Agenda packet, regular meeting — Rancho Cucamonga City Council, April 17, 2024 (part 1 of 2)

CITY COUNCIL VISION STATEMENT
“Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.”

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Mayor
L. Dennis Michael

Mayor Pro Tem
Lynne B. Kennedy

Members of the City
Council:

Ryan A. Hutchison
Kristine D. Scott
Ashley Stickler

CITY OF RANCHO CUCAMONGA

REGULAR MEETING AGENDA
April 17, 2024
10500 Civic Center Drive
Rancho Cucamonga, CA 91730

FIRE PROTECTION DISTRICT BOARD – CITY COUNCIL
HOUSING SUCCESSOR AGENCY- SUCCESSOR AGENCY –

PUBLIC FINANCE AUTHORITY

CLOSED SESSION

REGULAR MEETINGS

TAPIA CONFERENCE ROOM

COUNCIL CHAMBERS
4:30 P.M.
7:00 P.M.

The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. It is the intent to conclude the meeting by 10:00 p.m. unless extended by the concurrence of the City Council. Agendas, minutes, and recordings of meetings can be found at https://www.cityofrc.us/your-government/city-council-agendas or by contacting the City Clerk's Office at 909-774- 2023. Live Broadcast available on Channel 3 (RCTV-3). For City Council Rules of Decorum refer to Resolution No. 2023-086.

Any documents distributed to a majority of the City Council regarding any item on this agenda after distribution of the agenda packet will be made available in the City Clerk Services Department during normal business hours at City Hall located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. In addition, such documents will be posted on the City’s website at https://www.cityofrc.us/your-government/city-council-agendas.

CLOSED SESSION – 4:30 P.M.

TAPIA CONFERENCE ROOM

ROLL CALL: Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott and Stickler

A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)

B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)

C. CITY MANAGER ANNOUNCEMENTS

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D. CONDUCT OF CLOSED SESSION

D1. CONFERENCE WITH LABOR NEGOTIATORS ROBERT NEIUBER, SENIOR HUMAN RESOURCES DIRECTOR; MIKE MCCLIMAN, FIRE CHIEF; AND JULIE SOWLES, DEPUTY CITY MANAGER; PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH RANCHO CUCAMONGA MANAGEMENT ASSOCIATION; EXECUTIVE MANAGEMENT GROUP; AND TEAMSTERS LOCAL 1932. (CITY)

D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA, CA 91730 (RANCHO CUCAMONGA EPICENTER STADIUM); AGENCY NEGOTIATORS: JOHN GILLISON AND ELISA COX, REPRESENTING THE CITY OF RANCHO CUCAMONGA; NEGOTIATING PARTY: RANCHO BASEBALL LLC; REGARDING PRICE AND TERMS OF PAYMENT. (CITY)

D3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8

FOR PROPERTY GENERALLY LOCATED WEST OF THE SOUTHWEST CORNER OF SAN BERNARDINO ROAD AND KLUSMAN AVENUE IDENTIFIED AS PARCEL NUMBER 0208-151-05-0000, COMMONLY KNOWN AS ADDRESS 9575 SAN BERNARDINO ROAD, RANCHO CUCAMONGA, CA 91730;

NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND BOBBY MENDEZ, REALTY MASTERS & ASSOCIATES; REGARDING PRICE AND TERMS. (CITY)

D4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8

FOR PROPERTY GENERALLY LOCATED AT THE RANCHO CUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 0209-272-11, 0209-143-21, AND 0209-272-22 AND CERTAIN ADJACENT RIGHT-OF-WAY INCLUDED WITHIN THE STATION FOOTPRINT; CITY NEGOTIATOR: JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA; NEGOTIATING PARTIES: SARAH WATERSON, PRESIDENT, REPRESENTING DESERTXPRESS ENTERPRISES, LLC, DBA AS BRIGHTLINE WEST; UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT. (CITY)

D5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY IDENTIFIED AS PARCEL NUMBERS 0227-121-56-0000 COMMONLY KNOWN AS ADDRESS 7089 ETIWANDA AVENUE, RANCHO CUCAMONGA, CA 91730; NEGOTIATING PARTIES MATT

BURRIS, DEPUTY CITY MANAGER ECONOMIC AND COMMUNITY DEVELOPMENT, REPRESENTING THE

CITY OF RANCHO CUCAMONGA, RAYMOND WOLFE, EXECUTIVE DIRECTOR, REPRESENTING SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY (SBCTA), REGARDING PRICE AND TERMS. (CITY)

D6. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION: INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9(d)(4):
1 CASE. (CITY)

D7. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: CITY OF RANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO. CIVDS 1904713. (CITY)

E. RECESS

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REGULAR MEETING – 7:00 P.M.

COUNCIL CHAMBERS

PLEDGE OF ALLEGIANCE

ROLL CALL: Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott and Stickler

A. AMENDMENTS TO THE AGENDA

B. ANNOUNCEMENTS / PRESENTATIONS

C. PUBLIC COMMUNICATIONS

This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits us from addressing any issue not on the Agenda. Testimony may be received and referred to staff or scheduled for a future meeting.

Comments are to be limited to three (3) minutes per individual. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, disorderly or boisterous conduct that disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting. For more information, refer to the City Council Rules of Decorum and Order (Resolution No. 2023-086) located in the back of the Council Chambers.

The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed.

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CONSENT CALENDARS:

The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without discussion unless an item is removed by Council Member for discussion.

Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority and may act on the consent calendar for those bodies as part of a single motion with the City Council consent calendar.

D. CONSENT CALENDAR

D1. Consideration of Meeting Minutes for Regular Meetings of April 3, 2024.

D2. Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of $2,185,473.87 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $2,507,820.24 Dated March 25, 2024, Through April 8, 2024. (CITY/FIRE)

D3. Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $31,581.69 Dated March 25, 2024, Through April 8, 2024. (CITY/FIRE)

D4. Consideration to Receive and File Current Investment Schedules as of March 31, 2024, for the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District. (CITY/FIRE)

D5. Consideration of an Appropriation of Funds in the Amount of $93,000 from Community Development Technical Services Fund 016 for the Development of a Comprehensive Development Impact Fee Study. (CITY)

D6. Consideration of the 2023 Annual Review of the Development Agreement by and Between SC Rancho Development Corp., a California Corporation and Empire Lakes Holding Company, LLC, a Delaware Limited Liability Company and the City of Rancho Cucamonga, Case No. DRC2015- 00118. (CITY)

D7. Consideration of the 2023 Annual Review of the Development Agreement by and Between Speedway Commerce Center Development, LLC a Delaware Limited Liability Company and the City of Rancho Cucamonga, Case No. DRC2021-00175, and the 2022 and 2023 Annual Review of the Development Agreement by and Between Bridge Point Rancho Cucamonga, LLC and the City of Rancho Cucamonga, Case No. DRC2021-00180. (CITY)

D8. Consideration of Approval and Execution of a Purchase and Sale Agreement Between the City of Rancho Cucamonga and the Abeyratne Family for Property Commonly Known as 9575 San Bernardino Road, APN 0208-151-05-0000 and Authorize the Expenditure and Appropriation of Funds for the Purchase, Due Diligence and Closing Costs of the Property in the Amount of $793,000.00 From Economic Development Property Reserve (001). (CITY)

D9. Consideration to Award a Contract to Presidio Network Solutions Group for the Purchase of Identity Service Engine Servers (ISE) in the Amount of $111,820 for Network Access and Control. (CITY/FIRE)

D10. Consideration to Approve a Contract with Insight Public Sector Utilizing a Cooperative Contract through OMNIA Partners Agreement for Network Hardware Maintenance and Support, in the Amount Not to Exceed $350,000. (CITY/FIRE)

D11. Consideration of a Professional Services Agreement With Fehr & Peers in the Amount of $165,200, Plus a 10% Contingency for the Completion of the Traffic Analysis for the Cucamonga Station/Milliken Avenue Widening Study, and Authorization of an Appropriation From the Citywide Capital Infrastructure Fund (Fund 198). (CITY)

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D12. Consideration of a Contract with Epsilon Engineering, Inc. for the Kenyon Park Restroom Fire Repair Project in an Amount Not to Exceed $215,620. (CITY)

D13. Consideration of a Contract with Gentry General Engineering, Inc for the Concrete Rehabilitation Project FY 2023/24 in an Amount Not to Exceed $617,512.55. (CITY)

D14. Consideration of Amendment No. 001 to the Professional Services Agreement with Theresa Lee Consulting, LLC, for Workday Functional and Technical Consulting in the Amount of $90,000. (CITY)

D15. Consideration to Accept Public Improvements on the Northeast Corner of Arrow Route and Rochester Avenue per Improvement Agreement, Related to Case No. DRC2021-00320, as Complete, File a Notice of Completion, and Authorize Release of Bonds. (CITY)

D16. Consideration to Accept the Chaffey-Garcia House Roof Replacement Project as Complete, File the Notice of Completion, and Authorize the Release of Bonds. (CITY)

D17. Consideration of an Improvement Agreement, Improvement Securities for Public Improvements, Resolution Ordering the Annexation to Landscape Maintenance District No. 1, Street Light Maintenance District No. 1, and Street Light Maintenance District No. 2 Related to Case No. DRC2020-00386, Located at 8182 Rancheria Drive, Northeast corner of Red Hill Country Club Drive and Rancheria Drive. This Project has been Determined by Staff to be Exempt from the California Environment Quality Act (CEQA) Pursuant to CEQA Guidelines Section 15303 – New Construction or Conversion of Small Structures. (RESOLUTION NO. 2024-021) (RESOLUTION NO. 2024-022) (RESOLUTION NO. 2024-023) (CITY)

E. CONSENT CALENDAR ORDINANCE(S) - SECOND READING/ADOPTION

F. ADMINISTRATIVE HEARING ITEM(S)

G. ADVERTISED PUBLIC HEARINGS ITEM(S) - CITY/FIRE DISTRICT

G1. Conducting Public Hearing to Consider Changes to the Technology Fee, and Service and User Fees for Engineering Services and Environmental Programs; and Consideration of Resolutions Approving Such Revised Service and User Fees. (RESOLUTION NO. 2024-024 AND RESOLUTION NO. FD 2024-003) (CITY/FIRE)

G2. Public Hearing to Approve the Draft 2024-2025 Action Plan for the Community Development Block Grant Program. (CITY)

H. CITY MANAGER'S STAFF REPORT(S)

H1. Quarterly Development Update - First Quarter 2024. (CITY)

I. COUNCIL BUSINESS

I1. COUNCIL ANNOUNCEMENTS

(Comments to be limited to three minutes per Council Member.)

I2. INTERAGENCY UPDATES

(Update by the City Council to the community on the meetings that were attended.)

J. CITY ATTORNEY ITEMS

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K. IDENTIFICATION OF ITEMS FOR NEXT MEETING

L. ADJOURNMENT

CERTIFICATION
I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted at least seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website.

LINDA A. TROYAN, MMC

CITY CLERK SERVICES DIRECTOR

If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 774-2023. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.

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April 3, 2024 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 1 of 5
April 3, 2024

CITY OF RANCHO CUCAMONGA

FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY,

PUBLIC FINANCE AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES

The City Council of the City of Rancho Cucamonga held a Closed Session on Wednesday, April 3, 2024, in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 5:00 PM.

Present were Council Members: Ryan Hutchison, Kristine Sco tt, Ashley Stickler, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael.

Also present were: John Gillison, City Manager ; Nicholas Ghirelli, City Attorney; Matt Burris, Deputy City Manager/Economic and Community De velopment and Julie Sowles, Deputy City Manager/Civic and Cultural Services.

A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)

B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)

C. CITY MANAGER ANNOUNCEMENTS

D. CONDUCT OF CLOSED SESSION

D1. CONFERENCE WITH LABOR NEGOTIATORS ROBERT NEIUBER, SENIOR HUMAN RESOURCES DIRECTOR; MIKE MCCLIMAN, FIRE CHIEF; AND JULIE SOWLES, DEPUTY CITY MANAGER; PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH RANCHO CUCAMONGA MANAGEMENT ASSOCIATI ON; EXECUTIVE MANAGEMENT GROUP; AND TEAMSTERS LOCAL 1932. (CITY)

D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA, CA 91730 (RANCHO CUCAMONGA EPICENTER STADI UM); AGENCY NEGOTIATORS: JOHN GILLISON AND ELISA COX, REPRESENTING THE CITY OF RANCHO CUCAMONGA; NEGOTIATING PARTY: RANCHO BASEBALL LLC; REGARDING PRICE AND TERMS OF PAYMENT. (CITY)

E. RECESS

The closed session recessed at 5:36 p.m.

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The Regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority, and the City of Rancho Cucamonga City Council were held on April 3, 2024, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 7:00 PM.

Present were Council Members: Ryan Hutchison, Kristine Scott, Ashley Stickler, Ma yor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael.

Also present were: John Gillison, City Manager; Nicholas Ghirelli, City Attorney; and Patricia Bravo - Valdez, MMC, Deputy Director of City Clerk Services.

Council Member Stickler led the Pledge of Allegiance.

A. AMENDMENTS TO THE AGENDA

None.

B. ANNOUNCEMENTS / PRESENTATIONS

B1. Presentation of a Proclamation to OneLegacy Declaring the Month of April 2024 as Donate Life Month.

Mayor Michael and Members of the City Council recognized the month of April 2024 as Donate Life Month and presented a Proclamation to Cheryl Machan, Ambassador from OneLegacy.

B2. Presentation of a Proclamation to San Bernardino County Children’s Network Declaring the Month of April 2024 as Child Abuse Prevention Month.

Mayor Michael and Members of the City Council recognized the month of April 2024 as Child Abuse Prevention Month and presented a Proclamation to Kevin Anderson from San Bernardino County Children’s Network.

B3. Presentation of San Antonio Regional Hospital’s Center of Aging Coming Soon to Rancho Cucamonga.

Mayor Michael introduced John Chapman, President and Chief Executive Officer at San Antonio Regional Hospital who presented a PowerPoint to showcase the new San Antonio Hospital Center of Aging coming soon to Rancho Cucamonga.

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Rafael Legido, representative and member of the Western States Regional Council of Carpenters, spoke about the importance of raising awareness of Construction Industry Tax Fraud and informed the community of National Tax Fraud Days of Action starting April 13, 2024 thr ough April 19, 2024.

Noor Tabba, spoke about Christianity, Muslims, crimes of apartheid and ethnic cleansing in Israel, and requested the City divest from companies who profit from Israel’s military attacks.

David Williams, spoke about genocide and reque sted the City divest from companies such as Intel and Caterpillar who profit from Israel’s military attacks.

Phillip E. Walker spoke about the success of a movie premier featuring the City of Rancho Cucamonga , an upcoming international 100 Films Retreat event and shared that he is producing a new film in the City.

Mohammad Ali, spoke about genocide, crimes of apartheid in Israel and requested the City divest from companies who profit from Israel’s military attacks.

Andy Cortez, spoke about road conditions of an alley in his neighborhood and requested the City repave the affected alley and repair potholes.

City Manager Gillison referred Mr. Cortez to speak with Public Works Services Director , Micah Martin, for assistance.

Noor Abd allah requested the City divest from companies such as Intel and Caterpillar who profit from Israel’s military attacks.

D. CONSENT CALENDAR

Council Member Scott announced that she will need to abstain on item D3, due to a potential conflict of interest as her employer is Southern California Gas Company.

D1. Consideration of Meeting Minutes for Regular Meetings of March 20, 2024.

D2. Consideration to Approve City and Fire District Bi -Weekly Payroll in the Total Amount of $2,134,901.77 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $4,338,514.93 Dated March 11, 2024, Through March 24, 2024, and City and Fire District Electronic Debit Registers for the Month of February in the Total Amount of $1,405,362.50. (CITY/FIRE)

D3. Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $1,724.15 Dated March 11, 2024, Through March 24, 2024. (CITY/FIRE)

D4. Consideration to Schedule a Public Hearing for Placement of Liens for Delinquent Solid Waste Accounts. (CITY)

D5. Consideration to Declare Computer Equipment and Peripherals, Laptops, Tablets, and Workstation Towers, That Have Been Deemed No Longer Needed, Obsolete or Unusable as Surplus. (CITY)

D6. Consideration of a Professional Services Agreement with 360 Deep Cleaning Services, LLC for Janitorial and Disinfecting Services in the Amount Not to Exceed $150,000 Annually. (FIRE)

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D7. Consideration of a Resolution Authorizing Application for Prohousing Incentive Program Funds. (RESOLUTION NO. 2024-020) (CITY)

D8. Consideration to Order the Annexation to Landscape Maintenance District No. 1 Related to Case No. PMT2023 -04171, Located at 6155 Klusman Avenue. (RESOLUTION NO. 2024 - 019) (CITY)

D9. Consideration of a Resolution Rescinding Resolution 2023 -001 and Ordering the Annexation to Street Light Maintenance District No. 7 Related to Case No. DRC2020 - 00022, Located at 5686 San Marino Way. This Project Has Been Determine by Staff to Be Exempt From the California Environmental Quality Act (CEQA) Pursuant to CEQA Section 15303 - New Construction or Conversion of Small Structures. (RESOLUTION NO. 2024 - 018) (CITY)

MOTION: Moved by Council Member Stickler, seconded by Council Member Hutchison, to approve Consent Calendar agenda items D1 through D9 with Council Member/Board Member Scott abstaining on item D3. Motion carried 5-0.

E. CONSENT CALENDAR ORDINANCE(S) - SECOND READING/ADOPTION

E1. Consideration of Second Reading and Adoption of the following:

ORDINANCE NO. 1024

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,

CALIFORNIA, AUTHORIZING THE LEVY OF SPECIAL TAXES IN A COMMUNITY

FACILITIES DISTRICT, INCLUDING CERTAIN ANNE XATION TERRITORY IDENTIFIED AS ANNEXATION NO. 1, INTO THE RESORT OF EMPIRE LAKES COMMUNITY FACILITIES DISTRICT NO. 2018 -01 OF THE CITY OF RANCHO CUCAMONGA,

COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA

E2. Consideration of Second Reading and Adoption of the Following:

ORDINANCE NO. 1025

AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING CHAPTER 3.08 (PURCHASING SYSTEM) OF THE RANCHO CUCAMONGA

MUNICIPAL CODE REGARDING DESIGN APPROVAL AUTHORITY FOR PUBLIC

IMPROVEMENT PROJECTS, AN D MAKING A DETERMINATION THAT THE

ORDINANCE IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT

MOTION: Moved by Council Member Scott and seconded by Council Member Stickler, to waive full readings and adopt Ordinance No s. 1024 and 1025 by title only.

Patricia Bravo-Valdez, MMC, Deputy Director of City Clerk Services , read the title s of Ordinance No s. 1024 and 1025.

VOTES NOW CAST ON MOTION: Moved by Council Member Scott and seconded by Council Member Stickler, to waive full reading s and adopt Ordinance No s. 1024 and 1025 by title s only.

Motion carried, 5 -0.

F. ADMINISTRATIVE HEARING ITEM(S)

None.

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G. ADVERTISED PUBLIC HEARINGS ITEM(S) - CITY/FIRE DISTRICT

None.

H. CITY MANAGER'S STAFF REPORT(S)

None.

I. COUNCIL BUSINESS

I1. Consideration to Approve the City Council's 2024 Goals. (CITY)

City Manager Gillison introduced Julie Sowles, Deputy City Manager , who gave a staff report along with a PowerPoint presentation.

Council Members thanked staff for bringing the City Council together for a day of teambuilding and giving the City Council and staff an opportunity to collaborate and solidify its Mission, Vision and Values, and discuss 2024 Goals.

MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Hutchison, to approve the City Council's Mission, Vision, Values, and 2024 Goals. Motion carried, 5-0.

I2. COUNCIL ANNOUNCEMENTS

None.

I3. INTERAGENCY UPDATES

None.

J. CITY ATTORNEY ITEMS

City Attorney Ghirelli noted that there was no reportable action taken during Closed Session held earlier that evening.

K. IDENTIFICATION OF ITEMS FOR NEXT MEETING

None.

L. ADJOURNMENT

Mayor Michael adjourned the Council Meeting at 7:45 p.m.

Approved:

Linda A. Troyan, MMC
City Clerk Services Director

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DATE:April 17, 2024
TO:Mayor and Members of the City Council
President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Noah Daniels, Finance Director
Veronica Lopez, Accounts Payable Supervisor
SUBJECT: Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of $2,185,473.87 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $2,507,820.24 Dated March 25, 2024, Through April 8, 2024. (CITY/FIRE)
RECOMMENDATION:

Staff recommends City Council/Board of Directors of the Fire Protection District approve payment of demands as presented. Bi-weekly payroll is $1,296,905.52 and $888,568.35 for the City and the Fire District, respectively. Weekly check register amounts are $2,260,903.45 and $246,916.79 for the City and the Fire District, respectively.

BACKGROUND:

N/A
ANALYSIS:

N/A
FISCAL IMPACT:

Adequate budgeted funds are available for the payment of demands per the attached listing.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

N/A
ATTACHMENTS:

Attachment 1 - Weekly Check Register

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Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
3/25/2024 through 4/8/2024
Check No.

Check Date
Vendor Name
City Fire Amount
AP
00017359
03/25/2024

AHUMADA, ALEXANDER R

0.00 739.30 739.30
AP
00017360
03/25/2024

ALMAND, LLOYD

0.00 291.15 291.15
AP
00017361
03/25/2024

BANTAU, VICTORIA

0.00 616.10 616.10
AP
00017362
03/25/2024

BAZAL, SUSAN

0.00 291.15 291.15
AP
00017363
03/25/2024

BELL, MICHAEL L

0.00 2,105.94 2,105.94
AP
00017364
03/25/2024

BERRY, DAVID

0.00 739.30 739.30
AP
00017365
03/25/2024

BROCK, ROBIN

0.00 739.30 739.30
AP
00017366
03/25/2024

CAMPBELL, GERALD

0.00 492.58 492.58
AP
00017367
03/25/2024

CAMPBELL, STEVEN

0.00 739.30 739.30
AP
00017368
03/25/2024

CARNES, KENNETH

0.00 167.79 167.79
AP
00017369
03/25/2024

CLABBY, RICHARD

0.00 654.66 654.66
AP
00017370
03/25/2024

CLOUGHESY, DONALD R

0.00 2,105.94 2,105.94
AP
00017371
03/25/2024

CORCORAN, ROBERT ANTHONY

0.00 974.47 974.47
AP
00017372
03/25/2024

COSTELLO, DENNIS M

0.00 2,824.84 2,824.84
AP
00017373
03/25/2024

COX, KARL

0.00 739.30 739.30
AP
00017374
03/25/2024

CRANE, RALPH

0.00 739.30 739.30
AP
00017375
03/25/2024

CROSSLAND, WILBUR

0.00 492.58 492.58
AP
00017376
03/25/2024

CURATALO, JAMES

0.00 739.30 739.30
AP
00017377
03/25/2024

DAGUE, JAMES

0.00 739.30 739.30
AP
00017378
03/25/2024

DAVENPORT, JAY

0.00 2,824.84 2,824.84
AP
00017379
03/25/2024

DE ANTONIO, SUSAN

0.00 974.47 974.47
AP
00017380
03/25/2024

DEANS, JACKIE

0.00 291.15 291.15
AP
00017381
03/25/2024

EAGLESON, MICHAEL

0.00 2,105.94 2,105.94
AP
00017382
03/25/2024

EGGERS, ROBERT

0.00 739.30 739.30
AP
00017383
03/25/2024

FEJERAN, TIM

0.00 2,093.07 2,093.07
AP
00017384
03/25/2024

FRITCHEY, JOHN D

0.00 616.10 616.10
AP
00017385
03/25/2024

HEYDE, DONALD

0.00 739.30 739.30
AP
00017386
03/25/2024

HOLT, DANNY G

0.00 1,652.90 1,652.90
AP
00017387
03/25/2024

INTERLICCHIA, ROSALYN

0.00 291.15 291.15
AP
00017388
03/25/2024

JERKINS, PATRICK

0.00 1,573.82 1,573.82
AP
00017389
03/25/2024

KILMER, STEPHEN

0.00 1,573.82 1,573.82
AP
00017390
03/25/2024

KIRKPATRICK, WILLIAM M

0.00 855.67 855.67
AP
00017391
03/25/2024

LANE, WILLIAM

0.00 739.30 739.30
AP
00017392
03/25/2024

LARKIN, DAVID W

0.00 708.41 708.41
AP
00017393
03/25/2024

LEE, ALLAN J

0.00 291.15 291.15
AP
00017394
03/25/2024

LENZE, PAUL E

0.00 739.30 739.30
AP
00017395
03/25/2024

LONCAR, PHILIP

0.00 2,136.72 2,136.72
AP
00017396
03/25/2024

LONGO, JOE

0.00 167.79 167.79
AP
00017397
03/25/2024

LUTTRULL, DARRELL

0.00 492.58 492.58
AP
00017398
03/25/2024

MACKALL, BEVERLY

0.00 167.79 167.79
AP
00017399
03/25/2024

MAGNUSON, PETER

0.00 2,146.00 2,146.00
AP
00017400
03/25/2024

MAYFIELD, RON

0.00 739.30 739.30
AP
00017401
03/25/2024

MCKEE, JOHN

0.00 739.30 739.30
AP
00017402
03/25/2024

MCNEIL, KENNETH

0.00 739.30 739.30
AP
00017403
03/25/2024
MICHAEL, L. DENNIS

0.00 739.30 739.30
AP
00017404
03/25/2024

MORGAN, BYRON

0.00 798.29 798.29
AP
00017405
03/25/2024

MYSKOW, DENNIS

0.00 1,573.82 1,573.82
07:29:52
04/09/2024
Current Date:

VLOPEZ - Veronica Lopez
Page:
1 Time:

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Page 13 ends

Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
3/25/2024 through 4/8/2024
Check No.

Check Date
Vendor Name
City Fire Amount
AP
00017406
03/25/2024

NAUMAN, MICHAEL

0.00 492.58 492.58
AP
00017407
03/25/2024

NELSON, MARY JANE

0.00 167.79 167.79
AP
00017408
03/25/2024

NOREEN, ERIC

0.00 2,784.82 2,784.82
AP
00017409
03/25/2024

O'BRIEN, TOM

0.00 2,105.94 2,105.94
AP
00017410
03/25/2024

PLOUNG, MICHAEL J

0.00 739.30 739.30
AP
00017411
03/25/2024

POST, MICHAEL R

0.00 2,136.72 2,136.72
AP
00017412
03/25/2024

PROULX, PATRICK

0.00 1,422.62 1,422.62
AP
00017413
03/25/2024

REDMOND, MICHAEL

0.00 739.30 739.30
AP
00017414
03/25/2024

ROBERTS, BRENT

0.00 989.86 989.86
AP
00017415
03/25/2024

ROBERTS, CHERYL L

0.00 2,824.84 2,824.84
AP
00017416
03/25/2024

ROEDER, JEFFREY

0.00 1,422.62 1,422.62
AP
00017417
03/25/2024

ROJER, IVAN M

0.00 2,093.07 2,093.07
AP
00017418
03/25/2024

SALISBURY, THOMAS

0.00 739.30 739.30
AP
00017419
03/25/2024

SMITH, RONALD

0.00 492.58 492.58
AP
00017420
03/25/2024

SORENSEN, SCOTT D

0.00 1,438.01 1,438.01
AP
00017421
03/25/2024

SPAIN, WILLIAM

0.00 492.58 492.58
AP
00017422
03/25/2024

SULLIVAN, JAMES

0.00 492.58 492.58
AP
00017423
03/25/2024

TAYLOR, STEVEN

0.00 2,105.94 2,105.94
AP
00017424
03/25/2024

TOLL, RICHARD

0.00 2,784.82 2,784.82
AP
00017425
03/25/2024

TULEY, TERRY

0.00 2,105.94 2,105.94
AP
00017426
03/25/2024

VANDERKALLEN, FRANCIS

0.00 739.30 739.30
AP
00017427
03/25/2024

VARNEY, ANTHONY

0.00 739.30 739.30
AP
00017428
03/25/2024

WALTON, KEVIN

0.00 1,614.21 1,614.21
AP
00017429
03/25/2024

YOWELL, TIMOTHY A

0.00 739.30 739.30
AP
00017430
03/27/2024
360 DEEP CLEANING LLC

0.00 4,416.00 4,416.00
AP
00017431
03/27/2024

ABC LOCKSMITHS INC
214.88 0.00 214.88
AP
00017432
03/27/2024

ARNOLD FIELDS PAINTING
2,000.00 0.00 2,000.00
AP
00017433
03/27/2024

BEST OUTDOOR POWER INLAND LLC

77.30 0.00 77.30
AP
00017434
03/27/2024

BRIGHTVIEW LANDSCAPE SERVICES INC
68,285.56 0.00 68,285.56
AP
00017435
03/27/2024

CIVIC SOLUTIONS INC
19,156.00 0.00 19,156.00
AP
00017436
03/27/2024

CRAFCO INC
2,715.30 0.00 2,715.30
AP
00017437
03/27/2024

DELTA DENTAL INSURANCE COMPANY
905.10 0.00 905.10
AP
00017438
03/27/2024

DELTA DENTAL OF CALIFORNIA
45,905.25 0.00 45,905.25
***
AP
00017439
03/27/2024

DLR GROUP INC
6,493.00 53,265.00 59,758.00
AP
00017440
03/27/2024

DUNN-EDWARDS CORPORATION
350.76 0.00 350.76
AP
00017441
03/27/2024

GRAVES & KING LLP
6,936.42 0.00 6,936.42
AP
00017442
03/27/2024

IMPACT SOUTHERN CALIFORNIA
6,020.00 0.00 6,020.00
AP
00017443
03/27/2024

KEITH, JORRY

36.00 0.00 36.00
AP
00017444
03/27/2024

KVL TIRES INC
487.34 0.00 487.34
AP
00017445
03/27/2024

MALO BAND LLC
3,500.00 0.00 3,500.00
***
AP
00017446
03/27/2024

MARIPOSA LANDSCAPES INC
146,317.94 5,987.97 152,305.91
AP
00017447
03/27/2024

MERRIMAC PETROLEUM INC
39,262.99 0.00 39,262.99
AP
00017448
03/27/2024

MOISA, DANIEL A
120.00 0.00 120.00
AP
00017449
03/27/2024

NAPA AUTO PARTS

0.00 281.95 281.95
AP
00017450
03/27/2024

NATIONAL UTILITY LOCATORS LLC
3,075.00 0.00 3,075.00
AP
00017451
03/27/2024

NINYO & MOORE
1,470.00 0.00 1,470.00
AP
00017452
03/27/2024

SARGENT TOWN PLANNING INC
2,510.00 0.00 2,510.00
07:29:52
04/09/2024
Current Date:

VLOPEZ - Veronica Lopez
Page:
2 Time:

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Page 14 ends

Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
3/25/2024 through 4/8/2024
Check No.

Check Date
Vendor Name
City Fire Amount
AP
00017453
03/27/2024

SHOETERIA INC
354.93 0.00 354.93
AP
00017454
03/27/2024

TRUEPOINT SOLUTIONS
165.00 0.00 165.00
AP
00017455
04/03/2024

ABC LOCKSMITHS INC
169.69 0.00 169.69
AP
00017456
04/03/2024

AIR EXCHANGE INC

0.00 3,575.97 3,575.97
AP
00017457
04/03/2024

ALL CITY MANAGEMENT SERVICES INC
19,307.97 0.00 19,307.97
AP
00017458
04/03/2024

BEST OUTDOOR POWER INLAND LLC
342.39 0.00 342.39
AP
00017459
04/03/2024

BOURLAND, CAROL JEAN
120.00 0.00 120.00
AP
00017460
04/03/2024

BRIGHTVIEW LANDSCAPE SERVICES INC
5,022.62 0.00 5,022.62
AP
00017461
04/03/2024

BRINKS INCORPORATED
2,881.88 0.00 2,881.88
AP
00017462
04/03/2024

CALIF GOVERNMENT VEBA / RANCHO CUCAMONGA
29,540.79 0.00 29,540.79
AP
00017463
04/03/2024

CHAMPION FIRE SYSTEMS INC

0.00 572.55 572.55
AP
00017464
04/03/2024

DATA TICKET INC
5,701.82 0.00 5,701.82
AP
00017465
04/03/2024

DLR GROUP INC
295,695.00 0.00 295,695.00
AP
00017466
04/03/2024

ELECNOR BELCO ELECTRIC INC
14,864.65 0.00 14,864.65
AP
00017467
04/03/2024

HAMPTON LIVING
558.00 0.00 558.00
AP
00017468
04/03/2024

INLAND PACIFIC BALLET
218,215.50 0.00 218,215.50
AP
00017469
04/03/2024

INTERWEST CONSULTING GROUP INC
3,340.24 0.00 3,340.24
AP
00017470
04/03/2024

JOHNNY ALLEN TENNIS ACADEMY
2,740.80 0.00 2,740.80
AP
00017471
04/03/2024

KEITH, JORRY
441.00 0.00 441.00
AP
00017472
04/03/2024

MARIPOSA LANDSCAPES INC
1,477.58 0.00 1,477.58
AP
00017473
04/03/2024

MIDWEST TAPE LLC
11,035.42 0.00 11,035.42
AP
00017474
04/03/2024

NAPA AUTO PARTS
2,123.63 0.00 2,123.63
AP
00017475
04/03/2024

NINYO & MOORE
335.00 0.00 335.00
AP
00017476
04/03/2024

OTT, SHARON
1,602.00 0.00 1,602.00
AP
00017477
04/03/2024
RCCEA
1,143.25 0.00 1,143.25
AP
00017478
04/03/2024
RCPFA
14,110.71 0.00 14,110.71
***
AP
00017479
04/03/2024

RICHARDS WATSON & GERSHON
75,646.35 1,099.40 76,745.75
AP
00017480
04/03/2024

TINKER GLASS CONTRACTORS INC
540.00 0.00 540.00
AP
00017481
04/03/2024

TRIDEN GROUP CORP
19,500.00 0.00 19,500.00
AP
00017482
04/03/2024

TRUEPOINT SOLUTIONS

0.00 825.00 825.00
AP
00017483
04/03/2024

YUNEX LLC
38,335.24 0.00 38,335.24
AP
00444179
03/25/2024

DOMINICK, CHARLENE

0.00 291.15 291.15
AP
00444180
03/25/2024

RODRIGUEZ, VICTOR

0.00 1,187.45 1,187.45
AP
00444181
03/25/2024

SPAGNOLO, VIOLA

0.00 248.83 248.83
AP
00444182
03/25/2024

WALKER, KENNETH

0.00 291.15 291.15
AP
00444183
03/27/2024

ACE ELECTRIC INC
153,425.00 0.00 153,425.00
AP
00444184
03/27/2024

ADAPT CONSULTING INC
1,525.00 0.00 1,525.00
AP
00444185
03/27/2024

ADOBE ANIMAL HOSPITAL
300.00 0.00 300.00
AP
00444186
03/27/2024

ADVANTAGE SEALING SYSTEMS INC
202.57 0.00 202.57
AP
00444187
03/27/2024
AFLAC
3,878.16 0.00 3,878.16
AP
00444188
03/27/2024

AIR & HOSE SOURCE INC
203.95 0.00 203.95
AP
00444189
03/27/2024

AIRGAS USA LLC
292.52 0.00 292.52
AP
00444190
03/27/2024

ALLIED UNIVERSAL SECURITY SERVICES
15,985.40 0.00 15,985.40
AP
00444191
03/27/2024

ALPHAGRAPHICS

70.49 0.00 70.49
AP
00444192
03/27/2024

ALTA LAGUNA MOBILE HOME PARK - CA LLC
400.00 0.00 400.00
AP
00444193
03/27/2024

ALTA VISTA MOBILE HOME PARK
292.58 0.00 292.58
AP
00444194
03/27/2024
ANTELOPE EXPANSION 3B LLC
10,692.46 0.00 10,692.46
07:29:52
04/09/2024
Current Date:

VLOPEZ - Veronica Lopez
Page:
3 Time:

CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User:

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Page 15 ends

Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
3/25/2024 through 4/8/2024
Check No.

Check Date
Vendor Name
City Fire Amount
AP
00444195
03/27/2024

APX INC

22.53 0.00 22.53
AP
00444196
03/27/2024

AQUATIC HORIZON POOLS AND SPA
571.38 0.00 571.38
AP
00444197
03/27/2024

ARTIST ROYALTY AND MUSIC SERVICES LLC
3,000.00 0.00 3,000.00
AP
00444198
03/27/2024

ASCENT ENVIRONMENTAL INC
10,706.36 0.00 10,706.36
AP
00444199
03/27/2024

BACKFLOW PARTS USA

25.73 0.00 25.73
AP
00444200
03/27/2024

BAST, KAROLYN
399.00 0.00 399.00
AP
00444201
03/27/2024

BENZEL, BEAH

38.93 0.00 38.93
AP
00444202
03/27/2024

BILL & WAG'S INC

0.00 381.15 381.15
AP
00444203
03/27/2024

BUDGET BLINDS
150.00 0.00 150.00
AP
00444204
03/27/2024

BULLOCK, GRACE
150.00 0.00 150.00
***
AP
00444208
03/27/2024

C V W D
13,093.04 969.04 14,062.08
AP
00444209
03/27/2024

CALIFORNIA FOOTHILL MEDICAL ASSOCIATES
110.07 0.00 110.07
AP
00444210
03/27/2024
CalPERS LONG-TERM CARE PROGRAM
221.35 0.00 221.35
AP
00444211
03/27/2024

CANTOR, DOUGLAS

21.99 0.00 21.99
AP
00444212
03/27/2024

CASA VOLANTE ESTATES
500.00 0.00 500.00
AP
00444213
03/27/2024

CHAPARRAL HEIGHTS MOBILE HOME PARK
300.00 0.00 300.00
AP
00444214
03/27/2024

CHINO MOWER & EQUIPMENT

77.07 0.00 77.07
***
AP
00444215
03/27/2024

CINTAS CORPORATION
3,186.59 418.11 3,604.70
***
AP
00444216
03/27/2024

COAST FITNESS REPAIR SHOP
150.00 700.00 850.00
AP
00444217
03/27/2024

COUNSELING TEAM INTERNATIONAL, THE

0.00 1,805.00 1,805.00
AP
00444218
03/27/2024

COVETRUS NORTH AMERICA

4.37 0.00 4.37
***
AP
00444219
03/27/2024

CUCAMONGA VALLEY WATER DISTRICT
9,814.68 556.24 10,370.92
AP
00444220
03/27/2024

D & K CONCRETE COMPANY
6,786.32 0.00 6,786.32
AP
00444221
03/27/2024

DAI, FANG

27.22 0.00 27.22
AP
00444222
03/27/2024

DEPARTMENT OF INDUSTRIAL RELATIONS
900.00 0.00 900.00
AP
00444223
03/27/2024

DEUS, MARK

80.58 0.00 80.58
AP
00444224
03/27/2024

DILTEX INC
26,035.20 0.00 26,035.20
AP
00444225
03/27/2024

EBIX INC
1,335.60 0.00 1,335.60
AP
00444226
03/27/2024

EMERGENCY MEDICAL PRODUCTS

0.00 4,591.11 4,591.11
AP
00444227
03/27/2024

EMERGENCY MEDICAL SERVICES AUTHORITY

0.00 75.00 75.00
***
AP
00444228
03/27/2024

ENKO SYSTEMS INC
8,041.33 2,716.56 10,757.89
AP
00444229
03/27/2024

ENNABI, HANNA

50.00 0.00 50.00
AP
00444230
03/27/2024

ESPINOZA, JAMES J
1,000.00 0.00 1,000.00
AP
00444231
03/27/2024

EXPERIAN

52.00 0.00 52.00
AP
00444232
03/27/2024
FERGUSON ENTERPRISES LLC #1350
153.90 0.00 153.90
AP
00444233
03/27/2024

FIALLOS, WILSON
2,280.00 0.00 2,280.00
AP
00444234
03/27/2024

FIGUEROA, JESUS

21.59 0.00 21.59
AP
00444235
03/27/2024

FIRE APPARATUS SOLUTIONS

0.00 90.98 90.98
AP
00444236
03/27/2024

FIREFIGHTERS' SAFETY CENTER INC

0.00 3,142.29 3,142.29
AP
00444237
03/27/2024

FLORIN, JOSEPH

35.14 0.00 35.14
***
AP
00444238
03/27/2024

FRONTIER COMM
1,076.41 685.04 1,761.45
AP
00444239
03/27/2024

FUEL SERV

0.00 1,411.09 1,411.09
AP
00444240
03/27/2024

GILLISON, JOHN

58.70 0.00 58.70
***
AP
00444241
03/27/2024

GRAINGER
1,400.17 474.21 1,874.38
AP
00444242
03/27/2024

GRAPHICS FACTORY PRINTING INC
150.85 0.00 150.85
AP
00444243
03/27/2024

GROVES ON FOOTHILL, THE
200.00 0.00 200.00
AP
00444244
03/27/2024

HICKORY FARMS

92.42 0.00 92.42
07:29:52
04/09/2024
Current Date:

VLOPEZ - Veronica Lopez
Page:
4 Time:

CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User:

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Page 16 ends

Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
3/25/2024 through 4/8/2024
Check No.

Check Date
Vendor Name
City Fire Amount
AP
00444245
03/27/2024

HILL & ASSOCIATES INC, TERRY M
10,400.00 0.00 10,400.00
AP
00444246
03/27/2024

HILL'S PET NUTRITION SALES INC
433.55 0.00 433.55
AP
00444247
03/27/2024

HOLLIDAY ROCK CO INC
495.00 0.00 495.00
AP
00444248
03/27/2024

HOMECOMING AT THE RESORT
902.03 0.00 902.03
AP
00444249
03/27/2024

HOMECOMING V AT TERRA VISTA LLC
194.90 0.00 194.90
AP
00444250
03/27/2024

HOMETOWN AMERICA - RAMONA VILLA MHP
300.00 0.00 300.00
AP
00444251
03/27/2024

HOSE-MAN INC
258.44 0.00 258.44
AP
00444252
03/27/2024

I CREATE PROFESSIONALS CONSULTING

0.00 28,500.00 28,500.00
AP
00444253
03/27/2024

IDEXX DISTRIBUTION INC
515.53 0.00 515.53
AP
00444254
03/27/2024

IGNITE CULTURE INC

0.00 12,116.58 12,116.58
AP
00444255
03/27/2024

INLAND OVERHEAD DOOR COMPANY

0.00 5,726.00 5,726.00
AP
00444256
03/27/2024

JAMES, KARL
189.00 0.00 189.00
AP
00444257
03/27/2024

JRC HOUSING
12,028.50 0.00 12,028.50
AP
00444258
03/27/2024

KIMBALL MIDWEST
569.70 0.00 569.70
AP
00444259
03/27/2024

KINDRED CORPORATION, THE
2,482.60 0.00 2,482.60
AP
00444260
03/27/2024

KOA CORPORATION
1,584.20 0.00 1,584.20
AP
00444261
03/27/2024

LITTLE BEAR PRODUCTIONS
200.00 0.00 200.00
AP
00444262
03/27/2024

LOZANO SMITH LLP
1,539.81 0.00 1,539.81
AP
00444263
03/27/2024

LU'S LIGHTHOUSE INC
129.30 0.00 129.30
AP
00444264
03/27/2024

MCFADDEN-DALE HARDWARE

21.86 0.00 21.86
AP
00444265
03/27/2024

MCMASTER-CARR SUPPLY COMPANY
373.86 0.00 373.86
AP
00444266
03/27/2024

MDG ASSOCIATES INC
47,638.76 0.00 47,638.76
AP
00444267
03/27/2024

MEDIWASTE DISPOSAL LLC

40.19 0.00 40.19
AP
00444268
03/27/2024

MIG INC
32,571.85 0.00 32,571.85
AP
00444269
03/27/2024

MILLER, CRISTEN

23.20 0.00 23.20
***
AP
00444270
03/27/2024

MONTGOMERY HARDWARE CO
324.33 522.59 846.92
***
AP
00444271
03/27/2024

MRC SMART TECHNOLOGY SOLUTIONS
1,110.37 123.37 1,233.74
AP
00444272
03/27/2024

MWI ANIMAL HEALTH
618.62 0.00 618.62
AP
00444273
03/27/2024

NEW COLOR SILK SCREEN
315.71 0.00 315.71
***
AP
00444274
03/27/2024

OCCUPATIONAL HEALTH CENTERS OF CA
6,496.00 3,701.00 10,197.00
***
AP
00444276
03/27/2024

ODP BUSINESS SOLUTIONS LLC
2,373.85 77.50 2,451.35
AP
00444277
03/27/2024

PARTS AUTHORITY LLC, THE
646.48 0.00 646.48
AP
00444278
03/27/2024

PAYMENTUS CORPORATION
1,023.50 0.00 1,023.50
AP
00444279
03/27/2024

PLACEWORKS
20,087.63 0.00 20,087.63
AP
00444280
03/27/2024

PORAC LEGAL DEFENSE FUND
240.00 0.00 240.00
AP
00444281
03/27/2024

PRO SPRAY EQUIPMENT
961.70 0.00 961.70
AP
00444282
03/27/2024

PROHEALTH PARTNERS INC

0.00 150.00 150.00
AP
00444283
03/27/2024

QUADIENT FINANCE USA INC

40.06 0.00 40.06
AP
00444284
03/27/2024
QUADIENT-4715
25,000.00 0.00 25,000.00
AP
00444285
03/27/2024

RANCHO CUCAMONGA TOWN SQUARE
19,340.71 0.00 19,340.71
AP
00444286
03/27/2024

RAPID DIESEL REPAIR LLC
9,374.32 0.00 9,374.32
AP
00444287
03/27/2024

RBM LOCK & KEY SERVICE

17.67 0.00 17.67
AP
00444288
03/27/2024

REHABWEST INC
304.00 0.00 304.00
AP
00444289
03/27/2024

REMY CORPORATION, THE
8,856.50 0.00 8,856.50
AP
00444290
03/27/2024

RENNE PUBLIC LAW GROUP
9,500.00 0.00 9,500.00
AP
00444291
03/27/2024

SAFEWAY SIGN COMPANY
5,623.27 0.00 5,623.27
AP
00444292
03/27/2024

SDI PRESENCE LLC
370.00 0.00 370.00
07:29:52
04/09/2024
Current Date:

VLOPEZ - Veronica Lopez
Page:
5 Time:

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Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
3/25/2024 through 4/8/2024
Check No.

Check Date
Vendor Name
City Fire Amount
AP
00444293
03/27/2024

SHEAKLEY PENSION ADMINISTRATION
409.80 0.00 409.80
AP
00444294
03/27/2024

SHEAKLEY PENSION ADMINISTRATION

0.00 187.30 187.30
AP
00444295
03/27/2024

SHRED PROS

73.00 0.00 73.00
AP
00444296
03/27/2024

SIGN SHOP, THE
107.75 0.00 107.75
AP
00444297
03/27/2024

SITEONE LANDSCAPE SUPPLY LLC
2,771.46 0.00 2,771.46
AP
00444298
03/27/2024

SMG - RC PREMIER FOOD SERVICES LLC
282.50 0.00 282.50
AP
00444300
03/27/2024

SOCIAL VOCATIONAL SERVICES
4,185.00 0.00 4,185.00
AP
00444301
03/27/2024

SOUTHERN CALIFORNIA EDISON
2,502.81 0.00 2,502.81
AP
00444302
03/27/2024

STABILIZER SOLUTIONS INC
4,941.60 0.00 4,941.60
AP
00444303
03/27/2024

STOTZ EQUIPMENT
130.35 0.00 130.35
AP
00444304
03/27/2024

SYCAMORE VILLA MOBILE HOME PARK
300.00 0.00 300.00
AP
00444305
03/27/2024

THOMSON REUTERS - WEST
387.00 0.00 387.00
AP
00444306
03/27/2024

TIAM, WENGSENG
288.00 0.00 288.00
***
AP
00444307
03/27/2024

TIREHUB LLC
1,344.69 150.79 1,495.48
AP
00444308
03/27/2024

TORTI GALLAS & PARTNERS INC
2,629.44 0.00 2,629.44
AP
00444309
03/27/2024
U.S. BANK PARS ACCT #6746022500
11,270.80 0.00 11,270.80
AP
00444310
03/27/2024
U.S. BANK PARS ACCT #6746022500
1,155.03 0.00 1,155.03
AP
00444311
03/27/2024
U.S. BANK PARS ACCT #6745033700
6,605.00 0.00 6,605.00
AP
00444312
03/27/2024

URBAN ARENA
156.78 0.00 156.78
AP
00444313
03/27/2024

VALLEY POWER SYSTEMS INC

0.00 60.58 60.58
AP
00444314
03/27/2024

VIP ROOM, THE
2,585.00 0.00 2,585.00
AP
00444315
03/27/2024

VIRTUAL PROJECT MANAGER LLC
500.00 0.00 500.00
***
AP
00444316
03/27/2024

WAXIE SANITARY SUPPLY
307.96 515.69 823.65
AP
00444317
03/27/2024

WESTBOUND COMMUNICATIONS INC
10,269.97 0.00 10,269.97
AP
00444323
04/03/2024

ABC LOCKSMITHS INC
236.67 0.00 236.67
AP
00444324
04/03/2024

AIRGAS USA LLC
725.94 0.00 725.94
AP
00444325
04/03/2024

ALASKA ASSOCIATION OF MUNICIPAL CLERKS

40.00 0.00 40.00
AP
00444326
04/03/2024

ALPHAGRAPHICS
1,381.06 0.00 1,381.06
AP
00444327
04/03/2024

ALVAREZ, MARIA ELENA
648.00 0.00 648.00
AP
00444328
04/03/2024

AMTECH ELEVATOR SERVICES
504.90 0.00 504.90
AP
00444329
04/03/2024

ANIXTER INC
28,709.99 0.00 28,709.99
AP
00444330
04/03/2024

AQUABIO ENVIRONMENTAL TECHNOLOGIES INC
1,742.94 0.00 1,742.94
AP
00444331
04/03/2024

ARROW TRAILER SUPPLIES INC
119.57 0.00 119.57
AP
00444332
04/03/2024

ASCENT ENVIRONMENTAL INC
6,605.67 0.00 6,605.67
AP
00444333
04/03/2024

AUTOLIFT SERVICES INC
969.20 0.00 969.20
AP
00444334
04/03/2024

BABCOCK LABORATORIES INC
151.09 0.00 151.09
AP
00444335
04/03/2024

BACKFLOW PARTS USA
944.71 0.00 944.71
AP
00444336
04/03/2024

BAKER & TAYLOR LLC
1,048.61 0.00 1,048.61
AP
00444337
04/03/2024

BAST, KAROLYN
252.00 0.00 252.00
AP
00444338
04/03/2024

BERN MARIE'S PROMOTIONAL PRODUCTS
530.38 0.00 530.38
AP
00444339
04/03/2024

BERRYMAN, CHASE
144.00 0.00 144.00
AP
00444340
04/03/2024

BISEK, DAWN TRICHE
225.00 0.00 225.00
AP
00444341
04/03/2024

BOOT BARN INC
355.00 0.00 355.00
AP
00444342
04/03/2024

BOOTH, ERIKA
1,000.00 0.00 1,000.00
AP
00444343
04/03/2024

BRAUN BLAISING & WYNNE PC
530.37 0.00 530.37
AP
00444344
04/03/2024

BURTON, MELANIE
100.00 0.00 100.00
***
AP
00444345
04/03/2024

C V W D
139.15 324.60 463.75
07:29:52
04/09/2024
Current Date:

VLOPEZ - Veronica Lopez
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Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
3/25/2024 through 4/8/2024
Check No.

Check Date
Vendor Name
City Fire Amount
***
AP
00444351
04/03/2024

C V W D
30,418.92 289.48 30,708.40
AP
00444352
04/03/2024

CALIFORNIA, STATE OF
100.00 0.00 100.00
AP
00444353
04/03/2024

CALIFORNIA, STATE OF
294.29 0.00 294.29
AP
00444354
04/03/2024
CalPERS LONG-TERM CARE PROGRAM
221.35 0.00 221.35
AP
00444355
04/03/2024

CAMPOS, CARINA
257.00 0.00 257.00
AP
00444356
04/03/2024

CARPIO, MARIAH
150.00 0.00 150.00
AP
00444357
04/03/2024

CART RETRIEVAL INC
717.50 0.00 717.50
AP
00444358
04/03/2024

CARTY, DIANE
504.00 0.00 504.00
***
AP
00444359
04/03/2024

CHARTER COMMUNICATIONS
4,514.92 5,758.79 10,273.71
AP
00444360
04/03/2024

CHENG, YICHEN

73.00 0.00 73.00
***
AP
00444361
04/03/2024

CINTAS CORPORATION
108.56 383.40 491.96
AP
00444362
04/03/2024

CIRCLEPOINT
6,215.00 0.00 6,215.00
AP
00444363
04/03/2024

CITRUS MOTORS ONTARIO INC
1,236.80 0.00 1,236.80
AP
00444364
04/03/2024

CLARK, KAREN
1,008.00 0.00 1,008.00
AP
00444365
04/03/2024

COAST FITNESS REPAIR SHOP
1,327.74 0.00 1,327.74
AP
00444366
04/03/2024

CORODATA MEDIA STORAGE INC

50.00 0.00 50.00
AP
00444367
04/03/2024

COVETRUS NORTH AMERICA
1,113.16 0.00 1,113.16
AP
00444368
04/03/2024

CSSD/CASH PROCESSING
196.91 0.00 196.91
AP
00444369
04/03/2024

D & K CONCRETE COMPANY
1,384.59 0.00 1,384.59
AP
00444370
04/03/2024

DAISYECO INC
131.67 0.00 131.67
AP
00444371
04/03/2024

DANIELS TIRE SERVICE
997.54 0.00 997.54
AP
00444372
04/03/2024

DATA ARC LLC
2,021.05 0.00 2,021.05
AP
00444373
04/03/2024

DEPARTMENT OF JUSTICE
876.00 0.00 876.00
AP
00444374
04/03/2024

DICUS SHERIFF-CORONER, SHANNON D
1,340.40 0.00 1,340.40
AP
00444375
04/03/2024

DOLLARHIDE, GINGER
462.00 0.00 462.00
AP
00444376
04/03/2024
DUDEK
6,807.50 0.00 6,807.50
AP
00444377
04/03/2024

EMERGENCY MEDICAL PRODUCTS

0.00 2,031.94 2,031.94
AP
00444378
04/03/2024

EMPIRE BUILT INC
500.00 0.00 500.00
AP
00444379
04/03/2024

FEDERAL EXPRESS CORP

41.85 0.00 41.85
AP
00444380
04/03/2024
FERGUSON ENTERPRISES LLC #1350

55.11 0.00 55.11
AP
00444381
04/03/2024
FIRST AID 2000
3,243.11 0.00 3,243.11
***
AP
00444382
04/03/2024

FRONTIER COMM
2,072.74 514.86 2,587.60
AP
00444383
04/03/2024

FRONTIER COMM
3,907.01 0.00 3,907.01
***
AP
00444384
04/03/2024

FUEL SERV
411.45 401.75 813.20
AP
00444385
04/03/2024

GATEWAY PET CEMETERY & CREMATORY
405.00 0.00 405.00
AP
00444386
04/03/2024

GBS LINENS
815.09 0.00 815.09
AP
00444387
04/03/2024

GIORDANO, MARIANNA
105.00 0.00 105.00
AP
00444388
04/03/2024

GRAINGER
4,893.59 0.00 4,893.59
AP
00444389
04/03/2024

GRAPHICS FACTORY PRINTING INC
568.92 0.00 568.92
AP
00444390
04/03/2024

GRAYBAR ELECTRIC COMPANY INC
2,324.63 0.00 2,324.63
AP
00444391
04/03/2024

GWYNN, MAYA
575.00 0.00 575.00
AP
00444392
04/03/2024

HILL'S PET NUTRITION SALES INC
1,105.91 0.00 1,105.91
AP
00444393
04/03/2024

HOLLIDAY ROCK CO INC
1,327.50 0.00 1,327.50
AP
00444394
04/03/2024

INLAND OVERHEAD DOOR COMPANY

0.00 2,035.00 2,035.00
AP
00444395
04/03/2024

INLAND VALLEY DANCE ACADEMY
312.00 0.00 312.00
AP
00444396
04/03/2024

KAISER FOUNDATION HEALTH PLAN INC
256,885.27 0.00 256,885.27
AP
00444397
04/03/2024

KINDRED CORPORATION, THE
1,715.38 0.00 1,715.38
07:29:52
04/09/2024
Current Date:

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Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
3/25/2024 through 4/8/2024
Check No.

Check Date
Vendor Name
City Fire Amount
AP
00444398
04/03/2024

KINGDOM CALIBRATIONS INC

0.00 323.04 323.04
AP
00444399
04/03/2024

L S A ASSOCIATES INC
7,075.46 0.00 7,075.46
AP
00444400
04/03/2024

LERCH, KAMRYN
123.22 0.00 123.22
AP
00444401
04/03/2024
LEVEL 3 COMMUNICATIONS LLC
7,142.05 0.00 7,142.05
AP
00444402
04/03/2024

LIEBERT CASSIDY WHITMORE
2,780.50 0.00 2,780.50
AP
00444403
04/03/2024

LN CURTIS & SONS

0.00 536.79 536.79
AP
00444404
04/03/2024

CAO, LU

14.99 0.00 14.99
AP
00444405
04/03/2024

LWDESIGNS LLC
1,545.00 0.00 1,545.00
AP
00444406
04/03/2024

MAIN STREET SIGNS

21.75 0.00 21.75
AP
00444407
04/03/2024

MAXWELL, ANTHONY

36.00 0.00 36.00
AP
00444408
04/03/2024

MC AVOY & MARKHAM
1,781.22 0.00 1,781.22
AP
00444409
04/03/2024

MIG INC
18,852.12 0.00 18,852.12
AP
00444410
04/03/2024

MORALES, ROBERT
132.00 0.00 132.00
AP
00444411
04/03/2024

MRC SMART TECHNOLOGY SOLUTIONS
33,669.72 0.00 33,669.72
AP
00444412
04/03/2024

MUSIC TREE
1,224.00 0.00 1,224.00
AP
00444413
04/03/2024

MWI ANIMAL HEALTH
1,373.17 0.00 1,373.17
AP
00444414
04/03/2024

NEW IMAGE COMMERCIAL FLOORING
919.00 0.00 919.00
AP
00444415
04/03/2024

OCCUPATIONAL HEALTH CENTERS OF CA
208.00 0.00 208.00
***
AP
00444416
04/03/2024

ODP BUSINESS SOLUTIONS LLC
3,101.71 113.85 3,215.56
AP
00444417
04/03/2024

PALMS TO PINES PARASPORTS

64.20 0.00 64.20
AP
00444418
04/03/2024

PARR LUMBER COMPANY

0.00 2,939.90 2,939.90
AP
00444419
04/03/2024

PEPE'S TOWING SERVICE
525.00 0.00 525.00
AP
00444420
04/03/2024

PLACEWORKS
15,983.31 0.00 15,983.31
AP
00444421
04/03/2024

QUADIENT INC
1,957.07 0.00 1,957.07
AP
00444422
04/03/2024

RANCHO SMOG CENTER
499.50 0.00 499.50
AP
00444423
04/03/2024

REMY CORPORATION, THE
14,242.00 0.00 14,242.00
AP
00444424
04/03/2024

RICCI, MAITHI
500.00 0.00 500.00
AP
00444425
04/03/2024

RINCON CONSULTANTS INC
21,922.75 0.00 21,922.75
AP
00444426
04/03/2024

SAN BERNARDINO COUNTY CLERK

50.00 0.00 50.00
AP
00444427
04/03/2024

SAN BERNARDINO COUNTY CLERK

50.00 0.00 50.00
AP
00444428
04/03/2024

SAN BERNARDINO COUNTY CLERK

50.00 0.00 50.00
AP
00444429
04/03/2024
SBPEA
2,629.29 0.00 2,629.29
AP
00444430
04/03/2024

SHRED PROS
200.00 0.00 200.00
AP
00444431
04/03/2024

SIGURDSON, JADE MICHAEL ANNE
1,020.00 0.00 1,020.00
AP
00444432
04/03/2024

SITEONE LANDSCAPE SUPPLY LLC
1,346.96 0.00 1,346.96
***
AP
00444433
04/03/2024

SOUTHERN CALIFORNIA EDISON
14,789.41 1,446.54 16,235.95
AP
00444434
04/03/2024

SOUTHERN CALIFORNIA NEWS GROUP
2,813.58 0.00 2,813.58
AP
00444435
04/03/2024

STABILIZER SOLUTIONS INC
1,418.33 0.00 1,418.33
AP
00444436
04/03/2024

STANDARD INSURANCE COMPANY
2,304.93 0.00 2,304.93
***
AP
00444437
04/03/2024

STANLEY PEST CONTROL
2,150.00 810.00 2,960.00
AP
00444438
04/03/2024

STENO AGENCY INC
1,476.65 0.00 1,476.65
AP
00444439
04/03/2024

STOTZ EQUIPMENT
166.50 0.00 166.50
AP
00444440
04/03/2024

SUN BADGE CO

0.00 1,984.85 1,984.85
AP
00444441
04/03/2024

THOMPSON PLUMBING SUPPLY INC

55.70 0.00 55.70
AP
00444442
04/03/2024

TINT CITY WINDOW TINTING
3,008.00 0.00 3,008.00
AP
00444443
04/03/2024

TIREHUB LLC
1,318.23 0.00 1,318.23
AP
00444444
04/03/2024

TUCKER, EVERETT

79.00 0.00 79.00
07:29:52
04/09/2024
Current Date:

VLOPEZ - Veronica Lopez
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Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.

AND

CITY OF RANCHO CUCAMONGA
3/25/2024 through 4/8/2024
Check No.

Check Date
Vendor Name
City Fire Amount
AP
00444445
04/03/2024

TYUS, IDA
675.00 0.00 675.00
AP
00444446
04/03/2024
ULINE
490.65 0.00 490.65
AP
00444447
04/03/2024

UNITED RENTALS NORTH AMERICA INC
1,535.37 0.00 1,535.37
AP
00444448
04/03/2024

UNITED SITE SERVICES OF CA INC
491.60 0.00 491.60
***
AP
00444449
04/03/2024
UPS
243.49 98.63 342.12
AP
00444450
04/03/2024

VELOCITY TRUCK CENTERS

0.00 308.95 308.95
AP
00444451
04/03/2024

VELOCITY TRUCK CENTERS

99.12 0.00 99.12
AP
00444452
04/03/2024

VENETRICS INC
1,530.00 0.00 1,530.00
AP
00444453
04/03/2024

VERIZON WIRELESS - LA

0.00 4,754.81 4,754.81
AP
00444454
04/03/2024

VICTOR MEDICAL COMPANY
1,004.48 0.00 1,004.48
AP
00444455
04/03/2024

WALTERS WHOLESALE ELECTRIC CO
688.52 0.00 688.52
AP
00444456
04/03/2024

WAXIE SANITARY SUPPLY
2,767.90 0.00 2,767.90
AP
00444457
04/03/2024

WEN WEN REALTY INC

96.60 0.00 96.60
AP
00444458
04/03/2024

WESTERN FIRE CHIEFS ASSOCIATION INC

0.00 476.00 476.00
AP
00444459
04/03/2024

WESTRUX INTERNATIONAL INC
350.67 0.00 350.67
AP
00444460
04/03/2024
WILCOX SUPPLY CO.
969.73 0.00 969.73
AP
00444461
04/03/2024

WILLIAM VASTA PHOTOGRAPHY
2,000.00 0.00 2,000.00
AP
00444462
04/03/2024

WILSON & BELL AUTO SERVICE
5,776.14 0.00 5,776.14
AP
00444463
04/03/2024

WINGSON, KYLE

82.08 0.00 82.08
AP
00444464
04/03/2024

WOLLENZIER, ROBERT
900.00 0.00 900.00
AP
00444465
04/03/2024

YNIGUEZ, TRACY
144.16 0.00 144.16
AP
00444466
04/03/2024

ZOETIS US LLC

81.02 0.00 81.02
AP
00444467
04/03/2024

ZOLL MEDICAL CORPORATION

0.00 909.17 909.17
$2,260,903.45
$2,507,820.24
$246,916.79
Note:

Grand Total:

Total Fire:

Total City:
*** Check Number includes both City and Fire District expenditures 07:29:52
04/09/2024
Current Date:

VLOPEZ - Veronica Lopez
Page:
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Page 21 ends

DATE:April 17, 2024
TO:Mayor and Members of the City Council
President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Noah Daniels, Finance Director
Veronica Lopez, Accounts Payable Supervisor
SUBJECT: Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $31,581.69 Dated March 25, 2024, Through April 8, 2024. (CITY/FIRE)
RECOMMENDATION:

Staff recommends City Council/Board of Directors of the Fire Protection District approve payment of demands as presented. Weekly check register amounts are $29,112.71 and $2,468.98 for the City and the Fire District, respectively.

BACKGROUND:

N/A
ANALYSIS:

N/A
FISCAL IMPACT:

Adequate budgeted funds are available for the payment of demands per the attached listing.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

N/A
ATTACHMENTS:

Attachment 1 - Weekly Check Register

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Agenda Check Register

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
So Calif Gas Company Only.

AND

CITY OF RANCHO CUCAMONGA
3/25/2024 through 4/8/2024
Check No.

Check Date
Vendor Name
City Fire Amount
***
AP
00444299
03/27/2024

SOCAL GAS
29,112.71 2,468.98 31,581.69
$29,112.71
$31,581.69
$2,468.98
Note:

Grand Total:

Total Fire:

Total City:
*** Check Number includes both City and Fire District expenditures 07:44:14
04/09/2024
Current Date:

VLOPEZ - Veronica Lopez
Page:
1 Time:

CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User:

Report:

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DATE:April 17, 2024
TO:Mayor and Members of the City Council
President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Elisa Cox, Assistant City Manager/Administrative Services Director Noah Daniels, Finance Director
Hiram Zavala, Management Analyst II

SUBJECT: Consideration to Receive and File Current Investment Schedules as of March 31, 2024, for the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District. (CITY/FIRE)
RECOMMENDATION:

Staff recommends that the City Council/Board of Directors of the Fire Protection District receive and file the attached current investment schedules for the City of Rancho Cucamonga (City) and the Rancho Cucamonga Fire Protection District (District) as of March 31, 2024.

BACKGROUND:

The attached investment schedules as of March 31, 2024, reflect cash and investments managed by the Finance Department/Revenue Management Division and are in conformity with the requirements of California Government Code Section 53601 and the City of Rancho Cucamonga’s and the Rancho Cucamonga Fire Protection District’s adopted Investment Policies as approved on June 22, 2023.

ANALYSIS:

The City’s and District’s Treasurers are each required to submit a quarterly investment report to the City Council and the Fire Board, respectively, in accordance with California Government Code Section 53646. The quarterly investment report is required to be submitted within 30 days following the end of the quarter covered by the report. However, the City and District Treasurers have each elected to provide this report on a monthly basis.

FISCAL IMPACT:

None.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

The monthly investment schedule supports the City Council’s core value of providing and nurturing a high quality of life for all by demonstrating the active, prudent fiscal management of the City’s investment portfolio to ensure that financial resources are available to support the various services the city provides to all Rancho Cucamonga stakeholders.

ATTACHMENTS:

Attachment 1 - Investment Schedule (City)
Attachment 2 - Investment Schedule (Fire)

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City of Rancho Cucamonga
Summary of Cash and Investments with Fiscal Agents
For the Month Ended
3/31/2024
Trustee and/or
Paying Agent
Purchase Maturity Cost
Bond Issue/Description Account Name Trust Account # Fund Investment Date Date* Yield Value CFD 2003-01 Improvement Area 1 (2013) Wells Fargo Reserve Fund Agency Project
865 Money Market Fund
864 Money Market Fund
864 Money Market Fund
864 Money Market Fund
864 Money Market Fund
864 Money Market Fund
9/1/2013
9/1/2013
9/1/2013
9/1/2013
9/1/2013
9/1/2013
N/A
N/A
N/A
N/A
N/A
N/A

0.01%

0.01%
$
$
$
$
$
$
$
1,422,503.77
83,134.30
204,966.83
884.30
Cultural Center Fund
Bond Fund
Developer Project
Special Tax
104,802.38
35,921.51
1,852,213.09
CFD 2003-01 Improvement Area 2 (2013)
CFD No 2004-01 Rancho Etiwanda Series
Wells Fargo
Wells Fargo
Bond Fund 866 Money Market Fund
867 Money Market Fund
866 Money Market Fund
12/1/2013
12/1/2013
12/1/2013
N/A
N/A
N/A

0.01%

0.01%
$
$
$
$
139.47
132,988.24
3,373.34
Reserve Fund
Special Tax Fund
136,501.05
Admin Expense Fund
Bond Fund
Money Market Fund
820 Money Market Fund
821 Money Market Fund
820 Money Market Fund
820 Money Market Fund
N/A
N/A
N/A
N/A
N/A

0.01%

0.01%
$ -
1,652.54
Reserve Fund
Special Tax Fund
Project Fund
1,190,910.72
30,308.54
48,057.78
1,270,929.58$
$2014 Rancho Summit Wells Fargo Cost of Issuance Fund
Bond Fund
Money Market Fund
858 Money Market Fund
859 Money Market Fund
858 Money Market Fund
Money Market Fund
N/A
N/A
N/A
N/A
N/A
N/A
N/A
-
317.09
Reserve Fund 260,484.83
Sepcial Tax Fund
Rebate Fund
6,617.64
-
Redemption Fund
Prepayment Fund
Money Market Fund -
-Money Market Fund
$
$
267,419.56
CFD No. 2000-01 South Etiwanda Union Bank
Union Bank
Union Bank
Rancho Cucamonga 2015 CFD2000-1 AGY
Special Tax Fund
7/30/2015
7/30/2015
7/30/2015
7/30/2015
7/30/2015
N/A
N/A
N/A
N/A
N/A
-

4.50852 Money Market Fund
852 Money Market Fund
Money Market Fund
Bond Fund 3.35
Prepayment Fund -
Reserve Fund 853 Money Market Fund 0.00%

0.00%
24,025.56
24,033.41$
CFD No. 2000-02 Rancho Cucamonga Corporate Park Rancho Cucamonga 2015 CFD2000-2 AGY Special Tax Fund
Money Market Fund
856 Money Market Fund
856 Money Market Fund
Money Market Fund
7/30/2015
7/30/2015
7/30/2015
7/30/2015
7/30/2015
N/A
N/A
N/A
N/A
N/A
$
$
$
$
-

34.97 Bond Fund 33.95
Prepayment Fund -
Reserve Fund 857 Money Market Fund 220,612.67
220,681.59$
$CFD No. 2001-01 IA 1&2, Series A Rancho Cucamonga 2015 CFD2001-1 AGY Special Tax Fund
Money Market Fund
860 Money Market Fund
860 Money Market Fund
7/30/2015
7/30/2015
7/30/2015
N/A
N/A
N/A
-
161.34
152.35Bond Fund
I:\FINANCE\SALINA\Fiscal Agent Stmts\FY 2023-24\_Fiscal Agent Statements Workbook 23-24.xlsx Summary Report Page 1

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City of Rancho Cucamonga
Summary of Cash and Investments with Fiscal Agents
For the Month Ended
3/31/2024
Trustee and/or
Paying Agent
Purchase Maturity Cost
Bond Issue/Description Account Name
Prepayment Fund
Trust Account # Fund Investment Date Date* Yield Value
Money Market Fund 7/30/2015
7/30/2015
N/A
N/A
-
Reserve Fund 861 Money Market Fund 0.00% 320,557.12
320,870.81$
$CFD No. 2001-01 IA3, Series B Union Bank
Union Bank
Union Bank
Rancho Cucamonga 2015 CFD2001-1 AGY
Special Tax Fund
Money Market Fund
862 Money Market Fund
862 Money Market Fund
Money Market Fund
7/30/2015
7/30/2015
7/30/2015
7/30/2015
7/30/2015
N/A
N/A
N/A
N/A
N/A
-

15.62 Bond Fund 14.74
Prepayment Fund -
Reserve Fund 863 Money Market Fund 0.00%

0.00%

0.00%
31,122.59
31,152.95$
$CFD No. 2006-01 Vintner's Grove Rancho Cucamonga 2015 CFD2006-1 AGY Special Tax Fund
Money Market Fund
869 Money Market Fund
869 Money Market Fund
Money Market Fund
7/30/2015
7/30/2015
7/30/2015
7/30/2015
7/30/2015
N/A
N/A
N/A
N/A
N/A
-
115.27
Bond Fund 108.41
Prepayment Fund -
Reserve Fund 870 Money Market Fund 136,574.13
136,797.81$
$CFD No. 2006-02 Amador on Rt. 66 Rancho Cucamonga 2015 CFD2006-2 AGY Special Tax Fund
Money Market Fund
871 Money Market Fund
871 Money Market Fund
Money Market Fund
7/30/2015
7/30/2015
7/30/2015
7/30/2015
7/30/2015
N/A
N/A
N/A
N/A
N/A
-

68.29 Bond Fund 64.25
Prepayment Fund -
Reserve Fund 872 Money Market Fund 82,670.71
82,803.25$
TOTAL CASH AND INVESTMENTS WITH FISCAL AGENTS $ 4,343,403.10 * Note: These investments are money market accounts which have no stated maturity date as they may be liquidated upon demand.

I:\FINANCE\SALINA\Fiscal Agent Stmts\FY 2023-24\_Fiscal Agent Statements Workbook 23-24.xlsx Summary Report Page 2

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DATE: April 17, 2024
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Matt Burris, AICP, Deputy City Manager, Community and Economic Development
SUBJECT: Consideration of an Appropriation of Funds in the Amount of $93,000 from Community Development Technical Services Fund 016 for the development of a comprehensive Development Impact Fee Study. (CITY)
RECOMMENDATION:

Staff recommends the City Council authorize an appropriation from Community Development Technical Services Fund (016) in the amount of $93,000 for a comprehensive Development Impact Fee Study
BACKGROUND:

In December 2021, the City Council adopted a comprehensive update to the City’s General Plan.

This General Plan updated the 20-year growth projections for the city, where growth is likely to occur, and infrastructure, such as streets, sidewalks, parks, libraries, fire stations, and police stations, necessary to accommodate that growth. As new development occurs in the city, each new development project is responsible for resolving the demand for new infrastructure, either by constructing the needed infrastructure or through the payment of development impact fees. These fees are then aggregated by the City and the new infrastructure is constructed. Much of a city’s infrastructure needs are the result of cumulative demands of new development and cannot feasibly be provided by any one new development project. Thus, development impact fees play a critical role in funding and delivering new infrastructure to accommodate new growth. As such, it is imperative that fees are regularly studied and updated to ensure that they align with the city’s specific infrastructure needs.

ANALYSIS:

The City’s development impact fees were last updated in 2020 and reflect the infrastructure specified by a previous General Plan with outdated growth projections. As such, a thorough analysis is needed to update infrastructure needs and establish a fee structure that adequately and appropriately captures the true costs associated with new development.

Staff is recommending the appropriation of $93,000 from Fund 016, the Community Development Technical Services Fund, to hire NBS to conduct a comprehensive analysis of the City’s infrastructure costs and update the City’s development impact fees. NBS recently completed a comprehensive review of the City’s user fees and completed the previous analysis of the City’s development impact fees. It is estimated that the analysis and fee updates will take approximately one year to develop.

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0 9
FISCAL IMPACT:

Funds will be appropriated from the Community Development Technical Services Fund (016) in the amount of $93,000 into account 1016301-5300 for the study.

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

Providing adequate, safe, and effective infrastructure to accommodate new development supports the City Council’s Core Values of providing and nurturing a high quality of life for all, promoting and enhancing a safe and healthy community for all, intentionally embracing and anticipating the future, and relentless pursuit of improvement.

ATTACHMENTS:

None

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DATE:April 17, 2024
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Ulises Benavente, Associate Engineer
SUBJECT: Consideration of the 2023 Annual Review of the Development Agreement by and Between SC Rancho Development Corp., a California Corporation and Empire Lakes Holding Company, LLC, a Delaware Limited Liability Company and the City of Rancho Cucamonga, Case No. DRC2015- 00118. (CITY)
RECOMMENDATION:

Staff recommends that the City Council approve the 2023 Annual Review of the subject Development Agreement (Agreement).

BACKGROUND:

On September 5, 2018, the City Council adopted Ordinance No. 934, approving a Development Agreement (Case No. DRC2015-00118) setting forth additional terms for the development of the Empire Lakes Golf Course, now referred to as The Resort (Project). Per Section 14 of the Agreement: Annual Review; during the term of the Agreement, City shall annually review the extent of the good faith compliance by Property Owner with the terms of this Agreement. Property owner is required to file an annual report with the City indicating information regarding compliance no later than January 7 for the previous calendar year.

ANALYSIS:

The property owners have submitted a letter dated January 10, 2024, for calendar year 2023 (Attachment 2) and have complied with the following provisions and provided the annual review below:

Agreement Section Compliance Section
Section 10 (c) – Property owners shall submit an
analysis to the City documenting the traffic impact
nexus of the Project’s for-sale single-family detached
units and condominium units relative to the
“Residential Multi-Family Attached” product for
purposes of calculating development fee impact
rates.

Property owners submitted the required analysis
to the City for review and approval. The analysis
was presented to and approved by the City
Council on November 20, 2019.

This obligation has been satisfied
Section 11 (A) – Joint Use Public Facility (JUPF) –
Property Owners will make an irrevocable offer of
dedication to the City of approximately 1.75 net
acres of land for the JUPF generally located within
The JUPF is located within development Phase
2 of the Project, north of 6th Street. Phase 2 is
currently in the planning stage and the
requirements of Section 11(A) are not complete

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0 3
Planning Area N-13 at the intersection of 7th Street
and a future street is expected to be named the
“Resort Parkway” as shown on Exhibit B to the
Agreement (the “Parcel”). The offer of dedication
shall occur by separate instrument within ninety
(90) days after (i) Property Owners have completed
full public street improvements adjacent to the
Parcel, or (ii) Property Owners have obtained a
building permit for the 2,000th residential dwelling
unit within the Property, whichever occurs first.
as of this date.

Section 11(C) – Funding – The then current
Outstanding Full amount shall be paid by Property
Owners concurrent with, or prior to, the issuance of
a building permit for the 2,000th residential dwelling
unit within the Project.

The threshold for this obligation has not yet been
met.

Section 11 (D) – Construction Schedule – City shall
commence construction of the JUPF within eighteen
(18) months of Property Owners’ irrevocable offer of
dedication of the Parcel and full payment of the
Outstanding Full Amount, provided that City has
issued certificates of occupancy for, and
commercial uses occupy, at least 22,500 square
feet of non-residential building construction located
south of 6th Street.

Section 11 (D) was amended by the First
Amendment to Development Agreement on October
7, 2020 as follows:

City shall commence development of the JUPF
within eighteen (18) months of Property Owners’
irrevocable offer of dedication of the Parcel and full
payment of the Outstanding Full Amount, provided
the City has issued certificates of occupancy for at
least 22,500 square feet of non- residential building
space and 2,000 residential dwelling units within
the Subject Property.

The threshold for this obligation has not yet been
met.

Section 12 – Public Art – Property owners agree to
participate in the City’s Public Art Program and
comply with all the requirements of Chapter

17.124 of the Municipal Code and Ordinance No. 912.

On January 31, 2019, Property Owners
submitted an “Application for Installation of
Artwork on Public Property” detailing the artwork
to be installed south of 6th Street. The artwork
has a total value of $1,216,901. Additional public
art has been installed along the west side of the
Resort Parkway. Artwork in the “Outdoor Room”
area of the project was completed.

This obligation has been satisfied.

Section 13 (A) – Camp Improvements – Property
Owners shall improve an approximately 1.30-acre
private park within Planning Area N-15 (the Camp)
with the development of Phase 2 of the Project (north
of 6th Street) and not later than the issuance of a
building permit for the 2,000th dwelling unit
The Specific Plan Amendment was approved on
May 18, 2022, by the Planning Commission and
by the City Council on June 15, 2022. By the
terms of the First Amendment to the Development
Agreement upon adoption of the new Framework
Plan by the City, the requirement to construct a

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within the Project.

In the First Amendment to Development Agreement
Recital D, the City acknowledges that the
implementation of the Framework plan (as
contemplated in the First Amendment) would
eliminate the available location and need for the
Camp under section 13.A of the Original
Agreement, therefore, City acknowledges that
Sections 13.A, 13.C and clause (iii) of Section

13.B in the Original Agreement related to the Camp
should terminate if the Framework Plan is approved
by the City. In January 2021, Property Owners
submitted a Specific Plan Amendment to the City to
implement the Framework Plan which eliminated the
camp.

1.3-acre private park within Planning Area N-15,
was eliminated.

Section 13 (B) – Formation of Property Owners
Association. Prior to issuance of the first building
permit for the Project, Property Owners shall record a
declaration of covenants, conditions, and restrictions
(“CCR’s”) for the Subject property that forms a
master property owners association (the
“Association”)
The Master Declaration of Covenants,
Conditions and Restrictions and Reservation of
Easements for The Resort was recorded in the
official records of the County of San Bernardino
on November 30, 2018.

This obligation has been satisfied as it relates
to Phase 1 of the Project for the homes south of
6th Street.

Section 2.2 – Specific Plan Amendments (from First
Amendment to Development Agreement)
(A) Interim Access Condition – City agrees to
process an amendment to the Specific Plan
in order to modify Section 7.0 of Appendix A
to the Specific Plan to delete the Interim
Access Condition requirement for
construction of an interim access
connection between 4th street and the
existing intersection of Anaheim Place and
7th Street prior to the issuance of the 400th
certificate of occupancy in Phase 1 of the
Project.
(B) Street Framework – if the City Council
approves a Specific Plan amendment,
which will be processed separately from
the Specific Plan amendment in Section

2.2 above, relating to the street network,
alignments and connections within Planning
Area 1 that substantially complies with the
Framework Plan attached as Exhibit B, then
(iii) Sections

13.A and 13.C and clause (iii) of Section

13.B in the Original Agreement related to
the Camp shall terminate and the Camp
shall cease to be a part of the Project.

The Amendment to the Specific Plan deleting the
condition requiring the construction of an interim
access road was approved by the City Council on
September 16, 2020.

The Specific Plan amendment for the Framework
Plan was submitted by Property Owners to the
City in January 2021. The specific Plan
Amendment was approved by the Planning
Commission on May 18, 2022, and by the City
Council on June 15, 2022. Pursuant to the terms
of the First Amendment to the Development
Agreement, the obligation to construct The Camp
was terminated and The Camp is no longer part of
the Project.

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ENVIRONMENTAL ANALYSIS:

Pursuant to the California Environmental Quality Act (CEQA), the City certified an Environmental Impact Report (EIR) SCH No. 20150410083 on May 18, 2016, which analyzed the potential environmental impacts of the Project and related approvals.

FISCAL IMPACT:

Per the Agreement, Offset Development Impact Fees (DIFs), includes the amount of Police DIFs, Library DIFs, and Community and Recreation Center DIFs collected within the service area.

Under the Agreement, Offset DIFs are credited toward the construction of a Joint Use Public Facility (JUPF) conditioned to be funded by the master developer. At the time of the Agreement, the developer and City agreed to an amount of $11,000,000 to be funded by the developer toward the JUPF in addition to the dedication of the land for the facility. This agreed-upon amount is increased annually at the end of each reporting year based upon the Engineering News Record (ENR) Construction Index. The increase to the ENR for reporting year 2023 is 8.8%.

This Project includes 331 units that were permitted through calendar year 2023, 435 units in 2022 632 units in 2021, 208 units in 2020, and 103 units in 2019. In total, 1,709 units have been permitted.

The Offset DIFS collected through the end of 2023 within the development (Zone 1) and the service area (Zone 2) as described in the Agreement are shown in the following table:

ENR 2018-2019 = 0.1% ENR 2020 = No Increase ENR 2021 = 7.6% JUPF Deposit:
$11,011,000
JUPF Deposit:
$10,793,808
JUPF Deposit:
$11,165,876
Fees Collected:

Zone 1
Library $44,996
Police $21,246
Community & Rec $135,912
Fees Collected:

Zone 1
Library $89,648
Police $43,056
Community & Rec $269,568
Fees Collected:

Zone 1
Library $86,200
Police $41,400
Community & Rec $259,200
Zone 2
Library
Police
Community & Rec
$632
$12,504
$1,902
Zone 2
Library
Police
Community & Rec
$0
$14,328
$0
Zone 2
Library
Police
Community & Rec
$0
$539
$0
Remaining Deposit
$10,793,808
Remaining Deposit:
$10,377,208
Remaining Deposit:
$10,778,537

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ENR 2022 = 7.6% ENR 2023 = 8.8%
JUPF Deposit:
$11,597,706
JUPF Deposit:
$12,121,715
Fees Collected:

Zone 1
Library $101,716
Police $48,852
Community & Rec $305,856
Fees Collected:

Zone 1
Library $142,661
Police $68,517
Community & Rec $428,976
Zone 2
Library
Police
Community & Rec
$0
$0
$0
Zone 2
Library
Police
Community & Rec
$0
$3,170
$0
Remaining Deposit
$11,141,282
Remaining Deposit:
$11,478,391
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addresses the City Council’s vision of building a world class community with an ongoing collection of funds to provide for Police, Library and Community Services to residents and businesses in and around The Resort development.

ATTACHMENTS:

Attachment 1 - Vicinity Map
Attachment 2 - 2023 Annual Review Letter

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ATTACHMENT 1
Vicinity Map
DRC2015-00118

NOT TO SCALE
Project Site

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ATTACHMENT 2

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DATE:April 17, 2024
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Ulises Benavente, Associate Engineer
SUBJECT: Consideration of the 2023 Annual Review of the Development Agreement by and Between Speedway Commerce Center Development, LLC a Delaware Limited Liability Company and the City of Rancho Cucamonga, Case No. DRC2021-00175, and the 2022 and 2023 Annual Review of the Development Agreement by and Between Bridge Point Rancho Cucamonga, LLC and the City of Rancho Cucamonga, Case No.

DRC2021-00180. (CITY)
RECOMMENDATION:

Staff recommends that the City Council approve the Annual Reviews of the subject Development Agreements (Agreements).

BACKGROUND:

On January 19, 2022, the City Council adopted Ordinance 993, approving a Development Agreement (Case No. DRC2021-00175) setting forth additional terms for the development of two (2) new industrial buildings totaling 655,878 square feet on a 35-acre project site located approximately 650 feet east of Etiwanda Avenue and North of Napa Street.

On October 20, 2021, the City Council adopted Ordinance 987, approving a Development Agreement (Case No. DRC2021-00180) setting forth additional terms for the development of two (2) new industrial warehouse buildings totaling approximately 2,175,000 square feet located on the north side of 4 th Street, between Santa Anita Avenue and Etiwanda Avenue, and construction of one (1) new north-south street which will connect 4th Street and 6th Street.

Per Section 13 of both subject Agreements: Annual Review, during the term of the Agreements, the City shall annually review the extent of the good faith compliance by Property Owner with the terms of this Agreement. The property owner is required to file an annual report with the City indicating information regarding compliance no later than 60 days prior to the anniversary of the effective date.

ANALYSIS:

The property owners of Speedway Commerce Center Development, LLC have submitted a letter dated March 20, 2024, for calendar year 2023 (Attachment 2) and have complied with the following provisions and provided the annual review below:

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0 8
Year 2023
Agreement Section Compliance Section
Section 9 (A) – General Standards and Restrictions
Pertaining to Development of the Site
The key accomplishment during the 1st quarter
involved the successful relocation of the Southern
California Edison (SCE) electrical transmission
poles and lines that ran through the site and
impeded the completion of grading and ultimate
construction of Building A.

Site grading proceeded during the early part of the
1st quarter and certified pads were completed for
both Building A and Building B. Slab pours were
completed for Building B and approximately 50%
of the slab for Building A was completed.

Significant work also proceeded on installation of
the underground containment chambers as part of
the storm drain system. Wall panels for Building B
were poured to 50% completion by the end of the
quarter.

In the 2nd quarter, wall panels were fully lifted on
both buildings. Structural steel was placed to 90%
completion and installation of the structural roof
system was commenced. Permits were also
obtained for offsite street improvements and the
electrical main line extension to serve the building.

Work to install new water facilities and services for
both buildings was commenced.

In the 3rd quarter, the structural roof system was
completed on both buildings and the roof
membrane was installed on Building A. License
agreements and permits were completed with
BNSF Railroad, to allow power and sewer line to
be extended under the rail line at Napa Street.

In the 4th quarter, finish work was completed for
both buildings, exterior painting, glass and doors,
landscaping, site fencing, sewer connections were
finalized. Offsite improvements were completed,
including the installation of streetlights and the
cap paving of the northern half of Napa Street.

Section 11 (B) (i,v) – Community Benefit Fee During the 1st quarter of 2023, the second installment (Payment 2) of the Community
Benefit Fee in the amount of $2,150,000 was
paid.

During the 3rd quarter, the public art piece was
delivered and installed at the site that will satisfy
the public art requirement.

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Section 11 (C) (ii) – Traffic Improvements During the 4th quarter, the Operating Memorandum was executed to facilitate the
payment of In-Lieu fees for certain traffic
improvements contemplated under this section.

Such fees, in the amount of $2,780,311.64 were
remitted to satisfy this requirement under the
Development Agreement.

Section 11 (D) – Fair Share Payment in lieu of
Remaining Traffic Improvement
Full payment was made for the Traffic
improvement Fair Share in the amount of
$756,476.59 during the 2nd quarter.

Section 11 (E) – New Public Street During the 4th quarter, the new public street, Via Maris Place, was completed.

Section 11 (G) – Solar Panels and Purchase
Agreement
During the 3rd quarter, the Power Purchase
Agreement (PPA) was executed with Rancho
Cucamonga Municipal Utility (RCMU) for the
provision of power generated by the rooftop solar
collector system located on Building A.

Section 11 (K) – Undergrounding In-Lieu Fee Full payment was made for the Undergrounding In-Lieu Fee in the amount of $1,400,000 during
the 2nd quarter.

Section 11 (H) – RCMU Connection During the 3rd quarter, permit was obtained from RCMU for the electrical main line extension to
serve the buildings.

In the 4th quarter, final power and fiber services
were connected to the RCMU system and both
buildings were energized.

The property owners of Bridge Point Rancho Cucamonga, LLC have submitted letters dated February 23, 2023, for calendar year 2022 (Attachment 3) and April 1, 2024 (Attachment 4), for calendar year 2023 and have complied with the following provisions and provided the annual review below for each year:

Year 2022
Agreement Section Compliance Section
Section 9 – General Standards and Restrictions
Pertaining to Development of the Site
As of December 31, 2022, Building No. 1’s
foundations and concrete slab have been
completed and the wall panel installation is 85
percent complete.

Building No. 2’s wall panels and roof framing are
complete, and the roofing membrane is 70 percent
complete. Site work grading has commenced
around Building No. 2 and the northern area of the
Project site.

Section 11 (A) – Material Handling Equipment To be completed with execution of a tenant lease (There is currently no tenant for the
Project).

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2 3
0 8
Section 11 (B) – Community Benefit Fee Payments are current. Payment No. 1 totaling three million dollars ($3 million) was paid to the
City of Rancho Cucamonga upon issuance of a
grading permit. The next payment will be due
upon Certificate of Occupancy.

Section 11 (C) – Traffic Improvements In progress. Prior to issuance of the grading permit, off-site plans were submitted that met or
exceed the ninety (90%) design stage for
Catherine Bridge Place, 4th Street, and 6th Street.

Plans for the traffic improvements identified in
Paragraph C (ii) have been submitted to Caltrans,
and coordination with Caltrans is ongoing.

Section 11 (D) – Fair Share Payment for Remaining
Improvements
Fair share contribution of $37,089 paid in
February 2022, prior to the deadline of issuance
of the first certificate of occupancy.

Section 11 (E) – New Public Street In progress. Plans were submitted and approved by the City in early August 2022, and construction
of Catherine Bridge Place is currently underway.

Section 11 (F) – 6th Street At-Grade Crossing
Contribution
Completed. One million dollars ($1,000,000) was
paid as an in-lieu fee to the City and contribution
toward the 6th Street Crossing.

Section 11 (G) – Financing District Completed. Bridge Point Rancho Cucamonga, LLC voted in favor of the Community Facilities
Districts established by the City.

Section 11 (H) – Solar Panels and Purchase
Agreement
In progress. The power purchase agreement is
currently being finalized with Rancho Cucamonga
Municipal Utility (RCMU) for RCMU’s market rate
purchase of solar energy for 25 years.

Section 11 (I) – RCMU Connection In progress by the City. In August 2022, the City’s anticipated completion date for the RCMU
infrastructure was December 2022.

Section 11(J) – Other City Fees Payments are current by the City. All City fees have been paid as required. Plans for the on-site
public art are being finalized and are anticipated
to be submitted to the City for final review in the
first quarter of 2023.

Section 11 (K) – MMRP Compliance Costs Bridge Point Rancho Cucamonga, LLC will continue to reimburse the City as needed for
MMRP compliance costs.

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2 3
0 8
Year 2023
Agreement Section Compliance Section
Section 9 – General Standards and Restrictions
Pertaining to Development of the Site
The project’s construction has made significant
progress and was completed in December 2023.

Temporary Certificate of Occupancies were issued
on December 18, 2023 for both buildings.

Section 11 (A) – Material Handling Equipment Complete; compliance with provisions included in tenant lease agreements.

Section 11 (B) – Community Benefit Fee Payments are current. Payments for 2a and 2b totaling One Million Dollars ($1 Million) were paid
to the City of Rancho Cucamonga on August 2,
2023.

Section 11 (C) – Traffic Improvements The traffic signal improvements were substantially completed on December 18, 2023.

Section 11 (D) – Fair Share Payment for Remaining
Improvements
Completed in 2022. Fair share contribution was
paid.

Section 11 (E) – New Public Street The construction of Catherine Bridge Place was completed on December 18, 2023.

Section 11 (F) – 6th Street At-Grade Crossing
Contribution
Completed in 2022. In-lieu fee to the City and
contribution toward the 6th Street Crossing was
paid.

Section 11 (G) – Financing District Completed in 2022. Bridge voted in favor of the Community Facilities Districts established by the
City.

Section 11 (H) – Solar Panels and Purchase
Agreement
The Power Purchase Agreement was fully
executed on October 24, 2023. Implementation of
solar is in progress.

Section 11 (I) – RCMU Connection RCMU completed their permanent power to the project on November 28, 2023.

Section 11(J) – Other City Fees Payments are current. All City fees have been paid as required.

Section 11 (K) – MMRP Compliance Costs Bridge will continue to reimburse the City as needed for MMRP compliance costs.

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ENVIRONMENTAL ANALYSIS:

Pursuant to the California Environmental Quality Act (CEQA) and City’s local CEQA Guidelines, the City staff prepared Environmental Impact Report SCH No. 2020090076 for Case No.

DRC2021-00175 and Environmental Impact Report SCH No. 2020100056 for Case No.

DRC2021-00180 which analyzed the potential environmental impacts of the proposed projects and identify mitigation measures and alternatives that may be adopted to reduce or eliminate impacts.

FISCAL IMPACT:

Per the agreement, the Property Owner of Speedway Commerce Development, LLC has provided the following:

Year 2023:
- Community Benefit Fee Payment No. 2 of $2,150,000
- In-Lieu payment fee for certain traffic improvements of $2,780,311.64 - Traffic improvement Fair Share payment of $756,476.59 - Undergrounding In-Lieu Fee Payment of $1,400,000
Per the agreement, the Property Owner of Bridge Point Rancho Cucamonga, LLC has provided the following:

Year 2022:
- Community Benefit Fee Payment No. 1 of $3,000,000
- Traffic improvements Fair Share Fee payment of $37,089 - 6th Street At-Grade Crossing contribution in-lieu fee payment of $1,000,000 Year 2023:
- Community Benefit Payments No. 2a & 2b totaling $1,000,000 COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addresses the City Council’s vision of building a world class community by providing ongoing coordination to ensure construction of high-quality public improvements.

ATTACHMENTS:

Attachment 1 - Vicinity Maps
Attachment 2 - 2023 Speedway Commerce Center Development, LLC Annual Review Letter Attachment 3 - 2022 Bridge Point Rancho Cucamonga, LLC Annual Review Letter Attachment 4 - 2023 Bridge Point Rancho Cucamonga, LLC Annual Review Letter

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ATTACHMENT 1
Vicinity Map
DRC2021-00175

NOT TO SCALE

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Vicinity Map
DRC2021-00180

NOT TO SCALE

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SPEEDWAY COMMERCE CENTER DEVELOPMENT, LLC
901 Via Piemonte, Suite 175
Ontario, CA 91764
March
20, 2024
Via F
edEx and E-mail Delivery
John Gillison, City Manager
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA 91729
Email: [email protected]
RE: ANNUAL R
EVIEW
Development Agreement No. DRC2021-00175 Regarding the Speedway Commerce Project, Rancho Cucamonga, California by and between Speedway Commerce Center Development, LLC, a Delaware limited liability company (“ Developer”) and the City of Rancho Cucamonga, a California municipal corporation (“City”) dated February 16, 2022.

Dear Mr. Gillison:

Pur
suant to Section 13 of th e Development Agreement , Developer hereby provide s it s annual review of the Project:

In the 1st quarter of 2023, the second installment (Payment 2) of the Community Benefit Fee was made in the amount of $2,150,000. Site grading proceeded during the early part of the 1st quarter and certified pads wer e completed for both Building A and Building B. Slab pours were completed for Building B and approximately 50% of the slab for Building A was completed.

Significant work also proceeded on installation of the underground containment chambers as part of the storm drain system. Wall panels for Building B were poured to 50% completion by the end of the quarter.

The ke
y accomplishment during the 1st quarter involved the successful relocation of the Southern California Edison (SCE) electrical transmission poles and lines that r an through the site and impeded the completion of grading and ultimate construction of Building A . Subsequent to the relocation of the electrical lines, the site was graded and construction proceeded.

In th
e 2nd quarter, full payments we re made for the Undergrounding In- Lieu Fee ($1,400,000) and Traffic Improvement Fair Share ($756,476.59) respectively. Wall panels were fully lifted on both buildings. Structural steel was placed to 90% completion and installation of the structural roof system was commenced. Permits were also obtained for offsite street improvements and the electrical main line extension to serve the building.

Off
site water plans were approved by the Fontana Water Company and the work to install new water facilities and services for both buildings was commenced.

ATTACHMENT 2

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City of Rancho Cucamonga
March 20, 2024

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D
uring the 3 rd quarter of 2023, the public art piece was delivered to California and installed at the site. The Power Purchase Agreement (PPA) was also executed with Rancho Cucamonga Municipal Utility (RCMU) for t he provision of power generated by the rooftop solar collector system located on Building A.

T
he structural roof system was completed on both buildings in the 3 rd quarter and the roofing membrane was installed on Building A . Permits were also obtained f rom Cucamonga Valley Water District (CVWD) and Rancho Cucamonga Municipal Utility (RCMU) respectively for offsite sewer improvements and the electrical main line extension to serve the buildings.

Th
e major accomplishment during the 3rd quarter involved completion of license agreements and the issuance of jack-and-bore permits from BNSF Railroad, to allow power and sewer lines to be extended under the rail line at Napa Street.

D
uring the 4th quarter, the Operating Memorandum was executed to facilitate the payment of In- Lieu fees for certain traffic improvements contemplated under Section 11.(C.)(ii.) of the Development Agreement. Such fees, in the amount of $2,780,311.64 were remitted to satisfy this requirement under the DA.

Fi
nish work was completed on both buildings in the 4th quarter. Exterior painting was completed, exterior glass and doors were installed, l andscaping was finalized, and site fencing was placed.

Finish work on offsite improvements was also completed, including the installation of streetlights and the cap paving of the northern half of Napa S treet. The new public street, Via Maris Place, was also completed during this period.

M
ost significantly, during the 4 th quarter, final power and fiber services were connected to the RCMU system (pursuant to requirements under the Development Agreement) and both buildings were energized. Sewer connections to both buildings were also completed.

P
roject construction on the shell buildings is now 100% complete. During the 4th quarter of 2023, a lease was executed with a Fortune-100/Global-500 tenant to occupy 100% of Building B .

Build-to-Suit tenant improvements are currently underway and the lease will commence in August, 2024.

S
hould you have any questions, please do not hesitate to call John Grace at 909-256-5924.

S
incerely,
S

PEEDWAY COMMERCE CENTER DEVELOPMENT, LLC,
a Delaware limited liability company
B
y: _____________________________
Scott Morse
Executive Vice President

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February 23, 2023
VI

A EMAIL
S
ean McPherson
Senior Planner,
Planning Department
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA
91730
RE: Bridge P oint Rancho Cucamonga Project - 2022 Annual Report for Development Agreement
D
ear Mr. McPherson,
C
onsistent with the terms of the Bridge Point Rancho Cucamonga Development Agreement, this letter documents the good faith efforts of Bridge Point Rancho Cucamonga, LLC (“Bridge”) to comply with the Developer Obligations identified in Section 11 for the period of time beginning December 3, 2021 through December 31, 2022. The Project’s construction has made significant progress. As of December 31, 2022, Building 1’s foundations and concrete slab have been completed and the wall panel installation is 85 percent complete. Building 2’s wall panels and roof framing are complete and the roofing membrane is 70 percent complete. Sitework grading has commenced around Building 2 and the northern area of the Project site. The remaining permits that have been submitted and remain open include the Tenant Improvements for both Buildings 1 and 2, the encroachment permit with the City of Ontario for the traffic signal improvements, and the final RCMU utility plans.

T
he following describes the status of Bridge’s compliance with the Development Agreement’s Section 11 obligations:

A. M
aterial Handling Equipment – To be completed with execution of a tenant lease. (There is currently no tenant for the Project).

B. Co
mmunity Benefit Fee – Payments are current. Payment 1 totaling three million dollars ($3 million) was paid to the City of Rancho Cucamonga upon issuance of a grading permit. The next payment will be due upon Certificate of Occupancy.

C. Traffic Improvements – In progress. Prior to issuance of the grading permit, Bridge submitted off-site plans that meet or exceed the ninety (90%) design stage for C
atherine Bridge Place, 4th Street, and 6th Street. Plans for the traffic improvements identified in Paragraph C(ii) have been submitted to Caltrans, and coordination with Caltrans is ongoing.

D
. Fair Share Payment for Remaining Improvements – Fair share contribution of $37,089 paid in February 2022, prior to the deadline of issuance of the first certificate of ATTACHMENT 3

Page 123 ends

occupancy.

E. N
ew Public Street – In progress. Plans were submitted and approved by the City in early August 2022, and construction of Catherine Bridge Place is currently underway.

F. 6th Street At-Grade Crossing Contribution – Complete. One million dollars ($1,000,000) was paid as an in-lieu fee to the City and contribution toward the 6th Street Crossing.

G. Financing District – Complete. Bridge voted in favor of the Community Facilities Districts established by the City.

H. Solar Panels and Purchase Agreement – In progress; the power purchase agreement is currently being finalized with Rancho Cucamonga Municipal Utility for R
CMU’s market rate purchase of solar energy for 25 years.

I. RCMU Connection – In progress by the City. In August 2022, the City’s anticipated completion date for the RMCU infrastructure was December 2022.

J. Other City Fees – Payments are current. All City fees have been paid as required.

Plans for the on-site public art are being finalized and are anticipated to be submitted to the City for final review in the first quarter of 2023.

K. MMRP Compliance Costs – Bridge will continue to reimburse the City as needed for MMRP compliance costs.

Bridge appreciates the City’s ongoing partnership and cooperation, and looks forward to working with the City on completion of the Bridge Point Rancho Cucamonga Project.

Sin
cerely,
H
eather Crossner
Senior Vice President
cc J
ason Welday, City of Rancho Cucamonga
Mario Estrada, City of Rancho Cucamonga
Brian Sandona, City of Rancho Cucamonga
Tom Fitzpatrick, Bride Point Rancho Cucamonga, LLC
Jason Giannantonio, Bride Point Rancho Cucamonga, LLC
11100 Santa Monica Boulevard, Suite 700, Los Angeles, California 90025 bridgeindustrial.com

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April 1, 2024
VI

A EMAIL
J
ason Welday
Director of Engineering
Services
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA
91730
RE: Bridge P oint Rancho Cucamonga Project - 2023 Annual Report for Development Agreement
D
ear Mr. Welday,
C
onsistent with the terms of the Bridge Point Rancho Cucamonga Development Agreement, this letter documents the good faith efforts of Bridge Point Rancho Cucamonga, LLC (“Bridge”) to comply with the Developer Obligations identified in Section 11 for the period of time beginning December 3, 2022 through December 31, 2023. The Project’s construction has made significant progress and was substantially completed in December 2023 and the Temporary Certificate of Occupancies were issued on December 18, 2023 for both buildings.

T
he following describes the status of Bridge’s compliance with the Development Agreement’s Section 11 obligations:

A. M
aterial Handling Equipment – Complete; compliance with provisions included in tenant lease agreements.

B. Co
mmunity Benefit Fee – Payments are current. Payments for 2a and 2b totaling one million dollars ($1 million) were paid to the City of Rancho Cucamonga on August 2, 2023.

C. Traffic Improvements – Complete. The Traffic Signal Improvements were substantially complete on December 18, 2023.

D
. Fair Share Payment for Remaining Improvements – Fair share contribution of $37,089 paid in February 2022, prior to the issuance of the first certificate of occupancy.

E. New Public Street – Complete. The construction of Catherine Bridge Place was completed on December 18, 2023.

F. 6th Street At-Grade Crossing Contribution – Complete. One million dollars ($1,000,000) was paid as an in-lieu fee to the City and contribution toward the 6th Street Crossing.

ATTACHMENT 4

Page 125 ends

G. Financing District – Complete. Bridge voted in favor of the Community Facilities Districts established by the City.

H. Solar Panels and Purchase Agreement – Complete. The Power Purchase Agreement was fully executed on October 24, 2023; implementation of solar in progress.

I. RCMU Connection – Complete. RCMU completed their permanent power to the project on November 28, 2023.

J. Other City Fees – Payments are current. All City fees have been paid as required.

K. MMRP Compliance Costs – Bridge will continue to reimburse the City as needed for MMRP compliance costs.

Bridge appreciates the City’s ongoing partnership and cooperation and looks forward to working with the City on completion of the Bridge Point Rancho Cucamonga Project.

Sincerely,

Heather Crossner
Senior Vice President

cc T om Fitzpatrick, Bridge Point Rancho Cucamonga, LLC Jason Giannantonio, Bridge Point Rancho Cucamonga, LLC

11100 Santa Monica Boulevard, Suite 700, Los Angeles, California 90025 bridgeindustrial.com

Page 126 ends

DATE: April 17, 2024
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Matt Marquez, Planning and Economic Development Director Flavio Nunez, Management Analyst II
SUBJECT: Consideration of Approval and Execution of a Purchase and Sale Agreement Between the City of Rancho Cucamonga and the Abeyratne Family for Property Commonly Known as 9575 San Bernardino Road, APN 0208-151-05-0000 and Authorize the Expenditure and
Appropriation of Funds for the Purchase, Due Diligence and Closing Costs of the Property in the Amount of $793,000.00 From Economic Development Property Reserve (001) (CITY)
RECOMMENDATION:

Staff recommends the City Council approve the Purchase and Sale Agreement and authorize an appropriation from Economic Development Property Reserve (001) in the amount of $793,000.00 for the acquisition, due diligence and closing costs for the property at 9575 San Bernardino Road (Subject Property), and authorize the City Manager to execute documents related to the purchase and sale of the property.

BACKGROUND:

The Subject Property located at 9575 San Bernardino Road is approximately .39 acres in size and includes a 1,537 square foot vacant building. The Subject Property is adjacent to City owned land to the west, south and east (See Location Map). The Subject Property including the City owned parcels are zoned City Corridor 1 within the Form Based Code. This Land Use designation provides for a mix of moderate development intensities. Uses include medium- and medium-high density residential and a broad range of commercial uses including general retail, personal services, banks, restaurants, cafes, and offices. Uses may be in freestanding or mixed-use buildings and projects.

ANALYSIS:

The Subject Property has been vacant and abandoned for over 10-years. Vacant abandoned properties such as these can sometimes pose significant costs to public health, property values and more. Unfortunately, the size of property has been a major obstacle in preventing redevelopment of the site. The property going on the market for sale presented an opportunity for the City to consider acquiring the site. While no specific project has been identified for the Subject Property, acquisition of the site would allow the City to assemble property that is currently adjacent to City owned land resulting in a larger and more efficient development site.

FISCAL IMPACT:

Funds for the property purchase, including the purchase price, closing costs, and environmental

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2 3
0 5
assessment will initially be appropriated from the Economic Development Property Reserve in Fund 001 into account 1025001-5600. The City will reimburse the Economic Development Property Reserve for the acquisitions costs using funds from the Permanent Local Housing Allocation Program, previously awarded to the City by the State Department of Housing and Community Development (HCD) but which the City has not yet received. Those funds are anticipated to be received before the end of June 2024. If the funds are less than the purchase cost, the remaining costs will be reimbursed with Pro Housing Incentive Program funds, which the City has applied for, if awarded to the City, which should also happen in June 2024.

A summary of the costs associated with the acquisition of the property are outlined below.

DESCRIPTION COST
Purchase Price $ 781,500.00
Estimated Closing Cost (Inc. title & escrow fees) $ 5,000.00 Environmental Investigation $ 6,500.00
Total $ 793,000.00
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

Acquisition of the Subject Property achieves the City Council’s goal to enhance the City’s premier community status. As the City matures, there is less developable land that allows the City to expand housing opportunities in the community. The acquisition of the Subject Property provides the City the opportunity to assemble small lots for a more feasible development and achieve the goals of the General Plan.

ATTACHMENTS:

Attachment 1 – Location Map
Attachment 2 – Purchase and Sale Agreement

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Foothill Blvd.

Klusman Ave.

P4
P1 P2
Property Detail
Property P1
Owner: City of Rancho Cucamonga, FD
Address: 9547 San Bernardino Rd.

APN: 0208-151-07-0000
Size: .81 ac.

Zoning: CO1 Corridor 1/Form Based Zone
P
roperty P2
Owner: City of Rancho Cucamonga, FD
Address: 9561 San Bernardino Rd.

APN: 0205-151-17-0000
Size: .56 ac.

Zoning: CO1 Corridor 1/Form Based Zone
P
roperty P3
Owner: City of Rancho Cucamonga
Address: 9591 San Bernardino Rd.

APN: 0208-151-24-0000
Size: 1.10 ac.

Zoning: CO1 Corridor 1/Form Based Zone
P
roperty P4 (Subject Property For Sale)
Owner: Abeyratne Family
Address: 9575 San Bernardino Rd.

APN: 0208-151-05-0000
Bldg. Size: 1,537 sf.

Size: .39 ac.

Zoning: CO1 Corridor 1/Form Based Zone
P3

LOCATION MAP
Attachment 1

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-1-
11231-0001\2931043v2.doc

AGREEMENT FOR PURCHASE AND SALE AND

JOINT ESCROW INSTRUCTIONS
This AGREEMENT FOR PURCHASE AND SALE AND JOINT ESCROW
INSTRUCTIONS (“Agreement”) is dated as of _________________, 2024, and is entered into by and between DESHAN ABEYRATNE, an individual, NIKUKSHA ABEYRATNE, an individual, ISHIKA ABEYRATNE, an individual, and DYLAN ABEYRATNE, an individual (collectively, and jointly and severally, “Seller”), and CITY OF RANCHO CUCAMONGA (“Buyer”). Buyer and Seller are sometimes individually referred to herein as “Party” and collectively as the “Parties”.

RECITALS
A. Seller is the owner of the land described in the form of grant deed attached hereto as Exhibit 1 and the improvements thereon (collectively, the “Property”).

B. Seller desires to sell the Property to Buyer, and Buyer desires to purchase the Property from Seller upon and subject to the terms and conditions hereinafter set forth.

In consideration of $10 paid by Buyer to Seller, the mutual covenants contained herein, and other valuable consideration, the adequacy of which is hereby acknowledged, the Parties agree as follows:

AGREEMENT

1. Agreement to Sell and Purchase. Seller shall sell the Property to Buyer, and Buyer shall purchase the Property from Seller, upon the terms and conditions hereinafter set forth.

2. Purchase Price. The purchase price for the Property shall be Seven Hundred Eighty-One Thousand Five Hundred and No/100 Dollars ($781,500.00) (“Purchase Price”).

3. Deposit. Promptly after the opening of Escrow under Section 4 below, Buyer shall deliver to escrow funds in the amount of Twenty Five Thousand and NO/100 Dollars ($25,000.00) which shall be held as an earnest money deposit under the Escrow pursuant to the terms and provisions hereof (the “Deposit”).

The Deposit shall be: (a) applicable to the Purchase Price at the Close of Escrow; (b) refunded to Buyer if Escrow does not close due to any reason other than Buyer’s uncured default under this Agreement; or (c) retained by Seller as liquidated damages for Buyer’s uncured default if Buyer defaults and does not cure the default.

IF CLOSING FAILS TO OCCUR SOLELY BECAUSE OF BUYER’S UNCURED

DEFAULT, SELLER WILL BE DAMAGED AND WILL BE ENTITLED TO

COMPENSATION FOR THOSE DAMAGES, BUT SUCH DAMAGES WILL BE EXTREMELY DIFFICULT AND IMPRACTICAL TO ASCERTAIN. BUYER DESIRES

TO LIMIT THE AMOUNT OF DAMAGES FOR WHICH BUYER MIGHT BE LIABLE SHOULD BUYER BREACH THIS AGREEMENT. BOTH BUYER AND SELLER WISH

TO AVOID THE COSTS AND LENGTHY DELAYS THAT WOULD RESULT IF DocuSign Envelope ID: 37F99F5A-67CF-467D-9A84-186C131CB477 DocuSign Envelope ID: 624D8007-5F99-4A2A-9B15-17FD8220C584 Attachment 2

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-2-
11231-0001\2931043v2.doc

SELLER FILED A LAWSUIT TO COLLECT ITS DAMAGES FOR A BREACH OF THIS AGREEMENT. IF CLOSING FAILS TO OCCUR BECAUSE OF BUYER’S UNCURED

DEFAULT, THEN THE DEPOSIT SHALL BE DEEMED TO CONSTITUTE A REASONABLE AND FINAL ESTIMATE OF SELLER’S DAMAGES AND SHALL BE RETAINED BY SELLER AS LIQUIDATED DAMAGES AS SELLER’S SOLE AND EXCLUSIVE REMEDY. THE PARTIES ACKNOWLEDGE THAT THE PAYMENT OF

SUCH LIQUIDATED DAMAGES IS NOT INTENDED AS A FORFEITURE OR PENALTY WITHIN THE MEANING OF CALIFORNIA CIVIL CODE SECTIONS 3275 OR 3369, BUT IS INTENDED TO CONSTITUTE LIQUIDATED DAMAGES TO SELLER PURSUANT TO CALIFORNIA CIVIL CODE SECTIONS 1671, 1676 AND 1677.

4. Escrow Company; Title Company; Opening of Escrow. No later than five (5) business days after the execution of this Agreement, Buyer and Seller shall deliver a copy of this executed Agreement to, and open an escrow (“Escrow”) with United Trust Escrow, 14758 Pipeline Avenue, Suite A, Chino Hills, CA 91709, Attn: Karen Lam, Escrow Officer (909/361 -4772; [email protected]) (“Escrow Holder”). Escrow Holder shall notify Buyer and Seller, in writing, of the escrow number for the Escrow.

The title company (“Title Company”) shall be Commonwealth Land Title Insurance Company, 601 South Figueroa Street, Suite 4000, Los Angeles, CA 90017, Attn: CRYSTAL LEYVAS, VP (213/220- 3059; [email protected])

4.1 Escrow Instructions. The deposit with Escrow Holder of a copy of a fully executed original (or copies of executed counterpart originals) of this Agreement shall constitute authorization and instruction to Escrow Holder to act in accordance with the terms of this Agreement. The parties may submit additional escrow/closing instructions consistent with this Agreement to Escrow to facilitate the closing, and the parties acknowledge that Escrow Holder may also require that its own standard form escrow instructions, consistent with this Agreement, be executed by the parties.

4.2 Closing Date. Subject to the satisfaction of the conditions to closing, the Escrow shall close on or before the date that is fifteen (15) days after the end of the Due Diligence Period described in Section 6.1.1 below (“Closing Deadline”).

4.3 Deposits by Buyer. Buyer shall deposit with Escrow Holder the following items no later than one (1) business day prior to the estimated closing date:

4.3.1 The Purchase Price less the Deposit, plus any additional funds as are required to pay costs and fees allocated to Buyer on the estimated settlement statement that is to be prepared by Escrow Holder and delivered to Buyer and Seller for their approval, prior to the close of Escrow.

4.3.2 A Certificate of Acceptance for the Grant Deed, duly executed and acknowledged, for recording with the Grant Deed.

4.3.3 All other funds and documents as may be reasonably required by Escrow Holder or the Title Company to close the Escrow in accordance with this Agreement.

DocuSign Envelope ID: 37F99F5A-67CF-467D-9A84-186C131CB477 DocuSign Envelope ID: 624D8007-5F99-4A2A-9B15-17FD8220C584

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-3-
11231-0001\2931043v2.doc

4.4 Deposit of Documents by Seller. Seller shall deposit with Escrow Holder the following items no later than one (1) business day prior to the estimated closing date:

4.4.1 The Grant Deed, duly executed by Seller and acknowledged.

4.4.2 A completed California Franchise Tax Board Form 593 -W showing no California state tax withholding is required, and a Federal “Foreign Investment in Real Property Tax Act” affidavit certifying that the Seller is not a “foreign person” as defined in the Internal Revenue Code, such that no federal tax withholding is required.

4.4.3 All other documents as may reasonably be required by Escrow Holder to close the Escrow in accordance with this Agreement.

4.5 All real property taxes and assessments or bonds against the Property which are liens and unpaid as of the Closing Date ( i.e., for the 6 month property tax billing period in which the Closing Date occurs) shall be paid by Seller, except that any assessments payable in installments shall be prorated. Buyer is exempt from property taxes; consequently, Buyer will not take title subject to any property taxes, or title exception for property taxes.

5. Escrow Holder’s Obligations.

5.1 The performance of the acts set forth in this Section shall constitute the “Closing” or the “Close of Escrow” as such term is used in this Agreement. The Escrow Holder shall conduct the Closing on the Closing Date by recording and distributing the followi ng described documents and funds in the following manner:

5.1.1 Obtain from Seller documentation to place title in the condition necessary to enable conveyance pursuant to this Agreement.

5.1.2 Record any instrument delivered through the Escrow, including any required deeds and reconveyances if any such action is necessary to place record title in condition to comply with the terms of the Agreement.

5.1.3 Record the Grant Deed, with the Certificate of Acceptance.

5.1.4 Deliver to Seller in immediately available funds the sum of the Purchase Price and such other funds, if any, due Seller by reason of pro -rations, less Seller’s closing costs and pro-rations, if any.

5.1.5 Pay and charge Seller for any amounts necessary to place the title in the condition necessary to enable conveyance pursuant to this Agreement.

5.1.6 Each party shall pay fifty percent ( 50%) of any escrow charges and costs incurred in this transaction.

5.1.7 Pay and charge Seller for the CLTA Owner’s Policy of Title Insurance in favor of Buyer (the liability amount of which shall equal the Purchase Price); pay and charge to Buyer the cost of extended coverage if elected by Buyer (and based on a survey obtained DocuSign Envelope ID: 37F99F5A-67CF-467D-9A84-186C131CB477 DocuSign Envelope ID: 624D8007-5F99-4A2A-9B15-17FD8220C584

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by Buyer at its cost) and any endorsements to the Title Policy requested by the Buyer (except for endorsements which Buyer and Seller agree are necessary to insure over a title matter objected to by Buyer, the cost of which shall be paid by Seller).

5.1.8 Seller shall pay all city and county transfer taxes (but there should be none as this is an exempt conveyance to a California public entity).

5.1.9 As soon as possible before the estimated closing date, prepare a preliminary settlement statement for the Escrow showing all costs and fees associated with this transaction, and the allocation thereof, as well as the Purchase Price and any pro -rations. If this Agreement is terminated as a result of default by either Buyer or the Seller, then the defaulting party shall pay all cancellation fees imposed by the Escrow Holder. If this Agreement is terminated as a result of a failure condition as described in Section 6, through no fault of either party, then each party shall pay 50% of any cancellation fees imposed by the Escrow Holder.

5.1.10 Any amendments of, or supplements to, any Escrow instructions must be in writing and executed by the party providing the same to Escrow Holder (it being understood that Buyer and Seller may deliver supplemental unilateral escrow instructions consistent with this Agreement).

6. Conditions to Closing. The following conditions are conditions precedent to the Parties’ obligation to consummate the Closing on the Property:

6.1 Buyer’s Conditions to Closing. The Buyer’s obligations to consummate the transactions contemplated by this Agreement are subject to the satisfaction of the following conditions which are for Buyer’s sole benefit on or prior to the dates/times designated below for the satisfaction of such conditions, or the date for Closing in the absence of a specified date/time:

6.1.1 Approval of Title Documents. Seller shall promptly deliver to Buyer, by email to [email protected], a title report for the Property issued by the Title Company with hyperlinks to title exception documents. Buyer shall have forty-five (45) days after delivery of the title report (the “Due Diligence Period”) to review title, and obtain and review an ALTA survey, and notify Seller and Escrow Holder in writing of Buyer’s approval of any exceptions referenced in such preliminary report or survey (“Title Documents”). Failure of Buyer to approve any such exceptions within the aforementioned time limit shall be deemed to be a disapproval of such exceptions set forth in the Title Documents; however, all monetary liens, including deeds of trust, judgement liens, liens for property taxes, and liens for delinquent assessments shall be deemed disapproved and shall be removed by the close of escrow. Seller shall not further encumber the Property. In the event Buyer disapproves any exceptions set forth in the Tit le Documents, Seller shall have until the Closing Date to eliminate any disapproved exceptions, and if such exceptions are not eliminated, then Buyer may terminate this Agreement.

If Buyer terminates this Agreement pursuant to this Section 6.1.1, then the escrow shall be cancelled, any sums deposited by Buyer shall be returned to Buyer, and each party shall pay half of any escrow/title cancellation fees.

6.1.2 Issuance of Title Insurance. At the Close of Escrow, Title Company shall be irrevocably committed to issue an Owner’s Policy of Title Insurance (“Title DocuSign Envelope ID: 37F99F5A-67CF-467D-9A84-186C131CB477 DocuSign Envelope ID: 624D8007-5F99-4A2A-9B15-17FD8220C584

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Policy”) with CLTA coverage (or if Buyer obtains an ALTA survey at its cost and delivers it to the Title Company, then extended coverage title insurance) with liability in the full amount of the Purchase Price, insuring fee simple title to the Property vested in Buyer subject only to the following exceptions (the “Permitted Exceptions”): (a) the standard printed exceptions set forth in the Title Policy; (b) prorated assessments, if any; (c) any exceptions which have been approved in writing by Buyer.

6.1.3 At or prior to the Closing, Seller shall have performed all of Seller’s obligations herein that are to be performed prior to the Closing.

6.1.4 Seller’s representations and warranties shall be true and correct as of the date of this Agreement and also as of the date of the Closing.

6.1.5 The physical condition of the Property shall be substantially the same at the Closing as on the date of execution of this Agreement, reasonable wear and tear excepted, and Buyer shall have approved of the physical condition of the Property by the end of the Due Diligence Period, and Seller gives Buyer the right for Buyer and its consultants to enter the Property to so inspect and perform Phase I and if recommended, Phase II environmental assessments, and Buyer shall indemnify, defend and hold Seller harmles s from claims, liabilities, losses, damages, costs and expenses arising from such entries and inspections (excluding those that relate to matters discovered on inspection). If any such matters are not acceptable to Buyer, Buyer may terminate this Agreement by written notice to Seller within the Due Diligence period.

6.2 Seller Conditions to Closing. The Seller’s obligations to consummate the transactions contemplated by this Agreement are subject to the satisfaction of the following conditions which are for Seller’s sole benefit on or prior to the dates designated below for the satisfaction of such conditions, or the date for Closing in the absence of a specified date:

6.2.1 At or prior to the Closing, Buyer shall have performed all of Buyer’s obligations herein that are to be performed prior to the Closing.

6.3 Failure of Condition. If any condition stated in this Agreement has not been eliminated or satisfied within the time limits and pursuant to the provisions of this Agreement through no fault of either Party (in the case of a default, the provisions of Section 9 shall govern), then the Parties, as their sole and exclusive remedy, shall have the right to either waive the condition in question, and proceed with the Closing, or in the alternative, terminate this Agreement. In the event of such termination as the result of the failure of a condition to Closing, all documents and funds shall be returned to the party providing them, and neither party shall have any further rights or obligations under this Agreement, except that Escrow and title cancellation fees shall be paid in accordance with this Agreement.

7. “AS IS” Condition of Property.

Except for Seller’s representations below in this Agreement and Seller’s obligations under California law to disclose to Buyer all material facts about the Property known to Seller and not known to Buyer, Buyer is purchasing the Property in its existing “A S-IS” condition, without representation or warranty (express or implied) and subject to all matters of record (but not deeds of trust, judgment liens or other liens, and not any title exceptions disapproved by Buyer or created DocuSign Envelope ID: 37F99F5A-67CF-467D-9A84-186C131CB477 DocuSign Envelope ID: 624D8007-5F99-4A2A-9B15-17FD8220C584

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by Seller after the date hereof) and all defects and conditions, whether patent or latent, based solely on Buyer’s own inspection, analysis and evaluation and not in reliance on any information provided by or on behalf of Seller.

8. Seller Representations and Warranties.

8.1 No Litigation. Seller has no knowledge of, and has not received any written notice of, any actual, pending or threatened violation, action or proceeding by any organization, person, individual or governmental agency against Seller with respect to the Property or again st the Property (or any portion thereof), and, Seller has no knowledge of, and has not received any written notice of, any current threat of any litigation or other legal action being filed against Seller or the Property which would affect the Property or Seller’s ability to perform its obligations hereunder.

8.2 No Rights to Purchase. To the knowledge of Seller, no person or entity, other than Buyer, has any right, agreement, commitment, option, right of first refusal or any other agreement, whether oral or written, with respect to the purchase, assignment or transfer of all or any portion of the Property that would affect the Buyer after the Close of Escrow.

8.3 No Condemnation. To the knowledge of Seller, there is no pending or threatened condemnation, expropriation, eminent domain, change in grade of public street or similar proceeding affecting all or any portion of the Property. Seller has received no written notice of the same and Seller has no actual knowledge that any such proceeding is contemplated.

8.4 No Agreements. Seller has not entered into any, and to Seller’s actual knowledge there exists none of the following that would bind Buyer after the Close of Escrow:
(i) management, service, supply, security, maintenance or other similar contracts or agreements, oral or written, or (ii) lease, reservation, purchase agreement or other agreement for the sale or possession of the Property or any portion thereof with any person or entity (except Buyer) pursuant to which such person or entity has any current or future right or interest to acquire, occupy, possess or use all or any portion of the Property.

8.5 Hazardous Materials; Violations of Law . Seller has not received any written notice of, nor is Seller otherwise aware, of the presence, storage or release of any hazardous substances on the Property or of the failure of the Property to comply with applicable laws.

9. Default and Remedies.

9.1 Seller’s Default. If the close of escrow shall fail to occur because of Seller’s uncured default under this Agreement, Buyer's may pursue an action for specific performance, or terminate this Agreement and sue for damages, and exercise any other remedy available to Buyer at law or in equity.

9.2 Buyer’s Default. If the close of escrow shall fail to occur because of Buyer's uncured default under this Agreement, Seller shall have all rights and remedies available at law or in equity.

10. Miscellaneous.

DocuSign Envelope ID: 37F99F5A-67CF-467D-9A84-186C131CB477 DocuSign Envelope ID: 624D8007-5F99-4A2A-9B15-17FD8220C584

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10.1 Assignment. Neither this Agreement nor any interest herein shall be assignable by Buyer without Seller’s prior written consent.

10.2 Entire Agreement. This Agreement constitutes the entire agreement between Buyer and Seller regarding the Property, and supersedes all prior discussions, negotiations and agreements between Buyer and Seller, whether oral or written. Neither Buyer nor Seller shall be bound by any understanding, agreement, promise, representation or stipulation concerning the Property, express or implied, not specified herein.

10.3 Time of the Essence. Time is of the essence with respect to all of the terms, conditions and obligations set forth herein.

10.4 Notices. Any notice required or permitted to be given under this Agreement shall be in writing and shall be addressed as set forth below, and shall be deemed to have been delivered when one (1) business day after deposit with a reputable overnight courier marked for "next day" delivery, or on the date shown on the return receipt after deposit in U. S. Mail, certified or registered, postage prepaid return receipt requested after it has been returned.

To Buyer: City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Attn: Flavio Nuñ ez
To Seller: The Abeyratnes
135 Spinks Canyon Road,
Bradbury, CA 91008

10.5 FIRPTA; Calfirpta. The Foreign Investment in Real Property Tax Act (FIRPTA), IRC 1445, requires that every purchaser of U.S. real property must, unless an exemption applies, deduct and withhold from escrow proceeds ten percent (10%) of the gross sales price due to the property seller. The primary exemptions which might be applicable are: (a) the seller provides the buyer with an affidavit under penalty of perjury that the seller is not a “foreign person” as defined in FIRPTA, or (b) the seller provides the buyer with a “qualifying statement,” as defined in FIRPTA, issued by the Internal Revenue Service. Seller and Buyer agree to execute and deliver as appropriate, any instrument, affidavit, statement, or a FIRPTA Certificate and to perform any acts reasonably necessary to carry out the provisions of FIRPTA and regulations promulgated there under as may be required by Escrow Holder.

Similar California withholding statutes apply, and shall be addressed with a California 590 or 593 form executed and delivered by Seller as an additional condition to closing.

10.6 Brokers. Seller and Buyer each warrant that except for KW Commercial (David J. Neault) who represents Buyer, and Crystal Grace Hoggard Real Estate Team and Realty Masters Associates /eXp Realty (Bobby Mendez) who all represent Seller, they have had no dealings with any person, firm, broker or finder in connection with the negotiation of this Agreement and/or the consummation of the transactions contemplated herein and no broker or other person, firm or entity are entitled to any commission or finder’s fee in connection with these transactions as the result of any dealings or acts of such Party. Buyer and Seller do each hereby DocuSign Envelope ID: 37F99F5A-67CF-467D-9A84-186C131CB477 DocuSign Envelope ID: 624D8007-5F99-4A2A-9B15-17FD8220C584

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agree to indemnify, defend, protect and hold the other harmless from and against any and all claims, liabilities, losses, damages, costs, or expenses based on or resulting from its ( i.e., the indemnifying party’s) communications with any such other broker, finder or other similar person or entity.

Seller shall pay commissions to its own broker (named above) and shall also pay, or cause its own broker to pay, real estate commissions to the Buyer’s broker (named above), as previously agreed among them (and Seller shall defend and indemnify Buyer from and against claims for such commissions).

10.7 Governing Law. The validity, interpretation, enforceability, and performance of this Agreement shall be governed by and construed in accordance with the laws of the State of California.

10.8 Further Assurances. The Parties hereto agree to and shall execute all reasonable instruments and documents and take all reasonable actions necessary to consummate the transaction contemplated by this Agreement.

10.9 Seller Covenants as to Property . Seller covenants and agrees that after the date of this Agreement and through the Closing Date: (a) Seller shall comply with all laws, rules, regulations and ordinances relating in any way to the Property; and (b) Seller shall not subject the Property or permit it to be subjected to any liens, encumbrances, covenants, conditions, restrictions, easements, rights of way or similar matters.

10.10 Severability. If any term, covenant or condition of this Agreement shall be held by a court of competent jurisdiction to be invalid or unenforceable, then the remainder of this Agreement shall not be affected and each remaining term, covenant and condition shall be v alid and enforceable to the fullest extent permitted by law unless any of the stated purposes of this Agreement would be defeated.

10.11 Waivers. No waiver of any breach of any term, covenant or condition of this Agreement shall be deemed a waiver of any preceding or succeeding breach of that same of any other term, covenant or condition.

10.12 Survival. The representations and warranties of Seller shall survive the Closing.

10.13 No Third Party Beneficiaries. Nothing in this Agreement is intended to confer on any person or entity who is not a party to this Agreement any rights or remedies.

10.14 Amendments. Any amendments to this Agreement are effective only if made in writing and executed by Buyer and Seller. The City Manager of Buyer may execute amendments on behalf of Buyer.

10.15 Attorneys’ Fees. If any Party brings an action or proceeding involving the Property whether founded in tort, contract or equity, or to declare rights hereunder the Prevailing Party, as defined herein, in any such proceeding, action, or appeal thereon, shall be entitled to reasonable attorneys’ fees and expenses. “Prevailing Party” shall include, without limitation, a DocuSign Envelope ID: 37F99F5A-67CF-467D-9A84-186C131CB477 DocuSign Envelope ID: 624D8007-5F99-4A2A-9B15-17FD8220C584

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party who substantially obtains or defeats the relief sought, as the case may be, whether by compromise, settlement, judgment, or the abandonment by the other party of its claim or defense.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement.

Seller:

Deshan Abeyratne

Nikuksha Abeyratne

Ishika Abeyratne

Dylan Abeyratne
Buyer:

CITY OF RANCHO CUCAMONGA
By:

Name: L. Dennis Michael
Title: Mayor
ATTEST:

Janice Reynolds, City Clerk
APPROVED AS TO FORM:

Nicholas Ghirelli, City Attorney

DocuSign Envelope ID: 37F99F5A-67CF-467D-9A84-186C131CB477 DocuSign Envelope ID: 624D8007-5F99-4A2A-9B15-17FD8220C584

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Exhibit 1 - Page -1-
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EXHIBIT 1 TO

PURCHASE AND SALE AGREEMENT

AND JOINT ESCROW INSTRUCTIONS

FORM OF GRANT DEED (WITH LEGAL DESCRIPTION)
(Attached.)

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RECORDING REQUESTED BY,
AND WHEN RECORDED MAIL TO:

City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA 91730

APN: 0208-151-05-0000

SPACE ABOVE THIS LINE FOR RECORDER’S USE
Documentary Transfer Tax: $0; exempt conveyance to a California public entity (a municipal corporation/city)

GRANT DEED
FOR VALUABLE CONSIDERATION, the receipt and sufficiency of which is hereby acknowledged, the (collectively and jointly and severally “GRANTOR”), does hereby grant to the CITY OF RANCHO CUCAMONGA, a California municipal corporation (“ GRANTEE”), that certain real property described more particularly in Exhibit A attached hereto and any and all improvements thereon.

IN WITNESS WHEREOF, GRANTOR has caused this Grant Deed to be executed by its authorized representative as of the date specified below.

GRANTOR:
_____________________________
Deshan Abeyratne

______________________________
Niruksha Abeyratne

______________________________
Ishika Abeyratne

______________________________
Dylan Abeyratne

Date: , 2024

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Exhibit A to Grant Deed
Legal Description of Property

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A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California )
County of _______________ )
On _________________________, before me, ,
(insert name and title of the officer)
Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of whi ch the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature (Seal)

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A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California )
County of ___________ )
On _________________________, before me, ,
(insert name and title of the officer)
Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature (Seal)

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A Notary Public or other officer completing this c ertificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California )
County of _________ )
On _________________________, before me, ,
(insert name and title of the officer)
Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature (Seal)

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A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature (Seal)

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CERTIFICATE OF ACCEPTANCE
(Govt. Code § 27281)
This is to certify that the real property located in the City of Rancho Cucamonga, County of San Bernardino, State of California conveyed to the City of Rancho Cucamonga by a Grant Deed from Deshan Abeyratne, Nikuksha Abeyratne, Ishika Abeyratne and Dylan Abeyratne, is hereby accepted by the undersigned officer or agent on behalf of the City of Rancho Cucamonga in its capacity as such successor, pursuant to action of the City Council of the City of Rancho Cucamonga on _____________, 2024, and the grantee consents to the recordation thereof by its duly authorized officer.

CITY OF RANCHO CUCAMONGA
By:

Print Name:

Title:

A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California )
County of San Bernardino )
On _________________________, before me, ,
(insert name and title of the officer)
Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature (Seal)

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DATE:April 17, 2024
TO:Mayor and Members of the City Council
President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Shelly Munson, Director of Innovation and Technology Mike McCliman, Fire Chief
Lilyan Villarreal, Deputy Director of Innovation and Technology SUBJECT: Consideration to Award a Contract to Presidio Network Solutions Group for the Purchase of Identity Service Engine Servers (ISE) in the Amount of $111,820 for Network Access and Control. (CITY/FIRE) RECOMMENDATION:

Staff recommends the City Council/Fire Board award a contract to Presidio Network Solutions Group for the purchase of two Identity Service Engine Servers, including 5-year hardware support and maintenance, and an annual software license in the amount of $111,820.

BACKGROUND:

An Identity Service Engine (ISE) is a server-based product that is crucial to the City’s network security. It validates user identities, as well as protects the network by allowing control to who and what can access the network. It enhances security with facilitating processes such as blocking unauthorized access and isolating applications. The City/Fire District’s current server was purchased eight years ago and has reached its end-of-life cycle. A replacement is needed in order to continue network monitoring and secured access. The hardware should be continually maintained to ensure performance and security; therefore, a 5-year warranty for support services is necessary and included as part of this contract
ANALYSIS:

In February 2024, Request of Bid (RFB) 23/24-118 for Identity Service Engine (ISE) Servers was posted. There were six hundred and ninety-three (693) notified vendors, twenty-one (21) prospective bidders, and five (5) responsive responses received. Presidio Network Solutions Group was the lowest responsive bidder and has complied with City requirements.

Staff recommends the City Council/Fire Board approve the procurement of the needed servers through Presidio Network Solutions Group. The ISE Servers being considered for purchase are known to be one of the more reliable systems as an industry standard that offers excellent warranty and support for our security needs. Presidio Network Solutions Group, as a validated Premier partner, provides comprehensive solutions and support as needed. They have presented a cost-effective proposal with a one-time hardware purchase with a 5-year maintenance and support included. The licensing model required to utilize the software is part of this proposal and invoiced annually for $15,900 after the first year.

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2 2
9 9
Replacement of the current end of life ISE Servers will ensure continued City/Fire District operations without interruption and maintain network security for identity servers. This replacement will allow systems to leverage modern ISE technologies offering a larger array of compatibility and functionality. Additional benefits for daily operations include active monitoring of hardware system status and alerts.

FISCAL IMPACT:

Identity Service Engine Servers (ISE) project is funded in the Fiscal Year 2023-24 Adopted Budget in accounts 1714001-5605 (Computer Equipment/Tech Replacement Fund – Capital Outlay) and 3288501-5605 (Fire Protection Capital Fund – Capital Outlay). Sufficient funding is available for these purchases.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

Replacement of the current end of life ISE Servers addresses the City Council’s Core Value of intentionally embracing and anticipating the future.

ATTACHMENTS:

N/A

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DATE:April 17, 2024
TO:Mayor and Members of the City Council
President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Shelly Munson, Director of Innovation and Technology Mike McCliman, Fire Chief
Lilyan Villarreal, Deputy Director of Innovation and Technology SUBJECT: Consideration to Approve a Contract with Insight Public Sector Utilizing a Cooperative Contract through OMNIA Partners Agreement for Network Hardware Maintenance and Support, in the Amount Not to Exceed $350,000. (CITY/FIRE)
RECOMMENDATION:

Staff recommends the City Council/Fire Board approve a contract for infrastructure network hardware maintenance and support with Insight Public Sector utilizing a cooperative contract through OMINIA Partners Agreement, in the amount not to exceed $350,000.

BACKGROUND:

In 2017, as part of the City’s network rebuild, a seven-year contract was completed for network hardware maintenance and support which is set to expire FY 23/24. To ensure continuity of operations and to minimize downtime of City’s network should a failure occur, it is vital to sustain a maintenance and support agreement. This agreement will allow for on-demand support services for the City’s data network, allow for a quick replacement for hardware in case of equipment failure, and allow for access to the latest software updates, patches, and bug fixes to ensure network security, reliability, and performance.

ANALYSIS:

Staff is recommending the use of a cooperative contract through OMNIA Partners to ensure the maintenance agreement is completed with an authorized and trusted vendor, to maintain access to security updates for the City’s data network, and to streamline the procurement process.

Additionally, OMNIA Partners assists local and state government agencies in reducing the cost of purchased goods by pooling the purchasing power of public agencies nationwide. Using Contract No. 23-6692-03, Insight Public Sector (IPS) is an authorized vendor with OMNIA Partners to provide IT products, services, and solutions. The agreement will cover the cost of maintenance and support for one year to ensure the City/Fire District have the covered maintenance and support needed to help keep our network infrastructure hardware operational and secure as we support critical functions within our data network. Adding an additional year of support instead of replacing the network hardware extends the life of the equipment while maintaining support and provides the ability to quickly recover from any potential hardware failures.

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2 3
0 0
FISCAL IMPACT:

The total cost of the project is $349,260, funded in the Fiscal Year 2023-24 Adopted Budget in accounts 1714001-5300 (Computer Equipment/Tech Replacement Fund – Contract Services) and 3288501-5300 (Fire Protection Capital Fund – Contract Services).  Sufficient funding is available for this purchase
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

Authorizing a pre-set spending allowance with a vendor under the OMNIA agreement directly supports Council’s Core Values of intentionally embracing and anticipating the future and continuous improvement.

ATTACHMENTS:

None

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DATE: April 17, 2024
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Alberto Felix, Traffic Engineer
SUBJECT: Consideration of a Professional Services Agreement With Fehr & Peers in the Amount of $165,200, Plus a 10% Contingency for the Completion of the Traffic Analysis for the Cucamonga Station/Milliken Avenue Widening Study, and Authorization of an Appropriation From the Citywide Capital Infrastructure Fund (Fund 198). (CITY) RECOMMENDATION:

Staff recommends that the City Council

1. Approve and authorize the execution of a Professional Services Agreement with Fehr & Peers (on file with the City Clerk) in the amount of $165,200, plus a 10% contingency for the completion of the Traffic Analysis for the Cucamonga Station/Milliken Widening Study (Study); and

2. Authorize an appropriation in the amount of $182,000 to the Citywide Capital Infrastructure Fund (Fund 198).

BACKGROUND:

On October 4, 2022, the City and San Bernardino County Transportation Authority (SBCTA) entered into a Disposition and Development Agreement (DDA) with DesertXpress Enterprises, LLC (dba Brightline West) for a portion of property located at the northwest corner of Milliken Avenue and Azusa Court along with various easements across City and the SBCTA rights-of-way and property. Under the DDA, Brightline West will construct a high-speed rail station at Cucamonga Station, the hub of the HART District. Cucamonga Station would be the southern terminus of the new privately owned and operated 180+ mile rail line connecting Las Vegas, Nevada to Rancho Cucamonga, California along the Interstate 15 (I-15) freeway corridor.

Expected top speed for the zero-emission all electric train sets is 180 MPH with the entire trip anticipated to take between two (2) and three (3) hours. Revenue service is anticipated to begin in Fiscal Year 2026/27.

On February 15, 2023, the City Council approved a funding agreement between SBCTA and the City for the preparation of the Cucamonga Station/Milliken Avenue Widening Study. The introduction of a high-speed rail station to Cucamonga Station and the HART District presents the need to assess the level and type of improvements that would be needed to accommodate traffic on Milliken Avenue from Foothill Boulevard to the Interstate 10 (I-10) freeway, as well as to provide for traffic circulation to, from, and within Cucamonga Station.

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ANALYSIS:

The Cucamonga Station/Milliken Avenue Widening Study will evaluate the impacts related to anticipated increased traffic volumes on Milliken Avenue resulting from the development of the Brightline West high-speed rail station at Cucamonga Station. The Study will be prepared per the City’s Traffic Impact Analysis guidelines.

The scope of work includes preparation of trip generation and trip distribution for the planned high- speed rail station, evaluation of the Level of Service for major and critical minor intersections along Milliken Avenue between the State Route 210 (SR-210) and I-10 freeways, determination of additional capacity needs at the intersection and segment levels, and conceptual plans and cost estimates for the capacity improvements based on the results of the traffic analysis. This will allow for planning of future capital improvement projects and provide the necessary information to seek funding for those projects to ensure those traffic needs are met.

On December 19, 2023, a Request for Proposal (RFP) #23/24-006 was released for consulting services for the Traffic Analysis for the Cucamonga Station/Milliken Avenue Widening Study. In total, 987 vendors were notified, there were 35 prospective proposers, and six (6) proposal responses were received. An evaluation committee was formed, and the proposal responses were evaluated and rated in accordance with the criteria specified in the RFP.

Fehr & Peers, received the highest overall score from the evaluation committee, clearly demonstrating an understanding of the project scope outlined in the RFP. Staff has determined that Fehr & Peers is able to meet the needs of the City based on their qualifications, experience, scope and fee schedule.

FISCAL IMPACT:

The estimated cost for the proposed Professional Services Agreement is $182,000. The City is in receipt of a $200,000 upfront payment from SBCTA to fund the Study. Expenditures for this Study have not been included in the FY2023/24 Adopted Budget, therefore, an appropriation is needed to account for project expenditures in the following amount and account:

Account No. Funding Source Description Amount
1198303-5300 Citywide Infrastructure
Fund (198)
Cucamonga Station/Milliken
Avenue Widening Study
$ 182,000
Total $182,000
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addresses the City Council’s vision to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by intentionally embracing and anticipating the future through planning for the transportation and traffic needs of our community.

ATTACHMENTS:

Attachment 1 – Vicinity Map

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ATTACHMENT 1

VICINITY MAP
Cucamonga Station/Milliken Avenue
Rancho Cucamonga
Metrolink StaƟon

MILLIKEN AVENUE

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DATE: April 17, 2024
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Micah Martin, Public Works Services Director Daniel Akers, Parks and Landscape Superintendent
Kenneth Fung, Associate Engineer
SUBJECT: Consideration of a Contract with Epsilon Engineering, Inc. for the Kenyon Park Restroom Fire Repair Project in an Amount Not to Exceed $215,620. (CITY)
RECOMMENDATION:

Staff recommends City Council:

1. Approve the plans and specifications for the Kenyon Park Restroom Fire Repair Project

2. Accept the bid received for the Project.

3. Award and authorize the execution of a contract for the Kenyon Park Restroom Fire Roof Repair Project to the lowest responsive bidder, Epsilon Engineering, Inc. of Moreno Valley, California, in the amount of $187,482 (Base Bid plus Additive Bid No. 1).

4. Authorize an expenditure of a 15% contingency in an amount not to exceed $28,130.

5. Appropriate $230,620 ($15,000 for design, $187,490 for Base Bid plus Additive Bid No. 1, and $28,130 for contingency) from the Landscape Maintenance District No. 2 fund balance to Account 1131303-5602.

BACKGROUND:

Following the fire incident on New Year’s Eve in 2022, which caused significant damage to the roof of the Kenyon Park restroom, the City initiated efforts for repair. The City contracted with architectural firm DLR Group to prepare plans and specifications for the repair and to replace the existing tile roof with a new, more resilient, metal roof. As the fire was unanticipated, funding for the design was not included in the budget, and DLR Group was paid $15,000 out of operations.

After undergoing the City’s internal review process, project plans drafted by DLR Group have been approved, a Building Permit was issued by the City’s Building and Safety Department, and the Public Works Service Department prepared a bid.

ANALYSIS:

The Public Works Services Department and the City Clerk’s Office first advertised the bid for the Kenyon Park Restroom Fire Repair Project on January 23, 2024. Six (6) bids for this project were opened at 2:00 pm on Tuesday, February 27, 2024 (see attached Bid Summary). One bid was declared non-compliant due to a mathematical error in the bid. That bidder submitted a Letter of Protest (see attached Bid Protest Letter) which was rejected by the City Attorney.

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Staff has completed the required bid proposal review and finds that the lowest responsive bidder, Epsilon Engineering, Inc. of Moreno Valley, California, has met the requirements of the bid documents.

The Kenyon Park Restroom Fire Repair Project is scheduled to be completed within ninety (90) working days.

A copy of the project contract is on file with the City Clerk’s Office.

FISCAL IMPACT:

This contract will require an appropriation of $230,620 from the Landscape Maintenance District No. 2 fund balance to account number 1131303-5602.

The appropriation request includes $15,000 to cover the cost of design and a 15% contingency in the amount of $28,130 to cover unforeseen repairs that may be discovered during construction.

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addresses City Council’s core values of promoting and enhancing a safe and healthy community for all and building and preserving a family-oriented atmosphere.

ATTACHMENTS:

Attachment 1 – Bid Summary
Attachment 2 – Bid Protest Letter

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FEBRUARY 27, 2024 BID OPENING SUMMARY

KENYON PARK RESTROOM FIRE REPAIR PROJECT
BASE BID Epsilon Engineering, Inc. Norse Corporation
Corner Keystone
Construction Corporation BCM Group, Inc.

At Your Service
Construction & Energy, Inc.

Williamson Development
Group, Inc. Average of
Unit Pricesitem Description Qty Unit Unit Price Cost Unit Price Cost Unit Price Cost cost in bid Unit Price Cost cost in bid Unit Price Cost Unit Price Cost proposal proposal
1 Repair Kenyon Park Fire Damaged
Restroom as shown on project plans 1 LS $99,000.00 $99,000.00 $135,676.00 $135,676.00 $188,000.00 $188,000.00 $155,000.00 $155,000.00 $128,000.00 $128,000.00 $160,000.00 $160,000.00 $144,279.33 2 Remove Existing Tile Roof and
Replace with Metal Roof as shown
on project plans 1 LS $88,482.00 $88,482.00 $86,225.00 $86,225.00 $39,700.00 $39,700.00 $82,810.00 $82,810.00 $115,000.00 $115,000.00 $114,000.00 $114,000.00 $87,702.83 BASE BID TOTAL = $187,482.00 $221,901.00 $227,700.00 $222,700.00 $237,810.00 $155,000.00 $243,000.00 $274,000.00 ATTACHMENT 1

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March 7, 2024
Kenneth Fung
City of Rancho Cucamonga
10500 Civic Center Dr.

Rancho Cucamonga, Ca 91730
Re: Kenyon Park Restroom Fire Project
A ward of Bid - Official Protest
Mr. Fung:

Via Email and First-Class Mail
Kenneth.Fung@citvo(rc. us
The BCM Group, Inc. is officially protesting the award ofthe KENYON PARK RESTROOM FIRE REP AIR PROJECT (hereinafter referred to as "the Project") .

In response to your email of March 61h, 2024 wherein you instructed BCM Group, Inc. to set forth the reasons for disagreeing with your award of this Project, the following reflects the reasons and basis for the BCM Group, Inc. to protest the award of this Project to another bidder.

It is understood that the City of Rancho Cucamonga ("City") awards this Project to the lowest bidder. The City has taken the position that the total amount of the Bid is based on totaling Item #1 and Item #2 to determine the total bid amount. To that end, notwithstanding that the BCM Group, Inc. clearly stating that its "Total Bid Amount in Numbers" is $155,000.00, the City on its own and arbitrarily combined the total Price amounts in Items No. 1 and Item No.2 indicated on BCM Group, Inc.' s Proposal document. This resulted in the City incorrectly arriving to the conclusion that the BCM Group, Inc.' s bid was $237,810.00.

The notice inviting sealed bids to the City specifically states that the scope of work to be performed consists of, but not limited to, repair of fire damaged restroom at Kenyon Park along with removal of existing tile roof of restroom and replacement with metal roof, as shown on project plans. (emphasis added). Thus, the removal of the existing tile roof of the restroom and replacing it with a metal roof is clearly incorporated within the Item No. 1 description set forth in the Proposal. Thus, the dollar figure of$155 ,000.00 set forth in BCM Group' s Item No. 1 accurately sets forth the total bid amount of this subject Proposal.

The language set forth in the Proposal document that asks for the "TOTAL BID AMOUNT IN NUMBERS" does not specify that the "total bid amount" is a combination oflt em No. 1 and Item No. 2. Therefore, BCM Group, Inc.' s bid submission and propo sal properly and adequately complies with the bid instructions and proposal language.

ATTACHMENT 2

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BCM Group, Inc. is also prepared to provide evidence that prior to submitting its bid that it inquired with the City as to this issue and was explained that setting forth the price in Item No. 2 was not a separate bid amount but was an indication as to what it would cost to remove the existing roof and replace it with a metal roof. This information from the City further supports the reason why the BCM Group, Inc. separated out the price for Item No.2. In another words the price of$82 ,810.00 set forth in the subject Proposal as Item No.2 merely states a dollar amount that incorporates the total bid amount of$155 ,000.00.

The total bid amount in BCM Group, Inc.'s Proposal submission is complaint and proper and to that end, its bid must be considered in the City's decision in awarding this project. If the City continues to determine that BCM Group, Inc.'s bid proposal is non-compliant, BCM Group, Inc. will have no choice but to consider all of its legal rights and remedies involved in this matter.

Sincerely,
William Sterling, President & CEO

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DATE: April 17, 2024
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Micah Martin, Public Works Services Director Richard Favela, Streets, Storm Drains and Fleet Superintendent Kenneth Fung, Associate Engineer
SUBJECT: Consideration of a Contract with Gentry General Engineering, Inc for the Concrete Rehabilitation Project FY 2023/24 in an Amount Not to Exceed $617,512.55. (CITY)
RECOMMENDATION:

Staff recommends City Council:

1. Approve the specifications for the Concrete Rehabilitation Project FY 2023/24

2. Accept the bid received for the Project

3. Award and authorize the execution of a contract for the Concrete Rehabilitation Project FY 2023/24 to the lowest responsive bidder, Gentry General Engineering, Inc. of Colton, California, in the amount of $617,512.55 (Base Bid plus Additive Bids No. 1 thru 9).

4. Authorize an expenditure of a contingency in an amount of $79,207.45.

BACKGROUND:

The Concrete Rehabilitation Project FY 2023/24 will repair concrete sidewalks, curb/gutters, and drive approaches with lifts and gaps in the public right-of-way and in City maintained landscapes, including City parks and paseos. The locations requiring repair have been identified by our in- house sidewalk inspection program and/or citizen requests. Once Public Works Services staff identifies a concrete issue, a crew will ramp or grind the lifts or gaps as a temporary repair. These locations are then scheduled for permanent repairs as funds become available. In many cases, the damage to the sidewalks is caused by tree roots. It is the City’s intention to protect and preserve the urban forest whenever possible while still facilitating the necessary sidewalk repairs.

However, from time to time, some trees must be removed to complete the sidewalk repair.

This project includes sidewalk, drive approach, and curb/gutter repairs in the Orangewood Avenue area, the Old Ranch Road area, the Alta Loma Drive area and other concrete repairs in Victoria Groves Park along with multiple paseos located in Landscape Maintenance Districts (LMD) 2 and 4R.

ANALYSIS:

The Public Works Services Department and the City Clerk’s Office first advertised the Notice Inviting Bids for the Concrete Rehabilitation Project FY 2023/24 on January 13, 2024.

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Eight (8) bids for this project were opened at 2:00 pm on Tuesday, March 12, 2024 (see attached Bid Summary). Staff has completed the review of bids from the eight (8) qualifying firms and has identified the lowest responsive bidder to be Gentry General Engineering, Inc. of Colton, California. In addition, Gentry General Engineering, Inc has met the requirements of the bid documents.

The Concrete Rehabilitation Project FY 2023/24 is scheduled to be completed within sixty-six (66) working days for the Base Bid and for Additive Bids No 1 thru 9.

A copy of the project contract is on file with the City Clerk’s Office.

FISCAL IMPACT:

This project was requested by the Public Works Services Department and approved in the FY 2023/2024 Adopted Budget.

Adequate funds were included in the Fiscal Year 2023/24 Adopted Budget for the Base Bid and Additive Bids No 1 and 2 in account numbers 1001318-5650/1991001-0 (Street Maintenance) and 1177303-5650/19911770-0 (Measure I); for Additive Bids 3, 4, 5, 6 and 9 in account number 1131303-5300 (LMD-2 Victoria) and Additive Bids 7 and 8 in account number 1134303- 5300 (LMD-4 Terra Vista).

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

By removing and replacing damaged sidewalks, curbs and gutters, and drive approaches, the Concrete Rehabilitation Project FY 2023/24 provides continuous improvement and a nurturing and high quality of life for all.

ATTACHMENTS:

Attachment 1 – Bid Summary

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MARCH 12, 2024 BID OPENING SUMMARY
CONCRETE REHABILITATION PROJECT FY 23/24
BASE BID - Orangewood Avenue Project
Area
Gentry General
Engineering, Inc. Gentry Brothers, Inc.

CT&T Concrete Paving,
Inc. We R Builders, Inc. Vido Samarzich, Inc. DM Contracting, Inc.

EBS General Engineering,
Inc. Addison-Miller Inc. Average of
Unit Pricesitem Description Qty Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Cost in Bid Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Proposal
1 Mobilization 1 LS $8,800.00 $8,800.00 $10,000.00 $10,000.00 $34,000.00 $34,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $15,000.00 $15,000.00 $30,200.00 $30,200.00 $30,000.00 $30,000.00 $21,000.00 2 Remove Ex PCC Sidewalk 8001 SF $3.30 $26,403.30 $5.00 $40,005.00 $3.50 $28,003.50 $4.00 $32,004.00 $4.00 $32,004.00 $6.00 $48,006.00 $6.00 $48,006.00 $6.00 $48,006.00 $4.73 3 Construct New PCC sidewalk 8001 SF $7.80 $62,407.80 $8.00 $64,008.00 $8.50 $68,008.50 $6.00 $48,006.00 $12.00 $96,012.00 $10.00 $80,010.00 $9.00 $72,009.00 $15.00 $120,015.00 $9.54 4 Remove Ex Residetial Drive
Approach 2200 SF $5.00 $11,000.00 $6.00 $13,200.00 $5.00 $11,000.00 $10.00 $22,000.00 $5.00 $11,000.00 $8.00 $17,600.00 $9.50 $20,900.00 $8.00 $17,600.00 $7.06 5 Construct New 6" Residential Drive
Approach 2200 SF $14.20 $31,240.00 $9.00 $19,800.00 $12.00 $26,400.00 $20.00 $44,000.00 $13.00 $28,600.00 $14.00 $30,800.00 $10.00 $22,000.00 $17.00 $37,400.00 $13.65 6 Remove Ex 8" Curb & 18" Gutter 423 LF $22.40 $9,475.20 $35.00 $14,805.00 $25.00 $10,575.00 $40.00 $16,920.00 $10.00 $4,230.00 $12.00 $5,076.00 $48.50 $20,515.50 $20.00 $8,460.00 $26.61 7 Construct New PCC 8" Curb & 18"
Gutter 423 LF $38.75 $16,391.25 $75.00 $31,725.00 $62.00 $26,226.00 $85.00 $35,955.00 $70.00 $29,610.00 $46.00 $19,458.00 $55.00 $23,265.00 $75.00 $31,725.00 $63.34 8 Remove AC Pavement 441 SF $19.50 $8,599.50 $3.00 $1,323.00 $10.50 $4,630.50 $3.00 $1,323.00 $5.00 $2,205.00 $10.00 $4,410.00 $22.00 $9,702.00 $8.00 $3,528.00 $10.13 9 Install New Asphalt Concrete
Pavement 441 SF $24.60 $10,848.60 $5.00 $2,205.00 $17.00 $7,497.00 $5.00 $2,205.00 $10.00 $4,410.00 $20.00 $8,820.00 $22.00 $9,702.00 $15.00 $6,615.00 $14.83 TOTAL BASE BID AMOUNT = $185,165.65 $197,071.00 $216,340.50 $222,413.00 $228,071.00 $229,180.00 $256,299.50 $303,349.00 Included signed Addendumn No 1? (Y/N) Yes Yes Yes Yes Yes Yes Yes Yes ADDITIVE BID NO 1 - Old Ranch Road Project Area
Gentry General
Engineering, Inc. Gentry Brothers, Inc.

CT&T Concrete Paving,
Inc. We R Builders, Inc. Vido Samarzich, Inc. DM Contracting, Inc.

EBS General Engineering,
Inc. Addison-Miller Inc.
10 Remove Ex PCC Sidewalk 2513 SF $5.00 $12,565.00 $5.00 $12,565.00 $6.50 $16,334.50 $4.00 $10,052.00 $4.00 $10,052.00 $6.00 $15,078.00 $6.00 $15,078.00 $5.00 $12,565.00 $5.19 11 Construct New PCC sidewalk 2513 SF $10.00 $25,130.00 $8.00 $20,104.00 $9.50 $23,873.50 $6.00 $15,078.00 $12.00 $30,156.00 $10.00 $25,130.00 $9.00 $22,617.00 $12.00 $30,156.00 $9.56 12 Remove Ex Residetial Drive
Approach 2107 SF $7.00 $14,749.00 $6.00 $12,642.00 $7.00 $14,749.00 $10.00 $21,070.00 $5.00 $10,535.00 $8.00 $16,856.00 $9.50 $20,016.50 $6.00 $12,642.00 $7.31 13 Construct New 6" Residential Drive
Approach 2107 SF $16.00 $33,712.00 $9.00 $18,963.00 $14.00 $29,498.00 $20.00 $42,140.00 $13.00 $27,391.00 $14.00 $29,498.00 $10.00 $21,070.00 $15.00 $31,605.00 $13.88 14 Remove Ex 8" Curb & 18" Gutter 786 LF $33.00 $25,938.00 $35.00 $27,510.00 $29.00 $22,794.00 $40.00 $31,440.00 $10.00 $7,860.00 $12.00 $9,432.00 $48.50 $38,121.00 $20.00 $15,720.00 $28.44 15 Construct New PCC 8" Curb & 18"
Gutter 786 LF $39.00 $30,654.00 $75.00 $58,950.00 $70.00 $55,020.00 $85.00 $66,810.00 $70.00 $55,020.00 $46.00 $36,156.00 $55.00 $43,230.00 $75.00 $58,950.00 $64.38 16 Remove AC Pavement 813 SF $20.00 $16,260.00 $3.00 $2,439.00 $9.00 $7,317.00 $3.00 $2,439.00 $5.00 $4,065.00 $10.00 $8,130.00 $22.00 $17,886.00 $5.00 $4,065.00 $9.63 17 Install New Asphalt Concrete
Pavement 813 SF $25.00 $20,325.00 $5.00 $4,065.00 $18.00 $14,634.00 $5.00 $4,065.00 $10.00 $8,130.00 $20.00 $16,260.00 $22.00 $17,886.00 $10.00 $8,130.00 $14.38 TOTAL ADDITIVE BID NO 1 AMOUNT = $179,333.00 $157,238.00 $184,220.00 $193,094.00 $153,209.00 $156,540.00 $195,904.50 $173,833.00 ADDITIVE BID NO 2 - Alta Loma Drive Project Area
18 Remove Ex PCC Sidewalk 3921 SF $9.00 $35,289.00 $5.00 $19,605.00 $6.00 $23,526.00 $4.00 $15,684.00 $4.00 $15,684.00 $6.00 $23,526.00 $6.00 $23,526.00 $5.00 $19,605.00 $5.63 19 Construct New PCC sidewalk 3921 SF $12.75 $49,992.75 $8.00 $31,368.00 $9.00 $35,289.00 $6.00 $23,526.00 $12.00 $47,052.00 $10.00 $39,210.00 $9.00 $35,289.00 $12.00 $47,052.00 $9.84 20 Remove Ex Residetial Drive
Approach 2149 SF $7.00 $15,043.00 $6.00 $12,894.00 $7.00 $15,043.00 $10.00 $21,490.00 $5.00 $10,745.00 $8.00 $17,192.00 $9.50 $20,415.50 $6.00 $12,894.00 $7.31 21 Construct New 6" Residential Drive
Approach 2149 SF $15.75 $33,846.75 $9.00 $19,341.00 $14.00 $30,086.00 $20.00 $42,980.00 $13.00 $27,937.00 $14.00 $30,086.00 $10.00 $21,490.00 $15.00 $32,235.00 $13.84 22 Remove Ex 8" Curb & 18" Gutter 260 LF $33.00 $8,580.00 $35.00 $9,100.00 $32.00 $8,320.00 $40.00 $10,400.00 $10.00 $2,600.00 $12.00 $3,120.00 $48.50 $12,610.00 $25.00 $6,500.00 $29.44 23 Construct New PCC 8" Curb & 18"
Gutter 260 LF $38.75 $10,075.00 $75.00 $19,500.00 $80.00 $20,800.00 $85.00 $22,100.00 $70.00 $18,200.00 $46.00 $11,960.00 $55.00 $14,300.00 $85.00 $22,100.00 $66.84 24 Remove AC Pavement 270 SF $20.00 $5,400.00 $3.00 $810.00 $10.00 $2,700.00 $3.00 $810.00 $5.00 $1,350.00 $10.00 $2,700.00 $22.00 $5,940.00 $10.00 $2,700.00 $10.38 25 Install New Asphalt Concrete
Pavement 270 SF $25.00 $6,750.00 $5.00 $1,350.00 $21.00 $5,670.00 $5.00 $1,350.00 $10.00 $2,700.00 $20.00 $5,400.00 $22.00 $5,940.00 $15.00 $4,050.00 $15.38 TOTAL ADDITIVE BID NO 2 AMOUNT = $164,976.50 $113,968.00 $141,434.00 $138,340.00 $126,268.00 $133,194.00 $139,510.50 $147,136.00 ADDITIVE BID NO 3 - LMD 2 Paseo VG 7
Gentry General
Engineering, Inc. Gentry Brothers, Inc.

CT&T Concrete Paving,
Inc. We R Builders, Inc. Vido Samarzich, Inc. DM Contracting, Inc.

EBS General Engineering,
Inc. Addison-Miller Inc.
26 Remove Ex PCC Sidewalk 780 SF $9.50 $7,410.00 $5.00 $3,900.00 $9.00 $7,020.00 $4.00 $3,120.00 $4.00 $3,120.00 $6.00 $4,680.00 $14.00 $10,920.00 $7.00 $5,460.00 $7.31 27 Construct New PCC sidewalk 780 SF $12.00 $9,360.00 $8.00 $6,240.00 $12.00 $9,360.00 $6.00 $4,680.00 $12.00 $9,360.00 $10.00 $7,800.00 $9.50 $7,410.00 $15.00 $11,700.00 $10.56 TOTAL ADDITIVE BID NO 3 AMOUNT = $16,770.00 $10,140.00 $16,380.00 $7,800.00 $12,480.00 $12,480.00 $18,330.00 $17,160.00 ADDITIVE BID NO 4 - LMD 2 Paseo VG 18
28 Remove Ex PCC Sidewalk 564 SF $9.50 $5,358.00 $5.00 $2,820.00 $9.00 $5,076.00 $4.00 $2,256.00 $4.00 $2,256.00 $6.00 $3,384.00 $14.00 $7,896.00 $7.00 $3,948.00 $7.31 29 Construct New PCC sidewalk 564 SF $12.25 $6,909.00 $8.00 $4,512.00 $12.00 $6,768.00 $6.00 $3,384.00 $12.00 $6,768.00 $10.00 $5,640.00 $9.50 $5,358.00 $15.00 $8,460.00 $10.59 TOTAL ADDITIVE BID NO 4 AMOUNT = $12,267.00 $7,332.00 $11,844.00 $5,640.00 $9,024.00 $9,024.00 $13,254.00 $12,408.00 ADDITIVE BID NO 5 - LMD 2 Paseo VG 19
30 Remove Ex PCC Sidewalk 968 SF $9.50 $9,196.00 $5.00 $4,840.00 $8.00 $7,744.00 $4.00 $3,872.00 $4.00 $3,872.00 $6.00 $5,808.00 $14.00 $13,552.00 $7.00 $6,776.00 $7.19 31 Construct New PCC sidewalk 968 SF $11.30 $10,938.40 $8.00 $7,744.00 $12.00 $11,616.00 $6.00 $5,808.00 $5,805.00 $12.00 $11,616.00 $10.00 $9,680.00 $9.50 $9,196.00 $15.00 $14,520.00 $10.48 TOTAL ADDITIVE BID NO 5 AMOUNT = $20,134.40 $12,584.00 $19,360.00 $9,680.00 $9,677.00 $15,488.00 $15,488.00 $22,748.00 $21,296.00 ADDITIVE BID NO 6 - LMD 2 Paseo VG 25
32 Remove Ex PCC Sidewalk 439 SF $10.00 $4,390.00 $5.00 $2,195.00 $12.00 $5,268.00 $4.00 $1,756.00 $4.00 $1,756.00 $6.00 $2,634.00 $14.00 $6,146.00 $7.00 $3,073.00 $7.75 33 Construct New PCC sidewalk 439 SF $14.00 $6,146.00 $8.00 $3,512.00 $18.00 $7,902.00 $6.00 $2,634.00 $12.00 $5,268.00 $10.00 $4,390.00 $9.50 $4,170.50 $15.00 $6,585.00 $11.56 TOTAL ADDITIVE BID NO 6 AMOUNT = $10,536.00 $5,707.00 $13,170.00 $4,390.00 $7,024.00 $7,024.00 $10,316.50 $9,658.00 ADDITIVE BID NO 7 - LMD 4 Paseo TV 27
Gentry General
Engineering, Inc. Gentry Brothers, Inc.

CT&T Concrete Paving,
Inc. We R Builders, Inc. Vido Samarzich, Inc. DM Contracting, Inc.

EBS General Engineering,
Inc. Addison-Miller Inc.
34 Remove Ex PCC Sidewalk 144 SF $10.00 $1,440.00 $5.00 $720.00 $13.00 $1,872.00 $4.00 $576.00 $4.00 $576.00 $6.00 $864.00 $14.00 $2,016.00 $12.00 $1,728.00 $8.50 35 Construct New PCC sidewalk 144 SF $20.25 $2,916.00 $8.00 $1,152.00 $21.00 $3,024.00 $6.00 $864.00 $12.00 $1,728.00 $10.00 $1,440.00 $9.50 $1,368.00 $25.00 $3,600.00 $13.97 TOTAL ADDITIVE BID NO 7 AMOUNT = $4,356.00 $1,872.00 $4,896.00 $1,440.00 $2,304.00 $2,304.00 $3,384.00 $5,328.00 ADDITIVE BID NO 8 - LMD 4 Paseo TV 35
36 Remove Ex PCC Sidewalk 636 SF $10.00 $6,360.00 $5.00 $3,180.00 $10.00 $6,360.00 $4.00 $2,544.00 $4.00 $2,544.00 $6.00 $3,816.00 $14.00 $8,904.00 $7.00 $4,452.00 $7.50 37 Construct New PCC sidewalk 636 SF $12.00 $7,632.00 $8.00 $5,088.00 $14.00 $8,904.00 $6.00 $3,816.00 $12.00 $7,632.00 $10.00 $6,360.00 $9.50 $6,042.00 $15.00 $9,540.00 $10.81 TOTAL ADDITIVE BID NO 8 AMOUNT = $13,992.00 $8,268.00 $15,264.00 $6,360.00 $10,176.00 $10,176.00 $14,946.00 $13,992.00 ADDITIVE BID NO 9 - LMD 2 Victoria Grove Park
Gentry General
Engineering, Inc. Gentry Brothers, Inc.

CT&T Concrete Paving,
Inc. We R Builders, Inc. Vido Samarzich, Inc. DM Contracting, Inc.

EBS General Engineering,
Inc. Addison-Miller Inc.
38 Remove Ex PCC Sidewalk 434 SF $9.50 $4,123.00 $5.00 $2,170.00 $12.00 $5,208.00 $4.00 $1,736.00 $4.00 $1,736.00 $6.00 $2,604.00 $14.00 $6,076.00 $7.00 $3,038.00 $7.69 39 Construct New PCC sidewalk 434 SF $13.50 $5,859.00 $8.00 $3,472.00 $18.00 $7,812.00 $6.00 $2,604.00 $12.00 $5,208.00 $10.00 $4,340.00 $9.50 $4,123.00 $15.00 $6,510.00 $11.50 TOTAL ADDITIVE BID NO 9 AMOUNT = $9,982.00 $5,642.00 $13,020.00 $4,340.00 $6,944.00 $6,944.00 $10,199.00 $9,548.00 ADDITIVE BID NO 10 - LMD 2 Ellena Park
40 Remove Ex PCC Sidewalk 2217 SF $9.50 $21,061.50 $5.00 $11,085.00 $7.00 $15,519.00 $4.00 $8,868.00 $4.00 $8,868.00 $6.00 $13,302.00 $6.00 $13,302.00 $7.00 $15,519.00 $6.06 41 Construct New PCC sidewalk 2217 SF $11.00 $24,387.00 $8.00 $17,736.00 $11.00 $24,387.00 $6.00 $13,302.00 $12.00 $26,604.00 $10.00 $22,170.00 $9.00 $19,953.00 $15.00 $33,255.00 $10.25 TOTAL ADDITIVE BID NO 10 AMOUNT = $45,448.50 $28,821.00 $39,906.00 $22,170.00 $35,472.00 $35,472.00 $33,255.00 $48,774.00 ADDITIVE BID NO 11 - LMD 4 Mountain View Park
Gentry General
Engineering, Inc. Gentry Brothers, Inc.

CT&T Concrete Paving,
Inc. We R Builders, Inc. Vido Samarzich, Inc. DM Contracting, Inc.

EBS General Engineering,
Inc. Addison-Miller Inc.
42 Remove Ex PCC Sidewalk 790 SF $9.50 $7,505.00 $5.00 $3,950.00 $10.00 $7,900.00 $4.00 $3,160.00 $4.00 $3,160.00 $6.00 $4,740.00 $14.00 $11,060.00 $7.00 $5,530.00 $7.44 43 Construct New PCC sidewalk 790 SF $11.50 $9,085.00 $8.00 $6,320.00 $14.00 $11,060.00 $6.00 $4,740.00 $12.00 $9,480.00 $10.00 $7,900.00 $9.50 $7,505.00 $15.00 $11,850.00 $10.75 TOTAL ADDITIVE BID NO 11 AMOUNT = $16,590.00 $10,270.00 $18,960.00 $7,900.00 $12,640.00 $12,640.00 $18,565.00 $17,380.00 BASE BID + ADDITIVE BIDS NOS 1, 2, 3, 4, 5, 6, 7, 8 and 9 = $617,512.55 ATTACHMENT 1 - BID SUMMARY

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DATE: April 17, 2024
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Noah Daniels, Finance Director
SUBJECT: Consideration of Amendment No. 001 to the Professional Services Agreement with Theresa Lee Consulting, LLC, for Workday Functional and Technical Consulting in the Amount of $90,000. (CITY) RECOMMENDATION:

Staff recommends the City Council approve Amendment No. 001 to the Professional Services Agreement with Theresa Lee Consulting, LLC, for Workday functional and technical consulting in the amount of $90,000.

BACKGROUND:

In August 2022, City staff began implementing Workday, an Enterprise Resource Planning (ERP) system. The goal of Workday is to combine financial and human resource operations and enhance operational efficiency beyond the capabilities of the existing system. Additionally, City staff plans to streamline operations, improve decision-making, and develop a comprehensive system that can adapt to the City's future needs.

By November 2023, City staff reported to the Council that the Workday implementation's launch needed to be postponed to July 2024, citing various challenges, including staffing issues and departures of key personnel during the implementation. At that time, the Council approved additional appropriations to provide City staff adequate resources for continuing efforts towards the Workday implementation.

In December 2023, a lead member of the Human Resources Department, responsible for configuring and managing benefits administration in Workday, retired unexpectedly. The timing of their departure also limited knowledge transfer. As a result, the Human Resources Director identified Theresa Lee Consulting, LLC, to minimize the disruption to the Workday implementation for benefits and payroll. A professional services contract with Theresa Lee Consulting, LLC, was executed for an amount not to exceed $90,000. Appropriations authorized by the City Council for the Workday implementation were used for the agreement.

ANALYSIS:

Benefits and payroll are critical functions within Workday as they impact personnel directly. As mentioned, to address the challenges from staff departures, City staff added Theresa Lee Consulting, LLC, to the Workday project to assist with the implementation and validation of business processes. Having implemented Workday for other agencies, Theresa Lee Consulting, LLC, provides the expertise necessary to support both the functional and technical components of Workday implementation for payroll and benefits and is providing knowledge transfer to City

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staff. As a result, City staff recommends that the City Council approve an amendment to the existing professional services agreement with Theresa Lee Consulting, LLC, to continue her work on the Workday implementation project.

The proposed amendment would add $90,000 to the professional services agreement, amounting to a total compensation of $180,000. This amount is utilized based on time and material to support the Workday implementation.

FISCAL IMPACT:

There are no additional appropriations as a result of this action, as the City Council has approved appropriations for contingencies for the Workday implementation project.

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

The Workday functional and technical consulting supports the Workday implementation project, which ensures the City Council's vision of intentionally embracing and anticipating the future and creating opportunities for all to thrive.

ATTACHMENTS:

None

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DATE: April 17, 2024
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer James Lo, Assistant Engineer
SUBJECT: Consideration to Accept Public Improvements on the Northeast Corner of Arrow Route and Rochester Avenue per Improvement Agreement, Related to Case No. DRC2021-00320, as Complete, File a Notice of Completion, and Authorize Release of Bonds. (CITY)
RECOMMENDATION:

Staff recommends that the City Council:

1. Approve and accept the public improvements and their design, required for the development of DRC2021-00320 and authorize the City Engineer to file the appropriate Notice of Completion;

2. Release Faithful Performance Bond and accept Maintenance Bond for the associated public improvements; and

3. Authorize the City Engineer to approve the release of the Maintenance Bond one (1) year following the filing of the Notice of Completion if the improvements remain free from defects in material and workmanship.

BACKGROUND:

On March 23, 2022, Case No. DRC2021-00320 was approved by the Planning Commission for the construction of a 49,745 square foot industrial/warehouse building, located at the northeast corner of Arrow Route and Rochester Avenue. An improvement agreement and securities were approved by the City Council on March 15, 2023 in order to ensure construction of the required public improvements.

ANALYSIS:

All public improvements required of this development have been completed to the satisfaction of the City Engineer.

Prior to construction of the public improvements the developer, Arrow Rancho, LLC, submitted the following securities to ensure satisfactory completion of the improvements:

Faithful Performance Bond $260,900
Labor and Material Bond $260,900
City staff conducted a final inspection of the public improvements in March of 2024 and confirmed all work was completed to City standards.

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8 6
With the completion of the improvements, the Faithful Performance and Labor and Material bonds are no longer required. The City will retain 10% of the Labor and Material Bond as the Maintenance Bond to secure maintenance of the improvements through the one (1) year warranty period (one year from final inspection). The public improvements will be re-inspected in approximately nine (9) months to ensure they remain in good order prior to release of the maintenance bond.

FISCAL IMPACT:

None.

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addresses the City Council’s vision to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive through the construction of high-quality public improvements.

ATTACHMENTS:

Attachment 1 – Vicinity Map

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ATTACHMENT 1
Vicinity Map
DRC2021-00320

NOT TO SCALE

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DATE: April 17, 2024
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Micah Martin, Public Works Services Director Andy Miller, Facilities Superintendent
Andrea Bauer, Management Analyst II
SUBJECT: Consideration to Accept the Chaffey-Garcia House Roof Replacement Project as Complete, File the Notice of Completion, and Authorize the Release of Bonds. (CITY)
RECOMMENDATION:

Staff recommends the City Council:

1. Accept the Chaffey-Garcia House Roof Replacement Project, Contract No. 2023-138, as complete.

2. Approve the final project amount of $104,000.

3. Authorize the release of the Faithful Performance Bond.

4. Authorize the release of the Labor and Materials Bond in the amount of $104,000, six months after the recordation of said notice if no claims have been received.

5. Authorize the Public Works Services Director to file a Notice of Completion.

BACKGROUND:

On October 4, 2023, the City Council awarded the emergency construction contract to San Marino Roof Co. to replace the roof at the Chaffey-Garcia House in the amount of $104,000, plus a 10% contingency in the amount of $10,400 to address unforeseen construction related incidentals. The project scope of work included the demolition of the existing wood shingle roof and the installation of a newly treated wood shingle roof to closely resemble the existing roof. The contract and a copy of the City Council staff report are on file with the City Clerk’s office.

ANALYSIS:

The Chaffey-Garcia House Roof Replacement Project has been completed in accordance with the approved plans and specifications to the satisfaction of the Public Works Services Director.

No change orders were necessary; therefore, the contingency was not needed. The final cost for the Chaffey-Garcia House Roof Replacement Project is $104,000.

FISCAL IMPACT:

The roof replacement project at the Chaffey-Garcia House was not included in the FY 2023/2024 Budget. An appropriation in the amount of $114,400 was approved by City Council on October 4, 2023 from Capital Reserve fund balance to account 1025001-5602 (Capital Reserve). The City is working with the Etiwanda Historic Society to receive a reimbursement of $75,522 from the San Bernardino County grant funding that was allocated specifically for the roof replacement.

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COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addresses the City Council’s core value of promoting and enhancing a safe and healthy community for all by ensuring facilities are properly secured and maintained.

ATTACHMENTS:

Attachment 1 - Notice of Completion

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RECORDING REQUESTED BY:

CITY OF RANCHO CUCAMONGA
P. O. Box 807
Rancho Cucamonga, California 91729
WHEN RECORDED MAIL TO:

CITY CLERK

CITY OF RANCHO CUCAMONGA
P. O. Box 807
Rancho Cucamonga, California 91729
Exempt from recording fees pursuant to Govt. Code Sec. 27383

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is an owner of an interest or estate in the hereinafter described real property, the nature of which interest or estate is:

All public rights-of-way within the boundaries of Contract No. 2023-138

2. The full name and address of the undersigned owner is: CITY OF RANCHO CUCAMONGA, 10500 CIVIC CENTER DRIVE, P. O. BOX 807, RANCHO CUCAMONGA, CALIFORNIA 91730.

3. On February 9, 2024, there was completed in the hereinafter described real property the work of improvement set forth in the contract documents for:

Chaffey-Garcia House Roof Replacement Project
Remove and replace existing roofing at the Chaffey-Garcia House plus related work

4. The name of the original contractor for the work of improvement as a whole was:

San Marino Roof Co.

5. The real property referred to herein is situated in the City of Rancho Cucamonga, County of San Bernardino, California, and is described as follows:
71500 Etiwanda Ave., Rancho Cucamonga, CA 91739
APN: 1089071260000
CITY OF RANCHO CUCAMONGA, a
Municipal Corporation, Owner
I hereby certify under penalty of perjury that the
foregoing is true and correct.

DATE
Executed in the City of Rancho Cucamonga,
California
Micah Martin
Public Works Services Director
ATTACHMENT 1

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DATE:April 17, 2024
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Ulises Benavente, Associate Engineer
SUBJECT: Consideration of an Improvement Agreement, Improvement Securities for Public Improvements, Resolution Ordering the Annexation to Landscape Maintenance District No. 1, Street Light Maintenance District No. 1, and Street Light Maintenance District No. 2 Related to Case No. DRC2020- 00386, Located at 8182 Rancheria Drive, Northeast corner of Red Hill Country Club Drive and Rancheria Drive. This Project has been Determined by Staff to be Exempt from the California Environment Quality Act (CEQA) Pursuant to CEQA Guidelines Section 15303 – New Construction or Conversion of Small Structures. (RESOLUTION NO. 2024-021) (RESOLUTION NO. 2024-022) (RESOLUTION NO. 2024-023) (CITY)
RECOMMENDATION:

Staff recommends that the City Council:

1. Approve the Improvement Agreement for the related public improvements and authorize the Mayor and the City Clerk to sign said Agreement;

2. Accept security in the form of bonds for completion of the related public improvements;

3. Approve the plans and specifications for the related public improvements on file with the City Engineer; and

4. Adopt the attached resolutions ordering the annexation to Landscape Maintenance District No. 1, Street Light Maintenance District No. 1, and Street Light Maintenance District No. 2.

BACKGROUND:

On April 12, 2022, the Planning Director approved Case No. DRC2020-00386 for the construction of a 2,759 square foot single-family residence with an attached two-car garage and a 956 square foot detached Accessory Dwelling Unit (ADU) located at 8182 Rancheria Drive, the southeast corner of Red Hill Country Club Drive and Rancheria Drive.

Case No. DRC2020-00386 was approved with a condition that certain public improvements be constructed including street improvements, curb and gutter, driveway approaches, and replacement of streetlight.

ANALYSIS:

The developer, JJ Properties and Investments, LLC, has submitted an Improvement Agreement and securities to guarantee construction of the off-site public improvements in the

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following amounts:

Faithful Performance Bond No. SU 7107560 $45,800
Labor and Material Bond No. SU 7107560 $45,800
Approval of this item by the Council would approve the Improvement Agreements, accept the securities for the construction of certain public improvements, and adopt the attached resolutions ordering the annexation to Landscape Maintenance District No. 1, Street Light Maintenance District No. 1, and Street Light Maintenance District No. 2. Copies of the Improvement Agreement and annexation forms are on file in the City Clerk’s Office.

ENVIRONMENTAL ANALYSIS:

Pursuant to the California Environmental Act (CEQA) and the City’s local CEQA Guidelines, the Planning Director determined that the project qualifies as a Class 3 exemption under State CEQA Guidelines Section 15303 – New Construction or Conversion of Small Structures. The exemption covers the construction of single-family residences in a Residential zone.

FISCAL IMPACT:

The proposed annexation would supply additional annual revenue into the landscape maintenance district and street light maintenance districts in the following amounts:

Landscape Maintenance District No. 1: $92.21
Street Light Maintenance District No. 1: $17.77
Street Light Maintenance District No. 2: $39.97
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

This item addresses the City Council’s vision to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive through the construction of high-quality public improvements.

ATTACHMENTS:

Attachment No. 1 - Vicinity Map
Attachment No. 2 - Resolution Ordering Annexation LMD No. 1 Attachment No. 3 - Resolution Ordering Annexation SLD No. 1 Attachment No. 4 - Resolution Ordering Annexation SLD No. 2

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ATTACHMENT 1
C
ase No. DRC2020-00386
Vicinity Map

NOT TO SCALE
8182 Rancheria Drive

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Resolution No. 2024-XXX – Page 1 of 5
4 4
7 0
ATTACHMENT 2
RESOLUTION NO. 2024-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE

ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE
MAINTENANCE DISTRICT NO. 1 (GENERAL CITY) FOR
PROJECT CASE NO. DRC2020-00386
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the “Landscape and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California (the “Act”, said special maintenance district known and designated as Landscape Maintenance District No. 1 (General City) (the “District”); and
WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and
WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer’s report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and
WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California (“Article XIII D”) establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and
WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the “Territory”) be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the “Improvements”); and
WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled “Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property” (the “Consent and Waiver”); and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and

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Resolution No. 2024-XXX – Page 2 of 5
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that:
(1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment.

WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS:

SECTION 1: That the above recitals are true and correct.

SECTION 2: The City Council hereby finds and determines that:
a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the
Improvements.
b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. c. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments.

SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C.

SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory.

PASSED, APPROVED, AND ADOPTED this day of 2024.17 April

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Resolution No. 2024-XXX – Page 3 of 5
Exhibit A
Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is:

JJ PROPERTIES AND INVESTMENTS LLC
The legal description of the Property is:

TRACT 2952 LOT 8
Assessor’s Parcels Numbers of the Property:
020-712-324-0000

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Resolution No. 2024-XXX – Page 4 of 5
Exhibit B
Description of the District Improvements
Fiscal Year 2023/24
Landscape Maintenance District No. 1 (General City):

Landscape Maintenance District No. 1 (General City) (the “Maintenance District”) represents various landscaped areas, parks and community trails located at various sites throughout the City.

These sites consist of several non-contiguous areas throughout the City. As such, the parcels within this District do not represent a distinct district area as do the other LMD’s within the City.

Typically, new parcels within this District have been annexed upon development.

The various sites maintained by the District consist of parkways, median islands, paseos, street trees, entry monuments, community trails and parks. The parks consist of Bear Gulch Park, East and West Beryl Park, Old Town Park, Church Street Park, Golden Oaks Park, Hermosa Park, and the undeveloped Don Tiburcio Tapia Park.

Proposed additions to the Improvements for Project Case No. DRC2020-00386:

None

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Resolution No. 2024-XXX – Page 5 of 5
Exhibit C
Proposed Annual Assessment
Fiscal Year 2023/24
Landscape Maintenance District No.1 (General City):

The rate per Equivalent Benefit Unit (EBU) is $92.21 for the fiscal year 2023/24. The following table summarizes the assessment rate for Landscape Maintenance District No. 1 (General City) for DRC2020-00386:

Land Use Basis
EBU*
Factor
Rate per
EBU*
Single Family Residential Parcel 1.00 $92.21
Multi-Family Residential Unit 0.50 92.21
Non-Residential Acre 2.00 92.21
The proposed annual assessment for the property described in Exhibit A is as follows:
1 Parcel x 1.00 EBU Factor x $92.21 Rate per EBU = $92.21 Annual Assessment

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Resolution No. 2024-XXX – Page 1 of 5 ATTACHMENT 3
4 4
7 1
RESOLUTION NO. 2024-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE

ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT
MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR
DRC2020-00386
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the “Landscape and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California (the “Act”, said special maintenance district known and designated as Street Light Maintenance District No. 1 (Arterial Streets) (the “District”); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and
WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer’s report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and
WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California (“Article XIII D”) establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and
WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the “Territory”) be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the “Improvements”); and
WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled “Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property” (the “Consent and Waiver”); and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and

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Resolution No. 2024-XXX – Page 2 of 5
4 4
7 1
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that:
(1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS:

SECTION 1: That the above recitals are true and correct.

SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory.

PASSED, APPROVED, AND ADOPTED this day of 2024.17 April

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Resolution No. 2024-XXX – Page 3 of 5
4 4
7 1
Exhibit A
Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is:

JJ PROPERTIES AND INVESTMENTS LLC
The legal description of the Property is:

TRACT 2952 LOT 8
Assessor’s Parcels Numbers of the Property:
020-712-324-0000

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Resolution No. 2024-XXX – Page 4 of 5
4 4
7 1
Exhibit B
Description of the District Improvements
Fiscal Year 2023/24
Street Light Maintenance District No. 1 (Arterial Streets):

Street Light Maintenance District No. 1 (Arterial Streets) (the “Maintenance District”) is used to fund the maintenance and/or installation of street lights and traffic signals located on arterial streets throughout the City. These sites consist of several non-contiguous areas throughout the City.

The sites maintained by the district consist of street lights on arterial streets and traffic signals on arterial streets within the rights-of-way or designated easements of streets dedicated to the City.

Proposed additions to the Improvements for Project DRC2020-00386:

None

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Resolution No. 2024-XXX – Page 5 of 5
4 4
7 1
Exhibit C
Proposed Annual Assessment
Fiscal Year 2023/24
Street Light Maintenance District No.1 (Arterial Streets):

The rate per Equivalent Benefit Unit (EBU) is $17.77 for the fiscal year 2023/24. The following table summarizes the assessment rate for Street Light Maintenance District No.1 (Arterial Streets) for DRC2020-00386:

Land Use Basis
EBU
Factor*
Rate per
EBU*
Single Family Residential Parcel 1.00 $17.77
Multi-Family Residential Parcel 1.00 17.77
Non-Residential Acre 2.00 17.77
The proposed annual assessment for the property described in Exhibit A is as follows:
1 Parcel x 1.00 EBU Factor x $17.77 Rate per EBU = $17.77 Annual Assessment

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Resolution No. 2024-XXX – Page 1 of 5 ATTACHMENT 4
RESOLUTION NO. 2024-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE

ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT
MAINTENANCE DISTRICT NO. 2 (LOCAL STREETS) FOR
DRC2020-00386
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the “Landscape and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California (the “Act”, said special maintenance district known and designated as Street Light Maintenance District No. 2 (Local Streets) (the “District”); and
WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and
WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer’s report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and
WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California (“Article XIII D”) establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and
WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the “Territory”) be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the “Improvements”); and
WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled “Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property” (the “Consent and Waiver”); and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and

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Resolution No. 2024-XXX – Page 2 of 5
4 4
7 2
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that:
(1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS:

SECTION 1: That the above recitals are true and correct.

SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory.

PASSED, APPROVED, AND ADOPTED this day of 2024.17 April

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Resolution No. 2024-XXX – Page 3 of 5
4 4
7 2
Exhibit A
Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is:

JJ PROPERTIES AND INVESTMENTS LLC
The legal description of the Property is:

TRACT 2952 LOT 8
Assessor’s Parcels Numbers of the Property:
020-712-324-0000

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Resolution No. 2024-XXX – Page 4 of 5
4 4
7 2
Exhibit B
Description of the District Improvements
Fiscal Year 2023/24
Street Light Maintenance District No. 2 (Local Streets):

Street Light Maintenance District No. 2 (Local Streets) (the “Maintenance District”) is used to fund the maintenance and/or installation of street lights and traffic signals located on local streets throughout the City but excluding those areas already in another local maintenance district.

Generally, this area encompasses the residential area of the City west of Haven Avenue.

The sites maintained by the District consist of street lights on local streets and traffic signals (or a portion thereof) on local streets generally west of Haven Avenue.

Proposed additions to the Improvements for Project DRC2020-00386:

Replacement of one (1) street light

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Resolution No. 2024-XXX – Page 5 of 5
4 4
7 2
Exhibit C
Proposed Annual Assessment
Fiscal Year 2023/24
Street Light Maintenance District No. 2 (Local Streets):

The rate per Equivalent Benefit Unit (EBU) is $39.97 for the fiscal year 2023/24. The following table summarizes the assessment rate for Street Light Maintenance District No. 2 (Local Streets) for DRC2020-00386:

Land Use Basis
EBU
Factor*
Rate per
EBU*
Single Family Residential Parcel 1.00 $39.97
Multi-Family Residential Unit 1.00 39.97
Non-Residential Acre 2.00 39.97
The proposed annual assessment for the property described in Exhibit A is as follows:
1 Parcel x 1.00 EBU Factor x $39.97 Rate per EBU = $39.97 Annual Assessment

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DATE:April 17, 2024
TO:Mayor and Members of the City Council
President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Jason Welday, Director of Engineering
Justin Garcia, Deputy Director of Engineering
Hiram Zavala, Management Analyst II
Marissa Ostos, Management Analyst II
SUBJECT: Conducting Public Hearing to Consider Changes to the Technology Fee, and Service and User Fees for Engineering Services and Environmental Programs; and Consideration of Resolutions Approving Such Revised Service and User Fees. (RESOLUTION NO. 2024-024 AND
RESOLUTION NO. FD 2024-003) (CITY/FIRE)
RECOMMENDATION:

Staff recommends the City Council:

1. Conduct a public hearing on the recommended changes to the Technology Fee, and service and user fees for Engineering Services and Environmental Programs,

2. At the conclusion of the public hearing, consider adopting Resolutions establishing the such revised service and user fees for the City of Rancho Cucamonga.

Staff recommends the Fire Board of the Rancho Cucamonga Fire Protection District:

1. Conduct a public hearing on the recommended changes to the Technology Fee.

2. At the conclusion of the public hearing, consider adopting a Resolution establishing the revised technology fee for the Fire Protection District.

BACKGROUND:

The City and Fire Protection District impose fees based on the authority of the California Government Code Section 66000. Fees are imposed on specific services that benefit the user directly, which consequently reduces the financial burden on the City and Fire District's general operating funds. Prior to the City Council and Fire Board setting fees, a public meeting must be conducted, allowing the public and interested stakeholders an opportunity to provide public comment and testimony on the recommended fees.

The City of Rancho Cucamonga and Fire Protection District both regularly review the necessity of fees, analyze the cost recovery, and recommend appropriate changes to cover the costs of services provided by the City and Fire District. Additionally, to decrease ongoing administrative efforts, fees might be recommended with automatic increases tied to a public index, thereby maintaining closer intended cost recovery with operational cost increases over time.

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ANALYSIS:

City Staff has reviewed the Technology Fee and service and user fees for Engineering Services and Environmental Programs. The Technology Fee is applied as a percentage of the overall cost of specific land management and development services. For all service and user fees, a fee and cost analysis study ("fee study") was performed with a consultant, NBS, to determine the amount of time, effort, and costs of providing the services, thereby ensuring that the fees charged represent an accurate cost recovery without exceeding the actual cost of providing the services.

The following are the summarized results of the fee study:

Engineering Services
Engineering Services last updated its service and fees in 2014. The existing fees only recover approximately 69% of the costs at the present time. Based on the findings of the fee study, staff is recommending adjustments and changes to achieve and streamline optimal cost recovery.

Staff is recommending new fees to incorporate new construction technologies, such as micro- trenching, and provide flexibility for applicants to reduce their bond burden once they complete portions of their required public improvements. Also, new fees incorporate consultant costs and support plan-checking costs that the department incurs. Staff also recommends the removal of some fees due to changes in operations and changes in how the fee is calculated. For example, by changing the units of measurement from tonnage to square fee, the fee reflects the actual method used during a public works inspection.

Staff also carefully considered the impacts on local businesses and homeowners. In instances where the department wanted to ensure compliance but reduce the burden on the individual or entity paying the fee, staff recommended fees below the full cost recovery fee so as to not discourage compliance by creating an excessive financial burden. Other examples of fees that are less than full recovery include imposed restrictions enacted by outside agencies, such as the State. Overall, the fees which were reduced minimally affect the overall cost recovery percentage for all fees.

The following is a summary of the fee changes, which are included in detail in the attached Resolution:

Engineering Services
Number of Increased Fees Number of Decreased Fees Number of New Fees 68 47 6
Environmental Programs
Similar to Engineering Services, Environmental Programs are not recovering the optimal cost of services and user fees. Additionally, mandated legislation and requirements, such as Senate Bill 1383 for statewide mandatory organic waste collection, imposed on the City have increased staff hours and resources. The current recovery ranges between 22% to 66% of the total cost of service.

To achieve optimal cost recovery, staff recommends raising five specific fees to cover the costs of providing the self-haul services below.

1. Construction and demolition (C&D) self-haul permit;

2. C&D administrative fees;

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3. Unlawful bin removal notice fee;

4. Unlawful bin administration fee; and

5. Residential and commercial self-haul permit fee.

Staff analysis indicates that even with the fee increases, it will still be cheaper for permit holders to haul their waste rather than to use the City's franchise hauler. Fees associated with unlawful bins are utilized to fund enforcement against illegal waste haulers and are only applied when an unlawful bin is impounded. Increases are necessary due to the amount of staff time involved in the investigation and notification processes.

Staff also recommends new fees for stormwater regulatory inspections. These inspections are required per the City Municipal Code, following Federal and State water quality regulations. Staff inspects approximately 785 businesses annually and spends multiple hours per inspection, which at the present time are not being recovered.

The following is a summary of the fee changes, which are included in detail in the attached Resolution:

Environmental Programs
Number of Increased Fees Number of Decreased Fees Number of New Fees 8 0 12
Technology Fee
The City Council and Fire District Board have both approved a technology fee to provide for the development and maintenance costs associated with the electronic land management system and enhancements to that system to reduce delivery and service times. As such, the technology fee has been the source of funding for past developments of the land management system, including the transition from Tidemark Advantage to Accela in 2014, which initiated the transition from paper plan submittals to a fully digital submission and workflow, significantly improving the end-user experience and customer service element. The last major upgrade was a decade ago, and additional updates are needed to enhance the system's front-end usability and respond to changes in State law, particularly around housing projects, which require significant reconfiguration of the current system to ensure compliance with the law. Further, there are new add on software which will facilitate and streamline permit submittal for infrequent applicants that the City would like procure.

Staff contracted NBS to evaluate the current technology fee and perform a cost-of-service analysis for recurring maintenance costs and planned one-time enhancement costs. Based on the analysis, the current technology fee recovers roughly 18% of the services provided, and the estimated full cost recovery for current expenditures and future replacement costs is approximately $1.02 million per year. That cost recovery represents a significant gap for future improvements. Based on the analysis, staff is recommending an increase of the technology fee from 7% to 12% to offset the cost recovery necessary to provide for future replacement needs and enhancements. The 12% level for the technology fee will apply to both City and Fire fees going forward.

The effective date of fees and automatic escalator:

The service and user fees will be effective on July 1, 2024, which is more than the 60 days required by State law. Annual adjustments for the service and user fees for Engineering Services and Environmental Programs will be applied starting July 1, 2025, and will be based on the

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Employment Cost Index for State and Local Government Employees.

PUBLIC NOTICE:

Pursuant to Government Code Section 65090, this item was advertised fifteen (15) days in advance as a public hearing (1/8-page ad) in the Inland Valley Daily Bulletin newspaper.

FISCAL IMPACT:

Updating user fees annually provide additional revenue per fiscal year to offset the City's costs.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

This action is in keeping with the Council's core value of intentionally embracing and anticipating the future by taking actions to keep fees in line with costs over time.

ATTACHMENTS:

Attachment 1 – City Resolution
Attachment 2 – Fire Board Resolution
Attachment 3 – NBS Fee Study

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Resolution No. 2024-XXX - Page 1 of 9
4 5
2 2
RESOLUTION NO. 2024-XXX

A RESOLUTION OF THE CITY COUNCIL OF RANCHO

CUCAMONGA, CALIFORNIA, ESTABLISHING, REPEALING,

REVISING, AND UPDATING VARIOUS FEES APPLICABLE TO

THE ENGINEERING SERVICES, ENVIRONMENTAL

PROGRAMS, AND TECHNOLOGY FEE
A Recitals.

1. The California Government Code allows the City to establish fees and charges for municipal services, provided such fees and charges do not exceed the estimated reasonable cost to the City in providing the service to which the fee or charge applies.

2. Data indicating the estimated or actual cost to provide each service, for which the fees and charges set forth herein apply, was made available to the public at least ten (10) days prior to the date of the public hearing.

3. On April 17, 2024, City Council of the City of Rancho Cucamonga conducted a duly noticed public hearing regarding the adoption of fees applicable to the building and safety services, engineering services, planning, and environmental programs.

4. All legal prerequisites prior to the adoption of this Resolution have occurred.

B. Resolution.

The City Council of the City of Rancho Cucamonga finds and resolves as follows:

SECTION 1: The City Council hereby specifically finds that all the facts set forth in the Recitals, Part A, of this Resolution are true and correct.

SECTION 2; The City has conducted a study of new or increasing fees/fee categories and analyzed costs incurred in providing services, including, but not limited to, salary and benefits, maintenance, and administrative costs.

SECTION 3: The City Council hereby specifically finds that the fees and charges set forth do not exceed the estimated reasonable cost of providing the service for which the fee or charge be levied.

SECTION 4: The City Council hereby authorizes the City Manager, or designee, to make annual adjustments to certain fees based on an inflationary factor established by the United States Bureau of Labor Statistics, where designated, effective July 1 of each year.

SECTION 5: Technology Fee. The City hereby amends Resolution 18-040 and increases the Technology Fee for all applicable Building and Safety Services Department, Engineering Services Department, and Planning Department Fees from 7% to 12% effective July 1, 2024.

SECTION 6: Engineering Services Department
a. The City hereby repeals all fees for the Engineering Services Department services listed in Resolutions 14-101 and adopts the fees in Exhibit A for services performed by the Engineering Services Department, effective July 1, 2024, which is more than 60 days from the adoption of this Resolution consistent with State Law: ATTACHMENT 1

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Resolution No. 2024-XXX - Page 2 of 9
4 5
2 2
b. The fee set forth in section 6a, with the exception of deposit-based fees, shall be adjusted annually, commencing on July 1, 2025, and each year thereafter, without further action of the City Council, based on the Employment Cost Index for State and Local Government Employees, Total Compensation, during the 12-month period ending on December 31 of the immediately preceding year, as released by the United States Bureau of Labor Statistics and rounded to the nearest whole dollar. If this index is discontinued, a replacement index, as determined by the City Council, shall be utilized.

SECTION 7: Environmental Programs
a. The City hereby repeals all fees for the Environmental Programs listed in Resolutions 11-13, 18-125, 2020-120, and 2022-155 and adopts the fees in Exhibit B for services performed by Environmental Programs, effective July 1, 2024, which is more than 60 days from the adoption of this Resolution consistent with State Law:
b. The fee set forth in section 7a, with the exception of deposit-based fees, shall be adjusted annually, commencing on July 1, 2025, and each year thereafter, without further action of the City Council, based on the Employment Cost Index for State and Local Government Employees, Total Compensation, during the 12-month period ending on December 31 of the immediately preceding year, as released by the United States Bureau of Labor Statistics and rounded to the nearest whole dollar. If this index is discontinued, a replacement index, as determined by the City Council, shall be utilized.

SECTION 8: The City Clerk shall certify to the adoption of this Resolution.

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Resolution No. 2023-XXX - Page 5 of 5
PASSED, APPROVED, AND ADOPTED this day of 2023
AYES:

NOES:

ABSENT:

ABSTAINED:
__________________________________
L. Dennis Michael, Mayor
ATTEST:
_____________________________________
Janice C. Reynolds, City Clerk
I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held on the __ 2023.

Executed this ___ day of_______, 2023 at Rancho Cucamonga, California _________________________________
Janice C. Reynolds, City Clerk

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Resolution No. 2023-XXX - Page 5 of 5
Exhibit A
City of Rancho Cucamonga
Engineering Services - User Fee Study
Fiscal Year 2024
Title
Fee
Unit/Type Current Recommended
Amending Map each $1,821.00 $4,325.00
Bond Substitution each $1,920.00 $1,206.00
Bond Reduction each NEW $1,670.00
Certificate of Compliance each $1,680.00 $3,989.00
Certificate of Correction each $1,478.00 $3,989.00
Lot Line Adjustment/Merger each $1,983.00 $4,438.00
Lot Line Adjustment/Merger for each additional parcel each $1,684.00 Delete Private Street Designation each $1,781.00 $2,134.00
Reapportionment Maps (two sheet parcel/tract map) each $1,781.00 Delete Reapportionment Maps (two sheet parcel/tract map)
for each additional sheet each $37.00 Delete
Reimbursement Agreement – Storm Drain each $3,824.00 $7,422.00 Reimbursement Agreement – Street and Utilities each $3,824.00 $7,422.00 Release of Lien Agreement each $1,072.00 $2,783.00
Standard Agreement/Document Processing each $1,395.00 $2,783.00 Street Tree Removal Application Fee each $69.00 $279.00 Street Vacation each $1,883.00 $5,790.00
Traffic Study Review
a. City Staff Facilitation/Review each $851.00 $1,020.00 b. Specialized reviews charged at actual outside
consultant costs, such as: Traffic Studies, Geotechnical Reviews, Landscape Reviews, Structural Reviews,
Attorney. Legal Fees, etc. per project NEW Actual Cost
Drainage Catch Basin W=4', 7' or 21' each $88.59 $61.00 Drainage Collar Pipe PCC each $29.25 $61.00
Drainage Headwall 48" Wing each $58.87 $61.00
Drainage Junction Structure w/o Manhole each $38.85 $61.00 Drainage Junction Structure with Manhole each $38.85 $61.00 Drainage RCP 18" thru 54" linear feet $17.00 $32.00
Drainage RCP 60" thru 96" linear feet $29.12 $63.00
V-Ditch linear feet $0.99 $1.48
V-Ditch Cobblestone linear feet $0.99 $1.86
Landscape Cobblestone/Boulders square feet $0.99 $0.37
Landscape Concrete Header linear feet $1.23 $0.37
Landscape Decomposed Granite square feet $0.99 $0.37
Landscape Fence Tubular Steel linear feet $7.42 $0.37
Landscape Gates Tubular Steel each $18.82 $46.00
Landscape Irrigation System square feet $2.91 $0.37
Landscape Maintenance 180 Day square feet $0.38 $0.37

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Resolution No. 2023-XXX - Page 5 of 5
Title
Fee
Unit/Type Current Recommended
Landscape Masonry Column/Pilaster each $14.81 $46.00
Landscape Mulch Shredded 4" square feet $3.76 $0.37
Landscape Pavers square feet $3.76 $0.37
Landscape Shrub 1 and 5 Gallon each $1.70 $6.18
Landscape Slope Erosion Control square feet $0.99 $0.37 Landscape Trail Fence PVC 2-rail and 3-rail linear feet $7.64 $0.37 Landscape Trail Gate each $115.30 $93.00
Landscape Tree 5 and 15 Gallon each $17.61 $93.00
Landscape Tree 24" Box each $22.45 $93.00
Landscape Tree Palm each $38.23 $93.00
Landscape Vine 5 Gallon each $1.83 $93.00
Landscape Wall Garden 6' linear feet $15.54 $46.00
Landscape Wall Retaining 3' linear feet $14.43 $46.00
Landscape Wall Retaining Drain linear feet $9.58 $46.00 Landscaping square feet $1.09 $0.37
Removal Clear & Grub linear feet lump sum Delete
Removal Cold Plane Existing Pavement square feet $0.09 $0.19 Removal of AC Berm linear feet $0.86 $0.19
Removal AC Pavement square feet $0.48 $0.37
Removal of PCC Curb linear feet $0.86 $0.37
Removal of PCC Sidewalk square feet $0.48 $0.37
Removal Tree each $43.08 $93.00
Street AC (0-5,000 sf) (small) square feet $0.02 $0.11
Street AC (5,000 - 20,000 sf) (med) square feet $0.02 $0.09 Street AC (>20,000 sf) (lg) square feet $0.02 $0.07
Street AC (under 500 tons) square feet $0.99 Delete
Street Access Ramp each $39.10 $46.00
Street Adjust Manhole and Valves/CO to Grade each $9.58 $186.00 Street Adjust Valves to Grade each $9.58 Delete
Street Aggregate Base (0-5,000 sf) (small) square feet $0.03 $0.11 Street Aggregate Base (5,000 - 20,000 sf) (med) square feet $0.03 $0.09 Street Aggregate Base (>20,000 sf) (lg) square feet $0.03 $0.07 Street Barricades linear feet $1.94 $0.37
Street Berm AC linear feet $1.94 $0.28
Street Cross-gutter square feet $0.48 $1.04
Street Curb & Gutter 6" linear feet $0.38 $0.32
Street Curb & Gutter 8" linear feet $0.38 $0.32
Street Curb & Gutter 12" linear feet $0.38 $0.32
Street Curb & Gutter Cobble linear feet $3.03 $0.32
Street Curb Core each $59.23 $93.00
Street Curb Only linear feet $0.38 $0.32
Street Curb Rolled linear feet $0.86 $0.32
Street Curbside Drain STD 107-A,B&C each $163.87 $278.00 Street Drive Approach Commercial square feet $1.83 $2.06 Street Drive Approach Residential square feet $1.23 $1.04

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Resolution No. 2023-XXX - Page 5 of 5
Title
Fee
Unit/Type Current Recommended
Street Light/Signal Interconnect Conduit linear feet $0.74 $0.32 Street Lights each $9.83 $93.00
Street Lights (Up to 10 poles) linear feet lump sum Delete Street Right Turn Lane/Busbay PCC 8" square feet $1.83 $1.04 Street Sidewalk PCC 4" square feet $0.26 $1.04
Street Subgrade Preparation/Fine Grading square feet $0.26 Delete Traffic Pavement Markings each $0.99 $19.00
Traffic Pavement Striping linear feet $0.48 $0.06
Traffic Reflectors and Posts each $0.99 $19.00
Traffic Signal each $5,867.07 $1,484.00
Traffic Signal Modification each $2,781.51 $742.00
Traffic Street Sign each $9.83 $19.00
Utility Fiber Optic Conduit & Trench linear feet $2.42 $0.56 Utility Underground Existing Electrical linear feet $2.42 $0.56 Utility Underground Existing Telecom linear feet $2.42 $0.56 Miscellaneous; Construction items not listed above
charged
based upon
estimated
hourly
inspection
need; hourly
rate $118.53 $186.00
Miscellaneous; Construction items not listed above (OT) charged
based upon
estimated
hourly
inspection
need; hourly
rate (OT) $174.20 $213.00
Minimum Public Works Permit Fee each $63.00 $93.00
Residential Drive Approach each $167.00 $316.00
Curb Core each $64.00 $155.00
Roll-Off Container / Storage Pods each $64.00 Delete
Any Trench / Bore in the Right of Way under 30' LF each $64.00 $526.00 Trenching / Boring in the Right of Way over 30' LF per LF $2.10 $0.93 Micro Trenching per LF NEW $0.43
Bore / Receiving Pit ( Add bore pits to the potholing fee) per pit $64.00 $223.00 Parkway Tree Removals (require approval/replacement) each at cost $340.00 Potholing each $64.00 $68.00
Aerial per LF $0.28 $0.45
Pull / Place Fiber in Existing Conduit per LF $0.28 $0.45 Install / Replace Manholes - Vaults - Pull Boxes each $64.00 $393.00 Access Manholes - Vaults - Pull Boxes each $64.00 $114.00 Oversize Loads - Traffic
Single Permit each $15.00 $16.00
Repetitive Permit (initial fee) each $70.00 Delete
Repetitive Permit (add'l monthly fee for 6 months) per month $15.00 Delete

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Resolution No. 2023-XXX - Page 5 of 5
Title
Fee
Unit/Type Current Recommended
Annual Permit per year $70.00 $90.00
Property Legal Description each $1,518.00 $4,036.00
Improvement Agreement N/A $313.00 $1,670.00
Residential Parcel Map LS $4,733.00 $9,726.00
plus per lot per lot $294.00 $139.00
Tract Maps and Non-Residential Parcel Maps of ten (10)
lots or less LS $5,098.00 $13,436.00
Tract Maps and Non-Residential Parcel Maps over ten
(10+) lots LS $4,895.00 $9,726.00
plus per parcel or lot per lot $354.00 $371.00
Rough Grading – Per Sheet each $1,869.00 $1,551.00
Precise Grading – Per Sheet each $2,024.00 $2,074.00
Improvement Plan Check (for plans not identified in this sheet, includes includes street , landscape, and
irrigation) per sheet $4,492.00 $1,917.00
Interior Streets – 1 Sheet LS $4,492.00 Delete
Interior Streets – 2 Sheets LS $5,463.00 Delete
Interior Streets – Sheets 3 and 4 each $1,457.00 Delete Interior Streets – 5 Sheets LS $9,591.00 Delete
Interior Streets – Sheets 6 through 9 each $1,457.00 Delete Interior Streets – 10 Sheets LS $18,205.00 Delete
Interior Streets – Sheets 11 and more each $1,457.00 Delete Storm Drain Plans per sheet
same as Interior
Sheets $1,917.00
Street Light per sheet $871.00 $1,175.00
Additional Street Light Sheets each $346.00 Delete
Landscaped and Irrigation Plans for City-Maintained
Areas each $1,518.00 $1,175.00
Priority WQMP LS $2,168.00 $3,154.00
Non-Priority WQMP (Fee includes 2 plan checks) LS $262.00 $1,299.00 Hydrology Study Drainage Areas up to 150 acres LS $3,156.00 $3,154.00 Hydrology Study Drainage Areas greater than 150 acres LS $4,370.00 $4,082.00 On-Site Sewer & Water – Per Sheet each $1,253.00 $1,175.00 Monumentation (refundable) - BASE DEPOSIT Base Deposit $3,273.00 $526.00 plus per lot $64.98 $139.00
Map Printing (as adopted by San Bernardino County –
per sheet) each $75.00 $75.00
WQMP Study Amendment LS NEW $1,113.00
Revision Checking Fee
per hour
($200 min) NEW $186.00
Hourly Services and/or Services not Otherwise Listed per hour NEW $186.00

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Resolution No. 2023-XXX - Page 5 of 5
Exhibit B
City of Rancho Cucamonga
Environmental Programs - User Fee Study
Fiscal Year 2024
Title
Fee
Unit/Type Current Recommended
Unlawful Bin Administration fee per instance $242.00 $494.00 Unlawful Bin Notice Posting fee per posting $147.00 $658.00 C&D Self-Haul Permit fee per permit $315.00 $823.00
Stormwater Regulatory Inspections for Commercial
Businesses (Ms4)
Low (1 time every 5 years) per instance NEW $288.00
Medium (2 times every other year within 5 years for
total of 2 inspections) per instance NEW $362.00
High (1 time annually) per instance NEW $452.00
Stormwater Regulatory Inspections for Industrial
Businesses (Ms4)
Low (1 time every 5 years) per instance NEW $288.00
Medium (2 times every other year within 5 years for
total of 2 inspections) per instance NEW $494.00
High (1 time annually) per instance NEW $576.00
Stormwater Regulatory Inspections for Construction
Projects
Low (Below 10 Acres) 1 time during rainy season per project NEW $411.00 Medium (between 10 and 50 Acres) 2 times during
rainy season per project NEW $535.00
High (50 Acres and Above) Inspect 1 time per
month during rainy season Oct-May 31st total 8
Inspections per project NEW $617.00
Construction & Demolition Diversion Administration
fee Less than 5,000 sq. ft. project per project $262.00 $905.00 Construction & Demolition Diversion Administration
fee 5,000 to 9,999 sq. ft. project per project $524.00 $1,028.00 Construction & Demolition Diversion Administration
fee 10,000 to 19,999 sq. ft. project per project $786.00 $1,193.00 Construction & Demolition Diversion Administration
fee 20,000 and greater sq. ft. project per project $1,048.00 $1,810.00 Construction & Demolition Diversion Deposit 1,000 to
9,999 sq. ft. project deposit $5,000.00 $5,000.00
Construction & Demolition Diversion Deposit 10,000
to 19,999 sq. ft. project deposit $10,000.00 $10,000.00 Construction & Demolition Diversion Deposit 20,000
and greater sq. ft. project deposit $15,000.00 $15,000.00 Residential & Commercial Solid Waste Self-Haul
Permit per permit $52.00 $165.00
Lien Demand Fee each $135.00 $135.00
Lien Release* each $75.00 $75.00

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Resolution No. 2023-XXX - Page 5 of 5
Title
Fee
Unit/Type Current Recommended
Lien Administration* each $75.00 $75.00
Water Quality Management Plan (WQMP)
WQMP Initial Inspection per project NEW $617.00
WQMP Post Development Monitoring bi-annually NEW $0.00
Hourly Services and/or Services not Otherwise
Listed per hour NEW $165.00

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Resolution No. FD 2024-XXX - Page 1
of 2
4 5
2 3
RESOLUTION NO. FD 2024-XXX

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE

RANCHO CUCAMONGA FIRE PROTECTION DISTRICT,

RANCHO CUCAMONGA, CALIFORNIA, REVISING AND

UPDATING A TECHNOLOGY FEE
A Recitals.

1. The California Government Code allows the Fire Protecton District to establish fees and charges for services, provided such fees and charges do not exceed the estimated reasonable cost to the Fire Protection District in providing the service to which the fee or charge applies

3. On April 17, 2024, Rancho Cucamonga Fire Protection District Board of Directors conducted a duly noticed public hearing regarding the adoption of the proposed fees and service charges.

4. All legal prerequisites prior to the adoption of this Resolution have occurred.

B. Resolution.

The Board of Directors for the Rancho Cuamonga Fire Protection District finds and resolves as follows:

SECTION 1: Technology Fee. The Board hereby amends Resolution FD 18-003 and increases the Technology Fee for all applicable Fire District permit and inspection fees from 7% to 12% effective July 1, 2024.

SECTION 2: The Secretary to the Rancho Cucamonga Fire Protection District shall certify to the adoption of this Resolution.

ATTACHMENT 2

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Resolution No. FD 2024-XXX - Page 5 of
5 PASSED, APPROVED, AND ADOPTED this day of 2023
AYES:

NOES:

ABSENT:

ABSTAINED:
__________________________________
L. Dennis Michael, President
ATTEST:
_____________________________________
Janice C. Reynolds, City Clerk
I, JANICE C. REYNOLDS, SECRETARY of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the Board of Directors of the Rancho Cuamonga Fire Protection District, at a Regular Meeting of said Board held on the __ 2023.

Executed this ___ day of_______, 2023 at Rancho Cucamonga, California _________________________________
Janice C. Reynolds, City Clerk

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Report for:

Fee Study for Engineering Services, Environmental Programs, and Technology Needs Final Report
April 1, 2024
Prepared by:

Corporate Headquarters
32605 Temecula Parkway, Suite 100
Temecula, CA 92592
nbsgov.com Toll free: 800.676.7516
ATTACHMENT 3

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TABLE OF CONTENTS
Executive Summary ........................................................................................................3

1.1 1.2
Findings ...................................................................................................................3 Report Format .........................................................................................................5 Introduction and Fundamentals......................................................................................6

2.1 2.2
Scope of Study.........................................................................................................6 Methods of Analysis................................................................................................6 Engineering Services Department ................................................................................. 12

3.1 3.2

3.3 Cost of Service Analysis.........................................................................................12 Fee Establishment .................................................................................................13 Cost Recovery Evaluation......................................................................................14 Environmental Programs .............................................................................................. 15

4.1 4.2

4.3 Cost of Service Analysis.........................................................................................15 Fee Establishment .................................................................................................16 Cost Recovery Evaluation......................................................................................16 Technology Fee............................................................................................................. 17

5.1 5.2

5.3 Cost of Service Analysis.........................................................................................17 Fee Establishment .................................................................................................18 Cost Recovery Evaluation......................................................................................18 Conclusion.................................................................................................................... 19 Appendices
Cost of Service Analysis (Fee Tables)
Comparative Fee Surveys
Appendix A
Appendix B
City of Rancho Cucamonga
Fee Study for Engineering Services, Environmental Programs, and Technology Needs 2

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EXECUTIVE SUMMARY
NBS performed a Fee Study for the City of Rancho Cucamonga (City) Engineering Services Department and Environmental Programs. The purpose of this report is to present the findings and recommendations of the various fee analyses performed, and provide the City with the information needed to update and establish user and regulatory fees for services. The Study’s approach and methodology ensured development of reasonable and equitable fees and charges that meet industry standards and uphold the statutory requirements of the State of California.

California cities, counties, and special districts may impose user and regulatory fees for services and activities they provide through provisions set forth in the State Constitution, Article XIII C § 1(e). Under this legal framework, a fee may not exceed the reasonable cost of providing the service or performing the activity. For a fee to qualify as such, it must relate to a service or activity performed at the request of an individual or entity upon which the fee is imposed, or their actions specifically cause the local government agency to perform additional activities. In this instance, the service or underlying action causing the local agency to perform the service is either discretionary and/or is subject to regulation. As a discretionary service or regulatory activity, the fees considered in this Study fall outside of the definition and statutory requirement to impose general taxes, special taxes, and fees as a result of property ownership.

The City’s main reason for conducting this Study was twofold: (1) first, to ensure that existing fees do not exceed the costs of service, and (2) second, to provide an opportunity for the City Council to re-align fee amounts with localized cost recovery policies.

1.1 Findings
This Study examined fee programs for Engineering Services, and Environmental Programs, as well as the City’s Technology Fee. The Study identified an estimated $4.1 million in eligible costs for recovery from fees for service compared to approximately $2.1 million the City is currently collecting each year from fees. The following table provides a summary of the Study’s results:

Table 1. Report Summary
Estimated
Annual Full
Annual Cost
Recovery
Surplus /
(Deficit)
Estimated
AnnualEstimated
Annual Current
Fee Revenue
Current
Cost
Recovery %
Recommended
Cost Recovery
%
Department / Program Cost Recovery
Fee Revenue
Recommended
Fee Revenue
Engineering Services Department
Environmental Programs
Technology Fee
$ 1,894,864
42,989
$ 2,751,571
354,962
1,024,481
$ (856,707)
(311,973)
(841,221)
69%
12%
18%
51%
$ 2,751,062
324,113

99.98%
91%
183,260
2,121,113
1,024,481
4,099,656
100%
99%Total $ $ 4,131,014 $ (2,009,901) $
As shown in Table 1 above, the City is recovering approximately 51% of the costs associated with providing user and regulatory fee-related services. Should the Council adopt fees at 100% of the full cost recovery amounts determined by this Study, an additional $2 million in costs could be recovered.

However, Section 2.2.3 later explains, there may be other local policy considerations that support adopting fees at less than the calculated full cost recovery amount. Since this element of the Study is subjective, NBS provided the maximum potential of fee amounts at 100% full cost recovery for the City to City of Rancho Cucamonga
Fee Study for Engineering Services, Environmental Programs, and Technology Needs 3

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consider. Once City Council has reviewed and evaluated the results of the Study, the City can set fees at appropriate cost recovery levels according to local policy goals and considerations.

1.2 Report Format
This report documents the analytical methods and data sources used in the Study, presents findings regarding current levels of cost recovery achieved from user and regulatory fees, discusses recommended fee amounts, and provides a comparative survey of fees to neighboring agencies for similar services. The report is organized into the following sections:

Section 2 - Outlines the general framework, approach, and methodology of the Fee Study.

Sections 3 through 5 - Discusses the results of the cost of service analysis performed by department and/or fee program. The analysis includes: (1) fully burdened hourly rate(s); (2) calculation of the costs of providing service; (3) the cost recovery performance of each fee category; and (4) the staff-recommended fees for providing services.

Section 6 - Presents the conclusions of the analysis provided in the preceding sections.

Appendices to this report - Include additional details of the analysis performed and a comparison of the fees imposed by neighboring agencies for similar services.

City of Rancho Cucamonga
Fee Study for Engineering Services, Environmental Programs, and Technology Needs 5

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INTRODUCTION AND FUNDAMENTALS

2.1 Scope of Study
The following is a summary of the fees evaluated during the Study:

Engineering Services Department
Environmental Programs
Technology Fee
The fees examined in this Study specifically excluded utility rates, development impact fees, and special assessments, all of which fall under distinct analytical and procedural requirements different from the body of user/regulatory fees analyzed in this effort. Additionally, this Study excluded facility and equipment rental rates, as well as most of fines and penalties that may be imposed by the City for violations to its requirements or code.

2.2 Methods of Analysis
Three phases of analysis were completed for each area studied:

Cost of
Service
Analysis
Fee
Establishment
Cost Recovery
Evaluation

2.2.1 COST OF SERVICE ANALYSIS
This cost of service analysis is a quantitative effort that compiles the full cost of providing governmental services and activities. There are two primary types of costs considered: direct and indirect costs. Direct costs are those that specifically relate to an activity or service, including the real-time provision of the service. Indirect costs are those that support the provision of services in general but cannot be directly or easily assigned to a singular activity or service.

Direct Costs:
Direct personnel costs – Salary, wages and benefits expenses for personnel specifically involved in the provision of services and activities to the public.

Direct non-personnel costs – Discrete expenses attributable to a specific service or activity performed, such as contractor costs, third-party charges, and materials used in the service or activity.

Indirect Costs:
Indirect personnel costs – Personnel expenses supporting the provision of services and activities. This can include line supervision and departmental management, administrative support within a department, and staff involved in technical support activities related to the direct services provided to the public.

City of Rancho Cucamonga
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Indirect non-personnel costs – Expenses other than labor involved in the provision of services. In most cases, these costs are allocated across all services provided by a department, rather than directly assigned to individual fee/rate categories.

Overhead costs – These are expenses, both labor and non-labor, related to agency-wide support services. Support services include general administrative services such as City Manager, Finance, Human Resources, etc. The amount of costs attributable to the departments or divisions included in this Study were sourced from the City’s Cost Allocation Plan.

All cost components in this Study use annual (or annualized) figures, representing a twelve-month cycle of expenses incurred by the Department in the provision of all services and activities City-wide.

Nearly all the fees reviewed in this Study require specific actions on the part of City staff to provide the service or conduct the activity. Since labor is the primary underlying factor in these activities, the Study expresses the full cost of service as a fully burdened cost per labor hour. NBS calculated a composite, fully burdened, hourly rate for the Engineering Services Department Environmental Programs. This rate serves as the basis for further quantifying the average full cost of providing individual services and activities.

Determining the fully burdened labor rate requires two data sets: (1) the full costs of service, and (2) the number of staff hours available to perform those services. NBS derived the hours available based on the complete list of all City employees and/or available service hours of its contracted professionals (where applicable).

The City supplied NBS with the total number of paid labor hours for each employee involved in the delivery of services included in this Study. These available hours represent the amount of productive time available to provide both fee-recoverable and non-fee recoverable services and activities. Available labor hours divided into the annual full costs of service equal the composite, fully burdened, labor rate. Some agencies may also use the resulting rates for purposes other than setting fees, such as calculating the full cost of general services or structuring a cost recovery agreement with another agency or third party.

NBS also assisted the City in estimating the staff time for the services and activities listed in the City’s fee schedule. Time tracking records for the fee programs studied as part of this analysis, when available, prove useful in identifying time spent providing general categories of service (e.g., division administration, plan review, inspection, public information assistance, etc.). However, the City does not systematically track the service time of activities for all departments or all individual fee-level services provided.

Therefore, NBS also relied on interviews and questionnaires to develop the necessary data sets of estimated labor time. In many cases, the City provided estimates of the average amount of time (in minutes and hours) it took to complete a typical service or activity considered on a per-occurrence basis.

It should be noted that the development of these time estimates was not a one-step process but required careful review by both NBS and department managers to assess the reasonableness of such estimates.

Based on the results of this review, the City reconsidered its time estimates until all parties were comfortable that the fee models reasonably reflected the average service level provided by the City.

Finally, the fully burdened labor rate(s) calculated in earlier steps were applied at the individual fee level time estimates, yielding an average total cost of providing each fee for service or activity. The graphic below provides a visual representation of the steps discussed in this section.

City of Rancho Cucamonga
Fee Study for Engineering Services, Environmental Programs, and Technology Needs 7

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2.2.2 FEE ESTABLISHMENT
The fee establishment process includes a range of considerations, including the following:
Addition to and deletion of fees – The Study provided each area with the opportunity to propose additions and deletions to their current fee schedules, as well as re-name, re- organize, and clarify which fees were to be imposed. Many of these fee revisions allowed for better adherence to current practices, as well as the improvement in the calculation, application, and collection of the fees owed by an individual. Some additions to the fee schedule were simply the identification of existing services or activities performed by City staff for which no fee is currently charged.

Revision to the structure of fees – In most cases, the focus was to re-align the fee amount to match the costs of service and leave the current structure of fees unchanged. However, in several cases, fee categories and fee names had to be simplified or re-structured to increase the likelihood of full cost recovery or to enhance the fairness of how the fee is applied to the various types of fee payers.

Documentation of the tools used to calculate special cost recovery – The City’s fee schedule should include the list of fully burdened rates developed by the Study. Documenting these rates in the fee schedule provides an opportunity for the City Council to approve rates for cost recovery under a “time and materials” approach. It also provides clear publication of those rates so that all fee payers can readily reference the basis of any fee amounts. The fee schedule should provide language that supports special forms of cost recovery for activities City of Rancho Cucamonga
Fee Study for Engineering Services, Environmental Programs, and Technology Needs 8

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and services not included in the adopted master fee schedule. In these rare instances, published rates are used to estimate a flat fee or bill on an hourly basis, which is at the department director’s discretion.

2.2.3 COST RECOVERY EVALUATION
The NBS fee model compares the existing fee for each service or activity to the average total cost of service quantified through this analysis. Here are the possible outcomes of the fee analysis:

Cost recovery rate of 0% - This signifies that there is currently no current recovery of costs from fee revenues (or insufficient information available for evaluation).

Cost recovery rate of 100% - This means that the fee currently recovers the full cost of service.

Cost recovery rate between 0% and 100% - This indicates partial recovery of the full cost of service through fees.

Cost recovery rate greater than 100% - This means that the fee exceeds the full cost of service. User fees and regulatory fees should not exceed the full cost of service.

In all cases, the cost recovery rate achieved by a fee should not be greater than 100%. In most cases, imposing a fee above this threshold could change the definition of the charge from a cost of service based fee to a tax which has other procedural requirements, such as ballot protest or voter approval.

NBS assisted with modeling the “recommended” or “target” level of cost recovery for each fee, established at either 100% or any amount less than the calculated full cost of service. Targets and recommendations reflect discretion on the part of the agency based on a variety of factors, such as existing City policies and agency-wide or departmental revenue objectives, economic goals, community values, market conditions, level of demand, and others.

A general method of selecting an appropriate cost recovery target is to consider the public and private benefits of the service or activity in question, such as:

To what degree does the public at large benefit from the service? To what degree does the individual or entity requesting, requiring, or causing the service benefit?
When a service or activity benefits the public at large, there is generally little to no recommended fee amount (i.e., 0% cost recovery), reinforcing the fact that a service which truly benefits the public is best funded by general resources of the City, such as revenues from the General Fund (e.g., taxes). Conversely, when a service or activity wholly benefits an individual or entity, the cost recovery is generally closer to or equal to 100% of cost recovery from fees collected from the individual or entity.

In some cases, a strict public-versus-private benefit judgment may not be sufficient to finalize a cost recovery target. Any of the following factors and considerations may influence or supplement the public- versus-private benefit perception of a service or activity:
If optimizing revenue potential is an overriding goal, is it feasible to recover the full cost of service?
Will increasing fees result in non-compliance or public safety problems? City of Rancho Cucamonga
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Are there desired behaviors or modifications to behaviors of the service population helped or hindered through the degree of pricing for the activities? Does current demand for services support a fee increase without adverse impact to the community served or current revenue levels? In other words, would fee increases have the unintended consequence of driving away the population served?

Is there a good policy basis for differentiating between the type of user (e.g., residents vs. non-residents, residential vs. commercial, non-profit entities, and business entities)? Are there broader City objectives that merit a less than full cost recovery target from fees, such as economic development goals and local social values? NBS provided the cost of service calculation based on 100% full cost recovery and the framework for the City’s use to adjust the amount of cost recovery in accordance with its broader goals as they pertain to code compliance, cost recovery, economic development, and social values.

2.2.4 COMPARATIVE FEE SURVEY
Appendix B presents the results of the Comparative Fee Survey for the City. Policy makers often request a comparison of their jurisdictional fees to those of surrounding or similar communities. The purpose of a comparison is to provide a sense of the local market pricing for services, and to use that information to gauge the impact of recommendations for fee adjustments.

In this effort, NBS worked with the City to choose five comparative agencies - Ontario, Fontana, Upland, Eastvale, and Chino. It is important to keep the following in mind when interpreting the general approach to, and use of, comparative survey data:

Comparative surveys do not provide information about cost recovery policies or procedures inherent in each comparison agency.

A “market-based” decision to price services below the full cost of service calculation is the same as deciding to subsidize that service.

Comparative agencies may or may not base their fee amounts on the estimated and reasonable cost of providing services. NBS did not perform the same level of analysis of the comparative agencies’ fees.

The results of comparative fee surveys are often non-conclusive for many fee categories.

Comparison agencies typically use varied terminology for the provision of similar services.

NBS made every reasonable attempt to source each comparison agency’s fee schedule from their respective websites and compile a comparison of fee categories and amounts for the most readily comparable fee items that match the City’s existing fee structure.

2.2.5 DATA SOURCES
The following data sources were used to support the cost of service analysis and fee establishment phases of this Study:

The City’s Adopted Budget for Fiscal Year 2023-2024.

A complete list of all City personnel, salary/wage rates, regular hours, paid benefits, and paid leave amounts provided by the Engineering Services Department.

City of Rancho Cucamonga
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Various correspondences with City staff supporting the adopted budgets and current fees, including budget notes and expenditure detail not shown in the published document.

Prevailing fee schedules as adopted by City Council.
Annual workload data provided by each department and/or fee program evaluated in the Study.

The City’s adopted budget serves as an important source of information that affects the cost of service results. NBS did not audit or validate the City’s financial documents and budget practices, nor was the cost information adjusted to reflect different levels of service or any specific, targeted performance benchmarks. This Study accepts the City’s budget as a legislatively adopted directive describing the most appropriate and reasonable level of City spending. NBS consultants accept the City Council’s deliberative process and the City’s budget plan and further assert that through this legislative process, the City has yielded a reasonable and valid expenditure plan to use in setting cost-based fees.

City of Rancho Cucamonga
Fee Study for Engineering Services, Environmental Programs, and Technology Needs 11

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ENGINEERING SERVICES DEPARTMENT
The Engineering Services Department, in partnership with departments citywide, strives to build a City where the infrastructure supports a community that is a great place to live, work, and play through strategic design, well planned maintenance, and fiscal and environmental sustainability. The department provides a number of services in support of building a world-class community. Among these are planning and implementation of capital improvements, development related services, traffic and transportation management, environmental programs, and utility services such as electric power, high-speed municipal broadband, and streetlight management.

3.1 Cost of Service Analysis
NBS calculated the total estimated annual cost of services provided by the Engineering Services Department, segregated between costs for activities that are eligible and/or targeted for recovery in fees for service and those that require another funding source other than fees. Table 2 shows the estimated full cost of providing services on an annual basis and the fully burdened cost per hour developed for cost recovery purposes through fees for services.

Table 2. Fully Burdened Hourly Rate – Engineering Services Department Public Counter Engineering - Engineering -Cost Element Total/ General Info CIP/NPDES Dev. Projects Labor $ 119,958
2,885
$ 809,242
19,459
$ 1,246,179 $ 2,175,380
Recurring Non-Labor
Citywide Overhead
Engineering Admin
29,965
591,383
738,356
52,309
1,032,341
1,288,903
56,927
71,075
384,031
479,473
Department Total $
$
250,845 $ 1,692,205 $
$
2,605,883 $ 4,548,933
Cost Recovery Targeted from Fees
Amount Targeted for Consideration in Billings/Fees
Amount Requiring Another Funding Source
80%
200,676
50,169
0% 100%
2,605,883
-
62%
2,806,559
1,742,374
-
1,692,205
Fully Burdened Hourly Rate 13 $ - 172 $ 186
Reference:

Direct Hours
Only
15,126
As shown, the total cost of providing services is approximately $4.5 million per year. However, the results of the cost of service analysis identified $2.8 million in cost for recovery from the City’s fees for service with the remaining $1.7 million recommended for recovery through other funding sources. All subsequent cost of service calculations at the individual fee level assumes a fully burdened hourly rate of $186.

Based on interviews with Department staff, the analysis segregated the total cost of services into three primary services categories: (1) Public Counter / General Information; (2) Engineering – CIP/NPDES Activities; and (3) Engineering – Development Projects. In order to clarify the underlying costs and City of Rancho Cucamonga
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assumptions used to calculate the fully burdened hourly rate, here is a summary of the descriptions for each cost category:
Public Counter / General Information – Activities associated with responding to phone calls and general information requests that support the development review process. Typically, some portions of costs for provision of general public information and assistance do not apply toward recovery from fees and are considered a basic function of governmental services to the public. Engineering staff estimated that approximately 80% of these costs support development review activities, while the remaining costs should not be considered in the calculation of fees for services.

Engineering – CIP/NPDES Activities – Activities associated with managing City records, including capital improvement projects (CIP), and stormwater compliance. These costs do not apply toward recovery from Engineering fees as alternate funding sources are available.

Engineering – Development Projects – Development review and approval comprises the majority of this Department’s work efforts. 100% of these costs apply toward recovery from the Department’s routine types of fees for service.

The fully burdened hourly rate involves significant analytical and policy-related decisions regarding the inclusion of categorized activity costs. The decision to either include or exclude certain costs toward recovery in fees for service stems from the basic fee setting parameters set forth by industry standard fee calculation methods and the California State Constitution. State statutes require that any new fee that is levied or any existing fee that is increased should not exceed the estimated amount required to provide the service for which the charge is levied.

3.2 Fee Establishment
The list of fees as shown in Appendix A.1 to this report reflects some minor changes to the City’s prior fee schedule. Highlights include:
Deletion of fees that are no longer used or needed, such as:
o
o
o
Each additional lot line adjustment parcel
Reapportionment maps
Construction Permits/Inspection Fees line items for: Removal clear & grub, Street adjust valves to grade, Street subgrade preparation/fine grading Street lights (up to 10 poles)o
o
o
o
Repetitive permit fees from oversize load
Improvement plan checks for interior streets
Map printing
Reorganization of fee categories or clarification of fee names within the Construction Permit/Inspection Fee line items to create a more user-friendly fee structure:
o
o
o
o
Combined Street AC (under 500 tons) with Street AC (500-900 tons) Revised landscape mulch from per cubic yard to per square foot Revised fee schedule categories from tiers based on tonnage to square feet for Street AC Revised fee schedule categories from tiers based on tonnage to square feet for Street Aggregate Base
City of Rancho Cucamonga
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o
o
o
o
Adjusted tiers for trenching in the right of way from above and below 25 LF, to 30 LF Removed tiers from bore/receiving pit
Separated access manholes – vaults – pull boxes into their own fee category Combined all street light reviews into one category
Addition of new fee categories, notated as “New” in the Current Fee / Deposit column of Appendix A.1:
o
o
o
o
o
Application fee for Bond Reduction
Specialized Reviews/Studies to be charged actual cost for outside consultants Construction Permit/Inspection Fee for Micro Trenching
Plan Check/Processing Fee for review of WQMP Study Amendments Documentation of fully burdened hourly rates
Section 2, Methods of Analysis, provides additional discussion on the Study’s approach to adding, deleting, and revising fee categories.

3.3 Cost Recovery Evaluation
Appendix A.1 presents the results of the detailed cost recovery analysis of fees for the City’s Engineering Services Department. In the Appendix, the “Cost of Service per Activity” column establishes the maximum adoptable fee amount for the corresponding service identified in the “Fee Name” list. This Cost of Service per Activity is reflective of the Department’s total estimated cost for review of each permit, as well as any supporting department/division’s review as required by the City’s established development review processes.

Currently, the Department is recovering approximately 69% of the total cost of providing services from fees. As Table 3 shows, the City collects approximately $1.9 million per year in revenue at the current fee amounts. At full cost recovery and the same demand level for these services, the City would recover approximately $2.8 million.

Table 3. Cost Recovery Outcomes
Estimated
Annual Full
Annual Cost
Recovery
Surplus /
(Deficit)
Estimated
AnnualEstimated
Annual Current
Fee Revenue
Current
Cost
Recommended
Cost Recovery
%
Department / Program Cost Recovery
Fee Revenue
Recommended
Fee RevenueRecovery %
Engineering Services Department $ 1,894,864 $ 2,751,571 $ (856,707) 69% $ 2,751,062 99.98% NBS provided a full cost of service evaluation and the framework for considering fees, while the City departments determined the appropriate cost recovery levels at or below full cost amounts.

The “Recommended Fee / Deposit Level” column in Appendix A.1 displays the City staff’s initial recommended fee amounts. Based on this information, staff recommends that all fees recover 100% of the costs of providing services, except where fees are capped by the State such as overload permits.

These initial recommendations for adjusted fee amounts are projected to recover approximately 99.98% of the total costs of providing fee-related services, assuming the demand for services remains the same.

See the City’s proposed Master Fee Schedule for any variances to the recommended fee amounts shown in this report.

City of Rancho Cucamonga
Fee Study for Engineering Services, Environmental Programs, and Technology Needs 14

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Rancho Cucamonga City CouncilApril 17, 2024

Rancho Cucamonga City Council
April 17, 2024