CITY COUNCIL VISION STATEMENT
“Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.”
Mayor
L. Dennis Michael
Mayor Pro Tem
Lynne B. Kennedy
Members of the City
Council:
Ryan A. Hutchison
Kristine D. Scott
Ashley Stickler
CITY OF RANCHO CUCAMONGA
REGULAR MEETING AGENDA
March 5, 2025
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
FIRE PROTECTION DISTRICT BOARD – CITY COUNCIL
HOUSING SUCCESSOR AGENCY- SUCCESSOR AGENCY –
PUBLIC FINANCE AUTHORITY
CLOSED SESSION
REGULAR MEETINGS
TAPIA CONFERENCE ROOM
COUNCIL CHAMBERS
4:30 P.M.
7:00 P.M.
The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. It is the intent to conclude the meeting by 10:00 p.m. unless extended by the concurrence of the City Council. Agendas, minutes, and recordings of meetings can be found at https://www.cityofrc.us/your-government/city-council-agendas or by contacting the City Clerk Services Department at 909-774-2023. Live Broadcast available on Channel 3 (RCTV-3). For City Council Rules of Decorum refer to Resolution No. 2023-086.
Any documents distributed to a majority of the City Council regarding any item on this agenda after distribution of the agenda packet will be made available in the City Clerk Services Department during normal business hours at City Hall located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. In addition, such documents will be posted on the City’s website at https://www.cityofrc.us/your-government/city-council-agendas.
CLOSED SESSION – 4:30 P.M.
TAPIA CONFERENCE ROOM
ROLL CALL: Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott and Stickler
A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)
C. CITY MANAGER ANNOUNCEMENTS
D. CONDUCT OF CLOSED SESSION
D1. CONFERENCE WITH LABOR NEGOTIATORS ROBERT NEIUBER, SENIOR HUMAN RESOURCES
DIRECTOR, PETER CASTRO, DEPUTY CITY MANAGER/ADMINISTRATIVE SERVICES, MATT BURRIS,
DEPUTY CITY MANAGER/ECONOMIC AND COMMUNITY DEVELOPMENT AND JULIE SOWLES, DEPUTY CITY MANAGER OF COMMUNITY PROGRAMS; PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES’ ASSOCIATION (RCCEA) AND TEAMSTERS LOCAL 1932. (CITY)
D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8
CITY COUNCIL VISION STATEMENT
“Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.”
FOR PROPERTY IDENTIFIED AS PARCEL NUMBER 0229-012-08-0000 COMMONLY KNOWN AS ADDRESS 8434 ROCHESTER AVENUE, RANCHO CUCAMONGA, CA 91730; NEGOTIATING PARTIES
MATT MARQUEZ, DIRECTOR OF ECONOMIC DEVELOPMENT, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND RICHARD LEE, REPRESENTING CBRE GROUP, INC., REGARDING PRICE AND TERMS. (CITY)
D3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY IDENTIFIED AS PARCEL NUMBERS 0208-031-17-0000; 0208-031-54-0000; 0208-031-55- 0000; 0208-031-56-0000; 0208-031-57-0000 COMMONLY KNOWN AS ADDRESS 7368, 7380, 7404, 7390 AND 7372 ARCHIBALD AVENUE, RANCHO CUCAMONGA, CA 91730; NEGOTIATING PARTIES MATT
MARQUEZ, DIRECTOR OF ECONOMIC DEVELOPMENT, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND JOHN ALVAREZ, REAL ESTATE INVESTOR, REGARDING PRICE AND TERMS. (CITY)
E. RECESS
REGULAR MEETING – 7:00 P.M.
COUNCIL CHAMBERS
PLEDGE OF ALLEGIANCE
ROLL CALL: Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott and Stickler
A. AMENDMENTS TO THE AGENDA
B. ANNOUNCEMENTS / PRESENTATIONS
C. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits us from addressing any issue not on the Agenda. Testimony may be received and referred to staff or scheduled for a future meeting.
Comments are to be limited to three (3) minutes per individual. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, disorderly or boisterous conduct that disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting. For more information, refer to the City Council Rules of Decorum and Order (Resolution No. 2023-086) located in the back of the Council Chambers.
The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed.
CITY COUNCIL VISION STATEMENT
“Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.”
CONSENT CALENDARS:
The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without discussion unless an item is removed by Council Member for discussion.
Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority and may act on the consent calendar for those bodies as part of a single motion with the City Council consent calendar.
D. CONSENT CALENDAR
D1. Consideration to Approve the Minutes of the Regular Meetings of February 19, 2025.
D2. Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of $2,263,504.67 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $6,678,891.84 Dated February 10, 2025, Through February 23, 2025. (CITY/FIRE)
D3. Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $2,045.37 Dated February 10, 2025, Through February 23, 2025. (CITY/FIRE)
D4. Consideration to Receive and File Current Investment Schedules as of January 31, 2025 for the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District. (CITY/FIRE)
D5. Consideration to Accept Grant Revenue in the Amount of $25,434 Awarded by the Department of Homeland Security for the Fiscal Year 2023 Homeland Security Grant Program. (CITY/FIRE)
D6. Consideration of an Appropriation in the Amount of $250,000 from the Citizens Option for Public Safety (COPS) Fund and Authorization to Purchase 16 Automatic License Plate Readers (ALPR) from Flock Group Incorporated through Single Source Procurement. (CITY)
D7. Consideration of Single-Source Purchase of Seven (7) Ford E-Transit Vans from Sunrise Ford of Fontana, California, in an Amount Not to Exceed $403,596.56, Following Unforeseen Procurement Challenges with National Auto Fleet Group. (CITY)
D8. Consideration of a Professional Services Agreement with Generator Services Co, Inc. for Generator Maintenance and Repair Services in an Amount Not to Exceed $45,000 for the remainder of FY 24/25 and estimated $450,000 over 7 years. (CITY/FIRE)
D9. Consideration to Approve the Use of NASPO Value Point Cooperative Agreement with Bridgestone Americas Tire Operation, LLC Contract MA #24158, Continental Tire the Americas, LLC Contract MA #24157 and Michelin North America, Inc. Contract MA #24156 for the Procurement of Tires, Tubes, and Services for the Remainder of Fiscal Year 2024/25 and Authorize the Use of Future Renewals as Awarded by Iowa Department of Administrative Services (DAS), to be Funded by Various Account Numbers, in Accordance with the Adopted Budget. (CITY/FIRE)
D10. Consideration of a Two-Year Contract with Lance, Soll & Lunghard, LLP for Professional Auditing Services, with an Option to Renew for an Additional Two Years, Totaling Four Years, for a Total Amount of $511,230. (CITY/FIRE)
D11. Consideration to Accept the Fire Station 178 Facility, File a Partial Notice of Completion, and Partial Release of Retention. (FIRE)
D12. Consideration to Approve and Adopt Resolutions Certifying the Results of Elections and Adding Annexation Nos. 2025-1, 2025-2, 2025-3, 2025-4, and 2025-5 to Community Facilities District No. 2022-01 (Street Lighting Services) of the City of Rancho Cucamonga. (RESOLUTION NOS. 2025-004 to 2025-008) (CITY)
CITY COUNCIL VISION STATEMENT
“Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.”
E. CONSENT CALENDAR ORDINANCE(S) - SECOND READING/ADOPTION
F. ADMINISTRATIVE HEARING ITEM(S)
G. ADVERTISED PUBLIC HEARINGS ITEM(S) - CITY/FIRE DISTRICT
H. CITY MANAGER'S STAFF REPORT(S)
H1. Consideration to Approve the Purchase and Sale Agreement for Conservation of 120 Acres Near Cucamonga Canyon to the City of Rancho Cucamonga. (CITY)
I. COUNCIL BUSINESS
I1. COUNCIL ANNOUNCEMENTS
(Comments to be limited to three minutes per Council Member.)
I2. INTERAGENCY UPDATES
(Update by the City Council to the community on the meetings that were attended.)
J. CITY ATTORNEY ITEMS
K. IDENTIFICATION OF ITEMS FOR NEXT MEETING
L. ADJOURNMENT
CERTIFICATION
I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted at least seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website.
LINDA A. TROYAN, MMC
CITY CLERK SERVICES DIRECTOR
If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 774-2023. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.
DATE:March 5, 2025
TO:Mayor and Members of the City Council
President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Jevin Kaye, Finance Director
Veronica Lopez, Accounts Payable Supervisor
SUBJECT: Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of $2,263,504.67 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $6,678,891.84 Dated February 10, 2025, Through February 23, 2025. (CITY/FIRE)
RECOMMENDATION:
Staff recommends City Council/Board of Directors of the Fire Protection District approve payment of demands as presented. Bi-weekly payroll is $1,307,323.89 and $956,180.78 for the City and the Fire District, respectively. Weekly check register amounts are $6,563,823.33 and $115,068.51 for the City and the Fire District, respectively.
BACKGROUND:
N/A
ANALYSIS:
N/A
FISCAL IMPACT:
Adequate budgeted funds are available for the payment of demands per the attached listing.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Attachment 1 - Weekly Check Register
DATE:March 5, 2025
TO:Mayor and Members of the City Council
President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Jevin Kaye, Finance Director
Veronica Lopez, Accounts Payable Supervisor
SUBJECT: Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $2,045.37 Dated February 10, 2025, Through February 23, 2025. (CITY/FIRE)
RECOMMENDATION:
Staff recommends City Council/Board of Directors of the Fire Protection District approve payment of demands as presented. Weekly check register amounts are $22.05 and $2,023.32 for the City and the Fire District, respectively.
BACKGROUND:
N/A
ANALYSIS:
N/A
FISCAL IMPACT:
Adequate budgeted funds are available for the payment of demands per the attached listing.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Attachment 1 - Weekly Check Register
DATE:March 5, 2025
TO:Mayor and Members of the City Council
President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Jevin Kaye, Finance Director
Rick Flinchum, Finance Manager
SUBJECT: Consideration to Receive and File Current Investment Schedules as of January 31, 2025 for the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District. (CITY/FIRE)
RECOMMENDATION:
Staff recommends that the City Council/Board of Directors of the Fire Protection District receive and file the attached current investment schedules for the City of Rancho Cucamonga (City) and the Rancho Cucamonga Fire Protection District (District) as of January 31, 2025.
BACKGROUND:
The attached investment schedules as of January 31, 2025, reflect cash and investments managed by the Finance Department/Revenue Management Division and are in conformity with the requirements of California Government Code Section 53601 and the City of Rancho Cucamonga’s and the Rancho Cucamonga Fire Protection District’s adopted Investment Policies as approved on June 27, 2024.
ANALYSIS:
The City’s and District’s Treasurers are each required to submit a quarterly investment report to the City Council and the Fire Board, respectively, in accordance with California Government Code Section 53646. The quarterly investment report is required to be submitted within 30 days following the end of the quarter covered by the report. However, the City and District Treasurers have each elected to provide this report on a monthly basis.
FISCAL IMPACT:
None.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
The monthly investment schedule supports the City Council’s core value of providing and nurturing a high quality of life for all by demonstrating the active, prudent fiscal management of the City’s investment portfolio to ensure that financial resources are available to support the various services the city provides to all Rancho Cucamonga stakeholders.
ATTACHMENTS:
Attachment 1 – Investment Schedules as of January 31, 2025 (City) Attachment 2 – Investment Schedules as of January 31, 2025 (Fire)
DATE:March 5, 2025
TO:Mayor and Members of the City Council
President and Members of the Boards of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Mike McCliman, Fire Chief
Daniel J. Navarrette, Interim Emergency Manager
SUBJECT: Consideration to Accept Grant Revenue in the Amount of $25,434 Awarded by the Department of Homeland Security for the Fiscal Year 2023 Homeland Security Grant Program. (CITY/FIRE)
RECOMMENDATION:
Staff recommends the City Council / Fire Board accept grant revenue in the amount of $25,434 awarded by the Department of Homeland Security and administered by the San Bernardino County Office of Emergency Services, under the Fiscal Year 2023 Homeland Security Grant Program.
BACKGROUND:
The objective of the Homeland Security Grant Program (HSGP) is to provide funds to eligible entities to support state, local, tribal, and territorial efforts to prevent terrorism and other catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United States. The grant program contains noncompetitive funding allocated for each Fire Department and Fire District in the San Bernardino County Operational Area, based on per capita. Funds must be used for activities that align with HSGP objectives and support securing and protecting the Homeland.
ANALYSIS:
Staff reviewed the activities allowed by the grant and identified the following equipment needs that are eligible for reimbursement:
Trauma Kits: This project will provide the ability for (5) Fire District emergency responders to carry trauma kits in their work issued vehicles. These individuals often respond to incidents throughout the city and region and have the proper training to administer treatment, if needed, for any sort of medical trauma including a terrorism event. In addition, some of the kits will be included in AED cabinets throughout the city in public facilities. Automated External Defibrillators (AED): This project will also be used to replace (8) AED units within Fire District vehicles and public facilities. AED Pads: This project will be used to replace expired AED pads in the 100 AED units within City facilities and vehicles. This will ensure our AED units are current with both adult
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and child electrode pads.
Each identified project serves to enhance medical and public health preparedness in alignment with HSGP objectives. Training will be provided annually by Fire District EMS personnel. The training provides hands on training to City employees and the public on how to properly use an AED and the items inside a trauma kit. These trainings focus on increasing individual preparedness and response to terrorism events.
FISCAL IMPACT:
Grant revenue will be received into account number F380 CC501 RC51024501 (Grant Income).
The Fire District will be reimbursed from grant income when invoices and proof of the purchase are submitted to the grant administrator.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
This item brings together portions of the Council’s vision and core values by providing a sustainable City and promoting a safe and healthy community for all. This is accomplished by ensuring Fire District staff have the resources and equipment needed to respond during emergency incidents.
ATTACHMENTS:
None.
DATE: March 5, 2025
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Michael J. Smith, Chief of Police
Jeffrey Allison, Administrative Lieutenant
Cinthia Barboza, Sheriff's Service Specialist
SUBJECT: Consideration of an Appropriation in the Amount of $250,000 from the Citizens Option for Public Safety (COPS) Fund and Authorization to Purchase 16 Automatic License Plate Readers (ALPR) from Flock Group Incorporated through Single Source Procurement. (CITY)
RECOMMENDATION:
Staff recommends the City Council approve an appropriation in the amount of $250,000 from the Citizens Option for Public Safety (COPS) Fund and authorize the purchase of 16 automatic license plate readers (ALPR) from Flock Group Incorporated through single source procurement.
BACKGROUND:
In 2014, the Police Department, with the approval of the City Council, embarked on the initial installation of both mobile and fixed ALPR cameras. ALPR is a technology that uses cameras and software to scan license plates and compare them to law enforcement databases. The system is used to automatically capture and identify vehicle license plates, allowing for real-time tracking of vehicles. The Department has successfully used ALPR technology to locate stolen vehicles, identify vehicles linked to criminal activity and enhance public safety by providing information to quickly respond to evolving situations. ALPR cameras create a highly efficient way to monitor the movement of vehicles without manual intervention. In addition to improving law enforcement efficiency, the ALPR system aids in traffic management, investigative support and Amber Alert responses. ALPR technology is currently available in 30 Rancho Cucamonga intersections.
ANALYSIS:
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For the past 10 years, the city has been using ALPR cameras from Vigilant Solutions. These cameras have been a powerful tool, but they do not have several of the enhanced features offered by Flock cameras. Staff is recommending the procurement of Flock ALPR cameras, to take advantage of their enhanced capabilities and services while complementing and working in conjunction with the existing Vigilant Solutions cameras. Flock cameras offer the benefit of allowing private parties, such as business owners, homeowners, or gated communities, to share data collected by their Flock cameras with law enforcement agencies through a custom opt-in feature, enabling faster access to relevant information about vehicles involved in a crime or under investigation. Flock systems are widely used across the nation and they have built a large network of interconnected cameras across different communities. Flock also provides advanced searching capabilities allowing the user to search by specific identifiers such as color, bumper stickers, roof racks and more. Additionally, the cameras are motion sensor activated and take several pictures of whatever is in the frame, not just the rear of a vehicle and its license plate. These additional features of the Flock ALPR system are currently not available from any other ALPR camera vendor.
Through this proposed expansion to the ALPR network, the following intersections will be equipped with Flock ALPR cameras: Haven Avenue/Foothill Boulevard, Baseline Road/Milliken Avenue, northbound Milliken Avenue/Vintage Drive, Church Street/Day Creek Boulevard, and the Etiwanda Preserve. Installation will begin in Fiscal Year 2024/25 and conclude in Fiscal Year 2025/26.
FISCAL IMPACT:
The total cost of the project is $250,000 and includes the custom installation of equipment as well as an extended service warranty and Camera License Key expenses for three (3) years.
F354 CC701 SC1201 O &M/Capital Supplies $250,000
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:
This project supports the following City Council core values: promoting and enhancing a safe and healthy community for all; intentionally embracing and anticipating our future; and the relentless pursuit of improvement.
ATTACHMENTS:
Attachment 1 - Contract Flock Group Inc.
Attachment 2 - Sole Source for Flock Group Inc.
Attachment 3 - Quote For Flock Group Inc.
Flock Safety + CA - City of Rancho
Cucamonga
______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:
Mike McManus
[email protected]
7607049129
ATTACHMENT 3
EXHIBIT A
ORDER FORM
Customer: CA - City of Rancho Cucamonga Initial Term: 36 Months Legal Entity Name: CA - City of Rancho Cucamonga Renewal Term: 24 Months Accounts Payable Email: [email protected] Payment Terms: Net 30 Billing Frequency: Annual Plan - Invoiced at First Camera Validation.
Retention Period: 365 Days
Address: 10500 Civic Center Dr Rancho Cucamonga,
California 91730
Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
Flock Safety Platform $76,800.00
Flock Safety Bundles
Flock Safety Solar Multi-Purpose LPR and Video
Fixed w/ LTE Service Included 1 Included
Flock Safety LPR Products
Flock Safety Falcon ® Included 4 Included
Solar Falcon ® LR Included 11 Included
Flock Safety Platform Add Ons
Extended data retention (Up to 1 Year)
Included 16 Included
Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Flock Safety Professional Services
Professional Services - Existing Infrastructure
Implementation Fee $150.00 4 $600.00
Professional Services - Solar Implementation Fee $750.00 11 $8,250.00 Professional Services - Bundle Implementation Fee $900.00 1 $900.00 Subtotal Year 1: $86,550.00
Annual Recurring Subtotal: $76,800.00
Estimated Tax: $0.00
Contract Total: $240,150.00
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1 5
The Term for Flock Hardware shall commence upon first installation and validation, except that the Term for any Flock Hardware that requires self- installation shall commence upon execution of the Agreement. In the event a Customer purchases more than one type of Flock Hardware, the earliest Term start date shall control. In the event a Customer purchases software only, the Term shall commence upon execution of the Agreement.
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order Form (each, a “Renewal Term”) unless either Party gives the other Party notice of non-renewal at least thirty (30) days prior to the end of the then-current term.
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Billing Schedule
Billing Schedule Amount (USD)
Year 1
At First Camera Validation $86,550.00
Annual Recurring after Year 1 $76,800.00
Contract Total $240,150.00
*Tax not included
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Product and Services Description
Flock Safety Platform Items Product Description
Flock Safety Falcon ®
Law enforcement grade infrastructure-free (solar power + LTE) license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary machine learning software) and real-time alerts for unlimited users.
Solar Falcon ® LR
Law enforcement grade, long range and high vehicle speed license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary machine learning software) and real-time alerts for unlimited users, with LTE. Solar Power only. AC power is also available if needed.
Flock Safety Solar Multi-Purpose
LPR and Video Fixed w/ LTE
Service
Law enforcement grade bundled standard range license plate recognition camera and live streamed solar powerd fixed camera with 30 days of edge storage, with LTE. VMS included and server free. Installed and maintained by Flock Safety, turn key-no additional software or integrations required. with Vehicle Fingerprint ™ technology (proprietary machine learning software) and real-time alerts for unlimited users. AC power is also available if needed.
Professional Services - Existing
Infrastructure Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment of existing vertical infrastructure location, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief.
Extended data retention (Up to 1
Year) Extended data retention for up to 1 year for 1 Law Enforcement grade Falcon camera.
Professional Services - Solar
Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief.
Professional Services - Bundle
Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief.
Flock Safety Falcon ®
Solar Condor ™ Fixed
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By executing this Order Form, Customer represents and warrants that it has read and agrees all of the terms and conditions contained in the Terms of Service located at https://www.flocksafety.com/terms-and-conditions The Parties have executed this Agreement as of the dates set forth below.
FLOCK GROUP, INC. Customer: CA - City of Rancho Cucamonga By:
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By:
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Name:
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Name:
\FSFullname1\
Title:
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Title:
\FSTitle1\
Date:
\FSDateSigned2\
Date:
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PO Number:
DATE: March 5, 2025
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Neil Plummer, Public Works Services Director Ruth Cain, Procurement Manager
Richard Favela, Streets, Storm Drains, and Fleet Superintendent Lisa O’Brien, Public Works Business Manager
Albert Lopez, Fleet Supervisor
Paige Eberle, Management Analyst I
SUBJECT: Consideration of Single-Source Purchase of Seven (7) Ford E-Transit Vans from Sunrise Ford of Fontana, California, in an Amount Not to Exceed $403,596.56, Following Unforeseen Procurement Challenges with National Auto Fleet Group. (CITY)
RECOMMENDATION:
Staff recommends that the City Council approve the single-source purchase of seven (7) Ford E- Transit Vans from Sunrise Ford of Fontana, California, in an amount not to exceed $403,596.56.
This purchase follows the City’s initial attempt to procure the vehicles through the Sourcewell contract with National Auto Fleet Group, which was unable to fulfill the order. The purchase will be funded from the Equipment/Vehicle Replacement Fund.
BACKGROUND:
The Public Works Services Department (PWSD) identified several vehicles for replacement in Fiscal Year 2023/2024, as they had exceeded their expected service life, with high mileage and increasing repair costs that now exceed their market values. To address this, PWSD proposed replacing seven (7) trucks with Ford E-Transit Vans, aligning with the City’s goals to reduce greenhouse gas emissions, comply with the California Air Resources Board’s vehicle procurement mandates for Model Year 2024, and support the City Council’s Climate Action initiatives.
The vehicles designated for replacement are used by the Irrigation Team, Park Facilities staff, Park Supervisors, and Facilities staff. Transitioning from trucks to Ford E-Transit Vans will reduce emissions, provide additional protection for equipment and supplies from inclement weather, and minimize theft risks. These vehicle replacements were approved as part of the FY 2023/2024 Budget.
Staff identified a Sourcewell contract with National Auto Fleet Group to procure the Ford E-Transit Vans. Sourcewell is a cooperative purchasing platform that helps public agencies streamline procurement by offering pre-vetted vendors and competitive pricing. The City saved time and administrative costs typically associated with the traditional bidding process through this contract.
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After proceeding through the appropriate procurement process, the City encountered an unexpected challenge in October 2024. National Auto Fleet Groups informed the City that they could no longer fulfill the order under the Sourcewell contract. As a result, the order was not completed and staff had to explore alternative procurement options.
Given this situation, and after careful review, the staff recommends a single-source purchase of the Ford E-Transit Vans from Sunrise Ford of Fontana. This purchase would be made directly from the dealership, allowing the City to acquire the vehicles off the lot and move forward with the replacement without further delays.
ANALYSIS:
Sourcewell offers a cooperative purchasing model that streamlines procurement by eliminating the need for individual bidding, ensuring cities receive competitively priced, high-quality products.
PWSD initially planned to procure seven (7) Ford E-Transit Vans through a Sourcewell contract with National Auto Fleet Group, allowing for a quick transition from aging internal combustion trucks to electric vehicles (EVs). However, due to National Auto Fleet Group's inability to fulfill the order, the staff is now recommending a single-source purchase from Sunrise Ford of Fontana to proceed with replacing the vehicles and advancing the City’s sustainability goals.
FISCAL IMPACT:
The FY 2023/2024 Budget for equipment/vehicle replacement (CC001-F712-SC7007) is $403,596.56 This amount includes funding for the purchase of the seven (7) vehicles proposed to be procured from Sunrise Ford.
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:
This item addresses the City Council’s core values of providing and nurturing a high quality of life for all, intentionally embracing and anticipating our future, and relentless pursuit of improvement.
ATTACHMENTS:
Attachment 1 - Sole Source Justification Form
DATE:March 5, 2025
TO:Mayor and Members of the City Council
President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Neil Plummer, Public Works Services Director Mike McCliman, Fire Chief
Ruth Cain, Procurement Manager
Andy Miller, Facilities Superintendent
Paige Eberle, Management Analyst I
SUBJECT: Consideration of a Professional Services Agreement with Generator Services Co, Inc. for Generator Maintenance and Repair Services in an Amount Not to Exceed $45,000 for the remainder of FY 24/25 and estimated $450,000 over 7 years. (CITY/FIRE)
RECOMMENDATION:
Staff recommends the City Council and Board of Directors award and authorize the execution of a Professional Services Agreement (PSA) with Generator Services Co, Inc. to provide generator maintenance and repair services effective through June 30, 2030, with an option to renew in one (1) year increments up to a total of two (2) additional years, in an amount not to exceed $45,000 annually and $450,000 over the duration of the contract.
BACKGROUND:
The Public Works Services Department (PWSD), the Rancho Cucamonga Fire Protection District (RCFPD), and the Procurement Division routinely issue requests for proposals to ensure vendor services remain competitive. Public Works staff drafted a detailed scope of work to solicit bids for maintenance and repair services for generator systems within all City and Fire District facilities.
Previously, a contract was obtained through an open market bid process with a not to exceed limit of $25,000 for as-needed services. Typically, these services were utilized in an on-call capacity however, due to increasing costs and a need for continual routine maintenance, Public Works solicited bids through a Request for Proposals (RFP) process to increase the spending limit and provide the appropriate level of service. This will assist the Public Works Department in reducing costly repairs and extend the useful life of our equipment through a routine, preventative maintenance program.
PWSD provided the scope of work to the Procurement Division to prepare a formal Request for Proposal (RFP). The Procurement Division prepared and posted RFP #24/25-007 to the City’s automated procurement system. 529 vendors were notified of the solicitation, 33 prospective vendors downloaded or viewed the bid package, and 5 vendors response was received.
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ANALYSIS:
An Evaluation Committee consisting of City staff conducted a thorough analysis of the RFP responses and scored and ranked the responsive proposals in accordance with the criteria specified in the RFP. The outcome of the evaluation process determined Generator Services Co, Inc. to be the most responsive vendor providing the best value while meeting the scope of services and specifications required. Therefore, staff recommends the City Council and Board of Directors award a contract to Generator Services Co, Inc. through June 30, 2030 and an option to renew in one (1) year increments for a total of two (2) additional years in an amount not to exceed $45,000 for the remainder of FY 24/25 and $450,000 over the duration of the contract, contingent upon approval of future budgets.
If approved, a copy of the executed contract will be on file in the City Clerk’s Office.
FISCAL IMPACT:
This contract price is within various operations and contract services accounts in the adopted FY 2024/2025 budget and will be adjusted as necessary contingent upon future budgets.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
This item addresses City Council’s core values of promoting and enhancing a safe and healthy community for all by ensuring City and Fire District facilities and landscapes are properly maintained.
ATTACHMENTS:
None.
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DATE:March 5, 2025
TO:Mayor and Members of the City Council
President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY:Peter Castro, Deputy City Manager/Administrative Services Jevin Kaye, Finance Director
Ruth Cain, Procurement Manager
Cheryl Combs, Procurement Technician
SUBJECT:Consideration to Approve the Use of NASPO Value Point Cooperative Agreement with Bridgestone Americas Tire Operation, LLC Contract MA#24158, Continental Tire the Americas, LLC Contract MA#24157, and Michelin North America, Inc. Contract MA#24156 for the Procurement of Tires, Tubes, and Services for the Remainder of Fiscal Year 2024/25 and Authorize the Use of Future Renewals as Awarded by Iowa Department of Administrative Services (DAS), to be Funded by Various Account Numbers, in Accordance with the Adopted Budget. (CITY/FIRE)
RECOMMENDATION:
Staff recommends the City Council and Fire Board of the Rancho Cucamonga Fire Protection District approve the use of a cooperative Contract through NASPO Value Point awarded by Iowa Department of Administrative Services (DAS), to Bridgestone Americas Tire Operation, LLC Contract MA#24158, Continental Tire the Americas, LLC Contract MA#24157, and Michelin North America, Inc. Contract MA#24156 to procure Tires, Tubes, and Services for the remainder of Fiscal Year 2024/25 and authorize staff to utilize future renewals as awarded by Iowa (DAS), and NASPO Value Point , to be funded by various citywide account numbers in accordance with the adopted fiscal year budgets.
BACKGROUND:
As part of an ongoing review of City operations, the Procurement Division has identified a viable cooperative purchasing option from NASPO Value Point awarded to Bridgestone Americas Tire Operation, LLC Contract MA#24158, Continental Tire the Americas, LLC Contract MA#24157, and Michelin North America, Inc. Contract MA#24156. The Procurement Division has negotiated an Agreement Authorization with the California Department of General Services as the State of California does not currently have a Participating Agreement in place for use of the NASPO Value Point. Authorization was provided on October 29, 2024, see attached.
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Per the City of Rancho Cucamonga's Municipal Code Section 3.08.070, the City may award contracts when the purchase is beneficial to the interest of the City and is from a supplier who has been awarded a specific item or items in a contract from NASPO Value Point, which allows other agencies to utilize the contract at the same prices and terms and conditions. Staff has reviewed the contract and is satisfied that it meets the City's specification requirements.
ANALYSIS:
Staff recommends the City Council authorize the purchase of Tires, Tubes, and Services for the remainder of the fiscal year from Iowa (DAS), Awarded to Bridgestone Americas Tire Operation, LLC Contract MA#24158, Continental Tire the Americas, LLC Contract MA#24157, and Michelin North America, Inc. Contract MA#24156 and authorize the use of future renewals as awarded by NASPO Value Point, to be funded by various citywide account numbers in accordance with the adopted fiscal year budgets.
FISCAL IMPACT:
No financial impact is anticipated. The costs associated with this contract are contained in the Fiscal Year 2024/25 Budget.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
Use of cooperative agreements such as NASPO Value Point supports City Council’s Core Value to intentionally embrace and anticipate the future by effectively managing costs and allowing for more accurate budget planning.
ATTACHMENTS:
Attachment 1 – Authorization Letter
Attachment 2 – Participating Addendum
Version 2023.06.15
ATTACHMENT 2
Participating Addendum
for
Tires, Tubes, and Services
between
City of Rancho Cucamonga
and
Bridgestone Americas Tire Operations
This Participating Addendum is entered into by the City of Rancho Cucamonga (“Participating Entity”) and the following Contractor (each a “Party” and collectively the “Parties”) for the purpose of participating in NASPO ValuePoint Master Agreement Number 24158 executed by Contractor and the State of Iowa (“Lead State”) for Tires, Tubes, and Services (“Master Agreement”):
Bridgestone Americas Tire Operations
200 4th Ave South
Nashville TN 37201
I. PARTICIPATING ADDENDUM CONTACTS.
Contractor’s contact for this Participating
Addendum is:
Justin Maharaj
Business Development Gov & Utility Fleet
[email protected]
678-429-5427
Participating Entity’s contact for this Participating
Addendum is:
Ruth Cain
Procurement Manager
[email protected]
909-774-2500
II. TERM. This Participating Addendum is effective as of the date of the last signature below or July 1, 2024, whichever is later, and will terminate upon termination of the Master Agreement, as amended, unless the Participating Addendum is terminated sooner in accordance with the terms set forth herein.
III. PARTICIPATION AND USAGE. This Participating Addendum may be used only by the City of Rancho Cucamonga. Participating Entity has sole authority to determine which entities are eligible to use this Participating Addendum. If Contractor becomes aware that an entity’s use of this Participating Addendum is not authorized, Contractor will notify NASPO ValuePoint to initiate outreach to the appropriate parties.
IV. GOVERNING LAW. The construction and effect of this Participating Addendum and any Orders placed hereunder will be governed by, and construed in accordance with, Participating Entity’s laws.
V. SCOPE. Except as otherwise stated herein, this Participating Addendum incorporates the scope, pricing, terms, and conditions of the Master Agreement and the rights and obligations set forth therein as applied to Contractor and Participating Entity and Purchasing Entities. a. Products. All products available through the Master Agreement may be offered and sold by Contractor to Purchasing Entities.
b. Services. All services available through the Master Agreement may be offered and sold by Contractor to Purchasing Entities.
c. Contractor Partners. All subcontractors, dealers, distributors, resellers, and other partners identified on Contractor’s NASPO ValuePoint webpage as authorized to provide Products and Services to Participating Entity may provide Products and Services to users of this Participating Addendum. Contractor will ensure that the participation of Contractor’s subcontractors, dealers, distributors, resellers, and other partners is in accordance with the terms and conditions set forth in the Master Agreement and in this Participating Addendum. Any amendment to the Master Agreement shall be deemed incorporated into this Participating
Participating Addendum for
Tires, Tubes, and Services
Between The City of Rancho Cucamonga and
Bridgestone Americas Tire Operations, LLC
_________________________________________________________________________________________________________________
Version 2023.06.15
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Addendum unless the amendment is rejected by Participating Entity in writing to Contractor within ten (10) calendar days of the amendment’s effective date and is documented thereafter via written amendment hereto. d. Any conflict between this Participating Addendum and the Master Agreement will be resolved in favor of the Participating Addendum. The terms of this Participating Addendum, including those modifying or adding to the terms of the Master Agreement, apply only to the Parties and shall have no effect on Contractor’s participating addenda with other participating entities or Contractor’s Master Agreement with the Lead State.
VI. ORDERS. Purchasing Entities may place orders under this Participating Addendum by referencing the Participating Addendum Number on an Order. Each Order placed under this Participating Addendum is subject to the pricing and terms set forth herein and in the Master Agreement, including applicable discounts, reporting requirements, and payment of administrative fees to NASPO ValuePoint and Participating Entity, if applicable.
VII. FEDERAL FUNDING REQUIREMENTS. Orders funded with federal funds may have additional contractual requirements or certifications that must be satisfied at the time the Order is placed or upon delivery. When applicable, a Purchasing Entity will identify in the Order any alternative or additional requirements related to the use of federal funds. By accepting the Order, Contractor agrees to comply with the requirements set forth therein.
VIII. NOTICE. Any notice required herein shall be sent to the following:
For Contractor:
Doug Jacobsen
Business Development Gov & Utility Fleet
[email protected]
678-429-5427
For Participating Entity:
Ruth Cain
Procurement Manager
[email protected]
909-774-2500
IX. SUBMISSION OF PARTICIPATING ADDENDUM TO NASPO VALUEPOINT. Upon execution, Contractor shall promptly email a copy of this Participating Addendum and any amendments hereto to NASPO ValuePoint at [email protected]. The Parties acknowledge and agree that the Participating Addendum, as amended, may be published on the NASPO ValuePoint website.
SIGNATURE
The undersigned for each Party represents and warrants that this Participating Addendum is a valid and legal agreement binding on the Party and enforceable in accordance with the Participating Addendum’s terms and that the undersigned is duly authorized and has legal capacity to execute and deliver this Participating Addendum and bind the Party hereto.
IN WITNESS WHEREOF, the Parties have executed this Participating Addendum.
Participating Addendum for
Tires, Tubes, and Services
Between The City of Rancho Cucamonga and
Bridgestone Americas Tire Operations, LLC
_________________________________________________________________________________________________________________
Version 2023.06.15
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CONTRACTOR: PARTICIPATING ENTITY:
__________________________________________ __________________________________________ Signature Signature
Doug Jacobsen __________________________________________ Printed Name Printed Name
Business Development Gov & Military Fleet __________________________________________ Title Title
___________________________________________ __________________________________________ Date Date
DATE:March 5, 2025
TO:Mayor and Members of the City Council
President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Peter Castro, Deputy City Manager, Administrative Services Jevin Kaye, Finance Director
Rick Flinchum, Finance Manager
Caroline Cruz-Contreras, Principal Accountant
SUBJECT: Consideration of a Two-Year Contract with Lance, Soll & Lunghard, LLP for Professional Auditing Services, with an Option to Renew for an Additional Two Years, Totaling Four Years, for a Total Amount of $511,230. (CITY/FIRE)
RECOMMENDATION:
Staff recommends the City Council and Fire Board of the Rancho Cucamonga Fire Protection District award and execute a two (2) year contract with Lance, Soll & Lunghard, LLP (LSL) for professional auditing services with the option to renew the contract for two (2) additional years, for a total of five years in the total amount of $511,230.
BACKGROUND:
The Government Finance Officers Association (GFOA) has long recommended that state and local governmental entities obtain independent audits of their financial statements performed in accordance with the appropriate professional auditing standards. Properly performed audits play a vital role in the public sector by helping to preserve the integrity of the public finance functions and by maintaining citizens confidence in their elected leaders.
The City’s contract for professional auditing services expired with the successful delivery of audit reports for the end of fiscal year June 30, 2024. In order to be in line with the GFOA’s Best Practice for Audit Procurement, the City released Request for Proposal (RFP) #24/25-016 for Professional Auditing Services to solicit professional auditing services for qualified audit firms in December 2024. At the conclusion of the process, LSL was selected out of six (6) proposals to continue providing professional auditing services for the City. A two (2) year contract was awarded with the option to renew the contract for two (2) additional years.
ANALYSIS:
Six proposals were received from qualified audit firms in response to RFP #24/25-016. With guidance from the Procurement Division, a cross-departmental evaluation committee was formed and followed a structured approach to review and evaluate the proposals compared to the mandatory elements and technical qualifications identified in the RFP. The items assessed included: the audit firm’s qualifications and experience; the ability to meet work plan and timelines; quality control; and experience with engagements and other municipal agencies similar
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to the City. The Procurement Department compiled the ratings and indicated the highest-ranked proposal, in all categories, was from LSL.
LSL is a full-service Certified Public Accounting firm located in Brea, California. The firm’s expertise is the performance of financial and compliance audits for all types of government agencies. The proposed engagement partner is Christian Townes, CPA, and Concurring Partner, Ryan Domino, CPA. These members have decades of experience in public auditing and accounting for local government.
FISCAL IMPACT:
The all-inclusive fee for professional auditing services is $511,230, which is comprised of $248,010 for the two (2) fiscal years ending June 30, 2025 and 2026, and for the two (2) optional fiscal years ending June 30, 2027 and 2028. At this time, City staff is requesting the following additional appropriations for the FY 2024/25 for professional auditing services for the fiscal year ended June 30, 2025:
Account Description Account Number Amount
General Fund – Non-Departmental F001/CC001/SC2106 $ 28,460 Fire Administration F281/CC501/SC2106 $ 6,070
Housing F001/CC001/SC2106 $ 510
AB 2766 Air Quality Improvement F105/CC501/SC2106 $ 700 LMD #1 – General City F130/CC303/SC2106 $ 130
SLD #2 – Residential F152/CC303/SC2106 $ 130
PD 85 Redemption Fund F848/CC303/SC2106 $ 170
Total Appropriations $ 36,170
Historically, staff has issued the purchase order (P.O.) for professional auditing services during the year to be audited as the interim fieldwork is typically completed prior to the fiscal year end.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
This item addresses the City Council’s mission to continuously ensure and advance the quality of life for the community through inclusive decision-making through a properly performed accountability audit of the public finance functions.
ATTACHMENTS:
Attachment 1 – Professional Services Agreement
DATE:March 5, 2025
TO:President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY: Mike McCliman, Fire Chief
Ty Harris, Deputy Fire Chief
Darci Vogel, Fire Business Manager
SUBJECT: Consideration to Accept the Fire Station 178 Facility, File a Partial Notice of Completion, and Partial Release of Retention. (FIRE) RECOMMENDATIONS:
Staff recommends the City Council / Fire Board:
1. Accept Fire Station 178 facility at 10595 Town Center Drive, Contract CO FD 2021-011, as complete; and
2. Authorize the Fire Chief to file a partial Notice of Completion and partial release the retention in the amount of $400,335.34, 35 days after acceptance. The net amount of retention to be released shall be reduced by any stop notices, back charges, credits, liens, and/or assessments that have already been received by the Fire District or are received within 35 days of acceptance of the fire station facility, until resolution of those actions.
BACKGROUND:
On February 17, 2016, the Fire Board approved the purchase of 3.8 acres of property located at the corner of Town Center Drive and Terra Vista Parkway for future Fire Station 178. This property is centrally located in an area of the City planned for high-density residential and large- scale office building developments. This strategic location will help maximize existing resources to better serve the central community while providing for system wide draw-down and corresponding demands for service.
On August 5, 2020, the Fire Board approved a contract amendment with Mary McGrath Architects for Conceptual Design Build services of the new Fire Station 178. The conceptual design for the station is a 12,176 square foot, two-story fire station that will house three (3) on-duty firefighters 24 hours per day. The station is designed to accommodate up to seven (7) on-duty personnel in order to address potential future changes in response and staffing needs.
On September 1, 2021, the Fire Board awarded contract FD 2021-011 to AMG & Associates, Inc. for design-build of Fire Station 178, to include both Additive Alternate No. 1 (Records Storage Building) and No. 2 (Solar/Battery Storage System). The total contract awarded was $16,389,052 (including an allowance of $630,348 for design-build and additive alternates) and an additional project contingency of $945,522 (totaling 10% for allowances and contingency). Construction of Fire Station 178 utilizes the design-build process, the first time for both the City and the District.
This progressive process involves a general contractor and licensed architect partnering to form a design-build team and then working collaboratively under a single contract to provide design
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and construction services. This process allows for a unified flow of work, greater flexibility in awarding a contract, higher quality work, and greater cost certainty with fewer change orders and delays.
During a study session on September 1, 2021, the Fire Board also considered options for construction of a 9/11 Memorial using steel remnants obtained from the South Tower of the World Trade Center. During the study session, the Fire Board directed staff to move forward with incorporating the 9/11 Memorial at the Fire Station 178 site. The Fire Board authorized a total of $1,000,000 in funding, split $700,000 for the Fire District and $300,000 for the CIty.
On October 20, 2021, Mary McGrath Architects’ contract for Conceptual Design Build services of Fire Station 178 was amended to include the design and layout of the 9/11 Memorial, as well as creation of the Basis of Design documents and coordination with the Design-Build contractor’s team. The Basis of Design documents were prepared at a concept level of design and included written performance requirements. The intent of these documents was to allow AMG & Associates’ team to provide a high-level order of magnitude cost proposal for the park addition and ultimately, complete the construction documents and construct the 9/11 Memorial.
The Basis of Design documents were provided to AMG & Associates’ team in May 2022 for review and pricing. However, due to the intricacies of the project and the various elements included in the design, pricing was difficult to determine due to the design having only been prepared at the concept level. The initial pricing was received in July 2022; however, construction numbers came in higher than expected due to rising construction costs and a number of unknowns with the project. District staff worked with AMG & Associates and Mary McGrath Architects to identify options for value engineering in order to reduce costs. Ultimately, it was determined that the best way to get accurate, competitive pricing for the project was to move forward with schematic design, design development, and completion of construction documents.
On November 2, 2022, AMG & Associates, Inc. contract for design-build of Fire Station 178 was amended to include preconstruction services for the 9/11 Memorial. The change order included schematic design, design development, and completion of construction documents for the 9/11 Memorial. Once preconstruction services were complete, the Fire Board would be able to determine if and when to proceed with the next phase of the 9/11 Memorial.
During this time, the Fire District and City began exploring funding mechanisms for the 9/11 Memorial, including the community fundraising campaign “$8 to Station 178” and State Earmark Requests. In January 2023, the City submitted a State Earmark Request to Assembly Majority Leader Emeritus Eloise Gomez Reyes for $3.2 million for the 9/11 Memorial. The State approved the funding request and distributed it as a grant, administered by the California Natural Resources Agency. On February 6, 2024, the Fire Board / City Council approved a resolution accepting the grant funds, authorizing submittal of the required project information package, and authorizing the Fire Chief to execute and submit all project forms, agreements, and payment requests.
On May 20, 2024, the 9/11 Memorial Grant Agreement was executed, thus providing the funding necessary to move forward with the 9/11 Memorial at Fire Station 178. In addition, the Fire Board’s prior authorization of $1,000,000 in funding and community fundraising of approximately $88,740, have established a total budget of $4,288,740 for the 9/11 Memorial. This budget includes any associated expenses, including preconstruction, construction, project management, third party consultants, project contingency, etc.
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On June 5, 2024, AMG & Associates, Inc. contract was amended to include construction of the 9/11 Memorial at Fire Station 178. The change order was in the amount of $3,182,141, plus an Additive Alternate for concrete walkways in the amount of $188,555, for a total cost proposal of $3,370,696.
ANALYSIS:
On May 25, 2024, Fire personnel moved into Fire Station 178 in order to begin providing needed services to the community. AMG and Associates, Inc. continued to work on project completion and punch list items, including landscaping, lighting, solar/battery storage system, and the 9/11 Memorial.
Fire Station 178 has been completed in accordance with the approved plans and specifications, as well as to the satisfaction of the Fire Chief. However, while the fire station portion of the project is complete, the 9/11 Memorial is still under construction with an estimated completion in Spring 2025. Consequently, staff recommends that the Fire Board accept only the fire station facility as complete, authorize the Fire Chief to file a partial Notice of Completion, and partial release of the retention for the fire station facility in the amount of $400,335.34, 35 days after acceptance of the fire station facility. The net amount of retention to be released shall be reduced by any stop notices, back charges, credits, liens, and/or assessments that have already been received by the Fire District or are received within 35 days of acceptance of the fire station facility until resolution.
There is an on-going stop notice enforcement action by Main Electric Supply Company, seeking payment for an alleged principal amount of $114,916.89; the Fire District is obligated to withhold 125% of that principal amount until the resolution of that pending action. Final project close out, acceptance, release of the remaining retention, and release of bonds will take place once the 9/11 Memorial portion of the project is complete.
FISCAL IMPACT:
The total project cost will be finalized upon completion of the 9/11 Memorial and final project closeout. Adequate funds are budgeted for the project in the Fire Capital Fund (F288), City Capital Reserve Fund (F025), and State Grant Fund (F274). Unused project funds will return to fund balance.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
The completion of Fire Station 178 will promote a safe and healthy community for all by enhancing the delivery of vital life safety services and ensuring efficient response times to residents, visitors, and businesses.
ATTACHMENTS:
Attachment 1 - Notice of Completion (Partial)
DATE: March 5, 2025
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jevin Kaye, Finance Director
Rick Flinchum, Finance Manager
Kelly Guerra, Special Districts Analyst
SUBJECT: Consideration to Approve and Adopt Resolutions Certifying the Results of Elections and Adding Annexation Nos. 2025-1, 2025-2, 2025-3, 2025-4, and 2025-5 to Community Facilities District No. 2022-01 (Street Lighting Services) of the City of Rancho Cucamonga. (RESOLUTION NOS. 2025-004 to 2025-008) (CITY)
RECOMMENDATION:
It is recommended that the City Council approve and adopt the Resolutions Certifying the Results of Elections and Adding Annexations Nos. 2025-1, 2025-2, 2025-3, 2025-4, and 2025-5 to Community Facilities District No. 2022-01.
BACKGROUND:
The City Council approved Resolution No. 2022-063 (the “Resolution Authorizing Future Annexation”) authorizing the future annexation of territory to Community Facilities District No. 2022-01 (Street Lighting Services) (the “CFD 2022-01”) to provide maintenance and services to streetlights, traffic signals, and appurtenant facilities for new development.
The City conditions property owners to annex such properties into the existing CFD 2022-01 to fund street light service and maintenance. In January 2025, the Property Owners signed an Annexation Proceeding Deposit Agreement to initiate the annexation process.
ANALYSIS:
In February 2025, the Property Owners submitted their Consent and Waivers and their Official Ballots, one for each annexation, to the City Clerk’s Office Election Official. The Election Official has canvassed the ballots and completed the statement of votes cast (See Exhibit “A” of their respective Resolution). The Property Owners cast their vote unanimously in favor of the special tax levy for CFD 2022-01.
Adoption of the Resolutions constitutes the City Council’s formal action certifying the election results and adding the Annexation Territories to CFD 2022-01 and directs the recordation of an amendment to the existing Notice of Special Tax Lien. By recordation of this amendment, prospective purchasers of the property within the Annexation Territories will have notice of the special tax obligation affecting such properties.
A map showing the property is included in their respective Resolution.
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FISCAL IMPACT:
CFD 2022-01 was formed to be financially self-sufficient, meaning the revenues generated by the District offset the costs of providing services and can be adjusted annually based on changes in the overall operating costs of streetlights.
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:
This item addresses the City Council’s core value of intentionally embracing and anticipating our future by ensuring that new development is fiscally sustainable.
ATTACHMENTS:
Attachment 1 – Resolution Certifying the Results of an Election and Adding Annexation 2025-1 Attachment 2 – Resolution Certifying the Results of an Election and Adding Annexation 2025-2 Attachment 3 – Resolution Certifying the Results of an Election and Adding Annexation 2025-3 Attachment 4 – Resolution Certifying the Results of an Election and Adding Annexation 2025-4 Attachment 5 – Resolution Certifying the Results of an Election and Adding Annexation 2025-5
Resolution 2025-XXX Page 1 of 3
ATTACHMENT 1
RESOLUTION NO. 2025-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, CERTIFYING THE
RESULTS OF AN ELECTION AND ADDING TERRITORY
TO COMMUNITY FACILITIES DISTRICT NO. 2022-01
(STREET LIGHTING SERVICES) OF THE CITY OF
RANCHO CUCAMONGA, ANNEXATION NO. 2025-1.
WHEREAS, the City Council of the City of Rancho Cucamonga, California (the “City Council”) has previously formed Community Facilities District No. 2022-01 (Street Lighting Services) of the City of Rancho Cucamonga (“CFD No. 2022-01”) pursuant to the Mello-Roos Community Facilities Act of 1982 (the “Act”), as amended, for the purpose of financing certain municipal maintenance services; and WHEREAS, acting pursuant to the Act, the City Council also authorized by the adoption of Resolution No. 2022-063 (the “Resolution Authorizing Future Annexation”) the annexation in the future of territory to CFD No. 2022-01, such territory designated as Future Annexation Area, Community Facilities District No. 2022-01 (the “Future Annexation Area”); and
WHEREAS, at this time the unanimous consent to the annexation of certain territory located within the Future Annexation Area to CFD No. 2022-01 has been received from the property owner of such territory, and such territory has been designated as ANNEXATION NO. 2025-1 (the "Territory"); and
WHEREAS, less than twelve (12) registered voters have resided within the Territory for each of the ninety (90) days preceding the election date established for the Territory, therefore, pursuant to the Act the qualified elector of the Territory shall be the "landowner," as such term is defined in Government Code Section 53317(f), of such Territory and such landowner who is the owner of record as of the applicable election date, or the authorized representative thereof, shall have one vote for each acre or portion of an acre of the parcel of land that landowner owns within such Territory; and WHEREAS, the time limit specified by the Act for conducting an election to submit the levy of the special taxes on the Territory to the qualified elector thereof and the requirements for impartial analysis and ballot arguments have been waived with the unanimous consent of the qualified elector of the Territory; and WHEREAS, the City Clerk of the City of Rancho Cucamonga has caused a ballot to be distributed to the qualified elector of the Territory, has received and canvassed such ballot and made a report to the City Council regarding the results of such canvass, a copy of which is attached as Exhibit “A” hereto and incorporated herein by this reference; and
Resolution 2025-XXX Page 2 of 3
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WHEREAS, at this time the measure voted upon and such measure did receive the favorable vote of the qualified elector of the Territory, and the City Council desires to declare the results of the election; and
WHEREAS, a map showing the Territory and designated as Annexation Map No. 2025-1 (the "Annexation Map"), a copy of which is attached as Exhibit “B” hereto and incorporated herein by this reference, has been submitted to this legislative body.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Rancho Cucamonga, California, acting as the legislative body of Community Facilities District No. 2022-01, as follows:
Section 1. Recitals. The above recitals are true and correct.
Section 2. Findings. This legislative body does hereby further determine as follows:
A. The unanimous consent as described in the recitals hereto to the annexation of the Territory to CFD No. 2022-01 has been given by the owner of the Territory and such consent shall be kept on file in the Office of the City Clerk of the City of Rancho Cucamonga.
B. Less than twelve (12) registered voters have resided within the Territory for each of the ninety (90) days preceding the election date established for the each of the parcels located within the Territory, therefore, pursuant to the Act the qualified elector for the Territory shall be the "landowner" of the Territory as such term is defined in Government Code Section 53317(f).
C. The qualified elector of the Territory has voted in favor of the levy of special taxes on the Territory upon its annexation to CFD No. 2022-01.
Section 3. Territory. The boundaries and parcels of property within the Territory and on which special taxes will be levied in order to pay for the costs and expenses of authorized municipal maintenance services are shown on the Annexation Map as submitted to and hereby approved by this legislative body.
Section 4. Declaration of Annexation. This legislative body does hereby determine and declare that the Territory, and each parcel therein, is now added to and becomes a part of CFD No. 2022-01. The City Council, acting as the legislative body of CFD No. 2022-01, is hereby empowered to levy the authorized special tax within the Territory.
Section 5. Notice. Immediately upon adoption of this Resolution, notice shall be given as follows:
Resolution 2025-XXX Page 3 of 3
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A. A copy of the Annexation Map as approved shall be filed in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution.
B. An Amendment to the Notice of Special Tax Lien (Notice of Annexation) shall be recorded in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution.
Section 6. Effective Date. This Resolution shall become effective upon its adoption.
PASSED, APPROVED, AND ADOPTED this ________ day of ______________ 2025.
A - 1
EXHIBIT “A”
CERTIFICATE OF ELECTION OFFICIAL
AND STATEMENT OF VOTES CAST
B - 1
EXHIBIT “B”
ANNEXATION MAP
Resolution 2025-XXX Page 1 of 3
ATTACHMENT 2
RESOLUTION NO. 2025-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, CERTIFYING THE
RESULTS OF AN ELECTION AND ADDING TERRITORY
TO COMMUNITY FACILITIES DISTRICT NO. 2022-01
(STREET LIGHTING SERVICES) OF THE CITY OF
RANCHO CUCAMONGA, ANNEXATION NO. 2025-2.
WHEREAS, the City Council of the City of Rancho Cucamonga, California (the “City Council”) has previously formed Community Facilities District No. 2022-01 (Street Lighting Services) of the City of Rancho Cucamonga (“CFD No. 2022-01”) pursuant to the Mello-Roos Community Facilities Act of 1982 (the “Act”), as amended, for the purpose of financing certain municipal maintenance services; and WHEREAS, acting pursuant to the Act, the City Council also authorized by the adoption of Resolution No. 2022-063 (the “Resolution Authorizing Future Annexation”) the annexation in the future of territory to CFD No. 2022-01, such territory designated as Future Annexation Area, Community Facilities District No. 2022-01 (the “Future Annexation Area”); and
WHEREAS, at this time the unanimous consent to the annexation of certain territory located within the Future Annexation Area to CFD No. 2022-01 has been received from the property owner of such territory, and such territory has been designated as ANNEXATION NO. 2025-2 (the "Territory"); and
WHEREAS, less than twelve (12) registered voters have resided within the Territory for each of the ninety (90) days preceding the election date established for the Territory, therefore, pursuant to the Act the qualified elector of the Territory shall be the "landowner," as such term is defined in Government Code Section 53317(f), of such Territory and such landowner who is the owner of record as of the applicable election date, or the authorized representative thereof, shall have one vote for each acre or portion of an acre of the parcel of land that landowner owns within such Territory; and WHEREAS, the time limit specified by the Act for conducting an election to submit the levy of the special taxes on the Territory to the qualified elector thereof and the requirements for impartial analysis and ballot arguments have been waived with the unanimous consent of the qualified elector of the Territory; and WHEREAS, the City Clerk of the City of Rancho Cucamonga has caused a ballot to be distributed to the qualified elector of the Territory, has received and canvassed such ballot and made a report to the City Council regarding the results of such canvass, a copy of which is attached as Exhibit “A” hereto and incorporated herein by this reference; and
Resolution 2025-XXX Page 2 of 3
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WHEREAS, at this time the measure voted upon and such measure did receive the favorable vote of the qualified elector of the Territory, and the City Council desires to declare the results of the election; and
WHEREAS, a map showing the Territory and designated as Annexation Map No. 2025-2 (the "Annexation Map"), a copy of which is attached as Exhibit “B” hereto and incorporated herein by this reference, has been submitted to this legislative body.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Rancho Cucamonga, California, acting as the legislative body of Community Facilities District No. 2022-01, as follows:
Section 1. Recitals. The above recitals are true and correct.
Section 2. Findings. This legislative body does hereby further determine as follows:
A. The unanimous consent as described in the recitals hereto to the annexation of the Territory to CFD No. 2022-01 has been given by the owner of the Territory and such consent shall be kept on file in the Office of the City Clerk of the City of Rancho Cucamonga.
B. Less than twelve (12) registered voters have resided within the Territory for each of the ninety (90) days preceding the election date established for the each of the parcels located within the Territory, therefore, pursuant to the Act the qualified elector for the Territory shall be the "landowner" of the Territory as such term is defined in Government Code Section 53317(f).
C. The qualified elector of the Territory has voted in favor of the levy of special taxes on the Territory upon its annexation to CFD No. 2022-01.
Section 3. Territory. The boundaries and parcels of property within the Territory and on which special taxes will be levied in order to pay for the costs and expenses of authorized municipal maintenance services are shown on the Annexation Map as submitted to and hereby approved by this legislative body.
Section 4. Declaration of Annexation. This legislative body does hereby determine and declare that the Territory, and each parcel therein, is now added to and becomes a part of CFD No. 2022-01. The City Council, acting as the legislative body of CFD No. 2022-01, is hereby empowered to levy the authorized special tax within the Territory.
Section 5. Notice. Immediately upon adoption of this Resolution, notice shall be given as follows:
Resolution 2025-XXX Page 3 of 3
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A. A copy of the Annexation Map as approved shall be filed in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution.
B. An Amendment to the Notice of Special Tax Lien (Notice of Annexation) shall be recorded in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution.
Section 6. Effective Date. This Resolution shall become effective upon its adoption.
PASSED, APPROVED, AND ADOPTED this ________ day of ______________ 2025.
A - 1
EXHIBIT “A”
CERTIFICATE OF ELECTION OFFICIAL
AND STATEMENT OF VOTES CAST
B - 1
EXHIBIT “B”
ANNEXATION MAP
Resolution 2025-XXX Page 1 of 3
ATTACHMENT 3
RESOLUTION NO. 2025-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, CERTIFYING THE
RESULTS OF AN ELECTION AND ADDING TERRITORY
TO COMMUNITY FACILITIES DISTRICT NO. 2022-01
(STREET LIGHTING SERVICES) OF THE CITY OF
RANCHO CUCAMONGA, ANNEXATION NO. 2025-3.
WHEREAS, the City Council of the City of Rancho Cucamonga, California (the “City Council”) has previously formed Community Facilities District No. 2022-01 (Street Lighting Services) of the City of Rancho Cucamonga (“CFD No. 2022-01”) pursuant to the Mello-Roos Community Facilities Act of 1982 (the “Act”), as amended, for the purpose of financing certain municipal maintenance services; and WHEREAS, acting pursuant to the Act, the City Council also authorized by the adoption of Resolution No. 2022-063 (the “Resolution Authorizing Future Annexation”) the annexation in the future of territory to CFD No. 2022-01, such territory designated as Future Annexation Area, Community Facilities District No. 2022-01 (the “Future Annexation Area”); and
WHEREAS, at this time the unanimous consent to the annexation of certain territory located within the Future Annexation Area to CFD No. 2022-01 has been received from the property owner of such territory, and such territory has been designated as ANNEXATION NO. 2025-3 (the "Territory"); and
WHEREAS, less than twelve (12) registered voters have resided within the Territory for each of the ninety (90) days preceding the election date established for the Territory, therefore, pursuant to the Act the qualified elector of the Territory shall be the "landowner," as such term is defined in Government Code Section 53317(f), of such Territory and such landowner who is the owner of record as of the applicable election date, or the authorized representative thereof, shall have one vote for each acre or portion of an acre of the parcel of land that landowner owns within such Territory; and WHEREAS, the time limit specified by the Act for conducting an election to submit the levy of the special taxes on the Territory to the qualified elector thereof and the requirements for impartial analysis and ballot arguments have been waived with the unanimous consent of the qualified elector of the Territory; and WHEREAS, the City Clerk of the City of Rancho Cucamonga has caused a ballot to be distributed to the qualified elector of the Territory, has received and canvassed such ballot and made a report to the City Council regarding the results of such canvass, a copy of which is attached as Exhibit “A” hereto and incorporated herein by this reference; and
Resolution 2025-XXX Page 2 of 3
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WHEREAS, at this time the measure voted upon and such measure did receive the favorable vote of the qualified elector of the Territory, and the City Council desires to declare the results of the election; and
WHEREAS, a map showing the Territory and designated as Annexation Map No. 2025-3 (the "Annexation Map"), a copy of which is attached as Exhibit “B” hereto and incorporated herein by this reference, has been submitted to this legislative body.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Rancho Cucamonga, California, acting as the legislative body of Community Facilities District No. 2022-01, as follows:
Section 1. Recitals. The above recitals are true and correct.
Section 2. Findings. This legislative body does hereby further determine as follows:
A. The unanimous consent as described in the recitals hereto to the annexation of the Territory to CFD No. 2022-01 has been given by the owner of the Territory and such consent shall be kept on file in the Office of the City Clerk of the City of Rancho Cucamonga.
B. Less than twelve (12) registered voters have resided within the Territory for each of the ninety (90) days preceding the election date established for the each of the parcels located within the Territory, therefore, pursuant to the Act the qualified elector for the Territory shall be the "landowner" of the Territory as such term is defined in Government Code Section 53317(f).
C. The qualified elector of the Territory has voted in favor of the levy of special taxes on the Territory upon its annexation to CFD No. 2022-01.
Section 3. Territory. The boundaries and parcels of property within the Territory and on which special taxes will be levied in order to pay for the costs and expenses of authorized municipal maintenance services are shown on the Annexation Map as submitted to and hereby approved by this legislative body.
Section 4. Declaration of Annexation. This legislative body does hereby determine and declare that the Territory, and each parcel therein, is now added to and becomes a part of CFD No. 2022-01. The City Council, acting as the legislative body of CFD No. 2022-01, is hereby empowered to levy the authorized special tax within the Territory.
Section 5. Notice. Immediately upon adoption of this Resolution, notice shall be given as follows:
Resolution 2025-XXX Page 3 of 3
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A. A copy of the Annexation Map as approved shall be filed in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution.
B. An Amendment to the Notice of Special Tax Lien (Notice of Annexation) shall be recorded in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution.
Section 6. Effective Date. This Resolution shall become effective upon its adoption.
PASSED, APPROVED, AND ADOPTED this ________ day of ______________ 2025.
A - 1
EXHIBIT “A”
CERTIFICATE OF ELECTION OFFICIAL
AND STATEMENT OF VOTES CAST
B - 1
EXHIBIT “B”
ANNEXATION MAP
Resolution 2025-XXX Page 1 of 3
ATTACHMENT 4
RESOLUTION NO. 2025-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, CERTIFYING THE
RESULTS OF AN ELECTION AND ADDING TERRITORY
TO COMMUNITY FACILITIES DISTRICT NO. 2022-01
(STREET LIGHTING SERVICES) OF THE CITY OF
RANCHO CUCAMONGA, ANNEXATION NO. 2025-4.
WHEREAS, the City Council of the City of Rancho Cucamonga, California (the “City Council”) has previously formed Community Facilities District No. 2022-01 (Street Lighting Services) of the City of Rancho Cucamonga (“CFD No. 2022-01”) pursuant to the Mello-Roos Community Facilities Act of 1982 (the “Act”), as amended, for the purpose of financing certain municipal maintenance services; and WHEREAS, acting pursuant to the Act, the City Council also authorized by the adoption of Resolution No. 2022-063 (the “Resolution Authorizing Future Annexation”) the annexation in the future of territory to CFD No. 2022-01, such territory designated as Future Annexation Area, Community Facilities District No. 2022-01 (the “Future Annexation Area”); and
WHEREAS, at this time the unanimous consent to the annexation of certain territory located within the Future Annexation Area to CFD No. 2022-01 has been received from the property owner of such territory, and such territory has been designated as ANNEXATION NO. 2025-4 (the "Territory"); and
WHEREAS, less than twelve (12) registered voters have resided within the Territory for each of the ninety (90) days preceding the election date established for the Territory, therefore, pursuant to the Act the qualified elector of the Territory shall be the "landowner," as such term is defined in Government Code Section 53317(f), of such Territory and such landowner who is the owner of record as of the applicable election date, or the authorized representative thereof, shall have one vote for each acre or portion of an acre of the parcel of land that landowner owns within such Territory; and WHEREAS, the time limit specified by the Act for conducting an election to submit the levy of the special taxes on the Territory to the qualified elector thereof and the requirements for impartial analysis and ballot arguments have been waived with the unanimous consent of the qualified elector of the Territory; and WHEREAS, the City Clerk of the City of Rancho Cucamonga has caused a ballot to be distributed to the qualified elector of the Territory, has received and canvassed such ballot and made a report to the City Council regarding the results of such canvass, a copy of which is attached as Exhibit “A” hereto and incorporated herein by this reference; and
Resolution 2025-XXX Page 2 of 3
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WHEREAS, at this time the measure voted upon and such measure did receive the favorable vote of the qualified elector of the Territory, and the City Council desires to declare the results of the election; and
WHEREAS, a map showing the Territory and designated as Annexation Map No. 2025-4 (the "Annexation Map"), a copy of which is attached as Exhibit “B” hereto and incorporated herein by this reference, has been submitted to this legislative body.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Rancho Cucamonga, California, acting as the legislative body of Community Facilities District No. 2022-01, as follows:
Section 1. Recitals. The above recitals are true and correct.
Section 2. Findings. This legislative body does hereby further determine as follows:
A. The unanimous consent as described in the recitals hereto to the annexation of the Territory to CFD No. 2022-01 has been given by the owner of the Territory and such consent shall be kept on file in the Office of the City Clerk of the City of Rancho Cucamonga.
B. Less than twelve (12) registered voters have resided within the Territory for each of the ninety (90) days preceding the election date established for the each of the parcels located within the Territory, therefore, pursuant to the Act the qualified elector for the Territory shall be the "landowner" of the Territory as such term is defined in Government Code Section 53317(f).
C. The qualified elector of the Territory has voted in favor of the levy of special taxes on the Territory upon its annexation to CFD No. 2022-01.
Section 3. Territory. The boundaries and parcels of property within the Territory and on which special taxes will be levied in order to pay for the costs and expenses of authorized municipal maintenance services are shown on the Annexation Map as submitted to and hereby approved by this legislative body.
Section 4. Declaration of Annexation. This legislative body does hereby determine and declare that the Territory, and each parcel therein, is now added to and becomes a part of CFD No. 2022-01. The City Council, acting as the legislative body of CFD No. 2022-01, is hereby empowered to levy the authorized special tax within the Territory.
Section 5. Notice. Immediately upon adoption of this Resolution, notice shall be given as follows:
Resolution 2025-XXX Page 3 of 3
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A. A copy of the Annexation Map as approved shall be filed in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution.
B. An Amendment to the Notice of Special Tax Lien (Notice of Annexation) shall be recorded in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution.
Section 6. Effective Date. This Resolution shall become effective upon its adoption.
PASSED, APPROVED, AND ADOPTED this ________ day of ______________ 2025.
A - 1
EXHIBIT “A”
CERTIFICATE OF ELECTION OFFICIAL
AND STATEMENT OF VOTES CAST
B - 1
EXHIBIT “B”
ANNEXATION MAP
Resolution 2025-XXX Page 1 of 3
ATTACHMENT 5
RESOLUTION NO. 2025-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, CERTIFYING THE
RESULTS OF AN ELECTION AND ADDING TERRITORY
TO COMMUNITY FACILITIES DISTRICT NO. 2022-01
(STREET LIGHTING SERVICES) OF THE CITY OF
RANCHO CUCAMONGA, ANNEXATION NO. 2025-5.
WHEREAS, the City Council of the City of Rancho Cucamonga, California (the “City Council”) has previously formed Community Facilities District No. 2022-01 (Street Lighting Services) of the City of Rancho Cucamonga (“CFD No. 2022-01”) pursuant to the Mello-Roos Community Facilities Act of 1982 (the “Act”), as amended, for the purpose of financing certain municipal maintenance services; and WHEREAS, acting pursuant to the Act, the City Council also authorized by the adoption of Resolution No. 2022-063 (the “Resolution Authorizing Future Annexation”) the annexation in the future of territory to CFD No. 2022-01, such territory designated as Future Annexation Area, Community Facilities District No. 2022-01 (the “Future Annexation Area”); and
WHEREAS, at this time the unanimous consent to the annexation of certain territory located within the Future Annexation Area to CFD No. 2022-01 has been received from the property owner of such territory, and such territory has been designated as ANNEXATION NO. 2025-5 (the "Territory"); and
WHEREAS, less than twelve (12) registered voters have resided within the Territory for each of the ninety (90) days preceding the election date established for the Territory, therefore, pursuant to the Act the qualified elector of the Territory shall be the "landowner," as such term is defined in Government Code Section 53317(f), of such Territory and such landowner who is the owner of record as of the applicable election date, or the authorized representative thereof, shall have one vote for each acre or portion of an acre of the parcel of land that landowner owns within such Territory; and WHEREAS, the time limit specified by the Act for conducting an election to submit the levy of the special taxes on the Territory to the qualified elector thereof and the requirements for impartial analysis and ballot arguments have been waived with the unanimous consent of the qualified elector of the Territory; and WHEREAS, the City Clerk of the City of Rancho Cucamonga has caused a ballot to be distributed to the qualified elector of the Territory, has received and canvassed such ballot and made a report to the City Council regarding the results of such canvass, a copy of which is attached as Exhibit “A” hereto and incorporated herein by this reference; and
Resolution 2025-XXX Page 2 of 3
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WHEREAS, at this time the measure voted upon and such measure did receive the favorable vote of the qualified elector of the Territory, and the City Council desires to declare the results of the election; and
WHEREAS, a map showing the Territory and designated as Annexation Map No. 2025-5 (the "Annexation Map"), a copy of which is attached as Exhibit “B” hereto and incorporated herein by this reference, has been submitted to this legislative body.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Rancho Cucamonga, California, acting as the legislative body of Community Facilities District No. 2022-01, as follows:
Section 1. Recitals. The above recitals are true and correct.
Section 2. Findings. This legislative body does hereby further determine as follows:
A. The unanimous consent as described in the recitals hereto to the annexation of the Territory to CFD No. 2022-01 has been given by the owner of the Territory and such consent shall be kept on file in the Office of the City Clerk of the City of Rancho Cucamonga.
B. Less than twelve (12) registered voters have resided within the Territory for each of the ninety (90) days preceding the election date established for the each of the parcels located within the Territory, therefore, pursuant to the Act the qualified elector for the Territory shall be the "landowner" of the Territory as such term is defined in Government Code Section 53317(f).
C. The qualified elector of the Territory has voted in favor of the levy of special taxes on the Territory upon its annexation to CFD No. 2022-01.
Section 3. Territory. The boundaries and parcels of property within the Territory and on which special taxes will be levied in order to pay for the costs and expenses of authorized municipal maintenance services are shown on the Annexation Map as submitted to and hereby approved by this legislative body.
Section 4. Declaration of Annexation. This legislative body does hereby determine and declare that the Territory, and each parcel therein, is now added to and becomes a part of CFD No. 2022-01. The City Council, acting as the legislative body of CFD No. 2022-01, is hereby empowered to levy the authorized special tax within the Territory.
Section 5. Notice. Immediately upon adoption of this Resolution, notice shall be given as follows:
Resolution 2025-XXX Page 3 of 3
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A. A copy of the Annexation Map as approved shall be filed in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution.
B. An Amendment to the Notice of Special Tax Lien (Notice of Annexation) shall be recorded in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution.
Section 6. Effective Date. This Resolution shall become effective upon its adoption.
PASSED, APPROVED, AND ADOPTED this ________ day of ______________ 2025.
A - 1
EXHIBIT “A”
CERTIFICATE OF ELECTION OFFICIAL
AND STATEMENT OF VOTES CAST
B - 1
EXHIBIT “B”
ANNEXATION MAP
DATE: March 5, 2025
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
SUBJECT: Consideration to Approve the Purchase and Sale Agreement for Conservation of 120 Acres Near Cucamonga Canyon to the City of Rancho Cucamonga. (CITY)
RECOMMENDATION:
Staff recommends the City Council approve the purchase and sale agreement (PSA) with the King Family Living Trust in the amount of $3,600,000 for 122.09 acres of land near Cucamonga Canyon. The purchase is to be funded using a California State Habitat Conservation Fund grant in the amount of $1,000,000; a Congressional Directed Funding Appropriation in the amount of $1,600,000; and $1,000,000 in funding from the Inland Empire Resource Conservation District (IERCD).
BACKGROUND:
In 2015 the City of Rancho Cucamonga and the Rancho Cucamonga Fire District began discussions with Jane Morgan about the possibility of purchasing 8234 Almond Street to assist with a trailhead or trail host concept for Cucamonga Canyon. The 5.25 acre property owned by the Morgan family was ideally situated to create a trailhead that could connect to Cucamonga Canyon Road. Although the initial discussions were unsuccessful, in 2021 the Fire District and the County of San Bernardino met with the Morgan family who was interested in selling the property.
An agreement was subsequently negotiated whereby the County of San Bernardino purchased the property and conveyed it to the Fire District at a zero cost, provided the Fire District agreed to accept responsibility for future projects and maintenance costs. The site was identified as a possibility for a future trailhead, parking lot, and possible base of operations for the Cucamonga Foothill Preservation Alliance. The Fire District had two years to commence improvements or title to the property would revert to the County. The City and County ultimately approved the purchase and sale of Morgan Ranch. The Fire District subsequently commenced improvements to the property, removing the old home, filling in the old pool, completing weed abatement, and clearing the driveway.
Subsequently the City applied for and received a Congressionally Directed Funding request from Congressman Aguilar in 2022 for $1M to construct a trailhead. The trailhead required approval through the National Environmental Policy Act (NEPA) and that environmental review is currently wrapping. Upon completion, design and construction will move forward. Upon completion, the trailhead would need to connect to Cucamonga Canyon Road through a small trail that presently exists on private property owned by the King Family Living Trust.
Discussions began with the King Family in 2021, about a possible easement for the connection
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trail (trailhead to Cucamonga Canyon Road) however, at that time the family was interested in a more wholistic approach. The family was also involved in legal action to partition the property and it was more feasible to consider the sale of the westerly 122 acres which would include the area for the proposed connection trail. After an initial appraisal in 2022, the City of Rancho Cucamonga requested additional federal funds through Congresswoman Chu with support from Congresswoman Torres to purchase the westerly 122 acres. That funding request was approved in the amount of $1.6 million in 2024.
The King Family subsequently obtained their own independent appraisal of the property in 2022 which differed significantly from the City’s initial appraisal in 2021 and was more than the $1.6M the City had access to. Because of the valuation difference, the City applied for a State of California Habitat Conservation Grant in 2023, and was successful in receiving $1M. The State of California subsequently required an appraisal verification by an independent third party to confirm the property proposed to be purchased exceeded the value of the State Grant of $1M. This third appraisal found a new value in excess of the State Grant and was completed in 2024. Once that was certified to the State, the City was able to move forward with final negotiations toward the purchase of the land.
ANALYSIS:
The City and the King Family trust engaged in active negotiations for the last 6+ months. Ultimately a price of $3.6M was agreed upon for the 122 acres of land. As noted in the recommendation, this would be funded using both the City’s California State Habitat Conservation Fund grant in the amount of $1M and the Congressional Directed Funding Appropriation in the amount of $1.6M from Congresswoman Chu and Torres. The delta between the $2.6M in grants and the $3.6M purchase price will be covered with $1M in funding from the Inland Empire Resource Conservation District (IERCD).
Upon execution of the Purchase and Sale Agreement the City may apply for access to the $1M from the State of California. At the same time, the City will apply for the $1.6M in funding from the federal government. Escrow closure is 120 days after the opening of escrow but can be extended by another 60 days if the City has not received the federal funding or assurance it will receive the funding in the future. Failure to receive federal funding could result in the termination of the Agreement.
The State of California Habitat Conservation Fund grant will require that a Deed Restriction be recorded on title to the property. That Deed Restriction is in effect for 30 years. It allows the State Department of Public Resources employees to enter onto the property at all times to ascertain it is being used as proposed. The proposed uses for which the grant was received was to prevent development, maintain wildlife corridors, allow limited recreation opportunities, prevent irreversible habitat destruction, provide a connection to Cucamonga Canyon and allow for natural, cultural, historic and scenic interpretation.
Staff will also begin active negotiations on a Memorandum of Agreement (MOA) with IERCD related to their funding. A draft MOA is already developed; however, additional amendments will be needed. IERCD requires that a Conservation Easement go over approximately 40-50 acres of land. That conservation land must be specifically identified with a legal description to allow for recordation of the Conservation Easement, which will be in perpetuity and run with the land. It will protect and preserve the subject land, prevent all future development of any type and is designed to allow IERC to enhance native plants, remove non-native species, protect habitats and ensure the site remains in as pristine of condition as possible. The Conservation Easement will need to exempt existing and planned trails, future improvements, and any related fire suppression
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improvements. Those improvements will need to be mapped by the City and included with the Conservation Easement. Ultimately, the MOA will need to be approved by both IERCD and the City of Rancho Cucamonga. Upon approval of the MOA, IERCD will contribute its $1M funding to the purchase of the property.
FISCAL IMPACT:
No City funds will be used for the purchase of this property. Funding will consist of $1.6M from Transportation, Housing and Urban 2024 Federal Budget, $1M from California Habitat Conservation Fund Grant, California State Parks, and $1M from the Inland Empire Resource Conservation District.
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:
Conservation of the 122 westerly acres of King Ranch will help promote a healthy community for all, preserve a family-oriented atmosphere, and provide a high quality of life for all in Rancho Cucamonga.
ATTACHMENTS:
Attachment 1 - King Ranch PSA
Attachment 2 - King Ranch Parcel Description
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King Ranch 122.09 acre (Parcel 2)
ATTACHMENT 2