CITY COUNCIL MEETING DATE: 10/06/2026
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consider awarding a Professional Services Agreement to Pipe Tec, Inc. for maintenance and inspection of a gravity sewer located in Agua Amarga Canyon.
RECOMMENDED COUNCIL ACTION:
(1) Award a Professional Services Agreement (PSA) to Pipe Tec, Inc. (Pipe Tec) for maintenance and inspection services for approximately 3,150 linear feet of gravity sewer located in Agua Amarga Canyon in the amount of $276,000, with a 15% contingency of $41,400, for a total sum amount of $317,400 over an initial threeyear term with an option to extend for an additional three years; and (2) Authorize the Mayor to execute the PSA in a form approved by the City Attorney.
FISCAL IMPACT: The recommended Council action will result in an estimated annual expenditure of up to $138,000. The General Fund budget for Fiscal Year (FY) 2026-27 under Sewer Maintenance Program is not-toexceed $60,000. If approved this evening, based on the available Council-approved budget, Staff will work with Pipe Tec to only inspect the sewer to determine if cleaning is required at this time.
Staff will then return in December 2026 for additional appropriation should the cleaning services provided in the PSA be required. VR Amount Budgeted: $60,000
Additional Appropriation: N/A
Account Number(s): 101-400-3160-5201
(General Fund – Sewer Maint. – Repair & Maint. Svcs.) VR
ORIGINATED BY: Brandon Mesker, Associate Engineer
REVIEWED BY: David Copp, Interim Public Works Director
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. PSA with Pipe Tec, Inc. (page A-1)
B. Proposal from Pipe Tec, Inc. (page B-1)
C. Request for Proposals (RFP) for Sewer Maintenance and Inspection Services (page C-1)
1 CITYOF RANCHO PALOS VERDES
00 D. Project Budget Sheet for Sewer Maintenance Access Improvements in Agua Amarga Canyon from FY 2026-27 Capital Improvement Program (page D-1)
E. Los Angeles County Department of Works Scope of Services (page E-1) BACKGROUND:
The City owns approximately 60 miles of sanitary sewer system (system) citywide. With the exception of the Abalone Cove Sanitary Sewer system, the City contracts with the Los Angeles County Department of Public Works (LACDPW) to operate and maintain the system as part of the County’s Consolidated Sewer Maintenance District (CSMD), which includes routine condition assessments via closed circuit television (CCTV) inspections by their Sewer Maintenance Division (SMD) (Attachment E).
In April 2023, a sanitary sewer overflow (SSO) occurred at an existing manhole interconnecting a 3,150-foot sewer main located within the Agua Amarga Reserve near the confluence of the Agua Amarga Canyon and Windport Canyon Creeks. The SSO required a cleanup and investigation response. Investigations by field crews determined that construction debris was illegally discharged into the sewer system. Existing site conditions impede direct access by vehicles and large equipment, thereby requiring more manual labor to perform inspections, cleaning, and repairs than compared with sewer lines that are typically located beneath streets. Accordingly, on May 2023, the County’s SMD requested that County Employee Health and Safety (EHS) conduct a site visit of the area to determine if the access was suitable for SMD crews to routinely traverse as part of their contracted services with the City. Based on their findings, EHS recommended that the SMD discontinue inspections until access improvements can be implemented by the City.
In response, Staff proposed the Sewer Maintenance Access Improvements in Agua Amarga Canyon Project (Project) as part of the FY2025-26 and FY2026-27 Capital Improvement Program (CIP) (Attachment D). Prior to any project expenditures, Staff developed a concept scope and estimated cost of $500,000 to install improvements along the existing 650-ft access path comprised of trail widening, handrails, and potential trail bridges across grade separations within existing easements, as well as the associated engineering, design, environmental, management, and inspection services required to complete the Project.
Following the May 4, 2026 and May 19, 2026 budget workshops concerning the FY 2026- 27 CIP budget, the City Council directed Staff to not fund the Project based on the evaluation of several funding scenarios and competing needs for other core infrastructure.
The project was instead included as part of the “Needs-Wants List” of projects and $60,000 was allocated to the Public Works annual operating budget to contract out services to routinely inspect and clean the above-described section of sanitary sewer main which will not be serviced by the County until the Project is constructed. 2 DISCUSSION:
On June 1, 2026, Staff advertised a Request for Proposals (RFP) for Sewer Maintenance and Inspection Services of the sanitary sewer described above. The RFP was posted online via PlanetBids and Staff notified companies known to perform sewer maintenance and inspection services. The scope of services generally includes the following, and is more thoroughly described in the attached RFP (Attachment C):
• Perform CCTV inspection of approximately 3,150 liner feet of gravity sanitary sewer main located in Agua Amarga Canyon
• Identify and document deficiencies discovered during inspections • Perform hydro-jetting and cleaning of sanitary sewer mains as-needed for inspections and reliable service
• These services are anticipated to be required twice annually Of the two prospective firms that opened the RFP, both submitted proposals by the deadline, and an evaluation panel of three Staff members ranked the proposals as follows:
Table 1: Proposal Scoring and Ranking Summary
Staff then began negotiations with the top-ranked firm, Pipe Tec, inc. (Pipe Tec) for a fee proposal and refined scope (Attachment B).
Following the negotiations process that resulted in a reduced fee, Staff determined that the proposed fee is fair and reasonable by comparing the proposed costs for the scope of work to the County’s costs incurred during the SSO emergency response described above. Attached for City Council consideration is a PSA with Pipe Tec (Attachment A).
Based on the extensive cleaning operations performed following the SSO described above, it is not anticipated that further cleaning is required. However, and as indicated in the Fiscal Impact section above, Staff plan to schedule an initial inspection of the sanitary sewer immediately following contract execution to either confirm a reliable operating condition of the sewer or inform the need to schedule cleaning services in FY 2026-27. 3 National Plant Services, Inc.
Criteria Value Calc'd Calc'd
Score Score
Quoted Project and
50% 36.67 22.50 Rates Pricing
Organization and
25% 18.33 17.50 Experience
Approach to Scope of
Services including 25% 21 .67 14.17
response capabilities
Totals 100% 76.67 54.17
In any case, the PSA provides for a mechanism to respond to future SSOs requiring additional instances of cleaning and inspection for a term of 3 years with no guarantee to authorize the full scope of services depending on the level of services determined necessary by Staff to ensure reliable operations of the sanitary sewer.
CONCLUSION:
The City Council is being asked to consider awarding a PSA (Attachment A) to Pipe Tec for maintenance and inspection services for approximately 3,150 linear feet of gravity sewer located in Agua Amarga Canyon in the amount of $276,000 with a contingency of $41,400 for a contract sum of $317,400 over a three-year term.
ALTERNATIVES:
In addition to Staff recommendation, the following alternative actions are available for the City Council’s consideration:
1. Do not award a PSA to Pipe Tec and direct Staff to re-solicit proposals.
2. Direct Staff not to proceed with the inspection and maintenance services and to return to the City Council with a budget appropriation request to fund the Sewer Maintenance Access Improvements in Agua Amarga Canyon Project (Project) as part of the Capital Improvement Program (CIP) (Attachment D).
3. Take other action, as deemed appropriate.
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PROFESSIONAL SERVICES AGREEMENT
By and Between
CITY OF RANCHO PALOS VERDES
and
PIPE TEC, INC.
for
SEWER MAINTENANCE AND INSPECTION SERVICES IN AGUA AMARGA CANYON
01203.000 I 835260, I
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AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF RANCHO PALOS VERDES AND
Pipe Tee, Inc.
THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") is made and entered into on October 6, 2026 by and between the CITY OF RANCHO PALOS VERDES, a California municipal corporation ("City") and PIPE TEC, INC. a California Corporation ("Consultant"). City and Consultant may be referred to, individually or collectively, as "Party" or "Parties."
RECITALS
A. City has sought, by issuance of a Request for Proposals, the performance of the services defined and described particularly in Article I of this Agreement.
B. Consultant, following submission of a proposal for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.
C. Pursuant to the City of Rancho Palos Verdes Municipal Code, City has authority to enter into and execute this Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the te1ms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULT ANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the "Scope of Services", as stated in the Proposal, attached hereto as Exhibit 'A" and incorporated herein by this reference, which may be referred to herein as the "services" or "work" hereunder. As a material inducement to the City entering into this Agreement, Consultant represents and wainnts that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose 01203.0001 835260. 1
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uu1..,u::,1~11 c:.r 1vt::1uµt:: 1u. u..Juvov;::n . ...,- 1 uc:.~-oorv-o I v:::i-uouvvv ILtUVLO intended. For purposes of this Agreement, the phrase "highest professional standards" shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.
1.2 Consultant's Proposal.
The Scope of Service shall include the Consultant's Proposal which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such Proposal and this Agreement, the te1ms of this Agreement shall govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.
1.4 California Labor Law.
If the Scope of Services includes any "public work" or "maintenance work," as those terms are defined in California Labor Code section 1720 et seq. and California Code of Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more, Consultant shall pay prevailing wages for such work and comply with the requirements in California Labor Code section 1770 et seq. and 1810 et seq. , and all other applicable laws, including the following requirements:
(a) Public Work. The Parties acknowledge that some or all of the work to be performed under this Agreement is a "public work" as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 ( commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations ("DIR") implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR. Consultant shall post job site notices, as prescribed by regulation.
(b) Preva'i ling Wag s. Consultant shall pay prevailing wages to the extent required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request. By initiating any work under this Agreement, Consultant acknowledges receipt of a copy of the DIR determination of the prevailing rate of per diem wages, and Consultant shall post a copy of the same at each job site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The 01203.0001.'835260 I 2
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(d) Payroll Records. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to:
keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records. (e) Apprentice ·. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects.
Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program.
Within 60 (sixty) days after concluding work pursuant to this Agreement, Consultant and each of its subconsultants shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement.
(t) Eight-Hour Work Day. Consultant acknowledges that 8 (eight) hours labor constitutes a legal day's work . Consultant shall comply with and be bound by Labor Code Section 1810.
(g) Penal ties for Excess Hours. Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Consultant shall, as a penalty to the City, forfeit $25 (twenty five dollars for each worker employed in the performance of this Agreement by the Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 ( eight) hours in any one calendar day and 40 (forty) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter I, Article 3 of the Labor Code.
Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of 8 (eight) hours per day, and 40 (forty) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than one and 1 ½ (one and one halt) times the basic rate of pay. (h) Worker ' Campen ation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees if it has employees. In accordance with the provisions of California Labor Code Section 1861, Consultant certifies as follows:
"I am aware of the provisions of Section 3 700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract."
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Consultant's Authorized Initials --
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(i) Consultant's Responsibility for Subcontractors. For eve1y subcontractor who will perfmm work under this Agreement, Consultant shall be responsible for such subcontractor's compliance with Division 2, Part 7, Chapter I (commencing with Section 1720) of the California Labor Code, and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take corrective action to halt or rectify any such failure by any subcontractor.
1.5 Licenses. Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement.
Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant's performance of the services required by this Agreement, and shall indemnify, defend and hold ha1mless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.
1.6 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inf mm the City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer in the form of a Change Order.
1.7 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. 0 I 203.000 I !835260.1 4
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1.8 Further Responsibilities of Parties.
Both paities agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.
1.9 Additional Services
City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written Change Order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant.
Any increase in compensation of up to 15% (fifteen percent) of the Contract Sum; or, in the time to perform of up to 90 (ninety) working days, may be approved by the City Manager through a written Change Order. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other Consultants. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.
If in the performance of the Services, the Consultant becomes aware of material defects in the Scope of Work, duration, or span of the Services, or the Consultant becomes aware of extenuating circumstance that will or could prevent the completion of the Services, on time or on budget, the Consultant shall inform the City's Contract Officer of an anticipated Change Order.
This proposed change order will stipulate the facts surrounding the issue, proposed solutions, proposed costs, and proposed schedule impacts.
1.10 Special Regufrements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the "Special Requirements" attached hereto as Exhibit ' B ' and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit B' and any other provisions of this Agreement, the provisions of Exhibit B shall govern. 01203.0001 835260.1 5
$276,000 (Two Hundred Seventy-Six Thousand
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2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the "Schedule of Compensation" attached hereto as Exhibit C and incorporated herein by this reference. The total comoensation, including reimbursement for actual expenses, shall not exceed
Dollars) (the "Contract Sum"), unless additional compensation is approved pursuant to Sect10n
1.9. 2.2 Method of Compensation.
(a) The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services; (iii) payment for time and materials based upon the Consultant's rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, and (b) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.
(b) A retention of 10% shall be held from each payment as a contract retention to be paid as part of the final payment upon satisfactory and timely completion of services. This retention shall not apply for on-call agreements for continuous services or for agreements for scheduled routine maintenance of City property or City facilities.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontrac.tor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shal 1 not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice, using the City template, or in a format acceptable to the City, for all work performed and expenses incuned during the preceding month in a form approved by City's Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and subcontractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person. 0 I 203.000 I 835260.1 6
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uuL.u~1~11 c:11vt:1uµt: 1u. u,.:,uvo~.::,v- 1 uc:::::i-oorv-o 1.n,-uou~~v 14.f-UVLO City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incun-ed are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within 45 (forty-five) days of receipt of Consultant's co1Tect and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the "Schedule of Performance" attached hereto as Exhibit 'D" and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer through a Change Order, but not exceeding 60 (sixty) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within 10 (ten) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's dete1mination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of 01203.000 I, 835260. 1 7
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3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding three years with an option to extend for an additional three years, except as otherwise provided in the Schedule of Performance (Exhibit D' ).
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant ("Principals") are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:
Michael Prlich
(Name)
Tom Vukojevic
ame)
Pre ident
(Title)
General Manal?er
(Title)
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the te1m of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only the personnel included in the Proposal to perform services pursuant to this Agreement.
Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff and subcontractors, if any, assigned to perf01m the services required under this Agreement. Consultant shall notify City of any changes in Consultant's staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance. City shall have the right to approve or reject any proposed replacement personnel, which approval shall not be unreasonably withheld.
4.2 Statu of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in 01203.0001 ,835260.1 8
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4.3 Contract Officer.
The Contract Officer shall be David Copp, Interim Director of Public Works, or such person as may be designated by the Director of Public Works. It shall be the Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the perfmmance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of th is Agreement.
4.4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant's employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City; all subcontractors included in the Proposal are deemed approved. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more 25% (twenty five percent) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City.
01203.0001,835260 .1 9
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uuL.u:::,1~p 1 c:.11vt:::1Uf-)t::: 1u. uvuvo;,;;::,v- 1 uc;::,-oorv-o I v;::,-uouv;;v I LtUVLO ARTICLE 5. INSURANCE AND 11\fQEMNIFICATION
5.1 Tnsurance Coverages.
Without limiting Consultant's indemnification of City, and prior to commencement of any services under this Agreement, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.
(a) General li ability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 0 I, in an amount not less than $1 ,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language wi II not be accepted.
(b) Automobile li ability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 coveting bodily injury and prope1ty damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, nonowned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
(c) Profes ional liability (e1Tors & omission ·) in urance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement. (d) Workers' compensation insurance. Consultant shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at least $1,000,000).
(e) ubcontractor . Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein.
(f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit "B".
5.2 General Insurance Requirements.
(a) Proof of insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation . Insurance certificates and endorsements must be 01203.0001 835260.1 10
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uu1....u~1y1 I c:11vt:1uµt: IU . U.JU\....,Q;J::,1....,- I uc::,-oorv-o I .J::1-UOU;J.,J\...., 1'-tU\....,LO approved by City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(b) Duration of coverage. Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to prope11y, which may arise from or in connection with the performance of the Services hereunder by Consultant, its agents, representatives, employees or subconsultants. (c) Prima1y /noncontribuLing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City before the City's own insurance or self-insurance shall be called upon to protect it as a named insured.
( d) City' · 1ights of enforcemenl. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain and continuously maintain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(e) Acceptabl e insurer . All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VT (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(g) Enforcement of contract prov1s1ons (non-estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
(h) Requirements not limitin g. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other 01203.000 I 835260.1 11
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requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any pa11y or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. (i) Noti ce of cancell ation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with a 30 (thirty) day notice of cancellation (except for nonpayment for which a IO (ten) day notice is required) or nonrenewal of coverage for each required coverage.
(j) Additional insured tatu . General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
(k) Prohibition of undisclosed coverage limi tations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved ofin writing. (I) Separation of insured ·. A severability of interests provision must apply for all additional insureds ensuring that Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer's limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (m) Pas throue:h clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review. (n) gency s ri 2ht to revise pecificarion . The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant 90 (ninety) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant's compensation.
(o) Self-insured retention . Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
0 1203.0001 835260.1 12
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UUL,U:::,1y1 I C. I IVt:::1uµt: IU. U.JUVO.J~:n..,- I uc..::,-oorv-o 1 .,J.::,-uouv.;v I '+UL,LO (p) Timely notice of claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant's performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(q) Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents ("Indemnified Parties") against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein "claims or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent perfmmance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable ("indemnitors"), or arising from Consultant's or indemnitors' reckless or willful misconduct, or arising from Consultant's or indemnitors' negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys' fees incmi-ed in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perfmm such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys' fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional 0 I 203.000 I 835260 I 13
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UUl,u:::,1y1 I C:./IVt'IU~t' IU. U VU VO;J ~n..,- I uc:.~-oorv-o I v~-UQU;J;JV l"tUVLO services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City's sole negligence or willful acts or omissions, but, to the fullest extent pe1mitted by law, shall apply to claims and liabilities resulting in pai1 from City's negligence, except that design professionals' indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services perfmmed hereunder (the "books and records"), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant's business, custody of the books and records may be given to City, and access shall be provided by Consultant's successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be pe1formed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or wil I materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shal I promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the "documents and materials") prepared by Consultant, its employees, subcontractors and agents in the performance of this 0l 203.0001 ,835260 I 14
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uuc..,u::,1y1 I Cl IVt:::IU!Jt::: IU. U.JUL,Q;J~L,- I uc~-oorv-o I .J~-uou~;J\..., l'"tUVLO Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City's sole risk and without liability to Consultant, and Consultant's guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein.
All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as "works made for hire" as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed "works made for hire" for the City.
6.4 Confidentialit a.nd Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any info1mation or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Consultant's conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 01203.000 I 835260. 1 15
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UUL.U:::.l~I I C:/ 1vt::1uµt:: IU. U..)Ul.....,Q;,J~I.....,- I uc:~-oorv-o 10~-UQU;.J;,JI....., ILtUVLO ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Comi of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. ln the event of litigation in a U.S . District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.
7.2 Disputes; Default.
ln the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is 15 (fifteen) calendar days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant's default shall not be deemed to result in a waiver of the City's legal rights or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant's acts or omissions in performing or failing to perform Consultant's obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein .
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other 01203.000 I 835260 I 16
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UULu::.1~1 I Cl IVt::IUt-Jt:: IU. UJU\...,Q;J;:,\...,- I uc;:,-oorv-o l ,.);:1-UOU;J;J\..., ILfUU'-0 provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.
7.6 Legal Action.
In addition to any other rights or remedies, either pa1ty may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.
7.7 Termination PriOI- to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause . The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) calendar days' written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. Upon receipt of any notice of termination, Consultant shall immediately cease al I services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section
7.3. In the event of termination without cause pursuant to this Section, the City need not provide the Consultant with the opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Party.
If termination is due to the failure of the other Party to fulfill its obligations under this Agreement:
(a) City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the 01203.0001 ,835260. 1 17
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UUL,u::,1~11 C:.I IVt:IUl,Jt: IU. U.JUL,O;_J~L,- I uc:.~-oorv-o I ..J~-UOU:J;JL, l"tUVLO compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated. (b) Consultant may, after compliance with the provisions of Section 7.2, te1minate the Agreement upon written notice to the City's Contract Officer. Consultant shall be entitled to payment for all work performed up to the date of termination.
7.9 Attornevs Fees.
If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DJSCRTMT A TION
8.1 Non-liabilitv of City Officers and Emplovees.
No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant's performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee paiticipate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, paitnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 0 I 203.000 I, 835260.1 18
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8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class.
8.4 Unauthor-ized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C. § 110 I et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized al1ens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9. t Notices.
Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Rancho Palos Verdes, 30940 Hawthorne Blvd., Rancho Palos Verdes, California 90275 and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in 72 (seventy two) hours from the time of mailing if mailed as provided in this section .
9.2 Interpretation.
The te1ms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
9.3 Counte1·parts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. 01203.000 I 835260.1 19
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LJUl.,u::, 1y1 I C:I IVt:IU!Jt: I Li. U..JUVOV~v- I u c: ~ - oorv-o I ,.)~-uouvvv l "tUVLO
9.4 Integration: Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, aJTangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
9.5 Severabilitv.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity dep1;ves either party of the basic benefit of their bargain or renders this Agreement meaningless.
9.6 Warrantv & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The detennination of "financial interest" shall be consistent with State law and shall not include interests found to be "remote" or "noninterests" pursuant to Government Code Sections I 091 or I 091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement.
Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no fore or effect. r:n11:•1
Consultant's Authorized Initi als ~
01203.0001 , 835260. 1 20
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UUl,U~l~I I Cl 1vt:1uµt: 1U. U..JUVOV ~v- I uc~-oorv-o I ..J~-uouv vv ILtU\..,LO
9.7 Corporate Authoritv.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
01203.0001 ;835260.1 21
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UVL,U~l~I I C.I IVC:IV!JC: IU, V..JUVOV.:?1......,- I uc:::1-oorv-o I .,J:::1-VOUV;JV l'tV\....,~0
TN WITNESS WHEREOF,
the date and year
the parties hereto have executed this Agreement on
first-above written.
ATTEST:
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
William Wynder, City Attorney
CITY:
CITY OF RA CHO PALOS VERDES, a
municipal corporation
Paul Seo, Mayor
CONSULT ANT:
By: ___________ _
Name: Michael Prlich
Title: President
By: r ;:•dc~wii
NamH&lW~1MWevic
Title: General Manager
Address: 5103 Elton Street, Baldwin Park, CA
9 1706
Two corporate officer signatures required when Consultant is a corporation, with one signature required Secretary,
from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. 01203 .000 J ,835260. 1 22
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uuLu:::>1y11 c:11vt:1uµt: 1u. uvuvo~.n,v- 1 uc.~-oorv-o 10~-uou~~v r'tUVLo EXHIBIT "A"
SCOPE OF SERVICES
I. Consultant will perform the following Services:
A. Scheduled Preventative Maintenance: Shall include hydro-jetting of designated sewer segments; CCTV inspection services: cleaning and removal of debris, roots, grease, and obstructions; documentation of system conditions and deficiencies; evaluate sewer system conditions; and provide recommended maintenance needs. a. The following manholes are to be included in the scope of work:
SSLACO333 to SSLACO2395; SSLACO2395 to SSLACO3328;
SSLACO3328 to SSLACOl 547; SSLACOl 547 to SSLACO3497;
SSLACO3497 to SSLACO0468; SSLACO0468 to SSLACO3475;
SSLACO3475 to SSLACO0367; SSLACO0367 to SSLACO0398;
SSLACO0415 to SSLACO1257; SSLACOl257 to SSLACO0398;
SSLACO0398 to SSLACO2945; SSLACO2945 to SSLACO1323;
SSLACOl323 to SSLACO0912; SSLACO0912 to SSLACO2018;
SSLACO2018 to SSLACO2063; SSLACO2063 to SSLACO2831; and SSLACO283 l to SSLACO2918
B. Emergency Work: Typical involves response to sanitary sewer overflows (SSOs); sewer blockages; sewer line failures or collapses; flooding or storm-related impacts affecting sewer infrastructure; hazardous conditions within canyon access routes; obstructions preventing sewer system functionality ; immediate environmental contamination concerns. Emergency work may include, but is not limited to emergency hydro-jetting and blockage removal; CCTV investigation of active sewer issues; temporary bypass pumping operations; environmental containment and cleanup assistance; securing or isolating affected work areas; traffic and pedestrian control; emergency debris removal ; and coordination with City personnel and outside agencies.
C. Urgent or emergency response services which may include routine CCTV inspections; scheduled hydro-jetting; follow-up inspections; preventative maintenance; debris removal; root intrusion maintenance; condition assessment reporting; access support coordination; and minor sewer maintenance support services. These services do not require immediate response, but response times may be mutually agreed upon between the City and Consultant.
D. As-needed supplemental maintenance serv1ces related to canyon sewer infrastructure.
01203.000 I 1835260.1 A-1
A-25
uu1..,u::,1~11 CIIVt::IU..,t:: IU. U-.JUVO'-'~v-1uc~-oorv-o 1-:,~-uou;.,J;.JL, 1£.f-UL,LO IT. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City:
A. Upon completion of each task order, scheduled visit, or emergency response, the Contractor shall provide a report which includes: Description of the incident or maintenance activity; summary of work completed; before-and-after photographs; CCTV inspection logs and digital recordings; personnel and equipment utilized; number of hours worked; quantities of debris or materials removed; recommendations for corrective actions or follow-up maintenance; any additional relevant operational observations or findings.
ITT. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City.
01203.0001 '835260. 1 A-2
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UU~U~l~I I C:I 1vt:::11uµt:: 1u. U..JUL,O;J~\..,- I uc:~-oorv-o 1..J::,-uoU;J;J\.., 1 "tUVLO EXHIBIT "B"
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text indicated in bold italics, deleted text indicated in strikethrough.
To Be Left Blank
01203.0001 1835260.1 B-1
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UUl,U~1y1 I Cl IVt:tuµt: IU. U..JUl.....,,Q;,J-:,1.....,,- I uc.:1-oorv-o I ..J~-UOUJJI,,_,, I "tUl.....,,LO EXHIBIT "C"
SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks at the following rates:
Bid Schedule & Pricing Sheet
Section A - Routine Scheduled Maintenance
Item . Description of I
Estimated : Unit Vendor Unit I
Estimated
No. , Service Frequencv Price Annual Cost
A-1 Scheduled Hydro- Twice Per Lump Sum $42,000 I $ 84.ooo jetting of Canyon Year
, Sewer Se1?111c nls
A-2" Scheduled CCTV Tvvice Per Lump Sum $27,000 $ 54,000 Inspection of Canyon Year
Sewer Segments I
A-3H Root Removal / Root As Needed Per LF $ 18 $ 18
Intrusion
Maintenance - - - '- - --
A-2* - CCTV inspection shall conform all National Association of Sewer Service Companies (NASSCO) and other industry standards. Contractor shall provide the City with all CCTV footage and inspection reports on a flash drive, supplied by the Contractor. Data supplied to the City shall be organized so that it is easy to identiry which segments are being inspected. For example, [Date or Inspection - SSLACOXXXX to SSLACOXXXX], or a similar file name may be used.
A-3** - For root removal, th e use of sewer chains or similar is strictlv prohibited. Prior to any root removal. a list of the anticipated tools and equipment shall be emailed to the City. No root removal shall be conducted until it is authorized by the City in writing (via email). The City shall be notified if any additional tools or equipment are used du1ing the root removal. Any damage to the sewer system caused by the Contractor due to the use of chains or similar shall be repaired by the Contractor. Any costs associated with the repair sh.ill be borne solely by the Contractor.
Total Estimated Costs for Section A: S 138,018
II. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.9.
III. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:
A. Line items for all personnel describing the work perforrned, the number of hours worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services. 01203_0001 s3s260.1 C-1
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UUl,UtJl~I I Cl IVt::nuµt::= IU. U.JUVOV~v- I uc~-oorv-o I .J~-uouuvv l"tU\_,LO C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.
D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.
IV. The total compensation for the Services shall not exceed the Contract Sum as provided in Section 2.1 of this Agreement.
V. The Consultant's billing rates for all personnel are attached as Exhibit C-1. 01203.000 I /835260.1 C-2
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uul..u:::>1~11 c11vt::1u._,t:: 1u, uvuuov~v- 1 uc~-oorv-o 1 .. n,-uouvvv 1LtuvLo EXHIBIT C-1
Continued on next page
01203.000 I '835260. 1 C-3
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U Ul.,U::, 1~1 I Cl IVt:: IUt,.Jt; IU. U..JU L, Q;,J ~L,- I u c ::,-oo r v -o I .;,::,- u ou;,;;,;1....., , .... UL,LQ Bid Schedule & Pricing Sheet
Section A - Routine Scheduled Maintenance
Item Description of Estimated Unit Vendor Unit Estimated No. Service Frequency Price Annual Cost
A-1 Scheduled Hydro- Twice Per Lump Sum $42,000 $ 84,000 Jetting of Canyon Year
Sewer Segments
A-2* Scheduled CCTV Twice Per Lump Sum $27,000 $ 54,000 Inspection of Canyon Year
Sewer Segments
A-3** Root Removal / Root As Needed Per LF $18 $ 18
Intrusion
Maintenance
A-2* - CCTV inspection shall conform all National Association of Sewer Service Companies (NASSCO) and other industry standards. Contractor shall provide the City with all CCTV footage and inspection reports on a flash drive, supplied by the Contractor. Data supplied to the City shall be organized so that it is easy to identify which segments are being inspected. For example, [Date of Inspection - SSLACOXXXX to SSLACOXXXX], or a similar file name may be used.
A-3** - For root removal, the use of sewer chains or similar is strictly prohibited. Prior to any root removal, a list of the anticipated tools and equipment shall be emailed to the City. No root removal shall be conducted until it is authorized by the City in writing (via email). The City shall be notified if any additional tools or equipment are used during the root removal. Any damage to the sewer system caused by the Contractor due to the use of chains or similar shall be repaired by the Contractor. Any costs associated with the repair shall be borne solely by the Contractor.
Total Estimated Costs for Section A:$ 138,018
Section B - On-call/ As-needed/ Approved Maintenance Services:
Item Description of Unit Regular Rate Overtime Emergency No. Service Rate Rate
B-1 Hydro-Jetting Truck Per Hour $350 $385 $-42..Q_
with Operator
B-2 CCTV Inspection Per Hour $ 325 $..36Q_ $..A1.Q.
Truck with Operator
B-3 Maintenance Per Hour $165 $190 $ 240
Technician
B-4 Supervisor / Per Hour $175 $200 $ 250
Foreman
B-5 Laborer Per Hour $ 135 $170 $...2.1Q_
B-6 Confined Space Entry Per Hour $ 250 $300 $-3.15_
Team
B-7 Bypass Pumping Per Day $6,000 $6,500 $Lfil)O
Equipment
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Section C - Materials and Markups
Description Vendor Percentage/ Cost
Material Markup Percentage 20__%
Subcontractor Markup Percentage 20 %
Equipment Rental Markup Percentage 20 %
Non-listed materials and equipment shall not exceed 20 % markup over Contractor cost.
Section D - Response Time
Service Type Vendor Proposed Response Time
Emergency Response 2 Hours
Non-Emergency Response 4 to 8Hours
Scheduled Maintenance Availability Eicst 8~ailable
Section E - Contractor Information
Company Name PiQe Tec 1 Inc
Authorized Representative Tom Vukojevic
Title Genernl Mananer
Phone Number (62n) ~~8-14~4
Email Address [email protected]
Contractor License Number A-987784
Contractor Certification
The undersigned hereby certifies that they have reviewed the Scope of Services, specifications, and contract requirements and are capable of performing the requested services in accordance with the requirements of the City.
Authorized Signature: ____________ _
Printed Name: _ _____________ _
Date: ______ _
Total Estimated Costs for Section A:$ 138,018
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UUl.,u::,1y1 I Cl IVt::IUf.J~ IU. U~UVQ;J;:,L,- I uc~-oorv-o 1,n,-uoU;J;JL, l'+UVLO EXHIBIT "D"
SCHEDULE OF PERFORMANCE
I. Consultant shall perform all services timely in accordance with the following schedule:
A. Items described in Exhibit A and within this contract are to be done on an asneeded basis. Contractor shall be responsible for providing the services for at a minimum twice per year. City is under no obligation to make full use of the scope of services and may request additional services, as needed using the provided rates above.
Ill. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2. Any further extensions require City Council approval. 01203.0001 ;835260.1 D-1
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01203.000 I 1
835260 . I
EXHIBIT "E"
Consultant s Proposal
Continued on 11ext page
D-2
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PIPE TEC
sewer Maintenance and Inspection services
PRESENTED BY
MIKEPRLICH
President - PIPE TEC
626-338-1434 Office
626-338-1442 Fax
A-35
Cover Letter
Executive Summary
Company Qualifications
Technical Approach and
Methodology
Project Management and Staffing
Relevant Experience
Equipment and Resources
Reporting and Deliverables
Exceptions and Contract
Acceptance
Appendices
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June 18, 2026
City of Rancho Palos Verdes
Public Works Department
Attention: Brandon Mesker
Subject: Proposal for Sewer Maintenance and Inspection Services Dear Evaluation Committee,
Pipe Tee, Inc. is pleased to submit this proposal to provide Sewer Maintenance and Inspection Services for the City of Rancho Palos Verdes.
Pipe Tee is a California corporation in good standing specializing in municipal sewer maintenance, hydro-jetting, CCTV inspection, emergency response, root removal, and wastewater collection system support. Our team maintains the personnel, equipment, and operational resources necessary to perform scheduled maintenance and respond to emergency sewer incidents in canyon and difficult-access environments.
We understand the City's requirement to maintain approximately 3,150 linear feet of sewer infrastructure within the Agua Amargo Reserve canyon area and are fully prepared to provide hydro-jetting, CCTV inspections, condition assessments, documentation, and emergency response services in accordance with City requirements and applicable industry standards, including NASSCO, cal/OSHA, EPA, and State Water Resources Control Board regulations.
Pipe Tee maintains 24-hour emergency response capabilities, including after-hours, weekends, and holiday coverage, and has the staff and equipment necessary to respond to sanitary sewer overflows, blockages, and other emergency events. Our team is committed to providing safe, responsive, and cost-effective services while protecting public health, the environment, and the City's infrastructure.
No conflicts of interest exist that would prevent Pipe Tee, Inc. from performing the services described in this RFP. Any subcontractors utilized under this contract will be clearly identified within the proposal along with their respective responsibilities.
Thank you for your consideration. We appreciate the opportunity to serve the City of Rancho Palos Verdes and look forward to supporting the City's sewer maintenance program.
Sincerely,
M~ h
President
Pipe Tee, Inc.
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EXECUTIVE SUMMARY
Pipe Tee, Inc. is pleased to submit this proposal to the City of Rancho Palos Verdes for Sewer Maintenance and Inspection Services. Pipe Tee is a California-based contractor specializing in municipal wastewater collection system maintenance, CCTV inspection, hydro-jetting, root removal, emergency response, and condition assessment services throughout Southern California.
Pipe Tee understands the City's need for a reliable contractor capable of maintaining approximately 3,150 linear feet of sewer infrastructure located within the Agua Amargo Reserve canyon area and other difficult-access locations. Our team has extensive experience performing sewer maintenance operations in challenging environments requiring specialized equipment, strict safety procedures, and effective coordination with public agencies.
The firm maintains the personnel, equipment, and operational resources necessary to provide both scheduled preventative maintenance and rapid emergency response services. Pipe Tee offers 24-hour availability, including nights, weekends, and holidays, and is prepared to respond to sanitary sewer overflows, blockages, and other wastewater emergencies within the response times required by the City.
Our proposed services include hydro-jetting, CCTV inspection, debris and root removal, condition assessment reporting, digital video documentation, emergency response support, and environmental protection measures. All work will be performed in accordance with applicable Cal/OSHA requirements, NASSCO standards, State Water Resources Control Board regulations, and industry best practices.
Safety, responsiveness, and quality are the foundation of Pipe Tee's operations.
Through experienced personnel, specialized equipment, comprehensive safety programs, and a commitment to customer service, Pipe Tee will provide the City of Rancho Palos Verdes with a dependable, cost-effective, and proactive sewer maintenance program designed to protect public health, preserve infrastructure assets, and minimize the risk of sanitary sewer overflows.
Pipe Tee appreciates the opportunity to partner with the City of Rancho Palos Verdes and looks forward to delivering safe, responsive, and professional sewer maintenance and inspection services throughout the duration of the contract.
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OMPANY
UALIFICATIO S
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COMPANY QUALIFICATIONS
Corporate Profile
Pipe Tee, Inc. is a California-based contractor specializing in the maintenance, inspection, cleaning, and rehabilitation support of wastewater collection systems for municipalities, public agencies, and utility providers throughout Southern California.
The company provides comprehensive sewer maintenance services including hydrojetting, CCTV inspection, root removal, debris removal, hydro-excavation, emergency response, and condition assessment reporting.
With a commitment to safety, quality, and customer service, Pipe Tee has established a reputation for delivering reliable and responsive services that help agencies maintain critical wastewater infrastructure, reduce sanitary sewer overflows, and extend the service life of collection system assets.
Municipal Sewer Maintenance Experience
Pipe Tee possesses extensive experience supporting municipal wastewater collection systems through preventative maintenance and emergency response programs. Our personnel routinely perform sewer cleaning, CCTV inspections, condition assessments, root intrusion removal, blockage removal, and emergency response services in urban environments, easements, environmentally sensitive areas, and difficult-access locations.
The company understands the operational challenges associated with maintaining sewer infrastructure and is committed to providing cost-effective solutions that support regulatory compliance, asset preservation, and public health protection.
Specialized Equipment and Resources
Pipe Tee maintains a fleet of modern and well-maintained equipment necessary to support both scheduled and emergency sewer maintenance operations, including:
• Combination hydro-jetting and vacuum trucks
• CCTV inspection vehicles and camera systems
• Root cutting and debris removal equipment
• Hydro-excavation equipment
• Confined space entry equipment
• Atmospheric monitoring instruments
• Traffic control and safety equipment
• Emergency response and spill containment equipment
These resources allow Pipe Tee to efficiently perform routine maintenance activities and rapidly respond to emergency sewer system events.
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COMPANY QUALIFICATIONS
Emergency Response Capabilities
Pipe Tee provides 24-hour emergency response services, including nights, weekends, and holidays. Dedicated personnel and equipment are available to respond to sewer blockages, sanitary sewer overflows, infrastructure failures, and other emergency conditions requiring immediate attention.
The company maintains established response procedures designed to minimize service disruptions, protect public health, and reduce environmental impacts.
Safety and Regulatory Compliance
Safety is a fundamental component of Pipe Tee's operations. The company maintains comprehensive safety programs and procedures designed to protect employees, clients, the public, and the environment.
Pipe Tee's safety program includes:
• Injury and Illness Prevention Program (IIPP)
• Confined Space Entry Program
• Hazard Communication Program
• Job Hazard Analysis Procedures
• Emergency Response Procedures
• Traffic Control Safety Procedures
• Environmental Protection and Spill Prevention Measures • Ongoing Safety Training and Employee Development
All work is performed in compliance with applicable Cal/OSHA regulations, environmental requirements, client specifications, and industry best practices.
Commitment to Quality
Pipe Tee is committed to providing professional, responsive, and high-quality services.
Through experienced personnel, specialized equipment, strong safety practices, and a customer-focused approach, the company consistently delivers reliable results that support the long-term performance and integrity of wastewater collection systems.
Pipe Tee's objective is to serve as a trusted partner to public agencies by providing safe, efficient, and cost-effective sewer maintenance and inspection services that protect infrastructure assets and ensure regulatory compliance.
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COMPANY QUALIFICATIONS
Pipe Tee, Inc. certifies that it is fully qualified and authorized to perform the seNices described in the City of Rancho Palos Verdes Request for Proposals for Sewer Maintenance and Inspection Services.
Pipe Tee maintains all licenses, registrations, permits, insurance coverages, and safety programs required to perform municipal sewer maintenance, CCTV inspection, hydrojetting, and emergency response services within the State of California. The company is in good standing and operates in compliance with all applicable federal, state, and local laws and regulations.
Pipe Tee is committed to performing all work in accordance with applicable requirements, including but not limited to:
• California Contractors State License Board (CSLB) regulations • California Occupational Safety and Health Administration (cal/OSHA) requirements
• Federal Occupational Safety and Health Administration ( OSHA) standards • State Water Resources Control Board (SWRCB) regulations a Environmental Protection Agency (EPA) requirements
• National Association of Sewer SeNice Companies (NASSCO) standards and best practices
• City of Rancho Palos Verdes contract requirements and specifications The company maintains comprehensive safety and risk management programs, including an Injury and Illness Prevention Program (IIPP), Confined Space Entry Program, Hazard Communication Program, Job Hazard Analysis procedures, and Emergency Response Procedures. All personnel receive ongoing safety training appropriate to their assigned responsibilities.
Pipe Tee further certifies that it possesses the personnel, equipment, operational resources, and emergency response capabilities necessary to successfully perform the requested services. The company maintains 24-hour emergency response availability and is prepared to meet the performance standards, response times, reporting requirements, and service expectations established by the City.
Pipe Tee has reviewed the Request for Proposals and, unless otherwise specifically noted within this proposal, accepts the terms, conditions, and requirements contained therein and is prepared to enter into an agreement with the City of Rancho Palos Verdes for the performance of the requested services.
:::) it:::·.
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TEC
APPROACH AND
T ODOLOG
A-45
TECHNICAL APPROACH AND
METHODOLOGY
Project Understanding
Pipe Tee understands that the City of Rancho Palos Verdes requires a qualified contractor to provide scheduled sewer maintenance, CCTV inspection, condition assessment, and emergency response services for portions of the City's wastewater collection system, including approximately 3,150 linear feet of sewer main located within the Agua Amargo Reserve canyon area.
The City's objectives include maintaining system reliability, preventing blockages and sanitary sewer overflows, documenting pipeline conditions, preserving infrastructure assets, and ensuring regulatory compliance through proactive maintenance and rapid emergency response.
Pipe Tee's approach combines preventative maintenance, detailed inspection services, comprehensive reporting, and responsive emergency support to help the City achieve these objectives safely and efficiently.
Preventative Maintenance Program
Pipe Tee will perform scheduled sewer cleaning services using high-pressure hydrojetting equipment specifically selected for the size, condition, and accessibility of each pipeline segment.
Prior to cleaning activities, crews will review site conditions, access requirements, safety considerations, and environmental constraints. Cleaning operations will be performed to remove debris, sediment, grease accumulation, roots, and other obstructions that may restrict flow or contribute to future blockages.
Following cleaning activities, Pipe Tee will conduct CCTV inspections as required to verify pipe condition, identify defects, document maintenance results, and support the City's asset management efforts.
All findings will be documented and submitted in a clear and organized format for City review.
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TECHNICAL APPROACH AND
METHODOLOGY
CCTV Inspection and Condition Assessment
Pipe Tee utilizes advanced CCTV inspection equipment operated by trained personnel to perform detailed evaluations of sewer infrastructure.
Inspections will include:
• Internal visual assessment of pipeline conditions
0 Identification of structural and operational defects
0 Documentation of root intrusion, debris accumulation, infiltration, and other deficiencies
• Digital video recording and photographic documentation • Condition assessment reporting and recommendations
Inspection data will be organized and provided in a format that supports maintenance planning, prioritization of repairs, and long-term asset management.
Canyon Access and Environmental Protection
Pipe Tee recognizes the unique challenges associated with performing maintenance activities within the Agua Amarga Reserve canyon environment.
Prior to mobilization, crews will evaluate access routes, site conditions, environmental constraints, and equipment requirements to ensure safe and efficient operations. Work activities will be conducted using equipment and procedures appropriate for difficultaccess locations while minimizing disturbance to surrounding natural resources.
Environmental protection measures will include:
• Spill prevention and containment procedures
• Proper handling and disposal of collected materials
• Protection of environmentally sensitive areas
° Compliance with applicable environmental regulations and permit requirements Emergency Response Services
Pipe Tee maintains 24-hour emergency response capabilities and is prepared to respond to sewer system emergencies, including blockages, sanitary sewer overflows, infrastructure failures, and other urgent maintenance needs.
Emergency response procedures include:
• Immediate dispatch of qualified personnel
• Rapid mobilization of equipment and resources
• Site assessment and implementation of corrective actions • Coordination with City representatives
• Documentation of work performed and corrective measures taken Pipe Tee's objective is to restore system functionality as quickly and safely as possible while minimizing impacts to public health, property, and the environment.
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TECHNICAL APPROACH AND
METHODOLOGY
Quality Assurance and Safety
Quality and safety are integrated into every phase of Pipe Tee's operations.
All work will be performed in accordance with established company procedures, applicable regulatory requirements, and industry best practices. Field personnel will follow Pipe Tee's Injury and Illness Prevention Program (IIPP), Confined Space Entry Program, Job Hazard Analysis procedures, and emergency response protocols.
Project activities will be monitored through supervisory oversight, field inspections, equipment maintenance programs, and internal quality reviews to ensure services are performed safely, efficiently, and in accordance with City requirements.
Communication and Reporting
Pipe Tee is committed to maintaining clear and responsive communication throughout the duration of the contract.
The City will receive timely updates regarding scheduled work, inspection findings, emergency response activities, and maintenance recommendations. Reports will include relevant observations, photographs, video documentation, corrective actions performed, and recommendations for future maintenance or repair activities.
Through proactive communication and detailed reporting, Pipe Tee will provide the City with the information necessary to make informed decisions regarding the operation and maintenance of its wastewater collection system. ..,
I
A-48
PROJECT
MANAGEMENT
A D STAFFING
A-49
KEY PERSONNEL
Pipe Tee's team is led by experienced professionals with extensive knowledge of municipal sewer systems and underground infrastructure. The company's President, Mike Prlich, provides overall leadership and strategic direction, while project managers and field supervisors oversee day-to-day operations and ensure that work is performed safely and in accordance with project requirements.
Field crews are composed of trained and experienced personnel who are familiar with CCTV inspection procedures, cleaning operations, and confined space work. All personnel are properly certified and equipped to perform the required services, ensuring consistent and reliable performance across all task orders.
MICHAEL PRLICH - PRESIDENT/ OWNER OF MIKE PRLICH AND SONS, INC. (EST. 1998)
From 1985 to 1998, worked for Mike Prlich & Sons Partnership. Mr. Prlich holds a Bachelor of Arts degree in Economics ('89) University of California at Berkeley.
TOM VUKOJEVIC - GENERAL MANAGER RESPONSIBLE FOR PROJECT
PLANNING, TECHNICAL SUBMITTALS,
project schedules, traffic control plan preparation, management of subcontractors and material
suppliers, and direct communication and interaction with project Owners, Designers, and
Inspectors.Mr. Vukojevicjoined MPS, Inc. in 2002.
SOPHIA KOKORIS -ACCOUNTING MANAGER
Bookkeeper, Accounts Payable, Accounts Receivable, Billing, Payroll.
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KEY PERSONNEL
Lora Hernandez - Compliance Officer Certified Payroll,
Lance Laven - Project Manager I Estimator responsible for estimating, bidding, project planning, technical submittals, project schedules, traffic control plan preparation, management of subcontractors and material suppliers, and direct communication and interaction with project owners, Designers, and Inspectors. Lance has more than 18 years of experience in assisting with engineering design and construction involving underground utilities, water & wastewater ransmission/treatment facilities, beam and lag retaining walls, slope stabilization, compaction grouting, CIPP lining, slip lining, pipe bursting. Mr. Laven joined MPS, Inc. in 2016.
Superintendents
Alex Rodriguez - Superintendent-. Mr. Rodriguez joined the MPS, Inc. group in 2074. Has completed various types of projects including waterlines, sewers, storm drains, grading, slip lining, etc. Has managed jobs for our following Clients: City of Los Angeles, Orange County Sanitation District, Los Angeles County Sanitation District, and City of Long Beach. Mr. Corona maintains his membership in the Labors Union.
Foreman
Roman Vargas - Worked for Pipe-Tee, Inc. for 6 years - 2078 to Present.
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PROJECT MANAGEMENT
AND STAFFING
Quality Assurance and Safety
Quality and safety are integrated into every phase of Pipe Tee's operations.
All work will be performed in accordance with established company procedures, applicable regulatory requirements, and industry best practices. Field personnel will follow Pipe Tee's Injury and Illness Prevention Program (IIPP), Confined Space Entry Program, Job Hazard Analysis procedures, and emergency response protocols.
Project activities will be monitored through supervisory oversight, field inspections, equipment maintenance programs, and internal quality reviews to ensure services are performed safely, efficiently, and in accordance with City requirements.
Communication and Reporting
Pipe Tee is committed to maintaining clear and responsive communication throughout the duration of the contract.
The City will receive timely updates regarding scheduled work, inspection findings, emergency response activities, and maintenance recommendations. Reports will include relevant observations, photographs, video documentation, corrective actions performed, and recommendations for future maintenance or repair activities.
Through proactive communication and detailed reporting, Pipe Tee will provide the City with the information necessary to make informed decisions regarding the operation and maintenance of its wastewater collection system.
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ORGANIZATION CHART
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RE EVANT
EXPERIENCE
A-55
RELEVANT EXPERIENCE
Municipal Sewer Inspection, Cleaning, and Condition Assessment Services Pipe Tee, Inc. has more than 37 years of experience providing sewer maintenance, CCTV inspection, condition assessment, emergency response, and underground infrastructure services for public agencies throughout Southern California. The firm has successfully completed over 200 municipal sewer and underground utility projects and has performed more than ten million linear feet of CCTV inspection for public works clients.
Pipe Tee specializes in sewer cleaning, CCTV inspection, sewer condition assessment, trenchless rehabilitation support, hydro-cleaning, vacuum operations, and emergency sewer maintenance services. The company maintains a modern fleet of CCTV inspection vehicles, combination hydro-cleaning and vacuum trucks, traffic control equipment, confined-space entry equipment, and advanced CUES and Envirosight inspection systems capable of performing high-definition NASSCO-compliant inspections and reporting.
Large Diameter Sewer Cleaning and CCTV Inspection Programs Pipe Tee routinely performs large-diameter sewer cleaning, root removal, debris removal, PACP-compliant CCTV inspections, condition assessments, and emergency response services for municipal wastewater agencies. Recent work includes support for the City of Vista and Buena Sanitation District's sewer maintenance and inspection program, involving high-pressure hydro-cleaning, CCTV inspection, PACP documentation, digital video deliverables, traffic control, confined-space operations, and emergency response activities.
The firm's personnel are trained in confined-space entry, atmospheric monitoring, sewer system hazard recognition, spill prevention, and traffic control. Pipe Tee maintains comprehensive safety programs tailored specifically for sewer cleaning and CCTV inspection operations.
Sewer Condition Assessment and Asset Management Support Pipe Tee has extensive experience supporting municipal asset management programs through systematic CCTV inspection and condition assessment services.
The firm performs NASSCO PACP, MACP, and LACP inspections utilizing high-definition camera systems, defect coding, digital reporting, quality assurance reviews, and database deliverables. Pipe Tee maintains certified NASSCO personnel and established QA/QC procedures to ensure accurate condition assessment data and reporting consistency.
A-56
RELEVANT EXPERIENCE
Municipal Sewer Inspection, Cleaning, and Condition Assessment Services Pipe Tee, Inc. has more than 37 years of experience providing sewer maintenance, CCTV inspection, condition assessment, emergency response, and underground infrastructure services for public agencies throughout Southern California. The firm has successfully completed over 200 municipal sewer and underground utility projects and has performed more than ten million linear feet of CCTV inspection for public works clients.
Pipe Tee specializes in sewer cleaning, CCTV inspection, sewer condition assessment, trenchless rehabilitation support, hydro-cleaning, vacuum operations, and emergency sewer maintenance services. The company maintains a modern fleet of CCTV inspection vehicles, combination hydro-cleaning and vacuum trucks, traffic control equipment, confined-space entry equipment, and advanced CUES and Envirosight inspection systems capable of performing high-definition NASSCO-compliant inspections and reporting.
Large Diameter Sewer Cleaning and CCTV Inspection Programs Pipe Tee routinely performs large-diameter sewer cleaning, root removal, debris removal, PACP-compliant CCTV inspections, condition assessments, and emergency response services for municipal wastewater agencies. Recent work includes support for the City of Vista and Buena Sanitation District's sewer maintenance and inspection program, involving high-pressure hydro-cleaning, CCTV inspection, PACP documentation, digital video deliverables, traffic control, confined-space operations, and emergency response activities.
The firm's personnel are trained in confined-space entry, atmospheric monitoring, sewer system hazard recognition, spill prevention, and traffic control. Pipe Tee maintains comprehensive safety programs tailored specifically for sewer cleaning and CCTV inspection operations.
Sewer Condition Assessment and Asset Management Support Pipe Tee has extensive experience supporting municipal asset management programs through systematic CCTV inspection and condition assessment services.
The firm performs NASSCO PACP, MACP, and LACP inspections utilizing high-definition camera systems, defect coding, digital reporting, quality assurance reviews, and database deliverables. Pipe Tee maintains certified NASSCO personnel and established QA/QC procedures to ensure accurate condition assessment data and reporting consistency.
The company has demonstrated its ability to support large-scale inspection programs involving hundreds of thousands of linear feet of sewer pipeline inspections, while maintaining strict quality control requirements and rapid response capabilities.
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RELEVANT EXPERIENCE
Emergency Response and Municipal On-Call Services
Pipe Tee has responded to more than 400 service calls for public agencies throughout Southern California and routinely provides emergency sewer maintenance, inspection, and condition assessment services. The company maintains dedicated crews, specialized equipment, and project management procedures that allow for rapid mobilization in response to emergency inspection and maintenance requests.
Representative Public Agency Experience
Pipe Tee has successfully performed work for numerous public agencies throughout Southern California, including:
• City of Los Angeles
• Los Angeles County Sanitation Districts
• City of Newport Beach
• City of Anaheim
• South Coast Water District
• City of Redondo Beach
• City of Santa Monica
• City of Santa Barbara
• San Bernardino Municipal Water Department
• Costa Mesa Sanitary District
• City of Vista and Buena Sanitation District
Relevance to Rancho Palos Verdes
Pipe Tee's experience performing sewer cleaning, CCTV inspection, PACP/MACP coding, emergency response, confined-space operations, condition assessment reporting, traffic control, and municipal asset management support directly aligns with the City of Rancho Palos Verdes' requirements for sewer maintenance and inspection services. The firm's extensive municipal experience, specialized equipment fleet, certified personnel, and history of delivering responsive on-call services position Pipe Tee to successfully support the City's wastewater infrastructure program.
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EQUIPMENT ND
RESOURCES
A-59
EQUIPMENT AND RESOURCES
Pipe Tee, Inc. maintains a comprehensive fleet of specialized equipment and trained personnel dedicated to supporting municipal sewer inspection, cleaning, condition assessment, and emergency response operations. The company's equipment resources are specifically selected to support sanitary sewer, storm drain, and underground utility infrastructure programs while ensuring compliance with NASSCO, OSHA, Cal/OSHA, and agency-specific requirements.
Specialized Equipment Resources
Pipe Tee's available equipment includes:
• High-Definition CCTV Inspection Trucks
• Pan-Tilt-Zoom CCTV Camera Systems
• 360-Degree Pipeline Inspection Cameras
• CUES and Envirosight Inspection Systems
• Combination Hydro-Cleaning and Vacuum Trucks
• Hydro-Jetting Equipment
• Root Cutting Equipment
• Debris Removal Equipment
• Pole-Mounted Manhole Inspection Systems
• Traffic Control Vehicles and Devices
• Confined Space Entry Equipment
• Atmospheric Monitoring Instruments
• Portable Bypass Pumping Equipment
• Utility Support Vehicles
• Emergency Response Vehicles
• Backup CCTV Systems Available During Operations
These resources allow Pipe Tee to perform sewer cleaning, CCTV inspection, PACP and MACP coding, manhole inspections, condition assessments, emergency response services, and asset management support for municipal agencies throughout Southern California.
Organizational Resources
Pipe Tee maintains the financial stability, staffing depth, equipment inventory, and management resources necessary to support both routine and emergency municipal infrastructure programs. The firm operates under active California contractor licenses, maintains required insurance coverage, and possesses the organizational capacity to successfully perform multiple concurrent assignments while meeting project schedules and performance requirements.
This combination of specialized equipment, certified personnel, quality control systems, and emergency response resources enables Pipe Tee to consistently deliver safe, reliable, and high-quality sewer inspection and maintenance services for public agencies throughout California.
A-60
EQUIPMENT AND RESOURCES
Personnel Resources
Pipe Tee maintains experienced project managers, field supervisors, CCTV operators, sewer maintenance technicians, and administrative support staff dedicated to municipal infrastructure projects. All inspection personnel are trained in industrystandard inspection procedures and maintain relevant NASSCO certifications for sewer and manhole assessment activities.
Personnel qualifications include:
0 NASSCO PACP Certified Inspectors
• NASSCO MACP Certified Inspectors
• NASSCO LACP Certified Personnel
• Confined Space Entry Trained Personnel
• Traffic Control Trained Personnel
• Sewer system Safety and Hazard Recognition Training
• Atmospheric Monitoring Training
• Emergency Response Training
0 OSHA and Cal/OSHA Safety Training
Quality Assurance Resources
Pipe Tee maintains dedicated quality assurance and quality control personnel responsible for:
• Field Verification Reviews
• PACP/MACP Coding Validation
• Video Quality Review
• Deliverable Audits
• Database Accuracy Verification
• Asset Identification Verification
• Report Quality Control
• Final Deliverable Compliance Reviews
This structured QA/QC process ensures that inspection data, coding, and reporting meet agency requirements and applicable NASSCO standards prior to submission.
Emergency Response Capability
Pipe Tee maintains the personnel, equipment, and operational capacity necessary to respond to emergency sewer maintenance and inspection requests. Dedicated crews, specialized equipment, and established communication procedures allow for rapid mobilization to support emergency conditions, urgent inspections, and critical infrastructure needs. The firm has successfully responded to hundreds of municipal service requests throughout Southern California and maintains resources available for on-call assignments.
A-61
REPORTING AND
DELIVERABLES
A-62
REPORTING AND DELIVERABLES
Pipe Tee recognizes that accurate reporting and timely deliverables are critical components of a successful sewer maintenance and inspection program. The City relies on complete and reliable information to support regulatory compliance, maintenance planning, emergency response documentation, and long-term asset management.
Pipe Tee will provide comprehensive documentation for all scheduled and emergency work activities performed under this contract. All reports and deliverables will be prepared in a clear, organized, and professional format and submitted within the timeframes established by the City.
CCTV Inspection Deliverables
Following completion of CCTV inspection activities, Pipe Tee will provide:
• Digital CCTV inspection videos
• Condition assessment reports
• Defect documentation and photographic records
• Asset identification verification
• Observation logs and field notes
• Maintenance verification documentation
• Recommendations for corrective actions when applicable Inspection data will be collected and documented utilizing current NASSCO inspection practices and industry-standard reporting methodologies. All inspection reports will be reviewed through Pipe Tee's internal Quality Assurance/Quality Control (QA/QC) process prior to submission.
Sewer Maintenance Reports
For scheduled maintenance activities, Pipe Tee will provide documentation including:
• Location of work performed
• Date and time of service
0 Sewer segments cleaned
• Equipment utilized
• Debris and root intrusion observations
" Operational issues encountered
0 Recommendations for future maintenance activities
These reports will provide the City with documentation necessary to verify completed work and support ongoing maintenance planning.
CrPE TEC
A-63
REPORTING AND DELIVERABLES
Emergency Response Reporting
For emergency response activities, Pipe Tee will provide an After-Action Report documenting:
• Date and time of notification
• Response and mobilization times
• Location of incident
• Description of conditions encountered
• Corrective actions performed
• Equipment and personnel utilized
• Photographic documentation, when applicable
• Recommendations for follow-up maintenance or repairs
Emergency reports will be submitted promptly following completion of response activities to assist the City with regulatory documentation and operational review requirements.
Quality Assurance and Data Verification
All reports and inspection data will undergo internal QA/QC review to verify:
• Asset identification accuracy
• Inspection footage calibration
• Observation coding accuracy
• Report completeness
• Video quality
• Photographic documentation
0 Deliverable formatting requirements
This review process helps ensure that all submitted information is accurate, complete, and suitable for use in the City's asset management and maintenance programs.
Communication and Project Updates
Throughout the contract period, Pipe Tee will maintain proactive communication with City staff through:
• Routine project status updates
• Coordination of scheduled maintenance activities
0 Emergency response notifications
• Inspection findings summaries
" Recommendations for corrective actions
• Follow-up coordination as required
Pipe Tee's project management team will remain available to discuss findings, answer questions, and support the City's operational and maintenance objectives.
A-64
REPORTING AND DELIVERABLES
Commitment to Timely Deliverables
Pipe Tee is committed to providing accurate, complete, and timely deliverables that support informed decision-making and effective management of the City's wastewater collection system. Through established reporting procedures, dedicated QA/QC review, and experienced project management oversight, Pipe Tee will ensure all documentation is submitted in accordance with contract requirements and industry best practices.
Cw
PPETE:
A-65
EXCEPTIONS
AND CONTRACT
ACCEPTANCE
A-66
EXCEPTIONS AND CONTRACT ACCEPTANCE
Pipe Tee, Inc. has carefully reviewed the Request for Proposals, Scope of Services, Professional Services Agreement, and all associated contract documents issued by the City of Rancho Palos Verdes.
Pipe Tee understands the requirements of the proposed contract and is fully prepared to provide the personnel, equipment, materials, supervision, and technical resources necessary to successfully perform the requested Sewer Maintenance and Inspection Services.
Except as specifically identified below, Pipe Tee accepts the terms, conditions, requirements, and provisions contained in the Request for Proposals and the City's Professional Services Agreement.
Exceptions
Pipe Tee, Inc. has no exceptions, qualifications, or requested modifications to the City's proposed contract documents.
Pipe Tee acknowledges that this proposal, together with the City's contract documents, may serve as the basis for a binding agreement between the City of Rancho Palos Verdes and Pipe Tee, Inc. upon award and execution of the contract.
Pipe Tee further certifies that it possesses the authority, licensing, insurance, financial capacity, personnel, and equipment resources necessary to fulfill all obligations associated with the proposed services.
The undersigned is authorized to bind Pipe Tee, Inc. contractually and certifies that the information contained within this proposal is true and correct to the best of their knowledge.
\Jh_
Pipe Tee, Inc.
Mike Prlich
President
Date: ________ ____ ______ _
A-67
APPENDICES
A-68
COST
ROPOSAL
A-69
COST PROPOSAL
A-70
Attachment B
Rate Schedule
DEFINITIONS
PIPE TEC, INC.
Straight Time: Per day- Work conducted during an 8-hour period.
Overtime: Per day- Work conducted after 8-hours and less than 12 hours Premium Time: Per day - Work conducted after 12-hours
HOLIDAYS OBSERVED
Only federally recognized holidays will be eligible for holiday pay.
MINIMUM CHARGES
Please provide the minimum charged hours which will apply to all call outs.
Time charges include personnel, equipment and materials for preparation, mobilization, travel to and from site, demobilization, decontamination, transportation and
unloading.
Minimum Charged Hours '--/ - ___ Hours
ADDITIONAL AND OUTSIDE COSTS
Disclose any additional and/or outside costs that may be included for all disposal, services, non-heavy equipment rentals, and materials not on the rate sheet.
Additional and Outside Costs - M /11
Disclose any additional and/or outside costs that may be included for heavy equipment rental.
Heavy Equipment Rental -
A-71
PIPE TEC, INC.
Bid Schedule & Pricing Sheet
Section A- Routine Scheduled Maintenance
Item Description of Estimated Unit Vendor Unit Estimated No. Service Frequency Price Annual Cost
A-1 Scheduled Hydro- Twice Per Lump Sum $'0- ,, .J) ';;:, $ JI. 0)'.J '7) Jetting of Canyon Year
Sewer Segments
A-2* Scheduled CCTV Twice Per Lump Sum $ J.7 :)J·) )) $ ')'-/ :,_;i) )) Inspection of Canyon Year
Sewer Segments
A-3 ** Root Removal / Root As Needed Per LF $ I 'ii J) $ IS )) Intrusion
Maintenance
A-2* - CCTV inspection shall conform all National Association of Sewer Service Companies (NASSCO) and other industry standards. Contractor shall provide the City with all CCTV footage and inspection reports on a flash drive, supplied by the Contractor. Data supplied to the City shall be organized so that it is easy to identify which segments are being inspected. For example, [Date of Inspection - SSLACOXXXX to SSLACOXXXX], or a similar file name may be used.
A-3** - For root removal, the use of sewer chains or similar is strictlv prohibited. Prior to any root removal, a list of the anticipated tools and equipment shall be emailed to the City. No root removal shall be conducted until it is authorized by the City in writing (via email). The City shall be notified if any additional tools or equipment are used during the root removal. Any damage to the sewer system caused by the Contractor due to the use of chains or similar shall be repaired by the Contractor. Any costs associated with the repair shall be borne solely by the Contractor.
Total Estimated Costs for Section A: $ f ~ 'ti .) i "6 'J .;; Section B - On-c_all/ As-needed/ Approved Maintenance Services:
Item Description of Unit Regular Rate Overtime Emergency No. Service Rate Rate
8-1 Hydro-Jetting Truck Per Hour $ ~ ,;,, ::, $ 3<; S .:,~ $ --J;:) :,:, with Operator
8-2 CCTV Inspection Per Hour $ J;i.s ;,,':J $ } ~'., ') ::, $~.:,:, Truck with Operator
8-3 Maintenance Per Hour $~.J.> $ I q::;. :;.:., $ ).'-j:, .:,,-., Technician
8-4 Supervisor/ Per Hour $ I 7 z; ;,,:;, $ ;..;, ) ) :, $ ~ s~ >.
Foreman
8-5 Laborer Per Hour $ / ~ 5 '.:, j $ {7;;, ..>:, $ :;; i .> ),:, 8-6 Confined Space Entry Per Hour $ 7-:,.) .:,;::; $ j-..;) > _,,/ $ ~};; ~~ Team
8-7 Bypass Pumping Per Day $ b ->~-::J":l :-> $ " c;;,::, ,-> $~) ,:.) Equipment
A-72
PIPE TEC, INC.
Section C - Materials and Markups
Description Vendor Percentage/ Cost
Material Markup Percentage '.).O %
Subcontractor Markup Percentage :). ,':) %
Equipment Rental Markup Percentage ].,,,:;, %
Non-listed materials and equipment shall not exceed ;z.:, % markup over Contractor cost, Section D - Response Time
Service Tvoe Vendor Proposed Response Time
Emergency Response :i- h"'""r.S.
Non-Emergency Response 'i t " 'S I,,.,,.,,.~
Scheduled Maintenance Availabilitv r,,.c,+ f\,.,. .. L,1,/e Section E - Contractor Information
Company Name P,.2c~ .. L,>t
Authorized Representative ~~>I t/ i-}t,,~ l C .,, c,
Title G-ce,'<f". r ..,_( "M.1,.,,,~9.'-"··
Phone Number ( L;: i; J )S'!. , ... i;li
Email Address ,..., { • f.) f> I,',,- +C.<. ~ i r)~ • <..J. ~ Contractor License Number ll - Ci.'z.t'7 ~-j_
Contractor Certification
The undersigned hereby certifies that they have reviewed the Scope of Services, specifications, and contract requirements and are capable of performing the requested services in accordance with the requirements of the City. ,,
I
Authorized Signature: _,,/"":_;_;,_"_ ~;._!_ f._~----!'------- ---.-- \/ I/ • J
Printed Name: -'-/ _-J_/v_,_ Y_ -'w· ,-.. _v-+y_::_v_, '---- --- Total Estimated Costs for Section A: $ i 3 'l>. Cl i '& 0 ) A-73
C!TVOF
June 16, 2026
ADDENDUM NO. 1
This Addendum forms a part of the Bid Documents for the Sewer Maintenance & Inspection Services and modifies the original Bid Documents.
Each bidder shall be responsible for ascertaining, prior to submitting a bid, that it has received all issued Addenda and shall ACKNOWLEDGE RECEIPT OF THIS ADDENDUM ON THE PROPOSER'S CERTIFICATION, attached. A proposer's failure to address the requirements of this addendum may result in that bid being rejected.
The bidder shall execute the Certification at the end of this addendum and attach the certification to the proposal.
Item 1 Question:
Pre-Bid Questions Water Supply Please clarify who will be responsible for providing and paying for water required to perform the work. If water is to be provided by the City, will the City provide a water meter and designated connection locations? Debris Handling and Disposal If the Contractor is responsible for debris disposal, is there a City-approved staging area within City limits where the Contractor may place roll-off bins or other debris containment containers? GIS Data Does the City have GIS files associated with the pipelines included in the scope of work? If so, will those files be made available to the Contractor? Previous Maintenance History Please provide the most recent cleaning dates for the pipelines included in the scope of work, or otherwise indicate when the pipelines were last cleaned.
Answer:
Water Supply - The contractor shall be responsible for sourcing water. Water can be supplied via water truck, rented meter with Cal Water, or similar.
Debris Handling and Disposal - Contractor is responsible for debris disposal. The City will not provide a staging area to store roll-off bins or other containers.
GIS Data - GIS data will be shared with the awarded contractor Previous Maintenance History - This section of sewer was previously maintained by the County. The City does not have the maintenance records . Pipelines were last cleaned in May of 2025
Item 2 Question:
Is the City able to provide the Contractor with at least a 5' walking pathway to all canyon structures?
Answer:
Walkway and hiking trail will vary. The City removes veaetation for access.
Item 3 Question :
PAGE 1 OF 4
A-74
For bypass pumping, will the max sewer flow needed to be accounted for be 100 gallons per minute? If not, can you please confirm the max sewer flow for the pipes included in this RFP?
Answer:
The City does not have sewer flow data that provides flows/velocities. The sewer lines are 8-inch, and a bypass on a similar sized pipe was done using a 2" trash pump; however, this bypass was done for a sewer line located in level ground on the street, conditions in the canyon will vary and a larger capacity pump may be necessary. The contractor shall use their best judgment to supply the necessary equipment needed for a bypass and it will be the responsibility of the contractor to supolv said eouioment.
Item 4 Question:
For bypass pumping, should the Contractor assume bypassing only one pipe segment at a time? If not, how many pipe segments should be anticipated within a single mobilization? Answer:
Yes, that assumption is fine
Item 5 Question:
Is the City requiring the use of a labor compliance monitoring system (i.e., LCP Tracker, etc.) to be utilized under this contract or will the construction contractors be allowed to mail in their CPRs to the awarded firm?
Answer:
The City is not requiring the use of a specific labor compliance monitoring system, such as LCP Tracker, under this contract. The selected consultant may utilize its preferred labor compliance tracking and certified payroll review process, subject to City approval and compliance with all aoolicable requirements.
Item 6 Question:
How many emergency callouts were performed under the previous agreement? Answer:
The City cannot predict how often an emergency will occur; however, from 2020 to present, only one emergency response was needed (during 2024) because an unknown source put pool plaster into the oioes.
Item 7 Question:
Is the City willing to issue a no-fee encroachment and/or traffic control permit to the Contractor?
Answer:
The City will issue a no-fee encroachment permit, but it will be the responsibility of the contractor (at their own cost) to provide traffic control plans that are reviewed and approved bv the Citv.
Item 8 Question:
Is any portion of the work located within Caltrans or other jurisdictional rights-of-way? Answer:
No.
Item 9 Question:
Will the City provide and cover all costs associated with a temporary construction water meter and water usage fees for the Contractor?
Answer:
No, bid should include all costs.
Item 9 Question:
Will the City provide the Contractor with access to a disposal site or laydown area within 30 miles of the project site?
PAGE 2 OF 4
A-75
Answer:
No, means and methods for disposal shall be left to the contractor.
Item 10 Question:
Can the City provide historical disposal records for the sewer mains included in this RFP for review?
Answer:
This section was previously handled by the Countv, the City does not have these records.
Item 11 Question:
Can the City provide a sample after-action summary report that aligns with the reporting requirements outlined in this RFP?
Answer:
No, submission of an after-action summary report is part of the RFP evaluation.
Item 12 Question:
Can the City provide the bid results from the previous Sewer Maintenance and Inspection Services contract?
Answer:
This is the first time this type of RFP has been released for this section of sewer.
End of Addendum No. 1
Any questions regarding this Addendum should be directed to Brandon Mesker, at [email protected] or (310) 544-5292.
PAGE 3 OF 4
A-76
PROPOSER'S CERTIFICATION
I acknowledge receipt of the foregoing Addendum No. 1 and accept all conditions contained therein.
Date
Please sign above and include this signed addendum (without attachments) in the proposal package. Failure to do so may result in that bid being rejected.
PAGE 4 OF 4
B-1
PIPE TEC
sewer Maintenance and Inspection services
PRESENTED BY
MIKEPRLICH
President - PIPE TEC
'9 626-338-1434 Office
'9 626-338-1442 Fax
B-2
TABLE OF CONTENTS
Cover Letter
Executive Summary
Company Qualifications
Technical Approach and
Methodology
Project Management and Staffing
Relevant Experience
Equipment and Resources
Reporting and Deliverables
Exceptions and Contract
Acceptance
Appendices
B-3
COVER LETTER
B-4
June 18, 2026
City of Rancho Palos Verdes
Public Works Department
Attention: Brandon Mesker
Subject: Proposal for Sewer Maintenance and Inspection Services Dear Evaluation Committee,
Pipe Tee, Inc. is pleased to submit this proposal to provide Sewer Maintenance and Inspection Services for the City of Rancho Palos Verdes.
Pipe Tee is a California corporation in good standing specializing in municipal sewer maintenance, hydro-jetting, CCTV inspection, emergency response, root removal, and wastewater collection system support. Our team maintains the personnel, equipment, and operational resources necessary to perform scheduled maintenance and respond to emergency sewer incidents in canyon and difficult-access environments.
We understand the City's requirement to maintain approximately 3,150 linear feet of sewer infrastructure within the Agua Amargo Reserve canyon area and are fully prepared to provide hydro-jetting, CCTV inspections, condition assessments, documentation, and emergency response services in accordance with City requirements and applicable industry standards, including NASSCO, Cal/OSHA, EPA, and State Water Resources Control Board regulations.
Pipe Tee maintains 24-hour emergency response capabilities, including after-hours, weekends, and holiday coverage, and has the staff and equipment necessary to respond to sanitary sewer overflows, blockages, and other emergency events. Our team is committed to providing safe, responsive, and cost-effective services while protecting public health, the environment, and the City's infrastructure.
No conflicts of interest exist that would prevent Pipe Tee, Inc. from performing the services described in this RFP. Any subcontractors utilized under this contract will be clearly identified within the proposal along with their respective responsibilities.
Thank you for your consideration. We appreciate the opportunity to serve the City of Rancho Palos Verdes and look forward to supporting the City's sewer maintenance program.
Sincerely,
M~ h
President
Pipe Tee, Inc.
PIPE
~ TEC
B-5
EXECUTIVE
SUMMARY
B-6
EXECUTIVE SUMMARY
Pipe Tee, Inc. is pleased to submit this proposal to the City of Rancho Palos Verdes for Sewer Maintenance and Inspection Services. Pipe Tee is a California-based contractor specializing in municipal wastewater collection system maintenance, CCTV inspection, hydro-jetting, root removal, emergency response, and condition assessment services throughout Southern California.
Pipe Tee understands the City's need for a reliable contractor capable of maintaining approximately 3,150 linear feet of sewer infrastructure located within the Agua Amargo Reserve canyon area and other difficult-access locations. Our team has extensive experience performing sewer maintenance operations in challenging environments requiring specialized equipment, strict safety procedures, and effective coordination with public agencies.
The firm maintains the personnel, equipment, and operational resources necessary to provide both scheduled preventative maintenance and rapid emergency response services. Pipe Tee offers 24-hour availability, including nights, weekends, and holidays, and is prepared to respond to sanitary sewer overflows, blockages, and other wastewater emergencies within the response times required by the City.
Our proposed services include hydro-jetting, CCTV inspection, debris and root removal, condition assessment reporting, digital video documentation, emergency response support, and environmental protection measures. All work will be performed in accordance with applicable Cal/OSHA requirements, NASSCO standards, State Water Resources Control Board regulations, and industry best practices.
Safety, responsiveness, and quality are the foundation of Pipe Tee's operations.
Through experienced personnel, specialized equipment, comprehensive safety programs, and a commitment to customer service, Pipe Tee will provide the City of Rancho Palos Verdes with a dependable, cost-effective, and proactive sewer maintenance program designed to protect public health, preserve infrastructure assets, and minimize the risk of sanitary sewer overflows.
Pipe Tee appreciates the opportunity to partner with the City of Rancho Palos Verdes and looks forward to delivering safe, responsive, and professional sewer maintenance and inspection services throughout the duration of the contract.
PIPE
~ TEC
B-7
COMPANY
QUALIFICATIONS
B-8
COMPANY QUALIFICATIONS
Corporate Profile
Pipe Tee, Inc. is a California-based contractor specializing in the maintenance, inspection, cleaning, and rehabilitation support of wastewater collection systems for municipalities, public agencies, and utility providers throughout Southern California.
The company provides comprehensive sewer maintenance services including hydrojetting, CCTV inspection, root removal, debris removal, hydro-excavation, emergency response, and condition assessment reporting.
With a commitment to safety, quality, and customer service, Pipe Tee has established a reputation for delivering reliable and responsive services that help agencies maintain critical wastewater infrastructure, reduce sanitary sewer overflows, and extend the service life of collection system assets.
Municipal Sewer Maintenance Experience
Pipe Tee possesses extensive experience supporting municipal wastewater collection systems through preventative maintenance and emergency response programs. Our personnel routinely perform sewer cleaning, CCTV inspections, condition assessments, root intrusion removal, blockage removal, and emergency response services in urban environments, easements, environmentally sensitive areas, and difficult- access locations.
The company understands the operational challenges associated with maintaining sewer infrastructure and is committed to providing cost-effective solutions that support regulatory compliance, asset preservation, and public health protection.
Specialized Equipment and Resources
Pipe Tee maintains a fleet of modern and well-maintained equipment necessary to support both scheduled and emergency sewer maintenance operations, including:
• Combination hydro-jetting and vacuum trucks
• CCTV inspection vehicles and camera systems
• Root cutting and debris removal equipment
• Hydro-excavation equipment
• Confined space entry equipment
• Atmospheric monitoring instruments
• Traffic control and safety equipment
• Emergency response and spill containment equipment
These resources allow Pipe Tee to efficiently perform routine maintenance activities and rapidly respond to emergency sewer system events.
@
PIPE TEC
B-9
COMPANY QUALIFICATIONS
Emergency Response Capabilities
Pipe Tee provides 24-hour emergency response services, including nights, weekends, and holidays. Dedicated personnel and equipment are available to respond to sewer blockages, sanitary sewer overflows, infrastructure failures, and other emergency conditions requiring immediate attention.
The company maintains established response procedures designed to minimize service disruptions, protect public health, and reduce environmental impacts.
Safety and Regulatory Compliance
Safety is a fundamental component of Pipe Tee's operations. The company maintains comprehensive safety programs and procedures designed to protect employees, clients, the public, and the environment.
Pipe Tee's safety program includes:
• Injury and Illness Prevention Program (IIPP)
• Confined Space Entry Program
• Hazard Communication Program
• Job Hazard Analysis Procedures
• Emergency Response Procedures
• Traffic Control Safety Procedures
• Environmental Protection and Spill Prevention Measures • Ongoing Safety Training and Employee Development
All work is performed in compliance with applicable Cal/OSHA regulations, environmental requirements, client specifications, and industry best practices.
Commitment to Quality
Pipe Tee is committed to providing professional, responsive, and high-quality services.
Through experienced personnel, specialized equipment, strong safety practices, and a customer-focused approach, the company consistently delivers reliable results that support the long-term performance and integrity of wastewater collection systems.
Pipe Tee's objective is to serve as a trusted partner to public agencies by providing safe, efficient, and cost-effective sewer maintenance and inspection services that protect infrastructure assets and ensure regulatory compliance.
PIPE
~ TEC
B-10
COMPANY QUALIFICATIONS
Pipe Tee, Inc. certifies that it is fully qualified and authorized to perform the services described in the City of Rancho Palos Verdes Request for Proposals for Sewer Maintenance and Inspection Services.
Pipe Tee maintains all licenses, registrations, permits, insurance coverages, and safety programs required to perform municipal sewer maintenance, CCTV inspection, hydrojetting, and emergency response services within the State of California. The company is in good standing and operates in compliance with all applicable federal, state, and local laws and regulations.
Pipe Tee is committed to performing all work in accordance with applicable requirements, including but not limited to:
• California Contractors State License Board (CSLB) regulations • California Occupational Safety and Health Administration (Cal/OSHA) requirements
• Federal Occupational Safety and Health Administration ( OSHA) standards • State Water Resources Control Board (SWRCB) regulations • Environmental Protection Agency (EPA) requirements
• National Association of Sewer Service Companies (NASSCO) standards and best practices
• City of Rancho Palos Verdes contract requirements and specifications The company maintains comprehensive safety and risk management programs, including an Injury and Illness Prevention Program (IIPP), Confined Space Entry Program, Hazard Communication Program, Job Hazard Analysis procedures, and Emergency Response Procedures. All personnel receive ongoing safety training appropriate to their assigned responsibilities.
Pipe Tee further certifies that it possesses the personnel, equipment, operational resources, and emergency response capabilities necessary to successfully perform the requested services. The company maintains 24-hour emergency response availability and is prepared to meet the performance standards, response times, reporting requirements, and service expectations established by the City.
Pipe Tee has reviewed the Request tor Proposals and, unless otherwise specifically noted within this proposal, accepts the terms, conditions, and requirements contained therein and is prepared to enter into an agreement with the City of Rancho Palos Verdes for the performance of the requested services.
PIPE TEC
B-11
TECHNICAL
APPROACH AND
METHODOLOGY
B-12
TECHNICAL APPROACH AND
METHODOLOGY
Project Understanding
Pipe Tee understands that the City of Rancho Palos Verdes requires a qualified contractor to provide scheduled sewer maintenance, CCTV inspection, condition assessment, and emergency response services for portions of the City's wastewater collection system, including approximately 3,150 linear feet of sewer main located within the Agua Amarga Reserve canyon area.
The City's objectives include maintaining system reliability, preventing blockages and sanitary sewer overflows, documenting pipeline conditions, preserving infrastructure assets, and ensuring regulatory compliance through proactive maintenance and rapid emergency response.
Pipe Tee's approach combines preventative maintenance, detailed inspection services, comprehensive reporting, and responsive emergency support to help the City achieve these objectives safely and efficiently.
Preventative Maintenance Program
Pipe Tee will perform scheduled sewer cleaning services using high-pressure hydrojetting equipment specifically selected for the size, condition, and accessibility of each pipeline segment.
Prior to cleaning activities, crews will review site conditions, access requirements, safety considerations, and environmental constraints. Cleaning operations will be performed to remove debris, sediment, grease accumulation, roots, and other obstructions that may restrict flow or contribute to future blockages.
Following cleaning activities, Pipe Tee will conduct CCTV inspections as required to verify pipe condition, identify defects, document maintenance results, and support the City's asset management efforts.
All findings will be documented and submitted in a clear and organized format for City review.
PIPE
~ TEC
B-13
TECHNICAL APPROACH AND
METHODOLOGY
CCTV Inspection and Condition Assessment
Pipe Tee utilizes advanced CCTV inspection equipment operated by trained personnel to perform detailed evaluations of sewer infrastructure.
Inspections will include:
• Internal visual assessment of pipeline conditions
• Identification of structural and operational defects
• Documentation of root intrusion, debris accumulation, infiltration, and other deficiencies
• Digital video recording and photographic documentation • Condition assessment reporting and recommendations
Inspection data will be organized and provided in a format that supports maintenance planning, prioritization of repairs, and long-term asset management.
Canyon Access and Environmental Protection
Pipe Tee recognizes the unique challenges associated with performing maintenance activities within the Agua Amarga Reserve canyon environment.
Prior to mobilization, crews will evaluate access routes, site conditions, environmental constraints, and equipment requirements to ensure safe and efficient operations. Work activities will be conducted using equipment and procedures appropriate for difficultaccess locations while minimizing disturbance to surrounding natural resources.
Environmental protection measures will include:
• Spill prevention and containment procedures
• Proper handling and disposal of collected materials
• Protection of environmentally sensitive areas
• Compliance with applicable environmental regulations and permit requirements Emergency Response Services
Pipe Tee maintains 24-hour emergency response capabilities and is prepared to respond to sewer system emergencies, including blockages, sanitary sewer overflows, infrastructure failures, and other urgent maintenance needs.
Emergency response procedures include:
• Immediate dispatch of qualified personnel
• Rapid mobilization of equipment and resources
• Site assessment and implementation of corrective actions • Coordination with City representatives
• Documentation of work performed and corrective measures taken Pipe Tee's objective is to restore system functionality as quickly and safely as possible while minimizing impacts to public health, property, and the environment.
PIPE
~ TEC
B-14
TECHNICAL APPROACH AND
METHODOLOGY
Quality Assurance and Safety
Quality and safety are integrated into every phase of Pipe Tee's operations.
All work will be performed in accordance with established company procedures, applicable regulatory requirements, and industry best practices. Field personnel will follow Pipe Tee's Injury and Illness Prevention Program (IIPP), Confined Space Entry Program, Job Hazard Analysis procedures, and emergency response protocols.
Project activities will be monitored through supervisory oversight, field inspections, equipment maintenance programs, and internal quality reviews to ensure services are performed safely, efficiently, and in accordance with City requirements.
Communication and Reporting
Pipe Tee is committed to maintaining clear and responsive communication throughout the duration of the contract.
The City will receive timely updates regarding scheduled work, inspection findings, emergency response activities, and maintenance recommendations. Reports will include relevant observations, photographs, video documentation, corrective actions performed, and recommendations for future maintenance or repair activities.
Through proactive communication and detailed reporting, Pipe Tee will provide the City with the information necessary to make informed decisions regarding the operation and maintenance of its wastewater collection system. cw
PIPE TEC
B-15
PROJECT
MANAGEMENT
AND STAFFING
B-16
KEY PERSONNEL
Pipe Tee's team is led by experienced professionals with extensive knowledge of municipal sewer systems and underground infrastructure. The company's President, Mike Prlich, provides overall leadership and strategic direction, while project managers and field supervisors oversee day-to-day operations and ensure that work is performed safely and in accordance with project requirements.
Field crews are composed of trained and experienced personnel who are familiar with CCTV inspection procedures, cleaning operations, and confined space work. All personnel are properly certified and equipped to perform the required services, ensuring consistent and reliable performance across all task orders.
MICHAEL PRLICH - PRESIDENT/ OWNER OF MIKE PRLICH AND SONS, INC. (EST. 7998)
From 7985 to 7998, worked for Mike Prlich & Sons Partnership. Mr. Prlich holds a Bachelor of Arts degree in Economics ('89) University of California at Berkeley.
TOM VUKOJEVIC - GENERAL MANAGER RESPONSIBLE FOR PROJECT
PLANNING, TECHNICAL SUBMITTALS,
project schedules, traffic control plan preparation, management of subcontractors and material
suppliers, and direct communication and interaction with project Owners, Designers, and
Inspectors.Mr. Vukojevicjoined MPS, Inc. in 2002.
SOPHIA KOKORIS - ACCOUNTING MANAGER
Bookkeeper, Accounts Payable, Accounts Receivable, Billing, Payroll.
Cw
PIPE TEC
B-17
KEY PERSONNEL
Lora Hernandez - Compliance Officer Certified Payroll,
Lance Laven - Project Manager I Estimator responsible for estimating, bidding, project planning, technical submittals, project schedules, traffic control plan preparation, management of subcontractors and material suppliers, and direct communication and interaction with project owners, Designers, and Inspectors. Lance has more than 18 years of experience in assisting with engineering design and construction involving underground utilities, water & wastewater ransmission/treatment facilities, beam and lag retaining walls, slope stabilization, compaction grouting, CIPP lining, slip lining, pipe bursting. Mr. Laven joined MPS, Inc. in 2016.
Superintendents
Alex Rodriguez - Superintendent-. Mr. Rodriguez joined the MPS, Inc. group in 2014. Has completed various types of projects including waterlines, sewers, storm drains, grading, slip lining, etc. Has managed jobs for our following Clients: City of Los Angeles, Orange County Sanitation District, Los Angeles County Sanitation District, and City of Long Beach. Mr. Corona maintains his membership in the Labors Union.
Foreman
Roman Vargas - Worked for Pipe-Tee, Inc. for 6 years - 2018 to Present.
PIPE
~ TEC
B-18
PROJECT MANAGEMENT
AND STAFFING
Quality Assurance and Safety
Quality and safety are integrated into every phase of Pipe Tee's operations.
All work will be performed in accordance with established company procedures, applicable regulatory requirements, and industry best practices. Field personnel will follow Pipe Tee's Injury and Illness Prevention Program (IIPP), Confined Space Entry Program, Job Hazard Analysis procedures, and emergency response protocols.
Project activities will be monitored through supervisory oversight, field inspections, equipment maintenance programs, and internal quality reviews to ensure services are performed safely, efficiently, and in accordance with City requirements.
Communication and Reporting
Pipe Tee is committed to maintaining clear and responsive communication throughout the duration of the contract.
The City will receive timely updates regarding scheduled work, inspection findings, emergency response activities, and maintenance recommendations. Reports will include relevant observations, photographs, video documentation, corrective actions performed, and recommendations for future maintenance or repair activities.
Through proactive communication and detailed reporting, Pipe Tee will provide the City with the information necessary to make informed decisions regarding the operation and maintenance of its wastewater collection system.
PIPE
~ TEC
B-19
ORGANIZATIONAL
CHART
B-20
ORGANIZATION CHART
SOPHIA KOKORIS LORA HERNANDEZ
GILBERT FONCECA XANDE CORTEZ
PIPE
~ TEC
B-21
RELEVANT
EXPERIENCE
B-22
RELEVANT EXPERIENCE
Municipal Sewer Inspection, Cleaning, and Condition Assessment Services Pipe Tee, Inc. has more than 37 years of experience providing sewer maintenance, CCTV inspection, condition assessment, emergency response, and underground infrastructure services for public agencies throughout Southern California. The firm has successfully completed over 200 municipal sewer and underground utility projects and has performed more than ten million linear feet of CCTV inspection for public works clients.
Pipe Tee specializes in sewer cleaning, CCTV inspection, sewer condition assessment, trenchless rehabilitation support, hydro-cleaning, vacuum operations, and emergency sewer maintenance services. The company maintains a modern fleet of CCTV inspection vehicles, combination hydro-cleaning and vacuum trucks, traffic control equipment, confined-space entry equipment, and advanced CUES and Envirosight inspection systems capable of performing high-definition NASSCO- compliant inspections and reporting.
Large Diameter Sewer Cleaning and CCTV Inspection Programs Pipe Tee routinely performs large-diameter sewer cleaning, root removal, debris removal, PACP-compliant CCTV inspections, condition assessments, and emergency response services for municipal wastewater agencies. Recent work includes support for the City of Vista and Buena Sanitation District's sewer maintenance and inspection program, involving high-pressure hydro-cleaning, CCTV inspection, PACP documentation, digital video deliverables, traffic control, confined-space operations, and emergency response activities.
The firm's personnel are trained in confined-space entry, atmospheric monitoring, sewer system hazard recognition, spill prevention, and traffic control. Pipe Tee maintains comprehensive safety programs tailored specifically for sewer cleaning and CCTV inspection operations.
Sewer Condition Assessment and Asset Management Support Pipe Tee has extensive experience supporting municipal asset management programs through systematic CCTV inspection and condition assessment services.
The firm performs NASSCO PACP, MACP, and LACP inspections utilizing high-definition camera systems, defect coding, digital reporting, quality assurance reviews, and database deliverables. Pipe Tee maintains certified NASSCO personnel and established QA/QC procedures to ensure accurate condition assessment data and reporting consistency.
PIPE
~ TEC
B-23
RELEVANT EXPERIENCE
Municipal Sewer Inspection, Cleaning, and Condition Assessment Services Pipe Tee, Inc. has more than 37 years of experience providing sewer maintenance, CCTV inspection, condition assessment, emergency response, and underground infrastructure services for public agencies throughout Southern California. The firm has successfully completed over 200 municipal sewer and underground utility projects and has performed more than ten million linear feet of CCTV inspection for public works clients.
Pipe Tee specializes in sewer cleaning, CCTV inspection, sewer condition assessment, trenchless rehabilitation support, hydro-cleaning, vacuum operations, and emergency sewer maintenance services. The company maintains a modern fleet of CCTV inspection vehicles, combination hydro-cleaning and vacuum trucks, traffic control equipment, confined- space entry equipment, and advanced CUES and Envirosight inspection systems capabl~ of performing high-definition NASSCO-compliant inspections and reporting.
Large Diameter Sewer Cleaning and CCTV Inspection Programs Pipe Tee routinely performs large-diameter sewer cleaning, root removal, debris removal, PACP- compliant CCTV inspections, condition assessments, and emergency response services for municipal wastewater agencies. Recent work includes support for the City of Vista and Buena Sanitation District's sewer maintenance and inspection program, involving high-pressure hydro-cleaning, CCTV inspection, PACP documentation, digital video deliverables, traffic control, confined-space operations, and emergency response activities.
The firm's personnel are trained in confined-space entry, atmospheric monitoring, sewer system hazard recognition, spill prevention, and traffic control. Pipe Tee maintains comprehensive safety programs tailored specifically for sewer cleaning and CCTV inspection operations.
Sewer Condition Assessment and Asset Management Support Pipe Tee has extensive experience supporting municipal asset management programs through systematic CCTV inspection and condition assessment services.
The firm performs NASSCO PACP, MACP, and LACP inspections utilizing high-definition camera systems, defect coding, digital reporting, quality assurance reviews, and database deliverables. Pipe Tee maintains certified NASSCO personnel and established QA/QC procedures to ensure accurate condition assessment data and reporting consistency.
The company has demonstrated its ability to support large-scale inspection programs involving hundreds of thousands of linear feet of sewer pipeline inspections, while maintaining strict quality control requirements and rapid response capabilities.
PIPE TEC
B-24
RELEVANT EXPERIENCE
Emergency Response and Municipal On-Call Services
Pipe Tee has responded to more than 400 service calls for public agencies throughout Southern California and routinely provides emergency sewer maintenance, inspection, and condition assessment services. The company maintains dedicated crews, specialized equipment, and project management procedures that allow for rapid mobilization in response to emergency inspection and maintenance requests.
Representative Public Agency Experience
Pipe Tee has successfully performed work for numerous public agencies throughout Southern California, including:
• City of Los Angeles
• Los Angeles County Sanitation Districts
• City of Newport Beach
• City of Anaheim
• South Coast Water District
• City of Redondo Beach
• City of Santa Monica
• City of Santa Barbara
• San Bernardino Municipal Water Department
• Costa Mesa Sanitary District
• City of Vista and Buena Sanitation District
Relevance to Rancho Palos Verdes
Pipe Tee's experience performing sewer cleaning, CCTV inspection, PACP/MACP coding, emergency response, confined-space operations, condition assessment reporting, traffic control, and municipal asset management support directly aligns with the City of Rancho Palos Verdes' requirements for sewer maintenance and inspection services. The firm's extensive municipal experience, specialized equipment fleet, certified personnel, and history of delivering responsive on- call services position Pipe Tee to successfully support the City's wastewater infrastructure program.
PIPE
~ TEC
B-25
EQUIPMENT AND
RESOURCES
B-26
EQUIPMENT AND RESOURCES
Pipe Tee, Inc. maintains a comprehensive fleet of specialized equipment and trained personnel dedicated to supporting municipal sewer inspection, cleaning, condition assessment, and emergency response operations. The company's equipment resources are specifically selected to support sanitary sewer, storm drain, and underground utility infrastructure programs while ensuring compliance with NASSCO, OSHA, Cal/OSHA, and agency-specific requirements.
Specialized Equipment Resources
Pipe Tee's available equipment includes:
• High-Definition CCTV Inspection Trucks
• Pan-Tilt- Zoom CCTV Camera systems
• 360- Degree Pipeline Inspection Cameras
• CUES and Envirosight Inspection Systems
• Combination Hydro- Cleaning and Vacuum Trucks
• Hydro-Jetting Equipment
• Root Cutting Equipment
• Debris Removal Equipment
• Pole-Mounted Manhole Inspection Systems
• Traffic Control Vehicles and Devices
• Confined Space Entry Equipment
• Atmospheric Monitoring Instruments
• Portable Bypass Pumping Equipment
• Utility Support Vehicles
• Emergency Response Vehicles
• Backup CCTV systems Available During Operations
These resources allow Pipe Tee to perform sewer cleaning, CCTV inspection, PACP and MACP coding, manhole inspections, condition assessments, emergency response services, and asset management support for municipal agencies throughout Southern California.
Organizational Resources
Pipe Tee maintains the financial stability, staffing depth, equipment inventory, and management resources necessary to support both routine and emergency municipal infrastructure programs. The firm operates under active California contractor licenses, maintains required insurance coverage, and possesses the organizational capacity to successfully perform multiple concurrent assignments while meeting project schedules and performance requirements.
This combination of specialized equipment, certified personnel, quality control systems, and emergency response resources enables Pipe Tee to consistently deliver safe, reliable, and high-quality sewer inspection and maintenance services for public agencies throughout California.
PIPE TEC
B-27
EQUIPMENT AND RESOURCES
Personnel Resources
Pipe Tee maintains experienced project managers, field supervisors, CCTV operators, sewer maintenance technicians, and administrative support staff dedicated to municipal infrastructure projects. All inspection personnel are trained in industrystandard inspection procedures and maintain relevant NASSCO certifications for sewer and manhole assessment activities.
Personnel qualifications include:
• NASSCO PACP Certified Inspectors
• NASSCO MACP Certified Inspectors
• NASSCO LACP Certified Personnel
• Confined Space Entry Trained Personnel
• Traffic Control Trained Personnel
• Sewer System Safety and Hazard Recognition Training
• Atmospheric Monitoring Training
• Emergency Response Training
• OSHA and Cal/OSHA Safety Training
Quality Assurance Resources
Pipe Tee maintains dedicated quality assurance and quality control personnel responsible for:
• Field Verification Reviews
• PACP/MACP Coding Validation
• Video Quality Review
• Deliverable Audits
• Database Accuracy Verification
• Asset Identification Verification
• Report Quality Control
• Final Deliverable Compliance Reviews
This structured QA/QC process ensures that inspection data, coding, and reporting meet agency requirements and applicable NASSCO standards prior to submission.
Emergency Response Capability
Pipe Tee maintains the personnel, equipment, and operational capacity necessary to respond to emergency sewer maintenance and inspection requests. Dedicated crews, specialized equipment, and established communication procedures allow for rapid mobilization to support emergency conditions, urgent inspections, and critical infrastructure needs. The firm has successfully responded to hundreds of municipal service requests throughout Southern California and maintains resources available for on-call assignments.
PIPE
~ TEC
B-28
REPORTING AND
DELIVERABLES
B-29
REPORTING AND DELIVERABLES
Pipe Tee recognizes that accurate reporting and timely deliverables are critical components of a successful sewer maintenance and inspection program. The City relies on complete and reliable information to support regulatory compliance, maintenance planning, emergency response documentation, and long-term asset management.
Pipe Tee will provide comprehensive documentation for all scheduled and emergency work activities performed under this contract. All reports and deliverables will be prepared in a clear, organized, and professional format and submitted within the timeframes established by the City.
CCTV Inspection Deliverables
Following completion of CCTV inspection activities, Pipe Tee will provide:
• Digital CCTV inspection videos
• Condition assessment reports
• Defect documentation and photographic records
• Asset identification verification
• Observation logs and field notes
• Maintenance verification documentation
• Recommendations for corrective actions when applicable Inspection data will be collected and documented utilizing current NASSCO inspection practices and industry-standard reporting methodologies. All inspection reports will be reviewed through Pipe Tee's internal Quality Assurance/Quality Control (QA/QC) process prior to submission.
Sewer Maintenance Reports
For scheduled maintenance activities, Pipe Tee will provide documentation including:
• Location of work performed
• Date and time of service
• Sewer segments cleaned
• Equipment utilized
• Debris and root intrusion observations
• Operational issues encountered
• Recommendations for future maintenance activities
These reports will provide the City with documentation necessary to verify completed work and support ongoing maintenance planning.
cw
PIPE TEC
B-30
REPORTING AND DELIVERABLES
Emergency Response Reporting
For emergency response activities, Pipe Tee will provide an After-Action Report documenting:
• Date and time of notification
• Response and mobilization times
• Location of incident
• Description of conditions encountered
• Corrective actions performed
• Equipment and personnel utilized
• Photographic documentation, when applicable
• Recommendations for follow-up maintenance or repairs
Emergency reports will be submitted promptly following completion of response activities to assist the City with regulatory documentation and operational review requirements.
Quality Assurance and Data Verification
All reports and inspection data will undergo internal QA/QC review to verify:
• Asset identification accuracy
• Inspection footage calibration
• Observation coding accuracy
• Report completeness
• Video quality
• Photographic documentation
• Deliverable formatting requirements
This review process helps ensure that all submitted information is accurate, complete, and suitable for use in the City's asset management and maintenance programs.
Communication and Project Updates
Throughout the contract period, Pipe Tee will maintain proactive communication with City staff through:
• Routine project status updates
• Coordination of scheduled maintenance activities
• Emergency response notifications
• Inspection findings summaries
• Recommendations for corrective actions
• Follow- up coordination as required
Pipe Tee's project management team will remain available to discuss findings, answer questions, and support the City's operational and maintenance objectives. cw
PIPE TEC
B-31
REPORTING AND DELIVERABLES
Commitment to Timely Deliverables
Pipe Tee is committed to providing accurate, complete, and timely deliverables that support informed decision-making and effective management of the City's wastewater collection system. Through established reporting procedures, dedicated QA/QC review, and experienced project management oversight, Pipe Tee will ensure all documentation is submitted in accordance with contract requirements and industry best practices.
PIPE
~ TEC
B-32
EXCEPTIONS
AND CONTRACT
ACCEPTANCE
B-33
EXCEPTIONS AND CONTRACT ACCEPTANCE
Pipe Tee, Inc. has carefully reviewed the Request for Proposals, Scope of Services, Professional Services Agreement, and all associated contract documents issued by the City of Rancho Palos Verdes.
Pipe Tee understands the requirements of the proposed contract and is fully prepared to provide the personnel, equipment, materials, supervision, and technical resources necessary to successfully perform the requested Sewer Maintenance and Inspection Services.
Except as specifically identified below, Pipe Tee accepts the terms, conditions, requirements, and provisions contained in the Request for Proposals and the City's Professional Services Agreement.
Exceptions
Pipe Tee, Inc. has no exceptions, qualifications, or requested modifications to the City's proposed contract documents.
Pipe Tee acknowledges that this proposal, together with the City's contract documents, may serve as the basis for a binding agreement between the City of Rancho Palos Verdes and Pipe Tee, Inc. upon award and execution of the contract.
Pipe Tee further certifies that it possesses the authority, licensing, insurance, financial capacity, personnel, and equipment resources necessary to fulfill all obligations associated with the proposed services.
The undersigned is authorized to bind Pipe Tee, Inc. contractually and certifies that the information contained within this proposal is true and correct to the best of their knowledge.
\fl
Pipe Tee, Inc.
Mike Prlich
President
PIPE TEC
B-34
APPENDICES
B-35
COST
PROPOSAL ·
B-36
COST PROPOSAL
PIPE
~ TEC
B-37
Attachment B
Rate Schedule
DEFINITIONS
PIPE TEC, INC.
Straight Time: Per day - Work conducted during an 8-hour period.
Overtime: Per day - Work conducted after 8-hours and less than 12 hours Premium Time: Per day - Work conducted after 12-hours
HOLIDAYS OBSERVED
Only federally recognized holidays will be eligible for holiday pay.
MINIMUM CHARGES
Please provide the minimum charged hours which will apply to all call outs.
Time charges include personnel, equipment and materials for preparation, mobilization, travel to and from site, demobilization, decontamination, transportation and
unloading.
Minimum l../ Charged Hours - ___ Hours
ADDITIONAL AND OUTSIDE COSTS
Disclose any additional and/or outside costs that may be included for all disposal, services, non-heavy equipment rentals, and materials not on the rate sheet.
Additional and Outside Costs - N /A
Disclose any additional and/or outside costs that may be included for heavy equipment rental.
Heavy Equipment Rental -
B-38
PIPE TEC, INC.
Bid Schedule & Pricing Sheet
Section A- Routine Scheduled Maintenance
Item Description of Estimated Unit Vendor Unit Estimated No. Service Frequency Price Annual Cost
A-1 Scheduled Hydro- Twice Per Lump Sum $ L/ ~ ooo.c,b $ ~" ooc, . l76 Jetting of Canyon Year
Sewer Segments
A-2* Scheduled CCTV Twice Per Lump Sum $ 'J..7 0()0 . C,i) $ 5~ 000,0b Inspection of Canyon Year
Sewer Segments
A-3** Root Removal / Root As Needed Per LF $ f~ . O(> $ 1(1..tJt:, Intrusion
Maintenance
A-2* - CCTV inspection shall conform all National Association of Sewer Service Companies (NASSCO) and other industry standards. Contractor shall provide the City with all CCTV footage and inspection reports on a flash drive, supplied by the Contractor. Data supplied to the City shall be organized so that it is easy to identify which segments are being inspected. For example, [Date of Inspection - SSLACOXXXX to SSLACOXXXX], or a similar file name may be used.
A-3** - For root removal, the use of sewer chains or similar is strictly prohibited. Prior to any root removal, a list of the anticipated tools and equipment shall be emailed to the City. No root removal shall be conducted until it is authorized by the City in writing (via email). The City shall be notified if any additional tools or equipment are used during the root removal. Any damage to the sewer system caused by the_ Contractor due to the use of chains or similar shall be repaired by the Contractor. Any costs associated with the repair shall be borne solely by the Contractor.
Total Estimated Costs for Section A: $ / 3 'l> 0 I i • c, c, Section B - On-call/ As-needed/ Approved Maintenance Services:
Item Description of Unit Regular Rate Overtime Emergency No. Service Rate Rate
8-1 Hydro-Jetting Truck Per Hour $ )SI> , ;:,o $ )SS.oo $ '-I .iil-0 . <)/> with Operator
8-2 CCTV Inspection Per Hour $ 3.rtS y:, $ )4!jc, , DC> $ '-/JO . C.1> Truck with Operator
8-3 Maintenance Per Hour $ ~ -(>C, $~ C>C $ J.'10 , 01:, Technician
8-4 Supervisor / Per Hour $ 1"15 .oo $ ;;..btJ.Ob $ .;i5c, . 0(, Foreman
8-5 Laborer Per Hour $ /)S . Ob $ (7,> .O<:> $ f.210 .oo 8-6 Confined Space Entry Per Hour $ .;l50 - oo $ )OtJ , "1<> $ 17 5 . ,::,c, Team
8-7 Bypass Pumping Per Day $ 6 000 . <>C> $ ~ ,;c,;:, .oo $ ) t»t,.oo --+-- Equipment
B-39
PIPE TEC, INC.
Section C - Materials and Markups
Description Vendor Percentage / Cost
Material Markup Percentage d-0 %
Subcontractor Markup Percentage .7 b %
Equipment Rental Markup Percentage J.--o %
Non-listed materials and equipment shall not exceed :Zb % markup over Contractor cost.
Section D - Response Time
Service Type Vendor Proposed Response Time
Emergency Response ~ hc,«-rS
Non-Emergency Response ~ h> <"6 l,.•.,rS,
Scheduled Maintenance Availabilitv !="it ~-+ l!••~,; I ,,hie Section E - Contractor Information
Title
Phone Number
Email Address
Contractor License Number
Contractor Certification
The undersigned hereby certifies that they have reviewed the Scope of Services, specifications, and contract requirements and are capable of performing the requested services in accordance with the requirements of the City. ✓
Authorized Signature, Jo"' ~ Printed Name~ V u~OJev·,
Date: <t/tJ-1 / a.D-:J..b
Total Estimated Costs for Section A: $ / 3 'b , 0 I <o • DO B-40
C ITVOF RANCHO PALOS VERDES
PUBLIC WORKS OEPARTME
ADDENDUM NO. 1
June 16, 2026
This Addendum forms a part of the Bid Documents for the Sewer Maintenance & Inspection Services and modifies the original Bid Documents.
Each bidder shall be responsible for ascertaining, prior to submitting a bid, that it has received all issued Addenda and shall ACKNOWLEDGE RECEIPT OF THIS ADDENDUM ON THE PROPOSER'S CERTIFICATION, attached. A proposer's failure to address the requirements of this addendum may result in that bid being rejected.
The bidder shall execute the Certification at the end of this addendum and attach the certification to the proposal.
Item 1 Question:
Pre-Bid Questions Water Supply Please clarify who will be responsible for providing and paying for water required to perform the work. If water is to be provided by the City, will the City provide a water meter and designated connection locations? Debris Handling and Disposal If the Contractor is responsible for debris disposal, is there a City-approved staging area within City limits where the Contractor may place roll-off bins or other debris containment containers? GIS Data Does the City have GIS files associated with the pipelines included in the scope of work? If so, will those files be made available to the Contractor? Previous Maintenance History Please provide the most recent cleaning dates for the pipelines included in the scope of work, or otherwise indicate when the pipelines were last cleaned.
Answer:
Water Supply - The contractor shall be responsible for sourcing water. Water can be supplied via water truck, rented meter with Cal Water, or similar.
Debris Handling and Disposal - Contractor is responsible for debris disposal. The City will not provide a staging area to store roll-off bins or other containers.
GIS Data - GIS data will be shared with the awarded contractor Previous Maintenance History - This section of sewer was previously maintained by the County. The City does not have the maintenance records. Pipelines were last cleaned in May of 2025
Item 2 Question:
Is the City able to provide the Contractor with at least a 5' walking pathway to all canyon structures?
Answer:
Walkway and hiking trail will vary. The City removes vegetation for access.
Item 3 Question:
PAGE 1 OF 4
B-41
For bypass pumping, will the max sewer flow needed to be accounted for be 100 gallons per minute? If not, can you please confirm the max sewer flow for the pipes included in this RFP?
Answer:
The City does not have sewer flow data that provides flows/velocities. The sewer lines are 8-inch, and a bypass on a similar sized pipe was done using a 2" trash pump; however, this bypass was done for a sewer line located in level ground on the street, conditions in the canyon will vary and a larger capacity pump may be necessary. The contractor shall use their best judgment to supply the necessary equipment needed for a bypass and it will be the responsibility of the contractor to suooly said equipment.
Item 4 Question:
For bypass pumping, should the Contractor assume bypassing only one pipe segment at a time? If not, how many pipe segments should be anticipated within a single mobilization? Answer:
Yes, that assumption is fine
Item 5 Question:
Is the City requiring the use of a labor compliance monitoring system (i.e., LCP Tracker, etc.) to be utilized under this contract or will the construction contractors be allowed to mail in their CPRs to the awarded firm?
Answer:
The City is not requiring the use of a specific labor compliance monitoring system, such as LCP Tracker, under this contract. The selected consultant may utilize its preferred labor compliance tracking and certified payroll review process, subject to City approval and compliance with all aoolicable requirements.
Item 6 Question:
How many emergency callouts were performed under the previous agreement? Answer:
The City cannot predict how often an emergency will occur; however, from 2020 to present, only one emergency response was needed (during 2024) because an unknown source put pool plaster into the pipes.
Item 7 Question:
Is the City willing to issue a no-fee encroachment and/or traffic control permit to the Contractor?
Answer:
The City will issue a no-fee encroachment permit, but it will be the responsibility of the contractor (at their own cost) to provide traffic control plans that are reviewed and approved by the City.
Item 8 Question:
Is any portion of the work located within Caltrans or other jurisdictional rights-of-way? Answer:
No.
Item 9 Question:
Will the City provide and cover all costs associated with a temporary construction water meter and water usage fees for the Contractor?
Answer:
No, bid should include all costs.
Item 9 Question:
Will the City provide the Contractor with access to a disposal site or laydown area within 30 miles of the project site?
PAGE 2 OF 4
B-42
Answer:
No, means and methods for disposal shall be left to the contractor.
Item 10 Question:
Can the City provide historical disposal records for the sewer mains included in this RFP for review?
Answer:
This section was previously handled by the County, the City does not have these records.
Item 11 Question:
Can the City provide a sample after-action summary report that aligns with the reporting requirements outlined in this RFP?
Answer:
No, submission of an after-action summary report is part of the RFP evaluation.
Item 12 Question:
Can the City provide the bid results from the previous Sewer Maintenance and Inspection Services contract?
Answer:
This is the first time this type of RFP has been released for this section of sewer.
End of Addendum No. 1
Any questions regarding this Addendum should be directed to Brandon Mesker, at [email protected] or (310) 544-5292.
PAGE 3 OF 4
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PROPOSER'S CERTIFICATION
I acknowledge receipt of the foregoing Addendum No. 1 and accept all conditions contained therein.
Date
Please sign above and include this signed addendum (without attachments) in the proposal package. Failure to do so may result in that bid being rejected.
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RFP – Sewer Maintenance and Inspection Services
June 1, 2026
City of Rancho Palos Verdes
Request for Proposal
Sewer Maintenance and Inspection Services
July 1, 2026 through June 30, 2029
Public Works Department
Attention: Brandon Mesker
30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275
Phone: 310.544.5221 | Email: [email protected]
RFP Release Date: June 1, 2026
Request for Clarification Deadline: June 12, 2026
RFP Submittal Deadline: June 19, 2026
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RFP – Sewer Maintenance and Inspection Services
June 1, 2026
Sewer Maintenance and Inspection Services July 1,
2026 through June 30, 2029
The City of Rancho Palos Verdes is requesting proposals from qualified firms to provide on-call emergency and non-emergency Sewer Maintenance and Inspection Services.
All correspondence and questions regarding this RFP should be submitted via Planet Bids Portal to:
Planet Bids City of Rancho Palos Verdes
Website: https://pbsystem.planetbids.com/portal/48551/portal-home To be considered for this project, firms must submit an electronic copy of the proposal to the above email address by 4:30 PM on June 19, 2026.
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RFP – Sewer Maintenance and Inspection Services
June 1, 2026
TABLE OF CONTENTS
I. Introduction ............................................................................................................... 4 II. Project Description .................................................................................................... 4 III. Scope of Services ..................................................................................................... 5 IV. Preliminary Schedule .............................................................................................. 10 V. Necessary Qualifications and Submittal Requirements .......................................... 10 VI. Submission of Proposal .......................................................................................... 12 VII. Evaluations and Selection Process ......................................................................... 13 C-3
RFP – Sewer Maintenance and Inspection Services
June 1, 2026
I. Introduction
The City of Rancho Palos Verdes (City) is a scenic, upscale, residential coastal community with a population of approximately 42,000, located on the Palos Verdes Peninsula of southwestern Los Angeles County.
Rancho Palos Verdes is a General Law City and has operated under the CouncilManager form of government since its incorporation in 1973. Policy-making and legislative authority are vested in the governing City Council, which consists of five Council Members, including the Mayor and Mayor Pro-Tem. The City is a contract city, meaning that some services are provided under contract with agencies (both public and private), while others are delivered by the City’s own employees.
The Public Works Department is seeking a qualified contractor to provide routine and asneeded sewer maintenance and other related services for sewer main segments located in a canyon. The selected contractor shall provide comprehensive sewer maintenance services and if needed environmental services to address any overflows which create public health and safety concerns.
The purpose of this document is to provide proposers with the information necessary to submit a proposal and if selected, enter into a Service Agreement with the City.
Proposers’ may review the blank Services Agreement form which has been attached as Attachment A.
II. Project Description
The Scope of Work for this project will consist of providing routine and on-call emergency and non-emergency sewer system maintenance including hydro-jetting, Closed-Circuit Television (CCTV) inspection, and other related services for approximately 3,150 linear feet of sewer main segments located within canyon and difficult-to-access areas throughout the City. With proper maintenance, it is unlikely for an emergency overflow to occur; however, the selected Contractor shall be prepared to mobilize for an emergency event within a reasonable timeframe.
The term of this contract is anticipated to be for a minimum of three (3) years and may be extended for an additional three (3) years based on future City needs.
During the term of the contract, the selected Contractor shall provide, scheduled, asneeded, and emergency services. During urgent maintenance issues, blockages, sanitary sewer overflows (SSOs), or other wastewater-related incidents that may occur within the project area, the Contractor must be capable of responding within a reasonable amount of time. Due to the canyon terrain, the Contractor must demonstrate experience operating specialized maintenance equipment in remote, uneven, or sloping terrain.
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RFP – Sewer Maintenance and Inspection Services
June 1, 2026
The City anticipates that the maintenance cycle for the subject sewer segments will generally consist of hydro-jetting approximately every six (6) months, consistent with current regional maintenance practices; however, this may increase or decrease based on the needs of the system. Service requests and maintenance scheduling may vary depending on operational conditions, weather events, access limitations, or observed sewer system conditions.
For the initial scheduled maintenance visit, the Contractor shall first perform hydro-jetting and follow-up with CCTV inspection services for all designated sewer segments. The Contractor shall provide digital CCTV recordings, inspection logs, and documentation identifying any observed deficiencies, debris accumulation, root intrusion, offsets, cracks, low-flow conditions, or other structural concerns.
For the second scheduled maintenance visit, the Contractor shall perform CCTV inspection services to evaluate the condition and cleanliness of the sewer system. If City Staff determine that jetting is necessary, it will be authorized. Additional hydro-jetting services during subsequent visits shall only be performed upon authorization by the City if inspection findings indicate maintenance is necessary.
The City may issue task orders or service requests via phone call and/or email depending on operational needs and/or urgency. Contractors must maintain the ability to receive and respond to communications during normal business hours and during emergency situations, as necessary.
Emergency and non-emergency service requests may occur at various locations throughout the canyon service area. During each response, the Contractor shall be responsible for providing all labor, equipment, safety procedures, access coordination, traffic control (if applicable), and any other necessary operational support measures to safely complete the work.
Upon completion of each service visit or task order, the Contractor shall provide an invoice and an after-action summary report. The report shall include photographs, CCTV documentation, a description of work completed, observations and recommendations, equipment utilized, personnel deployed, and total hours associated with the work performed.
III. Scope of Services
For this contract, the City anticipates issuing three types of task orders:
1. Scheduled preventative maintenance
2. Urgent or emergency response services
3. As-needed supplemental maintenance services related to canyon sewer infrastructure.
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RFP – Sewer Maintenance and Inspection Services
June 1, 2026
Please note that emergency work may not always be task-specific at the time of dispatch, and scheduled or non-emergency work may be elevated to emergency status depending on severity, weather conditions, accessibility limitations, sanitary sewer overflow (SSO) conditions, environmental concerns, or public safety impacts.
As necessary, the Contractor shall provide all labor, supervision, materials, equipment, transportation, traffic/pedestrian control, confined space compliance, bypass pumping, debris disposal, safety equipment, hoses, CCTV inspection equipment, hydro-jetting equipment, and any other operational support necessary to perform the scope of work.
The work will generally consist of CCTV inspection and hydro-jetting services for approximately 3,150 linear feet of sewer segments located within the Agua Amarga Reserve canyon area.
For Sewer Maintenance & Inspection Services, the Contractor shall complete the following:
Gain access to manholes and sewer lines in Canyon via hike access. (See Virtual Tour Links)
o https://www.relive.com/view/v1vjZn7ELJv
o https://www.relive.com/view/vNOPzWrkrYq
Perform hydro-jetting and cleaning of sewer mains;
Conduct Closed-Circuit Television (CCTV) inspections of sewer infrastructure; Identify and document structural deficiencies, root intrusion, offsets, grease accumulation, low-flow conditions, cracks, debris buildup, and other defects; Provide digital CCTV recordings and inspection reports; Maintain equipment capable of operating in canyon terrain; Coordinate work activities with City staff;
Properly contain and dispose of debris removed from the sewer system; Utilize industry-standard safety procedures and confined space protocols; and, Provide all required documentation and reporting.
The Contractor shall ensure compliance with all applicable regulations and industry standards, including but not limited to:
California Occupational Safety and Health Administration (Cal/OSHA) California State Water Resources Control Board
Los Angeles Regional Water Quality Control Board
Los Angeles County Department of Public Works
Los Angeles County Sanitation Districts
Environmental Protection Agency (EPA)
National Association of Sewer Service Companies (NASSCO) standards California Manual on Uniform Traffic Control Devices (CA MUTCD) Scheduled Preventative Maintenance Work
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RFP – Sewer Maintenance and Inspection Services
June 1, 2026
The City anticipates that routine preventative maintenance activities will generally consist of hydro-jetting approximately every six (6) months, consistent with current regional maintenance practices.
During the initial scheduled maintenance cycle, the Contractor shall perform:
Hydro-jetting of designated sewer segments;
CCTV inspection services;
Cleaning and removal of debris, roots, grease, and obstructions; Documentation of system conditions and deficiencies.
During the second scheduled maintenance cycle, the Contractor shall:
Perform CCTV inspection services only;
Evaluate sewer system conditions;
Recommend whether additional jetting or maintenance is necessary.
Additional hydro-jetting services during follow-up inspections shall only be performed upon authorization by the City.
Emergency Work
The categorization of emergency work shall be determined by City staff and may vary depending on the severity, location, environmental conditions, accessibility, or operational impacts associated with the incident.
Typical emergency work response may involve:
Sanitary sewer overflows (SSOs);
Sewer blockages;
Sewer line failures or collapses;
Flooding or storm-related impacts affecting sewer infrastructure; Hazardous conditions within canyon access routes;
Obstructions preventing sewer system functionality;
Immediate environmental contamination concerns.
Emergency work may include, but is not limited to:
Emergency hydro-jetting and blockage removal;
CCTV investigation of active sewer issues;
Temporary bypass pumping operations;
Environmental containment and cleanup assistance;
Securing or isolating affected work areas;
Traffic and pedestrian control;
Emergency debris removal;
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RFP – Sewer Maintenance and Inspection Services
June 1, 2026
Coordination with City personnel and outside agencies.
Depending on the severity and type of emergency work, City staff may dictate the quantity and type of personnel, equipment, bypass systems, or support resources required. If City staff do not provide direction, staffing and equipment levels shall be determined by the Contractor in accordance with industry best practices and operational safety requirements.
The Contractor shall provide rapid emergency response services, including but not limited to:
Emergency sewer cleaning and blockage removal;
CCTV diagnostics and inspection;
Temporary bypass pumping support;
SSO mitigation assistance;
Flood-related sewer response;
Site stabilization and public safety measures;
Deployment within 2 hours for emergency response requests; Deployment within 2–4 hours for urgent response requests.
Non-Emergency Work
Services that do not require immediate response, as determined by City staff, shall be considered non-emergency work. In these instances, response times may be mutually agreed upon between the City and Contractor.
Non-emergency work may include, but is not limited to:
Routine CCTV inspections;
Scheduled hydro-jetting;
Follow-up inspections;
Preventative maintenance;
Debris removal;
Root intrusion maintenance;
Condition assessment reporting;
Access support coordination;
Minor sewer maintenance support services.
Deliverables
Upon completion of each task order, scheduled visit, or emergency response, the Contractor shall provide a report which includes:
Description of the incident or maintenance activity;
Summary of work completed;
Before-and-after photographs;
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RFP – Sewer Maintenance and Inspection Services
June 1, 2026
CCTV inspection logs and digital recordings;
Personnel and equipment utilized;
Number of hours worked;
Quantities of debris or materials removed;
Recommendations for corrective actions or follow-up maintenance; Any additional relevant operational observations or findings.
Map of Area
Manholes expected to be serviced.
The anticipated distance between the manholes is as follows:
SSLACO333 to SSLACO2395 – 170’
SSLACO2395 to SSLACO3328 - 285’
SSLACO3328 to SSLACO1547 – 95’
SSLACO1547 to SSLACO3497 – 30’
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• SSLACO333 • SSLACO3475 • SSLACO1323
• SSLACO2395 • SSLACO367 • SSLACO912
• SSLACO3328 • SSLACO398 • SSLACO2018
• SSLACO468 • SSLACO1257 • SSLACO2063
• SSLACO1547 • SSLACO415 • SSLACO2831
• SSLACO3497 • SSLACO2945 • SSLACO2918
RFP – Sewer Maintenance and Inspection Services
June 1, 2026
SSLACO3497 to SSLACO0468 – 110’
SSLACO0468 to SSLACO3475 – 75’
SSLACO3475 to SSLACO0367 – 90’
SSLACO0367 to SSLACO0398 – 115
SSLACO0415 to SSLACO1257 – 225’
SSLACO1257 to SSLACO0398 – 130’
SSLACO0398 to SSLACO2945 – 270
SSLACO2945 to SSLACO1323 – 325’
SSLACO1323 to SSLACO0912 – 150’
SSLACO0912 to SSLACO2018 – 200’
SSLACO2018 to SSLACO2063 – 365’
SSLACO2063 to SSLACO2831 – 345’
SSLACO2831 to SSLACO2918 – 150’
IV. Preliminary Schedule
RFP Schedule
Request for Proposal Released June 1, 2026
Request for Clarification Due June 12, 2026
Proposals Due June 19, 2026
Anticipated Notice of Award July 2026
Project Schedule
Start Date July/August 2026
The schedules provided are preliminary and intended to give the Contractor a sense of the expected timeline for when services are expected to start. The ideal Contractor will have the available resources and personnel, either in-house or under subcontract, to ensure they are available for on-call services at the start of the project start date.
V. Necessary Qualifications and Submittal Requirements
Submittals shall be submitted in the form of PDF and sent to Planet Bids Portal https://pbsystem.planetbids.com/portal/48551/portal-home Proposals must include the following information for the consultant and any subconsultants. Only one proposal per Contractor will be considered.
Submission Requirements
The following is required for proposal submission; failure to include proof of these items in the proposal may result in disqualification:
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RFP – Sewer Maintenance and Inspection Services
June 1, 2026
1. Call center with availability to accept calls at all after hours, weekends, and holidays.
2. Staff and equipment necessary to respond to an overflow with a flow of 50-100 gallon per minute (GPM).
3. All necessary permits, licenses, and/or certifications for general engineering contracting, and the removal and transportation of hazardous materials Proposal Requirements
1. Cover Letter:
a. Firm’s name, address, and phone number.
b. Present staff (size, classification, credentials).
c. Primary contact’s name, phone number, and email address. d. Qualifying statements or comments regarding the proposal. e. Identification of any sub-contractors and their responsibilities. f. Identify the firm’s type of organization (individual, partnership, corporation), including names and contact information for all officers, and proof that the organization is currently in good standing.
g. The signed letter should also include a statement regarding any conflict of interest in performing the proposed work.
2. Approach to Scope of Services:
a. Re-state the Scope of Services with any additions, expansions, clarifications, or modifications that the firm proposes in order to provide the services and produce the deliverables contained in this RFP. b. Describe how completing the Scope of Services will be approached and any cost-saving, value-adding strategies, or innovations the firm will bring to the project.
c. Indicate the methodology for performing field condition assessments and data collection.
3. Organization and Staffing:
a. Identify the Project Manager and the primary contact person responsible for project delivery.
b. Provide an organizational chart that clearly shows the communication and reporting relationships among the project staff and includes all subcontractors, if applicable. c. State that the Project Manager and key staff will remain assigned to this project through completion of the Scope of Services.
4. Staff Qualifications and Experience:
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RFP – Sewer Maintenance and Inspection Services
June 1, 2026
a. Prior Experience – Demonstrate that the firm has significant experience providing services similar to those described under the Scope of Services. b. Staff Qualifications – Provide resumes for the Project Manager and project team shown on the organizational chart assigned to contribute to the Scope of Services. Resumes should have an emphasis on similar services provided to other agencies.
c. Reference Projects – Include at least three projects with similar scope of services performed by the project team within the past three years and indicate the specific responsibilities of each team member on the referenced project. Provide contact information for each client.
5. Rate Sheet, Invoice, and After-Action Report:
a. Fill out the attached Rate Sheet (Attachment B). If you have equipment/personnel not listed on the attached Rate Sheet, please include it as a separate page and attach it with the Rate Sheet. b. Provide an example Invoice for a project completed within the last three years.
c. Provide an example of an After-Action Report from the same project.
6. Quality Control Plan:
a. Describe the quality control procedures and associated staff responsibilities which will ensure that the deliverables will meet the City’s needs.
7. Acceptance of Conditions:
a. State the offering firm’s acceptance of all conditions listed in the Request for Proposal (RFP) document and Sample Professional Services Agreement (Attachment A).
b. Any exceptions or suggested changes to the RFP or Professional Services Agreement (PSA), including the suggested change, the reasons therefore and the impact it may have on cost or other considerations on the firm’s behalf must be stated in the proposal. Unless specifically noted by the firm, the City will rely on the proposal being in compliance with all aspects of the RFP and in agreement with all provisions of the PSA.
VI. Submission of Proposal
Requests for Clarification
Requests for clarification of the information contained herein shall be submitted in writing via the Planet Bids Platform prior to 4:30 pm on June 12, 2026.
Confirmation Email
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RFP – Sewer Maintenance and Inspection Services
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Upon submission of the proposal to the City, the proposed firm shall receive a confirmation email from the Planet Bids platform. Retain the email as a record. If an email confirmation is not received, the proposing firm shall correspond with the City until confirmation is received.
VII. Evaluations and Selection Process
Evaluation
Proposals will be evaluated based on the following criteria:
1. Approach to Scope of Services including response capabilities (25%) Understanding of the Scope of Services demonstrated by proposal thoroughness.
Presentation of an overall approach and methodology most likely to result in the desired outcome for the City.
Introduction of cost-saving, value-adding strategies, and/or innovations (including those applying to overall project schedule).
2. Organization and Experience (25%)
Availability of key staff to perform the services throughout the duration of the project.
Assignment of appropriate staff in the right numbers to perform the Scope of Services.
Appropriate communication and reporting relationships to meet the City’s needs.
Relevance of experience of the proposing firm (to provide support resources to the project team). Project Manager, key personnel performing the work. Relevance of referenced projects and client review of performance during those projects.
3. Quoted project and Rates pricing ( 50%)
Quote for jetting and CCTV jetted lines. (per instance) Shorter response times will be given a higher score.
Selection
An evaluation panel will review all proposals submitted and select the top proposal/s.
These top contractors may then be invited to an informal virtual interview. The panel will select the proposal, if any, which best fulfills the City’s requirements. The City may further refine the Scope and Schedule and request hourly rates. The City will negotiate the fees, and profit shall be negotiated as a separate element of the price. The City reserves the right to negotiate special requirements and proposed service levels using the selected proposal as a basis. If the City is unable to negotiate an agreeable fee for services with a top Contractor, the City will negotiate with the next Contractor chosen among the top Contractors.
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Award Notification
The City will notify all proposers in writing of the outcome of the selection process and intent to award. This RFP does not commit the City to award an agreement, nor pay any costs incurred in the preparation and submission of the proposal in anticipation of an agreement. The City reserves the right to reject any or all proposals, or any part thereof, to waive any formalities or informalities, and to award the agreement to the proposer deemed to be in the best interest of the City and the Department.
Award of Agreement
The selected firm shall be required to enter into a written agreement (see sample City agreement in Attachment A) with the City, in a form approved by the City Attorney, to perform the Scope of Services. This RFP and the proposal, or any part thereof, may be incorporated into and made a part of the final agreement; however, the City reserves the right to further negotiate the terms and conditions of the agreement with the selected Contractor. The agreement will, in any event, include a maximum "fixed cost" to the City.
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Attachment A
Sample City Agreement
(This page has been left intentionally blank)
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01203.0001/835260.1 %
PROFESSIONAL SERVICES AGREEMENT
By and Between
CITY OF RANCHO PALOS VERDES
and
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01203.0001/835260.1
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF RANCHO PALOS VERDES AND
THIS AGREEMENT FOR PROFESSIONAL SERVICES (“Agreement”) is made and entered into on , 2022 by and between the CITY OF RANCHO PALOS VERDES, a California municipal corporation (“City”) and , a [form of company] (“Consultant”). City and Consultant may be referred to, individually or collectively, as “Party” or “Parties.”
RECITALS
A. City has sought, by issuance of a Request for Proposals, the performance of the services defined and described particularly in Article 1 of this Agreement.
B. Consultant, following submission of a proposal for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.
C. Pursuant to the City of Rancho Palos Verdes Municipal Code, City has authority to enter into and execute this Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services”, as stated in the Proposal, attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose %
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intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.
1.2 Consultant’s Proposal.
The Scope of Service shall include the Consultant’s Proposal which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such Proposal and this Agreement, the terms of this Agreement shall govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.
1.4 California Labor Law.
If the Scope of Services includes any “public work” or “maintenance work,” as those terms are defined in California Labor Code section 1720 et seq. and California Code of Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more, Consultant shall pay prevailing wages for such work and comply with the requirements in California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable laws, including the following requirements:
(a) Public Work. The Parties acknowledge that some or all of the work to be performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR. Consultant shall post job site notices, as prescribed by regulation.
(b) Prevailing Wages. Consultant shall pay prevailing wages to the extent required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request. By initiating any work under this Agreement, Consultant acknowledges receipt of a copy of the DIR determination of the prevailing rate of per diem wages, and Consultant shall post a copy of the same at each job site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The C-18
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Consultant shall, as a penalty to the City, forfeit $200 (two hundred dollars) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subcontractor.
(d) Payroll Records. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to:
keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records. (e) Apprentices. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects.
Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program.
Within 60 (sixty) days after concluding work pursuant to this Agreement, Consultant and each of its subconsultants shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement.
(f) Eight-Hour Work Day. Consultant acknowledges that 8 (eight) hours labor constitutes a legal day's work. Consultant shall comply with and be bound by Labor Code Section 1810.
(g) Penalties for Excess Hours. Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Consultant shall, as a penalty to the City, forfeit $25 (twenty five dollars for each worker employed in the performance of this Agreement by the Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 (eight) hours in any one calendar day and 40 (forty) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code.
Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of 8 (eight) hours per day, and 40 (forty) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than one and 1½ (one and one half) times the basic rate of pay.
(h) Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees if it has employees. In accordance with the provisions of California Labor Code Section 1861, Consultant certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
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Consultant’s Authorized Initials ________
(i) Consultant’s Responsibility for Subcontractors. For every subcontractor who will perform work under this Agreement, Consultant shall be responsible for such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code, and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take corrective action to halt or rectify any such failure by any subcontractor.
1.5 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement.
Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.
1.6 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the Contract Officer in the form of a Change Order.
1.7 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence.
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1.8 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.
1.9 Additional Services.
City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written Change Order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to 15% (fifteen percent) of the Contract Sum; or, in the time to perform of up to 90 (ninety) days, may be approved by the Contract Officer through a written Change Order. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other Consultants. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.
If in the performance of the contract scope, the Consultant becomes aware of material defects in the scope, duration or span of the contract or the Consultant becomes aware of extenuating circumstance that will or could prevent the completion of the contract, on time or on budget, the Consultant shall inform the Contracting Officer of an anticipated Change Order. This proposed change order will stipulate, the facts surrounding the issue, proposed solutions, proposed costs and proposed schedule impacts.
1.10 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.
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ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $XXX (____________________ Dollars) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.9. Annual compensation shall not exceed $___________ (_____________ Dollars).
2.2 Method of Compensation.
(a) The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, and (b) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.
(b) A retention of 10% shall be held from each payment as a contract retention to be paid as part of the final payment upon satisfactory and timely completion of services. This retention shall not apply for on-call agreements for continuous services or for agreements for scheduled routine maintenance of City property or City facilities.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice, using the City template, or in a format acceptable to the City, for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and subcontractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.
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City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within 45 (forty-five) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer through a Change Order, but not exceeding 60 (sixty) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within 10 (ten) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of C-23
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this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.
3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding [INSERT PERFORMANCE PERIOD] from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”). The City may, in its discretion, extend the Term by [INSERT NUMBER OF EXTENSIONS IF APPLICABLE] additional [INSERT DURATION OF EXTENSIONS IF APPLICABLE]-year terms.
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:
(Name) (Title)
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only the personnel included in the Proposal to perform services pursuant to this Agreement.
Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance. City shall have the right to approve or reject any proposed replacement personnel, which approval shall not be unreasonably withheld.
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4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be _____________________ or such person as may be designated by the [DEPARTMENT HEAD]. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer.
Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.
4.4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City; all subcontractors included in the Proposal are deemed approved. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons C-25
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acting in concert of more 25% (twenty five percent) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
Without limiting Consultant’s indemnification of City, and prior to commencement of any services under this Agreement, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.
(a) General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(b) Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, nonowned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
(c) Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement. (d) Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
(e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein.
(f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.
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5.2 General Insurance Requirements.
(a) Proof of insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(b) Duration of coverage. Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, its agents, representatives, employees or subconsultants. (c) Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
(d) City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain and continuously maintain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(e) Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(g) Enforcement of contract provisions (non-estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform C-27
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Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. (i) Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with a 30 (thirty) day notice of cancellation (except for nonpayment for which a 10 (ten) day notice is required) or nonrenewal of coverage for each required coverage.
(j) Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (l) Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (m) Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review. (n) Agency’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant 90 (ninety) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation.
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(o) Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
(p) Timely notice of claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(q) Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.
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Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.
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6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein.
All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests C-31
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provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is 15 (fifteen) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
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7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event of termination without cause pursuant to this Section, the City need not provide the Consultant with the opportunity to cure pursuant to Section 7.2.
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01203.0001/835260.1 %1
7.8 Termination for Default of Party.
If termination is due to the failure of the other Party to fulfill its obligations under this Agreement:
(a) City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated. (b) Consultant may, after compliance with the provisions of Section 7.2, terminate the Agreement upon written notice to the City‘s Contract Officer. Consultant shall be entitled to payment for all work performed up to the date of termination.
7.9 Attorneys’ Fees.
If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
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01203.0001/835260.1 %
No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Rancho Palos Verdes, 30940 Hawthorne Blvd., Rancho Palos Verdes, California 90275 and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in 72 (seventy two) hours from the time of mailing if mailed as provided in this section.
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9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.
9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement.
Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, C-36
01203.0001/835260.1 %2
consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.
Consultant’s Authorized Initials _______
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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01203.0001/835260.1 %
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
, Mayor
ATTEST:
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
William W. Wynder, City Attorney
CONSULTANT:
By:
Name:
Title:
By:
Name:
Title:
Address:
Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S
SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE
INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
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01203.0001/835260.1
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. %
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01203.0001/835260.1
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. %
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01203.0001/835260.1 A-1
EXHIBIT “A”
SCOPE OF SERVICES
I. Consultant will perform the following Services:
A. [COPY AND PASTE FROM PROPOSAL, OR INSERT SCOPE OF WORK PAGES]
II. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City:
A.
III. In addition to the requirements of Section 6.2, during performance of the Services, Consultant will keep the City appraised of the status of performance by delivering the following status reports:
A.
IV. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City.
A.
V. Consultant will utilize the following personnel to accomplish the Services:
A.
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01203.0001/835260.1 B-1
EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text indicated in bold italics, deleted text indicated in strikethrough. [INTENTIONALLY LEFT BLANK]
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01203.0001/835260.1 C-1
EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks at the following rates:
RATE TIME SUB-BUDGET
A. __________ __________ __________ __________
B. __________ __________ __________ __________
C. __________ __________ __________ __________
D. __________ __________ __________ __________
II. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.9.
III. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.
D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.
IV. The total compensation for the Services shall not exceed the Contract Sum as provided in Section 2.1 of this Agreement.
V. The Consultant’s billing rates for all personnel are attached as Exhibit C-1.
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01203.0001/835260.1 D-1
EXHIBIT “D
SCHEDULE OF PERFORMANCE
I. Consultant shall perform all services timely in accordance with the following schedule:
Days to Perform Deadline Date
A. Task A ______________ ______________
B. Task B ______________ ______________
C. Task C ______________ ______________
II. Consultant shall deliver the following tangible work products to the City by the following dates.
A.
B.
C.
III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2. Any further extensions require City Council approval.
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Attachment B
Rate Schedule
DEFINITIONS
Straight Time: Per day – Work conducted during an 8-hour period.
Overtime: Per day – Work conducted after 8-hours and less than 12 hours Premium Time: Per day – Work conducted after 12-hours
HOLIDAYS OBSERVED
Only federally recognized holidays will be eligible for holiday pay.
MINIMUM CHARGES
Please provide the minimum charged hours which will apply to all call outs.
Time charges include personnel, equipment and materials for preparation, mobilization, travel to and from site, demobilization, decontamination, transportation and
unloading.
Minimum Charged Hours - Hours
ADDITIONAL AND OUTSIDE COSTS
Disclose any additional and/or outside costs that may be included for all disposal, services, non-heavy equipment rentals, and materials not on the rate sheet.
Additional and Outside Costs -
Disclose any additional and/or outside costs that may be included for heavy equipment rental.
Heavy Equipment Rental -
C-45
Bid Schedule & Pricing Sheet
Section A – Routine Scheduled Maintenance
Item
No.
Description of
Service
Estimated
Frequency
Unit Vendor Unit
Price
Estimated
Annual Cost
A-1 Scheduled HydroJetting of Canyon
Sewer Segments
Twice Per
Year
Lump Sum $__________ $__________
A-2* Scheduled CCTV
Inspection of Canyon
Sewer Segments
Twice Per
Year
Lump Sum $__________ $__________
A-3** Root Removal / Root
Intrusion
Maintenance
As Needed Per LF $__________ $__________
A-2* - CCTV inspection shall conform all National Association of Sewer Service Companies (NASSCO) and other industry standards. Contractor shall provide the City with all CCTV footage and inspection reports on a flash drive, supplied by the Contractor. Data supplied to the City shall be organized so that it is easy to identify which segments are being inspected. For example, [Date of Inspection – SSLACOXXXX to SSLACOXXXX], or a similar file name may be used.
A-3** - For root removal, the use of sewer chains or similar is strictly prohibited. Prior to any root removal, a list of the anticipated tools and equipment shall be emailed to the City. No root removal shall be conducted until it is authorized by the City in writing (via email). The City shall be notified if any additional tools or equipment are used during the root removal. Any damage to the sewer system caused by the Contractor due to the use of chains or similar shall be repaired by the Contractor. Any costs associated with the repair shall be borne solely by the Contractor.
Total Estimated Costs for Section A: $_____________________ Section B – On-call/ As-needed/ Approved Maintenance Services:
Item
No.
Description of
Service
Unit Regular Rate Overtime
Rate
Emergency
Rate
B-1 Hydro-Jetting Truck
with Operator
Per Hour $______ $______ $______
B-2 CCTV Inspection
Truck with Operator
Per Hour $______ $______ $______
B-3 Maintenance
Technician
Per Hour $______ $______ $______
B-4 Supervisor /
Foreman
Per Hour $______ $______ $______
B-5 Laborer Per Hour $______ $______ $______
B-6 Confined Space Entry
Team
Per Hour $______ $______ $______
B-7 Bypass Pumping
Equipment
Per Day $______ $______ $______
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Section C – Materials and Markups
Description Vendor Percentage / Cost
Material Markup Percentage _______%
Subcontractor Markup Percentage _______%
Equipment Rental Markup Percentage _______%
Non-listed materials and equipment shall not exceed _____% markup over Contractor cost.
Section D – Response Time
Service Type Vendor Proposed Response Time
Emergency Response __________________
Non-Emergency Response __________________
Scheduled Maintenance Availability __________________
Section E – Contractor Information
Company Name __________________________________
Authorized Representative __________________________________ Title __________________________________
Phone Number __________________________________
Email Address __________________________________
Contractor License Number __________________________________ Contractor Certification
The undersigned hereby certifies that they have reviewed the Scope of Services, specifications, and contract requirements and are capable of performing the requested services in accordance with the requirements of the City.
Authorized Signature: _______________________________________ Printed Name: _____________________________________________ Date: _____________________
Total Estimated Costs for Section A: $_____________________ C-47
414
8800 Series – Public Right-of-Way Projects Adopted Budget 2026-2027
CAPITAL IMPROVEMENT PROGRAM APPENDIX RECREATION, PARKS & OPEN SPACE PUBLIC WORKS COMMUNITY DEVELOPMENT $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ -
$ -
$ -
$ 15,000
$ 15,000
$ 350,000
$ 15,000
$ 105,000
$ - $ - $ - $ -
$ - $ - $ - $ -
$ - $ - $ - $ -
Sewer Maintenance Access Improvements in Agua Amarga Canyon Insert Descriptive Photo
PROJECT DESCRIPTION
This project will implement access improvements for sections of the city's sanitary sewer system within Agua Amarga Canyon, and includes the following elements where required:
- Fall protection measures
- Access improvements over ravines and water courses
PROJECT COST ESTIMATES
8700 Series Sewer & Storm Drain Improvements Projects 8727 Not recommended for funding in Fiscal Years 2026-27 through 2030-31:
4/27/2026 Overall
Planning $ -
Est.Thru 25-26 as of
FY26/27 FY27/28 FY28/29 FY29/30 FY30/31
Environmental $ -
Engineering $ 15,000
Construction $ 350,000
Management $ 15,000
Inspection $ 15,000
$ - $ - $ - $ -
$ - $ - $ - $ -
$ - $ - $ - $ -
Project Contingency $ 105,000
4/27/2026
TBD
$ 500,000
FUNDING
Est.Thru 25-26 as of
FY26/27 FY27/28 FY28/29 FY29/30 FY30/31
Future
Fiscal Years
$ 500,000 -$ -$ -$ $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ - $ - $ -
$ - $ - $ -
$ -
$ -
In accordance with the city's agreement with Los Angeles County Department of Public Works (LACDPW), LACDPW is responsible for maintaining the city's sanitary sewer system (with the exception of the Abalone Cove Sanitary Sewer System). Due to the existing slope conditions and the sewer's location within Agua Amarga Canyon, LACDPW has required that the City install access improvements. The City Attorney has determined that the City is responsible for installing these improvements. Ready access to the city's sewer system allows for regular monitoring and maintenance to prevent overflows.
$ -
ESTIMATED SCHEDULE
To be determined
Project Location Map Background and Justification
$ TBD - $ - $ - $ - $ -
$ -
$ - $ - $ - $ - $ -
$ -
D-1
CITY OF ~ RANcHO ~LDS VERDES
LA COUNTY PUBLIC WORKS:
CONSOLIDATED SEWER
MAINTENANCE DISTRICT
GENERAL LACPW
SERVICES QUESTIONS
What is LA County Public Works: Consolidated Sewer Maintenance District, and who do they serve?
The Consolidated Sewer Maintenance District of Los Angeles County (CSMD) is administered by the County of Los Angeles Department of Public Works. The District’s system serves over 500,000 parcels and a population of over 2 million people within the county’s unincorporated areas (Marina del Rey not included), 37 cities, and 2 contract cities.
The District’s system includes over 4,600 miles of sanitary sewers, 87 pump stations, and 4 wastewater treatment plants. The estimated value of the system is more than $1.5 billion.
What sewer maintenance services does Public Works provide for ratepayers? Public Works provides a wide variety of sewer maintenance services to protect the public and the environment in a highly effi cient, eff ective, and responsible manner. The services provided by Public Works are outlined in the lists below:
PREVENTATIVE MAINTENANCE
Service requests regarding sewer odors,
noisy manholes, insects, etc.
CCTV inspections
Regulatory requirements compliance
ACCUMULATIVE CAPITAL OUTLAY AND CONDITION ASSESSMENT
Sewer line and pump station repair/
rehabilitation/replacement
GIS mapping
24-HOUR EMERGENCY RESPONSE AND SERVICE REQUEST
Sanitary sewer overfl ows
Service requests regarding sewer odors,
noisy manholes, insects, etc.
Sewer manhole inspections
Sewer line cleanings
Sewer saddle installations
Operation, maintenance, and inspection of pump stations Plan review for maintenance needs
Closed-Circuit Television Condition Assessment Program Private Contract (PC)/New sewer acceptance review
Sanitary sewer stoppages or backups
Pump station malfunctions
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LOS ANGELES COUNTY
- ... --- .. ~,,__. . - --=--~--........--. ·1 _.,_.-'.
I’ve never noticed Public Works performing these services in my area; why is sewer maintenance necessary?
When sewer lines are properly maintained, the maintenance services go largely unnoticed by customers. Proper sewer maintenance is essential to keeping society and the environment safe and directly impacts public health, recreation areas, natural spaces, infrastructure, and local businesses.
What role do these sewer maintenance services play in our society? Whether we realize it or not, a working sewer system is vital for a clean environment and a healthy society as it allows people to live, travel, and work in cities without having to worry about sewage overfl ows. When sewer systems are not properly maintained, it can cause blockages, fl ooding, and pollution. Public Works provides sewer maintenance services with the goals of protecting public health and the environment and keeping our communities safe.
Where can I fi nd my current rate/fee for sewer maintenance services? You can fi nd your current sewer maintenance rate on your property tax roll.
Who do I contact about sewer-related problems (odors, roach/rodent infestations, sewer blockages, loose manhole cover, etc.)? If your property is located within the unincorporated Los Angeles County areas or in a member City of the Consolidated Sewer Maintenance District, you can request assistance or report a sewer problem online or by calling (800) 675-HELP. Public Works can be reached at this number 24 hours a day, 7 days a week.
For emergencies, such as sewage stoppages/spills, please call (800) 675-HELP immediately.
List of Incorporated Cities within the Service Area: dpw.lacounty.gov/smd/smd Where can I learn more about Public Works sewer maintenance services? Learn more by visiting the Public Works: Consolidated Sewer Maintenance District website at:
pw.lacounty.gov/smd/smd
E-2
The Consolidated Sewer Maintenance
District of Los Angeles County (CSMD)
is administered by Los Angeles County
Public Works.
CSMD’s system serves and includes:
Los Angeles County
Public Works is here to help!
LOS ANGELES
COUNTY
PUBLIC WORKS
VISION: To become the most trusted public
agency in the region.
MISSION: We plan, design, build, and
maintain modern infrastructure that uplifts
all communities of Los Angeles County.
LET’S RECAP!
LA County Public Works provides
sewer maintenance services for
unincorporated areas of the county and
37 member cities.
In the case of a sewer overfl ow or any
sewer-related emergency, call Public
Works at 1-800-675-HELP (4357).
Public health, recreational areas,
natural spaces, general infrastructure,
and businesses are directly
affected and dependent on sewer
maintenance services.
Public Works provides many essential
services to the community, including
ongoing sewer maintenance
which protects public health and
the environment keeping our
communities safe.
CONTACT US!
Questions:
[email protected]
General Sewer Maintenance
comments/questions:
1-626-300-3399
Sewage Overfl ow HELP line:
1-800-675-HELP (4357)
Learn more about LA County
Public Works at:
bit.ly/PublicWorks-SMD
OUR GOAL
People in Los Angeles County thriving in a
safe, clean, and sustainable environment.
THE OUTCOME
Eliminate sewer spills.
2 million+
people within the county’s
unincorporated areas
(Marina del Rey not included)
500,000+ parcels
37 member cities
4,600 miles
of sanitary sewers
87 pump stations
4 wastewater treatment plants
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000
....... .......
000
What can you do to help maintain
the sewer system and prevent
sewer-related emergencies?
Many sewer-related emergencies can be
prevented with your help! These are actions
you can take to help Public Works maintain the
system and keep yourself and others safe:
Locate your house lateral (the pipe that
carries your wastewater from your home
to the public sanitary sewer main line)
and the sewer line you are connected
to by contacting your local public works
department or LA County Public Works.
Maintain your house lateral:
• Do not pour Fats, Oils, & Grease down
the drain!
• Have a contractor clean and cut roots
out of your lateral on a regular basis.
• Provide regular maintenance for your
sewer backwater valve.
Watch for warning signs of sewer backup:
• Basement back up through the fl oor
drain or other basement fi xtures.
• Debris around the fl oor drain or in a
washtub.
• Periodic slow-running drains or toilets.
Contact Public Works immediately at
1-800-675-HELP (4357) if a sewage
overfl ow occurs.
Local Actions
What actions is Public Works taking at
the local level to reduce sewer overfl ows,
blockages, and pollution and protect
human health?
Proper sewer maintenance is essential to
keeping our communities and the environment
safe. It directly impacts public health, recreation
areas, natural spaces, infrastructure, and local
businesses.
LA County Public Works is here to serve
the community through a variety of sewer
maintenance services. These services include:
Preventative maintenance proactively
performed on the sewer system with the goal
of lessening the likelihood of failure, reducing
unexpected downtime, and prolonging the
useful life of the system.
Accumulative Capital Outlay and Condition
Assessment utilizing our resources and
technologies to ensure the sewer system
works effi ciently now and in the future.
24-Hour Emergency Response and Service
Request are quickly and effi ciently addressed
during sewer emergencies ranging from
pump malfunctions to sewer overfl ows.
Large-Scale Actions
What large-scale actions does
Public Works take to maintain the
sewer system?
System failure can range from pump station
malfunctions to sanitary sewer overfl ows.
Proper maintenance is vital for a clean
environment and a healthy society.
LA County Public Works is committed to
working with County and local partners to
maintain and enhance the current level of
service for all sewer maintenance customers,
from ongoing operations and maintenance to
providing 24/7 emergency services.
Sewer maintenance services are crucial to
protecting human health and the environment
and keeping our communities safe.
Learn more about the
LA County Public Works and
resources near you at:
bit.ly/PublicWorks-SMD
Individual Actions
Taking action to reduce sewer overfl ows, protecting the health of our communities, and the environment.
When sewer systems are not maintained, it can cause blockages, fl ooding, and pollution.
Maintaining the sewer system and protecting public safety requires actions on three levels:
large-scale, local, and individual.
Resources:
Homeowner
sewer
maintenance
responsibilities
Interactive
map of sewer
activities in
E-4
your area