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CITY OF RANCHO SANTA MARGARITA
CITY COUNCIL REGULAR MEETING MINUTES
May 11, 2022
The meeting was called to order at 7:00 p.m. in the Council Chambers. Present: Mayor Anne D.
Figueroa, Mayor Pro Tempore Jerry Holloway, Council Members L. Anthony Beall, Carol A. Gamble and Bradley J. McGirr (5). Absent: None (0). The Salute to the Flag was led by Council Member Beall.
Staff Present: Jennifer M. Cervantez, City Manager; Greg Simonian, City Attorney; Brendan Dugan, Public Works Director/City Engineer; Cheryl Kula, Development Services Director; Stefanie Turner, Finance Director; Mihaela Kennedy, Captain; Amy Diaz, City Clerk.
1. PRESENTATIONS AND PROCLAMATIONS
Mayor Figueroa and Mayor Pro Tempore Holloway presented the following:
1.1 PROCLAMATION- MENTAL HEALTH AWARENESS MONTH, MAY 2022
1.2 CERTIFICATE OF RECOGNITION- BUSINESS RECOGNITION- TAKATA PHOTO & DESIGN
1.3 CERTIFICATES OF RECOGNITION- STUDENT RECOGNITION PROGRAM 1) TRABUCO MESA ELEMENTARY SCHOOL- CHASE MILLSPAUGH, KAILER RILEY
AND SHASH SRIVASTAVA
1.4 PRESENTATION- EVERY FIFTEEN MINUTES VIDEO
2. SCHEDULE OF FUTURE EVENTS
Jennifer Cervantez, City Manager, announced the following:
2.1 FISCAL YEAR 2022/23 BUDGET DEVELOPMENT WORKSHOP- WEDNESDAY, MAY 18, 2022 AT 5:00P.M., LOCATED AT CITY HALL IN THE COUNCIL CHAMBERS
2.2 AMERICAN RED CROSS BLOOD DRIVE- TUESDAY, MAY 24, 2022 FROM 11:30 A.M.
TO 5:30P.M., LOCATED AT THE BELL TOWER REGIONAL COMMUNITY CENTER
3. PUBLIC COMMENTS- None.
4. CONSENT CALENDAR
Council Member McGirr moved, seconded by Mayor Pro Tempore Holloway to approve the Consent Calendar (ltern Nos. 4.1 through 4.8).
The motion was approved by the following vote:
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City Council Regular Meeting Minutes May 11, 2022
AYES: Council Members Beall, Gamble, McGirr, Mayor Pro Tempore Holloway, Mayor Figueroa (5)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None (0)
4.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA Waived reading in full of all ordinances on the agenda and declared that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 APPROVAL OF PROCLAMATION AND CERTIFICATES OF RECOGNITION Approved the following:
1) Proclamation - Mental Health Awareness Month, May 2022; and 2) Certificate of Recognition- Business Recognition- Takata Photo & Design; and 3) Certificates of Recognition - Student Recognition Program:
a) Trabuco Mesa Elementary School - Chase Millspaugh, Kailer Riley and Shash Srivastava.
4.3 APPROVAL OF MINUTES
Approved the following:
1) April 27, 2022 City Council Special meeting minutes; 2) April 27, 2022 City Council Regular meeting minutes.
4.4 RECORDS MANAGEMENT- APPROVAL OF RESOLUTION OF AUTHORIZATION TO
DISPOSE OF CERTAIN CITY RECORDS (BUILDING PLANS DESTRUCTION) Adopted Resolution No. 22-05-11-01 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA
MARGARITA, CALIFORNIA, AUTHORIZING AND DIRECTING THE CITY CLERK
TO DISPOSE OF CERTAIN CITY RECORDS IN ACCORDANCE WITH THE
CITY'S RECORD RETENTION SCHEDULE
4.5 APPROVAL OF WARRANT REGISTERS DATED APRIL 25, 2022 AND MAY 2, 2022 Approved the warrant registers totaling $298,913.08.
4.6 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE FISCAL YEAR 2021-22 ARROYO VISTA PAVEMENT REHABILITATION PROJECT TO ALL AMERICAN ASPHALT, INC. IN THE AMOUNT OF $466,705.00
1) Approved the plans and specifications for the Fiscal Year 2021/22 Arroyo Vista Pavement Rehabilitation Project; and
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City Council Regular Meeting Minutes May 11,2022
2) Found that the Project is categorically exempt from the California Environmental Quality Act (CEQA), as a Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301; and
3) Awarded a Public Works Construction Contract to the lowest responsive, responsible bidder All American Asphalt, Inc. of Corona, California, in the amount of $466,705.00, and reject all other bids; and
4) Authorized the Mayor to execute the proposed Public Works Construction Contract.
4.7 APPROVAL OF A RESOLUTION DESIGNATING AUTHORIZED AGENTS FOR
EMERGENCY MANAGEMENT GRANT PROGRAMS AND DISASTER RELIEF
APPLICATIONS
Approved and adopted the California Governor's Office of Emergency Services (CaiOES) Designation and Applicant's Agent Resolution No. 22-05-11-02, designating the City Manager, Finance Director, and Sr. Management Analyst as authorized agents when applying for CaiOES and/or Federal Emergency Management Agency (FEMA) grants and disaster assistance.
4.8 CITY REPRESENTATIVE REPORT FOR THE ORANGE COUNTY MOSQUITO AND
VECTOR CONTROL DISTRICT
Received and filed the report submitted by the City Council's appointed representative to the Orange County Mosquito and Vector Control District.
ITEMS REMOVED FROM THE CONSENT CALENDAR- None.
5. PUBLIC HEARING ITEMS
5.1 FISCAL YEAR 2022-2023 ANNUAL ACTION PLAN DETAILING THE PROPOSED USE
OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS
Mayor Figueroa introduced Cheryl Kula, Development Services Director who invited Mike Linares, Community Development Block Grant (CDBG) Consultant, to provide a brief overview of the staff report.
Mayor Figueroa opened the item to City Council questions of staff.
Mayor Pro Tempore Holloway commented that he attended the CDBG Committee meeting and commended CDBG Consultant Mike Linares on a tremendous job with the committee.
Mayor Figueroa opened the public hearing to receive public testimony, seeing no one present to address the City Council; Mayor Figueroa closed the public hearing.
Mayor Figueroa opened the item to City Council discussion and deliberation.
Council Member Gamble noted that the group of people that work on the committee are citizen volunteers and thanked them for their service.
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City Council Regular Meeting Minutes May 11, 2022
Council Member McGirr moved, seconded by Council Member Gamble to approve the following staff recommendation:
Approved and adopted Resolution No. 22-05-11-03 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, APPROVING THE 2022-2023 ANNUAL ACTION PLAN AND AUTHORIZING SUBMISSION OF THE PLAN TO THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
The motion was approved by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Council Members Beall, Gamble, McGirr, Mayor Pro Tempore Holloway, Mayor Figueroa (5)
None (0)
None (0)
None (0)
6. CONTINUED ITEMS
6.1 DESIGN REVIEW FOR THE ANTONIO PARKWAY GATEWAY IMPROVEMENTS
PROJECT
Mayor Figueroa introduced Brendan Dugan, Public Works Director/City Engineer, who invited Barry Cowan, Associate Principal/Project Manager, and Patricia Trauth, Principal Landscape Architect, with Rick Engineering, who presented the conceptual design alternatives for the Antonio Parkway Gateway Improvements project.
Mayor Figueroa opened the item to City Council questions of staff.
Council Member Beall inquired regarding the light pole near the monument sign; the proximity of the curb line to the sign; expressed his concern regarding visibility the further out the monument sign is located.
Council Member McGirr inquired how much it would cost to excavate the slope. Council Member McGirr suggested using drought tolerant vegetation; prefers two trees rather than one; opposed Option 3 due to its location.
Council Member Gamble shared two images of other monument signs to share ideas for the new monument sign. Council Member Gamble noted she prefers three trees behind the sign; and suggested using trailing lantana plants, drought resistant planting, different elevation of the trees and lighting the trunks of the trees.
Mayor Figueroa expressed her support for location 1 A. Mayor Figueroa noted that she prefers the proximity of the sign to the street in location 1A. Mayor Figueroa concurred with Council Member Gamble in regards to the design for an odd number of trees.
Council Member McGirr noted he is in favor of the oak trees and an odd number of trees.
Council Member Beall noted he prefers California Pepper trees behind the sign; suggested keeping the median vegetation low and placing trees on the side of the road as opposed to in the median for safety reasons.
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City Council Regular Meeting Minutes May 11,2022
Council Member Gamble suggested the following for the median; two pilasters at an angle with fencing material between them and plant material that grows over the pilasters.
Council Member McGirr suggested placing trees in the median for safety reasons.
City Manager Cervantez noted that the median does not have irrigation. City Manager Cervantez presented the costs for the project.
Mayor Figueroa noted she would like to have the monument sign constructed first. Mayor Figueroa shared she likes the idea of the median but does not feel the pilasters are necessary. Mayor Figueroa does not believe the fencing is a necessity due to costs.
City Manager noted that the monument sign costs do not include the earthwork, grading or oak trees.
Council Member Gamble suggested a new rendering of Option 1 C with more interest in the base of the sign, a plant palette with differentiation of color and to take advantage of the hill behind the sign.
Council Member McGirr noted he would like to push ahead quickly on Phase 1.
Council Member Beall shared that he is pleased with the rendering and is excited for the project.
The City Council suggested bringing back the phases with the feedback suggested.
7. NEW BUSINESS
7.1 APPROVAL OF RESOLUTION RATIFYING AND IMPLEMENTING CHANGES TO THE
SALARY AND COMPENSATION OF THE CITY MANAGER, AN UNREPRESENTED EMPLOYEE, AND APPROVAL OF AMENDMENT NO. 3 TO THE AMENDED AND
RESTATED CITY MANAGER EMPLOYMENT AGREEMENT
Mayor Figueroa introduced Gregory Simonian, City Attorney, who provided a brief overview of the staff report.
Mayor Figueroa opened the item to Council questions of staff; there was none.
Council Member Gamble moved, seconded by Council Member Beall to approve the following staff recommendations:
1) Pursuant to the minute action taken by the City Council during open session on April 27, 2022, adopted a ratifying Resolution No. 22-05-11-04 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA
MARGARITA, CALIFORNIA, RATIFYING AND IMPLEMENTING CHANGES TO
THE SALARY AND COMPENSATION OF THE CITY MANAGER, AN
UNREPRESENTED EMPLOYEE, AND APPROVING AMENDMENT NO.3 TO
THE AMENDED AND RESTATED CITY MANAGER EMPLOYMENT
AGREEMENT
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City Council Regular Meeting Minutes May 11, 2022
2) Authorized the Mayor to execute Amendment No. 3 to the Amended and Restated City Manager Employment Agreement.
The motion was approved by the following vote:
AYES: Council Members Beall, Gamble, McGirr, Mayor Pro Tempore Holloway, Mayor Figueroa (5)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None (0)
8. PUBLIC COMMENTS - None.
9. CITY MANAGER REPORT- None.
10. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
10.1 COMMITTEE ASSIGNMENT REPORTS
Received Oral Reports on the following City Council Committee Assignments:
1) ORANGE COUNTY FIRE AUTHORITY
Council Member Gamble reported the Orange County Fire Authority (OCFA) had just provided an update on the Laguna Niguel fire occurring this evening. Council Member Gamble noted the City Council and staff are heart sickened for the residents and they are in their thoughts and prayers together with the brave men and women in the fire service. Council Member Gamble thanked outside communities for lending assistance to the OCFA.
Council Member Gamble reported she attended the OCFA meeting held on April 28, 2022. Council Member Gamble reported the OCFA had a discussion on the rates for planning and development services. Council Member Gamble reported the OCFA also continued discussions regarding three (3) bargaining groups in Closed Session. 2) ORANGE COUNTY PUBLIC LIBRARY ADVISORY BOARD
Mayor Figueroa reported she attended the Orange County Public Library Advisory Board Executive Committee meeting held on April 28, 2022. Mayor Figueroa reported the committee reviewed the preliminary budget numbers for Fiscal Years 2022/2023 and that the final budget will be presented to the entire Library Advisory Board next month.
10.2 COUNCIL MEMBER REPORT/COMMENT- None.
ADJOURNMENT
Mayor Figueroa adjourned the meeting at 8:49p.m., to the next regularly scheduled meeting of the City Council to be held on Wednesday, May 25, 2022, at 7:00p.m., in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California. 6 City of Rancho Santa Margarita
City Council Regular Meeting Minutes May 11,2022
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PREPARED BY:
Approved: May 25, 2022
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