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CITY OF RANCHO SANTA MARGARITA
CITY COUNCIL REGULAR MEETING MINUTES
May 25,2022
The meeting was called to order at 7:00 p.m. in the Council Chambers. Present: Mayor Anne D.
Figueroa, Mayor Pro Tempore Jerry Holloway, Council Members L. Anthony Beall, Carol A. Gamble and Bradley J. McGirr (5). Absent: None (0). The Salute to the Flag was led by Council Member McGirr.
Staff Present: Jennifer M. Cervantez, City Manager; Greg Simonian, City Attorney; Brendan Dugan, Public Works Director/City Engineer; Cheryl Kula, Development Services Director; Stefanie Turner, Finance Director; Mihaela Kennedy, Captain; Madeline Balsz, Deputy City Clerk.
1. PRESENTATIONS AND PROCLAMATIONS
Mayor Figueroa and Mayor Pro Tempore Holloway presented the following:
1.1 CERTIFICATE OF RECOGNITION TO COMMUNITY VOLUNTEERS DEDICATED
TOWARDS THE EXTRACTION OF ISOLATED REFUSE THROUGHOUT THE CITY
1.2 CERTIFICATES OF RECOGNITION- STUDENT RECOGNITION PROGRAM 1) ROBINSON ELEMENTARY SCHOOL- MEGHAN CHENEY AND LANEY DOYLE
1.4 PROCLAMATION - DROWNING PREVENTION AWARENESS FROM MAY 1, 2022 THROUGH AUGUST 31, 2022
1.3 FIRE PREPAREDNESS PRESENTATION - OCFA ASSISTANT CHIEF OF
COMMUNITY RISK REDUCTION & FIRE MARSHAL LORI SMITH
2. SCHEDULE OF FUTURE EVENTS
Jennifer Cervantez, City Manager, announced the following:
2.1 MEMORIAL DAY HOLIDAY, MONDAY, MAY 30,2022 -CITY HALL CLOSED
2.2 FLAG DAY- TUESDAY, JUNE 14,2022 AT 7:40P.M., LOCATED AT THE CIVIC PLAZA
3. PUBLIC COMMENTS - None.
4. CONSENT CALENDAR
Council Member Gamble moved, seconded by Council Member McGirr to approve the Consent Calendar (Item Nos. 4.1 through 4.8).
The motion was approved by the following vote:
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AYES: Council Members Beall, Gamble, McGirr, Mayor Pro Tempore Holloway, Mayor Figueroa (5)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None (0)
4.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA Waived reading in full of all ordinances on the agenda and declared that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 APPROVAL OF CERTIFICATES OF RECOGNITION AND PROCLAMATION Approved the following:
1) Certificates of Recognition- Student Recognition Program:
a) Robinson Elementary School - Meghan Cheney and Laney Doyle; and 2) Proclamation- Drowning Prevention Awareness from May 1, 2022 through August 31, 2022.
4.3 APPROVAL OF MINUTES
Approved the following:
1) May 11, 2022 City Council Special meeting minutes; and 2) May 11, 2022 City Council Regular meeting minutes.
4.4 APPROVAL OF WARRANT REGISTERS DATED MAY 9, 2022 AND MAY 16, 2022 Approved the warrant registers totaling $1,431 ,241.58.
4.5 INVESTMENT REPORT FOR THE MONTH OF APRIL 2022
Received and filed the Investment Report for the month of April2022.
4.6 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE FISCAL YEAR 2021/22 ANTONIO PARKWAY & ALAS DE PAZ OVERLAY PROJECT TO ALL AMERICAN ASPHALT, INC. IN THE AMOUNT OF $498,210
1) Approved the plans and specifications for the Fiscal Year 2021/22 Antonio Parkway & Alas De Paz Overlay Project; and
2) Found that the Project is categorically exempt from the California Environmental Quality Act (CEQA), as a Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301; and
3) Awarded a Public Works Construction Contract to the lowest responsive, responsible bidder All American Asphalt, Inc. of Corona, California, in the amount of $498,210, and reject all other bids; and
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4) Authorized the Mayor to execute the proposed Public Works Construction Contract.
4.7 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE FISCAL YEAR 2021/22 ANNUAL RESIDENTIAL SLURRY SEAL PROJECT TO AMERICAN ASPHALT SOUTH, INC. IN THE AMOUNT OF $572,930
1) Approved the plans and specifications for the Fiscal Year 2021/22 Annual Residential Slurry Seal Project; and
2) Found that the Project is categorically exempt from the California Environmental Quality Act (CEQA), as a Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301; and
3) Awarded a Public Works Construction Contract to the lowest responsive, responsible bidder American Asphalt South, Inc. of Corona, California, in the amount of $572,930, and reject all other bids; and
4) Authorized the Mayor to execute the proposed Public Works Construction Contract.
4.8 NOTICE OF COMPLETION FOR THE FISCAL YEAR 2021/22 AMERICANS WITH
DISABILITIES ACT CURB RAMP INSTALLATION PROJECT - COMMUNITY
DEVELOPMENT BLOCK GRANT PROJECT
1) Accepted the improvements for the Fiscal Year 2021/22 Americans with Disabilities Act Curb Ramp Installation Project - Community Development Block Grant Project; and
2) Authorized the City Clerk to file a Notice of Completion with the County of Orange Recorder's Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and
3) Authorized the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
ITEMS REMOVED FROM THE CONSENT CALENDAR- None.
5. PUBLIC HEARING ITEMS- None.
6. CONTINUED ITEMS - None.
7. NEW BUSINESS
7.1 PROPOSED AMENDMENT NO.1 TO THE INFORMATION TECHNOLOGY SUPPORT
CONSULTING SERVICES AGREEMENT WITH THE CITY OF BRENBREAIT Mayor Figueroa introduced Stefanie Turner, Finance Director, who provided a brief overview of the staff report. Finance Director Turner invited Randy Hornsby, IT Manager with BreaiT Solutions, to answer questions of the City Council.
Council Member Gamble inquired why the City would not avail itself of Microsoft storage since we plan to go to Office 365.
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Council Member Beall asked if Mr. Hornsby is the City's onsite BreaiT support person that is familiar with the City's system; inquired if Mr. Hornsby has any recommendations for the City regarding security systems.
City Manager Cervantez noted the City's Risk Sharing Pool, California Intergovernmental Risk Authority (CIRA), provides security training to city staff.
Council Member Gamble inquired when the Duel Factor Authentication will be implemented.
Mayor Figueroa inquired if BreaiT does research for what the next big threat might be.
Council Member Gamble inquired what the process is for when an employee has an issue.
City Manager Cervantez shared her experience regarding response times and indicated BreaiT provided great service from the transition to working from home.
Council Member McGirr moved, seconded by Mayor Pro Tempore Holloway to approve the following staff recommendations:
1) Approved proposed Amendment No. 1 to the Information Technology Support Consulting Services Agreement with the City of Brea/BrealT, to extend the term of the current consulting services agreement for an additional two years through June 30, 2024, with a two-year contract renewal amount not to exceed $217,584. This amount includes an hourly rate increase of 3% over the current hourly base rates, as specified in Amendment No. 1, and a $10,000 contingency for any emergency and/or after hour services; and
2) Authorized the Mayor to execute proposed Amendment No. 1 to the Information Technology Support Consulting Services Agreement with BreaiT.
The motion was approved by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Council Members Beall, Gamble, McGirr, Mayor Pro Tempore Holloway, Mayor Figueroa (5)
None (0)
None (0)
None (0)
8. PUBLIC COMMENTS- None.
9. CITY MANAGER REPORT- None.
10. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
10.1 COMMITTEE ASSIGNMENT REPORTS
Received Oral Reports on the following City Council Committee Assignments:
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1) FOOTHILUEASTERN TRANSPORTATION CORRIDOR AGENCIES
Council Member Beall reported he attended the Foothill/Eastern Transportation Corridor Agencies (TCA) meeting held on May 12, 2022. Council Member Beall reported the TCA approved a new Liquidity Reserves Policy.
10.2 COUNCIL MEMBER REPORT/COMMENT
Council Member McGirr reported there was a traffic accident on Monday night on Antonio Parkway where a vehicle went over the median that resulted in a head on collision with a 17 -year old student from Trabuco Hill High School. Council Member McGirr shared that Cruz Melendez has a dedicated Go Fund Me page at www.gofundme.com and encouraged anyone to help donate to the family.
Council Member Beall expressed his condolences regarding the Robb Elementary School shooting in Texas. Council Member Beall asked Police Chief Kennedy to share regarding how the Orange County Sheriff's Department is prepared for incidents and what resources are being provided to schools.
Mayor Figueroa reported that she and Mayor Pro Tem Holloway and staff attended the Innovating Commerce Serving Communities (ICSC) Convention in Las Vegas. Mayor Figueroa noted they had productive meetings and look forward to new retail additions to discuss soon. Mayor Figueroa thanked City Manager Cervantez, Chery Kuta, Development Services Director, Laura Lopez, Public Information Officer/Sr. Management Analyst and Blake Miller, Community Services Coordinator, for a productive ICSC event.
Mayor Pro Tempore Holloway noted the ICSC event was productive and commended Development Services Director Kula for being prepared. Mayor Pro Tempore Holloway reported that property managers that attended ICSC commended City staff for their hard work.
Mayor Figueroa noted that the city vacancy rate is low compared to other South Orange County cities.
Mayor Figueroa thanked everyone that attended the RSM Chamber of Commerce luncheon at Alza Italian Kitchen. Mayor Figueroa thanked everyone that participated in the Blood Drive.
ADJOURNMENT
Mayor Figueroa adjourned the meeting at 8:42 p.m., to the next regularly scheduled meeting of the City Council to be held on Wednesday, June 8, 2022, at 7:00 p.m., in the City Council mbers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California. 5 City of Rancho Santa Margarita
City Council Regular Meeting Minutes May 25,2022
PREPARED BY: .
Approved: June 8, 2022
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