Corrected Staff Report: 9/06/2023 Item D14 Consent Calendar
CITY OF RANCHO CUCAMONGA
MEMORANDUM
DATE: September 5, 2023
City Manager's Office
TO: John R. Gillison, City Manager
FROM: Michael Parmer, Assistant to the City Manager
SUBJECT: Consideration of Amendment No. 1 to the Professional Services Agreement with Environment Planning Development Solutions, Inc. for Environmental Compliance Services for Cucamonga Canyon and the Morgan Ranch Trailhead to the Scope of Work. (CITY/FIRE) REVISION:
Attached is a revised Staff Report for item D1 on the Consent Calendar highlighting a change in the fiscal impact and recommended City Council action. The revised Staff Report corrects an appropriation of $200,000 that is needed from the Fire District's Capital Fund. This appropriation is required for the contract amendment and the budget adjustment is not able to wait until the mid- year adjustments.
RECOMMENDATION:
Staff recommends the City Council / Fire Board:
1. Amend Planning Contract No. 19-030 for Environment Planning Development Solutions, Inc. for Environmental Compliance Services for Cucamonga Canyon and the Morgan Ranch Trailhead in an Amount Not-to-Exceed $200,000; and
2. Authorize the appropriation of $200,000 to the Fire Capital Fund (Fund 288) for the contract amendment.
ATTACHMENTS:
Attachment 1 - Revised Staff Report
Corrected Staff Report: 9/06/2023 Item D14 Consent Calendar
CITY OF RANCHO CUCAMONGA
FIRE
DATE: September 6, 2023
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Michael Parmer, Assistant to the City Manager SUBJECT: Consideration of Amendment No. 1 to the Professional Services Agreement with Environment Planning Development Solutions, Inc. tor Environmental Compliance Services for Cucamonga Canyon and the Morgan Ranch Trailhead to the Scope of Work. (CITY/FIRE) RECOMMENDATION:
Staff recommends the City Council / Fire Board:
1. Amend Planning Contract No. 19-030 for Environment Planning Development Solutions, Inc. for Environmental Compliance Services for Cucamonga Canyon and the Morgan Ranch Trailhead in an Amount Not-to-Exceed $200,000; and
2. Authorize the appropriation of $200,000 to the Fire Capital Fund (Fund 288) for the contract amendment.
BACKGROUND:
At their regular meeting on March 20, 2019, the City Council approved Professional Services Agreements (PSAs) with eleven (11) selected consultant firms to conduct on-call California Environmental Quality Act (CEQA) environmental services.
The California Environmental Quality Act requires state and local governments to consider the potential effects of a project before deciding whether to approve it. CEQA's purpose is to disclose the potential impacts of a project, suggest methods to minimize those impacts, and discuss alternatives to the project so that decision makers will have full information upon which to base their decisions.
CEQA applies to both public and private projects. The Planning Department routinely uses environmental consultants to assist in the CEQA analysis of private development projects. Other City departments such as Engineering Services, Community Services, and Public Works also utilize CEQA consultants as needed for public projects.
To reduce contract redundancies and streamline the procurement process, a Statement of Qualifications ("SOQ") was prepared to create an "on-call" consultant list for CEQA services that can be utilized by all City departments.
ANALYSIS:
In March 2023, the City requested proposals for the City's on-call consultant list for CEQA services; however, the City only received a proposal from EPD Solutions, Inc. for environmental compliance services for the future Morgan Ranch Trailhead location. The proposal was revised in August 2024 to include the Cucamonga Canyon area at Party Point to the canyon falls. The total cost of the proposal is two-hundred-thousand dollars ($200,000).
The proposal was evaluated by an evaluation committee based on the method of approach, budget and resource allocation, and ability to meet funding deadlines. Staff has determined that EPD Solutions, Inc.'s proposal meets the City's needs and deliverables and is recommending City Council approval.
FISCAL IMPACT:
Staff recommends the City Council approve Amendment No. 1 to contract number 19-030 with EPD Solutions, Inc. in a total not-to-exceed amount of $200,000. An appropriation of $200,000 in the Fire District's Capital Fund (3288501-5650 / 2091288-6311) is needed for the contract amendment. Funds for the environmental assessment are reimbursable through the Federal Community Program funding the City received in Fiscal Year 2022/2023.
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:
This item addresses the City Council core values of promoting and enhancing a safe and healthy community for all by enhancing the public safety and access to Cucamonga Canyon with the development of a dedicated trailhead and future development of a trail from Party Point to the canyon falls.
ATTACHMENTS:
Attachment 1 - EPD Solutions, Inc. Proposal
Attachment 2 - Planning Contract No. 19-030
Attachment 3 - Amendment No. 1 EPD Solutions, Inc.