Agenda packet, regular meeting — Rancho Cucamonga City Council, June 17, 2026 (part 4 of 6)

12 As a President's Circle Member, you play a vital role in shaping the future of our community.

Y
our support enables us to create a thriving business environment that beneﬁts us all.

T
o secure your President's Circle Sponsorship, simply ﬁll out the 2026 President’s Circle Membership Application below and indicate your chosen level and speciﬁc options.

In a
ddition:

President’s Circle Sponsors will receive priority notification of future campaign or event sponsorships.

Any changes in event details or sponsorship adjustments will be communicated to President’s Circle sponsors with reasonable notice.

T
hank you for your continued commitment to the community and the Rancho Cucamonga Chamber of Commerce. Together, we can make a lasting impact
C
ompany Name: _____________________________________________________________________ S
ponsorship Level: ______________________________________(You will be invoiced for this amount) I
f you choose a level that has options for where you would like your dollars to go, what are those allocations?
T
hank you for your continued support of our Business Community and looking forward to many more years of partnership opportunities!
H
eather Rawlings-Polk
Executive Director, Rancho Cucamonga Chamber of Commerce 951.640.5583 cell
I
nternal: Date: _______________

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BRONZE SPONSORS

SILVER SPONSORS

PLATINUM SPONSORS

TITLE SPONSOR

DIAMOND SPONSOR
2026
2026

GOLD SPONSORS

EMERALD SPONSOR

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DATE: June 17, 2026
TO: Mayor and Members of the City Council
FROM: Elisa C. Cox, City Manager
INITIATED BY: Jennifer Gracia, Deputy City Manager
Michael Parmer, Engagement and Special Programs Director Trina Valdez, Utilities Operations Supervisor
SUBJECT: Consideration to Award a Professional Services Agreement with Yunex, LLC for Annual Streetlight Maintenance Services in an Amount Not to Exceed $50,000 for Fiscal Year 2026-27. (CITY)
RECOMMENDATION:

Staff recommends the City Council award and authorize the execution of a Professional Services Agreement for Annual Streetlight Maintenance Services to Yunex, LLC effective July 1, 2026 for a five-year term with an option to renew in two (2) year increments up to a total of seven (7) years, in an amount not to exceed $50,000 for Fiscal Year 2026-27, and an estimated total of $350,000 over seven years contingent upon approval of future budgets.

BACKGROUND:

On average, 170 street light work order requests are completed each year in addition to the maintenance items that are identified during the in-field quarterly audits. The services provide diagnosis and maintenance repairs of fixtures including but not limited to the replacement of failed lamp fixtures or fuses, repair of loose wires, identification of the cause of streetlight outages which may include incorrect voltage issues, and installation of house side shields. The current contract for these services ends June 30, 2026.

ANALYSIS:

Staff provided a detailed scope of services to the Procurement Department and a formal Request for Proposal (RFP) #25/26-018 was posted in the City’s electronic bidding system on February 26, 2026. There were seven hundred thirty-five (735) notified vendors, twenty-four (24) prospective vendors and four (4) viable responses. An evaluation panel was formed and the proposal responses were evaluated and rated in accordance with the criteria identified in the RFP.

Yunex, LLC received the highest overall score from the evaluation committee. Staff determined Yunex, LLC can meet the needs of the City based on their qualifications and experience. A rate sheet was provided, and staff find the costs to be reasonable. A copy of the agreement is on file

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with the City Clerk’s Office.

FISCAL IMPACT:

A total of $50,000 has been budgeted in the proposed Fiscal Year 2026-27 Budget from the General Street Light Fund (F150).

Account No. Funding Source Description Amount
F150 CC202 SC2106 General City Street Lights
(F150) Contract Services $50,000
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addresses the City Council’s Core Value of promoting and enhancing a safe and healthy community for all by ensuring that public infrastructure is well-maintained.

ATTACHMENTS:

Attachment 1 – CO 2026-087 SL Maintenance - Yunex

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AGREEMENT FOR

PROFESSIONAL SERVICES
TH
IS AGREEMENT is made and entered into this 1 day of
July, 2026, by and between the City of Rancho Cucamonga, a municipal corporation (“City”) and Yunex, LLC, a Limited Liability Corporation (“Contractor”).

RECITALS
A. City has heretofore issued its request for proposals to perform the following services: Annual Streetlight Maintenance Services (“the Project”).

B. Contractor has submitted a proposal to perform the services described in Recital “A”, above, necessary to complete the Project.

C. City desires to engage Contractor to complete the Project in the manner set forth and more fully described herein.

D. Contractor represents that it is fully qualified and licensed under the laws of the State of California to perform the services contemplated by this Agreement in a good and professional manner.

AGREEMENT
NOW, THEREFORE, in consideration of performance by the parties of the mutual promises, covenants, and conditions herein contained, the parties hereto agree as follows:

1. Contractor’s Services.

1.1 Scope and Level of Services . Subject to the terms and conditions set forth in this Agreement, City hereby engages Contractor to perform all services described in Recitals “A” and “B” above, including, but not limited to routine maintenance, repairs and quarterly audits of City-owned street lights, all as more fully set forth in the Contractor ’s proposal, dated April 16, 2026 and entitled “Scope of Work”, attached hereto as Exhibit “A”, and incorporated by reference herein. The nature, scope, and level of the services required to be performed by Contractor are set forth in the Scope of Work and are referred to herein as “the Services.” In the event of any inconsistencies between the Scope of Work and this Agreement, the terms and provisions of this Agreement shall control.

1.2 Revisions to Scope of Work. Upon request of the City the Contractor will promptly meet with City staff to discuss any revisions to the Project desired by the City . Contractor agrees that the Scope of Work may be amended based upon said meetings, and, by amendment to this Agreement, the parties may agree on a revision or revisions to Contractor’s compensation based thereon. A revision pursuant to this Section that does not increase the total cost payable to Contractor by more than ten City of Rancho Cucamonga

CONTRACT NUMBER
2026-087
ATTACHMENT 1

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percent (10%) of the total compensation specified in Section 3, may be approved in writing by City’s Manager without amendment.

1.3 Time for Performance. Contractor shall perform all services under this Agreement in a timely, regular basis consistent with industry standards for professional skill and care, and in accordance with any schedule of performance set forth in the Scope of Work, or as set forth in a “Schedule of Performance”, if such Schedule is attached hereto as Exhibit “A”.

1.4 Standard of Care. A s a material inducement to City to enter into this Agreement, Contractor hereby represents that it has the experience necessary to undertake the services to be provided. In light of such status and experience, Contractor hereby covenants that it shall follow the customary professional standards in performing the Services.

1.5 Familiarity with Services . By executing this Agreement, Contractor represents that, to the extent required by the standard of practice, Contractor (a) has investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. Contractor represents that Contractor, to the extent required by the standard of practice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein. Should Contractor discover any latent or unknown conditions, which will materially affect the performance of services, Contractor shall immediately inform City of such fact and shall not proceed except at Contractor ’s risk until written instructions are received from the City Representative.

2. Term of Agreement. The term of this Agreement shall be fi ve (5) year(s) and shall become effective as of the date of the mutual execution by way of both parties signature (the “Effective Date”). No work shall be conducted; service or goods will not be provided until this Agreement has been executed and requirements have been fulfilled.

Parties to this Agreement shall have the option to renew in two (2) year increments to a total of two (2) years, unless sooner terminated as provided in Section 14 herein.

Options to renew are contingent upon the City Manager’s approval, subject to pricing review, and in accordance to all Terms and Conditions stated herein unless otherwise provided in writing by the C ity.
3 . Compensation .

3.1 Compensation. City shall compensate Contractor as set forth in Exhibit A, provided, however, that full, total and complete amount payable to Contractor shall not exceed $350,000 (Three Hundred and Fifty Thousand Dollars), including all out of pocket expenses, unless additional compensation is approved by the City Manager or City Council. City shall not withhold any federal, state or other taxes, or other deductions. However, City shall withh old not more than ten percent (10%) of any

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invoice amount pending receipt of any deliverables reflected in such invoice. Under no circumstance shall Contractor be entitled to compensation for services not yet satisfactorily performed.

The parties further agree that compensation may be adjusted in accordance with Section 1.2 to reflect subsequent changes to the Scope of Services. City shall compensate Contractor for any authorized extra services as set forth in Exhibit A.

4. Method of Payment.

4.1 Invoices. Contractor shall submit to City monthly invoices for the Services performed pursuant to this Agreement. The invoices shall describe in detail the Services rendered during the period and shall separately describe any authorized extra services. Any invoice claiming compensation for extra services shall include appropriate documentation of prior authorization of such services. All invoices shall be remitted to the City of Rancho Cucamonga, California.

4.2 City shall review such invoices and notify Contractor in writing within ten (10) business days of any disputed amounts.

4.3 City shall pay all undisputed portions of the invoice within thirty (30) calendar days after receipt of the invoice up to the not-to-exceed amounts set forth in Section 3.

4.4 All records, invoices, time cards, cost control sheets and other records maintained by Contractor relating to services hereunder shall be available for review and audit by the City.

5. Representatives.

5.1 City Representative. For the purposes of this Agree ment, the contract administrator and City representative shall be Trina Valdez, or such other person as designated in writing by the City (“City Representative”). It shall be Contractor ’s responsibility to assure that the City Representative is kep t informed of the progress of the performance of the services, and Contractor shall refer any decisions that must be made by City to the City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative.

5.2 Contractor Representative. For the purposes of this Agreement, Steven Teal, Director of Field Services is hereby designated as the principal and representative of Contractor authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith (“ Contractor’s Representative”). It is expressly understood that the experience, knowledge, capability and reputation of the Contractor ’s Representative were a substantial inducement for City to enter into this Agreement. Therefore, the Contractor ’s Representative shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. Contractor may not change the Responsible Principal without the prior written approval of City.

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6. Contractor’s Personnel.

6.1 All Services shall be performed by Contractor or under Contractor’s direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City business license as required by the City’s Municipal Code.

6.2 Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the standard of care set forth in Section 1.4.

6.3 Contractor shall be responsible for payment of all employees’ and subcontractors’ wages and benefits, and shall comply with all requirements pertaining to employer’s liability, workers’ compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self -insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

6.4 Contractor shall indemnify, defend and hold harmless City and its elected officials, officers and employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Contractor ’s violations of personnel practices and/or any violation of the California Labor Code. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor ’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6.

7. Ownership of Work Product.

7.1 Ownership. All documents, ideas, concepts, electronic files, drawings, photographs and any and all other writings, including drafts thereof, prepared, created or provided by Contractor in the course of performing the Services, including any and all intellectual and proprietary rights arising from the creation of the same (collectively, “Work Product”), are considered to be “works made for hire” for the benefit of the City. Upon payment being made, and provided Contractor is not in breach of this Agreement, all Work Product shall be and remain the property of City without restriction or limitation upon its use or dissemination by City . Basic survey notes, sketches, charts, computations and similar data prepared or obtained by Contractor under this Agreement shall, upon request, be made available to City. None of the Work Product shall be the subject of any common law or statutory copyright or copyright application by Contractor. In the event of the return of any of the Work Product to Contractor or its representative, Contractor shall be responsible for its safe return to City . Under no circumstances shall Contractor fail to deliver any draft or final designs, plans, drawings, reports or specifications to City upon written demand by City for their delivery, notwithstanding any disputes between Contractor and City concerning payment,

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performance of the contract, or otherwise. This covenant shall survive the termination of this Agreement. City’s reuse of the Work Product for any purpose other than the Project, shall be at City’s sole risk.

7.2. Assignment of Intellectual Property Interests: Upon execution of this Agreement and to the extent not otherwise conveyed to City by Section 7.1, above, the Contractor shall be deemed to grant and assign to City , and shall require all of its subcontractors to assign to City , all ownership rights, and all common law and statutory copyrights, trademarks, and other intellectual and proprietary property rights relating to the Work Product and the Project itself, and Contractor shall disclaim and retain no rights whatsoever as to any of the Work Product, to the maximum extent permitted by law.

City shall be entitled to utilize the Work Product for any and all purposes, including but not limited to constructing, using, maintaining, altering, adding to, restoring, rebuilding and publicizing the Project or any aspect of the Project.

7.3 Title to Intellectual Property . Contractor warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of the Work Product and/or materials produced under this Agreement, and that City has full legal title to and the right to reproduce any of the Work Product. Contractor shall defend, indemnify and hold City , and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials, harmless from any loss, claim or liability in any way related to a claim that City ’s use is violating federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or other means of protecting intellectual property rights and/or interests in products or inventions.

Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, software, equipment, devices or processes used or incorporated in the Services and materials produced under this Agreement. In the event City’s use of any of the Work Product is held to constitute an infringement and any use thereof is enjoined, Contractor , at its expense, shall: (a) secure for City the right to continue using the Work Product by suspension of any injunction or by procuring a license or licenses for City; or (b) modify the Work Product so that it becomes non- infringing. This covenant shall survive the termination of this Agreement.

8. Status as Independent Contractor . Contractor is, and shall at all times remain as to City , a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act as an agent of City. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City . Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and to defend, indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement.

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Contractor shall fully comply with the workers’ compensation law regarding Contractor and Contractor’s employees

9. Confidentiality. Contractor may have access to financial, accounting, statistical, and personnel data of individuals and City employees. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are confidential and shall not be disclosed by Contractor without prior written authorization by City . City shall grant such authorization if applicable law requires disclosure. All City data shall be returned to City upon the termination of this Agreement. Contractor ’s covenant under this Section shall survive the termination of this Agreement. This provision shall not apply to information in whatever form that is in the public domain, nor shall it restrict the Contractor from giving notices required by law or complying with an order to provide information or data when such an order is issued by a court, administrative agency or other legitimate authority, or if disclosure is otherwise permitted by law and reasonably necessary for the Contractor to defend itself from any legal action or claim.

10. Conflict of Interest.

10.1 Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services.

Contractor shall not accept any employment or representation during the term of this Agreement which is or may likely make Contractor “financially interested” (as provided in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Contractor has been retained.

10.2 Contractor further represents that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Contractor, to solicit or obtain this Agreement. Contractor has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Contractor , any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Contractor hereunder the full amount or value of any such fee, commission, percentage or gift.

10.3 Contractor has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Contractor , and that if any such interest comes to the knowledge of Contractor at any time during the term of this Agreement, Contractor shall immediately make a complete, written disclosure of such interest to City , even if such interest would not be deemed a prohibited “conflict of interest” under applicable laws as described in subsection 10.1.

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11. Indemnification.

11.1 To the maximum extent permitted by law, the Contractor shall defend, indemnify and hold the City , and its elected officials, officers, employees, servants, volunteers, and agents serving as independent contractors in the role of City officials, (collectively, “Indemnitees”), free and harmless with respect to any and all damages, liabilities, losses, reasonable defense costs or expenses (collectively, “Claims”), including but not limited to Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to the acts, omissions, activities or operations of Contractor or any of its officers, employees, subcontractors, Contractors, or agents in the performance of this Agreement. Contractor shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of City ’s choice, and shall pay all costs and expenses, including actual attorney’s fees and experts’ costs incurred in connection with such defense. The indemnification obligation herein shall not in any way be limited by the insurance obligations contained in this A greement provided, however, that the Contractor shall have no obligation to indemnify for Claims arising out of the sole negligence or willful misconduct of any of the Indemnitees.

11.2 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that they may possess against Contractor because of the acceptance by City , or the deposit with City , of any insurance policy or certificate required pursuant to this Agreement.

11.3 Waiver of Right of Subrogation. Except as otherwise expressly provided in this Agreement, Contractor , on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor.

11.4 Survival. The provisions of this Section 11 shall survive the termination of the Agreement and are in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against Contractor shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision.

12. Insurance.

12.1 Liability Insurance. Contractor shall procure and maintain in full force and effect for the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services hereunder by Contractor , and/or its agents, representatives, employees or subcontractors.

12.2 Minimum Scope of Insurance. Unless otherwise approved by City, coverage shall be at least as broad as:

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(1) Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).
(2) Insurance Services Office form number CA 0001 (Ed.
1/87) covering Automobile Liability, code 1 (any auto). (3) Worker’s Compensation insurance as required by the State of California, and Employer’s Liability Insurance.

12.3 Minimum Limits of Insurance. Contractor shall maintain limits no less than:
(1) Commercial General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage.

Commercial General Liability Insurance or other form with a general aggregate limit shall apply separately to this Agreement or the general limit shall be twice the required occurrence limit.
(2) Automobile Liability: $2,000,000 per accident for bodily injury and property damage.
(3) Employer’s Liability: $1,000,000 per accident and in the aggregate for bodily injury or disease and Workers’
Compensation Insurance in the amount required by law.
(4) The Insurance obligations under this Agreement shall be the greater of (i) the Insurance coverages and limits carried by the Contractor; or (ii) the minimum Insurance coverages and limits shown in this A greement. Any insurance
proceeds in excess of the specified limits and coverage required which are applicable to a given loss, shall be available to the City. No representation is made that the minimum Insurance requirements of this A greement are
sufficient to cover the obligations of the Contractor under this agreement.

12.4 Deductibles and Self-Insured Retentions. Any deductibles or self - insured retentions must be declared to and approved by the City and shall not reduce the limits of coverage. City reserves the right to obtain a full certified copy of any required insurance policy and endorsements.

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agents serving as independent contractors in the role of City officials, as additional insureds as respects: liability arising out of activities performed by or on behalf of
Contractor; products and completed operations of
Contractor; premises owned, occupied or used by
Contractor; and/or automobiles owned, leased, hired or
borrowed by Contractor . The coverage shall contain no limitations on the scope of protection afforded to City , its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City officials which are not also limitations applicable to the named insured.
(2) For any claims related to this Agreement, Contractor ’s insurance coverage shall be primary insurance as respects City, its officers, officials, employees, designated
volunteers and agents serving as independent contractors in the role of City officials. Any insurance or self -insurance maintained by City , its officers, officials, employees, designated volunteers or agents serving as independent
contractors in the role of City officials shall be in excess of Contractor’s insurance and shall not contribute with it. (3) Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought,
except with respect to the limits of the insurer’s liability. (4) Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Contractor shall forthwith obtain and submit proof of substitute insurance. Should Contractor fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at Contractor’s sole cost and expense.

(5) Each insurance policy required by this clause shall expressly waive the insurer’s right of subrogation against City, its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials.
(6) Each policy shall be issued by an insurance company approved in writing by City, which is admitted and licensed to do business in the State of California and which is rated

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A:VII or better according to the most recent A.M. Best Co.

Rating Guide.
(7) Each policy shall specify that any failure to comply with reporting or other provisions of the required policy,
including breaches of warranty, shall not affect the
coverage required to be provided.

(8) Each policy shall specify that any and all costs of adjusting and/or defending any claim against any insured, including court costs and attorneys' fees, shall be paid in addition to and shall not deplete any policy limits.

(9) Contractor shall provide any and all other insurance , endorsements, or exclusions as required by the City in any request for proposals applicable to this Agreement.

12.6 Evidence of coverage. Prior to commencing performance under this Agreement, the Contractor shall furnish the City with certificates and original endorsements, or copies of each required policy, effecting and evidencing the insurance coverage required by this Agreement including (1) Additional Insured Endorsement (s), (2) Worker’s Compensation waiver of subrogation endorsement, and (3) General liability declarations or endorsement page listing all policy endorsements. The endorsements shall be signed by a person authorized by the insurer(s) to bind coverage on its behalf. All endorsements or policies shall be received and approved by the City before Contractor commences performance. If performance of this Agreement shall extend beyond one year, Contractor shall provide City with the required policies or endorsements evidencing renewal of the required policies of insurance prior to the expiration of any required policies of insurance.

12.7 Contractor agrees to include in all contracts with all subcontractors performing work pursuant to this Agreement, the same requirements and provisions of this Agreement including the indemnity and i nsurance requirements to the extent they apply to the scope of any such subcontractor’s work. Contractor shall require its subcontractors to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City pursuant to this Agreement, and to require each of its subcontractors to include these same provisions in its contract with any s ub- subcontractor.

13. Cooperation. In the event any claim or action is brought against City relating to Contractor ’s performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation that City might require.

City shall compensate Contractor for any litigation support services in an amount to be agreed upon by the parties.

14. Termination. City shall have the right to terminate this Agreement at any time for any or no reason on not less than ten (10) days prior written notice to Contractor. In the event City exercises its right to terminate this Agreement, City shall

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pay Contractor for any services satisfactorily rendered prior to the effective date of the termination, provided Contractor is not then in breach of this Agreement. Contractor shall have no other claim against City by reason of such termination, including any claim for compensation. City may terminate for cause following a default remaining uncured more than five (5) business days after service of a notice to cure on the breaching party.

Contractor may terminate this Agreement for cause upon giving the City D ten (10) business days prior written notice for any of the following: (1) uncured breach by the City of any material term of this Agreement, including but not limited to Payment Terms; (2) material changes in the conditions under which this Agreement was entered into, coupled with the failure of the parties to reach accord on the fees and charges for any Additional Services required because of such changes.

15. Notices. Any notices, bills, invoices, or reports authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during Contractor ’s and City’s regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses set forth in this Section , or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this Section.

All notices shall be addressed as follows:

If to City: City of Rancho Cucamonga Attn: Trina Valdez, RCMU
10500 Civic Center Drive
Rancho Cucamonga, CA 91730

If to Contractor: Steven Teal, Director of Field Services Yunex, LLC
2250 Business Way
Riverside, CA 92501

16. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee , subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. Contractor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.

17. Assignment and Subcontracting. Contractor shall not assign or transfer any interest in this Agreement or subcontract the performance of any of Contractor ’s

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obligations hereunder without City ’s prior written consent. Except as provided herein, any attempt by Contractor to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect.

18. Compliance with Laws . Contractor shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in force at the time Contractor performs the Services. Contractor is aware of the requirements of California Labor Code Section 1720, et seq ., and 1770, et seq ., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and compliance with other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. The applicable prevailing wage rate determinations can be found at http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services , available to interested parties upon request, and shall post copies at the Contractor ’s principal place of business and at the Project site. Contractor shall defend, indemnify and hold the City , its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

19. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default.

20. Attorney’s Fees . In the event that either party to this Agreement shall commence any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney’s fees and costs of experts.

21. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail.

22. Applicable Law and Venue . The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California. Venue for any action relating to this Agreement shall be in the San Bernardino County Superior Court.

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____________
Vendor Initials

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23. Construction. In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the Agreement or who drafted that portion of the Agreement.

24. Entire Agreement. This Agreement consists of this document , and any other documents, attachments and/or exhibits referenced herein and attached hereto, each of which is incorporated herein by such reference, and the same represents the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement.

IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above.

Contractor Name: Yunex, LLC

By: ______________________________
Name Date

______________________________
Title
City of Rancho Cucamonga

By:________________________________
Name Date

_________________________________
Title

By: ______________________________
Name Date

______________________________
Title

(two signatures required if corporation)

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____________
Vendor Initials

PSA without professional liability insurance (contractor) Page 14 Last Revised: 05/22/14

EXHIBIT A

SCOPE OF SERVICES

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Annual Streetlight Maintenance Services
(RFP #: 25/26-018)
for the City of Rancho Cucamonga

April 16th, 2026

Work Proposal
Yunex Traffic
2250 Business Way
Riverside, CA 92501
www.yunextraffic.com

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April 16th, 2026
Mr. Hector Velazquez
Procurement Technician
City of Rancho Cucamonga
10500 Civic Center Drive.

Rancho Cucamonga, CA 91730
~
1 UN X

TRAF F IC
RE: Proposal for: Annual Streetlight Maintenance Services (RFP #: 25/26-018) Mr. Velazquez,
Yunex LLC would like to express our sincere appreciation for the opportunity to participate in the proposal process for providing Annual Streetlight Maintenance Services for the City's streetlight system. The prices and terms stated in our proposal package will remain in effect for 60 days from the date of submission, April 16t h, 2026.

Yunex LLC is a corporation, incorporated in the State of Delaware on February 17th, 2021. Our federal tax employer I.D. number is 86-2136678 and our corporate address is 9225 Bee Cave Road, Building B, Austin, TX 78733.

Yunex LLC is an electrical contracting firm who is a California licensed A & C-10 contractor (CA License #1080007) and is also a registered Public Works Contractor (DIR No. 1000815000), who provides leading edge traffic technology for the fast-paced Intelligent Transportation Systems world . Whether providing maintenance services, local controllers, controller firmware, central systems, system analysis, design, or integration, Yunex LLC brings innovative and reliable solutions to customers.

During the evaluation, if there are any questions regarding this proposal, please feel free to contact either of us using the contact information listed below . We look forward to continuing to serve the needs of the City of Rancho Cucamonga and would like to thank you in advance for your consideration .

Respectfu I ly,
Yunex LLC
Steven Teal
Director of Field Services, U.S.
2250 Business Way
Riverside, CA 92501
(800) 229-6090 Office
[email protected]
West Operations Manager
2250 Business Way
Riverside, CA 92501
(800) 229-6090 Office
[email protected]

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Cover Letter / Introduction ................................ ................................ ................................ ..... 2 Table of Contents ................................ ................................ ................................ .................. 3 Project Understanding and Approach ................................ ................................ ..................... 4 Our Approach / Response Times ................................ ................................ ........................ 4 Qualifications and Experience ................................ ................................ ............................... 5 Experience ................................ ................................ ................................ ......................... 5 Qualifications ................................ ................................ ................................ ..................... 5 Company Profile ................................ ................................ ................................ ................ 5 Location of Company Offices ................................ ................................ .......................... 7 Pending Litigation ................................ ................................ ................................ ........... 7 Principal Contact Person: ................................ ................................ ............................... 7 Contractor’s License / DIR Registration ................................ ................................ .............. 8 Insurance Certificate ................................ ................................ ................................ .......... 9 Rancho Cucamonga Business License ................................ ................................ ............. 10 Projects with similar Scope of Work ................................ ................................ .................. 11 Project Team ................................ ................................ ................................ ....................... 12 Project Manager................................ ................................ ................................ ............... 12 Project Coordinator ................................ ................................ ................................ .......... 13 Construction Field Supervisor ................................ ................................ .......................... 14 Streetlight Technicians ................................ ................................ ................................ .. 15 Organization Chart ................................ ................................ ................................ ........... 17 Third-Party / Subcontractors ................................ ................................ ................................ 18 Proposal Response ................................ ................................ ................................ ............. 19 Methodology ................................ ................................ ................................ .................... 19 Approach ................................ ................................ ................................ ......................... 19 Scope of Work ................................ ................................ ................................ ................. 19 Spare Equipment ................................ ................................ ................................ ............. 21 Fleet/Equipment Pictures ................................ ................................ ................................ . 22 Service Business Platform @ITS ................................ ................................ ...................... 23 Customer Portal................................ ................................ ................................ ............ 24 Tracking as Related to Invoicing ................................ ................................ ................... 25 Exhibits A through H (uploaded to PlanetBids) ................................ ................................ ..... 26 Delegation of Approval Authority ................................ ................................ .......................... 27

Table of Contents

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It is our understanding that the City of Rancho
Cucamonga is seeking a qualified Street Light
Maintenance firm to provide Annual Streetlight
Maintenance and Emergency Repair Services. The
selected service company will be responsible for
providing a continuing, comprehensive, routine,
and extraordinary maintenance program for the
City’s equipment. The City’s expectation is that the
maintenance program will reduce the incidence of
malfunctions, reduce complaints, promote safety,
and proactively extend the longevity of the
equipment, thus reducing the overall operating cost
for the City’s streetlight systems.

Our goal is always to exceed our customer’s expectations. We have a broad range of experienced personnel including NEC Certified Electricians and IMSA Certified personnel. The technicians assigned to this contract hav e over 55 years of combined experience managing and maintaining streetlight systems.

We understand that the general Scope of Work to be done consists of preventative maintenance and repair of your s treetlight devices as well as general and emergency repairs of the same.

These services will provide your city with safe and efficient operations . Yunex Traffic will have available and readily accessible , qualified personnel , tools, equipment, facilities, and material required to perform all work necessary for the maintenance of the City’s streetlight systems, as outlined in the Scope of Work and in compliance with current City and State standards.

Our Approach / Response Times
To be able to respond immediately to emergency calls, Yunex Traffic’s field technicians are authorized to take their work vehicles home daily. All work vehicles are stocked with proper field equipment so he/she may sufficiently address most problems they encounter while responding.

Emergency response call outs and unscheduled repairs are initiated by calling our toll- free emergency phone number, 1-800-229-6090. A live dispatcher will be available 24 hours a day, 7 days per week, 365 days per year. Our dispatcher will create a work order in our visual planning board and once the work order is released, it will immediately transfer to our technician’s queue on their mobile device. As part of our quality control practice, our dispatcher will follow up with a phone call to our technician to confirm that he/she is in receipt of the call out/work order. For emergency calls, t he technician will arrive at the site within two (2) hours to assess and correct the reported problem. Once the problem is corrected, the technician will inform the city of the repair actions.

Project Understanding and Approach

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Experience
Yunex Traffic has over 40 years of experience in traffic management and streetlight solutions and services. From there, we have taken the comprehensive expertise in the field of intelligent traffic solutions with us on our way into the future.

We enjoy an outstanding reputation as a global solution partner for future proof mobility concepts. In doing so, we combine in-depth industry experience and market leadership with the agility of a startup. Yunex Traffic has had a long and storied history in traffic signals, streetlights, fiber optic, and customer service.

Qualifications
Yunex currently maintains traffic signals, streetlights, fiber optic, and other related equipment encompassing over 250,000 streetlights and 4,000 signalized locations of assorted sizes from full function intersections to in- pavement flashing crosswalks and rapid flashing beacons . We are dedicated to meeting and exceeding the challenging public safety requirements associated with our industry. We have been in the traffic signal and streetlight maintenance industry worldwide for over 50 yea rs. In the United States, we have been in business for over 40 years servicing numerous contracts throughout the country.

Company Profile
The Yunex Traffic Customer Service Division is a licensed A & C-10 electrical contracting and transportation engineering firm specializing in the maintenance, testing, repair, upgrading and replacement of traffic signals, streetlights, fiber optic, and exterior commercial lighting. We have a broad range of expertise and experienced personnel including registered professional transportation engineers, International Brotherhood Electrical Workers (IBEW), Journeymen Electricians/Technicians and International M unicipal Signal Association (IMSA) Certified Technicians. Our listed field technicians are certified as “Qualified Electrical Workers” and have the necessary NEC certifications required for this type of work.

We are proud to say that we are one of the most successful traffic signal, streetlight, and fiber optic maintenance/construction contractors in the United States. Our employees and equipment are dedicated to traffic signals, streetlights, and fiber optic maintenance/repair. We issue insulated bucket trucks to all our linemen and electricians. Each truck is equipped with all the necessary tools, equipment , and inventory to perform 100% of project specifications, including all maintenance and repairs for traf fic signals . All vehicles are appropriately marked with the company logo, Department of Transportation (D.O.T.) markings, and each employee is issued a company phone and a laptop, or tablet computer.

As the leader in the private traffic signal and streetlight maintenance industry in the United States, Yunex Traffic can provide unparalleled expertise and outstanding value in traffic signal and street lighting related services.

Among the most beneficial:
 Yunex Traffic has the largest workforce of IMSA Level III Certified Technicians, NEC Certified Electricians, and construction personnel in the industry.

Qualifications and Experience
Yunex Traffic has the
largest workforce of IMSA
Level III Certified Traffic
Signal Technicians and
NEC Certified Electricians
in the industry.

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 Yunex Traffic has strategically positioned field offices with an abundance of inventory and technical resources, should the need arise.
 All technicians are assigned vehicles which are taken home daily to ensure rapid response in case of
emergency.
 Yunex Traffic employees live in geographical areas,
which allows them to respond quicker than our
competition. This provides our customers with the most
efficient response times in the industry.
 Yunex Traffic owns and operates approximately 100
service vehicles (including three cranes) of several
types and sizes in the State of California, the bulk of which are in Southern California.
 Yunex Traffic will provide and maintain emergency service response on a three hundred and sixty-five (365) day basis, including all holidays.

Yunex Traffic i s focused on delivering what your city needs the most today; safe, reliable infrastructure solutions that help decrease costs, increase revenue, and have a positive environmental impact for the City of Rancho Cucamonga and its residents.

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Firm Ownership
o Firm Name: Yunex LLC, DBA, Yunex Traffic
o Address: 9225 Bee Cave Rd, Bldg. B, Ste 201 Austin, Texas 78733 o Phone: 512-837-8300 Fax: 512-421-6617
o Form of Ownership: LLC
o State of Incorporation: Incorporated in the State of Delaware in February 2021 Number of employees locally and nationally
Our Yunex Traffic US headquarters is in Austin, TX and employs more than 200 people - engineers, developers, integrators, and support staff - all driving our traffic systems business.

An additional 100 technical staff are in multiple field offices across t he country to complete local projects and provide customer support. Our robust portfolio of products and experience will help drive your project’s success.

Location of Company Offices
Yunex Traffic US Headquarters
9225 Bee Cave Rd, Bldg. B, Ste 201
Austin, Texas 78733
https://www.yunextraffic.com/global/en/
Project Office
Yunex Traffic – Riverside/San Bernadino
Office, Warehouse, and Lab/Testing Facility
2250 Business Way
Riverside, CA 92501

Other California Offices
Yunex Traffic - Orange/Los Angeles Yunex Traffic - San Diego Office, Warehouse, and Invoicing Office & Warehouse
1026 E. Lacy Ave. 1820 John Towers Ave., Suite A
Anaheim, CA 92805 El Cajon, CA 92020
Yunex Traffic – Bay Area
Office, Warehouse, and Invoicing
20956 Corsair Blvd.

Hayward, CA 94545

Pending Litigation
At present, Yunex LLC has no contract failures or pending criminal, civil or administrative litigations. Yunex LLC performs thousands of projects annually throughout our different offices worldwide.

Principal Contact Person:

Robert Paquette, Sales Manager
2250 Business Way
Riverside, California 92501
Office: (800) 229-6090
[email protected]

We have been operating under the
name Yunex Traffic, for over 5 years,
but have over 40 years’ experience
in the industry.

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Contractor’s License / DIR Registration

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Insurance Certificate
Yunex LLC is currently servicing this contract for the City of Rancho Cucamonga, therefore we already have the required insurance certificates in place to meet the requirements provided in the RFP .

Please see our current insurance certificate below:

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Rancho Cucamonga Business License
Yunex LLC is currently servicing this contract for the City of Rancho Cucamonga, therefore we already have the required business license in place to meet the requirements provided in the RFP.

Please see our current business license below:

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Projects with similar Scope of Work
Yunex has been extremely successful in retaining traffic signal, streetlight, fiber optic, and engineering customers due to our desire to offer the best possible customer services. For this project, we are providing the following references:

Client / Term Description / Revenue City Contact Contact information City of Highland
(07/2018 – Current)
Streetlight Conversion /
Maintenance
(3,400 SL’s)
$125,000 annually
Jim Richardson
27215 Base Line
Highland, CA 92346
(909) 863-0284
[email protected]
City of Huntington Beach
(07/2017 – Current)
Streetlight Conversion /
Maintenance
(10,000 SL’s)
$600,000 annually
Bob Stachelski
2000 Main Street
Huntington Beach, CA 92648
(714) 536-5523
[email protected]
County of Los Angeles
(11/2020 – Current)
Streetlight Conversion /
Maintenance
(29,000 SL’s)
$800,000 annually
Erick Guzman
900 S. Fremont
Alhambra, CA 91803
(626) 300-4860
[email protected]
City of Moorpark
(07/2019 – Current)
Streetlight Maintenance
(2,400 SL’s)
$100,000 annually
Daniel Kim
799 Moorpark Ave
Moorpark, CA 93021
805-517-6255
[email protected]
City of Ontario
(06/2005 – Current)
Streetlight Maintenance
and Pole Replacement
(10,800 SL’s)
$482,500 annually
Vivian Quintano
1333 S. Bon View Avenue
Ontario, CA 91761
(909) 395-2623
[email protected]
Western Riverside
Council of Governments
(WRCOG)
(05/2019 – Current)
Streetlight Conversion and
Streetlight Maintenance
(10,000 SL’s)
$500,000 annually
Daniel Soltero
3390 University Ave Suite #450
Riverside, CA 92501
(951) 405-6738
[email protected]

Yunex has over 70 additional references that can/will be provided upon request.

Recently Awarded Public Sector Contracts:

1. City of Solana Beach – Streetlight and Safety Lights PM and Repair Services – 04/2026

2. Coachella Valley Association of Governments – On-Call Traffic Signal Repair – 04/2026

3. City of Monrovia – Huntington Drive LED Street Light Conversion Project – 11/2025

4. City of Chino – Maintenance Services for Citywide Street Lighting – 10/2025

5. City of San Gabriel – VD / CCTV Cameras Installation Project – 10/2025

6. City of Cypress – Accessible Pedestrian Signals – 08/2025

7. City of Newport Beach – On-Call Streetlight Electrical Repair Services – 07/2025

8. City of Alhambra – Traffic Signal and Street Lighting Services – 07/2025

9. City of Norco – Annual Traffic Signal and Street Light Maintenance – 06/2025

10. City of Highland – Streetlight Maintenance – 06/2025

11. City of Escondido – Street Light & Signal Repairs – 06/2025

12. City of Moorpark – Citywide Traffic Signal and Streetlight Maintenance – 06/2025

13. City of Thousand Oaks – Citywide Traffic Signal Maintenance Services – 05/2025

14. City of Compton - Citywide Traffic Signal and Street Light Maintenance – 04/2025

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Project Manager
If re-selected, Candace Gallaher would continue to be the Project Manager servicing this contract for the City of Rancho Cucamonga. Candace, her Project Coordinator, Melissa Torna, and the Construction Supervisor, Christopher Slocum will be responsible for maintaining communication with the city regarding maintenance/replacement of all streetlight equipment.

Our account management team and field staff will work closely with you and your team to ensure that all your requests are being effectively addressed in a timely manner.

Project Team

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Project Coordinator

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Construction Field Supervisor

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Streetlight Technicians

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Staff Availability
If re-selected, all staff members listed are currently working on this contract; therefore, they have the knowledge, experience, availability, and bandwidth to continue successfully managing this contract for the City of Rancho Cucamonga for its entire duration.

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Organization Chart

Yunex has 9 additional certified streetlight technicians (including primary /secondary techs), and two certified lighting technicians assigned exclusively to San Bernardino County. The primary technician will typically be responsible for responding to calls within normal business hours, but additional technicians will always be available if needed. All t echnicians responding to calls outside of normal business hours will be trained and highly qualified.

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All services outlined in the RFP will be provided and performed by Yunex Traffic as the Prime Contractor. With that stated, we at Yunex do maintain relationships with numerous specialty contractors throughout the industry to be able to respond to our custo mers needed as a complete one-stop solution for all things streetlight, traffic signal, and fiber -optic related. Should the need for a subcontractor arise, we will immediately notify our City Representative prior to utilizing them.

Third-Party / Subcontractors

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Methodology
It is always the goal of Yunex Traffic to hone our service around a customer’s needs. We understand that throughout the term of a contract of this type, those needs may change. We approach all our contracts with the same simple vision; build a partnership with the C ity’s staff and work towards achieving common goals set forth through that partnership. We realize that this is an ever -evolving process and that is why we believe that the only successful route is through establishing these common goals. This me thodology and a commitment to service will continue to be applied to every aspect of our services for the City of Rancho Cucamonga.

Approach
We understand that the general Scope of Work consists of providing Annual Streetlight Maintenance Services for t he city’s streetlights and components. Yunex Traffic will have available and readily accessible qualified personnel, all required tools, equipment, apparatus, facilities, and material and will perform all work necessary to maintain in good workmanlike manner, all city -owned streetlights, as out lined in the Request for Proposals (RFP) and in compliance with current City and State Standards.

Scope of Work
Yunex Traffic will provide Annual Streetlight Maintenance Services f or city-owned streetlights for the duration of the contract and follow the Scope of Work, as noted in the RFP:

The City of Rancho Cucamonga will establish a contract with a firm to maintain and provide routine services for all City -Owned Streetlights. The city has approximately 15,950 standard concrete street light poles with LED lamp fixtures and 98 decorative concrete poles with 2 LED lamp fixtures (overhead and pedestrian).

Routine Maintenance and Repairs will include, but is not limited to:
 Diagnose and/or repair malfunction of fixtures
 Replacement of failed lamp fixtures or photocells
 Repair loose wires
 Replacement of failed fuses
 Identify cause of light outage which may include determining if there is an incorrect voltage issue or electric outage with utility service provider (Yunex would report outage with utility service provider and would not be required to make these repairs)  Install house side shields
 HPS fixtures to LED fixtures replacement
 Pole tag installs
 Replace and/or repair missing or damaged pole hand hole covers  Replace damaged pull box covers
 Identify warranty/RMA fixtures and work with City to resolve, cleaning of lamp when fixture is repaired or replaced
 Provide quarterly streetlight audits (night checks) to check for outages and review all streetlight operations
The city will maintain/supply an inventory of fixtures, photocells, house shields and pole tags to complete repairs. Yunex Traffic will provide all other incidental materials (wire, screws, epoxy, etc.).

Proposal Response

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The c ity will also provide an online GIS map and database of all existing streetlights and maintenance requests that Yunex Traffic will utilize and update to reflect status of repairs, inventory used, photos, comments, etc.

With the recent city -wide installation of LED fixtures in 2017, maintenance repairs have been approximately 20 to 30 individual requests (not including potential return trips to complete initial repair) per month or fixtures found during quarterly audits.

Yunex Traffic will service each request within 5 days of receiving a work order from City. A scheduled day each week can be established to complete multiple requests at one time.

Yunex Traffic has at least five (5) years of experience in installing, operating, maintaining, troubleshooting and repairing streetlights for public, government or investor -owned agencies.

Yunex Traffic currently possesses a contractor license in form and class as required to perform all work under this contract – Class “C-10” (Electrical). All employees have the proper training and credentials to be considered in compliance with the guidelines set forth in State and Federal law including staff with NEC CA Certification.

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Our Ability to Supply
Yunex Traffic technicians will be equipped with various types of industry equipment . We fully stock our bucket trucks with luminaries, and many more required parts for typical streetlight repair/installation .

Yunex Traffic maintains an extensive inventory of
streetlight equipment including, luminaries (HPS,
MH, MV LPS and LED), service enclosures, and
other miscellaneous parts. This extensive
inventory combined with our vast experience
enables our team to repair or replace damaged
equipment expeditiously and professionally.

At Yunex Traffic , we have provided the type of
equipment, components, material, and service s
as outlined, continuously for over 40 years. We
have a tremendous reputation throughout
Southern California for meeting response times
and exceeding expectations .

Spare Equipment
Yunex Traffic has over $1,500,000 in local inventory available to the City of Rancho Cucamonga:
 150+ - Various types/sizes of Marbelite concrete streetlight poles  100+ - Luminaire Mast Arms of various lengths
 200+ – Streetlight luminaires of various manufactures and wattages  250+ - Photocells/shorting caps from various manufactures  50,000+ - Feet of various wire types

Training
Yunex Traffic recognizes the importance of training as a benefit not only to our staff, but also to ensure a quality project. On-going training alleviates frustrations and establishes a solid foundation for service execution, results, and performance. We provide a variety of training options including project based; webinars; on-site classroom training; tailgate safety training, and custom training packages. In addition to project, product, and manufacturers training, we provide OSHA training as well as comprehensive environmental, health and safety programs including specific training on bucket trucks, utility line safety, and ot her safety protocols. Further we encourage all our service and operations staff to continue their education and ongoing training, obtaining all applicable certifications.

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Fleet/Equipment Pictures

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Service Business Platform @ITS
Yunex Traffic has rolled out a new service tool called SBP (Service Business Platform), which is a proprietary management system designed to effectively manage all service order progress, remotely update our ERP system (SAP) and as work is performed.  SBP allows us to monitor many key performance items such as time arrived onsite, time of completion, materials used, and vehicle/equipment used.  SBP keeps historical records for every location which allows the technicians an additional resource when troubleshooting.
 When creating a new service request, SBP will query the location history and will flag the order if it appears to be a repeated call out or duplicate order.  Technicians transmit response and routine maintenance items in real -time using IOS or Android devices.
 The contractual Scope of Work and all maintenance Activities are also available for technicians to review to ensure all tasks are completed within the specified timeframe.  Customer Specific checklists for routine preventative maintenance will be available to the technicians, so all required tasks are completed, according to your Scope of Work.

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Customer Portal
The SBP Customer Portal gives our customers access to:
 Monitor real-time status of routine maintenance and service calls.  Location history (sort/filter by date, location, call type, etc.)  Overall historical maintenance and repair data
 Real-time equipment inventories, maps, event reporting  Asset management (including digital photographs, GIS data, etc.)

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Tracking as Related to Invoicing
In addition to our Customer Portal (details are later within this proposal) , you will receive a detailed billing report with each invoice that lists labor and equipment hours billed for each service order.

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As requested in the RFP, Exhibits A though H have been completed, signed, and uploaded to PlanetBids where requested.

Exhibits A through H (uploaded to PlanetBids)

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Page 1 of 3 ends

DELEGATION OF APPROVAL AUTHORITY FROM

PRESIDENT & MANAGING DIRECTOR AND MANAGING DIRECTOR FINANCE YUNEX, LLC.
_
_____________________________________________________________________ A. The undersigned M arshall Cheek, President & Managing Director and Dirk Rauber, Vice President & Managing Director Finance of the Yunex, LLC (the “Corporation”), a limited liability company duly organized and existing under the laws of the State of Delaware, by virtue of the authority vested as President and Vice President to sign or countersign and otherwise execute in the name, or on behalf of the Corporation, any bids, projects, contracts, agreements and any certificates, affidavits or ancillary documents in connection therewith to the extent the foregoing instruments and are consistent with th e
lim
its of authority granted under LoA guidelines and grants of release for and on behalf of th e Corporat
ion, do hereby delegate to and acknowledge that the f ollowing person(s) may exercise such aut
hority for and on our behalf up to $3 million.

AUTHORIZED SIGNATORIES
Business Operations
(Name/Position)
Finance/Central Support Function
(Name/Position)
EVP, Technology
B
. It is further acknowledged that the following individuals are hereby authorized to sign or countersi gn and ot
herwise execute in the name, or on behalf of the Corporation, the same documents as referenced in par
agraph A, up to and including a transactional limit of $1,500,000. Any such delegation extends to but is limited to the same scope, documents and subject matter as referenced and granted in paragraph A, limited to the monetary amount stated in this paragraph.

C. It is further acknowledged that the following individuals are hereby authorized to sign or countersi gn and ot
herwise execute in the name, or on behalf of the Corporation, the same documents as referenced in par
agraph A, up to and including a transactional limit of $500,000. Any such delegation extends to but is limited to the same scope, documents and subject matter as referenced and granted in paragraph A
, limited to the monetary amount stated in this paragraph.

AUTHORIZED SIGNATORIES
Business Operations
(Position)
Finance/Central Support Function
(Position)
Operations Manager Commercial Project Manager
Project Manager Commercial Service Manager
Material Manager
Technical Project Manager
Director, Channel Partners

AUTHORIZED SIGNATORIES
Business Operations
(Position)
Finance/Central Support Function
(Position)
SVP, Solution Delivery Manager, Procurement
Head of Projects Commercial Manager, Products
Director, Field Services Controller/Head of Accounting
V.P. Operations Director of Finance, Solutions & Services

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Page 2 of 3 ends

Regional Manager, Field Services
D.

It is further acknowledged that the following individuals are hereby authorized to sign or countersi gn and ot
herwise execute in the name, or on behalf of the Corporation, the same documents as they are referenced in paragraph A, up to and including a transactional limit of $100,000. Any such delegation extends to but is limited to the same scope, documents and subject matter as referenced and granted in par
agraph A, limited to the monetary amount stated in this paragraph.

AUTHORIZED SIGNATORIES
Business Operations
(Name/Position)
Finance/Central Support Function
(Name/Position)
Service Coordinator Procurement Specialist
Sales/Account Manager
Bid/Capture Manager
E
. It is further acknowledged that each of the signatures of the persons referred to in paragraphs A, B, C, D, and E are binding upon the Corporation.

F. Notwithstanding the delegated authorities outlined above, no delegations identified herein shall apply to contracts which contain any of the following extraordinary non-standard terms:
a. Unlim
ited liability;
b. No waivers of consequential, indirect, incidental and punitive damages; c. No waivers of implied warranties; or
d. I
ndemnification provisions which:
i. Are not limited to the extent of Yunex LLC ’s negligence or willful misconduct; ii. Do not provide Yunex LLC with control over claim strategy, including choice of attorneys; or
iii. Do not limit the causes of action subject to indemnity to:

1. bodily injury and property damage;

2. int
ellectual property infringement; and

3. breach of confidentiality.

G. It is further acknowledged that any delegate’ s authority extends only to the scope and extent of t he delegat
e’s respective job responsibilities. For instance, a project manager’s delegation extends only to the limits described herein and only to the project(s) for which the delegate has responsibility.

H. It is further acknowledged that any document shall require the signature of two (2) of the abov e Authorized Signatories, one each from Business Operations and from Finance/Central Support Functions, whom shall have the requisite signature authority to be legally binding upon the Corporation.

I
. It is further acknowledged that each of the persons referred to herein is authorized to delegate such person’s authority hereunder to additional members of his or her management team up to the limit of such person’s delegation of authority, provided that such delegation is in written form signed by th e delegat
or and filed with the Legal Department.

J. It is further acknowledged that the Secretary or an Assistant Secretary of the Corporation is authorized t
o issue certifications attesting to the incumbency, authority and status of any of the persons referre d t
o in this resolution.

K
. Any prior versions of this general Delegation of Authority policy are void.

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IN WITNESS WHEREOF, we have hereunto subscribed our names and affixed the corporate seal of the said company, as of the 21st day of November 2024.
________________________________
Marshall Cheek
President & Managing Director
Yunex, LLC.
_________________________________
Dirk Rauber
Vice President and Managing Director Finance
Yunex, LLC

CERTIFICATE
I, Pamela Brickner, certify that I am the Secretary of Yunex, LLC, that Marshall Cheek and Dirk Rauber who signed this agreement for this corporation, were then President and Managing Director USA and Vice President and Managing Director Finance USA of this corporation; and this agreement was duly signed for and on behalf of this limited liability company by authority of its governing body and within the scope of its corporate powers. Witness my hand and seal of this corporation on this 21st day of November, 2024.

By: _____________________________
(CORPORATE SEAL)
Cheek Marshall
YU006894
Digitally signed by Cheek
Marshall YU006894
Date: 2024.11.22 13:47:34
-06'00'
Dirk Rauber
cn=Dirk Rauber, c=US, o=Yunex LLC,
ou=Managing Director Finance/ CFO,
[email protected]
11/22/24
______________
Brickner Pamela z004fc5d
cn=Brickner Pamela z004fc5d, ou=Users,
[email protected]
11/22/24
______________________________________________________________________________________________________________________

ORARARARRRRARRARRARRARARRARAARRRRRARAAAARARARARRARARAAAAARRARAAAAAAAAAAARAAAAAAAAAAAAAAAAAAAAAAAAATTTTTTTTETTTTTTTTTTTTTTTT

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____________
Vendor Initials

PSA without professional liability insurance (contractor) Page 15 Last Revised: 05/22/14

EXHIBIT B

SCHEDULE FOR PERFORMANCE

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____________
Vendor Initials

PSA without professional liability insurance (contractor) Page 16 Last Revised: 05/22/14

Attachment A – Sample Waiver of Subrogation
(Sample Only – Not all forms will look identical to this Sample) The City of Rancho Cucamonga, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City or officials.

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____________
Vendor Initials

PSA without professional liability insurance (contractor) Page 17 Last Revised: 05/22/14

Attachment B – Sample Additional Insured for On-going Projects The City of Rancho Cucamonga,
its officers, officials, employees,
designated volunteers and agents
serving as independent contractors
in the role of City or officials.

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DATE: June 17, 2026
TO: Mayor and Members of the City Council
FROM: Elisa C. Cox, City Manager
INITIATED BY: Peter Castro, Deputy City Manager
Jason C. Welday, Director of Engineering Services/City Engineer Christopher Sorensen, Senior Engineer
Lelani B. Gnaster, Assistant Engineer
SUBJECT: Consideration of a Professional Services Agreement with Psomas, Inc. in the Amount of $638,040 Plus a 10% Contingency for Civil Design and Construction Support Services for Etiwanda Creek Bridges Project. (CITY)
RECOMMENDATION:

Staff recommends the City Council:

1. Enter into a Professional Services Agreement with Psomas, Inc. in the amount of $638,040 for design and construction support services for the Etiwanda Creek Bridges Project;

2. Authorize City Engineer to award as needed up to a 10% contingency for the design and construction support services contract, totaling $63,810; and

3. Authorize the City Engineer to award optional task items, as needed, in an amount not to exceed $119,520 from the proposal received from Psomas, Inc.

BACKGROUND:

In February 1989, the City Council adopted the Etiwanda/San Sevaine Area Master Plan of Drainage Report, with the most recent update adopted in 2009.

In 2013, Lennar Homes was conditioned to complete master storm drain improvements in accordance with the Etiwanda/San Sevaine Area Drainage Policy or provide alternative drainage facilities subject to the approval of the City Engineer. Although alternative drainage facilities were proposed and approved, they have not met the intended performance requirements in practice.

In 2025, Etiwanda Creek Bridges Project was identified as a Major Projects Program Supplemental Project in the Development Impact Fee (DIF) Nexus. Development Impact Fees collected since adoption of the Mitigation Fee Act are anticipated to fully fund both the design and construction of the project.

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8 4
ANALYSIS:

The Etiwanda Creek Bridges Project will implement the City’s vision as outlined in the Etiwanda/San Sevaine Area Master Plan of Drainage and the General Plan for Arrow Route and Whittram Avenue along the Etiwanda Creek Channel. The project scope includes but is not limited to reprofiling the subgrade for drainage, street rehabilitation, construction of two (2) culverts, curb and gutter improvements, driveway approaches, sidewalk, retaining walls, street lighting, signing, and striping.

In addition to improving drainage infrastructure and roadway conditions, the proposed bridge crossings are anticipated to improve long-term traffic circulation and roadway capacity within the Southeast Industrial quadrant. The grade-separated crossings at Arrow Route and Whittram Avenue will provide continuous vehicular access across the channel regardless of rainfall events and surface water. This will reduce current traffic constraints associated with existing drainage conditions and support increased traffic demand generated by current and future development within the surrounding area. The project will also enhance connectivity, emergency access, and overall transportation system reliability consistent with the City’s General Plan circulation objectives.

On February 17, 2026, Request for Proposals (RFP) #25/26-014 was released for Civil Design and Construction Support Services for the Etiwanda Creek Bridges Project. In total, 1,077 vendors were notified, 58 prospective bidders were identified, and four (4) proposal responses were received. An evaluation committee was formed, and the proposal responses were rated in accordance with the criteria specified in the RFP.

Psomas received the highest overall score from the evaluation committee, clearly demonstrating an understanding of the project scope of services and the City’s desire to improve the Etiwanda Creek corridor. Staff has determined that Psomas is able to meet the needs of the City based on their qualifications, experience, scope, and fee schedule.

The proposed agreement also includes optional task items that may be authorized by the City on an as-needed basis throughout the duration of the project. These optional services consists of environmental support, supplemental biological surveying for protected species, and specialized environmental studies that may become necessary as the project advances through design and permitting. Optional task items will only be utilized upon authorization by the City Engineer and as the Project needs warrant.

A copy of the proposed Professional Services Agreement is held on file with the City Clerk’s office.

FISCAL IMPACT:

The anticipated project design costs are estimated as shown in the table below:

Expenditure Category Amount
Civil Design Contract $638,040
Civil Design Contingency (10%) $63,810
Optional Task Items $119,520
Estimated Project Design Costs $821,370
A total of $1,200,000 has been budgeted in the approved FY 2025-26 Budget. Available funding for the project is outlined below:

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3 4
8 4
Account No. Funding Source Description Amount
F124 CC307 SC7004
PID2184-124
Development Impact
Fee – Transportation
Fund (F124)
Etiwanda Creek
Bridges Project
$821,360
Total Project
Funding
$821,360
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This project reflects the City Council’s core values by planning for a sustainable future, strengthening infrastructure to support our commitment to prosperity, and fostering a safe and healthy community.

ATTACHMENTS:

Attachment 1 - Vicinity Map

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ATTACHMENT 1

ADVANCED TRAFFIC MANAGEMENT
SYSTEM (ATMS) PHASE 3 PROJECT

VICINITY MAP

NOT TO SCALE

Project Site

Hermosa Avenue

ETIWANDA CREEK

BRIDEGES PROJECT

Page 248 ends

DATE:June 17, 2026
TO:Mayor and Members of the City Council
FROM:Elisa C. Cox, City Manager
INITIATED BY: Julie A. Sowles, Deputy City Manager
Behrang Abadi, Director of Innovation and Technology
Isaiah Aguilera, Chief Information Security Officer
SUBJECT: Consideration of a Three-Year Agreement with PKI Solutions LLC for Cybersecurity Related Technology and Support in an Amount Not-to- Exceed $337,500. (CITY)
RECOMMENDATION:

Staff recommends the City Council authorize a three-year agreement with PKI Solutions LLC for cybersecurity related technology and support in an amount not-to-exceed $337,500.

BACKGROUND:

Public Key Infrastructure (PKI) is a foundational security component that the City’s systems are dependent on. DoIT seeks to pursue system stability, cybersecurity benefits, and cost savings by entering into a multi-year agreement with PKI Solutions LLC. The City has been leveraging software and services provided by PKI Solutions LLC since January 2025; the product and the vendor have a proven track-record for improving security and stability while reducing manual workload of staff.

ANALYSIS:

The Department of Innovation and Technology (DoIT) applies numerous layers of cybersecurity safeguards to protect the City’s systems from threats. One such safeguard is PKI, a transparent but crucial cybersecurity infrastructure that City systems depend on to protect communications between devices and servers. City devices must identify themselves and their identity must be verified before a device is able to access City resources; PKI is the “how” behind these system verifications.

The City’s platform of choice for managing PKI is Spotlight, provided exclusively by PKI Solutions LLC. Spotlight is used by DoIT to issue, track, and renew system credentials across the City’s network. PKI Spotlight has provided the City with:
A single dashboard to view the state of PKI across the City; A health snapshot of the components that make up the City’s PKI; Alerting in the event of expirations or problems that may impair security and/or communications between systems.

These capabilities reduce the manual workload required of Systems Administrators who would

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3 5
3 2
otherwise have to conduct manual checks of each server within the City’s environment to keep track of PKI.

The Spotlight software is a well-known commodity having been leveraged by the City for approximately 18 months. PKI Solutions LLC has provided the City with excellent support and services during implementation. Timeliness of support is particularly important given the potential impact a PKI problem may present. PKI Solutions LLC has consistently demonstrated their ability to respond to City needs with speed and competence.

A single source award is recommended due to the unique nature of the Spotlight software; the product is not made available by any other company. Although similar products do exist, it would be cost-prohibitive and there is no sound rationale for the City to remove and replace a critical piece of technology infrastructure that is working as intended.

FISCAL IMPACT:

Sufficient appropriation for the first year of the agreement has been requested as part of the FY 2026-27 budget process in the General Fund, F001 CC209 SC2106. Appropriation requests will be made during future budget development cycles. The multi-year agreement provides the City with a 10% discount on cost and limits unforeseen cost increases in future budget cycles.

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addresses the City Council’s Core Value of the relentless pursuit of improvement.

ATTACHMENTS:

Attachment 1 – PKI Solutions LLC Quote
Attachment 2 – Single Source Justification

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Page 1 of 1 ends

PKI Solutions LLC
5331 S Macadam Ave, #330
Portland, OR 97239
+19712315523
[email protected]
www.pkisolutions.com
Quote

ADDRESS
City of Rancho Cucamonga
10500 Civic Center Dr
Rancho Cucamonga, CA 91730

SHIP TO
City of Rancho Cucamonga
10500 Civic Center Dr
Rancho Cucamonga, CA 91730
QUOTE 3047
DATE 05/15/2026

EXPIRATION
DATE
06/30/2026

SALES REP
Rob Sturgis

SKU ITEM QTY RATE AMOUNT

PKISL-E-
001
PKI Spotlight - Enterprise Edition
PKI Monitoring and Alerting subscription. Includes:
1 Public Key Infrastructure
5 Monitoring Agents
Free Software Support & Updates
Price per year
3 65,000.00 195,000.00
PKISL-CoM-
001
PKI Spotlight - Co-Management
PKI CoManagement. Includes:

PKI Solutions expert monitoring, response, remediation, and support on- demand on an unlimited basis.

Price per year, per PKI
3 60,000.00 180,000.00
pkisl-dis PKI Spotlight and/or Co-Management Discounts
3 Year Term, Pre-paid Discount
3 -12,500.00 -37,500.00
3 Year Term
Year 1: 6/30/26 to 6/29/27
Year 2: 6/30/27 to 6/29/28
Year 3: 6/30/28 to 6/29/29
TOTAL USD 337,500.00
Accepted By
Accepted Date
ATTACHMENT 1

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CITY OF RANCHO CUCAMONGA

SINGLE/SOLE SOURCE JUSTIFICATION
FOR PURCHASES $8,500 AND ABOVE
_Ri\l\:C:I 10
Ct 'C:,\i\10'-.;(;A
C \I .IFClll,I \
The below information is provided in support of my Department requesting approval for a single/sole source. Outside of a duly declared emergency, the time to develop a statement of work or specifications is not in itself justification for single or sole source.

Vendor: PKI Solutions Date: 4/20/26
Commodity/Service: Professional and S oftware services
Estimated expenditure: $337, 500 Your Name: Behrang Abadi Extent of market search conducted: n/a ------------------ Price Reasonableness: Yes ------------------------
Does moving forward on this product/service further obligate the City to future similar contract actual arrangements? _N_o ____________________ _
DEFINITIONS:

SINGLE SOURCE - a transaction with a business entity that is chosen, without competition, from among two or more business entities capable of supplying or providing the goods or services that meet the specified need.

SOLE SOURCE - A transaction with the only business entity capable of supplying or providing the goods or services that meet the specified need.

Initial all entries below that apply to the proposed purchase (more than one entry will apply to most single/sole source products/services requested). If needed, attach a memorandum containing complete justification and support documentation as directed in initial entry.

This is a Single Source l■I THIS IS A SOLE SOURCE PURCHASED (check one).

1. ✓

2. ---

SINGLE/SOLE SOURCE REQUEST IS FOR THE ORIGINAL MANUFACTURER, THERE ARE NO REGIONAL DISTRIBUTORS. (Item no. 3 also must also be completed).

THE PARTS/EQUIPMENT ARE NOT INTERCHANGEABLE WITH SIMILAR PARTS OF ANOTHER MANUFACTURER. (Explain in separate memorandum).

I :\rURCI-IASE\TEMPLATES, FORMS\RFQ,RFQual,RFB,RFP TEMPLATES\Sole Source Justification Form.doc ATTACHMENT 2

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Single/Sole Source Justification Form

Page 2 ends

3. ---

4. __ _

5. __ _

6. ✓---

THIS IS THE ONLY KNOWN ITEM OR SERVICE THAT WILL MEET THE

SPECIALIZED NEEDS OF THIS DEPARTMENT OR PERFORM THE INTENDED FUNCTION. (Attach memorandum with details of specialized function or application).

UNIQUE FEATURES OF THE SUPPLY/SERVICE BEING REQUESTED. THERE IS NO ALTERNATIVE SUPPLIER. (Attach memorandum with reasons why these unique features are and what benefit the City will accrue.)

THE PARTS/EQUIPMENT ARE REQUIRED FROM THIS SOURCE TO PERMIT STANDARDIZATION (Attach memorandum describing basis for standardization request).

NONE OF THE ABOVE APPLY. A DETAILED EXPLANATION AND JUSTIFICATION

FOR THIS SINGLE/SOLE SOURCE REQUEST IS CONTAINED IN ATTACHED MEMORANDUM.

The undersigned requests that competitive procurement be waived, and that the vendor identified as the supplier of the service or material described in this single/sole source justification be authorized as a single/sole sour�e service or material.

Department Head: (___---- Department: _ D_o--'-t 1_,__ ______ _ &
D
D
Comments:

APPROVED

APPROVED WITH CONDITION/S

DISAPPROVE
-----------------------------------
$5,000 - $49,999 � l.f n Q
APPROVED BY PURCHASING MANAGE . u:::{ v l l'-0
$50,000 - $150,000
APPROVED BY CITY MANAGER:

Date:'>-,/ 1, c::\ 1, c:

Date: ------------- -----
$150,000 AND OVER
See comments above by Purchasing Division, attach to Council Request CITY COUNCIL ACTION: __________________ Date: ___ _
l:\PURCHASE\TEMPLATES, FORMS\RFQ,RFQual,RFB.RFP TEMPLATES\Sole Source Justification Form.doc 05/23/2024

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MEMORANDUM
DATE: April 16, 2026
TO: Ruth Cain, Procurement Manager
FROM: Behrang Abadi, Director of Innovation and Technology SUBJECT: Single Source Justification - PKI Solutions (PKI Spotlight) The Department of Innovation and Technology (DolT) is responsible for securing the City's infrastructure and network. This includes the implementation and ongoing maintenance of Public Key Infrastructure (PKI) technology, which is essential for ensuring secure communications, certificate lifecycle management, and data integrity across City systems. PKI Solutions is the sole provider of PKI Spotlight, a proprietary software platform that no other vendor can supply, support, or replicate. PKI Spotlight is currently deployed and integrated throughout the City's PKI infrastructure. No commercially available alternative provides equivalent functionality within the City's existing environment without a complete platform replacement.

Because PKI Spotlight is proprietary to PKI Solutions, only PKI Solutions can provide licensing, maintenance, updates, and technical support for the software. This is not a preference for a particular vendor, this is a market condition. Competitive bidding cannot produce an alternative supplier for a proprietary product owned exclusively by the incumbent vendor. PKI Solutions operates in a co-management capacity alongside DolT staff, providing expert support, escalation assistance, and oversight for PKl-related issues and projects as needed. Migrating to a competing platform would require a full replacement of the PKI management layer, a separate procurement action with its own scope, cost, risk assessment, and implementation timeline. That is a distinct project decision, not an outcome of this contract renewal. The nature of PKI Spotlight's proprietary architecture and its existing integration within the City's infrastructure establishes PKI Solutions as the only available source for continued PKI management and support services. DolT requests approval to proceed with PKI Solutions on a single source basis.

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DATE: June 17, 2026
TO: Mayor and Members of the City Council
FROM: Elisa C. Cox, City Manager
INITIATED BY: Julie A. Sowles, Deputy City Manager
Behrang Abadi, Director of Innovation and Technology
Steve Lawdis, GIS Supervisor
Ruth Cain, Procurement Manager
SUBJECT: Consideration to Approve Multi-Year Agreements for Website Hosting and Associated Professional Services with Carahsoft Corp. in an Amount Not- to-Exceed $204,800 and for Website Design and Development Services with KWALL Inc. for an Amount Not-to-Exceed $134,500. (CITY) RECOMMENDATION:

Staff Recommends the City Council:

1. Approve Carahsoft Corp. (Carahsoft) of Reston, VA for website hosting and associated professional services via Acquia in an amount not-to-exceed $204,800 over three (3) years; and

2. Approve a three (3) year agreement with KWALL INC. (KWALL) of Costa Mesa, CA to provide website design and development services in an amount not-to-exceed $134,500.

BACKGROUND:

The Department of Innovation and Technology manages website services for the City, including development, maintenance, and hosting of the City’s public facing website and ancillary sites. The City’s website environment is currently maintained under an agreement with KWALL and hosted by Aquia using a Software as a Service model. In 2019, the City entered into an agreement with Carahsoft and KWALL to host, migrate, and create the new replacement for the existing City website. The hosted environment has outstanding stability and availability, receives regular security updates, and provides the City with two proven professional service partners that support access and information for several city services and enterprise applications.

ANALYSIS:

The City website leverages the Drupal Content Management System (CMS) to deliver web content to the Rancho Cucamonga community. Drupal is one of the largest content management platforms worldwide, which helps ensure continued support and product development over time.

The platform provides a feature-rich environment with ease of use for website editors that continues to meet the needs of City staff and constituents.

The City’s Drupal instance is a Software as a Service model and delivered by Acquia. Acquia was selected as the hosting platform of choice for the City due to its stability, security, and reputation as the most prolific Drupal-hosting option in the industry. Acquia continues to be delivered under the NASPO ValuePoint cooperative contracting vehicle, ensuring competitive and transparent

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0 7
pricing. Staff recommends awarding a single source contract to Carahsoft, an authorized reseller of Acquia under the NASPO cooperative purchasing agreement.

In addition, staff recommends entering into a Single Source agreement with KWALL for continued website development and Americans with Disabilities Act (ADA) remediation tasks. KWALL has developed and maintained the City’s main website, as well as the Lewis Family Playhouse and Second Story and Beyond. KWALL has intimate knowledge of the websites, the codebase, integrations, and they are uniquely positioned to respond to needs for feature requests in an efficient and cost-effective manner. KWALL is also heavily engaged in working through the website’s federally mandated ADA remediation tasks, having addressed nearly all issues that require programming assistance. They have since transitioned to items requiring manual reviews.

Copies of the original NASPO Valuepoint AR2472 Master Agreement is on file with the City Clerk’s Office.

FISCAL IMPACT:

Sufficient funds are available for the FY 2026-27 budget in General Fund account F001|CC209|SC2107 (Contract Services). Future costs will be included in annual budget development.

FY2026-27 Budget:

Account No. Funding Source Description Amount
F001 CC209 SC2107 General Fund
Contract Services -
Software Services
$113,100

Total Budget $113,100
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addresses the City Council Core Value of community engagement.

ATTACHMENTS:

Attachment 1 – KWALL PSA CO # 2026-067
Attachment 2 – KWALL Single Source Form and Memo

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PSA with Professional Liability Insurance (Non-Design) Page 1 Last Revised: 11/12/2020
A

GREEMENT FOR

PROFESSIONAL SERVICES
T
HIS AGREEMENT is made and entered into this 24th day of April, 2026, by and between the City of Rancho Cucamonga, a municipal corporation (“City”) and KWALL, LLC a (“Contractor”).

RECITALS
A. City has heretofore issued its request for proposals to perform the following professional services: maintenance and support of a Drupal -based content management system for the current website located at https://www.cityofrc.us/ and the extension sites for Lewis Family Playhouse (https://lewisfamilyplayhouse.com/) and Second Story and Beyond Children's Discovery Space
(https://www.secondstoryandbeyond.org/) Websites. (“the Project”).

B. Consultant has submitted a proposal to perform the professional services described in Recital “A”, above, necessary to complete the Project.

C. City desires to engage Consultant to complete the Project in the manner set forth and more fully described herein.

D. Consultant represents that it is fully qualified and licensed under the laws of the State of California to perform the services contemplated by this Agreement in a good and professional manner.

AGREEMENT
NOW, THEREFORE, in consideration of performance by the parties of the mutual promises, covenants, and conditions herein contained, the parties hereto agree as follows:

1. Consultant’s Services.

1.1 Scope and Level of Services . Subject to the terms and conditions set forth in this Agreement, City hereby engages Consultant to perform all technical and professional services described in Recitals “A” and “B” above, including, but not limited to maintenance and support, all as more fully set forth in the Consultant’s proposal, dated April 24, 2026 and entitled “Scope of Work”, attached hereto as Exhibit “A”, and incorporated by reference herein. The nature, scope, and level of the services required to be performed by Consultant are set forth in the Scope of Work and are referred to herein as “the Services.” In the event of any inconsistencies between the Scope of Work and this Agreement, the terms and provisions of this Agreement shall control.

1.2 Revisions to Scope of Work. Upon request of the City, the Consultant will promptly meet with City staff to discuss any revisions to the Project ATTACHMENT 1

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PSA with Professional Liability Insurance (Non-Design) Page 2 Last Revised: 11/12/2020
desired by the City. Consultant agrees that the Scope of Work may be amended based upon said meetings, and, by amendment to this Agreement, the parties may agree on a revision or revisions to Consultant’s compensation based thereon. A revision pursuant to this Section that does not increase the total cost payable to Consultant by more than ten percent (10%) of the total compensation specified in Section 3, may be approved in writing by City’s City Manager without amendment.

1.3 Time for Performance. Consultant shall perform all services under this Agreement in a timely, regular basis consistent with industry standards for professional skill and care, and in accordance with any schedule of performance set forth in the Scope of Work, or as set forth in a “Schedule of Performance”, if such Schedule is attached hereto as Exhibit “A”.

1.4 Standard of Care . As a material inducement to City to enter into this Agreement, Consultant hereby represents that it has the experience necessary to undertake the services to be provided. In light of such status and experience, Consultant hereby covenants that it shall follow the customary professional standards in performing the Services.

1.5 Familiarity with Services . By executing this Agreement, Consultant represents that, to the extent required by the standard of practice, Consultant (a) has investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. Consultant represents that Consultant, to the extent required by the standard of practice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein. Should Consultant discover any latent or unknown conditions, which will materially affect the performance of services, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the City Representative.

2. Term of Agreement . The term of this Agreement shall be three (3), twelve (12) months terms, for a total term of thirty -six (36) months and shall become effective as of the date of the mutual execution by way of both parties signature (the “Effective Date”). No work shall be conducted; service or goods will not be provided until this Agreement has been executed and above requirements have been fulfilled.

Parties to this Agreement shall have the option to renew in one (1) year increments to a total of three (3) years, unless sooner terminated as provided in Section 14 herein.

Options to renew are contingent upon the City Manager’s approval, subject to pricing review, and in accordance with all Terms and Conditions stated herein unless otherwise provided in writing by the City.

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PSA with Professional Liability Insurance (Non-Design) Page 3 Last Revised: 11/12/2020

3. Compensation.

3.1 Compensation. City shall compensate Consultant as set forth in Exhibit A, provided, however, that full, total and complete amount payable to Consultant shall not exceed $134,500 (one hundred thirty four thousand and five hundred), including all out of pocket expenses, unless additional compensation is approved by the City Council. City shall not withhold any federal, state or other taxes, or other deductions.

However, City shall withhold not more than ten percent (10%) of any invoice amount pending receipt of any deliverables reflected in such invoice. Under no circumstance shall Consultant be entitled to compensation for services not yet satisfactorily performed.

The parties further agree that compensation may be adjusted in accordance with Section 1.2 to reflect subsequent changes to the Scope of Services. City shall compensate Consultant for any authorized extra services as set forth in Exhibit A.

4. Method of Payment.

4.1 Invoices. Consultant shall submit to City monthly invoices for the Services performed pursuant to this Agreement. The invoices shall describe in detail the Services rendered during the period and shall separately describe any authorized extra services. Any invoice claiming compensation for extra services shall include appropriate documentation of prior authorization of such services. All invoices shall be remitted to the City of Rancho Cucamonga, California.

4.2 City shall review such invoices and notify Consultant in writing within ten (10) business days of any disputed amounts.

4.3 City shall pay all undisputed portions of the invoice within thirty (30) calendar days after receipt of the invoice up to the not-to-exceed amounts set forth in Section 3.

4.4 All records, invoices, time cards, cost control sheets and other records maintained by Consultant relating to services hereunder shall be available for review and audit by the City.

5. Representatives.

5.1 City Representative . For the purposes of this Agreement, the contract administrator and City’s representative shall be Kyle Wi ngson, or such other person as designated in writing by the City (“City Representative”). It shall be Consultant’s responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and Consultant shall refer any decisions that must be made by City to the City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative.

5.2 Consultant Representative . For the purposes of this Agreement, Anita Melendez is hereby designated as the principal and representative of Consultant authorized to act in its behalf with respect to the services specified herein and make all

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PSA with Professional Liability Insurance (Non-Design) Page 4 Last Revised: 11/12/2020
decisions in connection therewith (“Consultant’s Representative”). It i s expressly understood that the experience, knowledge, capability and reputation of the Consultant’s Representative were a substantial inducement for City to enter into this Agreement.

Therefore, the Consultant’s Representative shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. Consultant may not change the Responsible Principal without the prior written approval of City.

6. Consultant’s Personnel.

6.1 All Services shall be performed by Consultant or under Consultant’s direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City business license as required by the City’s Municipal Code.

6.2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the standard of care set forth in Section 1.4.

6.3 Consultant shall be responsible for payment of all employees’ and subcontractors’ wages and benefits, and shall comply with all requirements pertaining to employer’s liability, workers’ compensation, unemployment insurance, and Social Security. By its execution of this Agreement,
Consultant certifies that it is aware of the
provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self -insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

6.4 Consultant shall indemnify, defend and hold harmless City and its elected officials, officers and employees, servants, designated volunteers, and agents serving as independent contractors in the role of city or agency officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Consultant’s violations of personnel practices and/or any violation of the California Labor Code. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6.

7. Ownership of Work Product.

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PSA with Professional Liability Insurance (Non-Design) Page 5 Last Revised: 11/12/2020
restriction or limitation upon its use or dissemination by City. Basic survey notes, sketches, charts, computations and similar data prepared or obtained by Consultant under this Agreement shall, upon request, be made available to City. None of the Work Product shall be the subject of any common law or statutory copyright or copyright application by Consultant. In the event of the return of any of the Work Product to Consultant or its representative, Consultant shall be responsible for its safe return to City. Under no circumstances shall Consultant fail to deliver any draft or final designs, plans, drawings, reports or specifications to City upon written demand by City for their delivery, notwithstanding any disputes between Consultant and City concerning payment, performance of the contract, or otherwise. This covenant shall survive the termination of this Agreement. City’s reuse of the Work Product for any purpose other than the Project, shall be at City’s sole risk.

7.2. Assignment of Intellectual Property Interests: Upon execution of this Agreement and to the extent not otherwise conveyed to City by Section 7.1, above, the Consultant shall be deemed to grant and assign to City, and shall require all of its subcontractors to assign to City, all ownership rights, and all common law and statutory copyrights, trademarks, and other intellectual and proprietary property rights relating to the Work Product and the Project itself, and Consultant shall disclaim and retain no rights whatsoever as to any of the Work Product, to the maximum extent permitted by law.

7.3 Title to Intellectual Property . Consultant warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of the Work Product and/or materials produced under this Agreement, and that City has full legal title to and the right to reproduce any of the Work Product. Consultant shall defend, indemnify and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of city officials, harmless from any loss, claim or liability in any way related to a claim that City’s use is violating federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or other means of protecting intellectual property rights and/or interests in products or inventions.

Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, software, equipment, devices or processes used or incorporated in the Services and materials produced under this Agreement. In the event City’s use of any of the Work Product is held to constitute an infringement and any use thereof is enjoined, Consultant, at its expense, shall: (a) secure for City the right to continue using the Work Product by suspension of any injunction or by procuring a license or licenses for City; or (b) modify the Work Product so that it becomes non- infringing. This covenant shall survive the termination of this Agreement.

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8. Status as Independent Contractor . Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act as an agent of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and to defend, indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement.

Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees.

9. Confidentiality. Consultant may have access to financial, accounting, statistical, and personnel data of individuals and City employees. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are confidential and shall not be disclosed by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this section shall survive the termination of this Agreement. This provision shall not apply to information in whatever form that is in the public domain, nor shall it restrict the Consultant from giving notices required by law or complying with an order to provide information or data when such an order is issued by a court, administrative agency or other legitimate authority, or if disclosure is otherwise permitted by law and reasonably necessary for the Consultant to defend itself from any legal action or claim.

10. Conflict of Interest.

10.1 Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services.

Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant “financially interested” (as provided in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained. Consultant or its employees may be required to disclose financial interests that may foreseeably be materially affected by the work performed under this Agreement pursuant to California Government Code § 87100 et seq and regulations promulgated by the Fair Political Practices Commission.

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10.2 Consultant further represents that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Consultant has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift.

10.3 Consultant has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited “conflict of interest” under applicable laws as described in subsection 10.1.

11. Indemnification.

11.1 Professional Services. In connection with its professional services, the Consultant shall defend, hold harmless and indemnify City, and its elected officials, officers, employees, servants, volunteers, and agents serving as independent contractors in the role of city or agency officials, (collectively, “Indemnitees”), with respect to any and all damages, liabilities, losses, reasonable defense costs or expenses (collectively, “Claims”), including but not limited to liability for death or injury to any person and injury to any property, to the extent the same out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant or any of its officers, employees, subcontractors, consultants, or agents in the performance of its professional services under this Agreement. Consultant shall reimburse all reasonable defense costs and expenses, including actual attorney’s fees and experts’ costs incurred in connection with such defense.

11.2 Other Indemnities. In connection with all Claims not covered by Section 11.1, the Consultant shall defend, hold harmless and indemnify the Indemnitees with respect to any and all Claims including but not limited to Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to the non-professional acts, omissions, activities or operations of Consultant or any of its officers, employees, subcontractors, consultants, or agents in the performance of this Agreement. Consultant shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of City’s choice, and shall pay all costs and expenses, including actual attorney’s fees and experts’ costs incurred in connection with such defense.

11.3 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that they may possess against Consultant because of the acceptance by City, or the

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deposit with City, of any insurance policy or certificate required pursuant to this Agreement.

11.4 Waiver of Right of Subrogation. Except as otherwise expressly provided in this Agreement, Consultant, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Consultant.

11.5 Survival. The provisions of this Section 11 shall survive the termination of the Agreement and are in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against Consultant shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision.

12. Insurance.

12.1 Liability Insurance. Consultant shall procure and maintain in full force and effect for the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services hereunder by Consultant, and/or its agents, representatives, employees and subcontractors.

12.2 Minimum Scope of Insurance. Unless otherwise approved by City, coverage shall be at least as broad as:
(1) Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).
(2) Insurance Services Office form number CA 0001 (Ed.
1/87) covering Automobile Liability, code 1 (any auto). (3) Worker’s Compensation insurance as required by the State of California, and Employer’s Liability Insurance.
(4) Technology Professional Liability Errors &
Omissions policy to include Cyber coverage unless Cyber coverage is in the Crime policy.

12.3 Minimum Limits of Insurance. Consultant shall maintain limits no less than:
(1) Commercial General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage.

Commercial General Liability Insurance with a general

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PSA with Professional Liability Insurance (Non-Design) Page 9 Last Revised: 11/12/2020
aggregate limit shall apply separately to this Agreement or the general limit shall be twice the required occurrence limit.
(2) Automobile Liability: $2,000,000 per accident for bodily injury and property damage.
(3) Employer’s Liability: $1,000,000 per accident and in the aggregate for bodily injury or disease and Workers’
Compensation Insurance in the amount required by law.
(4) Technology Professional Liability Errors &
Omissions policy to include Cyber coverage unless Cyber coverage is in the Crime policy with a limit of no less than $2,000,000 per occurrence.

12.4 Deductibles and Self-Insured Retentions. Any deductibles or self - insured retentions must be declared to and approved by the City.

12.5 Other Insurance Provisions.
(1) The commercial general liability and automobile liability policies are to contain the following provisions on a
separate additionally insured endorsement naming the City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of city or agency officials, are to be covered as additional insureds as respects: liability arising out of activities performed by or on behalf of Consultant; products and completed
operations of Consultant; premises owned, occupied or
used by Consultant; and/or automobiles owned, leased,
hired or borrowed by Consultant. The coverage shall
contain no limitations on the scope of protection afforded to City, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City or agency officials which are not also limitations applicable to the named insured.
(2) For any claims related to this Agreement, Consultant’s insurance coverage shall be primary insurance as respects City, its officers, officials, employees, designated
volunteers and agents serving as independent contractors in the role of city or agency officials. Any insurance or self - insurance maintained by City, their officers, officials, employees, designated volunteers or agents serving as
independent contractors in the role of city or agency

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PSA with Professional Liability Insurance (Non-Design) Page 10 Last Revised: 11/12/2020
officials shall be excess of Consultant’s insurance and shall not contribute with it.
(3) Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought,
except with respect to the limits of the insurer’s liability. (4) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled except after 30 days prior written notice by first class mail has been given to City (ten (10) days prior written notice for non-payment of premium). Consultant shall provide thirty (30) days written notice to City prior to implementation of a reduction of limits or material change of insurance
coverage as specified herein.

(5) Each insurance policy, required by this clause shall expressly waive the insurer’s right of subrogation against City and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of city or agency
officials.
(6) Be issued by an insurance company approved in writing by City, which is admitted and licensed to do business in the State of California and which is rated A:VII or better according to the most recent A.M. Best Co. Rating
Guide.

(7) Specify that any failure to comply with reporting or other provisions of the required policy, including breaches of warranty, shall not affect the coverage required to be
provided.

(8) Specify that any and all costs of adjusting and/or defending any claim against any insured, including court costs and attorneys' fees, shall be paid in addition to and shall not deplete any policy limits.

(9) Other required insurance, endorsements, or exclusions as required by the City in any request for proposals applicable to this Agreement.

12.6 Evidence of coverage. Prior to commencing performance under this Agreement, the Consultant shall furnish the City with certificates and original endorsements, or copies of each required policy, effecting and evidencing the insurance coverage required by this Agreement. The endorsements shall be signed by a person

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PSA with Professional Liability Insurance (Non-Design) Page 11 Last Revised: 11/12/2020
authorized by the insurer(s) to bind coverage on its behalf. All endorsements or policies shall be received and approved by the City before Consultant commences performance.

If performance of this Agreement shall extend beyond one year, Consultant shall provide City with the required policies or endorsements evidencing renewal of the required policies of insurance prior to the expiration of any required policies of insurance.

13. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation that City might require. City shall compensate Consultant for any litigation support services in an amount to be agreed upon by the parties.

14. Termination. City shall have the right to terminate this Agreement at any time for any or no reason on not less than ten (10) days prior written notice to Consultant. In the event City exercises its right to terminate this Agreement, City shall pay Consultant for any services satisfactorily rendered prior to the effective date of the termination, provided Consultant is not then in breach of this Agreement. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation. City may terminate for cause following a default remaining uncured more than five (5) business days after service of a notice to cure on the breaching party.

Consultant may terminate this Agreement for cause upon giving the City ten (10) business days prior written notice for any of the following: (1) uncured breach by the City of any material term of this Agreement, including but not limited to Payment Terms; (2) material changes in the conditions under which this Agreement was entered into, coupled with the failure of the parties to reach accord on the fees and charges for any Additional Services required because of such changes.

15. Notices. Any notices, bills, invoices, or reports authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during Consultant’s and City’s regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses set forth in this section, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section.

All notices shall be addressed as follows:

If to City: Name/Title: Kyle Wingson
Phone: 909-774-2548
Email to:[email protected]
Secondary email: [email protected]

If to Consultant: Name/Title: Anita Melendez - Chief Operating Officer Phone: 866-916-1202 x707
Email Address: [email protected]

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PSA with Professional Liability Insurance (Non-Design) Page 12 Last Revised: 11/12/2020

16. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement , Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.

17. Assignment and Subcontracting. Consultant shall not assign or transfer any interest in this Agreement or subcontract the performance of any of Consultant’s obligations hereunder without City’s prior written consent. Except as provided herein, any attempt by Consultant to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. 18 Compliance with Laws . Consultant shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in force at the time Consultant performs the Services.

19. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default.

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PSA with Professional Liability Insurance (Non-Design) Page 13 Last Revised: 11/12/2020

24. Entire Agreement. This Agreement consists of this document , and any other documents, attachments and/or exhibits referenced herein and attached hereto, each of which is incorporated herein by such reference, and the same represents the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement.

IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above.

Consultant Name: KWALL, LLC

By: ______________________________
Name Date

______________________________
Title
City of Rancho Cucamonga

By:________________________________
Name Date

_________________________________
Title

By: ______________________________
Name Date

______________________________
Title

City of Rancho Cucamonga

By:________________________________
Name Date

_________________________________
Title
(two signatures required if corporation)

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PSA with Professional Liability Insurance (Non-Design) Page 14 Last Revised: 11/12/2020

Approval ____ Buyer II, Purchasing
____ Alternate, Risk Management Coordinator

EXHIBIT A

SCOPE OF SERVICES

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Attachment A – Sample Waiver of Subrogation
(Sample Only – Not all forms will look identical to this Sample)

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PSA with Professional Liability Insurance (Non-Design) Page 16 Last Revised: 11/12/2020

Page 272 ends

Exhibit A STATEMENT OF WORK Contract Reference Number project ID#39390288285 This Statement of Work (“SOW”) is entered into as of the 24th day of April, 2026 ("
Effective

Date
")

and

between

City

Rancho

Cucamonga

(“
Company
”)

and

KWALL,

LLC

(“
Contractor
”),

and

governed

the

terms

and

conditions

set

forth

herein.

Company

and

Contractor

are

hereinafter

referred

collectively

the

“Parties”

and

individually

“Party”.

Contractor shall provide services (“ Services ”) and deliverables (“ Deliverables ”) as set

forth

herein.

NOW, THEREFORE , in consideration of the promises and mutual covenants set forth

below,

the

Parties

agree

follows:

Section 1. Background & Objective . This Statement of Work details the maintenance

and

support

Drupal-based

content

management

system

for

the

current

website
located at https://www.cityofrc.us/ and the extension sites for Lewis Family Playhouse (https://lewisfamilyplayhouse.com/) and Second Story and Beyond Children's Discovery Space (https://www.secondstoryandbeyond.org/) Websites.

Section 2. Deliverables .The following deliverables/services shall be included under

the

Enterprise

Maintenance

Plan:

(i) Status Reporting (1) Contractor shall provide Company with a status report via a written report

collaborative

meeting.

The

status

may

include

applicable

project

information

such

as:
(a) Overall project status update including work completed (b) List of completed module reviews, updates, or installs (c) List of open site issues and QA items (d) Summary of suggestions for ongoing development and enhancements
(e) Project relevant how to’s on completed work or answers to general

questions

(ii) Security Updates (1) Contractor shall dedicate up to five (5) hours per month to review available

security

updates

and

address

any

security

updates

that

are

required

for

the

site.

These

updates

may

include

Module

and

Core

updates.

security

updates

will

result

additional

work

SOW #39390288285 and 3/17/26 Page 1 of 5 Confidential

Page 273 ends

completed beyond the 5 hours, they will be evaluated and planned for

implementation

under

the

maintenance

hours

retainer

agreement.

(iii) Module Update Review (1) Contractor shall review available module updates and provide a list

applicable

updates

review

with

Company.

Contractor

shall

evaluate

and

plan

for

implementation

relevant

updates

completed

under

the

maintenance

task

hours,

they

will

evaluated

and

planned

for

implementation

under

the

maintenance

hours

retainer

agreement.
(iv) Question & Answer Resource (1) Contractor shall provide company with access and training to our project

management

software

order

submit

general

questions.

Contractor

shall

review

questions

and

provide

answers

facilitate

additional

discussions

review

questions.

questions/answers

result

additional

research

and/or

work

completed,

they

will

evaluated

and

planned

for

implementation

under

the

separate

hours

retainer

agreement.
(v) Hosting Review and Web Host Liaison (1) Contractor shall serve as a liaison with your Acquia web host.

Company

shall

responsible

for

all

hosting

fees

and

shall

provide

Contractor

with

applicable

access

and

permissions

Acquia

Cloud

and

hosting

environments.

The

liaison

shall

assist

with

the

following:
(a) Review hosting related inquiries as requested. These can be submitted

Company

listed

section

iv.

Question

and

Answer

Resource.

(b) Monitor hosting notices. Contractor shall review hosting notices

and

work

with

Company

provide

additional

information,

provide

additional

troubleshooting,

communicate

with

Acquia

hosting

provider

needed.

(a) Contractor shall review Acquia provided security and/or Acquia

services

updates

and

plan

for

implementation

live

site.

Contractor

shall

work

with

Company

implement

and

test

dev

environment

prior

implementing

live

site.

Acquia

updates

will

result

additional

work

completed

beyond

the

5 hours,

they

will

evaluated

and

planned

for

implementation

under

the

maintenance

hours

retainer

agreement.

SOW #39390288285 and 3/17/26 Page 2 of 5 Confidential

Page 274 ends

(vi) Accessibility Review (1) Contractor shall review automated accessibility scans and put together

remediation

plan

review

with

Company.

Contractor

shall

evaluate

and

plan

for

remediation

relevant

tasks

completed

under

the

separate

hours

retainer

agreement.
(vii) Agency Hours. Contractor shall provide up to one hundred and fifty (150)

hours

website

enhancements

and

additional

support

services

for

the

above

listed

websites.

Any

unused

hours

from

the

agreement,

CO#

18-121

executed

10/21/21,

shall

carried

over

into

this

contract

term.

(1) General hours usage will be used, but not limited to, the following

tasks:
● Collaborative meetings, research, consultation and strategy planning
● General site/project monitoring and management ● CMS walkthrough and/or training meetings ● Updates to CMS ● CMS security/general updates to Drupal core and modules within

point

versions

(ie

10.x).

Major

version

updates

may

require

larger

amount

hours

separate

contract.

● Additions of new features and changes to functionality ● Design/theme enhancements ● Content strategy ● Analytics monitoring / optimizations ● Accessibility review/updates If additional hours are requested or required beyond the initial hourbank, Contractor

shall

collaborate

with

Company

provide

the

purchase

additional

hours

under

separate

agreement.

balance

hours

remains

the

end

the

contract

term,

they

shall

carried

into

the

term.

Section 3. Compensation . Company shall pay Contractor a firm fixed fee of one hundred

twenty-seven

thousand

five

hundred

$134,500.00

for

all

Services

performed

Contractor

based

the

payment

milestones

broken

down

follows:

The total fixed fee of $134,500.00 shall apply to three (3), twelve (12) months terms, for a total term

thirty-six

(36)

months.

Payment will be required as an annual fee of $44,833.33 due on August 1 of each year for the SOW #39390288285 and 3/17/26 Page 3 of 5 Confidential

Page 275 ends

three, twelve month terms.
● The first installment of $44,833.33 will be due on August 1, 2026. ● The second installment of $44,833.33 will be due on August 1, 2027. ● The third/final installment of $44,833.33 will be due on August 1, 2028.

If applicable, Contractor shall invoice Company in accordance with Company’s Standard Purchase Order Terms and Conditions. Payments will be made in accordance with the Contract.

Section 4. Period Of Performance. The period of performance shall be for a thirty six (36) month term. Unless otherwise agreed to in writing by the Parties, Contractor shall commence the period of performance with an estimated start date of August 1, 2026.

Section 5. Location Services Are Performed. All Services shall take place at Contractor's facilities.

Section 6. Project Management. The Parties designate the individuals named below as their representatives for all matters relating to this SOW. The actions of the Parties’ representatives regarding such performance shall be deemed the acts of the Party. A Party may at any time, upon notifying the other Party in writing, change its designated representative.

Each Party’s Contractual Representatives shall act as the primary contacts for resolving any business or financial issues regarding this SOW. Each Party’s Technical Representative shall act as the point-of-contact for resolving any execution or delivery issues for tasks and deliverables under this SOW.

Company:

Contractual Representative: Name/Title: Kyle Wingson
Phone: 909-774-2548
Email Address: [email protected]
Secondary email: [email protected]

Contractor:

Contractual/project Representative: Name/Title: Anita Melendez - Chief Operating Officer Phone: 866-916-1202 x707
Email Address: [email protected]

SOW #39390288285 and 3/17/26 Page 4 of 5 Confidential

Page 276 ends

Section 7. Additional Instructions . The specific Service(s) and Deliverables to be

provided

hereunder

are

issued

under

the

terms

and

conditions

established

this

SOW.

Any

changes

this

SOW

shall

agreed

the

Parties,

writing,

and

governed

the

“Change

Orders”

provision

set

forth

below.

(a) Change Orders . The Parties agree that, at any time during the term of the Contract,

either

Company

Contractor

may

request

adjustments

the

Contract,

and

the

Parties

will

negotiate

good

faith

any

corresponding

changes.

All

such

changes

shall

agreed

writing

the

Parties.

THE SIGNATURES BELOW INDICATE EACH PARTY HAS READ THIS AGREEMENT,

UNDERSTANDS

ITS

CONTENT

AND

AGREES

ITS

TERMS.

EXECUTED as of the signature date below.

STATEMENT OF WORK AUTHORIZATION

City of Rancho Cucamonga

KWALL

By:

Name:

Title:

Date:

SOW #39390288285 and 3/17/26 Page 5 of 5 Confidential

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ATTACHMENT 2

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05/12/26

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DATE:June 17, 2026
TO:Mayor and Members of the City Council
President and Members of the Board of Directors
FROM:Elisa C. Cox, City Manager
INITIATED BY: Mike McCliman, Assistant City Manager / Fire Chief Shane Adams, Fire Marshal
Darci Vogel, Business Manager
Riley Davis, Emergency Management Coordinator
SUBJECT: Consideration of a Professional Services Agreement with ESi Acquisition Inc for the Purchase of Incident Management Software and Maintenance in the Amount of $113,900. (CITY/FIRE)
RECOMMENDATION:

Staff recommends the City Council / Fire Board authorize a Professional Services Agreement with ESi Acquisition Inc for the purchase of incident management software (WebEOC) and maintenance in the amount of $113,900 over a three-year contract term.

BACKGROUND:

Rancho Cucamonga is seen as a leader in the region when it comes to Emergency Management and having the resources and capabilities needed to perform at a high level during any disaster the City may face. Over ten years ago, the City purchased WebEOC, an incident management software program, from ESi Acquisitions. City and Fire staff assigned to the Emergency Operations Center (EOC) are trained to use this highly effective communication and documentation tool during EOC activations. WebEOC has also provided the City with an opportunity to create a partnership with FEMA, which allows the City to send out Wireless Emergency Alerts via cell phones during a major disaster. Currently, Rancho Cucamonga is one of two cities in San Bernardino County who has this agreement with FEMA. The City is also the backup to the County if their system is compromised.

ANALYSIS:

Staff has determined the need to enter into a new contract with ESi Acquisitions for WebEOC as the current contract will expire on June 30, 2026.

The purchase of the incident management software and maintenance plan will provide a sense of consistency for our EOC responders who have extensive training and real-world experience on the use of this platform. The new contract will include implementation of the newest version of WebEOC, known as WebEOC Nexus. This updated version will provide real-time support from the platform’s internal team due to WebEOC Nexus being hosted on their servers.

In addition, the San Bernardino County Operational Area is utilizing this specific software

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implementation for redundant reporting and messaging between the County and cities/towns in the event of a catastrophic disaster. This software program was approved as a sole source purchase to be fully compatible with the current emergency management organization reporting structure utilizing the Standardized Emergency Management System (SEMS) mandated by the State of California.

Staff recommends that the City Council / Fire Board approve the three-year contract with ESi Acquisition Inc for the purchase of incident management software (WebEOC) and maintenance in the amount of $113,900. The contract will renew annually with a three percent increase each year.

The contract is on file with the City Clerk’s office.

FISCAL IMPACT:

The total cost of the agreement is $113,891.02 and will be spread over a three-year contract term with the following pricing:

Fiscal Year Account No. Description Total Cost
FY 2026-27 F281 CC503 SC2106 P0074 Contract Services $36,847.20 FY 2027-28 F281 CC503 SC2106 P0074 Contract Services $37,952.62 FY 2028-29 F281 CC503 SC2106 P0074 Contract Services $39,091.20 TOTAL: $113,891.02
Sufficient funds have been included in the FY 2026-27 budget contingent upon City Council / Fire Board approval. Future costs will be included in the Fire District’s annual budget process.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

This agreement brings together portions of the Council’s vision and core values by providing a sustainable City and promoting a safe and healthy community for all. This is accomplished by ensuring our City EOC responders have the resources and tools necessary to communicate effectively during a disaster.

ATTACHMENTS:

Attachment 1 - WebEOC Proposal

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Juvare Contact
Patrick Niles
(410) 353-9370
[email protected]
ESi Acquisition, Inc., a Juvare Company
211 Perimeter Center Parkway, NE, Suite 700, Atlanta, Georgia 30346 | Phone: 866.200.0165 © Juvare, LLC. Proprietary and Confidential.

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When you send in a Purchase Order for the items below,
Quote Number: Q-19876 Quote Date: 01/26/2026
Quote for: WebEOC - 75 Users - 3 Years Quote Expires: 6/30/2026 Quote To: Ship To:

Rancho Cucamonga, CA Rancho Cucamonga, CA
10500 Civic Center Dr
Rancho Cucamonga, California 91730
PO Box 807
Rancho Cucamonga, California 91729
Quote Contact:

Riley Davis, Emergency Management Specialist
[email protected] | 909-774-3009
Thank you for your support of Juvare products and services! When you are ready to proceed with a Purchase Order:
• Address all Purchase Orders to ESi Acquisition, Inc., 211 Perimeter Center Parkway, NE, Suite 700, Atlanta, Georgia 30346.
• The terms and conditions of the master agreement by and between Juvare, LLC (or the above affiliate) and the Client, as set forth in the applicable master agreement, shall govern and control this Quote and all services, products and deliverables provided pursuant to this Quote. Any terms and conditions in the purchase order that attempt to add, change, remove or otherwise modify terms and conditions set forth in such master agreement shall not be effective unless and until signed in a written amendment by and between the parties to the master agreement. Any such modifications via a purchase order shall be deemed null and void. • Quotes issued in US Dollars and are exclusive of applicable taxes and travel expenses.

Items not manufactured by Juvare are subject to change. Substitutes will be provided for customer consideration and approval.

ATTACHMENT 1

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Juvare Contact
Patrick Niles
(410) 353-9370
[email protected]

ESi Acquisition, Inc., a Juvare Company
211 Perimeter Center Parkway, NE, Suite 700, Atlanta, Georgia 30346 | Phone: 866.200.0165 © Juvare, LLC. Proprietary and Confidential.

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Year 1

ITEM NUMBER DESCRIPTION SALES PRICE QTY TOTAL PRICE
100-WEB-B WebEOC Subscription 75 Users $32,297.74 1.00 $32,297.74 101-S-AGIS-1 SaaS - ArcGIS Extension $2,951.94 1.00 $2,951.94 101-S-AF-1 SaaS - Advanced File Library $1,597.52 1.00 $1,597.52 700-P-W-SI-T2 Professional Services - WebEOC - SaaS Implementation - Tier 2
ArcGIS Extension Implementation
$0.00 1.00 $0.00
700-P-W-AFL-T1 Professional Services - WebEOC - SaaS Implementation - Tier 1
Advanced File Library Implementation
$0.00 1.00 $0.00
Year 1 Total: $36,847.20

Year 2

ITEM NUMBER DESCRIPTION SALES PRICE QTY TOTAL PRICE
100-WEB-B WebEOC Subscription 75 Users $33,266.67 1.00 $33,266.67 101-S-AGIS-1 SaaS - ArcGIS Extension $3,040.50 1.00 $3,040.50 101-S-AF-1 SaaS - Advanced File Library $1,645.45 1.00 $1,645.45 Year 2 Total: $37,952.62

Year 3

ITEM NUMBER DESCRIPTION SALES PRICE QTY TOTAL PRICE
100-WEB-B WebEOC Subscription 75 Users $34,264.67 1.00 $34,264.67 101-S-AGIS-1 SaaS - ArcGIS Extension $3,131.72 1.00 $3,131.72 101-S-AF-1 SaaS - Advanced File Library $1,694.81 1.00 $1,694.81 Year 3 Total: $39,091.20

Contract Total
*plus applicable taxes
USD 113,891.02

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Juvare Contact
Patrick Niles
(410) 353-9370
[email protected]

ESi Acquisition, Inc., a Juvare Company
211 Perimeter Center Parkway, NE, Suite 700, Atlanta, Georgia 30346 | Phone: 866.200.0165 © Juvare, LLC. Proprietary and Confidential.

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Additional Disclaimer
Work cannot be started and dates for services cannot be secured until the applicable initial payment or purchase order has been received. Pricing contained herein is based on configuration outlined above. Some items may not be sold separately. Pricing is valid until the expiration date set forth above.

If the "Bill To" entity above is tax-exempt, such entity shall be responsible for providing all necessary documentation to show such tax-exempt status.

Estimated amounts for Pre-Paid Travel Expenses are for informational purposes only; all Travel Expenses incurred by Juvare or its affiliate shall be invoiced to and paid by Client.

When you send in a Purchase Order (PO) for the items above,

We look forward to working with you and your staff!

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DATE: June 17, 2026
TO: Mayor and Members of the City Council
FROM: Elisa C. Cox, City Manager
INITIATED BY: Jennifer Gracia, Deputy City Manager
Michael Parmer, Engagement and Special Programs Director Trina Valdez, Utilities Operations Supervisor
SUBJECT: Consideration to Award a Professional Services Agreement to Yunex, LLC for Streetlight Knockdown Services in an Amount Not to Exceed $200,000 for Fiscal Year 2026-27. (CITY)
RECOMMENDATION:

Staff recommends the City Council award and authorize the execution of a Professional Services Agreement for Streetlight Knockdown Services to Yunex, LLC effective July 1, 2026 for a five- year term with an option to renew in a two (2) year increment up to a total of seven (7) years, in an amount not to exceed $200,000 for Fiscal Year 2026-27, and an estimated total of $1,400,000 over seven (7) years contingent upon approval of future budgets.

BACKGROUND:

In 2017, the City took ownership of approximately 15,910 street light poles from Southern California Edison. The poles and light fixtures are managed by the Rancho Cucamonga Municipal Utility (RCMU). Staff identified the need to contract with a firm to provide clean-up and replacement services for knocked down streetlights in the city. On average, 50 streetlight knockdowns occur each year in the city. The on-call clean-up and pole installation services include arriving at the location, assisting with cutting the power to the pole, and hauling away the debris and pole. After the pole is removed, the new pole, foundation, wiring and fixture are scheduled to be installed in a timely manner. The current contract for these services ends June 30, 2026.

ANALYSIS:

Staff provided a detailed scope of services to the Procurement Division and a formal Request for Proposal (RFP) #25/26-016 was posted in the City’s electronic bidding system on February 26, 2026. There were 799 notified vendors, 20 prospective vendors and four (4) viable responses. An evaluation panel was formed, and the proposal responses were evaluated and rated in accordance with the criteria identified in the RFP.

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FISCAL IMPACT:

A total of $200,000 has been budgeted in the proposed Fiscal Year 2026-27 Budget from the General City Street Light Fund (F150).

Account No. Funding Source Description Amount
F150 CC202 SC2106 General City Street Lights
(F150)
Contract Services $200,000
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addresses the City Council’s goal of enhancing public safety by ensuring well- maintained high-quality public infrastructure that promotes a world class community.

ATTACHMENTS:

None.

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DATE: June 17, 2026
TO: Mayor and Members of the City Council
FROM: Elisa C. Cox, City Manager
INITIATED BY: Jennifer Hunt Gracia, Deputy City Manager Michael Parmer, Engagement and Special Programs Director Trina Valdez, Utilities Operations Supervisor
SUBJECT: Consideration to Approve Agreements with Four Contractors for High Voltage Electrical On-Going Maintenance and On-Call Emergency Services for the Rancho Cucamonga Municipal Utility. (CITY) RECOMMENDATION:

Staff recommends the City Council:

1. Accept the qualifications received for the High Voltage Electrical Support and Related Infrastructure Request for Qualifications #25/26-502; and

2. Enter into Agreements with the following Contractors to provide High Voltage Electrical On-Going Maintenance and On-Call Emergency Services for a three-year term with the option to renew in two (2) year increments up to a total of seven (7) years, in an amount not to exceed $100,000 annually, and an estimated total of $700,000 over seven years contingent upon approval of future budgets (per contractor): International Line Builders, Inc. (CO2026-079), Pacific Utility Installation, Inc (CO2026-080), Asplundh Construction, LLC (CO2026-076) and Henkels & McCoy West, LLC (CO2026-078).

BACKGROUND:

The Rancho Cucamonga Municipal Utility’s (RCMU) provides electric service to developments within the RCMU service area. As RCMU continues to maintain its existing infrastructure, add new equipment, and extend the service area, the need for specialized utility standard construction, operation, maintenance and emergency services are required to continue providing reliable and dependable electric service. Line extension projects are also planned based on system needs and to address opportunities to serve new developments.

The three existing annual high voltage electrical on-going maintenance and on-call emergency service contracts are expiring as of June 30, 2026. Given the complexity of the high voltage electrical infrastructure and because RCMU is a small electric utility, staff identified the need to continue these specialized services and ensure sufficient specialized electrical contractors are on hand to assist RCMU when it is required.

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ANALYSIS:

Staff provided a detailed scope of services and pre-qualification forms to the Procurement Department for the purpose of establishing a high voltage electrical contractor qualification list for a term of seven (7) years. Contractors that were deemed qualified may bid on future projects and provide proposals for on-going maintenance and on-call emergency services.

A formal Request for Qualifications #25/26-502 was posted and advertised in the City’s electronic bidding system on March 11, 2026. There were one thousand five hundred twenty-four (1524) notified vendors, forty-nine (49) prospective vendors and nine (9) responses were received. An evaluation panel was formed, and the responses and documents were evaluated and rated in accordance with the criteria identified in the RFQ.

The contractors that met and passed the RFQ requirements were selected. These contractors are:
International Line Builders, Inc.
E.E. Electric, Inc.
Pacific Utility Installation, Inc.
PAR Western Line Contractors, LLC
Asplundh Construction, LLC
Henkels & McCoy West, LLC
The qualification list of these six contractors will provide RCMU additional flexibility in selection for necessary services and allow for more competitive bids on future RCMU project opportunities.

Proposals and rate sheets were requested from the six (6) pre-qualified contractors on May 7, 2026, for annual on-going maintenance and on-call emergency services. On May 21, 2026, four (4) proposals were received and two (2) were deemed non-responsive. Staff reviewed the hourly rates for each position or equipment costs and found them to be reasonable. Once the contracts are executed, the contractors will be utilized as needed and will be selected based on the services needed and availability. The contractors are not guaranteed work but are available if/as needed for work up to the contracted amount for on-going maintenance and on-call emergency services.

The agreements are on file with the City Clerk’s Office.

FISCAL IMPACT:

Services for all contracts will be paid on an as needed basis and will not exceed the budgeted annual expenditure for all contracts ($100,000/annually for each contractor). A total of $400,000 has been included in the proposed Fiscal Year 2026/27 Budget in Account:

Account No. Funding Source Description Amount
F705 CC304 SC2106 Municipal Utility Fund
(F705)
Contract Services $400,000
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addresses the City Council’s vision for the City by ensuring the construction and maintenance of high-quality public improvements that promote a world class community.

ATTACHMENTS:

None.

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DATE: June 17, 2026
TO: Mayor and Members of the City Council
FROM: Elisa C. Cox, City Manager
INITIATED BY: Jennifer Hunt Gracia, Deputy City Manager Michael Parmer, Engagement and Special Programs Director Chris Beeman, Deputy Director of Electric Utility Services SUBJECT: Consideration of a Professional Services Agreement with The Engineering Partners, Inc. in the Amount of $618,360, Plus a 10% Contingency and Appropriation of Funds in the Amount of $680,200 from the Municipal Utility Fund (Fund 705) for an Owner’s Engineer for the Rancho Cucamonga Municipal Utility. (CITY)
RECOMMENDATION:

Staff recommends the City Council to:

1. Award and authorize a Professional Services Agreement for an Owner’s Engineer for the Rancho Cucamonga Municipal Utility to The Engineering Partners, Inc. in the amount of $618,360;

2. Authorize an expenditure of a 10% contingency in the amount of $61,840; and

3. Authorize an appropriation in the amount of $680,200 to account number F705CC304SC7009-PID2177 (Utility Infrastructure-RCMU New Southeast Industrial Electric Substation Project).

BACKGROUND:

On August 31, 2001, the Rancho Cucamonga City Council authorized the creation and operation of a municipally owned utility for the purpose of providing various utility services to the Victoria Arbors Master Plan Area including the Arbors Substation and permanent electric service to developments within the Rancho Cucamonga Municipal Utility (RCMU) service area.

RCMU began serving its first customers in 2004 and now serves approximately 4,000 residential and commercial customers with a demand for electricity of approximately 31 MW. The increasing demands for electricity have resulted in capacity constraints at the Arbors Substation, creating the need for a second substation to not only meet current and future demands for electricity, but also improve the operational flexibility and efficiency of RCMU’s distribution system.

A critical component of the substation project involves contracting with an Owner’s Engineer (OE) firm to assist utility staff in various phases of planning and construction of the new substation. For example, the OE will assist with the development of an engineer’s estimated cost of construction, assist with the development of the scope of work for design and construction of the substation, and act as RCMU’s technical representative. The OE will provide the following: (1) independent engineering review and oversight; (2) protect system reliability, safety, and long-term operability;

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(3) support schedule, cost, and quality management; (4) coordinate with RCMU staff and the contractor; and (5) maintain professional independence from the contractor and any sub- contractors. The OE does not serve as the Engineer of Record and shall not be responsible for construction means, methods, or site safety. The term of the OE services will continue through final project acceptance and warranty commencement.

ANALYSIS:

The Engagement and Special Programs Department provided a detailed scope of services to the Procurement Division and a formal Request for Proposals (RFP) #25/26-021 was posted in the City’s electronic bidding system on April 8, 2026. There were one thousand two hundred sixty- five (1,265) notified vendors, forty-six (46) prospective vendors and four (4) responses were received with one (1) vendor considered non-responsive.

An evaluation panel was formed, and the responses were evaluated and rated in accordance with the criteria identified in the RFP. The Engineering Partners, Inc. was determined to be responsive and provide the necessary services that meets the scope of work and specifications required.

Staff recommends the approval of a Professional Services Agreement with The Engineering Partners, Inc. in the amount not to exceed $680,200.00. A copy of the agreement is on file with the City Clerk’s Office.

FISCAL IMPACT:

The following appropriation is requested from the Municipal Utility Fund (F705):

Account Funding Source Description Amount
F705 CC304 SC7009
PID2177
Municipal Utility Fund
F705
Utility Infrastructure $680,200.00
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addresses the City Council’s core values by planning for a sustainable future and by ensuring the construction and maintenance of high-quality public improvements that promote a world class community.

ATTACHMENTS:

None.

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DATE:June 17, 2026
TO:Mayor and Members of the City Council
President and Members of the Board of Directors
FROM:Elisa C. Cox, City Manager
INITIATED BY:Mike McCliman, Assistant City Manager / Fire Chief Julie A. Sowles, Deputy City Manager
Behrang Abadi, Director of Innovation and Technology
Jevin Kaye, Director of Finance
Mike Parmer, Director of Engagement and Special Programs Steve Lawdis, GIS Supervisor
Ruth Cain, Procurement Manager
Tanya Trieu-Bui, Management Analyst II
SUBJECT:Consideration of Approval of a Three-Year Enterprise License Agreement with ESRI, Inc. for Comprehensive GIS Services in the Total Amount of $541,200. (CITY/FIRE)
RECOMMENDATION:

Staff recommends the City Council and Fire Board of the Rancho Cucamonga Fire Protection District approve a three (3) year enterprise license agreement (ELA) with ESRI, Inc. (Esri) for comprehensive GIS services in an amount not-to-exceed $541,200.

BACKGROUND:

In 2014, the City entered into an enterprise license agreement with Esri of Redlands, California that replaced all transactional licenses for individual services and products with a single comprehensive service agreement providing access to desktop, server, and cloud based products and services from Esri. This agreement provides the City with a cross-departmental spatial data management platform that directly supports several applications and services as well as indirectly supporting several accompanying enterprise platforms such as Accela Land Management, HDL Business Licensing, GoGov Apps, and Chameleon services. Continuation of the Esri ELA is a critical core service for the City, providing the framework and base data for multiple internal and public facing services.

ANALYSIS:

Staff is requesting a single source authorization to enter into this three-year agreement as Esri is a unique platform and does not issue agreements through value added resellers (VARs). All contracts are negotiated directly with Esri staff, requiring a single source approach to procuring their GIS services and products. Under the updated terms of Esri’s local government enterprise agreements, the proposed annual cost for an ELA is determined by our City population. The

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agreement covers FY 2026-27 through FY 2028-29 with a total cost of $541,200 paid at annual rate of $180,400.

FISCAL IMPACT:

Sufficient appropriation is available in the FY 2026-27 budget. Future costs will be included in annual budget development.

Account No. Funding Source Description Amount
F001|CC209|SC2107 General Fund Contract Services -
Software Services $76,000
F100|CC202|SC2107 Assessment District
Administration Fund
Contract Services -
Software Services $46,800
F290|CC601|SC2107 Library Fund Contract Services -
Software Services $3,600
F281|CC501|SC2107 Fire District Contract Services -
Software Services $27,000
F705|CC304|SC2107 Rancho Cucamonga
Municipal Utility
Contract Services -
Software Services $27,000
Total Budget$180,400
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

This item addresses City Council’s Value for the relentless pursuit of improvement.

ATTACHMENTS:

Attachment 1 – ESRI CO #2026-070
Attachment 2 – ESRI Single Source Form and Memo

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Quotation # Q-564970
Date: January 7, 2026
Environmental Systems Research Institute, Inc.
380 New York St
Redlands, CA 92373-8100
Phone: (909) 793-2853
DUNS Number: 06-313-4175 CAGE Code: 0AMS3
Customer # 61 Contract #
City of Rancho Cucamonga
Innovation & Technology Dept
10500 Civic Center Dr
Rancho Cucamonga, CA 91730-3801
To expedite your order, please attach a copy of ATTENTION: Steve Lawdis this quotation to your purchase order. PHONE: 909-774-2578 Quote is valid from: 1/7/2026 To: 4/7/2026 EMAIL: [email protected] Material Qty Term Unit Price Total
193209 1 Year 1 $180,400.00 $180,400.00
Populations of 150,001 to 250,000 Small Government Enterprise Agreement Annual Subscription 193209 1 Year 2 $180,400.00 $180,400.00
Populations of 150,001 to 250,000 Small Government Enterprise Agreement Annual Subscription 193209 1 Year 3 $180,400.00 $180,400.00
Populations of 150,001 to 250,000 Small Government Enterprise Agreement Annual Subscription Subtotal: $541,200.00
Sales Tax: $0.00
Estimated Shipping and Handling (2 Day Delivery): $0.00 Contract Price Adjust: $0.00
Total: $541,200.00
Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.

For questions contact:

John Garrido
Email:
[email protected]
Phone:
909-793-2853 x3580
The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement with Esri. If no such agreement covers any item quoted, then Esri’s standard terms and conditions found at https://go.esri.com/MAPS apply to your purchase of that item. If any item is quoted with a multi-year payment schedule, Esri may invoice at least 30 days in advance of each anniversary date without the issuance or a Purchase Order, and Customer is required to make all payments without right of cancellation. Third-party data sets included in a quotation as separately licensed items will only be provided and invoiced if Esri is able to provide such data and will be subject to the applicable third-party's terms and conditions. If Esri is unable to provide any such data set, Customer will not be responsible for any further payments for the data set. US Federal government entities and US government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri’s GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply
to some US state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri’s offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin for customers located in the USA.

GARRIDOJ This offer is limited to the terms and conditions incorporated and attached herein.

City of Rancho Cucamonga

CONTRACT N
UMBER
2026-070
ATTACHMENT 1

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Quotation # Q-564970
Date: January 7, 2026
Environmental Systems Research Institute, Inc.
380 New York St
Redlands, CA 92373-8100
Phone: (909) 793-2853
DUNS Number: 06-313-4175 CAGE Code: 0AMS3
Customer # 61 Contract #
City of Rancho Cucamonga
Innovation & Technology Dept
10500 Civic Center Dr
Rancho Cucamonga, CA 91730-3801
To expedite your order, please attach a copy of ATTENTION: Steve Lawdis this quotation to your purchase order. PHONE: 909-774-2578 Quote is valid from: 1/7/2026 To: 4/7/2026 EMAIL: [email protected] _________________________________________________________________________________________________________________________________ If you have made ANY alterations to the line items included in this quote and have chosen to sign the quote to indicate your acceptance, you must fax Esri the signed quote in its entirety in order for the quote to be accepted. You will be contacted by your Customer Service Representative if additional information is required to complete your request.

If your organization is a US Federal, state, or local government agency; an educational facility; or a company that will not pay an invoice without having issued a formal purchase order, a signed quotation will not be accepted unless it is accompanied by your purchase order.

In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g. MPA, ELA, SmartBuy, GSA, BPA) on your ordering document.

BY SIGNING BELOW, YOU CONFIRM THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION, AND YOU ARE AUTHORIZING ESRI TO ISSUE AN INVOICE FOR THE ITEMS INCLUDED IN THE ABOVE QUOTE IN THE AMOUNT OF $___________, PLUS SALES TAXES IF APPLICABLE. DO NOT USE THIS FORM IF YOUR ORGANIZATION WILL NOT HONOR AND PAY ESRI'S INVOICE WITHOUT ADDITIONAL AUTHORIZING PAPERWORK.

Please check one of the following:
___ I agree to pay any applicable sales tax.
___ I am tax exempt, please contact me if exempt information is not currently on file with Esri. ___________________________________________ ________________________ Signature of Authorized Representative Date
___________________________________________
Name (Please Print)
___________________________________________
Title
_________________________________________________________________________________________________________________________________ The quotation information is proprietary and may not be copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (Esri).

Any estimated sales and/or use tax reflected on this quote has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state tax directly, then prior to invoicing, your organization must provide Esri with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction.

Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.

For questions contact:

GARRIDOJ This offer is limited to the terms and conditions incorporated and attached herein.

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Esri Use Only:

Cust. Name
Cust. #
PO #
Esri Agreement #

Page 1 of 6 ends

SMALL ENTERPRISE AGREEMENT

COUNTY AND MUNICIPALITY GOVERNMENT
(E214-6)

This Agreement is by and between the organization identified in the Quotation (“Customer”) and Environmental Systems Research Institute, Inc. (“Esri”).

This Agreement sets forth the terms for Customer’s use of Products and incorporates by reference (i) the Quotation and (ii) the Master Agreement. Should there be any conflict between the terms and conditions of the documents that comprise this Agreement, the order of precedence for the documents shall be as follows: (i) the Quotation, (ii) this Agreement, and (iii) the Master Agreement. This Agreement shall be governed by and construed in accordance with the laws of the state in which Customer is located without reference to conflict of laws principles, and the United States of America federal law shall govern in matters of intellectual property. The modifications and additional rights granted in this Agreement apply only to the Products listed in Table A.

Table A
List of Products
Uncapped Quantities (annual subscription)
ArcGIS Enterprise Software and Extensions
ArcGIS Enterprise (Advanced and Standard)
ArcGIS Monitor
ArcGIS Enterprise Extensions: ArcGIS 3D Analyst, ArcGIS Spatial Analyst, ArcGIS Geostatistical Analyst, ArcGIS
Network Analyst, ArcGIS Data Reviewer

ArcGIS Enterprise Additional Capability Servers
ArcGIS Image Server

ArcGIS Online User Types
ArcGIS Online Viewer User Type

ArcGIS Enterprise User Types
ArcGIS Enterprise Viewer User Type

Capped Quantities (annual subscription)
ArcGIS Online User Types ArcGIS Enterprise User Types
ArcGIS Online Contributor User Type 100 ArcGIS Enterprise Contributor User Type 100 ArcGIS Online Mobile Worker User Type 300 ArcGIS Enterprise Mobile Worker User Type 300 ArcGIS Online Creator User Type 300 ArcGIS Enterprise Creator User Type 300 ArcGIS Online Professional User Type 70 ArcGIS Enterprise Professional User Type 70 ArcGIS Online Professional Plus User Type 70 ArcGIS Enterprise Professional Plus User Type 70 ArcGIS Pro (Add-on Apps) for ArcGIS Online Creator or
Professional User Type
ArcGIS Pro (Add-on Apps) for ArcGIS Enterprise
Creator or Professional User Type
ArcGIS 3D Analyst, ArcGIS Data Reviewer,
ArcGIS Geostatistical Analyst, ArcGIS Network
Analyst, ArcGIS Publisher, ArcGIS Spatial
Analyst, ArcGIS Workflow Manager, ArcGIS
Image Analyst
70 each
ArcGIS 3D Analyst, ArcGIS Data Reviewer,
ArcGIS Geostatistical Analyst, ArcGIS Network
Analyst, ArcGIS Publisher, ArcGIS Spatial
Analyst, ArcGIS Workflow Manager, ArcGIS
Image Analyst
70 each
ArcGIS Online Apps and Other ArcGIS Enterprise Apps and Other ArcGIS Location Sharing for ArcGIS Online 70 ArcGIS Location Sharing for ArcGIS Enterprise 70 ArcGIS Online Service Credits 175,000 ArcGIS Advanced Editing User Type Extension for ArcGIS Enterprise 100

Other Benefits
Number of Esri User Conference registrations provided annually 5 Number of Tier 1 Help Desk individuals authorized to call Esri 5 Five percent (5%) discount on all individual commercially available instructor-led training classes at Esri facilities purchased outside this Agreement

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Customer may accept this Agreement by signing and returning the whole Agreement with (i) the Quotation attached, (ii) a purchase order, or (iii) another document that matches the Quotation and references this Agreement (“Ordering Document”). ADDITIONAL OR CONFLICTING TERMS IN CUSTOMER’S PURCHASE

ORDER OR OTHER DOCUMENT WILL NOT APPLY, AND THE TERMS OF THIS AGREEMENT WILL GOVERN. This Agreement is effective as of the date of Esri’s receipt of an Ordering Document, unless otherwise agreed to by the parties (“Effective Date”).

Term of Agreement: Three (3) years

This Agreement supersedes any previous agreements, proposals, presentations, understandings, and arrangements between the parties relating to the licensing of the Products. Except as provided in Article 4— Product Updates, no modifications can be made to this Agreement.

Accepted and Agreed:

(Customer)

By:

Authorized Signature

Printed Name:

Title:

Date:

CUSTOMER CONTACT INFORMATION

Contact: Telephone:

Address: Fax:

City, State, Postal Code: E- mail:

Country:

Quotation Number (if applicable):

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1.0—ADDITIONAL DEFINITIONS

In addition to the definitions provided in the Master
Agreement, the following definitions apply to this
Agreement:

“Case” means a failure of the Software or Online
Services to operate according to the Documentation
where such failure substantially impacts operational
or functional performance.

“Deploy”, “Deployed” and “Deployment” mean to
redistribute and install the Products and related
Authorization Codes within Customer’s
organization(s).

“Fee” means the fee set forth in the Quotation.

“Maintenance” means Tier 2 Support, Product
updates, and Product patches provided to Customer
during the Term of Agreement.

“Master Agreement” means the applicable master
agreement for Esri Products incorporated by this
reference that is (i) found at https://www.esri.com/en- us/legal/terms/full-master-agreement and available in
the installation process requiring acceptance by
electronic acknowledgment or (ii) a signed Esri
master agreement or license agreement that
supersedes such electronically acknowledged
master agreement.

“Product(s)” means the products identified in
Table A—List of Products and any updates to the list
Esri provides in writing.

“Quotation” means the offer letter and quotation
provided separately to Customer.

“Technical Support” means the technical
assistance for attempting resolution of a reported
Case through error correction, patches, hot fixes,
workarounds, replacement deliveries, or any other
type of Product corrections or modifications.

“Tier 1 Help Desk” means Customer’s point of
contact(s) to provide all Tier 1 Support within
Customer’s organization(s).

“Tier 1 Support” means the Technical Support
provided by the Tier 1 Help Desk.

“Tier 2 Support” means the Esri Technical Support
provided to the Tier 1 Help Desk when a Case
cannot be resolved through Tier 1 Support.

2.0—ADDITIONAL GRANT OF LICENSE

2.1 Grant of License. Subject to the terms and
conditions of this Agreement, Esri grants to
Customer a personal, nonexclusive,
nontransferable license solely to use, copy, and
Deploy quantities of the Products listed in
Table A—List of Products for the Term of
Agreement (i) for the applicable Fee and (ii) in
accordance with the Master Agreement.

2.2 Consultant Access. Esri grants Customer the
right to permit Customer’s consultants or
contractors to use the Products exclusively for
Customer’s benefit. Customer will be solely
responsible for compliance by consultants and
contractors with this Agreement and will ensure
that the consultant or contractor discontinues
use of Products upon completion of work for
Customer. Access to or use of Products by
consultants or contractors not exclusively for
Customer’s benefit is prohibited. Customer may
not permit its consultants or contractors to install
Software or Data on consultant, contractor, or
third-party computers or remove Software or
Data from Customer locations, except for the
purpose of hosting the Software or Data on
Contractor servers for the benefit of Customer.

3.0—TERM, TERMINATION, AND EXPIRATION

3.1 Term. This Agreement and all licenses
hereunder will commence on the Effective Date
and continue for the duration identified in the
Term of Agreement, unless this Agreement is
terminated earlier as provided herein. Customer
is only authorized to use Products during the
Term of Agreement. For an Agreement with a
limited term, Esri does not grant Customer an
indefinite or a perpetual license to Products.

3.2 No Use upon Agreement Expiration or
Termination. All Product licenses, all
Maintenance, and Esri User Conference
registrations terminate upon expiration or
termination of this Agreement.

3.3 Termination for a Material Breach. Either party
may terminate this Agreement for a material
breach by the other party. The breaching party
will have thirty (30) days from the date of written
notice to cure any material breach.

3.4 Termination for Lack of Funds. For an
Agreement with government or government-

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owned entities, either party may terminate this
Agreement before any subsequent year if
Customer is unable to secure funding through
the legislative or governing body’s approval
process.

3.5 Follow-on Term. If the parties enter into
another agreement substantially similar to this
Agreement for an additional term, the effective
date of the follow-on agreement will be the day
after the expiration date of this Agreement.

4.0—PRODUCT UPDATES

4.1 Future Updates. Esri reserves the right to
update the list of Products in Table A—List of
Products by providing written notice to
Customer. Customer may continue to use all
Products that have been Deployed, but support
and upgrades for deleted items may not be
available. As new Products are incorporated into
the standard program, they will be offered to
Customer via written notice for incorporation into
the Products schedule at no additional charge.

Customer’s use of new or updated Products
requires Customer to adhere to applicable
additional or revised terms and conditions in the
Master Agreement.

4.2 Product Life Cycle. During the Term of
Agreement, some Products may be retired or
may no longer be available to Deploy in the
identified quantities. Maintenance will be subject
to the individual Product Life Cycle Support
Status and Product Life Cycle Support Policy,
which can be found at
https://support.esri.com/en/other-
resources/product-life-cycle. Updates for
Products in the mature and retired phases may
not be available. Customer may continue to use
Products already Deployed, but Customer will
not be able to Deploy retired Products.

5.0—MAINTENANCE

The Fee includes standard maintenance benefits
during the Term of Agreement as specified in the
most current applicable Esri Maintenance and
Support Program document (found at
https://www.esri.com/en-
us/legal/terms/maintenance). At Esri’s sole
discretion, Esri may make patches, hot fixes, or
updates available for download. No Software other
than the defined Products will receive Maintenance.

Customer may acquire maintenance for other
Software outside this Agreement.

a. Tier 1 Support

1. Customer will provide Tier 1 Support
through the Tier 1 Help Desk to all
Customer’s authorized users.

2. The Tier 1 Help Desk will be fully trained in
the Products.

3. At a minimum, Tier 1 Support will include
those activities that assist the user in
resolving how-to and operational questions
as well as questions on installation and
troubleshooting procedures.

4. The Tier 1 Help Desk will be the initial point
of contact for all questions and reporting of a
Case. The Tier 1 Help Desk will obtain a full
description of each reported Case and the
system configuration from the user. This
may include obtaining any customizations,
code samples, or data involved in the Case.

5. If the Tier 1 Help Desk cannot resolve the
Case, an authorized Tier 1 Help Desk
individual may contact Tier 2 Support. The
Tier 1 Help Desk will provide support in such
a way as to minimize repeat calls and make
solutions to problems available to
Customer’s organization.

6. Tier 1 Help Desk individuals are the only
individuals authorized to contact Tier 2
Support. Customer may change the Tier 1
Help Desk individuals by written notice to
Esri.

b. Tier 2 Support

1. Tier 2 Support will log the calls received
from Tier 1 Help Desk.

2. Tier 2 Support will review all information
collected by and received from the Tier 1
Help Desk including preliminary documented
troubleshooting provided by the Tier 1 Help
Desk when Tier 2 Support is required.

3. Tier 2 Support may request that Tier 1 Help
Desk individuals provide verification of
information, additional information, or
answers to additional questions to

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supplement any preliminary information
gathering or troubleshooting performed by
Tier 1 Help Desk.

4. Tier 2 Support will attempt to resolve the
Case submitted by Tier 1 Help Desk.

5. When the Case is resolved, Tier 2 Support
will communicate the information to Tier 1
Help Desk, and Tier 1 Help Desk will
disseminate the resolution to the user(s).

6.0—ENDORSEMENT AND PUBLICITY

This Agreement will not be construed or interpreted
as an exclusive dealings agreement or Customer’s
endorsement of Products. Either party may publicize
the existence of this Agreement.

7.0—ADMINISTRATIVE REQUIREMENTS

7.1 OEM Licenses. Under Esri’s OEM or Solution
OEM programs, OEM partners are authorized to
embed or bundle portions of Esri products and
services with their application or service. OEM
partners’ business model, licensing terms and
conditions, and pricing are independent of this
Agreement. Customer will not seek any discount
from the OEM partner or Esri based on the
availability of Products under this Agreement.

Customer will not decouple Esri products or
services from the OEM partners’ application or
service.

7.2 Annual Report of Deployments. At each
anniversary date and ninety (90) calendar days
prior to the expiration of this Agreement,
Customer will provide Esri with a written report
detailing all Deployments. Upon request,
Customer will provide records sufficient to verify
the accuracy of the annual report.

8.0—ORDERING, ADMINISTRATIVE

PROCEDURES, DELIVERY, AND

DEPLOYMENT

8.1 Orders, Delivery, and Deployment

a. Upon the Effective Date, Esri will invoice
Customer and provide Authorization Codes to
activate the nondestructive copy protection
program that enables Customer to download,
operate, or allow access to the Products. If this
is a multi-year Agreement, Esri may invoice the
Fee up to thirty (30) calendar days before the
annual anniversary date for each year.

b. Undisputed invoices will be due and payable
within thirty (30) calendar days from the date of
invoice. Esri reserves the right to suspend
Customer’s access to and use of Products if
Customer fails to pay any undisputed amount
owed on or before its due date. Esri may charge
Customer interest at a monthly rate equal to the
lesser of one percent (1.0%) per month or the
maximum rate permitted by applicable law on
any overdue fees plus all expenses of collection
for any overdue balance that remains unpaid
ten (10) days after Esri has notified Customer of
the past-due balance.

c. Esri’s federal ID number is 95-2775-732.

d. If requested, Esri will ship backup media to the
ship-to address identified on the Ordering
Document, FOB Destination, with shipping
charges prepaid. Customer acknowledges that
should sales or use taxes become due as a
result of any shipments of tangible media, Esri
has a right to invoice and Customer will pay any
such sales or use tax associated with the receipt
of tangible media.

8.2 Order Requirements. Esri does not require
Customer to issue a purchase order. Customer
may submit a purchase order in accordance with
its own process requirements, provided that if
Customer issues a purchase order, Customer
will submit its initial purchase order on the
Effective Date. If this is a multi-year Agreement,
Customer will submit subsequent purchase
orders to Esri at least thirty (30) calendar days
before the annual anniversary date for each
year.

a. All orders pertaining to this Agreement will be
processed through Customer’s centralized point
of contact.

b. The following information will be included in
each Ordering Document:

(1) Customer name; Esri customer number, if
known; and bill-to and ship-to addresses
(2) Order number
(3) Applicable annual payment due

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9.0—MERGERS, ACQUISITIONS, OR

DIVESTITURES

If Customer is a commercial entity, Customer will
notify Esri in writing in the event of (i) a
consolidation, merger, or reorganization of Customer
with or into another corporation or entity;
(ii) Customer’s acquisition of another entity; or (iii) a transfer or sale of all or part of Customer’s
organization (subsections i, ii, and iii, collectively
referred to as “Ownership Change”). There will be
no decrease in Fee as a result of any Ownership
Change.

9.1 If an Ownership Change increases the
cumulative program count beyond the maximum
level for this Agreement, Esri reserves the right
to increase the Fee or terminate this Agreement
and the parties will negotiate a new agreement.

9.2 If an Ownership Change results in transfer or
sale of a portion of Customer’s organization, that
portion of Customer’s organization will transfer
the Products to Customer or uninstall, remove,
and destroy all copies of the Products.

9.3 This Agreement may not be assigned to a
successor entity as a result of an Ownership
Change unless approved by Esri in writing in
advance. If the assignment to the new entity is
not approved, Customer will require any
successor entity to uninstall, remove, and
destroy the Products. This Agreement will
terminate upon such Ownership Change.

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CITY OF RANCHO CUCAMONGA

SINGLE/SOLE SOURCE JUSTIFICATION
FOR PURCHASES $8,500 AND ABOVE
The below information is provided in support of my Department requesting approval for a single/sole source. Outside of a duly declared emergency, the time to develop a statement of work or specifications is not in itself justification for single or sole source.

Vendor:________________________________________Date: __________________ Commodity/Service:_____________________________________________________ Estimated expenditure: __________________Your Name: ______________________ Extent of market search conducted: ________________________________________ _____________________________________________________________________ Price Reasonableness:__________________________________________________ Does moving forward on this product/service further obligate the City to future similar contract actual arrangements? _____________________________________________ _____________________________________________________________________ DEFINITIONS:

SINGLE SOURCE – a transaction with a business entity that is chosen, without competition, from among two or more business entities capable of supplying or providing the goods or services that meet the specified need.

SOLE SOURCE - A transaction with the only business entity capable of supplying or providing the goods or services that meet the specified need.

This is a Single Source THIS IS A SOLE SOURCE PURCHASE (check one).

1. _______ SINGLE/SOLE SOURCE REQUEST IS FOR THE ORIGINAL MANUFACTURER, THERE ARE NO REGIONAL DISTRIBUTORS. (Item no. 3 also must also be completed).

2. _______ THE PARTS/EQUIPMENT ARE NOT INTERCHANGEABLE WITH SIMILAR PARTS OF ANOTHER MANUFACTURER. (Explain in separate memorandum).

ATTACHMENT 2

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Single/Sole Source Justification Form

Page 2 ends

05/23/2024

3. _______ THIS IS THE ONLY KNOWN ITEM OR SERVICE THAT WILL MEET THE

SPECIALIZED NEEDS OF THIS DEPARTMENT OR PERFORM THE INTENDED FUNCTION. (Attach memorandum with details of specialized function or application).

4. _______ UNIQUE FEATURES OF THE SUPPLY/SERVICE BEING REQUESTED. THERE IS NO ALTERNATIVE SUPPLIER. (Attach memorandum with reasons why these unique features are and what benefit the City will accrue.)

5. _______ THE PARTS/EQUIPMENT ARE REQUIRED FROM THIS SOURCE TO PERMIT STANDARDIZATION (Attach memorandum describing basis for standardization request).

6. _______ NONE OF THE ABOVE APPLY. A DETAILED EXPLANATION AND JUSTIFICATION

FOR THIS SINGLE/SOLE SOURCE REQUEST IS CONTAINED IN ATTACHED MEMORANDUM.

Department Head: ____________________________ Department: _______________________

APPROVED

APPROVED WITH CONDITION/S

DISAPPROVE
Comments:_______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ $5,000 - $49,999
APPROVED BY PURCHASING MANAGER: ____________________________Date: __________ $50,000 - $150,000
APPROVED BY CITY MANAGER: ____________________________Date: __________ $150,000 AND OVER
See comments above by Purchasing Division, attach to Council Request CITY COUNCIL ACTION: ____________________________________________Date: __________

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DATE: April 27, 2026 TO: Ruth Cain, Procurement Manager FROM: Behrang Abadi, Director of Innovation and Technology SUBJECT:Single Source Justification for ESRI Enterprise License Agreement (ELA) In 2014, the City entered into an enterprise license agreement with ESRI of Redlands, California that replaced all transactional licenses for individual services and products with a single comprehensive service agreement providing access to desktop, server, and cloud-based products and services from ESRI. This agreement provides the City with a cross-departmental spatial data management platform that directly supports several applications and services as well as indirectly supporting several accompanying enterprise platforms such as Accela Land Management, HDL Business Licensing, GoGov Apps, and Chameleon services. Continuation of the ESRI ELA is a core critical service for the City, providing the framework and base data for multiple internal and public facing services. DoIT recommends entering into a Single Source agreement with ESRI for continued GIS products and services. ESRI does not issue agreements through value added resellers (VARs). All contracts are negotiated directly with ESRI staff, requiring a single source approach to procuring their GIS services and products. Under the updated terms of ESRI’s Small Local Government Enterprise Agreements, the proposed annual cost for an ELA based on our City population is $180,400 per year. Staff have negotiated a flat rate for the three-year term so no additional cost increases will be absorbed during the agreement.

MEMORANDUM

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DATE: June 17, 2026
TO: Mayor and Members of the City Council
FROM: Elisa C. Cox, City Manager
INITIATED BY: Peter Castro, Deputy City Manager
Maritza Martinez, Public Works Services Director
Daniel Akers, Public Works Services Deputy Director
Hank Merenda, Parks and Landscape Superintendent
Marissa Ostos, Management Analyst III
SUBJECT: Consideration of Amendment No. 1 to Contract No. 2025-115 with Mariposa Landscapes, Inc. for PD-85 Parks Landscape and Irrigation Maintenance in an Amount Not to Exceed $ 338,670 for FY 2026-27. (CITY)
RECOMMENDATION:

Staff recommends the City Council approve Amendment No. 1 to contract CO 2025-115 with Mariposa Landscapes, Inc., extending the term of the contract to June 30, 2027 in an amount not to exceed $338,670 for FY 2026-27.

BACKGROUND:

The Public Works Services Department and the Procurement Division routinely issue requests for proposals to ensure vendor services remain competitive. On September 16, 2025, City Council awarded a competitively bid contract (CO 2025-115) for PD-85 Parks Landscape and Irrigation Maintenance to Mariposa Landscapes, Inc., of Irwindale, California, effective October 1, 2025 for a one (1) year term with an option to renew in one (1) year increments up to a total of six (6) additional years through June 30, 2032. Currently, all sites are maintained at Service Level C. If approved, Amendment No. 1 to contract CO 2025-115 will extend the term of the contract to June 30, 2027, with a 3.2% rate increase for routine (cyclically scheduled) maintenance and as needed “extra work” line items. A copy of this agreement is available in the City Clerk’s Office.

ANALYSIS:

Mariposa Landscapes, Inc., has submitted a Letter of Intent expressing their desire to continue providing service to the City of Rancho Cucamonga during FY 2026-27. Mariposa Landscapes, Inc., is requesting a 3.2% rate increase for routine (cyclically scheduled) maintenance and as needed “extra work” line items to cover increases in labor, material, and fuel costs.

Mariposa Landscapes, Inc., continues to meet the services needs of the City and staff recommends the City Council approve the renewal of contract CO 2025-115 effective July 1, 2026 and approve the spending limit of $338,670 for FY 2026-27.

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3 5
0 1
FISCAL IMPACT:

Appropriation will be requested in the recommended FY 2026-27 budget for PD-85 Parks Landscape and Irrigation Maintenance in the following accounts:

Account Number Funding Source Description Amount
F848 CC319 SC2105 PD-85 Red Hill and Heritage Parks $338,670 The contract spending limit of $338,670 is based on landscape and irrigation maintenance during the period of July 1, 2026 through June 30, 2027.

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addresses the City Council’s core values of a safe and healthy community for all, while providing high quality outdoor spaces.

ATTACHMENTS:

Attachment 1 - Amendment No. 1

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Initials

Page 1 of 2 ends

AMENDMENT NO. 1
to
Agreement (CO 2025-115)
between
Mariposa Landscapes Inc. (hereinafter Contractor)
and
City of Rancho Cucamonga (hereinafter “City”)
This Amendment N
o. 1 will serve to amend the Professional Services Agreement (hereinafter “Agreement”), CO# 2025-115 to incorporate the following:

RECITALS
A. City and Contractor entered into the Agreement on September 16, 2025 pursuant to which Contractor is in the business of performing PD-85 Parks Landscape and Irrigation Maintenance and B. Customer and Contractor desire to set forth in this Amendment Number One (1) certain modifications to the Agreement, and
C. In all other respects, the Agreement, as amended shall control the relationship between the Parties.

NOW, THEREFORE, in consideration of the Recitals and for other goods and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

Item 1: The term of the agreement is hereby extended an additional year to June 30, 2027 in an amount that shall not exceed $338,667.24 for landscape, irrigation, daily trash, and air sw eep maintenance services during the period of July 1, 2026 through June 30, 2027.

Said extension wi ll be in accordance with the Contractor’s le tter of intent dated April 7, 2026, attached hereto as Exhibit A.

Item 2: Increase unit costs for routine landscape maintenance services, effective July 1, 2026 by 3.2%.

All other Terms and Conditions of the original Agreement CO 2025-115 will remain in full effect.

IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment
by way of e-signature by both parties and on the date indicated below. Please electronically sign through Docusign no later than June 24, 2026. The Contractor will be provided one (1) fully executed copy of the Amendment once all e-signatures are obtained.

Mariposa Landscapes Inc.

By:

Name Date
City of Rancho Cucamonga
By:

Name Date
Title Title
City of Rancho Cucamonga

CONTRACT NUMBER
2025-115
ATTACHMENT 1

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Initials

Page 2 of 2 ends

By:

Name Date
By:

Name Date
Title
(
two signatures required if corporation)
Title

Page 308 ends

1-800-794-9458 www.mariposa-ca.com CSLB #592268 We Create and Maintain Beautiful Landscapes Where People Live, Work, and Play April 7, 2026
Marissa Ostos
Management Analyst III
Public Works
City of Rancho Cucamonga
RE: Landscape Maintenance Contract Extension Renewal for PD-85PARKS LANDSCAPE AND IRRIGATION MAINTENANCE per Agreement #2025-115
Dear Ms. Marissa,
This letter will serve as a request to extend our current landscape maintenance contract agreement for an additional year of service starting July 1st, 2026, and ending June 30th, 2027.

Mariposa Landscapes Inc. would like to hereby request a 3.2% CPI (Consumer Price Index) based increase, to be equally applied to the current contract price and extra work rates. The increase requested is based on the most recent publication for the month of January 2026 for the Riverside-San Bernardino-Ontario area. If granted the increase will become effective July 1st, 2026. The current monthly compensation of $27,347.16 will increase to $28,222.27 We appreciate the opportunity to continue providing quality landscape maintenance services to the City of Rancho Cucamonga. Mariposa Landscape Inc. values this partnership and looks forward to continuing our working relationship.

Best Regards,
Brian Clements
Branch Manager
📞 | (909) 506-9031
✉ | [email protected]
🌐 | www.mariposa-ca.com
Exhibit A

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DATE: June 17, 2026
TO: Mayor and Members of the City Council
FROM: Elisa C. Cox, City Manager
INITIATED BY: Peter Castro, Deputy City Manager
Maritza Martinez, Public Works Services Director
Daniel Akers, Public Works Services Deputy Director
Hank Merenda, Parks and Landscape Superintendent
Marissa Ostos, Management Analyst III
SUBJECT: Consideration of Amendment No. 1 to Contract No. 2025-113 with Mariposa Landscapes, Inc. for LMD-1 Parks, Landscape and Maintenance in an Amount Not to Exceed $ 372,290 for FY 2026-27. (CITY)
RECOMMENDATION:

Staff recommends the City Council approve Amendment No. 1 to contract CO 2025-113 with Mariposa Landscapes, Inc., extending the term of the contract to June 30, 2027 in an amount not to exceed $372,290 for FY 2026-27.

BACKGROUND:

The Public Works Services Department and the Procurement Division routinely issue requests for proposals to ensure vendor services remain competitive. On September 16, 2025, City Council awarded a competitively bid contract (CO 2025-113) for LMD-1 Parks, Landscape and Maintenance to Mariposa Landscapes, Inc., of Irwindale, California, effective October 1, 2025 for a one (1) year term with an option to renew in one (1) year increments up to a total of six (6) additional years through June 30, 2032. Currently, all sites are maintained at Service Level C. If approved, Amendment No. 1 to contract CO 2025-113 will extend the term of the contract to June 30, 2027, with a 3.2% rate increase for routine (cyclically scheduled) maintenance and as needed “extra work” line items. A copy of this agreement is available in the City Clerk’s Office.

ANALYSIS:

Mariposa Landscapes, Inc., continues to meet the services needs of the City and staff recommends the City Council approve the renewal of contract CO 2025-113 effective July 1, 2026 and approve the spending limit of $372,290 for FY 2026-27.

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3 5
0 3
FISCAL IMPACT:

Appropriation will be requested in the recommended FY 2026-27 proposed budget for Council review in the following:

Account Number Funding Source Description Amount
F130 CC319 SC2106 LMD-1 Landscape Maintenance District 1 $372,290 COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addresses the City Council’s core values of a safe and healthy community for all, while providing high quality outdoor spaces.

ATTACHMENTS:

Attachment 1 - Amendment No. 1

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Initials

Page 1 of 2 ends

AMENDMENT NO. 1
to
Agreement (CO 2025-113)
between
Mariposa Landscapes Inc. (hereinafter Contractor)
and
City of Rancho Cucamonga (hereinafter “City”)
This Ame
ndment No. 1 will serve to amend the Professional Services Agreement (hereinafter “Agreement”), CO# 2025-113 to incorporate the following:

RECITALS
A. City and Contractor entered into the Agreement on September 16, 2025 pursuant to which Contractor is in the business of performing LMD-1 Parks Landscape and Maintenance and B. Customer and Contractor desire to set forth in this Amendment Number One (1) certain modifications to the Agreement, and
C. In all other respects, the Agreement, as amended shall control the relationship between the Parties.

NOW, THEREFORE, in consideration of the Recitals and for other goods and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

Item 1: The term of the agreement is hereby extended an additional year to June 30, 2027 in an amount that shall not exceed $372,285.84 for landscape, irrigation, daily trash, and air sweep maintenance services during the period of July 1, 2026 through June 30, 2027.

Said extension wi ll be in accordance with the Co ntractor’s letter of intent dated April 7, 2026, attached hereto as Exhibit A.

Item 2: Increase unit costs for routine landscape maintenance services, effective July 1, 2026 by 3.2% per Contractor’s request.

All other Terms and Conditions of the original Agreement CO 2025-113 will remain in full effect.

IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of e-signature by both parties and on the date indicated below. Please electronically sign through Docusign no later than June 24, 2026. The Contractor will be provided one (1) fully executed copy of the Amendment once all e-signatures are obtained.

Mariposa Landscapes Inc.

By:

Name Date
City of Rancho Cucamonga
By:

Name Date
Title Title
City of Rancho Cucamonga

CONTRACT NUMBER
2025-113
ATTACHMENT 1

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Initials

Page 2 of 2 ends

By
:

Name Date
By:

Name Date
T
itle
(two signatures required if corporation)
Title

Page 313 ends

1-800-794-9458 www.mariposa-ca.com CSLB #592268 We Create and Maintain Beautiful Landscapes Where People Live, Work, and Play April 7, 2026
Marissa Ostos
Management Analyst III
Public Works
City of Rancho Cucamonga
RE: Landscape Maintenance Contract Extension Renewal for LMD-1 PARKS LANDSCAPE AND MAINTENANCE Agreement #2025-113
Dear Ms. Marissa,
This letter will serve as a request to extend our current landscape maintenance contract agreement for an additional year of service starting July 1st, 2026, and ending June 30th, 2027.

Mariposa Landscapes Inc. would like to hereby request a 3.2% CPI (Consumer Price Index) based increase, to be equally applied to the current contract price and extra work rates. The increase requested is based on the most recent publication for the month of January 2026 for the Riverside-San Bernardino-Ontario area. If granted the increase will become effective July 1st, 2026. The current monthly compensation of $30,061.84 will increase to $31,023.82 We appreciate the opportunity to continue providing quality landscape maintenance services to the City of Rancho Cucamonga. Mariposa Landscape Inc. values this partnership and looks forward to continuing our working relationship.

Best Regards,
Brian Clements
Branch Manager
📞 | (909) 506-9031
✉ | [email protected]
🌐 | www.mariposa-ca.com
Exhibit A

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DATE:June 17, 2026
TO:Mayor and Members of the City Council
FROM:Elisa C. Cox, City Manager
INITIATED BY: Mike McCliman, Assistant City Manager / Fire Chief Shane Adams, Fire Marshal
Darci Vogel, Fire Business Manager
SUBJECT: Consideration of Amendment No. 002 to the Professional Services Agreement with Inland Empire Property Services, Inc. for Weed and Fire Hazard Abatement Services in the Amount of $100,000 and Authorization to Appropriate $100,000 for Expense and Revenue. (FIRE) RECOMMENDATION:

Staff recommends the Fire Board:

1. Approve amendment No. 002 to the Professional Services Agreement, CO# FD 2024-014, with Inland Empire Property Services, Inc in the amount of $100,000 for weed and fire hazard abatement services; and

2. Authorize an appropriation of $100,000 to the Fire Fund (F281) for both expense and revenue.

BACKGROUND:

A City ordinance and Fire District resolution, approved on August 4, 2010, empowered the Fire District to manage weed and fire hazard abatement for the City and assess various fees related to the Weed and Fire Hazard Abatement Administration Program. Among the provisions in the ordinance is the ability of the Fire District to contract with companies that provide weed and fire hazard abatement services. These contract services are needed when property owners do not respond to the Fire District's notices to abate weed and fire hazards.

When a property owner fails to complete the required abatement, the Fire District engages the services of an approved contractor to provide the necessary abatement. The contractor bills the Fire District for the work that is completed. Upon satisfactory evidence that the work has been completed per the ordinance, the Fire District pays the contractor according to the terms of the PSA. The Fire District then bills the property owner for the cost of the abatement services plus an administrative fee that covers the staff time necessary to arrange the abatement and handle the documentation necessary to verify the work and generate the billing. If the property owner does not pay the Fire District for costs incurred, the Fire District places the costs on the tax roll for payment with the following property tax assessment.

Administering the Weed and Fire Hazard Abatement Program is cost-neutral because the payments made by the Fire District to the contractor are recovered in full either by the property owner paying the invoice prepared by the Fire District or having the invoice paid as a tax

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assessment. The staff time required to administer the Weed and Fire Hazard Abatement Program is fully recovered by the assessment of administrative fees approved by the Fire Board.

On December 18, 2024, the Fire District and Inland Empire Property Services, Inc. entered into Professional Services Agreement (PSA), CO# FD 2024-014, for weed and fire hazard abatement services in accordance with the price proposal submitted in Request for Proposal (RFP) #24/25- 008. The PSA set an annual not to exceed amount of $175,000 with a term of two (2) years with an option to renew for up to two (2), two (2) year extension terms, for a maximum total term of six (6) years.

On February 11, 2025, the Fire District approved contract Amendment No. 001 to add several bid line items that had been included in Inland Empire Property Services original proposed pricing but were inadvertently excluded from the Best and Final Offer (BAFO). The line items included hourly dozer work, debris and vegetation removal, and an administration fee.

ANALYSIS:

The costs for weed and fire hazard abatement services are somewhat predictable, however it is sometimes necessary to increase funding from season to season to pay the contractor for the additional work. Although the number of vacant and undeveloped parcels has remained largely unchanged over the past several years, an increasing number of these parcels have required the services of the Fire District's weed and fire hazard abatement contractor due to owners not performing work to the extent they have in the past. Additionally, the weather significantly affects the need for and amount of abatement each year. In years when spring and summer precipitation is low, fewer parcels need abatement in the fall. In years when winter rain is high, the vegetation grows very dense and tall. This requires additional work by the contractors to bring the parcels into compliance.

Staff has determined the need to increase the annual contract amount in order to pay final invoices for weed and fire hazard abatement services for current FY 2025-26. While weed abatement invoices remained within the contracted amount in FY 2024-25, the combined invoices for current year Fall and Spring weed abatement have exceeded the contract amount by approximately $85,000. The rise in weed abatement expenses is due to several factors, including an increase in the total number of parcels requiring abatement, increased work per parcel, and higher pricing that went into effect with the current contract.

Staff recommends that the Fire Board approve amendment No. 002 to the CO# FD 2024-014 with Inland Empire Property Services, Inc. to incorporate the following:

1. The parties will amend Section 3.1, Compensation, and increase the total not-to-exceed amount from $175,000 to a total not-to-exceed amount of $275,000.

All other Terms and Conditions of the original agreement will remain in full effect.

FISCAL IMPACT:

Weed and fire hazard abatement services is budgeted for $175,000 in FY 2025-26 for both expense and revenue. The total cost of the amendment is $100,000. Appropriations in the following accounts will be needed for the amendment:

Account No. Funding Source Description Amount
F281 CC506 SC2106 P0078 Fire Fund Contract Services $100,000.00 F281 CC501 RC4503 P0078 Fire Fund Inspection Fees $100,000.00

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Due to the cost recovery structure of the Weed and Fire Hazard Abatement Program, expended funds for the weed abatement contract will be fully recovered from the owners of the properties on which abatement services are completed.

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:

This item brings together portions of the Council's vision and core values by providing and nurturing a high quality of life and promoting and enhancing a safe and healthy community for all.

A robust weed and fire hazard abatement program improves the City's overall look when weeds and seasonal grasses are regularly and adequately maintained. Quality of life, safety, and health are improved as well-maintained undeveloped parcels are less likely to catch fire and threaten nearby homes or extend into the wildland-urban interface fire area of the City. Fewer grass and brush fires mean less smoke in the air, which improves the entire community's health.

ATTACHMENTS:

None.

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DATE: June 17, 2026
TO: Mayor and Members of the City Council
President and Members of the Board of Directors
FROM: Elisa C. Cox, City Manager
INITIATED BY: Mike McCliman, Assistant City Manager/Fire Chief Peter Castro, Deputy City Manager
Maritza Martinez, Public Works Services Director
Danny Akers, Public Works Services Deputy Director
Hank Merenda, Parks and Landscape Superintendent
Marissa Ostos, Management Analyst III
SUBJECT: Consideration of Amendment No. 2 to Contract No. 2025-114 with Mariposa Landscape, Inc. for Park Mowing and Facility Landscape Maintenance in the Amount of $928,830 for FY 2026-27. (CITY/FIRE) RECOMMENDATION:

Staff recommends the City Council AND Fire Board of the Rancho Cucamonga Fire Protection District approve Amendment No. 2 to contract CO 2025-114 with Mariposa Landscapes, Inc., extending the term of the contract to June 30, 2027 in an amount not to exceed $928,830.

BACKGROUND:

The Public Works Services Department and the Procurement Division routinely issue requests for proposals to ensure vendor services remain competitive. On September 3, 2025, City Council awarded a competitively bid contract (CO 2025-114) for Park Mowing and Facility Landscape Maintenance to Mariposa Landscapes, Inc. of Irwindale, California, effective October 1, 2025, for a one (1) year term with an option to renew in one (1) year increments up to a total of six (6) additional years through June 30, 2032.

Additionally, City Council approved Amendment No. 1 on November 19, 2025, to expand the scope of services to include 9/11 Memorial Park, increasing the contract amount by $38,900.

If approved, Amendment No. 2 to contract CO 2025-114 will extend the term of the contract to June 30, 2027, with a 3.2% rate increase for routine (cyclically scheduled) maintenance and as needed “extra work” line items. A copy of this agreement is available in the City Clerk’s Office.

ANALYSIS:

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Mariposa Landscapes, Inc., continues to meet the service needs of the City and staff recommends the City Council approve the renewal of contract CO 2025-114 effective July 1, 2026 and approve the spending limit of $928,830 for FY 2026-27. A copy of the proposed agreement is attached hereto.

FISCAL IMPACT:

Appropriation will be requested in the recommended FY 2026-2027 budget for Park Mowing and Facility Landscape Maintenance in several contract services line items. The contract spending limit of $928,830.00 includes a contingency for unforeseen work resulting from wind events or other emergencies. The requested appropriations are in the following accounts:

Account Numbers Funding Source Description Amount
F001 CC319 SC2105 General Fund Landscape and Parks General Fund $ 107,680.00 F001 CC319 SC2106 General Fund Landscape and Parks General Fund $ 200,000.00 F131 CC319 SC2105 LMD 2 Landscape Maintenance District 2 $ 50,000.00 F131 CC319 SC2106 LMD 2 Landscape Maintenance District 2 $ 88,540.00 F133 CC319 SC2106 LMD 3 Landscape Maintenance District 3 $ 12,000.00 F133 CC320 SC2106 LMD 3 Landscape Maintenance District 3 $ 55,730.00 F134 CC319 SC2105 LMD 4 Landscape Maintenance District 4 $ 35,000.00 F134 CC319 SC2106 LMD 4 Landscape Maintenance District 4 $ 105,210.00 F137 CC319 SC2105 LMD 7 Landscape Maintenance District 4 $ 8,000.00 F137 CC319 SC2106 LMD 7 Landscape Maintenance District 4 $ 12,280.00 F139 CC319 SC2105 LMD 9 Landscape Maintenance District 9 $ 20,000.00 F139 CC319 SC2106 LMD 9 Landscape Maintenance District 9 $ 11,370.00 F140 CC319 SC2106 LMD 10 Landscape Maintenance District 10 $ 12,830.00 F281 CC529 SC2106 Fire Fund Fire Stations $ 130,000.00 F868 CC319 SC2105 CFD 2000-03 Community Facilities District 2003-01 $ 28,000.00 F868 CC319 SC2106 CFD 2000-03 Community Facilities District 2003-01 $ 52,190.00 Total $ 928,830.00
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:

This item addresses the City Council’s core values of a safe and healthy community, while providing high quality outdoor spaces.

ATTACHMENTS:

Attachment 1 – Amendment No. 2

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Initials

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AMENDMENT NO. 2
to
Agreement (CO 2025-114)
between
Mariposa Landscapes Inc. (hereinafter Contractor)
and
City of Rancho Cucamonga (hereinafter “City”)
This Am
endment No. 2 will serve to amend the Professional Services Agreement (hereinafter “Agreement”), CO# 2025-114 to incorporate the following:

RECITALS
A. City and Contractor entered into the Agreement on September 3, 2025 pursuant to which Contractor is in the business of performing Park Mowing and Facility Landscape Maintenance and B. Customer and Contractor desire to set forth in this Amendment Number Two (2) certain modifications to the Agreement, and
C. In all other respects, the Agreement, as amended shall control the relationship between the Parties.

NOW, THEREFORE, in consideration of the Recitals and for other goods and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

Item 1: The term of the agreement is hereby extended an additional year to June 30, 2027 in an amount that shall not exceed $928,797.00 per FY 2026-27 for routine maintenance services and extra work during the period of July 1, 2026 through June 30, 2027.

Said extension will be in accordance with the Contractor’s letter of intent dated April 7, 2026, attached hereto as Exhibit A.

I
tem 2: Increase unit costs for routine landscape maintenance services, effective July 1, 2026 by 3.2%.

All other Terms and Conditions of the original Agreement CO 2025-114 will remain in full effect.

IN WITN
ESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of e- signature by both parties and on the date indicated below. Please electronically sign through Docusign no later than June 22, 2026. The Contractor will be provided one (1) fully executed copy of the Amendment once all e-signatures are obtained.

Maripos
a Landscapes Inc.

By:

Name Date
City of Rancho Cucamonga
By:

Mr. Dennis Michael Date
Title Mayor
ATTACHMENT 1 City of Rancho Cucam onga

CONTRACT NUMBER
2025-114

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Initials

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By:

Name Date
By:

Mike McCliman Date
Title
(t
wo signatures required if corporation)
Assistant City Manager/Fire Chief

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1-800-794-9458 www.mariposa-ca.com CSLB #592268 We Create and Maintain Beautiful Landscapes Where People Live, Work, and Play April 7, 2026
Marissa Ostos
Management Analyst III
Public Works
City of Rancho Cucamonga
RE: Landscape Maintenance Contract Extension Renewal for Park Mowing and Facility Landscape Maintenance Agreement #25/26-006
Dear Ms. Marissa,
This letter will serve as a request to extend our current landscape maintenance contract agreement for an additional year of service starting July 1st, 2026, and ending June 30th, 2027.

Mariposa Landscapes Inc. would like to hereby request a 3.2% CPI (Consumer Price Index) based increase, to be equally applied to the current contract price and extra work rates. The increase requested is based on the most recent publication for the month of January 2026 for the Riverside-San Bernardino-Ontario area. If granted the increase will become effective July 1st, 2026. The current monthly compensation of $51919.85 will increase to $53,581.29 We appreciate the opportunity to continue providing quality landscape maintenance services to the City of Rancho Cucamonga. Mariposa Landscape Inc. values this partnership and looks forward to continuing our working relationship.

Best Regards,
Brian Clements
Branch Manager
📞 | (909) 506-9031
✉ | [email protected]
🌐 | www.mariposa-ca.com

EXHIBIT A

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DATE: June 17, 2026
TO: Mayor and Members of the City Council
FROM: Elisa C. Cox, City Manager
INITIATED BY: Peter Castro, Deputy City Manager
Maritza Martinez, Public Works Director
Fily Reyes, Assistant Engineer
SUBJECT: Consideration of Approval of Amendment No. 3, a One-Year Extension to the Professional Services Agreement No. 2022-018 with DLR Group, Inc. for On-Call Architectural Services. (CITY)
RECOMMENDATION:

Staff recommends the City Council approve Amendment 3, a one-year term extension to the agreement with DLR Group,Inc. (CO 2022-018).

BACKGROUND:

At their regular meeting on February 16, 2022, the City Council approved Professional Services Agreements (PSAs) with three firms to provide on-call architectural services through June 30, 2026, which included services by DLR Group, Inc. As awarded, the professional service agreement awarded to DLR Group, Inc (DLR) was not to exceed $500,000 per year without City Council approval and projects would be awarded on a rotating basis between the consulting firms and upon consultant availability.

The DLR agreement authorizes term renewals in one (1) year increments for a total of three (3) additional one-year increments. DLR has worked on many multiphase projects and staff recommends awarding DLR the attached Amendment 3; awarding DLR the first of the three additional one-year terms. The recommended Amendment 3 will allow DLR to continue supporting staff in seamlessly closing out ongoing projects for which DLR has provided design work.

ANALYSIS:

Since the award of the contract, DLR has designed many of the city’s projects including heading up the design for the city’s LED sports lighting upgrades, as well as the HVAC and Lighting controls projects. These projects require construction administration support which is being provided for by DLR and needed to keep projects on schedule.

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FISCAL IMPACT:

There is no request for an appropriation of funds that results from the extension of contract CO 2022-018. Future architectural services will be funded though project budgets. Amendment 3 does not alter the spending authority of $500,000 per year stated in the contract.

COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: -
This item addresses City Council core values of promoting and enhancing a safe and healthy community for all by ensuring renovations to City facilities are properly designed and built.

ATTACHMENTS:

Attachment 1 – Public Works Contract No. 2022-018
Attachment 2 – Amendment No. 3 to Contract No. 2022-018

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ATTACHMENT 1

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REQUEST FOR STATEMENT OF QUALIFICATIONS (“SOQ”) AND PROPOSALS (“RFP”) #21/22-500 FOR
ON-CALL ARCHITECTURAL SERVICES – QUALIFIED CONSULTANTS LIST

City of Rancho Cucamonga
Procurement Division
10500 Civic Center Drive
Rancho Cucamonga, California 91730

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The City of Rancho Cucamonga
Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22 -500 for
On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ __________________________________________________________________________________________________

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Table of Contents

1. OVERVIEW ............................................................................................................................................ 5

1.1. GENERAL BACKGROUND ............................................................................................................................. 5

1.2. PROPOSAL DELIVERY AND SCHEDULE OF EVENTS ............................................................................................. 5

1.3. DISCREPANCIES OR OMISSIONS .................................................................................................................... 5

1.4. CONTINGENCIES ........................................................................................................................................ 6

1.5. QUESTIONS AND CLARIFICATIONS ................................................................................................................. 6

1.6. DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION ................................................. 6

1.7. BRAND NAMES ......................................................................................................................................... 7

1.8. KNOWLEDGE OF REQUIREMENTS .................................................................................................................. 7

1.9. RESERVATION OF RIGHTS ............................................................................................................................ 7

1.10. CALIFORNIA'S PUBLIC RECORDS ACT ............................................................................................................. 8

2. MINIMUM REQUIREMENTS ................................................................................................................. 8

2.1. BUSINESS LICENSE ...................................................................................................................................... 8

2.2. PREVAILING WAGES ................................................................................................................................... 9

2.3. REPRESENTATIVES ...................................................................................................................................... 9

2.4. EMPLOYEE CONDUCT................................................................................................................................ 10

3. SOLICITATION RESPONSE FORMAT AND SUBMISSION REQUIREMENTS .......................................... 10

3.1. COVER LETTER / INTRODUCTION ................................................................................................................ 11

3.2. TABLE OF CONTENTS ................................................................................................................................ 11

3.3. EXECUTIVE SUMMARY .............................................................................................................................. 11

3.4. EXPERIENCE ............................................................................................................................................ 11

3.5. THIRD-PARTY / SUBCONTRACTORS ............................................................................................................. 12

3.6. STAFF BIOGRAPHIES ................................................................................................................................. 12

3.7. SOLICITATION RESPONSE ........................................................................................................................... 12

3.8. EXHIBITS A THROUGH H ............................................................................................................................ 12

3.9. NON-DISCLOSURE CONFLICT OF INTEREST .................................................................................................... 13

3.10. PROFESSIONAL SERVICE AGREEMENT .......................................................................................................... 13

3.11. ACKNOWLEDGEMENT OF INSURANCE .......................................................................................................... 13

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3.12. ADDENDUM ACKNOWLEDGEMENT .............................................................................................................. 13

3.13. DEBARMENT AND SUSPENSION .................................................................................................................. 13

3.14. PARTICIPATION CLAUSE ............................................................................................................................ 14

3.15. SIGNATURE OF AUTHORITY ........................................................................................................................ 14

3.16. COMPANY REFERENCES............................................................................................................................. 14

3.17. LINE ITEM PRICING ................................................................................................................................... 14

4. SCOPE OF WORK ................................................................................................................................. 15

4.1. BACKGROUND AND PURPOSE ..................................................................................................................... 15

4.2. CONSULTANT RESPONSIBILITIES .................................................................................................................. 16

4.3. MINIMUM QUALIFICATIONS ...................................................................................................................... 17

4.4. CONTRACT TERM ..................................................................................................................................... 17

4.5. PRICING ................................................................................................................................................. 17

5. EVALUATION AND CONSULTANT SELECTION PROCESS ......................................................................... 18

5.1. INITIAL SCREENING ................................................................................................................................... 18

5.2. EVALUATION ACTIVITIES ........................................................................................................................... 18

5.3. COST EVALUATION ................................................................................................................................... 18

5.4. REFERENCE CHECKS .................................................................................................................................. 19

5.5. DEMONSTRATIONS/ INTERVIEWS ............................................................................................................... 19

5.6. FINANCIAL DOCUMENTATION .................................................................................................................... 19

5.7. BEST AND FINAL OFFER ............................................................................................................................. 20

5.8. CONSULTANT SELECTION ........................................................................................................................... 20

5.9. LETTER OF INTENT TO AWARD .................................................................................................................... 20 “EXHIBIT A, CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT” ........ 21 “EXHIBIT B, PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY” ............................................. 22 “EXHIBIT C, ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED” .................................................................................... 23 “EXHIBIT D, ADDENDUM ACKNOWLEDGEMENT” ....................................................................................... 24 “EXHIBIT E, DEBARMENT and SUSPENSION CERTIFICATION FORM” ............................................................ 25 “EXHIBIT F, PARTICIPATION CLAUSE” ......................................................................................................... 26 “EXHIBIT G, SIGNATURE OF AUTHORITY” ................................................................................................... 27

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“EXHIBIT H” REFERENCES WORKSHEET ...................................................................................................... 28

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1. OVERVIEW

1.1. GENERAL BACKGROUND
The City of Rancho Cucamonga (hereinafter “ City”) is inviting qualified Consultants (hereinafter “Consultant”) to submit a Statement of Qualifications (“SOQ”) and Proposal response (hereinafter “Solicitation”) for On-Call Architectural Services – Qualified Consultants List in accordance with the minimum Scope of Services and Specifications indicated herein. The City intends to create a Qualified Consultants List that the City will rotate through as projects become available.

Consultants wishing to participate in the Solicitation must be registered as a Vendor on Planet Bids through the City website at https://www.Cityofrc.us/your-government/procurement. Only those responses received from registered Consultants will be accepted. Responses must be submitted by the named Consultant that has downloaded the Solicitation, this information is indicated in the bid system and provides the ability to tabulate the responses in accordance to the named Consultants. Submitting a response under a Consultant name that does not appear to be on the Prospective Bidders list will be deemed as non -responsive and disqualify said response from further consideration.

1.2. PROPOSAL DELIVERY AND SCHEDULE OF EVENTS
Complete Solicitation responses must be received electronically via Planet Bids prior to the due date and time specified in the below Schedule of Events. Please note, there will be no paper responses accepted. The City shall not be responsible for any delays by transmission errors.

Schedule of Events
Event Description Date & Time
Post Solicitation September 27, 2021
Questions Due October 12, 2021 by 12:00 pm
Addendum Issued October 18, 2021
Solicitation Response Due Date October 27, 2021 by 12:00 pm

(The City reserves the right to change schedule of events without prior notice or responsibility to Consultant.)

1.3. DISCREPANCIES OR OMISSIONS
Consultants finding discrepancies or omissions in the Solicitation or having any doubts as to the meaning or intent of any part thereof shall submit such questions or concerns in writing electronically via Planet Bids. The

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City bears no responsibility for oral instru ctions or representations . Addenda to this Solicitation shall be considered a part of this Solicitation and shall become part of any final Contract that may be derived from this Solicitation.

1.4. CONTINGENCIES
This Solicitation should not be considered as a contract to purchase goods or services but is a Request for Statement of Qualifications and Proposal in accordance with the terms and conditions herein and will not necessarily give rise to a Contract . However, Solicitation responses should be as detailed and complete as possible to facilitate the formation of a contract based on the Solicitation response(s) that are pursued should the City decide to do so.

Completion of this Solicitation form and its associated appendices are a requirement. Failure to d o so may disqualify your Solicitation response submittal. Consultants must submit signed Solicitation responses by the due date and time as specified herein. Consultants will be considered non-responsive if the above requirements are not submitted as requested.

Any scope of services, contingencies, special instruction and/or terms and conditions applicable to this Solicitation and any purchase order derived thereafter shall be effective as of the issue date of a purchase order for the requested work (the “Effective Date”), and shall remain in full force and effect until sixty (60) days after the City has accepted the work in writing and has made final payment, unless s ooner terminated by written agreement signed by both parties.

1.5. QUESTIONS AND CLARIFICATIONS
All questions or clarification requests must be submitted directly through the City’s bid system no later than the due date and time indicated in the above Schedule of Events. Answers and/or clarifications will be provided in the form of an Addendum and will be posted for download from the City ’s bid system in accordance with the above “Schedule of Events”.

From the issuance date of this Solicitation until a Consultant is awarded, Consultants are not permitted to communicate with any City staff or officials regarding this procurement, other than during interviews, demonstrations, and/or site visits, except at the direction of Ruth Cain, CPPB, P rocurement Manager, the designated representative of the City of Rancho Cucamonga.

1.6. DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION All materials submitted in response to this Solicitation will become the property of the City and will be returned only at the City ’s option and at the expense of the Consultant submitting the Solicitation response. A copy of the Solicitation response will be retained for official files and become a public record. Any material that a Consultant considers as confidential but does not meet the disclosure exemption requirements of the California

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Public Records Act may be made available to the pub lic regardless of a notation or markings of confidentiality or otherwise.

1.7. BRAND NAMES
Any reference to brand names and/or numbers in the solicitation is intended to be descriptive, but not restrictive, unless otherwise specified. Solicitation responses offering equivalent items meeting the standards of quality specified may be considered, u nless other specified, providing the Solicitation response clearly describes the article offered and how it differs from the referenced brand. Unless a Consultant specifies otherwise, it is understood that the Consultant is offering a referenced brand item as specified in the solicitation.

The City reserves the right to determine whether a substitute offer is equivalent to and meets the standards of quality indicated by the brand name references, and the City may require the supply of additional descriptive material and a sample.

1.8. KNOWLEDGE OF REQUIREMENTS
The Consultant shall carefully review all documents referenced and made a part of the solicitation document to ensure that all information required to properly respond has been submitted or made available and all requirements are priced in the Solicitation response. Fai lure to examine any documents, drawings, specifications, or instructions will be at the Consultant’s sole risk.

Consultants shall be responsible for knowledge of all items and conditions contained in their Solicitation responses and in this Solicitation, including any City issued clarifications, modifications, amendments, or addenda. The City will provide notice of any changes and clarifications to prospective Consultants by way of addenda to Planet Bids; however, it is the Consultant’s responsibility to ascertain that the Solicitation response includes all addenda issued prior to the Solicitation due date.

1.9. RESERVATION OF RIGHTS
The issuance of this Solicitation does not constitute an agreement by the City that any contract will be entered by the City. The City expressly reserves the right at any time to:
• Waive or correct any defect or informality in any response, Solicitation, or Solicitation procedure. • Reject any or all Solicitations.
• Reissue a Request for Solicitations.
• Prior to submission deadline for Solicitations, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or serv ices to be provided under this Solicitation, or the requirements for contents or format of the Solicitations.

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• The City recognizes that price is only one of several criteria to be used in judging a product or service, and the City is not legally bound to accept the lowest Solicitation response. • The City reserves the right to conduct pre-award discussions and/or pre-Contract negotiations with any or all responsive and responsible Consultants who submit Solicitation responses. • Procure any materials, equipment or services specified in this Solicitation by any other means. • Determine that no project will be pursued.
• The City reserves the right to inspect the Consultant’s place of business prior to award or at any time during the contract term or any extension thereof, to determine the Consultant’s capabilities and qualifications.

1.10. CALIFORNIA'S PUBLIC RECORDS ACT
The City complies with the California Public Records Act, Government Code Section 6250 et seq, Public records are open to inspection always during the office hours of the state or local agency and every person has a right to inspect any public record, except as hereafter provided. Any reasonably segregable portion of a record shall be available for inspection by any person requesting the record after deletion of the portions that are exempted by law.

Neither a Solicitation in its entirety, nor proposed prices shall be considered confidential and proprietary.

Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this Solicitation are subject to California's Public Records Act. The City 's receipt, review, evaluation or any other act or omission concerning any such information shall not create an acceptance by the City or any obligation or duty to prevent the disclosure of any such information except as required by Government Code Section 625 3.

Companies who submit information they believe should be exempt from disclosure under the Public Records Act shall clearly mark each document as confidential, proprietary or exempt, and state the legal basis for the exemption with supporting citations to the California Code. Pursuant to California Law, if the information is requested under the Public Records Act, the City shall make a final determination if any exemption exists for the City to deny the request and prevent disclosure. The City will withhold such information from public disclosure under the Public Records Act only if the City determines, in its sole discr etion, that there is a legal basis to do so.

2. MINIMUM REQUIREMENTS

2.1. BUSINESS LICENSE
A selected Consultant awarded a contract shall be required to obtain a Rancho Cucamonga Business License no later than five (5) business days from notification of award prior to being issued a Purchase Order. A selected Consultant must possess and maintain all appropriate licenses/certif ications necessary in the performance of

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duties required under this Solicitation and will provide copies of licenses/certifications immediately upon request throughout the term of the Contract.

2.2. PREVAILING WAGES
Where labor is required for a public work as a part of any requirement covered by this Solicitation, pursuant to the provisions of the Labor Code of the State of California and/or the federal Davis -Bacon Act , a selected Consultant(s) shall pay no less than those minimum wages unless an exemption applies . In certain cases, an exemption from the prevailing wage requirement may apply to the scope of work. (See Cal. Labor Code § 1720(c)(1), (5); 42 USC § 5310(a). However, the City makes no representations in this Solicitation that such an exemption will apply or that prevailing wages will not be required for a scope of work covered by this Solicitation.

2.3. REPRESENTATIVES
Should a selected Consultant require the services of a third -party to complete the Scope of Services indicated in this Solicitation, the awarded Consultant will not assign, transfer, convey or otherwise dispose of the contract or its right, title or interest in or to the same, or any part thereof. Any attempt by the awarded Consultant to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect.

The awarded Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services including Consultant’s subcontractor. All Services shall be performed by the awarded Consultant or under the awarded Consultant’s direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by state and local law to perform such services.

The awarded Consultant shall be responsible for payment of all employees’ and subcontractors’ wages and benefits and shall comply with all requirements pertaining to employer’s liability, workers’ compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the services.

In case of default by the Consultant, the City may take the following actions which shall include but not be limited to; cancellation of a ny purchase order, procurement of the articles or service from other sources and may deduct from unpaid balance due to the Consultant, or may bill for excess costs so paid, and the prices paid by the be considered the prevailing market prices paid at the time such purchase is made, withholding of payment until final resolution. Cost of transportation, handling, and/or inspection on deliveries, or Consultants for delivery, which do not meet specifications, will be for the account of the Consultant.

City Representative:

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For the purposes of this Agreement, the contract administrator and City ’s representative shall be William Wittkopf, Public Works Services Director , or such other person as designated in writing by City (“City ’s Representative”). It shall be the Consultant’s responsibility to assure that City ’s Representative is kept informed of the progress of the performance of the services, and the Consultant shall refer any decisions that must be made by City-to-City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative.

Consultant Representative:

The response to this Solicitation shall designate the representative of the Consultant authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith (“Consultant’s Representative”). It is expressly understood that the experience, knowledge, capability and reputation of the Consultant’s Representative will be a substantial inducement for City to enter into an Agreement with the Consultant. Therefore, the Consultant’s Representative shall be responsible during the term of any Agreement for directing all activities of Consultant and devoting enough time to personally supervise the services hereunder. The successful Consultant may not change the Consultant’s Representative without the prior written approval of City ’s Representative.

2.4. EMPLOYEE CONDUCT
All Consultant personnel must observe all City regulations in effect at the location where the Services are being conducted. While on City property, the Consultant’s personnel shall be subject to oversight by City staff. Under no circumstances shall the Consultant’s or Consultant’s sub-contractor personnel be deemed as employees of the City. Consultant or Consultant’s subcontractor personnel shall not represent themselves to be employees of the City.

Consultant's personnel will always make their best efforts to be responsive, polite, and cooperative when interacting with representatives of the City and City employees. The Consultant's personnel shall be required to work in a pleasant and professional manner with City employees, outside Consultants and the public. Nothing contained in this Solicitation shall be construed as granting the Consultant the sole right to supply personal or contractual services required by the City or without the proper City approval and the issuance of a Purchase Order.

3. SOLICITATION RESPONSE FORMAT AND SUBMISSION REQUIREMENTS

Completion of this Solicitation form and its associated Exhibits are a requirement. To be considered responsive and evaluate Solicitation responses fairly and completely Consultants must comply with the format and submission requirements set out in this Solicitation, and provide all information requested. Failure to comply

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with the instruction indicated herein or any part of this Solicitation will deem said Solicitation response as non- responsive and will not receive further consideration in the evaluation process.

If only one Solicitation response is received, the City reserves the right to discard the response, re-bid or proceed with a Solicitation review and negotiations.

Solicitation responses are due on the date and time indicated in the above schedule of events. Submittals shall be submitted electronically via Planet Bids ; no paper Solicitation responses will be accepted. Solicitation responses must include the information required by this Solicitation.

3.1. COVER LETTER / INTRODUCTION
Solicitation responses must include the complete name and address of Consultant and the name, mailing address, and telephone number of the contact person regarding the Solicitation response. A signature by an authorized representative must be included on each Solicitation response. Said signature will be considered confirmation of the Consultants ability and willingness to comply with all provisions stated herein.

3.2. TABLE OF CONTENTS
The Table of Contents must be a comprehensive listing of the contents included in your Solicitation response.

This section must include a clear definition of the material, exhibits and supplemental information identified by sequential page numbers and by s ection reference numbers. Each section of the Solicitation response will be separated by a title page at the beginning of each section.

3.3. EXECUTIVE SUMMARY
The Executive Summary shall condense and highlight the contents of the Consultant’s Solicitation response to provide the Evaluation Committee with a broad understanding of the Consultant’s approach, proposal, experience and staffing.

3.4. EXPERIENCE
The Consultant shall provide a concise statement demonstrating the Consultant’s qualifications, experience, expertise, and capability to perform the requirements of this Solicitation. Provide a brief history of your company, including;
• The number of years in business,
• The firm’s service commitment to customers,
• If the firm is involved in any pending litigation that may affect its ability to provide its proposed solution or ongoing maintenance or support of its products and services. • A statement as to whether your firm is an individual proprietorship, partnership, corporation, or private nonprofit firm, and the date your company was formed or incorporated.

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3.5. THIRD-PARTY / SUBCONTRACTORS
If the Consultant intends to subcontract, a detailed list of any sub -contractors, partners, or third-party Consultants who will be involved in the implementation of the proposed services including but not limited to:
• Description of the Consultant’s experience with each of the proposed subcontractors, • Three (3) customer references for each subcontractor to include references names, addresses, and telephone numbers, for products and services like those described in this Solicitation, • Describe the specific role of each.

3.6. STAFF BIOGRAPHIES
Submit the resumes of the individuals who will be performing the services for the City. Resumes shall be formatted in the following order:
• Position with the Company,
• Length of time with the Company,
• Licenses, registrations, and certifications as required by law to perform the Scope of Work described herein,
• Educational background,
• Role in the Project,
• Experience with the minimum requirements stated herein, • Work history on similar or like projects with the other municipalities.

3.7. SOLICITATION RESPONSE
Consultants are required to provide a full, detailed response to the City ’s Scope of Services which are identified herein. Consultants should be as thorough as possible in their response as it may be the only opportunity to convey information regarding your business, ability and required qualifications to complete the services needed.

A Solicitation Response will not contain any cost in formation, the only place cost can be provided is in Planet Bids in the line items. Solicitation Responses are to be attached in Planet Bids system under the Response Types “Proposal Response” tab.

3.8. EXHIBITS A THROUGH H
The following named Exhibits A through H are a requirement and must be complete and signed where required.

Exhibits are not to be included in your proposal response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A – G, H. Failure to comply with this instruction will deem your Solicitation submittal as non-responsive.

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3.9. NON-DISCLOSURE CONFLICT OF INTEREST
Specify any possible conflicts of interest with your current clients or staff members and the City. A signed “Exhibit A, Conflict of Interest and Non -Disclosure Agreement” included herein must be submitted under the Planet Bid Response Types, Exhibits A – G, H.

3.10. PROFESSIONAL SERVICE AGREEMENT
In addition to the acceptance of the City ’s Terms and Conditions, the successful Consultant will be required to enter into a Professional Services Agreement (“PSA”) with the City, a “Sample” of which is attached in the City ’s bid system for review. All requirements of said PSA must be completed by the successful Consultant and signed by both applicable parties prior to any services being rendered. This Solicitation sets forth some of the general provisions which may be included in the final PSA. In submitting a response to this Solicitation, Consultant will be deemed to have agreed to each clause unless otherwise indicated in “Exhibit B, Professional Services Agreement Exceptions Summary” and the City agrees to either accept the objection or deviation or change the PSA language in writing. Failure to raise any objections at the time of this Solicitation response submittal will result in a waiver of objection to any of the contractual language in the PSA at any other time. The signed Exception Summary must be submitted in Planet Bids system under the Response Types tab Exhibits A – G, H.

3.11. ACKNOWLEDGEMENT OF INSURANCE
Consultants must meet all insurance requirements as outlined in the Professional Services Agreement. Ability to comply with said requirements must be indicated with signature of “Exhibit C, Acknowledgement of Insurance Requi rements and Certification of Ability to Provide and Maintain Coverages Specified ”. The awarded Consultant will be responsible for providing the required Certificates of Insurance and must be the Named Insured on the Certificates. Certificates of Insurance from any other entity other than the awarded Consultant, will not be accepted. The signed Acknowledgement of Insurance must be s ubmitted under the Planet Bid Response Types, Exhibits A – G.

3.12. ADDENDUM ACKNOWLEDGEMENT
The Consultant shall hereby acknowledge they have received all posted Addendums, if any. It is the Consultant’s responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Addenda issued in correspondence to this Solicitation shall be considered a part of this Solicitation and shall become part of any final Contract that may be derived from this Solicitation. Consultants must indicate their acknowledgement of any Addendums by way of signature on “Exhibit D, Addendum Acknowledgement” and must be submitted under the Planet Bid Response Types, Exhibits A – G.

3.13. DEBARMENT AND SUSPENSION
Bidding Consultants must verify by way of signature to “Exhibit E, Consultant Certification Form” that they

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are not listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Consultant nor any of its proposed subcontractors are tax delinquent with the State of California. The signed exhibit must be submitted under the Planet Bid Response Types, Exhibits A – G.

3.14. PARTICIPATION CLAUSE
Consultants shall provide a completed “Exhibit F, Participation Clause”, must be submitted under the Planet Bid Response Types, Exhibits A – G. This will indicate a Consultants agreement to or not to allow other entities to utilize the Solicitation response and awarded contract as a piggyback option.

3.15. SIGNATURE OF AUTHORITY
“Exhibit G”, Signature of Authority must be submitted under the Planet Bid Response Types, Exhibits A – G.

Unsigned Solicitation responses will not be accepted. The Signature of Authority declares that the Consultant has carefully examined the instruction indicated herein including all terms and condition and specifications, and hereby proposes and agrees, if the Consultants Solicitation response is accepted, Consultant agrees to furnish all material in accordance with the instruction and specifications in the time and manner prescribed for the unit cost amounts set forth in the Consultants Solicitation response.

3.16. COMPANY REFERENCES
Provide a minimum of four (4) references, preferably with other municipalities in which similar services are being performed. References must be for work performed or completed within the past three (3) years. “Exhibit H, Reference Worksheet ”, must be complete and uploaded into the Planet Bid system under the “Response Type” section identified as “Exhibit H ”. While the Reference Worksheet accompanies your Solicitation response it is not to be discussed in any other area of the Solicitation response other than the “Response Type, Exhibit H” in Planet Bids.

3.17. LINE ITEM PRICING
Line item pricing for this Solicitation must be provided directly in the Planet Bids system under the “Line Items” tab. This pricing is not an estimate and is firm fixed price for each item listed. Consultant’s pricing quotes outside of the pricing listed in Planet Bids under the “Line Items” tab will not be accepted or considered for award. Any additional cost required should be noted in the additional cost line item and a summary of the cost provided in the notes section of the line item. While Line item pricing accompanies your Solicitation response it is not to be discussed in any other area of the Solicitation response other than the “Line Item” tab in Planet Bids. The City will not be obligated to any estimated pricing or pricing not identified in the “Line Item” tab in Planet Bids.

Failure to provide the required Line Item pricing in the required format will cause Consultants Solicitation response to be considered as non -responsive and be eliminated from proceeding any further in the process.

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Rancho Cucamonga City CouncilJune 17, 2026

Rancho Cucamonga City Council
June 17, 2026