CITY OF RANCHO SANTA MARGARITA
CITY COUNCIL REGULAR MEETING MINUTES
February 23, 2022
The meeting was called to order at 7:02 p.m. in the Council Chambers. Present: Mayor Anne D.
Figueroa, Mayor Pro Tempore Jerry Holloway, Council Members L. Anthony Beall, Carol A. Gamble (4).
Absent: Council Member Bradley J. McGirr (1). The Salute to the Flag was led by Mayor Pro Tempore Holloway.
Staff Present: Jennifer M. Cervantez, City Manager; Greg Simonian, City Attorney; Brendan Dugan, Public Works Director/City Engineer; Cheryl Kuta, Development Services Director; Stefanie Turner, Finance Director; Mihaela Kennedy, Captain; Amy Diaz, City Clerk.
1. PRESENTATIONS AND PROCLAMATIONS
Mayor Figueroa and Mayor Pro Tempore Holloway presented the following:
1.1 CHILD SAFETY UPDATE BY ORANGE COUNTY SHERIFF'S DEPARTMENT DEPUTY
HARRIMAN KYLE
1.2 BUSINESS RECOGNITION- CERTIFICATE OF RECOGNITION TO LAURIE ZURBORG
OF WAGS AND WIGGLES
1.3 STUDENT RECOGNITION PROGRAM- CERTIFICATES OF RECOGNITION 1) LAS FLORES MIDDLE SCHOOL- HARRISON POPE AND ELLA SPENCER
2. SCHEDULE OF FUTURE EVENTS
Jennifer Cervantez, City Manager, announced the following:
2.1 CENTRAL PARK SPLASH PAD DEDICATION AND RIBBON CUTTING- SATURDAY, APRIL 9, 2022 AT CENTRAL PARK
3. PUBLIC COMMENTS
The following individuals submitted eComments to the Council on matters within the jurisdiction of the City Council:
Cindy Gildersleeve, City of Rancho Santa Margarita resident, expressed her appreciation to the City Council for rejecting the Dove Canyon Plaza Owners' request to include the Dove Canyon Plaza in the Housing Element Update.
Beth Heard, City of Rancho Santa Margarita resident, thanked the City Council for opposing the Dove Canyon Plaza Owners' request to include the Dove Canyon Plaza in the Housing Element Site Inventory list.
Rhonda Lundberg, City of Rancho Santa Margarita resident, thanked the City Council for opposing the Dove Canyon Plaza Owners' request to include the Dove Canyon Plaza in the Housing Element Site Inventory list.
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City Council Regular Meeting Minutes February 23, 2022
2 Russ Khouri, City of Rancho Santa Margarita resident, thanked the City Council for standing their ground with the Dove Canyon Plaza Owners’ Attorney; and asked that the City Council continue to preserve the integrity of the General Plan and the safety and well-being of the residents.
4. CONSENT CALENDAR
Mayor Figueroa announced Mayor Pro Tempore Holloway requested Agenda Item No. 4.8 be removed from the Consent Calendar for further discussion.
Mayor Pro Tempore Holloway moved, seconded by Council Member Gamble to approve the Consent Calendar (Item Nos. 4.1 through 4.7).
The motion was approved by the following vote:
AYES: Council Members Beall, Gamble, Mayor Pro Tempore Holloway, Mayor Figueroa (4) NOES: None (0)
ABSTAIN: None (0)
ABSENT: Council Member McGirr (1)
4.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA Waived reading in full of all ordinances on the agenda and declared that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 APPROVAL OF CERTIFICATES OF RECOGNITION
Approved the following Certificates of Recognition:
1) Business Recognition:
a) Laurie Zurborg of Wags and Wiggles;
2) Student Recognition Program:
a) Las Flores Middle School – Harrison Pope and Ella Spencer.
4.3 APPROVAL OF MINUTES
Approved the February 9, 2022 City Council Regular meeting minutes.
4.4 APPROVAL OF WARRANT REGISTERS DATED FEBRUARY 7, 2022 AND FEBRUARY 14, 2022
Approved the warrant registers totaling $1,347,159.62.
4.5 INVESTMENT REPORT FOR THE MONTH OF JANUARY 2022
Received and filed the Investment Report for the month of January 2022.
4.6 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE FISCAL YEAR 2021-22 ANNUAL RESIDENTIAL OVERLAY PROJECT TO ALL AMERICAN ASPHALT, INC. IN THE AMOUNT OF $135,693.00
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City Council Regular Meeting Minutes February 23, 2022
1) Approved the plans and specifications for the Fiscal Year 2021-22 Annual Residential Overlay Project; and
2) Found that the Project is categorically exempt from the California Environmental Quality Act (CEQA), as a Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301; and
3) Awarded a Public Works Construction Contract to the lowest responsive, responsible bidder All American Asphalt, Inc. of Corona, California, in the amount of $135,693.00, and reject all other bids; and
4) Authorized the Mayor to execute the proposed Public Works Construction Contract.
4.7 NOTICE OF COMPLETION FOR THE PLANO TRABUCO MEDIAN LANDSCAPING
RENOVATION PROJECT
1) Accepted the improvements for the Plano Trabuco Median Landscaping Renovation Project; and
2) Authorized the City Clerk to file a Notice of Completion with the County of Orange Recorder's Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and
3) Authorized the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
ITEMS REMOVED FROM THE CONSENT CALENDAR
4.8 ADOPTION OF RESOLUTION IN SUPPORT OF EFFORTS TO ADDRESS FENTANYL Mayor Figueroa invited AI Murray from Orange County Supervisor Don Wagner's Office forward. Mr. Murray commended the City Council for supporting the efforts to eliminate the threat of fentanyl.
Mayor Pro Tempore Holloway thanked Mr. Murray for his presentation.
Council Member Gamble moved, seconded by Council Member Beall to approve the following staff recommendation:
Adopted Resolution No. 22-02-23-01 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA
MARGARITA, CALIFORNIA, IN SUPPORT OF EFFORTS TO ELIMINATE THE
THREAT OF FENTANYL BY DEVOTING RESOURCES TO THE INTERDICTION
OF NARCOTICS, HOLDING ACCOUNTABLE DRUG TRAFFICKERS, AND
RAISING PUBLIC AWARENESS OF THE DANGERS OF DRUG USE
The motion was approved by the following vote:
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City Council Regular Meeting Minutes February 23, 2022
4 AYES: Council Members Beall, Gamble, Mayor Pro Tempore Holloway, Mayor Figueroa (4)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: Council Member McGirr (1)
5. PUBLIC HEARING ITEMS – None.
6. CONTINUED ITEMS – None.
7. NEW BUSINESS
7.1 REVIEW OF CITYWIDE PAVEMENT MANAGEMENT PROGRAM
Mayor Figueroa introduced Brendan Dugan, Director of Public Works/City Engineer, who provided a brief staff report. Director of Public Works/City Engineer Dugan invited Steve Bucknam with Bucknam Infrastructure Group, Inc. to present the Pavement Management Program.
Mayor Figueroa opened the item to City Council questions of staff.
Council Member Beall inquired how soon after a street is grinded and overlaid would it need to be added to the slurry seal schedule; in reference to the Modified Overlay Program for Sustainability of the RSM Network table, would the City be completing the exact number of streets that were originally scheduled to be slurryed and doing a grind and overlay instead, or would it complete a fewer number of streets because it’s a more costly process; when would the City Council be presented with specific decision making opportunities to implement changes. Council Member Beall noted that the streets are the City’s largest asset and noted he strongly supports implementing the 7-year program.
Mayor Pro Tempore Holloway inquired in reference to the staff reports’ “Additional Factors,” such as one potential downside to the proposed program is that a number of streets would not receive any slurry seal or overlay treatment at the same time that neighboring streets are receiving a treatment. Mayor Pro Tempore Holloway asked what is the longest timeframe that a street in the City has not had any maintenance.
Council Member Gamble noted that the streets are the most valuable asset to the City.
Council Member Gamble inquired regarding the process for crack mitigation. Council Member Gamble stated that if crack mitigation is going to be proposed, then something different needs to be done since the previous crack mitigation did not work properly.
Council Member Gamble noted that if the focus from three slurry seals to pursue a grind overlay is going to be shifted, maybe the community needs to be divided into additional zones.
Mayor Figueroa inquired regarding the inspection process to check on the status of the streets; what is the process to address residents’ complaints regarding cracks in their streets; when does cracking generally appear after a street has been slurried.
Council Member Beall inquired regarding the grind and overlay process and how it impacts the residents.
The City Council received and filed; and provided further input to City staff. ,---
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City of Rancho Santa Margarita
City Council Regular Meeting Minutes February 23, 2022
8. 9.
10. PUBLIC COMMENTS - None.
CITY MANAGER REPORT- None.
MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
10.1 COMMITTEE ASSIGNMENT REPORTS
Received an Oral Report on the following City Council Committee Assignment:
1) FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCIES
Council Member Beall reported he attended the Foothill/Eastern Transportation Corridor Agencies (TCA) meeting held on February 10, 2022. Council Member Beall reported the TCA completed a project on the SR-241 toll road from the Windy Ridge main line toll point to the 91 freeway in which they installed vertical channelizer posts to increase safety.
10.2 COUNCIL MEMBER REPORT/COMMENT
Mayor Figueroa invited Diego Chavez, Human Resources/Risk Management Administrator, to announce the College Student Municipal Academy and Internship Program that is scheduled for June 14th and June 15th
Mayor Figueroa reported she attended the Partners' Submit meeting between the Rancho Santa Margarita Landscape and Recreation Corporation (SAMLARC), RSM Colo Rotary, RSM Chamber of Commerce, RSM Cares and the City where they discussed the upcoming year and events.
Council Member Beall reported that Robert Ming, former Council Member in Laguna Niguel, died in a tragic accident. Council Member Beall expressed his condolences to his family and noted that Mr. Ming was a great leader in Orange County and made a big impact in our community and will be deeply missed.
ADJOURNMENT
Mayor Figueroa adjourned the meeting in memory of Robert Ming at 8:27 p.m., to the next regularly scheduled meeting of the City Council to be held on Wednesday, March 9, 2022, ·oo p.m., in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margar." a, Ca ifornia. 5 ! ~------~~-1