CITY OF RANCHO SANTA MARGARITA
CITY COUNCIL REGULAR MEETING MINUTES
March 23, 2022
The meeting was called to order at 7:01 p.m. in the Council Chambers. Present: Mayor Anne D.
Figueroa, Mayor Pro Tempore Jerry Holloway, Council Members L. Anthony Beall, Carol A. Gamble (4).
Absent: Council Member Bradley J. McGirr (1). The Salute to the Flag was led by Council Member Gamble.
Staff Present: Jennifer M. Cervantez, City Manager; Greg Simonian, City Attorney; Brendan Dugan, Public Works Director/City Engineer; Cheryl Kula, Development Services Director; Stefanie Turner, Finance Director; Mihaela Kennedy, Captain; Madeline Balsz, Deputy City Clerk.
1. PRESENTATIONS AND PROCLAMATIONS
Mayor Figueroa, Mayor Pro Tempore Holloway and Jennifer Cervantez, City Manager, presented the following:
1.1 CERTIFICATE OF RECOGNITION TO DIEGO CHAVEZ, HUMAN RESOURCES & RISK
MANAGEMENT ADMINISTRATOR
Mayor Figueroa and Mayor Pro Tempore Holloway presented the following:
1.2 STUDENT RECOGNITION PROGRAM- CERTIFICATES OF RECOGNITION 1) RANCHO SANTA MARGARITA INTERMEDIATE SCHOOL- LOGAN BARNES AND
AVERY HARRISON
2) SANTA MARGARITA CATHOLIC HIGH SCHOOL- AIDAN EKIZIAN AND ASHLEY
PRENTICE
2. SCHEDULE OF FUTURE EVENTS
City Manager Cervantez announced the following:
2.1 SPLASH PAD GRAND OPENING EVENT- SATURDAY, APRIL 9, 2022 AT 11:00 A.M.,
LOCATED AT CENTRAL PARK
3. PUBLIC COMMENTS- None.
4. CONSENT CALENDAR
Council Member Gamble moved, seconded by Council Member Beall to approve the Consent Calendar (Item Nos. 4.1 through 4.9).
The motion was approved by the following vote:
AYES: Council Members Beall, Gamble, Mayor Pro Tempore Holloway, Mayor Figueroa (4) NOES: None (0)
ABSTAIN: None (0)
ABSENT: Council Member McGirr (1)
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City Council Regular Meeting Minutes March 23, 2022
4.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA Waived reading in full of all ordinances on the agenda and declared that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 APPROVAL OF CERTIFICATES OF RECOGNITION
Approved the following Certificates of Recognition:
1) Diego Chavez, Human Resources & Risk Management Administrator; and 2) Student Recognition Program:
a) Rancho Santa Margarita Intermediate School- Logan Barnes and Avery Harrison; b) Santa Margarita Catholic High School- Aidan Ekizian and Ashley Prentice.
4.3 APPROVAL OF MINUTES
Approved the March 9, 2022 City Council Regular meeting minutes.
4.4 APPROVAL OF WARRANT REGISTERS DATED MARCH 7, 2022 AND MARCH 14, 2022
Approved the warrant registers totaling $1 ,309,248.22.
4.5 INVESTMENT REPORT FOR THE MONTH OF FEBRUARY 2022
Received and filed the Investment Report for the month of February 2022.
4.6 GENERAL PLAN ANNUAL PROGRESS REPORTING FOR 2021
Received and filed the General Plan Annual Progress Reporting for 2021.
4.7 PROPOSED CONSULTING SERVICES AGREEMENT WITH HINDERLITER, DELAMAS & ASSOCIATES, INC. (HdL) FOR ECONOMIC DEVELOPMENT AND GRANT
MANAGEMENT SERVICES
1) Approved a proposed Consulting Services Agreement with Hinderliter, deLamas & Associates, Inc. for Economic Development and Grant Management Services with a two-year term, in the total not-to-exceed contract amount of $1 00,000; and 2) Authorized the Mayor to execute the proposed Consulting Services Agreement with Hinderliter, deLamas & Associates, Inc. for Economic Development and Grant Management Services.
4.8 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE CITY HALL &
BELL TOWER REGIONAL COMMUNITY CENTER ENTRY DOOR REPLACEMENT - ARPA PROJECT TO VORTEX INDUSTRIES, LLC IN THE AMOUNT OF $47,923.40 1) Approved the plans and specifications for the City Hall & Bell Tower Regional Community Center Entry Door Replacement- ARPA Project; and 2 City of Rancho Santa Margarita
City Council Regular Meeting Minutes March 23, 2022
2) Found that the Project is categorically exempt from the California Environmental Quality Act (CEQA), as a Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301 ; and
3) Awarded a Public Works Construction Contract to the lowest responsive, responsible bidder Vortex Industries, LLC of Irvine, California, in the amount of $47,923.40, and reject all other bids; and
3) Authorized the Mayor to execute the proposed Public Works Construction Contract.
4.9 APPROVAL OF A PROPOSED MAINTENANCE SERVICES AGREEMENT FOR ASNEEDED SPLASH PAD REPAIR AND MAINTENANCE SERVICES WITH THE ILLINI COMPANIES, INC., DBA COMMERCIAL AQUATIC SERVICES
1) Approved a proposed Maintenance Services Agreement with The lllini Companies, Inc., dba Commercial Aquatic Services in the total not-to-exceed contract amount of $49,852 for an initial one-year term; and
2) Authorized the Mayor to execute the proposed As-Needed Splash Pad Repair and Maintenance Services Agreement with The lllini Companies, Inc., dba Commercial Aquatic Services.
ITEMS REMOVED FROM THE CONSENT CALENDAR- None.
5. PUBLIC HEARING ITEMS- None.
6. CONTINUED ITEMS - None.
7. NEW BUSINESS
7.1 REVIEW OF PLANNING AND FEASIBILITY FOR POTENTIAL ENERGY COST
REDUCTION PROJECTS CITYWIDE
Mayor Figueroa introduced Brendan Dugan, Public Works Director/City Engineer, who provided a brief overview of the staff report.
Mayor Figueroa opened the item to City Council questions of staff.
Mayor Pro Tempore Holloway inquired regarding the term Internal Rate of Return (IRR) on the Alternate 1, Possible Solar PV Systems.
Council Member Gamble inquired how many years of payback on the IRR would be for the City Hall and Bell Tower Regional Community Center (BTRCC) buildings. Council Member Gamble noted she is in support for an Audit of the City Utility Bills and LED conversion of interior lighting at City Hall and the BTRCC buildings. Council Member Gamble expressed her opposition to purchasing City streetlights, however, suggested the City receive an inventory from Southern California Edison on how many streetlights are LED converted and how many are incandescent.
Public Works Director/City Engineer Dugan provided information related to the IRR for the City Hall and BTRCC buildings. The payback for Alternate 1 for the BTRCC building is approximately 10 years and City Hall building is 8 years; for Alternate 2 the IRR is 12 Y, years for both buildings and Alternate 3 is 19 Y, years for both buildings.
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City Council Regular Meeting Minutes March 23, 2022
Mayor Figueroa concurred with staff's project rankings. Mayor Figueroa inquired what the projected scientific advances in solar panels will be in the future and suggested more feedback on the solar panels.
Council Member Beall expressed his support of staff's proposal for each of the items and concurred with staff's project ran kings.
Mayor Pro Tempore Holloway concurred with his fellow colleagues and noted he is not in favor with Alternate 3 and purchasing City streetlights.
Council Member Gamble inquired regarding the proposed new air conditioning units (HVAC). Council Member Gamble suggested that the solar panel information can follow a year after the air conditioning units are installed.
City Manager Cervantez noted that staff will proceed with the audit of the City Utility Bills; gather specifications regarding the LED conversion of the interior lighting; continue to research and gather information on the solar panels but not put the heavy push until after the HVAC system is installed; and staff will contact SCE regarding receiving an inventory and upcoming plan on converting the streetlights.
Council Member Gamble inquired from the City Attorney if Council can pass an Ordinance mandating that all streetlights be retrofitted by a certain period of time.
Gregory Simonian, City Attorney, does not believe the City would have the jurisdiction to compel a utility company to do that and that the City might be preempted by the public utility companies. ·
The City Council received and filed; and provided further input to City staff.
8. PUBLIC COMMENTS - None.
9. CITY MANAGER REPORT- None.
10. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
10.1 COMMITTEE ASSIGNMENT REPORTS
Received an Oral Report on the following City Council Committee Assignment:
1) FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCIES
Council Member Beall reported he attended the Foothill/Eastern Transportation Corridor Agency (TCA) meeting held on March 10, 2022. Council Member Beall reported the TCA adopted a seven-year strategic plan to serve the community in the region. Council Member Beall reported that the strategic plan sets a roadmap for seven years in seven key areas, which include Fiscal Management, Environmental Stewardship, Customer Service, Tolling Technology, Communications and Public Engagement, Capital Project Delivery and Regional Mobility Partnerships. 4 City of Rancho Santa Margarita
City Council Regular Meeting Minutes March 23, 2022
10.2 COUNCIL MEMBER REPORT/COMMENT
Council Member Gamble noted she is excited for the Splash Pad Grand Opening. Council Member Gamble reported she will not be attending the Splash Pad Grand Opening since she will be attending a family celebration out of town. · Mayor Figueroa congratulated RSM Cares for purchasing a new 40-foot container for additional food needs and thanked Pavilions for the food that will be delivered for the new container.
11. CLOSED SESSION
ANNOUNCEMENT OF CLOSED SESSION ITEMS
The City Council convened in Closed Session, in the City Council Conference Room, City Hall, to consider the following matters:
11.1 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1)
Public Employee Title: City Manager- Annual Performance Evaluation PUBLIC COMMENT ON CLOSED SESSION ITEM- None.
ADJOURN TO CITY COUNCIL CONFERENCE ROOM
CONVENE INTO CLOSED SESSION
The City Council convened in Closed Session at 7:58p.m., to consider the matters listed above.
RECONVENE TO CITY COUNCIL CHAMBERS
The City Council reconvened in regular session at 9:11 p.m., in the City Council Chambers.
CLOSED SESSION REPORT
City Attorney Simonian reported that the Council convened in Closed Session pursuant to the authority listed on the Agenda to commence the annual performance evaluation of the City Manager and there was no reportable action taken on any matters considered during Closed Session.
ADJOURNMENT
Mayor Figueroa adjourned the meeting in at 9:12 p.m., to the next regularly sch City Council to be held on Wednesday, April 13, 2022, at 7:00 p.m., in the City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California. 5 d meeting of the
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City of Rancho Santa Margarita
City Council Regular Meeting Minutes March 23, 2022
PREPARED BY:
Approved: April 13, 2022
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