STAFF REPORT
TO: Mayor and City Council DATE: December 21, 2023
FROM: Ryan Stendell, Director of Public Works
SUBJECT: Approvals Associated with California Governor's Office of Emergency Services Form 130, Related to Financial Assistance and Disaster Relief from Tropical Storm Hilary
SPECIFIC REQUEST OR RECOMMENDATION
That the City Council approve Resolution 2023-(Next-in-Order), Designating the City of Rancho Mirage's Authorized Agents for Non-State Agencies as Required by the California Office of Emergency Services (Cal OES).
JUSTIFICATION OR INFORMATION
BACKGROUND
On August 20, 2023, the Coachella Valley was battered by Tropical Storm Hilary, which was a Category 4 Pacific Hurricane. This storm brought torrential rainfall and winds resulting in widespread flooding and mudslides. In Rancho Mirage the impacts were primarily near the Whitewater River Channel, and the intersection of Bob Hope Drive and Ramon Road.
On November 21, 2023, President Joe Biden approved a declaration of Major Disaster for Riverside County related to Tropical Storm Hilary. This declaration unlocks disaster funds from FEMA which were previously unavailable. The funding the City of Rancho Mirage would be requesting will include repair, restoration, reconstruction, or replacement of public facilities damaged or destroyed by a major disaster and is funded through Public Assistance.
There are four agencies providing funding and oversight for the incident's disaster relief statewide. The City intends to apply for federal disaster assistance through the California Department of Transportation (Caltrans) and the Federal Highway Administration (FHWA) and the bulk of disaster relief funding will be reimbursed from these agencies. Cal OES and the Federal Emergency Management Agency (FEMA) also fund disaster relief by providing a combination of state and federal funding. However, Cal OES and FEMA only fund items that cannot or will not be covered by Caltrans and FHWA.
AGENDA ITEM#
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DATE: December 21, 2023 Page 2 of 2
Resolution for Approval of Cal OES Form 130, Tropical Storm Hilary JUSTIFICATION OR INFORMATION CONTINUED:
DISCUSSION
To recover any funding related to Hilary impacts, we must submit a Cal OES 130 form, which requires City Council to designate staff members who are authorized to execute federal financial assistance applications and agreements. This is a universal resolution and is effective for all open and future disasters up to three years following the date of approval. A new resolution must be submitted if a previously submitted resolution is older than three years from the last date of approval.
FISCAL IMPACT
To date City expenditures related to Hilary recovery are approximately $700,000 inclusive of the recent sinkhole discovered at Casino Way and Bob Hope Drive. Under the Cal OES disaster assistance program, 75% of eligible damages can be reimbursed through federal funds. The State will cover 75% of the remaining 25% (or 18.75% of the total). The balance, which is 6.25% of the total, would be covered by the City as a required local cost share. Staff intends to seek as much reimbursement as allowed through each category of funding.
ATTACHMENT($)
1. Resolution
AGENDA ITEM#
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ATTACHMENT 1
RESOLUTION
(SEE ATTACHED)
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RESOLUTION NO. 2023-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO MIRAGE,
CALIFORNIA, DESIGNATING THE CITY OF RANCHO MIRAGE'S AUTHORIZED
AGENTS FOR NON-STATE AGENCIES AS REQUIRED BY THE CALIFORNIA
OFFICE OF EMERGENCY SERVICES
BE IT RESOLVED by the City Council of the City of Rancho Mirage that the City's City Manager; and
Director of Public Works
are hereby authorized to execute for and on behalf of the City of Rancho Mirage, a public entity established under the laws of the State of California, an application and to file it with the California Governor's Office of Emergency Services (Cal OES) for the purpose of obtaining certain federal financial assistance for any existing or future grant program under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or State financial assistance under the California Disaster Assistance Act.
That the City may apply for any existing or future FEMA and/or Cal OES grant program, including, but not limited to any of the following: Federally Declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), Flood Mitigation Assistance Program (FMA), National Earthquake Hazards Reduction Program (NEHRP), and California Early Earthquake Warning (CEEW).
Thatthe City of Rancho Mirage, a public entity established under the laws of the State of California, hereby authorizes its agents to provide to the Governor's Office of Emergency Services for all matters pertaining to such State disaster assistance the assurances and agreements required.
That this is a universal resolution and is effective for all open and future disasters declared up to three (3) years following the date of approval below.
That the above will be effectuated through submission to the California Governor's Office of Emergency Services the Cal OES 130 Form, attached hereto and incorporated herein by this reference as Exhibit "A."
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PASSED, APPROVED, and ADOPTED on this 21st day of December, 2023.
CITY OF RANCHO MIRAGE:
Steve Downs, Mayor
ATTEST:
Kristie Ramos, City Clerk
APPROVED AS TO FORM:
Colin Kirkpatrick, City Attorney
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EXHIBIT "A"
CAL OES 130 FORM
(SEE ATTACHED)
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STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES Cal OES ID No: 065-59500-00
OES-FPD-130 (Rev. 10-2022)
DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES BE IT RESOLVED BY THE City Council OF THE City of Rancho Mirage ---------- (Governing Body) (Name of Applicant}
THAT City Manager ________________ ,OR
(Title of Authorized Agent}
___ P_u_b_li_c_W_o_r_k_s_D_i_re_c_to_r ___ ,OR
(Title of Authorized Agent}
(Title of Authorized Agent}
is hereby authorized to execute for and on behalf of the City of Rancho Mirage, (Name of Applicant}
a public entity established under the laws of the State of California, this application and to file it with the California Governor's Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
- Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), under - Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
- Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b} ((2) (A} (ix} and 42 U.S. Code 7704 (b} (2) (B} National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141 - California Early Earthquake Warning (CEEW) under CA Gov Code - Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.11, 8587.12 That the City of Rancho Mirage , a public entity established under the (Name of Applicant}
laws of the State of California, hereby authorizes its agent(s} to provide to the Governor's Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required.
Rev. l 0-2022 Pagel of 4 OES-FPD-130
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STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
Please check the appropriate box below
0 This is a universal resolution and is effective for all open and future disasters/grants declared up to three (3) years following the date of approval.
D This is a disaster/grant specific resolution and is effective for only disaster/grant number(s): ______ _
Passed and approved this~day of December 20 23 ' --
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
CERTIFICATION
I Kristie Ramos d 1 • t d d City Clerk f , _____________ , u y appo1n e an ___________ o (Name) (Title)
_C_i_ty_o_f_R_a_n_ch_o_M_ira_g_e _______ , do hereby certify that the above is a true and (Name of Applicant)
correct copy of a resolution passed and approved by the _____ C_i_ty_C_o_u_n_c_i_l of the City of Rancho Mirage on the xx
(Name of Applicant)
(Signature)
Rev . l 0-2022 Page 2 of 4
(Governing Body)
day of December , 20~
City Clerk
(Title)
OES-FPD-130
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STATE OF CALIFORNIA RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD- 130 (Rev. l 0-2022)
Cal OE$ Form J 30 lostructjons
A Designation of Applicant's Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted resolution is older than three (3) years from the last date of approval, is invalid, or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on pages l and 2. The blanks are to be filled in as follows:
Resolufioo sectjon;
Governing Body: This is the group responsible for appointing and approving the Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.
Name of Applicant: The public entity established under the laws of the State of California.
Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the California Governor's Office of Emergency Services regarding grants for which they have applied.
There are two ways of completing this section:
l. Titles Only: The titles of the Authorized Agents should be entered here, not their names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual. If "Titles Only" is the chosen method, this document must be accompanied by either a cover letter naming the Authorized Agents by name and title, or the Cal OES AA Names document. The supporting document can be completed by any authorized person within the Agency (e.g., administrative assistant, the Authorized Agent, secretary to the Director) . It does not require the Governing Body's signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document, or their title changes.
Rev. l 0-2022 Page 3 of 4 OES-FPD-130
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STATE OF CALIFORNIA RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD - 130 (Rev. l 0-2022)
Checking Universal or Disaster-Specific Box: A Universal resolution is effective for all past disasters and for those declared up to three (3) years following the date of approval. Upon expiration it is no longer effective for new disasters, but it remains in effect for disasters declared prior to expiration. It remains effective until the disaster goes through closeout unless it is superseded by a newer resolution.
Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include : Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents. A minimum of three (3) approving board members must be listed. If less than three are present, meeting minutes must be attached in order to verify a quorum was met.
certjficatjon sectjon;
Name and Title: This is the individual in attendance who recorded the creation and approval of this resolution.
Rev. 10-2022
Examples include : City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member. If a person holds two positions (such as City Manager and Secretary to the Board) and the City Manager is to be listed as an Authorized Agent, then that person could sign the document as Secretary to the Board (not City Manager) to eliminate "Self-Certification."
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