https://rpvca.zoom.us/j/81973489719
AGENDA
RANCHO PALOS VERDES CITY COUNCIL MEETING
REGULAR MEETING
MAY 17, 2022
FRED HESSE COMMUNITY PARK, MCTAGGART HALL
29301 HAWTHORNE BOULEVARD, RANCHO PALOS VERDES 90275
6:00 P.M. CLOSED SESSION MEETING
7:00 P.M. REGULAR MEETING
*HYBRID CITY COUNCIL MEETING
The meeting of May 17, 2022, will take place remotely in accordance with Government Code Section 54953(e) et seq. (AB 361), and pursuant to Resolution No. 2021-59, as adopted by the City Council on November 16, 2021, and as renewed by subsequent resolution(s) thereafter. The meeting will be conducted through a *hybrid combination of in-person and/or all virtual attendance of the five members of the City Council and invited staff at Hesse Park, McTaggart Hall, 29301 Hawthorne Boulevard and via teleconference using the Zoom platform and broadcast live on the City's website at rpvca.gov/agendas and on PVPtv channels Cox 35 and Frontier FiberOptic 39. Public participation will be in person and using the virtual platform. Please see separate cover for virtual public participation options .
PUBLIC PARTICIPATION OPTIONS
Public Participation Options
LATE CORRESPONDENCE
Late Correspondence
NEXT RESOLUTION NO. 2022-26
NEXT ORDINANCE NO. 659
6:00 P.M. CLOSED SESSION
CALL TO ORDER:
Mayor Bradley
ROLL CALL:
Councilmember Alegria
Councilmember Cruikshank
Councilmember Dyda
Mayor Pro Tem Ferraro
Mayor Bradley
PUBLIC COMMENTS FOR CLOSED SESSION:
This section is intended to provide members of the public with the opportunity to comment on listed Closed Session items. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to address the City Council should refer to the separate cover for public participation options or visit www.rpvca.gov/participate CLOSED SESSION ITEM(S):
All Statutory References are to California Government Code Sections. Please be advised that, pursuant to the Ralph M. Brown Act, “a person may not disclose confidential information that has been acquired by being present in a Closed Session . . . to a person not entitled to receive it, unless the legislative body authorizes disclosure of that confidential information.” (Gov. Code § 54963(a).) “[C]onfidential information’ means a communication made in a Closed Session that is specifically related to the basis for the legislative body of a local agency to meet[] lawfully in Closed Session . . . .” (Gov. Code § 54963(a).) Please be further advised that any “[v]iolation of [Government Code § 54963] may be addressed by the use of such remedies as are currently available by law, including, but not limited to: (1) injunctive relief to prevent the disclosure of confidential information prohibited by this section; (2) disciplinary action against an [public or city official] who has willfully disclosed confidential information in violation of this section; (3) referral of a member of a legislative body who has willfully disclosed confidential information in violation of this section to a grand jury.” (Gov. Code § 54963(c).) Additionally, per Subsection (b) (Confidentiality) of Section 3.6 (Closed Session Meetings) of Chapter 3 (Types of Meetings) of the City Council Rules of Procedure is amended to read as follows: Confidentiality. No person attending a closed session shall publicly discuss or otherwise reveal the discussion, content, and/or proceedings of the closed session unless such disclosure has been approved by the vote of the Council taken during the closed session or as otherwise required by law. Violation of this rule may subject the violator to various penalties including (i) censure by the Council as provided in Article 9.0 herein, (ii) criminal penalties as the willful failure to perform a duty under Government Code Section 1222, or other statute, (iii) referral to the grand jury, or (iv) civil actions, including issuance of an injunction.
1. CONFERENCE WITH LABOR NEGOTIATOR
A closed session will be held, pursuant to Government Code § 54957.6, with the City Manager, Deputy City Manager, and City Attorney, acting as its negotiators, regarding labor negotiations with the Rancho Palos Verdes Employees' Association.
RECESS TO CLOSED SESSION (FIRESIDE ROOM):
RECONVENE TO REGULAR MEETING:
7:00 P.M. - REGULAR MEETING
CALL TO ORDER:
Mayor Bradley
ROLL CALL:
Councilmember Alegria
Councilmember Cruikshank
Councilmember Dyda
Mayor Pro Tem Ferraro
Mayor Bradley
PLEDGE OF ALLEGIANCE: To be announced
CLOSED SESSION REPORT:
MAYOR’S ANNOUNCEMENTS:
RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:
APPROVAL OF AGENDA:
PUBLIC COMMENTS FOR NON-AGENDA ITEMS:
During Public Comments any person may address the Council, provided that the item is within the subject matter jurisdiction of the Council and is not otherwise on the agenda. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to address the City Council should refer to the separate cover for public participation options or visit www.rpvca.gov/participate.
CITY MANAGER REPORT:
PowerPoint Presentation
CONSENT CALENDAR:
Items listed under the Consent Calendar consists of routine items and will be approved in one motion. Any member of the Council may pull an item for discussion or clarification. Items pulled from the Consent Calendar by a Councilmember will be heard after the Regular Business section of the agenda, unless otherwise directed by the City Council. If a member of the public has requested to speak on a Consent Calendar item, it will be pulled and heard immediately after the Consent Calendar. Those wishing to speak on any Consent Calendar item(s) will be limited to three (3) minutes to address the City Council. Those wishing to address the City Council should refer to the separate cover for public participation options or visit www.rpvca.gov/participate A.
Motion to Waive Full Reading
Recommendation:
Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title.
B.
Approval of Minutes (Takaoka)
Recommendation:
Approve the Minutes of May 3, 2022 Regular Meeting.
Draft Minutes
C.
Registers of Demands (Mata)
Recommendation:
1) Adopt Resolution No. 2022-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.
Register of Demands
D.
Consideration and possible action to continue implementing Assembly Bill No. 361 (AB 361) authorizing teleconferencing of meetings of legislative bodies for the month of June 2022. (Takaoka) Recommendation:
1) Adopt Resolution No. 2022-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, RE-RATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR NEWSOM ON MARCH 4, 2020, AND RE-AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF RANCHO PALOS VERDES FOR THE PERIOD BEGINNING JUNE 1, 2022 THROUGH JUNE 30, 2022, PURSUANT TO THE RALPH M. BROWN ACT AND ASSEMBLY BILL NO. 361. 2) Authorize Staff to continue conducting, as warranted, City Council and Planning Commission public meetings using a combination in-person/virtual (hybrid) platform and continue conducting virtual-only meetings or a combination in-person/virtual (hybrid) platform, if warranted, for the City’s five Committees (Civic Center Advisory, Emergency Preparedness, Finance Advisory, Infrastructure Management Advisory, Traffic Safety) subject to the Brown Act in accordance with the requirements of AB 361; and return with extension resolutions for the City Council’s consideration every 30 days as the same may be warranted.
Agenda Report
E.
Consideration and possible action to approve an agreement to purchase two solar-powered automatic license plate reader (ALPR) mobile trailers. (Bright) Recommendation:
1) Award a contract services agreement to Motorola Solutions, Inc. for the purchase and startup of two ALPR trailers, in an amount not to exceed $95,515; and, 2) Authorize the Mayor and the City Clerk to execute the contract services agreement, in a form acceptable to the City Attorney.
Agenda Report
F.
Consideration and possible action to approve Amendment No. 2 to the professional services agreement with Interwest Consulting Group, Inc. (Dragoo) Recommendation:
1) Approve Amendment No. 2 to the professional services agreement with Interwest Consulting Group, Inc. modifying the scope of services to include on-call encroachment permit and associated services in addition to on-going wireless application processing services, extending the agreement through June 30, 2023, and increasing the not-to-exceed contract amount by $246,000 from $160,000 to $406,000; and, 2) Authorize the Mayor and City Clerk to execute the Amendment No. 2, in a form approved by the City Attorney.
Agenda Report
G.
Consideration and possible action to approve Amendment No. 2 to the contract services agreement with Alta Planning and Design to update the Trails Network Plan. (Lozano) Recommendation:
1) Receive and file a status report on the Trails Network Plan update; 2) Approve Amendment No. 2 to the contract services agreement with Alta Planning and Design, thereby increasing the not-to-exceed cost by $3,000 from $38,838 to $41,838 and extending the term to December 31, 2022, to complete the update of the City’s Trails Network Plan; and, 3) Authorize the Mayor and City Clerk to execute the Amendment No. 2, in a form approved by the City Attorney.
Agenda Report
H.
Consideration and possible action to approve Amendment No. 3 to the professional services agreement with Rigg Consulting. (Dragoo) Recommendation:
1) Approve Amendment No. 3 to the professional services agreement with Rigg Consulting, thereby extending the agreement through June 30, 2023, and increasing the not-to-exceed contract amount by $100,000 from $140,000 to $240,000 to provide on-call construction document review and civil design and engineering services; and, 2) Authorize the Mayor and City Clerk to execute the Amendment No. 3, in a form approved by the City Attorney.
Agenda Report
I.
Consideration and possible action to award professional services agreements for pre-qualified on-call project management services. (Lopez) Recommendation:
1) Award professional services agreements to HR Green Pacific, Inc.; Transtech Engineers, Inc.; Jenkins, Gales, & Martinez, Inc.; Integrated Engineering Management; and Hout Construction Services, Inc. DBA Hout Engineering for on-call project management professional services on an as-needed basis for three-year terms, with additional optional two-year terms, in an amount not to exceed $500,000 annually for each contract, subject to City Council approved appropriated project budgets; and, 2) Authorize the Mayor and City Clerk to execute the contracts, in forms approved by the City Attorney.
Agenda Report
Agenda Report (Updated 5/13/22 to Include Attachments A-E) J.
Consideration and possible action to award a professional services agreement to Ocean Blue Environmental Services Inc. for Citywide environmental clean-up services. (Hernandez) Recommendation:
1) Award a professional services agreement to Ocean Blue Environmental Services Inc. through June 30, 2024 with two additional one-year extension options for a contract sum of $142,081.83 consisting of $100,000 for the initial Term (not to exceed $50,000 per year) and to reflect emergency work performed between December 2021 through April 2022 in the amount of $42,081.83; 2) Authorize an additional $100,000 for the optional extensions (not-to-exceed $50,000 per year); and, 3) Authorize the Mayor to execute the agreement in a form approved by the City Attorney.
Agenda Report
K.
Consideration and possible action to enter into a professional services agreement with Transtech Engineers, Inc. to provide building and safety consulting services. (Silva) Recommendation:
1) Approve a three-year professional services agreement with Transtech Engineers, Inc. to provide on-call Building and Safety services until June 30, 2025, with an option for the City Manager to approve an extension of the agreement for one additional year; and, 2) Authorize the Mayor to execute the contract services agreement with Transtech Engineers, Inc., in a form acceptable to the City Attorney.
Agenda Report
CONSENT CALENDAR ITEM(S) PULLED FOR PUBLIC COMMENT:
This section is for item(s) that have been pulled from the Consent Calendar, and a member of the public has requested to speak to that item. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to address the City should refer to the separate cover for public participation options or visit www.rpvca.gov/participate PUBLIC HEARINGS:
This section is for hearings that have been noticed, published, and/or mailed to property owners as required by law. The Mayor will provide an opportunity to members of the public to testify in support of or opposition to the matter being heard. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to address the City should refer to the separate cover for public participation options or visit www.rpvca.gov/participate.
For appeal hearings, the appellant or their representative speaks first and will generally be allowed ten (10) minutes. If the applicant is different from the appellant, the applicant or their representative will speak following the appellant and will also be allowed ten (10) minutes.
None.
REGULAR BUSINESS:
This section contains items of general business. Prior to the vote of an item, each speaker will be limited to three (3) minutes to address the City Council. Those wishing to address the City should refer to the separate cover for public participation options or visit www.rpvca.gov/participate.
1. Consideration and possible action to support the potential formation of a South Bay Regional Housing Trust. (Bright) (20 mins) Recommendation:
1) Receive and file a report on creating a South Bay Regional Housing Trust which would facilitate the construction of affordable housing in participating cities; 2) Authorize the Mayor to sign a letter of support for the South Bay Cities Council of Governments’ (SBCCOG) proposed legislation in concept as well as support a state budget request to create the South Bay Regional Housing Trust; and, 3) Provide direction as to whether the City Council is interested, without having to commit at this time, becoming a charter member of the Housing Trust if it is created.
Agenda Report
2. Consideration and possible action to implement traffic calming strategies for Hawthorne Blvd. between Crest Rd. and Via Rivera. (Awwad) (20 mins) Recommendation:
1) Review the Traffic Safety Committee’s recommended traffic calming measures described in the KOA Traffic Study for Hawthorne Blvd. between Crest Rd. and Via Rivera; and, 2) If deemed acceptable, direct Staff to implement the short-term traffic calming measures on Hawthorne Blvd. between Crest Rd. and Via Rivera, monitor their effectiveness for a period of one year after implementation, and return to the City Council with a status update and, if necessary, a recommendation to consider implementing the medium-term and/or long-term traffic calming measures Agenda Report
PowerPoint Presentation
3. Consideration and possible action to review the 2022 Peafowl Census Report. (Monroy) (15 mins) Recommendation:
1) Receive and file the 2022 Peafowl Census Report; and, 2) Direct Staff to continue pausing the peafowl trapping program for 2022.
Agenda Report
PowerPoint Presentation
4. Consideration and possible action to review the Fiscal Year 2021-22 year-end estimates, the FY 2022-23 Preliminary Budget, and estimated fund balances for all funds, excluding Improvement Authorities. (Browning/Ramos) (30 mins) Recommendation:
1) Review the FY 2021-22 year-end estimates and approve Budget Adjustments in the General Fund by reducing the budget in the amount of $1,738,900 in Personnel and $661,000 in Non-Personnel and increasing Transfers-Out by $754,800 based on the third quarter year-end estimates; 2) Review the Preliminary FY 2022-23 Budget for the General Fund and affirm the changes since the Budget Workshop and the funding priorities for the projected surplus: Increase the General Fund Revenues by $1.2 million, Increase the General Fund Personnel costs by $189,300 for establishing the City of Rancho Palos Verdes Internship Program, Recruitment Incentive Program, funding for temporary Staff Assistant I for the Human Resources Division and restoring the Administrative Analyst I for the City Clerk Division, Increase General Fund Non-Personnel costs by $570,000 for the Street Landscape and Tree Maintenance Program and the cost for the design/plan for the Arterial Walls and Fences Aesthetic Improvements Program, Increase General Fund Transfers-Out by $458,700 for the additional transfers to Capital Infrastructure Program (CIP) Fund to reflect the projected increase in Transient Occupancy Taxes (TOT), Increase General Fund Transfers-Out to the CIP Fund for the remaining projected surplus of approximately $1.6 million; and , 3) Review and approve the Preliminary FY 2022-23 Budget consisting of the Capital Infrastructure Program (CIP) Fund, Special Revenue Funds, and Internal Service Funds, and excluding the Improvement Authorities and affirm the revised list for the FY 2022-23 Capital Improvement Program.
Agenda Report
PowerPoint Presentation
5. Consideration and possible action tregarding the Citywide Landscaping and Lighting Maintenance District for Fiscal Year 2022-23. (Awwad) (15 mins) Recommendation:
1) Adopt Resolution No. 2022-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DECLARING ITS INTENTION TO SET THE LEVY AT ZERO WITHIN THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FOR FISCAL YEAR 2022-23 PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE; and, 2) Adopt Resolution No. 2022-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING THE ENGINEER’S REPORT AND DECLARING ITS INTENTION TO SET THE LEVY AT ZERO WITHIN THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FOR FISCAL YEAR 2022-23 PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, CODIFIED AS PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE, AND APPOINTING A TIME AND PLACE FOR HEARING OBJECTIONS THERETO.
Agenda Report
6. Consideration and possible action to review the revised draft template of Fiscal Year 2022-23 City Council Goals. (Bañales) (45 mins) Recommendation:
1) Review the revised draft template for the proposed FY 2022-23 City Council Goals that incorporates concise projects and tasks supporting each of the six overarching goals as discussed at the April 19, 2022, City Council meeting; and, 2) If deemed acceptable, direct Staff to return with the final draft of FY 2022-23 City Council Goals for approval at the June 21, 2022.
Agenda Report
7. Consideration and possible action to amend the Administrative Instruction Manual to establish a Recruitment Incentive Program. (Bañales) (15 mins) Recommendation:
1) Approve Administrative Instruction Manual No. 2-21 thereby establishing a Recruitment Incentive Program for difficult-to-recruit positions.
Agenda Report
CONSENT CALENDAR ITEM(S) PULLED BY A COUNCIL MEMBER:
This section is for item(s) that have been removed from the Consent Calendar by a member of Council for discussion or clarification.
FUTURE AGENDA ITEMS:
This section is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda. 5 minutes has been allotted for this section.
CITY COUNCIL ORAL REPORTS:
This section is designated for oral reports from Council Members, as elected officials of the City, to report action taken at intergovernmental organizations, committee, or association meetings. Council Members are required to provide a brief oral report on their attendance at any meetings where City funds have been expended. Detailed reports should be made in writing and will be posted on the City’s website. 10 minutes has been allotted for this section.
ADJOURNMENT:
Adjourn to 5:30 P.M. on June 7, 2022, for Interviews and a Closed Session meeting at 6:00 P.M. followed by a 7:00 P.M. Regular meeting.
City Council Agendas and Staff Reports:
The agenda and staff reports are available on the City’s website at www.rpvca.gov/agendas
no later than 72 hours before the meeting.
Materials related to an item on an agenda submitted after distribution of the agenda packet are available on the City’s website at www.rpvca.gov/agendas
by clicking the link titled “Late Correspondence” at the top of the agenda.
Ordinances:
Government Code 36934 provides, except when, after reading the title, further reading is waived by regular motion adopted by majority vote all ordinances shall be read in full either at the time of introduction or passage; provided, however, that a reading of the title or ordinance shall not be required if the title is included on the published agenda and a copy of the full ordinance is made available to the public online and in print at the meeting prior to the introduction or passage.
Public Correspondence:
We highly encourage written materials regarding City Council Agenda items be submitted no later than 4:00 P.M. the Monday prior to a City Council meeting to allow the Council Members ample time to review and consider the issues raised prior to making decisions at the Council meeting. Please keep in mind that it is difficult for Council Members to carefully review materials submitted after that deadline or at the meeting. Written materials, including emails, submitted to the City are public records and may be posted on the City’s website. Accordingly, you may wish to omit personal information from your written materials or oral presentation as it may become part of the public record regarding an agenda item. In addition, City meetings may be televised and may be accessed through the City's website at www.rpvca.gov/agendas
.
Public Participation:
Participants must speak from the podium using the lectern microphone; comments are to be directed to the City Council and not to the staff or the public; repetition should be avoided; and reading a submission that has been copied or contained in the agenda will be discouraged. Virtual participation is also offered please visit www.rpvca.gov/participate
.
Public Comments:
The City Council may limit the public input on any item based on the number of people requesting to speak, the length of the agenda, or the business of the Council.
Members of the public who require language assistance are welcome to bring their own interpreter. If you plan to attend with an interpreter, we kindly ask that you notify the City Clerk’s Office in advance so we can help accommodate seating and meeting logistics. For questions or to provide notice, please contact the City Clerk’s Office at (310)544-5217 or via email at [email protected]
. You will be allowed twice the allotted speaking time to facilitate the translation.
Conduct at the Council Meeting:
Pursuant to GC 54957.95: (a)(1) In addition to authority exercised pursuant to Sections 54954.3 and 54957.9, the presiding member of the legislative body conducting a meeting or their designee may remove, or cause the removal of, an individual for disrupting the meeting. (2) Prior to removing an individual, the presiding member or their designee shall warn the individual that their behavior is disrupting the meeting and that their failure to cease their behavior may result in their removal. The presiding member or their designee may then remove the individual if they do not promptly cease their disruptive behavior. This paragraph does not apply to any behavior described in subparagraph (B) of paragraph (1) of subdivision (b)(1) means engaging in behavior during a meeting of a legislative body that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and includes, but is not limited to, one of the following: (A) A failure to comply with reasonable and lawful regulations adopted by a legislative body pursuant to Section 54954.3 or any other law. (B) Engaging in behavior that constitutes use of force or a true threat of force.(2) “True threat of force” means a threat that has sufficient indicia of intent and seriousness, that a reasonable observer would perceive it to be an actual threat to use force by the person making the threat.
Time Estimates:
The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item. Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time.
Continuation of Meeting:
The City Council will adjourn its meetings on or before 11:00 p.m. and will not consider new business items after 10:15 p.m., unless a majority of the Council members who are present affirmatively vote either to extend the meeting after 11:00 p.m. or to consider new business after 10:15 p.m. If the meeting ends before all items listed on the agenda are completed, any unfinished business will be continued to the next succeeding day that is not a holiday, at a location to be determined.
Closed Session:
Please be advised that, pursuant to the Ralph M. Brown Act, “a person may not disclose confidential information that has been acquired by being present in a Closed Session . . . to a person not entitled to receive it, unless the legislative body authorizes disclosure of that confidential information.” (Gov. Code § 54963(a).) “[C]onfidential information’ means a communication made in a Closed Session that is specifically related to the basis for the legislative body of a local agency to meet[] lawfully in Closed Session . . . .” (Gov. Code § 54963(a).) Please be further advised that any “[v]iolation of [Government Code § 54963] may be addressed by the use of such remedies as are currently available by law, including, but not limited to: (1) injunctive relief to prevent the disclosure of confidential information prohibited by this section; (2) disciplinary action against an [public or city official] who has willfully disclosed confidential information in violation of this section; (3) referral of a member of a legislative body who has willfully disclosed confidential information in violation of this section to a grand jury.” (Gov. Code § 54963(c).) American with Disabilities Act:
In compliance with the Americans with Disabilities Act, if you require an accommodation to participate in this meeting, please contact the City Clerk’s Office prior to the meeting at:
[email protected]
; by phone at 310-544-5217; or mail 30940 Hawthorne Blvd., Rancho Palos Verdes, CA 90275. The City’s reasonable accommodation policy is available for review on the City’s website (see City Council Policy 58)
. Please note that for accommodations that are not readily available, you should make your request as soon as you can prior to the time of the meeting.
CEQA Compliance (Changes as of 11/7/22):
Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065.