CITY COUNCIL
REGULAR MEETING
May 25, 2022
07:00 P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Figueroa, Anne D., Mayor
Holloway, Jerry, Mayor Pro Tempore
Beall, L. Anthony, Council Member
Gamble, Carol A., Council Member
McGirr, Bradley J., Council Member
1. PRESENTATIONS AND PROCLAMATIONS
1.1 CERTIFICATE OF RECOGNITION TO COMMUNITY VOLUNTEERS DEDICATED TOWARDS THE EXTRACTION OF ISOLATED REFUSE THROUGHOUT THE CITY
1.2 CERTIFICATES OF RECOGNITION – STUDENT RECOGNITION PROGRAM 1)
ROBINSON ELEMENTARY SCHOOL – MEGHAN CHENEY AND LANEY DOYLE
1.3 FIRE PREPAREDNESS PRESENTATION – OCFA ASSISTANT CHIEF OF COMMUNITY RISK REDUCTION & FIRE MARSHAL LORI SMITH
1.4 PROCLAMATION – DROWNING PREVENTION AWARENESS FROM MAY 1, 2022 THROUGH AUGUST 31, 2022
2. SCHEDULE OF FUTURE EVENTS
2.1 MEMORIAL DAY HOLIDAY, MONDAY, MAY 30, 2022 – CITY HALL CLOSED
2.2 FLAG DAY – TUESDAY, JUNE 14, 2022 AT 7:40 P.M., LOCATED AT THE CIVIC PLAZA
3. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
4. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
4.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 APPROVAL OF CERTIFICATES OF RECOGNITION AND PROCLAMATION (Diaz) RECOMMENDATION:
Approve the following:
1)
Certificates of Recognition – Student Recognition Program:
a)
Robinson Elementary School – Meghan Cheney and Laney Doyle; and 2)
Proclamation – Drowning Prevention Awareness from May 1, 2022 through August 31, 2022.
Item No. 4.2
4.3 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the following:
1)
May 11, 2022 City Council Special meeting minutes; and
2)
May 11, 2022 City Council Regular meeting minutes.
Item No. 4.3
4.4 APPROVAL OF WARRANT REGISTERS DATED MAY 9, 2022 AND MAY 16, 2022 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $1,431,241.58.
Item No. 4.4
4.5 INVESTMENT REPORT FOR THE MONTH OF APRIL 2022 (Turner) RECOMMENDATION:
Receive and file the Investment Report for the month of April 2022.
Item No. 4.5
4.6 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE FISCAL YEAR 2021/22 ANTONIO PARKWAY & ALAS DE PAZ OVERLAY PROJECT TO ALL AMERICAN ASPHALT, INC. IN THE AMOUNT OF $498,210 (Dugan) 1)
Approve the plans and specifications for the Fiscal Year 2021/22 Antonio Parkway & Alas De Paz Overlay Project; and 2)
Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA), as a Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301; and 3)
Award a Public Works Construction Contract to the lowest responsive, responsible bidder All American Asphalt, Inc. of Corona, California, in the amount of $498,210, and reject all other bids; and 4)
Authorize the Mayor to execute the proposed Public Works Construction Contract.
Item No. 4.6
4.7 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE FISCAL YEAR 2021/22 ANNUAL RESIDENTIAL SLURRY SEAL PROJECT TO AMERICAN ASPHALT SOUTH, INC. IN THE AMOUNT OF $572,930 (Dugan) 1)
Approve the plans and specifications for the Fiscal Year 2021/22 Annual Residential Slurry Seal Project; and 2)
Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA), as a Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301; and 3)
Award a Public Works Construction Contract to the lowest responsive, responsible bidder American Asphalt South, Inc. of Corona, California, in the amount of $572,930, and reject all other bids; and 4)
Authorize the Mayor to execute the proposed Public Works Construction Contract.
Item No. 4.7
4.8 NOTICE OF COMPLETION FOR THE FISCAL YEAR 2021/22 AMERICANS WITH DISABILITIES ACT CURB RAMP INSTALLATION PROJECT - COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT (Dugan) 1)
Accept the improvements for the Fiscal Year 2021/22 Americans with Disabilities Act Curb Ramp Installation Project – Community Development Block Grant Project; and 2)
Authorize the City Clerk to file a Notice of Completion with the County of Orange Recorder’s Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and 3)
Authorize the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
Item No. 4.8
ITEMS REMOVED FROM THE CONSENT CALENDAR
5. PUBLIC HEARING ITEMS
6. CONTINUED ITEMS
7. NEW BUSINESS
7.1 PROPOSED AMENDMENT NO. 1 TO THE INFORMATION TECHNOLOGY SUPPORT CONSULTING SERVICES AGREEMENT WITH THE CITY OF BREA/BREAIT (Turner) 1)
Approve proposed Amendment No. 1 to the Information Technology Support Consulting Services Agreement with the City of Brea/BreaIT, to extend the term of the current consulting services agreement for an additional two years through June 30, 2024, with a two-year contract renewal amount not to exceed $217,584. This amount includes an hourly rate increase of 3% over the current hourly base rates, as specified in Amendment No. 1, and a $10,000 contingency for any emergency and/or after hour services; and 2)
Authorize the Mayor to execute proposed Amendment No. 1 to the Information Technology Support Consulting Services Agreement with BreaIT.
Item No. 7.1
8. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
9. CITY MANAGER REPORT
10. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
10.1 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive an Oral Report on the following City Council Committee Assignment:
1)
FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCIES (Council Member Beall) – May 12, 2022 Meeting
10.2 COUNCIL MEMBER REPORTS/COMMENTS
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, June 8, 2022, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on May 20, 2022, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
______________________________
DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.