The primary catalyst for this discussion is safety. The logistics of requiring portions of roadway to be constructed as properties are developed will at a minimum lead to an inconsistent roadway surface. Staff is concerned with the safety of roadway segments that have developed adjacent to segments of the existing rural roadway. An example of this condition exists at the intersection of Vista Del Sol Road and Carrera Place .
Design and Schedule:
The 2009, Street Improvement Plans were a complete set of drawings inclusive of curb & gutter, asphaltic paving, and drainage improvements built within existing access easements. The design provides a standard street section of 40' between curb faces leaving ample room for bike lanes and 12-14' vehicle travel lanes.
If the City Council wishes to proceed a preliminary schedule is shown below:
• Revisions to Plans & Specs:
• Public Bidding Process:
• City Council Award:
• Contract Execution:
• Notice to Proceed:
• Construction:
45-60 days
60-90 days
15-30 days
30-45 days
7-14 days
90-120 days
Based on the above schedule, staff believes this project would take approximately 9-12 months to complete.
Traffic Volumes:
Staff anticipates that any improvements to Vista Del Sol Road will increase traffic volumes. The ultimate configuration of roadway can be designed to dissuade speeding by reducing travel lane width, and/or increasing the size of bike lanes. Staff is concerned that continuing to rely on development to improve the roadway presents logistical, and safety concerns. While there is no perfect solution, staff believes bringing the matter to the City Council for review and direction is appropriate.
Public Input Survey:
Staff is aware that historically some owners on Vista Del Sol desire a more rural roadway. Since it has been over a decade since the last public input, a letter was sent to each property owner with a pre-postmarked survey requesting input. Staff will announce the results of the responding surveys during the staff report for this item.
AGENDA ITEM#
15-3
DATE: November 17, 2022
Vista Del Sol Road CIP
JUSTIFICATION OR INFORMATION CONTINUED:
FISCAL IMPACT:
Staff's preliminary estimate for this project is $3,000,000 for the 1-mile of segment of roadway.
This estimate is inclusive of all design, and construction costs. If the City Council wishes to proceed, they would have to give direction to staff to create this project, and appropriate monies from the general fund.
ATTACHMENT(S):
1. 2009 Street Improvement Plans
2. MSA Proposal for Updated Plans (Dated: 9/29/2022)
3. Vicinity Map
AGENDA ITEM#
15-4
ATTACHMENT 1
2009 VDS STREET IMPROVEMENT PLANS
(SEE ATTACHED)
15-5
CONSJBUCJ10N NOTES
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VISTA DEL SOL
CITY OF RANCHO MIRAGE
69-825 t-lGHWAY nt
RANCHO l.lRAGE, CA 92270
760-170-322-4
PUBLIC STREET IMPROVEMENT PLAN
PLAN ANO PROFILE AND 0ET AIL SHEET
STATION 58+00.00 TO 63+35.20
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15-11
ATTACHMENT 2
MSA PROPOSAL: UPDATED PLANS & SPECS
(SEE ATTACHED)
15-12
September 29, 2022
MSA CONSULTING, I NC.
Civil Engineering • Land Surveying • Landscape Architecture Planning • Environmental Services • Dry Utility Coordination • GIS Mr. Ryan Stendell, Public Works Director
City of Rancho Mirage
69-825 Highway 111
Rancho Mirage, CA 92270
Subject: Proposal for Updated Plans and Construction Staking (RFP 1428) Vista Del Sol/ Section 31 - Rancho Mirage, CA
Dear Mr. Stendell:
MSA Consulting, Inc. (Consultant) is pleased to offer the following services for Updated Plans and Construction Staking related to Vista Del Sol within Section 31, in the City of Rancho Mirage (City). The proposed project is shown on the attached exhibits .
This proposal is based upon the information provided to us, our previous work efforts on the overall site and our understanding of the City of Rancho Mirage's standards and requirements.
SCOPE OF WORK
MSA proposes to perform the following tasks for this project:
Services for Revised Pans and Construction Staking
1.1. Topographic Survey
■ Set targets and tie in control for aerial photogrammetry. ■ Fly, photograph and map the site for production of topographic mapping at 1 "=40' scale and 1 ft. contour intervals.
1.2. Base Plan
Create a base plan suitable for final design by using the updated aerial mapping.
1.3. Street Improvement Plans
Prepare Vista Del Sol Street Improvement Plans at a scale of 1 "=40' utilizing the original plan and profile adjusted to the current datum (approximately 6 sheets); process through City for final approval.
1.4. Hydro/Hydraulics
Update final Hydrology and Hydraulics Report for use in storm drain and retention basin designs (assumes utilizing the original 2009 report with adjustments to coefficients as necessary); process through the City for final approval. 34200 Bob Hope Drive, Rancho Mirage, CA 92270 I 760.320.9811 I msaconsultinginc.com 15-13
Mr. Ryan Stendell
September 29, 2022
1.5. Storm Drain Improvement Plans
Prepare Storm Drain Improvement Plans at a scale of 1 "=40' for Vista Del Sol. Design includes Storm Drain piping, catch basin, retention basins and an on-site underground detention basin system for WQMP first flush; process through the City for approval.
1.6. Final Quantities
Update street quantities and street grading earthwork analysis, as necessary.
1.7. SWPPP/LAQMP
■ Prepare Notice of Intent (NOi) along with the Stormwater Pollution Prevention Plan (SWPPP) and process through the State Water Boards for approval and issuance of a WDID. Final approval will be contingent on Client identifying the Qualified SWPPP Practitioner (QSP) for this project. ■ Prepare Local Air Quality Management Plan (LAQMP) and process through the City for approval. Final approval by the City will be contingent on Client identifying the contractor's contact information and documentation of SCAQMD dust control training.
1.8. Meetings
Meetings with City including working with stake holders on driveway locations. This proposal provides an initial estimated allowance in the compensation section. Should a greater level of effort be required, Client will be advised, and additional time invoiced on a time and material basis.
1.9. Pre-Bid and Construction Support
Special Client requests, such as pre-bid support, construction meeting attendance, teleconferences, Agency coordination, construction administrative coordination, and other tasks during the course of construction. This proposal provides an initial estimated allowance in the compensation section. Should a greater level of effort be required, Client will be advised, and additional time invoiced on a time and material basis.
1.10. Construction Control for Staking
Set survey control for construction staking efforts.
1.11. Rough Grade Staking
Provide rough grade staking for the proposed street including top/toe of slopes and offsets to curb.
1.12. Storm Drain Staking
Provide line and grade stakes on 25 foot intervals for the proposed storm drain lines including main line and structures marked with grades to flowline or top of curb.
1.13. Curb Staking
Provide line and grade stakes on 25 foot intervals at a 3 foot offset to curb face marked with a grade to top of curb.
34200 Bob Hope Drive, Rancho M i rage, CA 92270 I 760.320.9811 I msaconsultinginc.com 15-14
Mr. Ryan Stendell
September 29, 2022
1.14. Non-Contract/Re-Staking Allowance
Provide re-staking and/or non-contract staking services, as -requested by the project superintendent (or authorized Client representative). Staking tasks that are billed (on an hourly basis, per MSA 's current Fee Schedule) to this account will be supported by Daily Field Reports reviewed/approved/signed by the project superintendent or authorized Client representative and will be provided during invoicing for additional review for payment. Should allowance be completely used, additional amount will be renewed with Client as needed.
Note: These stakes will be set on appropriate offsets, as agreed upon by the Contractor and Consultant in written request form, 48 hours prior to staking
1.15. Monumentation Replacement
• Research record maps and City tie sheets.
• Search for and tie-out existing centerline monuments within the streets shown on the attached exhibit.
• After paving is complete, reset centerline monuments previously tied-out. • Prepare and file Corner Records with the County of Riverside.
CLIENT RESPONSIBILITIES and ASSUMPTIONS
The following has been taken into consideration in the preparation of this proposal:
1. Prevailing Wage rates are in effect.
2. Client shall provide access to the site.
3. Client to provide direction as needed.
4. CP1 and CP4 infrastructure is completed including CVWD water and sewer progressed for service.
5. Client to provide completed staking request form, 48 hours prior to staking.
EXCLUSIONS
Consulting services not specifically listed in the scope above are excluded from the agreement. Additional services, if required, may be provided by MSA or other consultants under separate written proposal with additional fees as approved by the Client. Examples of these include :
1. Lot Line Adjustments and/or Parcel Mergers
2. Landscape Design Services and/or Plans
3. R/W Dedication Documents
4. Agency/Impact Fees
5. Environmental Monitoring Services
6. Final Water Quality Management Plan (FWQMP)
7. Easement Documents
34200 Bob Hope Drive, Rancho Mirage, CA 92270 I 760 .320.9811 I msaconsultinginc.com 15-15
Mr. Ryan Stendell
September 29, 2022
COMPENSATION
Client agrees to compensate Consultant for such services as follows. Cost represents an hourly fee, to be billed monthly on a time and materials basis.
Task/Description Fee
Services for Revised Plans and Construction Staking
1.1. Topographic Survey .......................................................... ................ $8,000
1.2. Base Plan ................................. ........................................ ................ $3,200
1.3. Street Improvement Plans .............................................................. $14,400
1.4. Hydro/Hydraulics .................... ................................................ ........... $5,760
1.5. Storm Drain Improvement Plans .. ........................................... ........ $21,600
1.6. Final Quantities ..................................................................... ............... $800
1.7. SWPPP/LAQMP ............................................................... ................ $9,000
1.8. Meetings ......................................... ............. .......... (hourly estimate) $8,000
1.9. Pre-Bid and Construction Support ......................... (hourly estimate) $8,000
1.1 a.Construction Control for Staking ....................................... ........... ..... $4,300
1.11.Rough Grade Staking ........................................................... .......... $14,840
1.12.Storm Drain Staking .......................................................... .............. $15,000
1.13.Curb Staking ......................................... .......................................... $17,200
1.14. Non-ContracURe-Staking Allowance ...................... (hourly estimate) $5,000
1.15. Monumentation Replacement ............................................... .......... $27,500 Total - All Tasks ............................................. (includes hourly estimates) $162,600 34200 Bob Hope Drive, Rancho Mirage, CA 92270 I 760.320.9811 I msaconsultinginc.com 15-16
Mr. Ryan Stendell
September 29, 2022
The proposed Agreement contained herein, shall be valid until March 31, 2023. The attached Scope and Fee, Standard Contract Provisions, dated January 1, 2022, and supplemental documents, shall be made a part of this Agreement and set out the terms and conditions agreed to between the Parties. Client accepts and shall be bound by the terms of this Agreement when it dates, signs and returns an acknowledgment copy of the Agreement. Scheduling of the Work will commence on receipt of a signed copy of the Agreement.
We hope the above scope and fee are consistent with your requirements. We appreciate the opportunity to offer our services and would be pleased to answer any questions you might have.
~ truly yours,
~~
Director of Design Services/ Senior Project Manager
MSA Consulting, Inc.
PRS:br
Enclosures
Project Exhibits
Hourly Fee Schedule
Standard Contract Provisions
R:\2051\Departments\Admin\Proposals\City of Rancho Mirage\1428 Vista Del Sol - Updated Plans\prs_RStendell_ Vista Del Sol-Updated Plans and Construction Staking_Ltr_0S.29.22.docx Via Electronic Mail
Approved by: Acknowledgment: MSA Consulting, Inc:
Contracting Entity Signature
Signature Name I Title
Typed or Printed Name / Title Date
Date
34200 Bob Hope Drive, Rancho Mirage, CA 92270 I 760.320.9811 I msaconsultinginc.com 15-17
CITY OF RANCHO MIA.RGE, COUNTY OF RIVERSIDE, STA.TE OF CA.UFORNIA. SHEET 1 OF 2 SHEETS
OWNERSHIP/EASEMENT EXHIBIT
A.LONG VISTA. DEL SOL
£A.ST HALF OF SEC. 6, T.55., R.6£., S.8.W. L<!l<II>
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OWNERSHIP /EASEMENT EXHIBIT
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~ MSA CONSULTING, INC. FEBRUARY - 2020
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PUBLIC STREET IMPROVEMENT PLAN
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CITY OF RANCHO MIRAGE
6&-825 tfOHWAY TI1
RANCHO MIRAGE, CA 82270
760-770-322-4
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ITV OF RANCHO MIRAGE, CALF,
VISTA DEL SOL
PUBLIC STREET IMPROVEMENT PLAN
PLAN AND PROFILE ANO OET AIL SHEET
STATION 58+00.00 TO 63+35.20
Sl.CllOll&.-~san><.-11'.ASl'S.LII.
-POISKJ;TNO
15-25
CLASSIFICATION
Principal Engineering Services
MSA CONSULTING, I NC.
Civil Engineering • Land Surveying • Landscape Architecture Planning • Environmental Services • Dry Utility Coordination • GIS
CURRENT HOURLY BILLING RATES
April 1, 2022
HOURLY RATES
Principal Engineer ........... ...................... .............. ....................... .................. .................... ................. ..................................... $240.00 Planning Services
Director of Planning ............................... ............... ............... ..................... .............................. .................................................. 230.00 Design Development Coordinator ........... ............. ....... ... ............. ............................ ............... ............................................... ... 160.00 Planner/ Project Manager ............................................................... ........................................................................................ 145.00 CADD Technician ........................... ............................................ ................................................................................... ........... 130.00 Assistant Planner .......................... ................................................ ................................................. .......................................... 120.00 Environmental Services
Director of Environmental Services .................... ........................... ...................... ............................................. ........................ 200.00 Environmental Planner I GIS Specialist ............. ........................ ............................... ............. .................................................. 160.00 Environmental Planner ................ ......................... .................................................... ............................................................... 130.00 Landscape Architecture Services
Director - Landscape Studio ................................ ................... ........................... ...... ........ ............... ........................................ 210.00 Senior Advisor - Landscape Studio ............................ ................................................. ............. ............................................... 200.00 Landscape Senior Project Manager ................ ............ ............. ........................................ ......... ................... ............................ 170.00 Landscape Architect 11 ..... ............ ..........•....•....•..•.•.... •.... •.... •..•....•..•....•.•..•....•..•....•....•....•....•....•....•..•.........•.......•.... •.......•.•..... 170. 00 Landscape Architect I .......... ............. .................... ................. ................ ........ ........................................................................... 160. 00 Landscape Associate 111 .........•....•.... •....•.•..•....•.•..•.•..•.•..•....•..•.•....•..•.... ...•.•..•....•..•.•.... •..•....•.•..•....•..•....•.... •...... .•...... •.. •....•..... 160.00 Landscape Associate 11 .. : ...... .•....•....•.... •....•.•..•.•.......•.... •....•.......•.......•.•..•....•....•..•.•............•.•..•.•..•..•.•....•..•.•..•....•....•..•....•..... 145.00 Landscape Associate I ......................... ....................... ................................. ...................................... ................ ............... ...... 125.00 Administrative Assistant .. .. ................................................................................... ............... ............ ........................................ 100.00 Survey Services
Director of Surveying and Mapping .......................................................................................................................................... 210.00 Survey Manager. ....... .............................. ................................. ........ ................................. .................... ................................... 190.00 Survey Project Manager ......................................................................................................................................................... .................. 190.00 Senior Surveyor .......................................................................................... ............................................................................. 175.00 Chief of Parties ............. ............... ............... ....................... .......... .................................. .......................... ............................... 170.00 Survey Technician II ...................................................................................................................... .............. ........................... 160.00 Survey Technician I ......................... ............... ........................................................... .............................................................. 130.00 One-Man Survey Crew (Field) .................................................. .. ........................................................................................ ...... 170.00 One-Man Survey Crew (Prevailing Wage) ........... ........... .......... .. .......................................... ................................................. .. 190.00 Two-Man Survey Crew .... ................. ... ........................................ ........ ................................. ................................................... 265.00 Two-Man Survey Crew (Prevailing Wage) ............ ................................................. .................................................................. 295 .00 Three-Man Survey Crew ........ ................. ................. .................... ........... ...................................................................... ........... 335.00 Three-Man Survey Crew (Prevailing Wage) ..................... ........................... ......... ............................. ...................... ............... .. 375.00 Utility Services I Construction Administration
Utility Manager ......................... .................... .................. .......................................... ........................................................ ........ 170.00 Utility Coordinator ..................... ................................................................................................. ......................... .................... 155.00 CADD Technician ............. ....................................................................................................... .............. ................................... 130.00 Engineering Services
Director of Design Services .. .............................. .. ..................... ................................... ....................... .................................... . 230.00 Senior Project Manager .............. .............................. ....................................................... ............ ..................................... ....... 230.00 Project Manager ............ ................ ................................................................ .......................................... ................................. 200.00 Associate Project Manager .............. .......... ....................... ........................................................................ ......................... ...... 180.00 Senior Project Engineer ........................................................................................................ .............. ..................................... 180.00 Project Engineer .. ............................................................................................................................................................. ....... 170.00 Senior Designer ..................... .................... ................................................................... ......................................................... .. 165.00 CADD Designer .......................... .............................................................. .. .................... ............................. .. ............. ............. 140.00 CADD Technician .......... ................................. ............................... ..................... ............. .................... .................................... 130.00 Assistant Project Manager .......... .................... .................. .................................. .................. ................................................... 105.00 Administrative Services
Administrative Assistant .......... .......... ................................... ........................................................................... ............. ............ 100.00 The above rates include all labor, materials, and incidental expenses such as vehicle mileage, postage, toll calls, and survey materials. Not included are reproduction costs, title company charges, special mailing charges, application, filing or permit fees or survey monuments. 34200 Bob Hope Drive, Rancho Mirage, CA 92270 760 .320.9811 msaconsu I t i ng inc.com 15-26
January 1, 2022
MSA CONSULTING, INC.
STANDARD CONTRACT PROVISIONS
A. The CLIENT and CONSUL TANT agree as follows:
1. Client binds himself, his partners, successors,
executors, administrators, and assigns to the
Consultant to this agreement in respect to all of the
terms and conditions of this agreement.
2. Client agrees to compensate Consultant for its
Services according to the schedule of payments
attached hereto and incorporated herein.
Consultant reserves the right to increase the fees
set forth at reasonable intervals.
3. Client agrees to provide Consultant with any and
all documents necessary to identify the ownership,
location and condition of the Property, including,
but not limited to, deeds, maps, title information,
and permits; and to obtain for Consultant the
authorization of the owner to enter upon the
Property for the purpose of conducting
Consultant's Services thereon.
B. GENERAL PROVISIONS
Client and Consultant agree that the following
provisions shall be part of this Agreement:
Work Product
4. Ownership. Client acknowledges that all original
papers, documents, maps, surveys, and other
work product of Consultant, and copies thereof,
produced by Consultant pursuant to this
Agreement, except copies of documents which are
required to be filed with public agencies, shall
remain the property of Consultant. Consultant
shall have the unrestricted right to use any such
work product, for any purpose whatsoever, without
the consent of Client. Client further acknowledges
that its right to utilize the Services and work
product performed pursuant to this Agreement will
continue only so long as Client is not in default
pursuant to the terms and conditions of this
Agreement and Client has performed all
obligations under this Agreement.
Following payment by Client to Consultant for
services rendered and unless otherwise requested
by Client, all reports, drawings, maps,
specifications and instruments of Consultant's
services shall remain in the possession of
Consultant for a period of not less than three (3)
years, after which time Consultant shall have the
right to either deliver all drawings to Client or
dispose of all such documents, drawings and
related material.
Pagel
5. Use of Work Product. Client agrees not to use or
permit any other person to use final maps,
exhibits, legal descriptions, surveys, or other work
product prepared by Consultant, which Work
Product is not final and which is not signed, and
stamped or sealed by Consultant. Client agrees
that Consultant is not responsible for any such use
of non-final Work Product and waives any right to
claim liability against Consultant therefore.
Client further agrees that final Work Product is for
the sole use of Client for the specific purpose
described in this Agreement. Such final Work
Product may not be altered or reproduced in any
way nor used on any other project or for any other
purposes than as specifically authorized by
Consultant in writing prior to any such use,
alteration, or reproduction.
6. Changes in Work Product. In the event the Client
agrees to permit or authorizes changes in the
documents prepared by Consultant pursuant to
this Agreement, to which changes Consultant has
not previously consented to in writing, Client
acknowledges that such changes and the effects
thereof are not the responsibility of Consultant and
Client agrees that Consultant is automatically
released from any and all liability arising there
from and further agrees to defend, indemnify and
hold harmless Consultant, its officers, directors,
principals, agents and employees from and
against all claims, demands, damages or costs
arising therefrom unless caused by the sole
negligence or willful misconduct of Consultant.
7. Quantities/Costs. The Consultant makes no
representation concerning the estimated
quantities and cost figures made in connection
with maps, plan, specifications, or drawings other
than that all such figures are estimates only and
the Consultant shall not be responsible for
fluctuations in cost factors or variations from actual
cost at the time of construction.
8. Standard of Care. The Consultant shall perform
its services consistent with the professional skill
and care ordinarily provided by consultants
practicing in the same or similar locality under the
same or similar circumstances. The Consultant
shall perform its services as expeditiously as is
consistent with such professional skill and care
and the orderly progress of the Project.
9. No Warranty. Consultant makes no warranty,
either express or implied, as to his findings,
15-27
January 1, 2022
MSA CONSULTING, INC.
STANDARD CONTRACT PROVISIONS
recommendations, specifications, or professional
advice except that the work was performed
pursuant to generally accepted standards of
practice in effect at the time of performance.
10. Soil Conditions. Consultant makes no
representations concerning soil conditions unless
specifically included in writing in this agreement,
and he is not responsible for any liability that may
arise out of the making or failure to make soil
surveys, or subsurface soil tests, or general soil
testing.
11 . Copyright. All Work Product identified in this
Agreement as within the Scope of Services of
Consultant, shall be deemed protected as if such
Work Product was within the protections against
third-party use and disclosure of the general
copyright law of the United States as well as
California, including common law and statutory
law, whether or not such Work Product actually is
so copyrighted and without regard to whether or
not such copyright law actually applies to such
Work Product.
12. Staking Services. Staking services will be
provided at no less than a 4 hour minimum for
each jobsite trip.
Contractor Responsibilities
13. Job Site Conditions. The Client agrees that in
accordance with generally accepted construction
practices, the construction contractor will be
required to assume sole and complete
responsibility for job site conditions during the
course of construction of the project, including
safety of all persons and property; that this
requirement shall be made to apply continuously
and not be limited to normal working hours; and
the Client further agrees to defend, indemnify and
hold the Consultant harmless from any and all
liability, real or alleged, in connection with the
performance of work on this project, excepting
liability arising from the sole negligence of the
Consultant.
14. Utilities. Plans prepared by the Consultant
commonly show the location of existing
underground utilities in an approximate way only.
Client agrees that in accordance with generally
accepted construction practices, the construction
contractor shall determine the exact location of all
existing utilities before commencing work and
shall be fully responsible for any and all damages
occasioned by this failure to locate and preserve
said utilities.
Page2
15. Potholing Coordination. Potholing contractor
shall be responsible for all damages, safety issues
and/or repairs resulting from their work and
Consultant shall be held harmless from any claims
resulting from contractor's performance.
16. Construction Observation. Drawings prepared
by Consultant shall be in accordance with
currently accepted industry and agency
standards. Consultant has no control over the
Contractor's means or methods; and unless
Consultant is engaged to perform full-time, on-site
observation, Consultant cannot represent that the
construction is completed in accordance with the
approved drawings or appropriate
specifications. Unless Consultant is performing
full-time, on-site observation, Consultant's
responsibility as the Civil Engineer of Record is
limited to the design at the onset of
construction. The Client agrees that in
accordance with generally accepted construction
practices, the construction contractor will be
required to assume sole and complete
responsibility for job site conditions during the
course of construction of the project, including
safety, and the Client further agrees to defend,
indemnify and hold Consultant harmless from any
and all liability, real or alleged, in connection with
the performance of work on this project, excepting
liability arising from the sole negligence of
Consultant employees.
17. Quality of Performance. Consultant does not
guarantee the completion or quality of
performance of contract or the completion or
quality of performance of contracts by the
construction contractor or contractors, or other
third parties, nor is the Consultant responsible for
their acts or omissions.
18. Changed Conditions. In the event Client
discovers or becomes aware of changed field or
other conditions which necessitate clarification,
adjustments, modifications or other changes,
Client agrees to notify Consultant and engage
Consultant to prepare the necessary clarifications,
adjustments, modifications or other changes to
Consultant's Services before further activity
proceeds. Further, Client agrees that any
construction contracts for any project which
involves Consultant's Work Product shall include
a provision that requires the contractor to notify
Client of any changed field or other conditions
after which Client shall timely notify Consultant.
15-28
January 1, 2022
MSA CONSULTING, INC.
STANDARD CONTRACT PROVISIONS
Accounting Practices
19. Time of Billing. All fees and other charges will be billed monthly and shall be due at the time of billing
unless otherwise specified in agreement. A
mechanics lien may be filed for any invoice
remaining unpaid after ninety (90) days from date
of invoice.
20. Billing Agreement. Client hereby agrees that the
balance as stated on the billing from the
Consultant to Client is correct, conclusive and
binding on the Client unless Client within ten (10)
days from the date of the making of the billing
notifies Consultant in writing of the particular time
that is alleged to be incorrect.
21. Late Charges. A late payment finance charge will
be computed at the periodic rate of 1.0% per
month, which is an annual percentage rate of 12%
and will be applied to any unpaid balance
commencing forty-five (45) days after the date of
the original invoice.
22. Payment/Submittal. Unless otherwise specified
in this Agreement, Consultant shall be entitled to
payment of all outstanding invoices (85% of total
design fee, if fixed price contract) prior to submittal of drawings to review agencies for plan checking.
Consultant reserves the right to withhold release
of plans until such payments are received.
23. Payment/Project Termination. In the event all or
any portion of the work prepared or partially
prepared by the Consultant be suspended,
abandoned, or terminated, the Client shall pay the
Consultant for all fees, charges, and services
provided for the project, not to exceed any contract
limit specified herein. If directed by Client to
restart work on project at a later date, Consultant
may be entitled to a restart fee to be negotiated
prior to start of work.
24. Payment Contingency. This Agreement shall not
be conditioned upon financing. Client represents
that it has adequate funds for the payment of
Consultant's fees, and the validity of this
Agreement is not dependent upon Client obtaining
financing, or on any other condition.
25. Advance Fees. Retainers or advance fees shall
be credited against final invoice for clients in good
standing. Consultant may apply advance fees
against any unpaid invoices or client initiated
contract overruns.
Additional Services/Compensation
26. Change of Services. Client acknowledges that
the Services described in Scope of Services,
attached, are based upon field and other
conditions existing at the time of the execution of
this Agreement. Client further acknowledges that
clarifications, adjustments, modifications and
other changes may be necessary to reflect
changed field or other conditions. If Consultant
determines that changed field or other conditions
reasonably require or otherwise justify the
provision of services in addition to those specified
in this Agreement (such services to be referred to
hereafter as "Additional Services"), Consultant
shall by whatever means Consultant deems
reasonable under the circumstances attempt to
notify Client of the nature of such changed field or
other conditions and the need for Additional
Services. Regardless if Consultant successfully
notifies Client of the changed field or other
conditions and the need for Additional Services,
Client authorizes Consultant to provide the
Additional Services and agrees to pay for same at
the hourly fee schedule* set forth attached hereto
and incorporated herein by this reference. Any
such Additional Services shall be performed
subject to the terms and conditions of this
Agreement as if specifically provided for herein.
27. Verbal Requests. For any work performed which
is outside the original Scope of Work of this
agreement, when verbally directed by Client's duly
authorized representative or agent, the Consultant
will be entitled to compensation on a time and
materials basis*.
28. Non-Basic Services. Contract fees presented in
this agreement shall be for scope of services
specified. Assistance provided Client after plans
are completed such as responding to contractor
inquiries, assisting with bidding process, clarifying
or interpreting design documents, coordinating
with utility companies, providing cost estimates
other than as described under Basic Services and
providing construction support services other than
normal construction staking services, shall be
billed as Additional Services in accordance with
prevailing hourly fee schedule*.
29. Meetings/Data Transfers. Unless specified as a
Basic Service in the Scope of Work of this
Agreement, meetings and computer data transfers
shall be charged as Additional Services in
accordance with prevailing hourly fee schedule*.
Meetings shall include both client and project team
meetings, as well as agency meetings. Data
15-29
January 1, 2022
MSA CONSULTING, INC.
STANDARD CONTRACT PROVISIONS
transfers shall include time spent importing and
editing data from project design team members,
creating and distributing data files to agencies,
client and team members as required.
30. Fees/Reproduction. The Client shall pay the
costs of checking and inspection fees, zoning and
annexation application fees, assessment fees,
soils engineering fees, soils testing fees, aerial
topography fees, and all other fees , permits, bond
premiums, title company charges, blueprints and
reproductions, and all other charges not
specifically covered by the terms of this
agreement. Blueprints and reproductions shall
be invoiced to Client at 1.20 times actual cost. Any
such fees advanced by Consultant shall be
invoiced to Client at 1.05 times actual cost.
31. Payment for Work after Agency approval. Any
work performed beyond the point of agency
approval of the plans, will be performed on an
hourly basis*.
32. Restaking. In the event that any staking is
destroyed, damaged or disturbed by an act of God
or parties other than Consultant, the cost of
restaking shall be paid for by Client as Additional
Services*.
33. Locating, Referencing or Resetting
Monuments. In the event Consultant is required
to locate, reference, or reset any monument in
order to comply with section 8771 of the Business
and Professions Code, or any other statute, rule,
ordinance, or directive , the cost shall be paid by
Client as Extra Services*. In addition, Client shall
pay all costs incurred in the preparation of
documents related to locating, referencing or
resetting monuments.
34. Records of Survey. Client acknowledges and
agrees that if Consultant provides surveying
services, which require the filing of a Record of
Survey in accordance with Business and
Professions Code Section 8762, all costs of
preparation, examination and filing of such Record
of Survey will be paid for by Client as Extra
Services*.
Additional/Extra Services, if required, shall be
subject to the terms and conditions of the
Agreement as if specifically provided for herein,
and shall be performed on an hourly basis per the
hourly rate schedule attached and in addition to
any fixed fee agreed upon.
Page4
Contractual Disputes/Remedies
35. Lien Rights. The terms and provIsIons of this
agreement shall not be construed to alter, waive,
or affect any lien or stop notice rights, which the
Consultant may have for the performance of
services under this agreement.
36. Statutes of Limitations. Causes of action
between the parties to this Agreement pertaining
to acts or failures to act shall be deemed to have
accrued and the applicable statutes of limitations
shall commence to run not later than either the
date of Substantial Completion for acts or failures
to act occurring prior to Substantial Completion or
the date of issuance of the final Certificate for
Payment for acts or failures to act occurring after
Substantial Completion . In no event shall such
statutes of limitations commence to run any later
than the date when the Consultant's services are
substantially completed.
37. Defense Costs. In the event that Client institutes
a suit against Consultant because of any failure or
alleged failure to perform, error, omission, or
negligence, and if such suit is not successfully
prosecuted or if it is dismissed, or if verdict is
rendered for Consultant, Client agrees to pay
Consultant any and all costs of defense, including
attorney's fees, expert witnesses fees, and court
costs and any and all other expenses of defense
which may be needful, immediately following
dismissal of the case or immediately upon
judgment being rendered in behalf of Consultant.
38. Litigation Costs. Should litigation be necessary
to enforce any term or provision of this agreement,
or to collect any portion of the amount payable
under this agreement, then all litigation and
collection expenses, witness fees and court costs,
and attorney's fees shall be paid to the prevailing
party.
39. Government Delays. The Consultant is not
responsible for delay, nor shall Consultant be
responsible for damages or be in default or
deemed to be in default by reason of strikes,
lockouts, accidents, or acts of God; or the failure
of Client to furnish timely information or to approve
or disapprove Consultant's work promptly; or
delay or faulty performance by Client, other
contractors, or governmental agencies; or any
other delays beyond Consultant's reasonable
control.
15-30
January 1, 2022
MSA CONSULTING, INC.
STANDARD CONTRACT PROVISIONS
40. Consultant's Obligations regarding Project
Approvals. It is agreed Consultant's obligations to
Client are to complete services in a timely manner
within their control. While Consultant and Client
are in mutual agreement to cooperate, and
participate in obtaining necessary project
approvals, it is agreed that Consultant cannot be
liable for local or State government guidelines,
regulations and approvals or responsible for the
performance of the Client or other consultants,
team members or agencies that may affect the
outcome or completion date of the project.
41. Government Changes. Consultant shall not be
liable for damages resulting from the actions or
inactions of governmental agencies including but
not limited to permit processing, environmental
impact reports, dedications, general plans and
amendments thereto, zoning matters, annexations
or consolidations, use or conditional use permits,
and building permits; and Consultant shall only act
as an advisor in all governmental relations.
42. Consultant's Liability. It is agreed that
Consultant's liability to Client and all other parties
for claims arising from Consultant's performance
or alleged failure to perform the services described
in this Agreement shall be limited. The total
aggregate liability of Consultant to Client and
others shall be limited to the proceeds available
from the Consultant's professional liability
insurance policy in effect.
Indemnification/Hold Harmless
43. AL TA Surveys. Client agrees that in performing
requested AL TA surveys in accordance with this
Agreement, Consultant may be required to sign a
statement or certificate on the survey documents
that differs from Consultant's standard format.
Client hereby agrees to indemnify and hold
Consultant harmless from any and all liability
arising from or resulting from the signing of any
such different statement.
44. Job-Site Conditions. Client agrees to be solely
and completely responsible for job-site conditions
during the course of Consultant's performance,
including safety of all persons and property; that
this requirement shall apply continuously and not
be limited to normal working hours; and Client
further agrees to defend, indemnify and hold
Consultant harmless from any and all liability, real
or alleged in connection therewith, except liability
arising from the sole negligence or willful
misconduct of Consultant.
45. Hazardous Materials Waiver. Unless otherwise
provided in the Agreement, the Consultant and
any subconsultants shall have no responsibility for
the discovery, presence, handling, removal or
disposal of or exposure of persons to hazardous
materials in any form at the Project site, including
but not limited to asbestos, asbestos products,
polychlorinated biphenyl (PCB) or other toxic
substances.
46. Civil Engineer of Record. The civil engineering
firm providing construction surveying and/or field
observations during construction shall assume the
responsibility of Civil Engineer of Record.
Suspension/Termination of Agreement
47. Stop Work. If the Client fails to make payments to
the Consultant in accordance with this Agreement,
such failure shall be considered substantial
nonperformance and cause for termination or, at
the Consultant's option, cause for suspension of
performance of services under this Agreement. If
the Consultant elects to suspend services, prior to
suspension of services, the Consultant shall give
ten days' written "Stop Work" notice to the Client.
In the event of a suspension of services, the
Consultant shall have no liability to the Owner for
delay or damage caused the Client because of
such suspension of services. Before resuming
services, the Consultant shall be paid all sums due
prior to suspension and any expenses incurred in
the interruption and resumption of the Consultant's
services. The Consultant's fees for the remaining
services and the time schedules shall be equitably
adjusted.
48. Breach of Contract. In the event Client fails to
pay Consultant within sixty (60) days after invoices
are rendered, Client agrees that Consultant shall
have the right to consider said default a total
breach of this agreement and, upon written notice,
the duties, obligations and responsibilities of the
Consultant under this agreement are terminated.
In such event, Client shall then promptly pay the
Consultant for all the fees, charges, and services
provided by Consultant.
49. Termination - Consultant. The Consultant shall
have the right to terminate this agreement without
cause, upon ten (10) working days advance
written notice to the Client.
15-31
January 1, 2022
MSA CONSULTING, INC.
STANDARD CONTRACT PROVISIONS
50. Termination - Client. The Client shall have the
right to terminate this agreement without cause,
upon ten (10) working days advance written notice
to the Consultant.
51 . Termination Payment Provisions. In the event
this agreement is terminated by any party for any
reason, the Consultant shall be paid by the Client
for all services provided on the time and material
basis of work completed and not previously paid
for, on the date notice of termination is given.
Should dispute arise between the parties as to the
work completed by the Consultant the Client shall
have the right to audit the cost records and time
records of the Consultant to the extent that they
relate to the services provided hereunder.
Acceptance and Commencement
52. Assignment. Neither the Client nor Consultant
shall assign his interest in this agreement without
the written consent of the other.
53. Validity. In the event any provision of this
agreement shall be held to be invalid and
unenforceable, the other provisions of this
agreement shall be valid and binding on the
parties tiereto.
54. Personal Guarantee. It is the practice of this
office, when providing services to closely held
corporations, partnerships or limited liability
companies, to require the major shareholders,
partners or members to assume responsibility for
payment of our fees in the event the entity does
not have sufficient resources. Your signature on
this agreement constitutes your guarantee to be
personally liable for all indebtedness incurred in
relation to this agreement. Guarantor recognizes,
understands, and agrees that this guarantee may
not be revoked or rescinded if balance remains
owed and outstanding and Guarantor hereby
waives his or her subrogation and/or recovery
rights.
55. Communications Risk. Consultant intends to use
state of the art communications devices to the
fullest extent possible, i.e., e-mail, document
transfer by computer, cellular telephones, and
facsimile transfers. The use of such devices under
current technology may place your confidences
and privileges at risk. The effectiveness involved
in use of these devices outweighs the risk of
accidental disclosure. Your signature on this
agreement constitutes your consent to the use of
these devices.
56. Authority to Enter Agreement. Each party
warrants that the individuals who have signed this
Agreement have the legal power, right, and
authority to make this Agreement and to bind each
respective party.
15-32
ATTACHMENT 3
VICINITY MAP
(SEE ATTACHED)
15-33
Rancho Mirage - My Community
9/21/2022
0 0.07
0 0.15
1:13,617
0.15 0.3
0.3 mi
0.6 km
City of Riverside, County of Riverside, Esri, HERE, GeoTechnologies , Inc., City of Riverside, County of Riverside, Esri, HERE, Garmin,