CITY COUNCIL
REGULAR MEETING
May 11, 2022
07:00 P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Figueroa, Anne D., Mayor
Holloway, Jerry, Mayor Pro Tempore
Beall, L. Anthony, Council Member
Gamble, Carol A., Council Member
McGirr, Bradley J., Council Member
1. PRESENTATIONS AND PROCLAMATIONS
1.1 PROCLAMATION – MENTAL HEALTH AWARENESS MONTH, MAY 2022
1.2 CERTIFICATE OF RECOGNITION – BUSINESS RECOGNITION – TAKATA PHOTO & DESIGN
1.3 CERTIFICATES OF RECOGNITION – STUDENT RECOGNITION PROGRAM 1)
TRABUCO MESA ELEMENTARY SCHOOL – CHASE MILLSPAUGH, KAILER RILEY AND SHASH SRIVASTAVA
1.4 PRESENTATION – EVERY FIFTEEN MINUTES VIDEO
2. SCHEDULE OF FUTURE EVENTS
2.1 FISCAL YEAR 2022/23 BUDGET DEVELOPMENT WORKSHOP – WEDNESDAY, MAY 18, 2022 AT 5:00 P.M., LOCATED AT CITY HALL IN THE COUNCIL CHAMBERS
2.2 AMERICAN RED CROSS BLOOD DRIVE – TUESDAY, MAY 24, 2022 FROM 11:30 A.M. TO 5:30 P.M., LOCATED AT THE BELL TOWER REGIONAL COMMUNITY CENTER
3. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
4. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
4.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 APPROVAL OF PROCLAMATION AND CERTIFICATES OF RECOGNITION (Diaz) RECOMMENDATION:
Approve the following:
1)
Proclamation – Mental Health Awareness Month, May 2022; and 2)
Certificate of Recognition – Business Recognition – Takata Photo & Design; and 3)
Certificates of Recognition – Student Recognition Program:
a)
Trabuco Mesa Elementary School – Chase Millspaugh, Kailer Riley and Shash Srivastava.
Item No. 4.2
4.3 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the following:
1)
April 27, 2022 City Council Special meeting minutes;
2)
April 27, 2022 City Council Regular meeting minutes.
Item No. 4.3
4.4 RECORDS MANAGEMENT - APPROVAL OF RESOLUTION OF AUTHORIZATION TO DISPOSE OF CERTAIN CITY RECORDS (BUILDING PLANS DESTRUCTION) (Diaz) RECOMMENDATION:
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, AUTHORIZING AND DIRECTING THE CITY CLERK TO DISPOSE OF CERTAIN CITY RECORDS IN ACCORDANCE WITH THE CITY'S RECORD RETENTION SCHEDULE Item No. 4.4
4.5 APPROVAL OF WARRANT REGISTERS DATED APRIL 25, 2022 AND MAY 2, 2022 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $298,913.08.
Item No. 4.5
4.6 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE FISCAL YEAR 2021-22 ARROYO VISTA PAVEMENT REHABILITATION PROJECT TO ALL AMERICAN ASPHALT, INC. IN THE AMOUNT OF $466,705.00 (Dugan) 1)
Approve the plans and specifications for the Fiscal Year 2021/22 Arroyo Vista Pavement Rehabilitation Project; and 2)
Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA), as a Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301; and 3)
Award a Public Works Construction Contract to the lowest responsive, responsible bidder All American Asphalt, Inc. of Corona, California, in the amount of $466,705.00, and reject all other bids; and 4)
Authorize the Mayor to execute the proposed Public Works Construction Contract.
Item No. 4.6
4.7 APPROVAL OF A RESOLUTION DESIGNATING AUTHORIZED AGENTS FOR EMERGENCY MANAGEMENT GRANT PROGRAMS AND DISASTER RELIEF APPLICATIONS (Cervantez) RECOMMENDATION:
Approve and adopt the California Governor’s Office of Emergency Services (CalOES) Designation and Applicant’s Agent Resolution, designating the City Manager, Finance Director, and Sr. Management Analyst as authorized agents when applying for CalOES and/or Federal Emergency Management Agency (FEMA) grants and disaster assistance.
Item No. 4.7
4.8 CITY REPRESENTATIVE REPORT FOR THE ORANGE COUNTY MOSQUITO AND VECTOR CONTROL DISTRICT (Cervantez) RECOMMENDATION:
Receive and file the report submitted by the City Council’s appointed representative to the Orange County Mosquito and Vector Control District.
Item No. 4.8
ITEMS REMOVED FROM THE CONSENT CALENDAR
5. PUBLIC HEARING ITEMS
5.1 FISCAL YEAR 2022-2023 ANNUAL ACTION PLAN DETAILING THE PROPOSED USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS (Kuta) 1)
Receive staff presentation and report.
2)
Council questions of staff.
3)
Open public hearing.
4)
Receive public testimony.
5)
Close public hearing.
6)
Council discussion and deliberation.
7)
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, APPROVING THE 2022-2023 ANNUAL ACTION PLAN AND AUTHORIZING SUBMISSION OF THE PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Item No. 5.1
6. CONTINUED ITEMS
6.1 DESIGN REVIEW FOR THE ANTONIO PARKWAY GATEWAY IMPROVEMENTS PROJECT (Dugan) 1)
Review the design concepts for the Antonio Parkway Gateway Improvements Project and provide direction as necessary; and 2)
Authorize Glenn A. Rick Engineering and Development Co. to proceed with final design based on the City Council’s direction; and 3)
Provide other input and direction as appropriate.
Item No. 6.1
7. NEW BUSINESS
7.1 APPROVAL OF RESOLUTION RATIFYING AND IMPLEMENTING CHANGES TO THE SALARY AND COMPENSATION OF THE CITY MANAGER, AN UNREPRESENTED EMPLOYEE, AND APPROVAL OF AMENDMENT NO. 3 TO THE AMENDED AND RESTATED CITY MANAGER EMPLOYMENT AGREEMENT (Simonian) 1)
Receive oral report.
2)
Pursuant to the minute action taken by the City Council during open session on April 27, 2022, adopt a ratifying Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, RATIFYING AND IMPLEMENTING CHANGES TO THE SALARY AND COMPENSATION OF THE CITY MANAGER, AN UNREPRESENTED EMPLOYEE, AND APPROVING AMENDMENT NO. 3 TO THE AMENDED AND RESTATED CITY MANAGER EMPLOYMENT AGREEMENT 3)
Authorize the Mayor to execute Amendment No. 3 to the Amended and Restated City Manager Employment Agreement.
Item No. 7.1
8. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
9. CITY MANAGER REPORT
10. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
10.1 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive Oral Reports on the following City Council Committee Assignments:
1)
ORANGE COUNTY FIRE AUTHORITY (Council Member Gamble) – April 28, 2022 Meeting 2)
ORANGE COUNTY PUBLIC LIBRARY ADVISORY BOARD (Mayor Figueroa) – April 28, 2022 Meeting
10.2 COUNCIL MEMBER REPORTS/COMMENTS
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, May 25, 2022, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on May 06, 2022, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
______________________________
DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.