and salary element or to make any compensation adjustment based on the survey results and the parties acknowledge that other factors, including revenue, staffing, PERS contributions and other post-employment benefit (“OPEB”) costs play a significant factor in the ability of the District to implement any survey element.

Example:

Page 118 of 715 ends

6 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6

1. Look at a particular benefit at the maximum level achievable (in this example highlighted in yellow for each city):

Chino Valley Fire District 7%
City of West Covina Benefit X – 3% or 5%
City of Riverside Benefit X – 5%; 10% or 15%
City of Pasadena Benefit X – 3% or 6%
City of Ontario N/A
City of Corona Benefit X – 2%

2. Drop high (Riverside 15%) and low (Corona 2%) from among the four agencies that offer the benefit.

3. Average remaining three cities [(CVFD 7% +W.C 5% + Pasadena 6%) =6%].

4. Thus, Benefit X for market comparison purposes is assumed to be 6%. § 2. Salary Plan
A. Salary Adjustment
All bargaining unit members shall receive a cost-of-living adjustment according to the following schedule:

3.25% effective the first full pay period in July 2023

2.5% effective the first full pay period in July 2024

2.5% effective the first full pay period in July 2025
All bargaining unit members shall receive an equity adjustment according to the following schedule:

3.25% effective the first full pay period in October 2023

2.5% effective the first full pay period in January 2025

2.5% effective the first full pay period in January 2026 B. Salary Ranges
The base salary ranges for all classes in the bargaining units shall consist of five (5) steps, labeled A through E, with approximately five percent (5%) between each step.

All stipends will be set at Step E. Advancement between steps requires a satisfactory or higher annual performance evaluation. No employee shall receive more than one step increase in a 12-month period unless granted for outstanding achievement pursuant to Section 2(G) below. Placement within the range shall be in accordance with the following:

Page 119 of 715 ends

7 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6

1. Salary on appointment
New employees shall be compensated at Step “A” of the salary range to which their class is allocated. If unusual recruitment difficulties are encountered or a candidate is exceptionally well qualified, appointment at a higher step in the salary range may be authorized by the Fire Chief.

2. Merit Salary Adjustments
Advancement within a salary range shall not be automatic but shall be based upon job performance and granted only on the recommendation of the employee’s supervisor and approval of the Fire Chief. Employees shall be considered for merit salary increases in accordance with the following:
a. Employees who are placed at Step A upon original employment, reinstatement, or promotion are eligible for a merit salary review after six (6) months of service.

Subsequent merit salary review dates shall fall upon the completion of twelve (12) month service intervals.
b. Employees who are placed at Step B or above upon original employment, reinstatement, or promotion shall be eligible for a merit salary review after six months of service. Subsequent review dates shall fall upon the completion of twelve (12) month service intervals.
c. The granting of an official leave of absence of more than thirty (30) continuous calendar days, other than military leave, shall cause the employee’s merit salary review date to be extended the number of calendar days he or she was on leave. d. If, in the supervisor’s judgement, the employee’s performance does not justify a salary increase on the review date, the employee shall be reevaluated before the expiration of six (6) months dating from the employee’s review date. If the period of postponement exceeds three (3) months and the employee receives a salary increase, the employee shall be assigned a new review date based on the date the increase was granted.
e. Authorized salary step increases shall become effective at the beginning of the pay period nearest the employee’s review date.
f. Should an employee’s review date be overlooked, and upon discovery of the error, the employee is recommended for a salary increase, the employee shall receive a supplemental payment compensating him or her for the additional he or she would have received had the increase been granted at the appropriate time. g. The normal merit salary increase shall be one (1) step granted in accordance with the preceding. However, to reward outstanding achievement and performance, the Fire Chief may grant one (1) additional step increase not to exceed one (1) step in any given six (6) month period.

Page 120 of 715 ends

8 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
h. In order to address a situation where application of this section would result in the inequitable treatment of employees and upon the recommendation of the Fire Chief and approval of the Board, an employee may be placed at any step in the salary range for his or her class.

3. Salary on Promotion
An employee, who is promoted to a position in a class with a higher salary range than the class in which he or she formerly occupied a position, shall receive the nearest higher monthly salary in the higher salary range that would constitute a minimum of five percent (5%) salary increase over his or her base salary rate, provided that no employee may receive a rate in excess of Step E of the promotional class. If the promotion occurs within sixty (60) days of a scheduled merit salary review date, the employee shall receive the merit increase (if otherwise entitled to it) and the promotional increase concurrently. The employee shall be given a new merit salary review date for purposes of future salary step advancement. The new date shall be based upon the effective date of promotion.

4. Salary on Demotion
An employee who is demoted to a position in a class with a lower salary range shall receive a new merit salary review date based upon the effective date of the demotion and receive a salary in accordance with the following:
a. Disciplinary demotion – any designated salary step in the lower salary range which will result in the employee’s receiving at least a five (5) percent reduction in pay. b. Non-disciplinary demotion – that salary step he or she would have received in the lower class if his or her services had been continuous in said lower class.

5. Salary on Transfer
An employee who is transferred from one position to another in the same class or to another position in a similar class having the same salary range shall receive the same step in the salary range previously received and the merit salary review date shall not change.

6. Salary on Position Reclassification
When an employee’s position is reclassified and the employee is appointed to the position, salary shall be determined as follows:
a. If the position is reclassified to a class with a higher salary range than the former class, salary and merit salary review date shall be set in the same manner as if he or she had been promoted.

Page 121 of 715 ends

9 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
b. If the salary of the employee is the same or less than the maximum of the salary range of the new class and the salary range of the new class is the same as the previous class, the salary and merit salary review date will not change. c. If the salary of the employee is greater than the maximum of the range of the new class, the salary of the employee shall be designated as a “Y-rate” and shall not change during continuous regular service until the maximum of the salary range to which the class is assigned exceeds the salary of the employee.

7. Salary on Re-Employment
An employee recalled after a layoff shall receive the same salary step in the range of the class which he or she was receiving upon layoff.

8. Salary on Rehire
Upon rehire, an employee shall be placed at such salary step as may be recommended by the Supervisor and approved by the Fire Chief. The employee’s merit salary review date shall be based on the date of rehire.

9. Acting Pay
Acting pay shall be one (1) step, approximately five percent (5%), above the affected employee’s base salary rate. To receive acting pay the employee must:
a. Be formally assigned only doing the duties appropriate to the higher class. b. Subject to D below, at least fifteen (15) consecutive workdays, five (5) shifts for employees working twenty-four (24) hour shifts. Acting pay will be paid beginning with the sixteenth (16 th) consecutive day worked in an acting capacity, sixth (6 th) shift for employees working twenty-four (24) hour shifts. c. Subject to D below, if an employee is deployed on an assignment in a higher-class acting position, and that deployment/assignment extends past 120 hours, the acting employee will receive (1) step, approximately 5%, above his/her base salary rate for the entire deployment/assignment.
d. In any instance where it is reasonably anticipated at the commencement of the acting assignment that the assignment is likely to extend beyond fifteen (15) consecutive workdays or five (5) shifts, the described five percent (5%) acting pay shall commence being earned from the first day/shift of the acting assignment.

10. Salary on Change in Range Assignment
When a class is reassigned to either a higher or lower salary range by the Board, the salary of each incumbent in such a class on the date the reassignment is effective shall be adjusted to the step he or she was receiving in the former range.

Page 122 of 715 ends

10 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6

11. Premium Pay Haz-Mat
The number of personnel maintained on the Haz-Mat team is determined by the District. Personnel on the team must maintain their state certification, membership in the West End Hazardous Assistance Team, attend reasonable training sessions deemed necessary by the District, and agree to remain members of the District’s Haz- Mat Team for a period of 2 years unless removed earlier by the District. Training to maintain status on the team shall be at the District’s expense. Members who meet the above requirements shall be compensated for their involvement by being paid a dollar amount equal to five percent (5%) of Step E of the Fire Engineer class.

12. Bilingual Compensation
Bargaining Unit members who qualify for bilingual pay shall be compensated at the rate of seventy-five dollars ($75.00) per month. Employees must pass an examination demonstrating their proficiency in the Spanish, Chinese, or Japanese languages.

13. Paramedic Compensation
Regardless of the classification of unit members who are eligible for paramedic compensation, said compensation shall be the equivalent of 13.92% per month of Step E of the base salary of the Engineer Classification.

Paramedic pay differential may be authorized for any of the company ranks of Firefighter, Fire Engineer or Fire Captain. Effective for employees hired after January 1, 2015, the paramedic pay differential may not be continued upon promotion according to District need and the discretion of the Fire Chief.

14. Field Training Officer
The District agrees to provide a stipend that is equivalent to 9.3% percent of Step E of the Fire Captain class, to the Field Training Officer position, or employee who is charged with these duties.

15. Technical Rescue
The number of personnel maintained on the Technical Rescue team is determined by the District. Personnel on the team must maintain all required certifications and attend reasonable training sessions deemed necessary by the District and agree to remain members of the District’s Technical Rescue Team for a period of 2 years, unless removed earlier by the District. Training to maintain status on the team shall be at the District’s expense. Members who meet the above requirements shall be compensated for their involvement by being paid a dollar amount equal to 5% per month of Step E of the Fire Engineer class.

16. Terrorism Liaison Officer Pay
The District has determined there is a need to provide premium pay for the position of Terrorism Liaison Officer for Homeland Security reasons. This premium is being provided for the Safety Officer Training/Coordinator work for which they are

Page 123 of 715 ends

11 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
responsible. The Terrorism Liaison Officers will routinely and consistently instruct personnel in safety procedures and department standard operating guidelines based on current threats and anticipated modes of attack. The number of personnel receiving Terrorism Liaison Officer’s pay shall be determined by the District, but for the term of this MOU shall be a maximum of three (3) Firefighters. Personnel on the team must maintain all required certifications and attend reasonable training sessions deemed necessary by the District and agree to remain Terrorism Liaison Officers for a period of 2 years, unless removed earlier by the District. Training to maintain status on the team shall be at the District’s expense. Members who meet the above requirements shall be compensated for their involvement by being paid a dollar amount equal to

2.5% per month of Step E of the Fire Engineer class.

17. Education Incentive
The District shall provide to employees an educational incentive equal to the following:

Bachelor of Arts/Bachelor of Science or Fire Officer Certification =$317/month Master of Arts/Master of Science or Chief Officer Certification =$475/month Eligibility for the above-mentioned education incentive requires proof of graduation and receipt of degree from a college or university that is accredited by a national recognized accrediting agency approved by the United States Secretary of Education and found on the United States Department of Education website.

Compliance with the Fire Officer/Chief Officer certification requires proof of satisfactory completion (C or better or “pass” in a pass/fail class) of all required classes for the Certification Track currently authorized and approved by the California State Fire Marshall for Fire Officer or Chief Officer. Degrees earned online shall be accompanied by a declaration under penalty of perjury that the subject employee personally performed all requirements for issuance of the degree. The Fire Chief’s determination regarding eligibility for an education incentive shall be final.

The above-mentioned education incentives shall be non-cumulative, meaning that an employee who meets the highest recognized education incentive, which would be the Master of Arts/Master of Science or Chief Officer Certification, shall receive only one incentive pay regardless of whether they have also met the lower recognized education incentive also. Neither shall an employee receive education incentive pay or both a degree and a certification.

18. Stipend/Premium Pay Limitation
No employees shall be eligible to collect more than two (2) simultaneous stipend/premium pay incentives of the following list:
• Hazardous Materials
• Paramedic
• Technical Rescue

Page 124 of 715 ends

12 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
• Terrorism Liaison Officer
§ 3. Work Periods and Overtime
A. Work Periods

1. Employees assigned to 24-hour shifts shall work a Kelly Schedule that consists of a 24-day rotation pursuant to section 207(k) of the Fair Labor Standards Act (FLSA) as follows:

SUN MON TUES WED THURS FRI SAT On Off On Off On Off On
Off Off Off Off On Off On
Off On Off On Off Off Off
Off Off Off

2. The pay period for shift personnel is 14 days. Overtime is paid for time worked in excess of one hundred six (106) hours in the pay period.

3. The work period for forty (40) hour personnel is seven (7) days with overtime being time worked in excess of forty (40) hours in the period.

4. Pursuant to Section 7(k) of the Fair Labor Standards Act (FLSA), newly hired, trainee firefighters who are students at the RCFD Fire Academy shall work a 48- hour per week schedule, inclusive of a paid meal period and breaks.

B. Work Shifts

1. All twenty-four (24) hour work shifts begin at 0800 and end at 0800 the following day, twenty-four (24) hours thereafter.

2. Personnel assigned to a forty (40) hour schedule shall work Monday through Thursday from 0700 to 1800 inclusive of paid breaks and unpaid sixty (60) minute meal period. Employees who experience hardship due to childcare issues, may request alteration of their schedule by taking a ½ hour lunch and arriving at work ½ hour late or leaving work ½ hour early. Additionally, employees who carpool at 60% of the pay period and 60% of the distance into their assigned workplace are eligible to leave ½ hour early from work or arrive ½ hour late.

C. Flex Time

1. The work schedules of employees assigned to other than fire suppression are subject to change depending on needs of the service or desires of the concerned employee(s) (see item 3).

2. The District shall not change work schedules when the sole purpose of the change is to avoid payment of time and one-half for overtime. This however, is not to be

Page 125 of 715 ends

13 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
interpreted as preventing a schedule change upon the mutual agreement of the District and affected employee.

3. Employees may request schedule changes to address personal interests.

Whenever possible such requests will be accommodated, provided however, that needs of the service as determined by the District will take precedence over employee preferences.

4. The District will not affect schedule changes but for good and sufficient cause.

D. Overtime Pay

1. The rate of pay for overtime hours worked shall be at the rate of time and one-half (1.5) the regular rate of pay, for those employees eligible for overtime.

2. For purposes of computing overtime pay under the Fair Labor Standards Act, military leave shall not be considered hours worked. Holiday, vacation, sick, and injury leaves as well as time spent in a criminal or civil proceeding pursuant to a subpoena issued in connection with the employee’s employment with the District shall be considered as hours worked for purposes of computing overtime.

3. For the purposes of this section, work time shall not include traveling to and from the normal work site.

4. Employees required (held over) to work more than fifteen (15) minutes overtime shall be compensated for a minimum of one (1) hour. Any overtime worked in excess of one (1) hour will be paid in half hour increments. Provisions shall be made for an equitable distribution of overtime, consistent with efficient operations of the District.

5. Employees may be subject to recall to be placed on overtime to fill vacancies created by District wide training programs of a class wide nature. Employees must receive at least two (2) weeks’ notice of recall.

E. Call Back
A unit employee called back to work during off-duty hours shall be paid at time and one-half (1.5) the employees’ regular rate of pay with a minimum of two (2) hours for each such call back. Work shall be paid in half hour increments (work over fifteen (15) minutes constitutes one half hour). This section not to be interpreted as requiring said minimum in the event of an extend workday or when the employee begins his or her regular work shift before the normal starting time.
§ 4. Uniform Allowance
A. The District shall provide four (4) sets of work uniforms for each employee who is required to wear a uniform prior to his or her start date. The value of these initial

Page 126 of 715 ends

14 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
uniforms provided shall be reported to CalPERS as compensation in accordance with applicable CalPERS requirements. Suppression members must buy their own Class A uniforms at the completion of probation.

B. The District shall pay each employee a uniform allowance of $1,302 annually in July.
§ 5. Employee Group Insurance
District agrees to provide group insurance plans in accordance with the following, and in accordance with Resolution FD 08-013, which is incorporated into this MOU by reference:

A. Health Insurance

1. District will provide medical insurance through the State of California Public Employee’s Medical and Hospital Care Program (PEMHCA).

2. District shall provide fully paid employee and family health insurance for all existing full-time and retired employees as of November 17, 1994. Such health benefits are vested for all full-time continuous and retired employees as of November 17, 1994.

3. District shall provide paid employee and family health insurance for all full-time employees hired after November 17, 1994, at the monthly amount equal to the average eligible “Public Employees Medical and Hospital Care Program” (PEMHCA) medical rates available to active Local 2274 members covering San Bernardino County. The monthly contribution amount averages will be calculated annually during the open enrollment period with changes going into effect when the new rates go into effect.

4. All new full-time employees hired after November 17, 1994, shall be responsible for paying their premiums for medical insurance through the State of California Public Employees Medical and Hospital Care Program, upon retirement.

5. Cash Compensation in lieu of medical benefits in the amounts of $200.00 for single employees or $300.00 for employee’s dependents, may be provided to those employees that can provide the following: (1) proof that the employee and all individuals for whom the employee intends to claim a personal exemption deduction for the taxable year or years that begin or end in or with the District’s plan year to which the opt out applies (“tax family”), have or will have minimum essential coverage through another source (other than coverage in the individual market, whether or not obtained through Covered California) for the plan year to which the opt out arrangement applies (“opt out period”); and (2) the employee must sign an attestation that the employee and his/her tax family have or will have such minimum essential coverage for the opt out period. An employee must provide the attestation every plan year at

Page 127 of 715 ends

15 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
open enrollment, within 60 days of the date of hire, or within 30 days after the start of the plan year. The opt-out payment cannot be made and the District will not in fact make payment if the employer knows that the employee or tax family member doesn’t have such alternative coverage, or if the conditions in this paragraph are not otherwise satisfied. Selection of compensation shall be at the employee’s discretion. The employee may re-enter the Districts health plan at any time.

6. Affordable Care Act (ACA) Reopener. The District may reopen negotiations on the issue of health insurance benefits to address changes to or the elimination of the ACA and in order to avoid penalties or taxes under the ACA or other statutory scheme that may result from an interpretation of the ACA or other statutory scheme by the Internal Revenue Service or other federal agency (including, but not limited to, a revenue ruling, regulation or other guidance) or state agency, or a ruling by a court of competent jurisdiction. These negotiations will not result in a reduction in the amount the District provides for employee health coverage.

B. Dental Insurance
District shall continue to provide fully paid employee and family dental insurance plan for all full-time employees.

C. Vision Insurance
The District shall continue to provide vision care coverage for all full-time employees.

D. Life Insurance
All full-time employees shall be provided a term life insurance policy of $50,000, paid by District.
§ 6. Retirement Plan
A. Benefits
District is enrolled in the State of California Public Employee’s Retirement System.

Except as described herein, all benefits provided District employees under the District’s Plan are paid by the District. Present benefits for public safety employees include the following:

1. Tier 1 - Employees hired prior to July 1, 2011:
§ 21362.2 3% at 50 Full Formula
§ 21574 4th Level 1959 Survivor
§ 20042 1 Year Final Compensation

Page 128 of 715 ends

16 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
Employees pay 9% of the normal CalPERS member contribution.

2. Tier 2 - Employees hired on or after 7/1/11 and through 12/31/12, and Classic PERS members, as defined by PERS, who are hired on or after January 1, 2013:
§ 21363.3 3% at 55 Full Formula
§ 21574 4th Level 1959 Survivor
§ 20037 3 Year Final Compensation
Employees pay 9% of the normal CalPERS member contribution.

3. Employees who are New PERS Members, as defined by PERS, who are hired on or after January 1, 2013:

Employees are classified as New Members of PERS when they meet the definition of a "new member" for purposes of retirement pension benefits pursuant to the Public Employees’ Pension Reform Act of 2013. Generally, this includes employees that were hired into a regular position on or after January 1, 2013, or former PERS members who have more than a six-month break in service.

CalPERS ultimately determines who is a new member in compliance with the law.

Employees who are classified as New Members shall be eligible for the 2.7% at 57 Formula, 3-year final compensation average.

The employee contribution for new members shall be one-half the normal cost, as determined by CalPERS. As of the effective date of this MOU, the required employee contribution for new members is 11.5% of reportable compensation.

This amount will be adjusted periodically by CalPERS, and the District employee contribution adjusted accordingly per state statute.

The District has adopted a resolution providing that all employee CalPERS contributions shall be deducted on a pre-tax basis per IRC 414(h)(2).

It is understood that all contributions paid by the employee as described in Parts 1 through 2 above shall be calculated based upon the pay rate (i.e. full base salary of the employee), plus any additional special compensation, including any Employer Paid Member Contributions (EPMC), and as described above in Part 3 above, on the pensionable compensation as defined in the California Public Employee’s Pension Reform Act of 2013 (”PEPRA”).

The District adopted a resolution providing that all employee CalPERS contributions shall be deducted on a pre-tax basis to the extent permitted by law or IRS regulation. All employee payments of the employer share are done pursuant to Government Code Section 20516(f).

Page 129 of 715 ends

17 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
B. Military Service Buy-Back
District provides for employees to buy back military service credit at the employee’s own expense pursuant to PERS regulations.

C. CalPERS Cost Sharing – (Classic Members)
Effective the first full pay period in July 2023, Classic CalPERS members contribute 1% of compensation earnable via payroll withholding as cost sharing of the employer contributions required by CalPERS. The cost sharing contributions shall be made pursuant to Government Code section 20516(f).

Effective the first full pay period in July 2025, cost sharing contributions by Classic CalPERS members shall fluctuate up or down by the same percentage change that CalPERS may make, from time to time, to the employee contribution rate of PEPRA members. Any modification to the Classic member cost sharing rate would occur, if at all, with the first full pay period starting in July 2025, and would be based on the CalPERS valuation for the fiscal year 2025-2026. The Classic member cost-sharing amount shall fluctuate at the start of each subsequent fiscal year based on changes to the PEPRA rate set out in the CalPERS valuation for that fiscal year. The amount of Classic member cost sharing shall be capped at a maximum of 3% of compensation earnable and at a minimum of 0%. For example, if the CalPERS valuation for the fiscal year 2025-2026 requires an increase in PEPRA member contributions of .25%, the Classic member cost sharing shall increase from 1% to 1.25% of compensation earnable. The cost-sharing contributions shall be made pursuant to Government Code section 20516(f).

This in no way affects the employee share of 9% that Classic employees contribute towards the cost of their retirement or the amount that PEPRA members contribute towards the employer/member share that is set by CalPERS. § 7. Work Related Injuries
All unit employees are entitled to full salary and benefits when they sustain an on-the- job work-related injury for up to one (1) year. (See: California Labor Code §4850 for provisions). Although §4850 covers only safety personnel, District is extending this same benefit to non-safety employees. Temporary disability payments received during any injury period shall be returned to District.
§ 8. Carpooling
Those employees participating in a carpool during going to and from their residence and work site shall not be in receipt of a reduced workday. Rather, those employees participating in a “carpool” shall be accorded the following benefit:

Eligible carpool employees shall be regular, full-time employees who voluntarily participate in and file a “rideshare application agreement”.

Eligibility for ride-share related benefits is conditioned upon:

Page 130 of 715 ends

18 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6

1. Each affected regular and full-time employee shall ride-share with another person(s) in a car or vanpool.

2. In the alternative, each affected regular and full-time employee shall drive to and from work other than in an automobile. For example, such transportation may include a bicycle, public transportation, or walking.

3. Eligibility for rideshare benefits shall be conditioned upon 1) the regular and full- time employee participating 60% of the total workdays during a given month, 2) ride-sharing for at least 60% of the commute distance, and 3) ride-sharing between the hours of 6 and 10 a.m. of the employee’s scheduled work shift.

Individuals meeting the above qualifications shall earn $2 for every day that the employee rideshares, paid at the end of each quarter. Further, the City is desirous of devising some type of “drawing” to provide a singular person on a monthly basis with an item of value in recognition of ridesharing.
§ 9. IRS 125 Plan
District shall implement authorized pre-tax payroll deduction of out-of-pocket medical contribution premiums. Said pre-tax payroll deduction shall not only be used for the purpose of paying the difference between the amount of District funded premiums for District-provided health insurance plans, and the amount of out-of-pocket premium payments borne by the employee regarding District-provided plans. § 10. Voluntary Employee Benefit Association
The City has established a Voluntary Employee Benefit Association (VEBA) through the California Government Voluntary Employee Benefit Association to assist employees with planning for future healthcare expenses. Represented employees are allowed a one-time election to opt into the plan. Represented employees shall be eligible to participate in the plan according to a schedule to be established as an addendum to this MOU.

Contributions to the Plan shall be made as District contributions through a salary reduction arrangement and are made on a pre-tax basis in accordance with IRS provisions. The District will contribute 2% of base salary per pay period. Example: a biweekly base pay of $2,000 equals a biweekly contribution of $40. At the discretion of the Union, employee contributions may be amended once per year provided that such amendment is permitted by IRS regulations and in conformity with the Plan Document.
§ 11. Deferred Compensation

1. 457 Plan
Effective the first full pay period in August 2019, bargaining unit members may continue to contribute to the 457 plan, however; the Fire District will no longer match contributions.

Page 131 of 715 ends

19 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6

2. 401(a) Plan
Effective the first full pay period in August 2019, the Fire District will establish and contribute 2% of base salary per pay period.

ARTICLE III LEAVES
§ 1. Holidays
A. Employees shall accrue holiday time as follows:

Type of
Personnel
Per
Holiday Annually
Maximum
Accrual
Shift Personnel (56-
hour work schedule)
12 hours 168 hours 216 hours
40-hour Personnel 10 hours 140 hours 180 hours
B. Holidays are those days which District designates as observed holidays. Holiday leave is a right, earned as a condition of employment, to a leave of absence with pay. The holidays designated by District for the term of this contract are as follows:
40 Hour Personnel
July 4 Independence Day
September Labor Day (1st Monday)
November 11 Veterans Day
November Thanksgiving (4th Thursday)
November The day following Thanksgiving
December 24 The day preceding Christmas
December 25 Christmas
January 1 New Years Day
January Martin Luther King's Birthday (3rd Monday)
February President's Day (3rd Monday)
May Memorial Day (last Monday)
Three (3) discretionary (floating) days may be taken by an employee at his or her convenience, subject to approval by the supervisor. The thirty (30) hours for the three (3) floating holidays shall be credited to the employee at the start of pay period No. 1 of each fiscal year. Whenever a holiday falls on a Sunday, the following Monday shall be observed as a holiday. Whenever a holiday falls on a Friday or Saturday, the preceding Thursday shall be observed as the holiday.

Page 132 of 715 ends

20 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
56 Hour Personnel
July 4 Independence Day
September Labor Day (1st Monday)
September Admissions Day
October 12 Columbus Day
November 11 Veterans Day
November Thanksgiving (4th Thursday)
November The day following Thanksgiving
December 24 The day preceding Christmas
December 25 Christmas
January 1 New Years Day
January Martin Luther King's Birthday (3rd Monday)
February 12 Lincoln’s Birthday
February 22 Washington’s Birthday
May Memorial Day (last Monday)
C. No District employee will be allowed to exceed the maximum accrual at any time.

As excess holiday time is earned, it must either be taken as time off or be paid to the employee by District.

D. Holiday time shall be accrued annually beginning with the first pay period of the fiscal year within the pay period which it occurs. Beginning in calendar year 2022. the two December holidays will accrue on November 30 of each year.

1. Beginning December 1, 2021, and annually thereafter, any employee that wants to have the District buy back holiday hours shall make an irrevocable election to do so. The irrevocable election shall be submitted in writing to the City’s Human resources Department on or before December 15 and shall indicate the number of hours of holiday that the employee expects to earn in the following calendar year that the employee wants the District to buy back in December (between first and second pay period). Regardless of the number of hours requested to be cashed out, the most the District can cash out is the number of hours accrued and available in that calendar year to date.

2. Holidays may be used as scheduled time off with the approval of the Supervisor.

E. District employees will be advised in writing, within the pay period prior to the time that maximum holiday accrual is reached or that they are approaching their maximum accrual.

F. Any employee who is on vacation or sick leave when a holiday occurs will not have that holiday charged against his or her vacation or sick leave.

Page 133 of 715 ends

21 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
G. Forty (40) hour personnel who obtain prior approval from their immediate supervisor to work a holiday will be allowed to bank that holiday at straight time. If a 40-hour employee who is eligible to receive overtime compensation is recalled to work on a holiday, that holiday will be banked at time and a half (1.5) for the number of hours actually worked that day.
§ 2. Vacation Leave
A. Vacation Leave is a right to a leave of absence with pay. It is earned as a condition of employment.

All full-time employees shall, with continuous service, accrue working days of vacation monthly according to the following schedule:
40-hour Personnel
Years of
Completed Service
Annual
Accrual
Maximum
Accrual
Pay Period
Accrual Rates
1-3 years 85.72 hours 192.0 3.297
4-7 years 128.57 hours 272.0 4.945
8-10 years 171.43 hours 353.0 6.593
11-14 years 188.58 hours 353.0 7.253
15-19 years 205.72 hours 353.0 7.912
20-24 years 222.86 hours 353.0 8.572
25+ years 240.00 hours 353.0 9.231
Shift Personnel
Years of
Completed Service
Annual
Accrual
Maximum
Accrual
Pay Period
Accrual Rates
1-3 years 120 hours/5 shifts 288.0 4.615
4-7 years 180 hours/7.5 shifts 408.0 6.923
8-10 years 240 hours/10 shifts 528.0 9.231
11-14 years 264 hours/11 shifts 528.0 10.154
15-19 years 288 hours/12 shifts 528.0 11.077
20-24 years 312 hours/ 13 shifts 528.0 12.002
25+ years 336 hours/14 shifts 528.0 12.923
B. An employee who, as of July 1 of any given year, has completed 10,15, 20 or 25 years of service shall receive a onetime credit of 24 hours of vacation in addition to the employee’s annual accrual of vacation, if a shift employee, or 10 hours, if a 40-hour employee. The employee shall, beginning the 11th, 16th, 21st, and 26th year, resume accruing vacation at the appropriate pay period accrual rate.

C. The District will notify employees, in writing, within the pay period prior to the time that maximum vacation accrual will be reached that the accrual is approaching that

Page 134 of 715 ends

22 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
maximum. The employee will then be required to (1) schedule time off or, (2) receive pay in lieu of time off so as to not exceed the maximum accrual.

D. Any full-time employee who is out about to terminate employment and has earned vacation time to his or her credit, shall be paid for such vacation time on the effective date of such termination. When separation is caused by death of an employee, payment shall be made to the estate of such employee. § 3. Sick Leave
Sick leave is the authorized absence from duty of an employee because of physical or mental illness, injury, pregnancy, confirmed exposure to a serious contagious disease, or for a medical, optical, or dental appointment.

A. Accrual
All unit employees shall accrue sick leave as follows:

Personnel Monthly Annual Accrual Max. Accrual
40-hour Personnel 10 hours 120 hours No limit
Shift Personnel 12 hours
(1/2 shift)
144 hours
(6 shifts)
No limit
B. Use

1. Sick Leave with pay may be used for:
a. Any bona fide illness or injury.
b. Quarantine due to exposure to contagious disease.
c. Any treatment or examination included to, but not limited to, medical, dental, eye, or psychiatric examinations.
d. Not more than twelve (12) days for 40-hour employees or six (6) shifts for shift personnel of sick leave each calendar year in case an employee’s presence is required elsewhere because of sickness, disability, or childbirth of a member of his/her immediate family, as defined in District Personnel Rules.

2. Types of Sick Leave Use
a. Personal Sick Leave
Employees can use sick leave for personal illness, injury, a health-related reason (such as the diagnosis, care or treatment of a health condition), or preventive care.
b. Family Sick Leave

Page 135 of 715 ends

23 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
Employees can use sick leave for the illness or injury of a health-related reason (such as the diagnosis, care or treatment of a health condition), or preventive care of a qualified family member.

For the purpose of Family Sick Leave, a qualified member means the employee's: child (includes any age or dependency status, or for whom the employee is a legal ward or stands in loco parentis), parent (includes person who stood in loco parentis of the employee as a child), parent-in- law, spouse, registered domestic partner, grandparent, grandparent-in-law, great-grandparent, great-grandparent-in- law, grandchild, great-grandchild, or sibling.
c. Other Statutory Use
Sick leave can be used to cover an absence for an employee who is victim of domestic violence, sexual assault, or stalking to:

1. Obtain or attempt to obtain a temporary restraining order or other court assistance to help ensure the health, safety, or welfare of the employee or their child(ren).

2. Obtain medical attention or psychological counseling; services from a shelter; program or crisis center; or participate in safety planning or other actions to increase safety.

3. No employee shall be entitled to sick leave with pay while absent form duty for the following causes:
a. Disability arising from sickness or injury purposely self-inflicted or caused by his or her own willful misconduct.
b. Sickness or disability sustained while on leave of absence.

4. Sick leave shall not be used in lieu of or in addition to vacation.

C. The Fire Chief reserves the right to require evidence in the form of a physician’s certificate whenever an employee is absent and requests sick leave for the period of absence, except personal leave (see Section 5).

D. Any employee absent from work due to illness or accident, may at the discretion of the Fire Chief, be required to submit to a physical examination before returning to active duty. Such physical examination shall be performed by a physician specified by District and shall be at District expense.

E. Termination of an employee’s continuous service, except by reason of retirement or lay-off for lack of work or funds shall abrogate all sick leave and no payment will be made by the District for sick leave accrued to the time of such termination regardless of whether or not such employee subsequently reenters District service.

Page 136 of 715 ends

24 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
F. Any employee incurring a serious injury or illness while on paid vacation leave may have those days of illness changed to sick leave with pay and vacation days restored accordingly, provided the employee has sufficient sick leave accrued and the period of illness is certified by a written doctor’s statement.

G. Employees with ten (10) or more years of service shall be eligible to convert unused sick leave to vacation in accordance with the following:

1. Shift Employees who, in the preceding calendar year, accrued 180 to 144 (90 to 120 for 40-hour week employees) unused hours of sick leave earned in that preceding calendar year, may exercise the option of having one-half (1/2) of that unused sick leave accrued in the preceding year converted to vacation leave and the remainder carried over as accrued sick leave.

2. Those members of this unit who have accrued 72 to 108 (60 to 90 for 40-hour week employees) unused hours of sick leave earned in the preceding calendar year may exercise the option of having one-fourth (1/4) of the unused sick leave accrued in the preceding calendar year converted to vacation leave and the remainder carried over as accrued sick leave.

3. Any employee who qualifies to convert sick leave to vacation leave must submit a written request to the District on or before January 15th of the year in which the conversion is to be made.

H. Upon the retirement of an employee, the employee may elect from one or more of the following options:
• Sell back up to fifty percent (50%) of his/her accumulated unused sick leave at the employee's regular hourly rate of pay at retirement. • Designate accumulated unused sick leave for CalPERS service credit per Government Code Section 20965.
• Apply the cash value of up to one hundred percent (100%) of accumulated unused sick leave to the employee's VEBA account (if. enrolled), at the employee's regular hourly rate of pay, as permitted by the VEBA plan.
§ 4. Conversion Factor
The factor used to convert the accruals for forty (40) hour per week personnel to fifty- six (56) hour per week personnel will be:

Vacation, sick leave, and holiday:

Page 137 of 715 ends

25 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
Work Week Basis
Vacation 40 Hour 56 Hour Conversion
Factor
1-3 years 85.72 120 1.5
4-7 years 128.57 180 1.5
8-10 years 171.43 240 1.5
11-19 years 188.58 264 1.57
20-24 years 196.58 288 1.57
25+ years 204.58 312 1.57
Holiday 140 168 1.5
Sick 120 144 1.5
(40 to 56) EXAMPLE (8-10 year employee)
Employee Benefits
Vacation = 100 hours
Holiday = 72 hours
Sick = 300 hours
472 total hours X 1.5 (factor) = 708 hours total
Note: if an employee goes from a 56 to 40 hours basis, the conversion will be the reciprocal of 1.5 or .667
§ 5. Personal Leave
A. The employee shall be granted one (1) day paid personal leave to attend the funeral of a close relative not in the employee’s immediate family.

B. An employee required to appear before a court for other than subpoenas due to actions as a District employee or jury duty will receive the necessary time as paid personal leave, providing:

1. He or she notifies his or her supervisor or Duty Chief in advance, with adequate time remaining so that a relief may be obtained.

2. The employee must return to duty within a reasonable time after the appearance.

C. Personal Leave will be charged against any time the employee has accrued, such as sick leave, vacation, and compensatory time, at the employee’s option.

D. Employees can use up to twenty (20) hours of accrued sick leave as personal leave. These twenty (20) hours can be used incrementally (i.e., 1 hour, ½ hour) throughout the fiscal year. Use this time for emergency situations requiring the employee’s attention and needs to be cleared with their supervisor when using this time.

Page 138 of 715 ends

26 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
§ 6. Bereavement Leave
When a death occurs in the family of a full-time employee, 40-hour personnel shall be granted up to 80 hours of bereavement leave with pay and Shift personnel shall be granted up to 112 hours of bereavement leave with pay. A death certificate or other acceptable evidence may be required by the City Manager or designee before leave is allowed. Family members are defined as follows: employee’s spouse or domestic partner, employee’s parents, employee’s grandparents, employee’s children, son-in- law, daughter-in-law, employee’s siblings,or employee’s grandchildren, employee’s spouse or domestic partner’s parents, employee’s spouse or domestic partner’s grandparents, grandparents-in-law, brother-in-law, sister-in-law, employee’s spouse or domestic partner’s children, employee’s spouse’s grandchildren, or a blood relative residing with employee.

The City Manager or designee shall approve such bereavement leave. (References to domestic partner refer to registered domestic partners, as defined by California Family Code Section 297.) 40-hour personnel are eligible for up to an additional forty (40) hours of bereavement leave in addition to the currently provided eighty (80) hours and Shift personnel are eligible for up to an additional fifty-six (56) hours of bereavement leave, in addition to the currently provided one hundred and twelve (112) hours, when the bereavement leave is related to the employee’s spouse or domestic partner, employee’s parents, employee’s children, son-in-law, daughter-in-law, or employee’s siblings, employee’s spouse or domestic partner’s parents, employee’s spouse or domestic partner’s children, or a blood relative residing with the employee.

The parties agree to review any usage concerns in June 2024. § 7. Compensatory Time
A. In lieu of overtime pay, a unit employee, at the employee’s option, may be compensated with compensatory time off (CTO). CTO will accrue at the rate of one and one-half hours for each overtime hour worked. An employee may accumulate a maximum of 144 hours of CTO. Once an employee accumulates 144 hours of CTO, any additional overtime hours will be paid to the employee at the employee’s regular rate of pay as of the end of the fiscal year in June, and then the balance in the CTO accounts will be reduced to zero hours. CTO balance must be cashed out on the last pay period in June of a given fiscal year. Annually, any employee that wants to have the District buy back CTO hours at the
“Holiday/Vacation/Compensation Time” shall make an irrevocable election to do so. The irrevocable election shall be submitted in writing to the City’s Human Resources Department on or before December 15 and shall indicate the number of hours of CTO that the employee expects to earn in the following calendar year between July and the first payday in November that the employee wants the District to buy back in November up to 144 hours (between the first and second payday of the month). Regardless of the number of hours requested to be cashed out, the most the District can cash out is the number of hours accrued and available in that calendar year to date.

Page 139 of 715 ends

27 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
B. Compensatory time may be earned for required attendance at special meetings of the Board of Directors and District Committees, except when such meetings are held in lieu of a regularly scheduled meeting or when such meetings are called and/or scheduled as part of the annual budget preparation process and annual audit.

C. Compensatory time may also be earned for special and/or unusual work situation not provided for in the preceding paragraphs.
§ 8. Military
A. Every employee who is a member of a state or federal reserve military unit shall be entitled to be absent from service with District while engaged in the performance of ordered military duty and while going to or returning from such duty in accordance with the laws of the State of California or federal government.

B. Employees are entitled to thirty (30) days paid military leave in any one fiscal year, provided they have been employed by the District for one (1) year prior to this leave. An employee that serves in the California National Guard shall be entitled to 30 days paid military leave for each instance of emergency activation. Any employee with less than one (1) year of service must use accrued annual leave or compensatory time if he or she wishes to receive normal pay.

C. Employees who are called or volunteer for service with the armed forces of the United States shall be entitled to reinstatement to their former positions. Upon application for reinstatement, the individual must display a certificate showing service was under honorable conditions.

D. Any employee returning from service with the armed forces shall be entitled to such length of service seniority as would have been credited to them had they remained for that period of time with the District.

E. An employee who was in a probationary period at the time of military leave shall, upon return, complete the remaining portion of the probationary period according to the then present rules.

F. An employee promoted to fill a vacancy created by a person serving in the armed forces shall hold such position subject to the return of the veteran. The employee affected by the return shall be restored to his or her former position or one of a similar nature while the returning employee resumes the position he or she previously held.
§ 9. Jury Duty
Any member of District who is called or required to serve as a trial juror may be absent from duty with District during the period of such service or while necessarily being

Page 140 of 715 ends

28 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
present in court as a result of such call. Such member on jury duty will continue to receive normal pay, provided he or she:

A. Notifies his or her supervisor, in advance, with adequate time remaining so that relief may be obtained.

B. Returned to duty within a reasonable time after being released with a signed certificate of service from the court stipulating the hours of service and release time. This certificate may be obtained by asking the court secretary or bailiff. The employee then forwards it to his or her supervisor or Deputy Chief.

C. Pay received for service while absent from District must be turned over to District; however, pay received while off duty may be kept by the employee.

D. All personnel called for jury duty must abide by all of the above rules and must return to work if dismissed before the end of their regular work shift. § 10. Civil Subpoena/Criminal Subpoena
A. Civil Subpoena
When members of the District have been served a civil subpoena to appear in court as a witness due to actions as a District employee, the following procedure shall be followed:

1. Personnel will be paid at their regular hourly rate while they are in court. Per Fire District Rules and Regulations such appearances shall be considered “hours worked” for purposes of computing overtime eligibility in accordance with applicable rules and Memorandum of Understanding.

2. District transportation will be provided when available. If the employee uses his or her own transportation, he or she will be reimbursed by District at the prevailing mileage rate.

3. If the employee is required to appear in a court that is outside the Rancho Cucamonga Fire Protection District and this appearance requires the employee to buy a meal and/or lodging, he or she will be reimbursed.

If an extended appearance in court is necessary where lodging and meals would be required, authorization shall be obtained from the department head.

B. Criminal Subpoena

1. Pursuant to California Penal Code 1326 et. seq., if an employee is served with a criminal subpoena, the employee will be paid at the regular hourly rate while in court. Per Fire District Rules and Regulations such appearances shall be considered “hours worked” for purposes of computing overtime eligibility in accordance with applicable rules and Memorandum of Understanding.

Page 141 of 715 ends

29 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6

2. District transportation will be provided when available. If the employee uses their own transportation, they will be reimbursed by District at the prevailing mileage rate.

3. If the employee is required to appear in court outside the Rancho Cucamonga Fire Protection District and this appearance requires the employee to buy a meal, he or she will be reimbursed. If an extended appearance in court is necessary where lodging and meals would be required, authorization shall be obtained from the department head.

4. A criminal subpoena need not have a court stamp affixed. § 11. Leaves of Absence without Pay
A. Upon the written request of the employee, a leave of absence may be granted for a period not to exceed thirty (30) days by the Fire Chief, or a period not to exceed one (1) year by the Board of Directors.

B. Failure of the employee to return to his or her employment upon the termination of an authorized leave of absence shall constitute a separation from service of that employee.

C. Leave of absence without pay granted by the Board shall not be construed as a break in service or employment. During these periods, vacation, holiday, or sick leave credits shall not accrue. An employee reinstated after a leave of absence without pay shall receive the same step in the salary range received when he or she began the leave of absence. Time spent on such leave without pay shall not count toward service for increases within the salary range. For purposes of this section, the employee's merit increase eligibility date shall be adjusted to the date of reinstatement.

D. An employee on an approved leave of absence without pay may continue medical insurance coverage by paying the full cost to District, in advance, for each month, or portion thereof, of which he or she is absent.
§ 12. Association Business
The Association president, or others designated by him or her (up to a maximum of seven representatives), shall be permitted reasonable time off without loss of pay for the conduct of Associate business, including, but not limited to, negotiations, processing grievances, representing employees in disciplinary matters, and meeting with District personnel. Representatives of the Association shall be compensated for all hours spent in actual negotiations with the District and meetings with district personnel, whether regularly scheduled to work that day or not. § 13. Union Leave Bank
In addition to any other paid time off provided to the Association’s Board of Directors under any other provisions of this MOU, existing rules, regulations or practices, there is hereby created a Union Leave bank for the sole and exclusive use of the Union.

Page 142 of 715 ends

30 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
Each active member of the Union shall have 0.9230 hours of vacation leave irrevocably deducted from his or her vacation or holiday leave accrual each biweekly pay period. Twice each year, in January and July, the Union Executive Board shall have the authority to amend the deduction described above. If such an amendment is approved, the union President shall notify the Finance Director in writing of the new deduction amount. The new deductions shall be accomplished as soon as practical.

The District will deduct the hours from vacation time first, then from accrued holiday time. A member can notify the Finance Director by the first Monday in August of each year if they want the time deducted from accrued holiday leave time first, then accrued vacation leave time. Said hours shall be deposited into the Union Leave Bank. Each pay period the Finance Director, or his or her designee, shall furnish the Union President, or his or her designee, with an accounting of the Union Leave Bank in the form of a Leave Hours Balance Report. The report will include that pay period’s beginning balance, new deposits, hours used, and the remaining balance of hours.

A Union member desiring to use available Union Leave must obtain a memo authorizing the use of such leave from the President of the Union, or his or her designee. The authorization must specify the amount of time that is to be used and the business or activity that is to be used for. The memo authorizing the use of Union Leave time must be attached to the timecard in which the Union Leave time is requested. In no event will Union Leave be used for any activity, whatsoever, related to a City of Rancho Cucamonga City council election and/or City of Rancho Cucamonga ballot measure.

Once approval is obtained, and if time is available in the Union Leave Bank, the Union member shall designate the time used on the timecard for the pay period as “Union Leave” and attach the memo approving the use of the time to the timecard. The Union member shall be paid at his or her regular rate of pay for each such time. Union Leave may only be used in increments of one hour. If the Union member will be absent from work on Union Leave, the member must follow the rules and procedures set forth in the Situational Staffing Policy (1-012).

In the event the Union is dissolved, or the Union Leave Bank is discontinued by agreement of the parties, any remaining balance shall be distributed as vacation time evenly to all active employees of the Union at the time of such distribution. The distribution of hours will occur without regard to an individual employee’s regular rate of pay.

At any time should the District’s budget analysis indicate a need to reduce administrative overtime programs, the use of the Union Leave Bank can be temporarily suspended by the Fire Chief, or his or her designee. The Fire Chief will analyze the use of administrative time at the end of each quarter, using the following gauges: i) 1st Quarter no more than 24%; ii) 2nd Quarter no more than 47%; iii) 3rd Quarter no more than 74%; and iv) 4 th Quarter within the adopted budget. If at the end of any quarter the respective gauge is exceeded, the District will notify the Union President in writing of the need to temporarily suspend the use of the Union Leave bank, except for previously approved uses. Such notification will become effective at the beginning of

Page 143 of 715 ends

31 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
the next pay period following the date of the notification. The District will analyze the overtime expenditures every 60 days from the date of the written notification and will determine when the temporary suspension can be removed. The temporary suspension will automatically be removed at the beginning of the first pay period that falls into a new fiscal year.

The District shall jointly administer the Union Leave Bank with Union, as specified herein, without charge to the Union or its membership. The District will be provided, on an initial basis for all current employees, and following that on an ongoing basis for new employees, written confirmation that the Union member(s) have agreed to subject themselves to the Union Leave Bank requirements.
§ 14. Natal and Adoption Pay
A. Natal and Adoption Leave with Pay
Employees are granted up to 120 hours of natal and adoption leave with pay for the birth or adoption of a child, however, use of 120 hours does not extend any time charged under FMLA or CFRA or additional state and federal laws. Any paid time required beyond this initial 120 hours must be charged to sick leave, vacation, compensatory or floating holiday time.

B. Natal and Adoption Leave without Pay
The District shall provide employees up to four months natal and adoption leave for the birth or adoption of a child; such leave shall be pursuant to the provisions of the California Pregnancy Disability Act ("PDA"; California Government Code section 12945), if applicable. The District's PDA policy is incorporated herein by reference.

Employees on this leave of absence without pay beyond the four-month period will be responsible for the payment of medical, dental and optical premiums to keep the coverage in force during the leave of absence.
§ 15. Family and Medical Leave
Unit employees may be eligible to take a leave of absence of up to twelve weeks for certain reasons under the provisions of the federal Family and Medical Leave Act (FMLA). The District has developed a separate policy to comply with this law. The FMLA policy is incorporated herein by reference.

ARTICLE IV GRIEVANCE PROCEDURE
§ 1. Purpose
This article is intended to provide a fair and orderly procedure for the resolution of employee grievances involving wages, hours and terms and conditions of employment. A grievance is a claimed violation, misinterpretation, misapplication, or noncompliance with existing District codes, resolutions, rules, regulations, or this document. This grievance procedure shall not apply to disciplinary matters or to reviews of performance evaluation reports or to discharge of probationary employees.

Page 144 of 715 ends

32 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
Disciplinary matters include all warnings, written reprimands, suspensions, reductions in pay, demotions, dismissal or any other action which consists of a taking of property as said term is defined by the courts in the disciplinary context § 2. Objectives
The grievance procedure is established to accomplish the following objectives:

A. To settle disagreements at the employee-supervisor level, informally if possible.

B. To provide an orderly procedure to handle grievances.

C. To resolve grievances as quickly as possible.

D. To correct, if possible, the cause of grievances to prevent future similar complaints.

E. To provide for a two-way system of communication by making it possible for levels of supervision to address problems, complaints, and questions raised by employees.

F. To reduce the number of grievances by allowing them to be expressed and thereby adjusted and eliminated.

G. To promote harmonious relations generally among employees, their supervisor and the administrative staff.

H. To assure fair and equitable treatment for all employees. § 3. General Provisions
A. Preparation of a grievance will be accomplished in such a manner and at a time that will not interfere with normally required work procedures.

B. Regarding a pending grievance, no individual or entity acting on behalf of the grievant shall contact any individual member of the Board of Directors, nor the Board of Directors as an entity, verbally, in writing, and/or through any other means of verbal, written or electronic communication.

C. Failure of the grievant to comply with time limitations specified in the grievance procedure shall constitute a withdrawal of the grievance, except upon a showing of good cause for such failure. Failure of District supervisory or administrative staff to comply with specified time limitations shall permit the grievant to proceed to the next step in the procedure. EXCEPTION: Notwithstanding the above, an extension of time is permitted with the mutual consent of both parties. Mutually agreed upon extensions of time shall be evidence in writing.

D. In the event a grievant elects to represent himself or herself or is represented by counsel other than that provided by the employee organization, the employee

Page 145 of 715 ends

33 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
organization shall be apprised of the nature and resolution of the grievance if the issues involved are within the scope of said organization's representation rights.

E. If an individual named in a dispute is unavailable within the time period specified in these procedures, time limitations can be extended by mutual agreement of the representatives of the respective parties.

F. Any period of time specified in this rule for the giving of notice or taking of any action exclude weekends and holidays. A “day” as used in this Article shall mean a calendar day. If the last date for action falls on a day that administrative offices are closed, the last date for action shall be extended to the next day during which administrative offices are opened.
§ 4. Informal Grievance Procedure
Most problems or complaints can be settled if the employee will promptly, informally and amicably discuss them with his or her immediate supervisor. Such an initial discussion shall precede any use of the formal grievance procedure. If the immediate supervisor fails to reply to the employee within three (3) days, or the employee is not satisfied with the decision, the employee may utilize the Formal Grievance Procedure. § 5. Formal Grievance Procedure
A. Step I
The employee and/or representative shall present the grievance, in writing and signed, to his or her immediate supervisor within thirty (30) days of the date that cause for grievance arises. An official grievance form must be used stating names, dates, times, place, and nature of grievance. The employee's supervisor shall attempt to resolve the grievance with the employee and shall submit his or her decision in writing to the employee within ten (10) days after receipt of the grievance. The employee shall have the right to appeal the decision of the supervisor to the Fire Chief.

B. Step II

1. If the grievance is not resolved to the satisfaction of the employee, the grievant has ten (10) days following receipt of the written response from his or her supervisor to file a written appeal to the Fire Chief or designated representative.

2. Written appeal to the Fire Chief or designated representative shall consist of the statement of the grievance and shall include a statement by the grievant's representative setting forth the reasons why the response of the employee's supervisor did not satisfactorily resolve the grievance and an indication of the action desired by the grievant.

3. After submission of the written appeal, the Fire Chief or designee shall reply within three (3) days, in writing, to the grievant regarding the grievance. In event of rejection, reasons for so doing will be included in the response.

Page 146 of 715 ends

34 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6

4. The decision by the Fire Chief or designee shall address whether or not the grievance of the employee is grievable pursuant to the definition set forth in § 1 above and /or is timely filed or otherwise administratively prosecuted in a timely manner. In the event that the Fire Chief or designee determines that the employee’s grievance is not defines as such by § 1 above and/or is not filed in a timely manner, the Fire Chief or designee shall advise the employee that the matter is not grievable and the grievance shall proceed no further unless or until on application by the employee, a judgement is entered at the trial court level, indicative of the matter being jurisdictionally grievable pursuant to the definitions set forth in § 1 above and/or pursuant to requirements of timeliness.

C. Step III
If the grievance is not settled in Step II, binding arbitration may be invoked in accordance with the following:

1. The request for arbitration must be submitted with either ten (10) days of receipt of the decision of the Fire Chief, or of expiration of time for the Fire Chief to render a decision.

2. A “Fact Sheet” must be submitted to the arbitrator by both parties, stating the nature of the grievance and desired action.

3. The term “arbitrator”, as used herein, shall refer to a single arbitrator.

4. A list of five (5) arbitrators shall be requested from the California State Conciliation Service. The hearing arbitrator shall be chosen by an initial flip of a coin, with the winning side, Board or grievant, having the choice of either selecting the arbitrator or eliminating one (1) candidate. The turn shall then revert to the other side, who then can exercise the same option. This procedure continues until either an arbitrator is agreed upon or there is only one (1) candidate remaining.

5. The arbitrator so selected shall hold a hearing at a time and place convenient to the parties involved. Statements of position may be made by the parties, and witness may be called.

6. The location and time of the hearing shall be mutually agreed upon by both parties. If an agreement cannot be achieved, each party will submit their location and time to be drawn by chance.

7. All expenses which may be involved in the arbitration proceedings shall be borne by the parties equally; however, expenses relating to the calling of witnesses or the obtaining depositions or any other similar expenses associated with such proceedings shall be borne by the party at whose request such witnesses, or depositions are required.

Page 147 of 715 ends

35 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6

8. Legal counsel may be obtained by either party if they so wish. Expenses for legal counsel shall be borne by the party obtaining such counsel.

9. Failure on the part of the District’s representative or grievant/grievant’s representative to appear in any case before an arbitrator, without good and sufficient cause, shall result in forfeiture of the case and responsibility for payment of all costs of arbitration borne by the party failing to appear.

10. The decision of the arbitrator shall be final and binding upon District and appellant.

ARTICLE V DISCIPLINE
District and Union have met and conferred and adopted a disciplinary procedure which is hereby incorporated by reference as though set forth in full.

ARTICLE VI SAFETY
§ 1. Compliance
District and employees in Association shall conform to and comply with all health, safety, and sanitation requirements imposed by District, state or federal law or regulations adopted under state or federal law.
§ 2. No Discrimination
No employee shall be in any way discriminated against as a result of reporting any condition believed to be a violation of 1 of this Article V. § 3. Safety Equipment
Should the employment duties of an employee in the unit, in the estimation of OSHA, require use of any equipment or gear to ensure the safety of the employee or others, District agrees to furnish such equipment or gear.
§ 4. Employee Responsibility
In the course of performing their normally assigned work, employees will be alert to observe unsafe practices, equipment, and conditions; as well as environmental conditions in their immediate area which represent health hazards and will report such conditions to their immediate supervisor. All employees shall make certain that all power machinery is equipped with safety devices properly installed and in working condition and that co-workers use utmost care in the handling of tools and equipment.

Employees shall report all accidents immediately to their immediate supervisors.

Reports shall be submitted on forms provided by District. § 5. Minimum Staffing
The District shall maintain a minimum staffing level. Staffing of companies and units with 30 personnel shall consist of the following:

Page 148 of 715 ends

36 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
A. Seven-three (3) person paramedic engine companies, consisting of 1 captain, 1 Engineer and 1 Firefighter with any one rank being a certified paramedic.

B. Two four (4) person paramedic truck companies, consisting of 1 Captain, 1 Engineer and 2 Firefighters with any one rank being a certified paramedic.

C. One (1) Captain Specialist
The District shall maintain a minimum staffing of 1 training division position consisting of the following:

A. One (1) Training Captain
Any reduction in these levels must be agreed upon through the meet and confer process.
§ 6. Smoking Policy
Employees in Union have agreed to accept and abide by the District “Smoking Policy,” as written and approved by the Chief.
§ 7. Weather Related Mandatory Recall
The definition of the High Wind Warning, Red Flag Warning and Flash Flood Warning shall be made by the Fire Chief or his/her designee as follows:

A. High Wind Warning: winds are sustained at 40 mph or more, and/or gusts are present at 58 mph or more and are expected in less than one day (24 hours).

B. Red Flag Warning: winds are sustained at 25 mph or more and relative humidity is less than 15%, with conditions persisting more than six (6) hours and expected in less than one day (24 hours). This can also be released without the wind component for weather that is less than 10% relative humidity for longer than 10 hours.

C. Flash Flood Warning
Rain is sustained at 1/2” an hour, for longer than 1 hour, or ¼” per hour, for longer than 4 hours.

When a warning is determined, the duty Battalion Chief shall have the authority to staff additional apparatus in conjunction with consultation from the Deputy of Fire Chief.

Apparatus shall be utilized as best determined by the duty Battalion Chief or his or her designee.

Staffing procedures shall be as follows:

Page 149 of 715 ends

37 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6

1. If time permits, the on-duty Battalion Chief may contact the fire stations to solicit volunteers for the staffing of units as needed.

2. If no volunteers are available or additional personnel are needed, the on-duty Battalion Chief shall utilize the force hire list in Telestaff to recall personnel as staffing levels dictate. For additional staffing procedures, refer to Situational Staffing and Overtime Tracking Policy #1-012.

3. The on-duty Battalion Chief may hold off-going personnel until the individuals on the force hire list are contacted and arrive at their scheduled assignment.

Once relieved, the individuals held over shall be released from their assignments.

4. All personnel who are assigned for these circumstances shall remain in their assigned position until the Battalion Chief or designee dictates that the potential threat has subsided or are relieved by personnel for the next operational period.

5. The overtime rate and time frames shall be paid per Section 3 D in the MOU.

ARTICLE VII MANAGEMENT RIGHTS
§ 1. Scope of Rights
It is understood and agreed that District possesses the sole right and authority to operate and direct the employees of District in all aspects, except as modified in this Memorandum of Understanding. These rights include, but are not limited to:

A. The right to determine its mission, policies, and standards of service to be provided to the public;
B. To plan, direct, control, and determine the operations or services to be conducted by employees of the District;
C. To determine the methods, means, and number of personnel needed to carry out District’s mission;
D. To direct the working forces;
E. To hire, assign, or transfer employees within District; F. To promote, suspend, discipline, or discharge employees; G. To layoff or relieve employees due to lack of work or funds or for other legitimate reasons. (any provision within this MOU, City rules and regulations or any other policy or procedure promulgated by the City or any Department of the City which prohibits the imposition of layoffs, is deemed null and void);

Page 150 of 715 ends

38 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
H. To make, publish, and enforce rules and regulations; I. To introduce new or improved methods, equipment, or facilities; J. To contract out for goods and services;
K. To take any and all actions as may be necessary to carry out the mission of District in situations of civil emergency as may be declared by the Board of Directors or Fire Chief;
L. To schedule and assign work;
M. To establish work and productivity standards.
§ 1. Emergency Conditions
If in the sole discretion of the Board of Directors or Fire Chief, it is determined that extreme civil emergency conditions exist, including, but not limited to, riots, civil disorders, earthquakes, floods, or other similar catastrophes, the provisions of this MOU may be suspended during the time of the declared emergency, provided that wage rates and monetary fringe benefits shall not be suspended.

ARTICLE VIII EMPLOYEE RIGHTS
§1. Scope of Rights
All employees shall have the following rights which may be exercised in accordance with State Law, applicable ordinances, rules and regulations:

A. To The right to form, join and participate in the activities of employee organizations of their own choosing for the purpose of representation on all matters of employer-employee relations.

B. The right to be free from interference, intimidation, restraint, coercion, discrimination, or reprisal on the part of an appointing authority, supervisor, other employees, or employee organization as a result of their exercise of rights granted in this Article.

The provisions of Section 3500 et seq. of the Government Code are hereby incorporated as such provisions may apply to employees within the Fire Union Local 2274. §2. New Employee Orientation
The Fire District shall provide thirty (30) minutes at a mutually agreeable time during the employee onboarding process for Union representative to meet with a new Union covered employee and present the benefits of being a member of the Union. Onboarding of new employees occurs during the first working day at the start of a new pay period up to 26

Page 151 of 715 ends

39 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
times per year. The Fire District will provide a calendar before the start of a new year. A Union representative will have 30 minutes of uninterrupted time to meet with the new Union covered employee.

Prior to the meeting, or in no case later than the meeting time, the Fire District will provide the designated Union representatives with all available information about the employees as required under AB 119 within 30 days of the employees start date and the District will provide the required information on all Union covered employees again as required under AB 119 at least three (3) times per year.

ARTICLE VIII MAINTENANCE OF BENEFITS
All wages, hours and terms and conditions of employment specifically provided for in this memorandum of understanding, shall remain in full force and effect during the term of the MOU, unless modified pursuant to written agreement of the parties.

ARTICLE IX APPROVAL BY THE BOARD OF DIRECTORS
This MOU is subject to approval by the Board of Directors of the District. The parties hereto agree to perform whatever acts are necessary both jointly and separately to urge the Board to approve and enforce this MOU in its entirety. Following approval of this MOU by the Board, its terms and conditions shall be implemented by appropriate ordinance, resolution, or other lawful action.

ARTICLE X PROVISIONS OF LAW
It is understood and agreed that this MOU and employees are subject to all current and future applicable Federal and State laws and regulations and the current provisions of District law.

If any part or provisions of this MOU is in conflict or inconsistent with such applicable provisions of those Federal, State, or District enactments or is otherwise held to be invalid or unenforceable by any court of competent jurisdiction, such part or provision shall be suspended and superseded by such applicable law or regulations, and the remainder of this MOU shall not be affected thereby. If any substantive part or provision of this MOU is suspended or superseded, the parties agree to re-open negotiations regarding the suspended or superseded part or provisions with the understanding that the total compensation to employees under this MOU shall not be reduced or increased as a result of this Article.

District and Association recognize that under this MOU and in personnel matters not covered in this contract, the current District Personnel Rules as amended and effective shall apply.

The Personnel Rules applicable to the Association shall not be changed for the duration of this Agreement.

ARTICLE XI TERM
The term of this MOU shall run from July 1, 2023, through and including 11:59 p.m. on June 30, 2026. In the event either party wishes to negotiate a successor MOU, the parties agree that informal discussions and data sharing may commence on or about July 1, 2025, with

Page 152 of 715 ends

40 Fire Union MOU 2023-2026 – RESOLUTION NO. FD 2023-036 3 8
7 6
formal negotiations starting after the completion of the salary survey as outlined in Article II of this MOU.

Union District _________________________________ _______________________________ Dated Dated _________________________________ _______________________________ Daniel Navarrette John R. Gillison President City Manager

________________________________
Jenifer Phillips
Human Resources Director

Page 153 of 715 ends

DATE: July 19, 2023
TO: President and Members of the Board of Directors
FROM: John R. Gillison, City Manager
INITIATED BY: Robert Neiuber, Senior Human Resources Director Lucy Alvarez-Nunez, Management Analyst
SUBJECT: Consideration to Adopt a Resolution Approving the Rancho Cucamonga Fire Protection District Salary Schedules for the Fiscal Year 2023-24. (RESOLUTION NO. FD 2023-033) (FIRE)
RECOMMENDATION:

Staff recommends the Fire Board adopt the attached resolution approving the fiscal year 2023- 24 salary schedules for job classifications employed by the Rancho Cucamonga Fire Protection District.

BACKGROUND:

The Fire Board traditionally adopts salary resolutions biannually for classifications employed by the Rancho Cucamonga Fire Protection District. These resolutions are updated twice a year to reflect changes in salaries, additions and deletions of classifications, changes in job titles, and other terms of employment.

The Fire Board recently approved a Memorandum of Understanding (MOU) between the Rancho Cucamonga Fire Protection District (District) and the Fire Management Employees Group (Fire MEG) effective July 1, 2023, through June 30, 2026. This MOU includes an addendum which provides for the Fire Business Manager classification to move from the Fire Support Services Association (FSSA) bargaining unit to the Fire MEG bargaining unit effective the first full pay period following the negotiation and implementation of an Employer-Employee Relations Resolution (EERR).

On July 5, 2023, the Fire Board adopted a resolution establishing orderly procedures for the administration of EERR between the District and its employee organizations.

The Fire District and Firefighters Local 1932 (Fire Union) recently came to an agreement relative to a successor MOU. Upon the Fire Board’s adoption of a resolution approving the MOU, this agreement would provide for a cost-of-living adjustment effective the first full pay period in July 2023 and an equity adjustment effective the first full pay period in October 2023.

Updates to the salary schedules include terms negotiated and agreed upon in the recently negotiated MOUs.

Page 154 of 715 ends

Page 2 ends

1 9
3 9
ANALYSIS:

The attached resolution adopts recently negotiated and approved changes in the Firefighters Local 2274 (Fire Union) and the Rancho Cucamonga Fire Management Employees Group (Fire MEG) Memorandum of Understanding.

Changes to the Fire Union salary schedule include a 3.25% COLA effective the first full pay period in July 2023, and a 3.25% equity adjustment effective the first full pay period in October 2023.

Changes to the Fire MEG salary schedule include the addition of the Fire Business Manager classification. The salary range is set equivalent to the Finance Manager’s salary range.

Changes to the FSSA salary schedule include the deletion of the Fire Business Manager classification.

All other Fire salary schedules, classifications, job titles, and other terms of employment remain the same.

Staff recommends that the Fire Board approve the resolution updating the Fire District’s salary schedules for the fiscal year 2023-24.

FISCAL IMPACT:

Adjustments to the salary ranges were accounted for during the adoption of the Memorandums of Understanding.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

ATTACHMENTS:

Attachment 1 – Resolution No. FD 2023-033
Attachment 2 - Firefighters Local 2274 Salary Schedule
Attachment 3 - Fire Management Employees Group Salary Schedule Attachment 4 - Fire Support Services Association
Attachment 5 - Fire District Part-Time Hourly Salary Schedule

Page 155 of 715 ends

ATTACHMENT 1
Resolution No. FD 2023-XXX - Page 1 of 1
3 8
6 6
RESOLUTION NO. FD 2023-XXX

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT,

RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
SALARY SCHEDULES FOR FISCAL YEAR 2023-2024
WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has determined that it is necessary for the efficient operation and management of the District that policies be established prescribing salary ranges, benefits and holidays, and other policies for employees of the Rancho Cucamonga Fire Protection District; and WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has previously adopted salary resolutions that established salary ranges, benefits, and other terms of employment for employees of the Rancho Cucamonga Fire Protection District; and WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District recognizes that it is necessary from time to time to amend the salary resolution to accommodate changes in position titles, classifications salary ranges, additions and deletions of classifications, benefits, and other terms of employment; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Rancho Cucamonga Fire Protection District, Rancho Cucamonga, California to approve the attached Rancho Cucamonga Fire Protection District Salary Schedules (Attachment 2 - 5) effective July 8, 2023.

PASSED, APROVED AND ADOPTED this 19th day of July 2023.

Page 156 of 715 ends

Page 157 of 715 ends

Page 158 of 715 ends

Resolution No. FD 2023-XXX

A B C D E F
FIRE CHIEF 96.87 101.72 106.80 112.13 117.14 123.63 Hourly 7,749.60 8,137.60 8,544.00 8,970.40 9,371.20 9,890.40 Bi-Weekly 16,790.80 17,631.47 18,512.00 19,435.87 20,304.27 21,429.20 Monthly FIRE DEPUTY CHIEF 79.47 83.45 87.62 92.01 96.60 101.43 Hourly 6,357.60 6,676.00 7,009.60 7,360.80 7,728.00 8,114.40 Bi-Weekly 13,774.80 14,464.67 15,187.47 15,948.40 16,744.00 17,581.20 Monthly FIRE BATTALION CHIEF 49.48 51.95 54.55 57.28 60.14 Hourly (56 Hour Workweek) 5,541.78 5,818.71 6,109.21 6,415.32 6,735.43 Bi-Weekly 12,007.19 12,607.20 13,236.63 13,899.87 14,593.44 Monthly FIRE BATTALION CHIEF 69.27 72.73 76.37 80.19 84.19 Hourly (40 Hour Workweek) 5,541.78 5,818.71 6,109.21 6,415.32 6,735.43 Bi-Weekly 12,007.19 12,607.20 13,236.63 13,899.87 14,593.44 Monthly FIRE MARSHAL 74.29 78.01 81.92 86.02 90.30 Hourly
5,943.20 6,240.80 6,553.60 6,881.60 7,224.00 Bi-Weekly
12,876.93 13,521.73 14,199.47 14,910.13 15,652.00 Monthly FIRE BUSINESS MANAGER 54.09 56.80 59.64 62.62 65.75 69.04 Hourly 4,327.40 4,544.00 4,771.20 5,009.60 5,260.00 5,522.80 Bi-Weekly 9,376.03 9,845.33 10,337.60 10,854.13 11,396.67 11,966.07 Monthly BC TRAINING OFFICER STIPEND (11% of 40 hr BC Current Step) 40 Hour Workweek 7.62 8.00 8.40 8.82 9.26 Hourly
56 Hour Workweek 5.44 5.71 6.00 6.30 6.62 Hourly
609.60 640.06 672.01 705.69 740.90 Bi-Weekly
1,320.79 1,386.79 1,456.03 1,528.99 1,605.28 Monthly

SALARY SCHEDULE
AS OF JULY 8, 2023

FIRE MANAGEMENT EMPLOYEES GROUP
ATTACHMENT 3
Fire Management Employees Group
Salary Schedule
July 8, 2023

Page 159 of 715 ends

Resolution No. FD 2023-XXX
ATTACHMENT 3
Fire Management Employees Group
Salary Schedule
July 8, 2023

Page 160 of 715 ends

Resolution No. FD 2023-XXX

A B C D E F
COMMUNICATIONS TECHNICIAN 25.37 26.64 27.97 29.37 30.83 32.38 Hourly 2,029.39 2,130.86 2,237.40 2,349.27 2,466.74 2,590.07 Bi-Weekly 4,397.01 4,616.86 4,847.70 5,090.09 5,344.59 5,611.82 Monthly COMMUNITY AFFAIRS SENIOR 30.46 31.98 33.58 35.26 37.02 38.88 Hourly COORDINATOR 2,436.77 2,558.61 2,686.54 2,820.86 2,961.91 3,110.00 Bi-Weekly 5,279.66 5,543.65 5,820.83 6,111.87 6,417.46 6,738.34 Monthly EMERGENCY MANAGEMENT 38.00 39.90 41.89 43.99 46.19 48.50 Hourly COORDINATOR 3,039.81 3,191.80 3,351.39 3,518.96 3,694.91 3,879.65 Bi-Weekly 6,586.25 6,915.56 7,261.34 7,624.41 8,005.63 8,405.91 Monthly EMERGENCY MEDICAL SERVICES 49.38 51.85 54.44 57.16 60.02 63.02 Hourly ADMINISTRATOR 3,950.49 4,148.01 4,355.41 4,573.18 4,801.84 5,041.93 Bi-Weekly 8,559.39 8,987.36 9,436.73 9,908.56 10,403.99 10,924.19 Monthly EMERGENCY MEDICAL SERVICES 41.14 43.20 45.36 47.63 50.01 52.51 Hourly QUALITY IMPROVEMENT NURSE 3,291.69 3,456.28 3,629.10 3,810.56 4,001.09 4,201.15 Bi-Weekly 7,132.01 7,488.62 7,863.06 8,256.22 8,669.04 9,102.50 Monthly FIRE EQUIPMENT APPRENTICE 19.79 20.78 21.82 22.91 24.06 25.26 Hourly MECHANIC 1,583.51 1,662.69 1,745.82 1,833.11 1,924.77 2,021.01 Bi-Weekly 3,430.95 3,602.49 3,782.62 3,971.75 4,170.34 4,378.85 Monthly FIRE EQUIPMENT LEAD 29.46 30.93 32.48 34.11 35.81 37.60 Hourly MECHANIC 2356.94 2474.78 2598.52 2728.45 2864.87 3008.11 Bi-Weekly 5,106.69 5,362.03 5,630.13 5,911.64 6,207.22 6,517.58 Monthly FIRE EQUIPMENT MECHANIC 26.72 28.05 29.46 30.93 32.48 34.10 Hourly 2137.52 2244.40 2356.62 2474.45 2598.17 2728.08 Bi-Weekly 4,631.29 4,862.86 5,106.01 5,361.31 5,629.37 5,910.84 Monthly FIRE INFORMATION SYSTEMS 24.07 25.27 26.54 27.87 29.26 30.72 Hourly TECHNICIAN 1,925.70 2,021.99 2,123.08 2,229.24 2,340.70 2,457.74 Bi-Weekly 4,172.35 4,380.97 4,600.02 4,830.02 5,071.52 5,325.09 Monthly FIRE PREVENTION SPECIALIST 27.16 28.52 29.95 31.44 33.02 34.67 Hourly INSPECTION I 2,172.93 2,281.58 2,395.66 2,515.44 2,641.22 2,773.28 Bi-Weekly 4,708.02 4,943.43 5,190.60 5,450.13 5,722.63 6,008.76 Monthly

FIRE SUPPORT SERVICES ASSOCIATION

SALARY SCHEDULE
AS OF JULY 8, 2023
ATTACHMENT 4
Fire Support Services Association Salary Schedule
July 8, 2023

Page 161 of 715 ends

Resolution No. FD 2023-XXX

A B C D E F
FIRE PREVENTION SPECIALIST 29.94 31.44 33.01 34.66 36.40 38.22 Hourly INSPECTION II 2,395.52 2,515.29 2,641.06 2,773.11 2,911.76 3,057.35 Bi-Weekly 5,190.28 5,449.80 5,722.29 6,008.40 6,308.82 6,624.26 Monthly FIRE PREVENTION SUPERVISOR 34.07 35.77 37.56 39.44 41.41 43.48 Hourly 2,725.55 2,861.83 3,004.92 3,155.16 3,312.92 3,478.57 Bi-Weekly 5,905.36 6,200.62 6,510.65 6,836.19 7,178.00 7,536.90 Monthly FIRE SHOP SUPERVISOR 35.34 37.11 38.97 40.92 42.96 45.11 Hourly 2,827.61 2,969.00 3,117.45 3,273.32 3,436.99 3,608.84 Bi-Weekly 6,126.51 6,432.84 6,754.48 7,092.20 7,446.81 7,819.15 Monthly MAINTENANCE OFFICER 36.33 38.15 40.05 42.06 44.16 46.37 Hourly 2,906.43 3,051.75 3,204.34 3,364.56 3,532.79 3,709.43 Bi-Weekly 6,297.27 6,612.13 6,942.74 7,289.88 7,654.37 8,037.09 Monthly MANAGEMENT AIDE 24.99 26.24 27.56 28.93 30.38 31.90 Hourly 1,999.49 2,099.47 2,204.44 2,314.66 2,430.39 2,551.91 Bi-Weekly 4,332.23 4,548.84 4,776.28 5,015.10 5,265.85 5,529.15 Monthly MANAGEMENT ANALYST I 29.01 30.46 31.98 33.58 35.26 37.02 Hourly 2,320.73 2,436.77 2,558.61 2,686.54 2,820.86 2,961.91 Bi-Weekly 5,028.25 5,279.66 5,543.65 5,820.83 6,111.87 6,417.46 Monthly MANAGEMENT ANALYST II 33.34 35.00 36.75 38.59 40.52 42.55 Hourly 2,666.98 2,800.33 2,940.34 3,087.36 3,241.73 3,403.81 Bi-Weekly 5,778.45 6,067.37 6,370.74 6,689.28 7,023.74 7,374.93 Monthly MANAGEMENT ANALYST III 36.31 38.12 40.03 42.03 44.13 46.34 Hourly 2,904.64 3,049.87 3,202.36 3,362.48 3,530.60 3,707.13 Bi-Weekly 6,293.38 6,608.05 6,938.45 7,285.37 7,649.64 8,032.12 Monthly PLANS EXAMINER - FIRE 33.37 35.04 36.79 38.63 40.57 42.59 Hourly 2,669.90 2,803.39 2,943.56 3,090.74 3,245.28 3,407.54 Bi-Weekly 5,784.78 6,074.02 6,377.72 6,696.61 7,031.44 7,383.01 Monthly PUBLIC EDUCATION 28.09 29.50 30.97 32.52 34.15 35.85 Hourly SPECIALIST 2,247.45 2,359.82 2,477.82 2,601.71 2,731.79 2,868.38 Bi-Weekly 4,869.48 5,112.95 5,368.60 5,637.03 5,918.88 6,214.83 Monthly AS OF JULY 8, 2023

FIRE SUPPORT SERVICES ASSOCIATION

SALARY SCHEDULE
ATTACHMENT 4
Fire Support Services Association Salary Schedule
July 8, 2023

Page 162 of 715 ends

Resolution No. FD 2023-XXX

A B C D E F
ADMINISTRATIVE ASSISTANT 17.85 18.79 19.78 20.82 21.92 23.07 Hourly 1,428.16 1,503.33 1,582.45 1,665.74 1,753.41 1,845.69 Bi-Weekly 3,094.35 3,257.21 3,428.64 3,609.10 3,799.05 3,999.00 Monthly EXECUTIVE ASSISTANT 22.31 23.48 24.72 26.02 28.83 30.35 Hourly 1,784.58 1,878.50 1,977.37 2,081.44 2,306.38 2,427.69 Bi-Weekly 3,866.58 4,070.08 4,284.30 4,509.79 4,997.15 5,260.00 Monthly EXECUTIVE ASSISTANT II 25.95 27.31 28.75 30.26 31.85 33.53 Hourly 2,075.64 2,184.88 2,299.87 2,420.92 2,548.34 2,682.46 Bi-Weekly 4,497.21 4,733.91 4,983.06 5,245.33 5,521.40 5,812.00 Monthly

FIRE SUPPORT SERVICES ASSOCIATION

SALARY SCHEDULE
AS OF JULY 8, 2023
ATTACHMENT 4
Fire Support Services Association Salary Schedule
July 8, 2023

Page 163 of 715 ends

Resolution No. FD 2023-XXX

A B C D E F
COMMUNICATIONS TECHNICIAN 24.38 25.60 26.88 28.23 29.64 31.12 Hourly EMERGENCY MEDICAL SERVICES 41.14 43.20 45.36 47.62 50.01 52.51 Hourly

QUALITY IMPROVEMENT NURSE
FIRE CLERK (one step) 15.50 Hourly
FIRE EQUIPMENT MECHANIC 23.22 24.38 25.60 26.88 28.23 29.64 Hourly FIRE INFORMATION SYSTEMS 23.14 24.29 25.51 26.78 28.12 29.53 Hourly

TECHNICIAN
FIRE PREVENTION ASSISTANT (one step) 15.50 Hourly

TEMPORARY/PART-TIME
FIRE PREVENTION SPECIALIST 24.49 25.72 27.00 28.35 29.77 31.26 Hourly

INSPECTION I
MANAGEMENT AIDE 24.01 25.24 26.53 27.88 29.16 30.62 Hourly MANAGEMENT ANALYST I 27.88 29.31 30.81 32.39 33.87 35.56 Hourly OFFICE SERVICES CLERK 16.85 17.71 18.62 19.57 20.47 21.49 Hourly OFFICE SPECIALIST I 15.50 16.28 17.09 17.94 18.84 19.78 Hourly OFFICE SPECIALIST II 16.85 17.71 18.62 19.57 20.47 21.49 Hourly PLANS EXAMINER - FIRE 32.08 33.68 35.37 37.13 38.99 40.94 Hourly QUALITY IMPROVEMENT 27.79 29.18 30.64 32.17 33.78 35.47 Hourly

SPECIALIST

FIRE DISTRICT PART-TIME HOURLY
SALARY SCHEDULE AS OF JULY 1, 2023
ATTACHMENT 5
Fire District Part-Time Hourly Salary Schedule
July 1, 2023

Page 164 of 715 ends

DATE: July 19, 2023
TO: Mayor and Members of the City Council
President and Members of the Boards of Directors
FROM: John R. Gillison, City Manager
INITIATED BY: Julie A. Sowles, Deputy City Manager of Civic and Cultural Services Linda A. Troyan, MMC, City Clerk Services Director
SUBJECT: Consideration of Resolution Adopting a Policy Regarding the Distribution of Complimentary Tickets or Passes Pursuant to FPPC Regulation 18944.1. (RESOLUTION NO. 2023-090 AND RESOLUTION NO. FD 2023-035) (CITY/FIRE)
RECOMMENDATION:

Staff recommends the City Council and Fire Board of the Rancho Cucamonga Fire Protection District adopt a resolution guiding the distribution of complimentary tickets or passes pursuant to FPPC Regulation 18944.1.

BACKGROUND:

From time to time, the City and Rancho Cucamonga Fire Protection District receive complimentary tickets or passes for use by various public officials, including employees. The Political Reform Act requires City and Fire Protection District officials and those employees designated in the City's Conflict of Interest Code to report these as gifts on their Form 700, Statement of Economic Interests.

FPPC Regulation 18944.1 provides that a ticket or pass provided to such persons by the City and Fire District and distributed and used per an adopted written policy that meets the requirements of Regulation 18944.1 is not a gift under the Political Reform Act. For the City and Fire District to continue distributing these tickets or passes without it constituting a gift to the receiving public official, the Fair Political Practice Commission (“FPPC”) requires the adoption of a written policy that identifies the legitimate public purpose for which the ticket or pass was distributed.

ANALYSIS:

The attached City and Fire Protection District Resolutions establish a policy for distributing, using, and reporting complimentary tickets or passes in compliance with FPPC Regulation 18944.1. If the Resolutions are adopted, the policy must be posted on their respective websites within 30 days of adoption, and a link to such website must be sent to the FPPC.

Among other requirements, Regulation 18944.1 requires a ticket distribution policy to state the public purposes for which tickets may be distributed to City officials and designated employees.

In addition, tickets distributed to City and Fire District officials and designated employees under

Page 165 of 715 ends

Page 2 ends

1 9
4 6
such a policy must be reported on FPPC Form 802 and include details regarding the ticket and related event. The Form 802 must be posted on the respective website within 45 days of distribution of a ticket or pass, and the link forwarded to the FPPC.

This policy is subject to all applicable FPPC Regulations and the Political Reform Act.

FISCAL IMPACT:

There is no fiscal impact.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

The policy addresses the core value of relentless pursuit of improvement by maintaining organizational efficiency and compliance with FPPC Regulation 18944.1.

ATTACHMENTS:

Attachment 1 - City Ticket Policy Resolution
Attachment 2 - RC Fire District Ticket Policy Resolution Attachment 3 – FPPC Regulations 18944.1
Attachment 4 – CA Form 802

Page 166 of 715 ends

Resolution No. 2023-XXX - Page 1 of 8
3 8
5 9
RESOLUTION NO. 2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

RANCHO CUCAMONGA, CALIFORNIA, ADOPTING A

COMPLIMENTARY TICKETS OR PASSES POLICY PURSUANT

TO FAIR POLITICAL PRACTICES COMMISSION REGULATION
18944.1
A. Recitals

1. From time to time, cities, including the City of Rancho Cucamonga (“City”) may receive complimentary tickets or passes from third parties for use by various City officials, including employees.

2. Fair Political Practices Commission (FPPC) Regulation 18944.1 authorizes the City Council to adopt a written policy governing the distribution of complimentary tickets and passes that includes a statement describing the public purpose to be accomplished by such policy. When distributed pursuant to a qualifying policy, such tickets are not considered gifts under the FPPC Regulations.

B. Resolution
NOW, THEREFORE, it is hereby found, determined, and resolved by the City Council of the City of Rancho Cucamonga as follows:

1. The City Council hereby approves and adopts the “Policy Regarding the Distribution of Complimentary Tickets or Passes Pursuant to FPPC Regulation 18944.1” attached hereto as Exhibit A and on file in the office of the City Clerk.

2. The City Council hereby directs the City Clerk to post the policy on the City’s website.

3. The City Clerk shall certify to the adoption of this Resolution.

ATTACHMENT 1

Page 167 of 715 ends

Resolution No. 2023-XXX - Page 2 of 8
3 8
5 9
PASSED, APPROVED, and ADOPTED this 19th day of July, 2023.

______________________________________
L. Dennis Michael, Mayor
ATTEST:
_________________________________
Janice C. Reynolds, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF RANCHO CUCAMONGA )
I, Janice C. Reynolds, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Rancho Cucamonga, at a Regular Meeting of said Council held on the 19th day of July, 2023.

AYES:

NOES:

ABSENT:

ABSTAINED:

Executed this 20th day of July, 2023, at Rancho Cucamonga, California. ______________________________________
Janice C. Reynolds, City Clerk

Page 168 of 715 ends

Resolution No. 2023-XXX - Page 3 of 8
3 8
5 9

EXHIBIT A

CITY OF RANCHO CUCAMONGA AND

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT

POLICY REGARDING THE DISTRIBUTION OF COMPLIMENTARY TICKETS OR PASSES PURSUANT TO FPPC REGULATION 18944.1
Section 1. Purpose of Policy
The purpose of this Policy is to establish a fair and equitable process for the distribution of complimentary tickets or passes to the City in compliance with the requirements of Section 18944.1 of the Fair Political Practices Commission Regulations. This Policy is subject to all applicable FPPC Regulations and the Political Reform Act, as now exist or may hereafter be added or amended.

Section 2. Definitions
Unless otherwise expressly provided herein, words and terms used in this Policy shall have the same meaning as that ascribed to such words and terms in the FPPC Regulations and the Political Reform Act.

A. “City” shall mean the City of Rancho Cucamonga, the Rancho Cucamonga Fire Protection District, and any departments, boards, committees, and commissions thereof.

B. “City Official” shall mean every official, officer, agent and employee of the City who is obligated to file an annual Statement of Economic Interests (FPPC Form 700) under the Political Reform Act or the City’s current conflict of interest code.

C. “City Venue” shall mean and refer to any facility owned, controlled or operated by the City.

D. “FPPC” shall mean and refer to the California Fair Political Practices Commission.

E. “FPPC Regulations” shall mean the Fair Political Practices Commission regulations contained in Title 2, Division 6 of the California Code of Regulations, Sections 18110 et seq., as the same may be amended from time to time.

F. “Immediate Family” shall mean the spouse and dependent children of the City Official.

The term spouse includes registered domestic partners recognized by state law. The term dependent children shall mean a child, including an adoptive child or stepchild, of a City Official who is under 18 years old and who the City Official is entitled to claim as a dependent on his or her federal tax return.

G. “Pass” shall mean a Ticket that provides repeated access, entry, or admission to a facility or series of events and for which similar passes are sold to the public.

Page 169 of 715 ends

Resolution No. 2023-XXX - Page 4 of 8
3 8
5 9
H. “Policy” shall mean and refer to this Policy Regarding the Distribution of Complimentary Tickets or Passes Pursuant to FPPC Regulation 18944.1
I. “Political Reform Act” shall mean California Political Reform Act of 1974 (Government Code Sections 81000, et seq., as the same may be amended from time to time) and the FPPC Regulations.

J. “Ticket” shall mean anything that provides access, entry, or admission to a specific future event or function, and for which similar tickets are sold to the public to view, listen to, or otherwise take advantage of the attraction or activity for which the ticket is sold and includes any benefits that the ticket provides.

Section 3. Application of Policy
A. This Policy shall be applicable to every officer, agent and employee of the City who is obligated to file an annual Statement of Economic Interests (Form 700) under the Political Reform Act or the City’s current conflict of interest code.

B. This Policy governs the distribution of Tickets or Passes by the City to a City Official, or at the behest of a City Official, that are either:

1. Gratuitously provided to the City by an outside source;

2. Acquired by the City by purchase;

3. Acquired by the City as consideration pursuant to the terms of a contract for the use of a city venue; or

4. Acquired and distributed by the City in any other manner.

C. This Policy does not apply to the following:

1. Other items of value. Any other item of value provided to the City or any City Official, regardless of whether received gratuitously or for which consideration is provided.

2. Sources other than the City. Tickets or Passes provided by sources other than the City.

3. Taxable Income. A Ticket or Pass received by a City Official from the City where both the City Official and the City treat and report the value of the Ticket or Pass as taxable income consistent with applicable state and federal income tax laws and the Ticket is reported as income.

4. Reimbursement. A Ticket or Pass distributed by the City to a City Official if such City Official pays to the City the fair value of the ticket within 30 days of receipt.

Page 170 of 715 ends

Resolution No. 2023-XXX - Page 5 of 8
3 8
5 9

5. Ceremonial Roles. A Ticket provided to a City Official so that the City Official may perform a ceremonial role on behalf of the City or as part of his or her job duties to assist the official performing the ceremonial role, is not a gift as provided by Section 18942(a)(13) of the FPPC Regulations.

Section 4. General Provisions.

A. No Right to Tickets or Passes: The use of complimentary Tickets or Passes is a privilege extended by the City and not the right of any person to which the privilege may from time to time be extended.

B. Limitation on Transfer of Tickets or Passes: Tickets or Passes distributed to a City Official pursuant to this Policy shall not be transferred to any other person, except to members of such City Official’s Immediate Family or no more than one guest solely for their attendance at the event. If a City Official transfers a Ticket or Pass he or she has received from the City to another person, as opposed to returning the Ticket or Pass to the City for redistribution, then the value of the Ticket or Pass he or she transfers shall constitute a gift to him or her and shall be reportable as provided by the FPPC Regulations.

C. Prohibition Against Sale of or Receiving Reimbursement for Tickets or Passes: No person who receives a Ticket or Pass pursuant to this Policy shall sell or receive reimbursement for the value of such Ticket or Pass.

D. No Disproportionate Use. There shall be no disproportionate use of Tickets or Passes by any City Council member, the City Manager or any department head.

Section 5. Ticket Administrator
A. The City Council delegates the authority to the City Manager or his/her designee to be the Ticket Administrator for purposes of implementing the provisions of this Policy.

B. The Ticket Administrator shall have the authority, in his or her sole discretion, to establish procedures for the distribution of Tickets or Passes in accordance with this Policy. Such authority includes the power to distribute such a Ticket or Pass to the City Manager provided that doing so is otherwise consistent with this Policy. All requests for Tickets or Passes that fall within the scope of this Policy shall be made in accordance with the procedures established by the Ticket Administrator.

C. The Ticket Administrator shall determine the fair value of Tickets or Passes distributed by the City for purposes of reporting pursuant to Section 9 of this Policy.

D. The Ticket Administrator, in his or her sole discretion, may revoke or suspend the Ticket privileges of any person who violates any provision of this Policy or the procedures established by the Ticket Administrator for the distribution of Tickets or Passes.

Page 171 of 715 ends

Resolution No. 2023-XXX - Page 6 of 8
3 8
5 9
E. For the purpose of implementing this Policy, and completing and posting the FPPC California Form 802, the Ticket Administrator shall be the “Agency Head.” The Office of the City Clerk is delegated responsibility for completing and posting the FPPC Form 802.

Section 6. Conditions Under Which Tickets or Passes Distributed to City Officials are not considered a Gift under the Political Reform Act
A. The Ticket Administrator must distribute complimentary Tickets or Passes to City Officials only pursuant to this Policy.

B. The Ticket or Pass is not earmarked by an outside source for use by specific City Official(s). The Ticket Administrator must determine, in its sole discretion, who uses the Ticket or Pass.

C. The Ticket or Pass must be reported pursuant to Section 9 of this Policy.

D. The distribution of the Ticket(s) to, or at the behest of, the City Official must accomplish or further one or more of the following governmental and/or public purposes:

1. Facilitating the performance of a ceremonial role or function by a City Official on behalf of the City at an event, for which the City Official may receive enough Tickets or Passes for the City Official and each member of his or her Immediate Family.

2. Facilitating the attendance of a City Official at an event where the job duties of the City Official require his or her attendance at the event, for which the City Official may receive enough Tickets or Passes for each member of the City Official’s Immediate Family.

3. Promotion of intergovernmental relations and/or cooperation and coordination of resources with other governmental agencies, including, but not limited to, attendance at an event with or by elected or appointed public officials from other jurisdictions, their staff members and their guests.

4. Economic or business development purposes on behalf of the City.

5. Promotion of City resources and/or facilities available to Rancho Cucamonga residents.

6. Promotion of City-run, sponsored or supported community events, activities or programs.

7. To monitor and evaluate the value of City-run, sponsored or supported community events, activities or programs to the City including but not limited to evaluation of the venue, quality of performances and compliance with City policies, agreements and other requirements.

Page 172 of 715 ends

Resolution No. 2023-XXX - Page 7 of 8
3 8
5 9

8. Promotion and evaluation of events, activities or programs at City venues, including but not limited to evaluation of the venue, quality of performances and compliance with City policies, agreements and other requirements.

9. Promoting, supporting and/or showing appreciation for programs or services rendered by charitable and non-profit organizations benefiting Rancho Cucamonga residents.

10. Promotion of City tourism on a local, state, national or worldwide scale.

11. Business retention or attraction on a local, state, national or worldwide scale.

12. Promotion of City recognition, visibility, and/or profile on a local, state, national or worldwide scale.

13. Encouraging Rancho Cucamonga resident and business support for and attendance at local events.

14. Encouraging participants in City sponsored programs to attend local events.

15. Attracting or rewarding volunteer public service.

16. Encouraging or rewarding significant academic, athletic, or public service achievements by Rancho Cucamonga students, residents or businesses.

17. Attracting and retaining highly qualified employees in the City service.

18. Recognizing or rewarding meritorious service by a City employee.

19. Promoting enhanced City employee performance or morale.

20. As an incident to the above public purposes, allowing for the Immediate Family of the City Official to accompany the City Official to events to accomplish any of the purposes listed in this Resolution.

E. The City Official receiving a Ticket or Pass shall prepare a written inspection report of findings and recommendations if part of the public purpose for which the Ticket or Pass was received was for the public oversight or inspection of facilities.

Section 7. Tickets or Passes Distributed at the Behest of a City Official.

A. Only the following City Officials shall have authority to behest Tickets or Passes: City Council Members, the City Manager, the Assistant City Manager, the Deputy City Manager(s) and Department Heads.

Page 173 of 715 ends

Resolution No. 2023-XXX - Page 8 of 8
3 8
5 9
B. Tickets or Passes shall be distributed at the behest of a City Official only for one or more public purposes set forth in Section 6.D. above.

C. If Tickets or Passes are distributed at the behest of a City Official, such City Official shall not use one of the Tickets or Passes so distributed to attend the event.

Section 8. Other Benefits
A. The distribution of Tickets or Passes pursuant to this Policy shall not constitute a "gift" to the City Official receiving the Ticket, however, other benefits, such as food or beverage or other gifts provided to the City Official that are not given to the general public as part of the Ticket or Pass admission, will need to be accounted for as gifts.

B. If the City receives complimentary Tickets or Passes that are earmarked for particular City Officials, then the Tickets or Passes are considered gifts to that particular City Official. If these Tickets or Passes are not returned unused to the provider within thirty (30) days of receipt, then the City Official must comply with the applicable FPPC gift limit regulations and reporting regulations.

Section 9. Posting and Disclosure Requirements
A. Within 30 days of adoption or amendment of this Policy, the Policy shall be posted on the City’s website and a link to the website that displays the City’s Policy shall be e-mailed to the FPPC in order for the FPPC to post the link on its website.

B. Within 45 days of distribution of a Ticket or Pass, the City must report the distribution on FPPC Form 802 containing the information required to be reported under Regulation 18944.1(d), and post the Form 802 on the City’s website and a link to the website that displays the City’s Form 802s shall be e-mailed to the FPPC in order for the FPPC to post the link on its website.

C. This Policy and the City’s Form 802s are public records and are subject to inspection and copying under Government Code Section 81008.

Page 174 of 715 ends

Resolution No. FD 2023-XXX - Page 1 of 8
3 8
5 4
RESOLUTION NO. FD 2023-XXX

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT,

RANCHO CUCAMONGA, CALIFORNIA, ADOPTING A

COMPLIMENTARY TICKETS OR PASSES POLICY PURSUANT

TO FAIR POLITICAL PRACTICES COMMISSION REGULATION
18944.1
A. Recitals

1. From time to time, special districts, including the Rancho Cucamonga Fire Protection District (“District”) may receive complimentary tickets or passes from third parties for use by various District officials, including employees.

2. Fair Political Practices Commission (FPPC) Regulation 18944.1 authorizes the Board of Directors to adopt a written policy governing the distribution of complimentary tickets and passes that includes a statement describing the public purpose to be accomplished by such policy. When distributed pursuant to a qualifying policy, such tickets are not considered gifts under the FPPC Regulations.

B. Resolution
NOW, THEREFORE, it is hereby found, determined, and resolved by the Board of Directors of the Rancho Cucamonga Fire Protection District as follows:

1. The Board of Directors hereby approves and adopts the “Policy Regarding the Distribution of Complimentary Tickets or Passes Pursuant to FPPC Regulation 18944.1” attached hereto as Exhibit A and on file in the office of the District Secretary.

2. The Board of Directors hereby directs the Secretary to post the policy on the District’s website, which is the City of Rancho Cucamonga’s website.

3. The Secretary shall certify to the adoption of this Resolution.

ATTACHMENT 2

Page 175 of 715 ends

Resolution No. FD 2023-XXX - Page 2 of 8
3 8
5 4
PASSED, APPROVED AND ADOPTED this 19th day of July, 2023. _____________________________
L. Dennis Michael, President
ATTEST:
_
Janice C. Reynolds, Secretary
I, JANICE C. REYNOLDS , SECRETARY of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District, at a Regular Meeting of said Board held on the 19th day of July, 2023.

AYES:

NOES:

ABSENT:

ABSTAINED:

Executed this 20th day of July, 2023, at Rancho Cucamonga, California. _
Janice C. Reynolds, Secretary

Page 176 of 715 ends

Resolution No. FD 2023-XXX - Page 3 of 8
3 8
5 4

EXHIBIT A

CITY OF RANCHO CUCAMONGA AND

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT

A. “City” shall mean the City of Rancho Cucamonga, the Rancho Cucamonga Fire Protection District, and any departments, boards, committees, and commissions thereof.

C. “City Venue” shall mean and refer to any facility owned, controlled or operated by the City.

D. “FPPC” shall mean and refer to the California Fair Political Practices Commission.

F. “Immediate Family” shall mean the spouse and dependent children of the City Official.

G. “Pass” shall mean a Ticket that provides repeated access, entry, or admission to a facility or series of events and for which similar passes are sold to the public.

Page 177 of 715 ends

Resolution No. FD 2023-XXX - Page 4 of 8
3 8
5 4
H. “Policy” shall mean and refer to this Policy Regarding the Distribution of Complimentary Tickets or Passes Pursuant to FPPC Regulation 18944.1
I. “Political Reform Act” shall mean California Political Reform Act of 1974 (Government Code Sections 81000, et seq., as the same may be amended from time to time) and the FPPC Regulations.

B. This Policy governs the distribution of Tickets or Passes by the City to a City Official, or at the behest of a City Official, that are either:

1. Gratuitously provided to the City by an outside source;

2. Acquired by the City by purchase;

3. Acquired by the City as consideration pursuant to the terms of a contract for the use of a city venue; or

4. Acquired and distributed by the City in any other manner.

C. This Policy does not apply to the following:

1. Other items of value. Any other item of value provided to the City or any City Official, regardless of whether received gratuitously or for which consideration is provided.

2. Sources other than the City. Tickets or Passes provided by sources other than the City.

4. Reimbursement. A Ticket or Pass distributed by the City to a City Official if such City Official pays to the City the fair value of the ticket within 30 days of receipt.

Page 178 of 715 ends

Resolution No. FD 2023-XXX - Page 5 of 8
3 8
5 4

Section 4. General Provisions.

D. No Disproportionate Use. There shall be no disproportionate use of Tickets or Passes by any City Council member, the City Manager or any department head.

C. The Ticket Administrator shall determine the fair value of Tickets or Passes distributed by the City for purposes of reporting pursuant to Section 9 of this Policy.

Page 179 of 715 ends

Resolution No. FD 2023-XXX - Page 6 of 8
3 8
5 4
E. For the purpose of implementing this Policy, and completing and posting the FPPC California Form 802, the Ticket Administrator shall be the “Agency Head.” The Office of the City Clerk is delegated responsibility for completing and posting the FPPC Form 802.

B. The Ticket or Pass is not earmarked by an outside source for use by specific City Official(s). The Ticket Administrator must determine, in its sole discretion, who uses the Ticket or Pass.

C. The Ticket or Pass must be reported pursuant to Section 9 of this Policy.

D. The distribution of the Ticket(s) to, or at the behest of, the City Official must accomplish or further one or more of the following governmental and/or public purposes:

4. Economic or business development purposes on behalf of the City.

5. Promotion of City resources and/or facilities available to Rancho Cucamonga residents.

6. Promotion of City-run, sponsored or supported community events, activities or programs.

Page 180 of 715 ends

Resolution No. FD 2023-XXX - Page 7 of 8
3 8
5 4

9. Promoting, supporting and/or showing appreciation for programs or services rendered by charitable and non-profit organizations benefiting Rancho Cucamonga residents.

10. Promotion of City tourism on a local, state, national or worldwide scale.

11. Business retention or attraction on a local, state, national or worldwide scale.

12. Promotion of City recognition, visibility, and/or profile on a local, state, national or worldwide scale.

13. Encouraging Rancho Cucamonga resident and business support for and attendance at local events.

14. Encouraging participants in City sponsored programs to attend local events.

15. Attracting or rewarding volunteer public service.

16. Encouraging or rewarding significant academic, athletic, or public service achievements by Rancho Cucamonga students, residents or businesses.

17. Attracting and retaining highly qualified employees in the City service.

18. Recognizing or rewarding meritorious service by a City employee.

19. Promoting enhanced City employee performance or morale.

Section 7. Tickets or Passes Distributed at the Behest of a City Official.

Page 181 of 715 ends

Resolution No. FD 2023-XXX - Page 8 of 8
3 8
5 4
B. Tickets or Passes shall be distributed at the behest of a City Official only for one or more public purposes set forth in Section 6.D. above.

C. If Tickets or Passes are distributed at the behest of a City Official, such City Official shall not use one of the Tickets or Passes so distributed to attend the event.

C. This Policy and the City’s Form 802s are public records and are subject to inspection and copying under Government Code Section 81008.

Page 182 of 715 ends

1 (Regulations of the Fair Political Practices Commission, Title 2, Division 6, California Code of Regulations)
§ 18944.1. Gifts: Agency Provided Tickets or Passes.
(a) Gift Exemption. A ticket or pass provided to an official by the official's agency and distributed and used in accordance with a policy adopted by the agency is not a gift under the Political Reform Act if all of the following criteria are met:
(1) The distribution of the ticket or pass by the agency is made in accordance with a policy adopted by the agency that incorporates all of the provisions of subdivision (b) and is maintained as a public record as required in subdivision (c). (2) The distribution of the ticket or pass is reported pursuant to subdivision (d). (3) The ticket or pass is not earmarked by an outside source for use by a specific agency official.
(4) The agency determines, in its sole discretion, who uses the ticket or pass. (b) Agency Ticket/Pass Distribution Policy. Any distribution of a ticket or pass under this regulation to, or at the behest of, an agency official must be made pursuant to a written agency ticket distribution policy, duly adopted by the legislative or governing body of the agency or, if none, the agency head that contains, at a minimum, all of the following:
(1) A provision setting forth the public purposes of the agency for which tickets or passes may be distributed.
(2) A provision requiring that the distribution of any ticket or pass to, or at the behest of, an agency official accomplishes a stated public purpose of the agency.

ATTACHMENT 3

Page 183 of 715 ends

2 (3) A provision prohibiting the transfer of any ticket received by an agency official pursuant to the distribution policy except to members of the official's immediate family or no more than one guest solely for their attendance at the event. (4) A provision prohibiting the disproportionate use of tickets or passes by a member of the governing body, chief administrative officer of the agency, political appointee, or department head.
(c) Public Record. The policy must be maintained as a public record and is subject to inspection and copying under Section 81008. The agency must post the policy on its website within 30 days of adoption or amendment and send to the Commission by e-mail the agency's website link that displays the policy so that the Commission may post the link. (d) Reporting. Within 45 days of distribution of a ticket or pass, the distribution must be reported on a form provided by the Commission.
(1) Except as provided in subdivision (d)(2), the information must include the following:
(A) The name of the official receiving the ticket or pass; (B) A description of the event;
(C) The date of the event;
(D) The fair value of the ticket or pass as that term is defined in Regulation 18946, subdivision (d)(1);
(E) The number of tickets or passes provided to each person; (F) If the ticket or pass is behested, the name of the official who behested the ticket; (G) If the ticket was transferred to a person meeting the requirements of paragraph (b)(3), the relationship of the transferee;

Page 184 of 715 ends

3 (I) A written inspection report of findings and recommendations by the official receiving the ticket or pass if received for the oversight or inspection of facilities. (2) If the ticket or pass is distributed to a department or other unit of the agency, and not used by a member of the governing body, the chief administrative officer of the agency, political appointee, or department head, the agency may report the name of the department or other unit of the agency receiving the ticket or pass and the number of tickets or passes provided to the department or unit in lieu of reporting the name of the individual employee as otherwise required in subdivision (d)(1).
(3) The forms must be maintained as public records and are subject to inspection and copying under Section 81008(a). The agency must post the form, or a summary of the information on the form, on its website and send to the Commission by e-mail the agency's website link that displays the form so that the Commission may post the website link. (e) Public Purpose. For purposes of subdivision (b)(2), the agency determines whether the distribution of tickets or passes serves a legitimate public purpose of the agency, consistent with state law. However, a ticket or pass distributed to an official for the official's personal use, other than a member of the governing body, the chief administrative officer of the agency, political appointee, or department head, to support general employee morale, retention, or to reward public service is deemed to serve a public purpose. For purposes of this paragraph, “personal use” is limited to the official and the official's family, or no more than one guest. (f) Application. This regulation applies solely to a ticket or pass, as those terms are defined in Regulation 18946, to an event or function provided by an agency to an official of the agency, or at the behest of an official of that agency. The provisions of this regulation apply only

Page 185 of 715 ends

4 to the benefits the official receives from the ticket or pass that are provided to all members of the public with the same class of ticket or pass. This regulation does not apply to the following:
(1) An admission provided to a school, college, or university district official, coach, athletic director, or employee to attend an amateur event performed by students, which are neither gifts nor income.
(2) An admission identified in Regulation 18942(a)(13) relating to an official performing a ceremonial role.
(g) Ticket or Pass Received as Income. A ticket or pass is not subject to the provisions of this regulation, and not a gift for purposes of the Act, if it is taxable income to the official. (h) Reimbursement. A ticket or pass is not subject to the provisions of this regulation, and not a gift for purposes of the Act, if the official reimburses the agency for the ticket within 30 days of receipt.

Note: Authority cited: Section 83112, Government Code. Reference: Section 82028, Government Code.

HISTORY

1. Renumbering of former section 18726.7 to section 18944.1 with amendment of section heading filed 6-22-94; operative 6-22-94 (Register 94, No. 25).

2. Change without regulatory effect relocating section filed 11-17-94 pursuant to section 100, title 1, California Code of Regulations (Register 94, No. 46).

3. Amendment of first paragraph and subsections (a)-(b) and (d)-(e) filed 7-25-95; operative 7- 25-95 pursuant to Government Code section 11343.4(d) (Register 95, No. 30).

4. Repealer and new section filed 1-8-2009; operative 2-7-2009. Submitted to OAL for filing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil

Page 186 of 715 ends

5 C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements) (Register 2009, No. 2).

5. Repealer of subsection (a), subsection relettering and amendment of newly designated subsections (a)(1), (a)(2)(A)(iii)-(b), (c) and (e) filed 9-27-2010; operative 10-27-2010.

Submitted to OAL for filing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements) (Register 2010, No. 40).

6. Amendment of section heading and section filed 1-23-2012. Pursuant to California Code of Regulations, title 2, section 18313(e), FPPC has designated an effective date of 1-1-2012.

7. Amendment filed 1-14-2016; operative 2-13-2016, pursuant to title 2, section 18312(e) of the California Code of Regulations. Submitted to OAL for filing and printing only pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements and not subject to procedural or substantive review by OAL) (Register 2016, No. 3).

Page 187 of 715 ends

6 8. Amendment of section heading and repealer and new section filed 6-20-2019; operative 7-20- 2019 pursuant to Cal. Code Regs., tit. 2, section 18312(e). Submitted to OAL for filing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements and not subject to procedural or substantive review by OAL) (Register 2019, No. 25).

9. Amendment of subsections (a) and (e) filed 5-12-2021; operative 6-11-2021 pursuant to Cal.

Code Regs., tit. 2, section 18312(e). Submitted to OAL for filing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements and not subject to procedural or substantive review by OAL) (Register 2021, No. 20).

Page 188 of 715 ends

California
Form
Agency Report of:

1. Agency Name
Designated Agency Contact (Name,Title)
Date Stamp
E-mail
Division, Department, or Region (if applicable)

2. Function or Event Information
Verification
I have read and understand FPPC Regulations 18944.1 and 18942. I have verified that the distribution set forth above, is in accordance with the requirements.

Signature of Agency Head or Designee Print Name
Comment:

FPPC Form 802 (2/2016)
FPPC Toll-Free Helpline: 866/ASK-FPPC (866/275-3772)
(month, day, year)
802
(month, day, year)
For Official Use Only
Area Code/Phone Number
Date of Original Filing:

Ticket(s)/Pass(es) provided by agency?
Was ticket distribution made at the behest
of agency official?
Title
Ceremonial Role Events and Ticket/Pass Distributions
Face Value of Each Ticket/Pass $
Event Description:

If no:

If yes:

Amendment (Must Provide Explanation in Part 3.)
Provide Title/ Explanation
Name of Source
Official’s Name (Last, First)
If checking “Ceremonial Role” or “Other” describe below:

If checking “Ceremonial Role” or “Other” describe below:

Name of Agency, Department or Unit
Name of Outside Organization
(include address and description)
Name of Individual
(Last, First)
Number
of Ticket(s)/
Passes
Number
of Ticket(s)/
Passes
Number
of Ticket(s)/
Passes
Describe the public purpose made pursuant to the agency’s policy Identify one of the following:

Describe the public purpose made pursuant to the agency’s policy Does the agency have a ticket policy? No
No
Income Other
Other
Ceremonial Role
Ceremonial Role Income
No
Yes
Yes
Yes
Date(s) / / / /

3. A.

4. A Public Document
Recipients
Use Section A to identify the agency’s department or unit. Use Section B to identify an individual. Use Section C to identify an outside organization.• • • Print
Clear
ATTACHMENT 4

Page 189 of 715 ends

California
Form 802Agency Report of:

Ceremonial Role Events and Ticket/Pass Distributions
A Public DocumentContinuation Sheet
Agency Name
If checking “Ceremonial Role” or “Other” describe below:

If checking “Ceremonial Role” or “Other” describe below:

Name of Agency, Department or Unit
Name of Individual
(Last, First)
Name of Outside Organization
(include address and description)
Number
of Ticket(s)/
Passes
Number
of Ticket(s)/
Passes
Number
of Ticket(s)/
Passes
Describe the public purpose made pursuant to the agency’s policy Identify one of the following:

Describe the public purpose made pursuant to the agency’s policy Income
Income
Other
Other
Other
Other
Ceremonial Role
Ceremonial Role
Ceremonial Role
Ceremonial Role
Income
Income

3. A.

Recipients
Use Section A to identify the agency’s department or unit. Use Section B to identify an individual. Use Section C to identify an outside organization.• • • FPPC Form 802 (2/2016)
FPPC Toll-Free Helpline: 866/ASK-FPPC (866/275-3772)
Print
Clear

Page 190 of 715 ends

DATE: July 19, 2023
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Elisa C. Cox, Assistant City Manager
Michael Parmer, Assistant to the City Manager
SUBJECT: Consideration of First Reading of Ordinance No. 1019, to be Read by Title Only and Waive Further Reading, Repealing Chapter 10.76 of the Rancho Cucamonga Municipal Code, Discontinuing the City's Police Tow Rotation Program and Making a Determination that the Ordinance is Exempt from the California Environmental Quality Act. (ORDINANCE NO. 1019) (CITY) RECOMMENDATION:

Staff recommends the City Council introduce, as read by title only and waive further reading, Ordinance No. 1019, repealing Chapter 10.76 of the Rancho Cucamonga Municipal Code, discontinuing the City's police tow rotation program and make a determination that the ordinance is exempt from the California Environmental Quality Act.

BACKGROUND:

In April 2017, the City of Rancho Cucamonga (“City”) instituted its own police tow rotation program by adoption of Ordinance No. 905. Prior to that time, the San Bernardino County Sheriff’s Department, acting through its Rancho Cucamonga Station, provided police tow services throughout the city.

ANALYSIS:

As a matter of routine, periodically, the City reviews existing programs to evaluate costs, status, resources, and more. Upon review of the City police tow rotation program, it was determined that the burden on administrative resources to maintain a City police tow rotation program was not commensurate with the costs. Additionally, the San Bernardino County Sheriff’s Department informed the City that it is ready and willing to provide police tow services. By repealing via Ordinance No. 1019 Chapter 10.76 of the Rancho Cucamonga Municipal Code, the City’s police tow rotation program will be discontinued, and the San Bernardino County Sheriff’s Department will assume responsibility for police tow services throughout the City.

Environmental (CEQA) Review
This proposed action is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA") and CEQA Guidelines (Title 14 California Code of Regulations §§ 15000, et seq.), because it does not involve any commitment to a specific project which could result in a potentially significant physical impact on the environment; and, constitutes an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. Accordingly, this action does not constitute

Page 191 of 715 ends

Page 2 ends

1 9
4 7
a "project" that requires environmental review (see specifically 14 CCR § 15061(b) (3) and 15378(b)(5)). This is because this Ordinance will result in no potential development that could have an environmental impact and the same number of tow truck trips would occur whether the City or the Sheriff’s Department operates the tow rotation program.

FISCAL IMPACT:

The City will no longer collect fees associated with the tow rotation program, which were budgeted at $492,960 for Fiscal Year 2023/24. While some minor savings will be realized by no longer providing the tow release program in house, overall costs for the Sheriff contract and staffing will not change. The net result will be a loss of revenue. Staff will monitor the impact of this reduction in fees and, if necessary, amend the mid-year budget to provide for other offsetting expenditure reductions.

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item aligns with the City Council’s Core Values of a relentless pursuit of improvement and promoting and enhancing a safe and healthy community for all.

ATTACHMENTS:

Attachment 1 - Ordinance No. 1019

Page 192 of 715 ends

Ordinance No. 1019 – Page 1 of 2
3 8
8 4
ORDINANCE NO. 1019

AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, REPEALING CHAPTER 10.76 OF THE RANCHO

CUCAMONGA MUNICIPAL CODE, DISCONTINUING THE CITY
OF RANCHO CUCAMONGA’S POLICE TOW ROTATION

PROGRAM, AND MAKING A DETERMINATION THAT THE

ORDINANCE IS EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
I. Recitals.

A. The City of Rancho Cucamonga (“City”) instituted its own police tow rotation program in 2017 by adoption of Ordinance No. 905. Prior to that time, the San Bernardino County Sheriff’s Department, acting through its Rancho Cucamonga Station, provided police tow services throughout the City.

B. The City Council has determined that it is no longer necessary to maintain its own police tow rotation program due to its burden on the City’s administrative resources at this time. In addition, the Sheriff’s Department has informed the City that it is ready and willing to provide police tow services, thus obviating the need for the City to provide the service.

II. Findings.

A. Pursuant to the California Environmental Quality Act (“CEQA”), the City Council finds that adoption of this Ordinance is covered by general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. The City Council finds that there is no possible significant effect that could arise out of the adoption of this Ordinance, therefore no further action is required under CEQA pursuant to Sections 15061(b)(3) and 15378(b)(5) of the State CEQA Guidelines (14 CCR § 15061(b)(3)). This is because this Ordinance will result in no potential development that could have an environmental impact and the same number of tow truck trips would occur whether the City or the Sheriff’s Department operates the tow rotation program.

III. Ordinance.

The City Council of the City of Rancho Cucamonga does ordain as follows:

SECTION 1. Chapter 10.76 (City Towing Services) of Title 10 (Vehicles and Traffic) is hereby repealed in its entirety.

SECTION 2. The City of Rancho Cucamonga police tow rotation program is hereby discontinued and, as of August 1, 2023, the San Bernardino County Sheriff’s Department will be responsible for police tow services throughout the City.

SECTION 3. The City Council declares that, should any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason be held invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, ATTACHMENT 1

Page 193 of 715 ends

Ordinance No. 1019 – Page 2 of 2
3 8
8 4
clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

SECTION 4. Neither the adoption of this Ordinance nor the repeal of any other Ordinance of this City shall in any manner affect the prosecution for violations of ordinances, which violations were committed prior to the effective date hereof, nor be construed as a waiver of any penalty or the penal provisions applicable to any violation thereof.

SECTION 5. The City Clerk shall certify to the adoption of this Ordinance and shall cause it to be published in the manner required by law.

PASSED, APPROVED, AND ADOPTED this _____ day of ______________, 2023. _____________________________________
L. Dennis Michael
Mayor
I, JANICE REYNOLDS, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Rancho Cucamonga held on the _____ day of _______________, 2023, and was finally passed at a regular meeting of the City Council of the City of Rancho Cucamonga held on the ______ day of ______________, 2023, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAINED: COUNCILMEMBERS:

ATTEST:______________________________
City Clerk

Page 194 of 715 ends

DATE: July 19, 2023
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Matthew Burris, Deputy City Manager, Community Development Department
Matt Marquez, Planning and Economic Development Director Sean McPherson, AICP, Acting Principal Planner
SUBJECT: Preliminary Review Hearing to Consider a Proposed Master Plan Application for a Mixed-Use Development that would Include Site-Specific Development Standards, Including a Floor Area Ratio Standard Lower than the Current Standard Under the Development Code, at 9505 Base Line Road. (CITY)
RECOMMENDATION:

Staff asks that the City Council consider policy implications of reducing a non-residential floor area standard within a specific project site located at 9505 Baseline Road. Notably, this site is located within a form-based zone Neighborhood General 3 (NG3), but not within the Corridor Overlay.

The applicant for the potential project discussed in this report has requested to deviate from this standard by way of the master plan process due to the specific circumstance of their site.

Generally, staff does not oppose the request for the project to deviate from the non-residential floor area requirement and recommends that the Council authorize the project to proceed with the understanding that this is not an approval nor a guarantee of future approval. Staff and the Planning Commission may ultimately recommend against, and the City Council may ultimately vote against or not support the project at the project hearings once additional details and analysis become available in the future.

Staff also recommends that the Council direct staff to immediately consider a Development Code Amendment to analyze and review non-residential standards for mixed use projects and recommend revised standards appropriate to mixed use zones to support pedestrian oriented developments as envisioned in the General Plan.

In summary, staff is recommending the following:

1. That the City Council consider policy implications of reducing a non-residential floor area standard for a specific project site located at 9505 Baseline Road. Notably, this site is located within a form-based zone Neighborhood General 3 (NG3), but not within the Corridor Overlay.

2. That the Council authorize the project to proceed with the understanding that this is not an approval, nor a guarantee of future approval, nor guarantee of a future

Page 195 of 715 ends

Page 2 ends

1 7
9 4
recommendation of approval from staff.

3. That the Council direct staff to immediately consider a Development Code Amendment to analyze and review non-residential standards for mixed use projects and recommend revised standards appropriate to mixed use zones to support pedestrian oriented developments as envisioned in the General Plan
BACKGROUND:

In August 2021, the City Council adopted a policy on providing early Council feedback on applicant-initiated General Plan amendments, Specific Plans, master plans, or Development Code amendments, such as the subject master plan request. This early feedback from Council is to be provided via an administrative hearing. This policy is attached to this staff report for reference as Attachment 1.

In summary, the intent of this master plan policy is that, after receiving early Council feedback, the applicant can decide whether to pursue the legislative amendment, and the other entitlements for their project prior to investing significant cost and resources into a project, with the Council’s preliminary policy considerations in mind.

General Plan and Development Code Update as it Relates to the Master Plan Request Following the adoption of the current General Plan on December 15, 2021, the City Council adopted a comprehensive update to the Development Code intended to effectuate the General Plan’s vision. Central to the amendments to the Development Code was the creation of the Form- Based Code (FBC). The FBC establishes place-based standards for certain areas of the City and represents an alternative to conventional zoning, which focuses more on the separation of land uses.

In addition to the establishment of the FBC, the Development Code amendment also involved a change to the Official Zoning Map establishing the creation of “Corridor Overlays” within certain form-based zones. These frontage overlays, divided between Corridor Fronting Residential, Commercial or Non-Residential, dictate which type of uses are required along key corridors throughout the city, and correlate to the Corridor Place type established in the General Plan. It is along these corridors where the visual, aesthetic, and economic benefits of the new form-based zoning regulations will be most apparent and obvious.

To better realize this development potential, the Development Code stipulates that non-residential floor area ratios (FAR), or the percentage of a project area dedicated to commercial, retail, or non-residential floor area, be set higher within form-based zones than elsewhere in the City, and particularly within the Corridor Overlay, ranging from a minimum of 0.2 in the Center 1 (CE1) zone, to a maximum of 2.0 in the Center 2 (CE2) zone. This means, that depending on the zone within which a parcel is located, the non-residential component of the project would have to dedicate between 20% (0.2 FAR) to 200% (2.0 FAR) of the parcel area to non-residential uses.

In March 2023, the prospective developer of 9505 Base Line Road submitted a Courtesy Review application with the Planning and Economic Development Department proposing the potential development of a 50-unit for sale mixed-use townhome project at 9505 Base Line Road located within the Neighborhood General 3 (NG3) zone, within the Neighborhood Corridor General Plan land use designation, but that is not located within the Corridor Overlay. The property is currently improved with an existing single-family house which is currently vacant. See Figure 1.

Page 196 of 715 ends

Page 3 ends

1 7
9 4
Figure 1 – Project A Vicinity Map
After reviewing the Courtesy Review application, staff noticed that the project did not meet the required non-residential FAR of 0.4-0.6 for the NG3 zone. This standard would require the project area, at 2.3 acres, to provide between approximately 40,000 to 60,000 square feet of non- residential floor area. Instead, the developer has proposed a possible alternative of 10 live/work units which cumulatively total approximately 3,000 square feet of non-residential floor area, which when factored against the site size of the 2.3-acre site equals an approximate 0.03 FAR, which is far below the 0.4-0.6 required FAR for the NG3 zone. In this case, the applicant cites the 0.4-

0.6 FAR requirement for non-residential floor area as burdensome considering the small size of the lot. Thus, the applicant is requesting to develop a master plan for the site that includes site- specific development standards. City staff would work with the property owner to draft development standards and a site plan that is consistent with the General Plan. One such standard would be a unique FAR standard by applying for a “Master Plan” pursuant to Development Code Section 17.22.020.A.2, which “allows for the development of an exceptional project design that cannot be built under an existing zone or due to constraints of existing development standards.” To best facilitate this potential development application, and with the specific objective to flush out major project issues BEFORE a developer commits significant resources to the development process, staff is bringing the subject request before the Council pursuant to the Master Plan policy.

To be clear, the prospective applicant for 9505 Base Line Road has not yet submitted a formal development application. As such, please note the City Council is NOT asked to vote on any project at this time, rather each Councilmember may provide comments addressing positive or Base Line Road
Base Line Road
Amethyst Avenue
Project A Subject site
9505 Base Line Road

Page 197 of 715 ends

Page 4 ends

1 7
9 4
negative aspects of potential legislative applications, potential issues that should be evaluated by staff, and suggest changes that could make the amendment more acceptable, if any.

ANALYSIS:

Some of the policy considerations that the Council might consider as part of their initial feedback on the subject project may include neighborhood impacts, economic development, and whether the use is appropriate for the site.

Summary of Proposed Legislative Change
In this case, the specific legislative change the Council is asked to consider would be reducing the required non-residential floor area for a parcel within the form-based zone which is not located within the Corridor Overlay. Rather than a blanket reduction for all such situated parcels, the Council may consider such reductions on a case-by-case basis, in this case for the subject project at 9505 Base Line Road. Staff notes that, generally, each of the zones are developed to implement the vision of the General Plan, but mitigating factors, like their location along a corridor or street or size, may make all requirements of the zone impractical for certain developments.

Thus, the master plan process provides a mechanism to analyze a potential deviation from standards.

Pursuant to the master plan policy, staff has compiled a list of “pros” and “cons” for Council’s review as they consider the policy implications related to reducing the required non-residential floor area for the subject parcel.

Pros Cons
The potential project proposes 50 for-sale
units. Due to the small size of the subject
parcel, reducing the non-residential floor area
requirement may result in a higher yield of for-
sale units which would increase the number of
for-sale units in the city
Utilizing a master plan to adopt a site-specific
non-residential floor area that is lower than the
Development Code requires may impact
economic development potential and jobs
growth within the immediate surrounding
neighborhood
While the project proposes deficient non-
residential floor area, it does propose live/work
units along the Base Line frontage, would
complement the Alta Loma Town Center
Focus Area to the north.

A master plan that includes a site-specific non-
residential FAR could establish a precedent
for other mixed-use projects seeking to vary
the non-residential FAR.

In conclusion, after the administrative hearing, the applicant can determine if they would like to continue through the standard development review process. If the City Council’s input is not positive, staff shall use this feedback to problem solve with the applicant and make recommendations to the developer for project revisions to address input provided or work on a redesigned or different project. In such case, the applicant shall be welcome to an additional review with the City Council to determine if a revised or alternative proposal might be a better solution.

FISCAL IMPACT:

There is no fiscal impact at this time as this recommendation only involves policy discussions related to certain standards generally and to a potential development application.

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

Page 198 of 715 ends

Page 5 ends

1 7
9 4
Considering the potential application prior to the applicant formally submitting an application as part of the master plan process achieves the Council Core Value of “Working together cooperatively and respectfully with each other, staff, and all stakeholders.” As the applicants are still early in the development process, this discussion with the City Council represents a good faith effort to vet major project concerns and questions prior to the developer investing significant cost and resources into formally proposing development at these sites.

ATTACHMENTS:

Attachment 1 - CC Policy on Legislative Planning Applications

Page 199 of 715 ends

DATE: August 18, 2021
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Matt Burris, Deputy City Manager of Community Development SUBJECT: City Policy Pertaining to Early Feedback on General Plan Amendments, Planned Community, Master Plan and Specific Plan Amendments, and Development Code Amendments. (CITY)
RECOMMENDATION:

Staff recommends that the City Council receive, file and adopt the attached policy on providing early Council feedback on General Plan amendments, Specific Plan, Planned Community or Master Plan Amendments, or Development Code Amendments.

BACKGROUND:

The General Plan and Development Code are the primary documents that regulate the physical development of the city. Additionally, in many areas of the city, Specific Plans, Planned Communities, and master plans serve to regulate land use in place of the Development Code or as a bridge between the General Plan and the Development Code. These documents regulate land uses, infrastructure, and the mitigation of impacts. Under the Development Code, only the City Council, Planning Commission, Planning Director, or a property owner may initiate applications for these legislative amendments. In many cases, property owners (or their agents) who apply for projects that may require multiple entitlements spend several years and thousands of dollars designing a proposed project before ever knowing whether the City Council has any interest in considering the necessary legislative change for the project.

ANALYSIS:

While the City typically receives limited applications for legislative changes such as General Plan amendments, there are currently several such applications undergoing review by the Planning Department. These types of legislative approvals can only be granted by the City Council and have separate and distinct policy implications apart from the merits of a project. In order, however, for an application to be considered by the City Council (under present policy and process), that application must first undergo review and analysis by City staff, potential consideration by the Design Review Committee, environmental analysis under CEQA, and consideration by the Planning Commission. This process can easily take up to 18+ months and require an applicant to spend thousands of dollars for design and studies, all before they have any understanding whether the City Council has an interest in approving such a legislative change, which may be necessary before any other entitlements needed for a project may be approved. In practice, staff is finding that this approach causes a greater degree of uncertainty for the applicant and further complicates the development review process for city staff, particularly in situations with competing interests.

Page 330 ends

ATTACHMENT 1

Page 200 of 715 ends

Page 2 ends

9 1
7 There is another alternative; some cities allow for an applicant to seek preliminary feedback from the city council in connection with the merits of a General Plan amendment or other legislative changes. After the Council provides its feedback on the proposed legislative amendment, the applicant can decide whether to pursue the legislative amendment, and the other entitlements for the applicant’s proposed project, with the Council’s preliminary policy considerations in mind. This opportunity provides the applicant with more information about whether the proposed project is likely to be successful after the application has been processed by staff. Rancho Cucamonga’s past practice, dating back to the 1980’s, was to request initial authorization by the City Council prior to beginning any amendments to the development code or any Specific Plan, Planned Community or Master Plan that included more than one parcel or project (i.e., Town Square Master Plan). The City abandoned this policy in 2012 intending to streamline the development review process. While it may streamline the process, the new practice also causes a greater degree of uncertainty and further complicates development review, in some cases actually complicating the process.

Under the new process, a detailed description of the applicant’s project shall not be required.

Staff will work with the City Attorney to analyze the provided information, provide a list of pros and cons, and a staff recommendation to the City Council on only the legislative change for their consideration. The staff report shall include specific language indicating the pre-application review is not an approval nor a guarantee of approval, that staff and the Planning Commission may recommend against, and the City Council may ultimately vote against or not support the project at the project hearings once additional details and analysis become available in the future.

While the City Council would not vote on the project at the time of this administrative hearing, each Councilmember may provide comments addressing positive or negative aspects of the amendment, potential issues that should be evaluated by staff, and suggested changes that could make the amendment more acceptable, if any. The City Council’s comments should focus on the policy implications of the General Plan amendment rather than the project itself. The City Council will not vote on any aspect of the amendment or project, as the intent of the preliminary review process is informational only.

Staff will take the feedback provided by the City Council into consideration to help inform further staff analysis, possible conditions or modifications to the project, the recommendation to the Planning Commission, and ultimately the recommendation to the City Council. Staff shall provide a letter to the applicant following the administrative hearing memorializing the input and results of the hearing. The Applicant may then take that information into account in deciding whether to move forward in the process. After the administrative hearing, the application will move through the standard development review process for review by the Design Review Committee, the Planning Commission, and the City Council per our current process.

This policy shall only apply to private property owners and shall not apply to any City initiated legislative changes. Staff reports on legislative changes shall be prepared and presented only by the Planning Director, the Deputy City Manager of Community and Economic Development, the City Attorney, and the City Manager. The staff report may discuss the proposed project in general terms, but the staff recommendation will only address the General Plan amendment.

It is important to note that an initial City Council direction on a legislative change is not an approval and does not guarantee an approval. It would not involve any consideration of a particular project.

Put more simply, it would only give the Council an opportunity to consider the policy implications

Page 331 ends

Page 201 of 715 ends

Page 3 ends

9 1
7 of changing the General Plan, Specific Plan, Master Plan, Community Plan, or Development Code, as the case may be. Some of the policy considerations that the Council might consider as part of this initial feedback may include neighborhood impacts, economic development, and whether the use is appropriate for the site. This change creates an opportunity to provide staff and applicants with such feedback before thousands of hours, dollars, and years are spent processing an application. As such, staff recommends re-establishing the City’s prior policy to bring requests for all General Plan amendments, Specific Plan amendments, and Development Code changes requested by owners of real property or their authorized representatives to the City Council for an initial round of feedback. An applicant would still be required to conduct the same CEQA analysis and go through the same development and environmental review if it decides to pursue its applications further. This policy will not apply to any current applications that have been deemed complete.

FISCAL IMPACT:

No fiscal impact.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

This policy helps realize the City Council’s vision for creating a world class community and the City Council value of “Equitable prosperity for all” by helping to identify and remove barriers within the City’s Development Review process.

ATTACHMENTS:

Attachment 1 - Legislative Changes Review Policy

Page 332 ends

Page 202 of 715 ends

ATTACHMENT 1
DATE: August 18, 2021
TO: Anne McIntosh, Planning Director
FROM: Matthew Burris, Deputy City Manager of Community Development SUBJECT: Legislative Changes and Amendments Policy
PURPOSE: To re-establish a policy for initiating General Plan amendments, Specific Plan amendments, and Development Code amendments requested by builders and developers.

BACKGROUND: The General Plan and Development Code are the primary documents that regulate the physical development of the city. Additionally, in many areas of the city, Specific Plans serve to regulate land use in place of the Development Code. These documents regulate land uses, infrastructure, and the mitigation of impacts. The City’s past practice, dating back to the 1980s, was to request authorization by the City Council to initiate any amendments to the development code or any Specific Plan, Planned Community, or Master Plan that includes more than one parcel or project (i.e., Town Square Master Plan). This policy allowed for discussion of the pros and cons of such requests and consideration for larger policy implications. The City abandoned this practice in 2012 with the intent of streamlining the development review process. However, currently, staff is finding that this approach causes a greater degree of uncertainty and further complicates development review. It results in applicants spending many years and thousands of dollars designing a proposed project before ever knowing whether the City Council may even desire considering such legislative changes.

POLICY: An application for a legislative change, such as a General Plan amendment, that is initiated by a private property owner shall be recommended for an administrative hearing before the City Council as the first step in the Development Review process. The Planning Director shall schedule a preliminary review hearing before the City Council once the applicant has provided enough information about the proposed amendment and related project to permit the Planning Director to prepare a staff report for the hearing. This information shall include, but is not limited to, a statement explaining the applicant’s reason for requesting the General Plan amendment, the proposed change in land use designations on the parcel(s), the project’s proposed uses and density, and any other project parameters associated with the amendment that are deemed necessary by the Planning Director. A detailed description of the applicant’s project shall not be required. Staff will work with the City Attorney to analyze the provided information, provide a list of pros and cons, and a staff recommendation to the City Council on only the legislative change for their consideration.

The staff report shall include specific language indicating the pre-application review is not an approval nor a guarantee of approval, that staff and the Planning Commission may recommend against, and the City Council may ultimately vote against or not support the project at the project hearings once additional details and analysis become available in the

Page 333 ends

Rancho Cucamonga City CouncilJuly 19, 2023

Rancho Cucamonga City Council
July 19, 2023