CITY COUNCIL
REGULAR MEETING
March 23, 2022
7:00
P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Figueroa, Anne D., Mayor
Holloway, Jerry, Mayor Pro Tempore
Beall, L. Anthony, Council Member
Gamble, Carol A., Council Member
McGirr, Bradley J., Council Member
1. PRESENTATIONS AND PROCLAMATIONS
1.1 CERTIFICATE OF RECOGNITION TO DIEGO CHAVEZ, HUMAN RESOURCES & RISK MANAGEMENT ADMINISTRATOR
1.2 STUDENT RECOGNITION PROGRAM – CERTIFICATES OF RECOGNITION 1)
RANCHO SANTA MARGARITA INTERMEDIATE SCHOOL - LOGAN BARNES AND AVERY HARRISON 2)
SANTA MARGARITA CATHOLIC HIGH SCHOOL – AIDAN EKIZIAN AND ASHLEY PRENTICE
2. SCHEDULE OF FUTURE EVENTS
2.1 SPLASH PAD GRAND OPENING EVENT – SATURDAY, APRIL 9, 2022 AT 11:00 A.M., LOCATED AT CENTRAL PARK
3. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
4. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
4.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 APPROVAL OF CERTIFICATES OF RECOGNITION (Diaz)
RECOMMENDATION:
Approve the following Certificates of Recognition:
1)
Diego Chavez, Human Resources & Risk Management Administrator; and 2)
Student Recognition Program:
a)
Rancho Santa Margarita Intermediate School – Logan Barnes and Avery Harrison; b)
Santa Margarita Catholic High School – Aidan Ekizian and Ashley Prentice.
Item No. 4.2
4.3 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the March 9, 2022 City Council Regular meeting minutes.
Item No. 4.3
4.4 APPROVAL OF WARRANT REGISTERS DATED MARCH 7, 2022 AND MARCH 14, 2022 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $1,309,248.22.
Item No. 4.4
4.5 INVESTMENT REPORT FOR THE MONTH OF FEBRUARY 2022 (Turner) RECOMMENDATION:
Receive and file the Investment Report for the month of February 2022.
Item No. 4.5
4.6 GENERAL PLAN ANNUAL PROGRESS REPORTING FOR 2021 (Kuta) RECOMMENDATION:
Receive and file the General Plan Annual Progress Reporting for 2021.
Item No. 4.6
4.7 PROPOSED CONSULTING SERVICES AGREEMENT WITH HINDERLITER, DELAMAS & ASSOCIATES, INC. (HdL) FOR ECONOMIC DEVELOPMENT AND GRANT MANAGEMENT SERVICES (Kuta) 1)
Approve a proposed Consulting Services Agreement with Hinderliter, deLamas & Associates, Inc. for Economic Development and Grant Management Services with a two-year term, in the total not-to-exceed contract amount of $100,000; and 2)
Authorize the Mayor to execute the proposed Consulting Services Agreement with Hinderliter, deLamas & Associates, Inc. for Economic Development and Grant Management Services.
Item No. 4.7
4.8 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE CITY HALL & BELL TOWER REGIONAL COMMUNITY CENTER ENTRY DOOR REPLACEMENT - ARPA PROJECT TO VORTEX INDUSTRIES, LLC IN THE AMOUNT OF $47,923.40 (Dugan) 1)
Approve the plans and specifications for the City Hall & Bell Tower Regional Community Center Entry Door Replacement – ARPA Project; and 2)
Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA), as a Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301; and 3)
Award a Public Works Construction Contract to the lowest responsive, responsible bidder Vortex Industries, LLC of Irvine, California, in the amount of $47,923.40, and reject all other bids; and 4)
Authorize the Mayor to execute the proposed Public Works Construction Contract.
Item No. 4.8
4.9 APPROVAL OF A PROPOSED MAINTENANCE SERVICES AGREEMENT FOR AS-NEEDED SPLASH PAD REPAIR AND MAINTENANCE SERVICES WITH THE ILLINI COMPANIES, INC., DBA COMMERCIAL AQUATIC SERVICES (Dugan) 1)
Approve a proposed Maintenance Services Agreement with The Illini Companies, Inc., dba Commercial Aquatic Services in the total not-to-exceed contract amount of $49,852 for an initial one-year term; and 2)
Authorize the Mayor to execute the proposed As-Needed Splash Pad Repair and Maintenance Services Agreement with The Illini Companies, Inc., dba Commercial Aquatic Services.
Item No. 4.9
ITEMS REMOVED FROM THE CONSENT CALENDAR
5. PUBLIC HEARING ITEMS
6. CONTINUED ITEMS
7. NEW BUSINESS
7.1 REVIEW OF PLANNING AND FEASIBILITY FOR POTENTIAL ENERGY COST REDUCTION PROJECTS CITYWIDE (Dugan) RECOMMENDATION:
Receive and file; and provide further input to City staff.
Item No. 7.1
8. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
9. CITY MANAGER REPORT
10. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
10.1 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive an Oral Report on the following City Council Committee Assignment:
1)
FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCIES (Council Member Beall) – March 10, 2022 Meeting
10.2 COUNCIL MEMBER REPORTS/COMMENTS
11. CLOSED SESSION
ANNOUNCEMENT OF CLOSED SESSION ITEMS
The City Council will convene in Closed Session, in the City Council Conference Room, City Hall, to consider the following matters:
11.1 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1)
Public Employee Title: City Manager - Annual Performance Evaluation
PUBLIC COMMENT ON CLOSED SESSION ITEM
ADJOURN TO CITY COUNCIL CONFERENCE ROOM
CONVENE INTO CLOSED SESSION
The City Council will convene in Closed Session, to consider the matters listed above.
RECONVENE TO CITY COUNCIL CHAMBERS
The City Council will reconvene in regular session, in the City Council Chambers.
CLOSED SESSION REPORT
City Attorney to announce whether any reportable action was taken on any matters considered during Closed Session.
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, April 13, 2022, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on March 18, 2022, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
______________________________
DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.