CITY OF R IBC O MIRAGC
STAFF REPORT
TO: Mayor and City Council
FROM: Gloria Griego, Sr. Management Analyst
SUBJECT: Approval of FY 22-23 and FY 23-24 Contracts
SPECIFIC REQUEST OR RECOMMENDATION:
DATE: July 20, 2023
That the City Council approve the terms of the contracts, as set forth in Exhibit A, and authorize the City Manager to execute the subject contracts.
INFORMATION:
BACKGROUND:
Attached hereto is a list of contracts staff is requesting the City Council approve.
These are contracts for Fiscal Year 22-23 and 23-24 for purchases and services for which costs and terms were negotiated (Exhibit A).
ATTACHMENT:
Exhibit A -July 20, 2023, List of Contracts
AGENDA ITEM #
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CITY OF RAC-0 MIRAGE
CONTRACT SUMMARY
FROM: Ryan Stendell, Director of Public Works
DATE: July 20, 2023
SUBJECT: Emergency Contract award to Demo Unlimited, Inc. (La Quinta, CA) in the amount of $105,389.10 for the demolition of structures located at 71735 San Jacinto Drive. (Assessor Parcel No: 684-240-008).
Background:
The City has recently acquired the property located at 71735 San Jacinto Drive. The property consists of multi -family residential units that are in an extreme state of disrepair. In the review of the site by the City's Building Official, several items were shown to be extremely unsafe and were recommended that immediate demolition begin (report attached).
Both Phase 1 & 2 environmental reviews were completed through the purchase process and had satisfactory results. As of the close of escrow, staff has ordered lead and asbestos surveys, and is working with all utilities to ensure the disconnection of permanent services.
Discussion -
Staff solicited emergency bids from qualified contractors with results listed below:
Contractor
Demo Unlimited, Inc.
Total Bid
$105,389.10
The remnants of the buildings have no value to the City and staff is recommending they be demolished consistent with the Building Official's advice. If approved by the City Council, the work will take approximately 30-days. At the conclusion of the demolition 4-3
and final cleanup, the contractor is required to stabilize the site with a dust -preventive agent.
Fiscal Impact:
Staff is requesting approval of this emergency contract in an amount not to exceed $105,389.10.
Attachments:
1. Proposal: Demo Unlimited, Inc.
2. Building Official Reports / Correspondence
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ATTACHMENT 1
Proposal: Demo Unlimited, Inc.
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Demo Unlimited, Inc.
51350 Desert Club Drive, Suite 3
La Quinta, CA 92253
Bill To:
CHARLES NESBIT
69-825 Highway 111,
Rancho Mirage, CA 92270
Proposal
Date
Estimate #
7/7/2023
10811
Region
I Description I Total I
RE: BUILDING DEMOLITIONS
LOCATION: 71735 SAN JACINTO
SCOPE OF WORK:
PRICE TO DEMO (3) STRUCTURES INCLUDING SLAB AND FOOTINGS. DEMO ALL FLATWORK, POOL AND LANDSCAPE. BACKFILL POOL AND COMPACT TO 90%.
PRICE INCLUDES PAYMENT AND PERFORMANCE BONDS, SEWER CAP INCLUDING
PERMIT, AQMD NOTIFICATION, ASBESTOS TEST, CONSTRUCTION METER, SOIL STABILIZER WITH GREEN DYE.
IF ASBESTOS IS FOUND WE WILL REQUEST C.O. FOR ABATEMENT.
PRICE EXCLUDES SOIL TESTING.
LUMP SUM PRICE
PREVAILING WAGE
Exclusions, unless specified in scope of work: 1. Demo Unlimited Inc. is not responsible for the performance of any hazardous material testing or removal, including asbestos and lead. 2.Any items buried beneath the surface, such as footings, slabs, and septic tanks, will be removed and charged on a time and materials basis.
This proposal can be withdrawn any time prior to acceptance by customer.
PLEASE SEE NEXT PAGE FOR TERMS AND SIGNATURES
Please sign and return to authorize this work.
105, 389.10
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Demo Unlimited, Inc.
51350 Desert Club Drive, Suite 3
La Quinta, CA 92253
Bill To:
CHARLES NESBIT
69-825 Highway 111,
Rancho Mirage, CA 92270
Proposal
Date
Estimate #
7/7/2023
10811
Region i
Description I Total i
Customer hereby accepts all terms and conditions specified herein. Any changes shall be executed only upon written change order signed by all parties. All invoices to be paid within 30 days of the date of the invoice. Customer agrees to pay a service charge of 1 %-12% per month on all invoices which are past due. In addition, customer agrees to pay all costs and expenses for collection of any amounts due hereunder, including actual attorney's fees incurred. The signatory below warrants that he/she is authorized to sign on behalf of his/her respective entity and is authorized to bind said entity to the terms hereof.
Please sign and return to authorize this work.
Customer Signature
Total:
$105,389.10
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ATTACHMENT 2
Building Officials Report / Correspondence
Rancho Mirage Building and Safety Department �Housing Inspection ,,�t Date / �� / Zj Site Address � 7, � ,_ <O
cin Scion-lo �. ktwko Ir iic(le
The above addressed building has been found to be substandard in the following categories:
Health and Safety Code 17920.3
Any building or portion thereof including any dwelling unit, guestroom or suite of rooms, or the premises on which the same is located, in which there exists any of the following listed conditions to an extent that endangers the life, limb, health, property, safety, or welfare of the public or the occupants thereof shall be deemed and hereby is declared to be a substandard building:
❑ Inadequate sanitation shall include, but not be limited to, The following:
o Lack of, or improper water closet, lavatory, or bathtub or shower in a dwelling unit.
o Lack of, or improper water closets, lavatories, and bathtubs or showers per number of guests in a hotel.
Lack of, or improper kitchen sink.
o Lack of hot and cold running water to plumbing fixtures in a hotel.
o Lack of hot and cold running water to plumbing fixtures in a dwelling unit.
Lack of adequate heating.
o Lack of, or improper operation of required ventilating equipment.
o Lack of minimum amounts of natural light and ventilation required by this code.
o Room and space dimensions less than .required by this code. a Lack of required electrical lighting.
Dampness of habitable rooms.
1 Infestation of insects, vermin, or rodents as determined by the health officer.
General dilapidation or improper maintenance.
o Lack of connection to required sewage disposal system. tt, Lack of adequate garbage and rubbish storage and removal facilities as determined by the health officer
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Site Address
❑ Structural hazards shall include, but not be limited to, the following:
o Deteriorated or inadequate foundations.
IDefective or deteriorated flooring or floor supports.
o Flooring or floor supports of insufficient size to carry imposed loads with safety.
Members of walls, partitions, or other vertical supports that split, lean, list, or buckle due to defective material or deterioration.
Members of walls, partitions, or other vertical supports that are of insufficient size to carry imposed loads with safety. o Members of ceilings, roofs, ceilings and roof supports, or o Other horizontal members which sag, split, or buckle due to defective material or deterioration.
o Members of ceiling, roofs, ceiling and roof supports, or other horizontal members that are of insufficient size to carry imposed loads with safety.
o Fireplaces or chimneys which list, bulge, or settle due to defective material or deterioration.
o Fireplaces or chimneys which are of insufficient size or strength to carry imposed loads with safety.
❑ Any nuisance.
❑ All wiring, except that which conformed with all applicable laws in effect at the time of installation if it is currently in good and safe condition and working properly.
❑ All plumbing, except plumbing that conformed with all applicable laws in effect at the time of installation and has been maintained in good condition, or that may not have conformed with all applicable laws in effect at the time of installation but is currently in good and safe condition and working properly, and that is free of cross connections and siphonage between fixtures.
❑ All mechanical equipment, including vents, except equipment that conformed with all applicable laws in effect at the time of installation and that has been maintained in good and safe condition, or that may not have conformed with all applicable laws in effect at the time of installation but is currently in good and safe condition and working properly.
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Site Address I ) 'J o Yp llr p
❑ Faulty weather protection, which shall include, but n be limited to, the following:
Deteriorated, crumbling, or loose plaster.
Deteriorated or ineffective waterproofing of exterior walls, roof, foundations, or floors, including broken windows or doors.
Defective or lack of weather protection for exterior wall coverings, including lack of paint, or weathering due to lack of paint or other approved protective covering.
Broken, rotted, split, or buckled exterior wall coverings or roof coverings.
4 Any building or portion thereof, device, apparatus, equipment, combustible waste, or vegetation that, in the opinion of the chief of the fire department or his deputy, is in such a condition as to cause a fire or explosion or provide a ready fuel to augment the spread and intensity of fire or explosion arising from any cause. ❑ All materials of construction, except those which are specifically allowed or approved by this code, and which have been adequately maintained in good and safe condition.
'Those premises on which an accumulation of weeds, vegetation, junk, dead organic matter, debris, garbage, offal, rodent harborages, stagnant water, combustible materials, and similar materials or conditions constitute fire, health, or safety hazards.
❑ Any building or portion thereof that is determined to be an unsafe building due to inadequate maintenance, in accordance with the latest edition of the Uniform Building Code.
❑ All buildings or portions thereof not provided with adequate exit facilities as required by this code, except those buildings or portions thereof whose exit facilities conformed with all applicable laws at the time of their construction and that have been adequately maintained and increased in relation to any increase in occupant load, alteration or addition, or any change in occupancy.
When an unsafe condition exists through lack of, or improper location of, exits, additional exits may be required to be installed. ❑ All buildings or portions thereof that are not provided with the fire -resistive construction or fire -extinguishing systems or equipment required by this code, except those buildings or portions thereof that conformed with all applicable laws at the time of their construction and whose fire -resistive integrity and
fire -extinguishing systems or equipment have been adequately maintained and improved in relation to any increase in occupant load, alteration.or addition, or any change in occupancy.
I�( All buildings or portions thereof occupied for living, sleeping, cooking, or dining purposes that were not designed or intended to be used for those occupancies.
❑ Inadequate structural resistance to horizontal forces. "Substandard building" includes a building not in compliance with Section 13143.2.
However, a condition that would require displacement of sound walls or ceilings to meet height, length, or width requirements for ceilings, rooms, and dwelling units shall not by itself be considered sufficient existence of dangerous conditions making a building a substandard building, unless the building was constructed, altered, or converted in violation of those requirements in effect at the time of construction, alteration, or conversion.
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CITY OF RAMC O MIRAGE
CONTRACT SUMMARY
FROM: Michael Stitt, Building Official
DATE: July 20, 2023
SUBJECT: EsGil, LLC
Background:
The Building and Safety department enlists the services of a contract provider for much of it's plan review. The work is performed by licensed engineers and is performed at a cost for services that cannot be achieved with the same level of experience in house.
There were additional services performed in FY 22-23, which includes additional fees.
It should be noted that fees are collected from the client at the time of submittal with the invoice for services submitted 30 days later.
Fiscal Impact:
The fiscal impact for FY 22-23 is $60,246.39.
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