CITY COUNCIL
REGULAR MEETING
June 22, 2022
07:00 P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Figueroa, Anne D., Mayor
Holloway, Jerry, Mayor Pro Tempore
Beall, L. Anthony, Council Member
Gamble, Carol A., Council Member
McGirr, Bradley J., Council Member
1. PRESENTATIONS AND PROCLAMATIONS
1.1 CERTIFICATE OF RECOGNITION TO MARK McQUAID FOR HIS SERVICE ON THE PLANNING COMMISSION
1.2 PRESENTATION – SANTA MARGARITA WATER DISTRICT TO PROVIDE A DROUGHT UPDATE
2. SCHEDULE OF FUTURE EVENTS
2.1 INDEPENDENCE DAY – MONDAY, JULY 4, 2022 – CITY HALL CLOSED
2.2 SUMMER CONCERT SERIES, LOCATED AT CENTRAL PARK FROM 6:00 P.M. TO 8:00 P.M.:
SUNDAY, JULY 10, 2022 - THE REFLEXX
SUNDAY, JULY 17, 2022 - YACHTY BY NATURE
SUNDAY, JULY 24, 2022 - THE FENIANS
SUNDAY, JULY 31, 2022 - THE MIGHTY UNTOUCHABLES
SUNDAY, AUGUST 7, 2022 - REDNECK RODEO
SUNDAY, AUGUST 14, 2022 - 90s ROCKSHOW
3. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
4. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
4.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 APPROVAL OF CERTIFICATE OF RECOGNITION (Diaz)
RECOMMENDATION:
Approve a Certificate of Recognition to Mark McQuaid for his service on the Planning Commission.
Item No. 4.2
4.3 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the June 8, 2022 City Council Regular meeting minutes.
Item No. 4.3
4.4 APPROVAL OF WARRANT REGISTERS DATED JUNE 6, 2022 AND JUNE 13, 2022 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $421,169.11.
Item No. 4.4
4.5 INVESTMENT REPORT FOR THE MONTH OF MAY 2022 (Turner) RECOMMENDATION:
Receive and file the Investment Report for the month of May 2022.
Item No. 4.5
4.6 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE CITY HALL & BELL TOWER REGIONAL COMMUNITY CENTER HVAC REPLACEMENT - ARPA PROJECT TO SIMCO MECHANICAL, INC. IN THE AMOUNT OF $375,250.00 (Dugan) 1)
Approve the plans and specifications for the City Hall & Bell Tower Regional Community Center HVAC Replacement – ARPA Project; and 2)
Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA), as a Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301; and 3)
Award a Public Works Construction Contract to the lowest responsive, responsible bidder Simco Mechanical, Inc., of Glendale, California, in the amount of $375,250.00, and reject all other bids; and 4)
Authorize the Mayor to execute the proposed Public Works Construction Contract.
Item No. 4.6
4.7 APPROVAL OF PROPOSED AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH GLENN A. RICK ENGINEERING AND DEVELOPMENT CO., FOR PROFESSIONAL CIVIL ENGINEERING AND LANDSCAPE ARCHITECTURAL DESIGN CONSULTING SERVICES RELATED TO THE ANTONIO PARKWAY GATEWAY IMPROVEMENTS PROJECT (Dugan) 1)
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, APPROVING THE CARRYOVER OF ANTONIO GATEWAY ENHANCEMENT FISCAL YEAR 2021-22 APPROPRIATION AND AMENDING THE FISCAL YEAR 2022-23 CAPITAL IMPROVEMENT PROGRAM BUDGET TO INCLUDE DESIGN EXPENDITURES FOR THE ANTONIO PARKWAY GATEWAY ENHANCEMENTS (FISCAL YEAR 2022-23) 2)
Approve proposed Amendment No. 1 to the current Professional Services Agreement with Glenn A. Rick Engineering and Development Co., to extend the term of the agreement for an additional two years through December 7, 2024, to provide for additional work and services, and to increase the total contract amount by $40,476.00 from $61,957.00 to $102,433.00 in order to provide for additional services and continued civil engineering and landscape architectural design and as-needed construction support services necessary for completion of the Antonio Parkway Gateway Improvements Project; and 3)
Authorize the Mayor to execute the proposed Amendment No. 1 to the Professional Services Agreement with Glenn A. Rick Engineering and Development Co.
Item No. 4.7
4.8 RESOLUTION TO ALLOCATE THE APPROPRIATE ROADWAY MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) FUNDS, IN THE ESTIMATED AMOUNT OF $1,000,000 TOWARD THE ANNUAL RESIDENTIAL OVERLAY PROJECT (ZONE 5), $590,000 TOWARD THE ARROYO VISTA PAVEMENT REHABILITATION PROJECT (AVENIDA EMPRESA TO TIJERAS CREEK GOLF COURSE) AND $549,000 TOWARD THE ANTONIO PARKWAY/ALAS DE PAZ OVERLAY PROJECT (ANTONIO PARKWAY FROM SANTA MARGARITA PARKWAY TO ALAS DE PAZ AND ALAS DE PAZ FROM ANTONIO PARKWAY TO PLANO TRABUCO) TO THE FISCAL YEAR 2022/23 CAPITAL IMPROVEMENT PROGRAM (Dugan) RECOMMENDATION:
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2022-2023 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 Item No. 4.8
4.9 APPROVAL OF PROPOSED JANITORIAL SERVICES AGREEMENT WITH DYNAMIC BUILDING MAINTENANCE, INC. FOR CITY HALL, THE BELL TOWER REGIONAL COMMUNITY CENTER, AND CENTRAL PARK SPLASH PAD (Dugan) 1)
Approve the proposed Janitorial Services Agreement with Dynamic Building Maintenance, Inc. for the City Hall and Bell Tower Regional Community Center Buildings and Central Park Splash Pad in the total maximum not-to-exceed contract amount $196,274.65 for an initial three-year term; and 2)
Authorize the Mayor to execute the proposed Janitorial Services Agreement with Dynamic Building Maintenance, Inc.
Item No. 4.9
ITEMS REMOVED FROM THE CONSENT CALENDAR
5. PUBLIC HEARING ITEMS
6. CONTINUED ITEMS
6.1 REVIEW OF THE CITY’S GENERAL FUND RESERVES POLICY (Turner) 1)
Receive and file; and
2)
Direct staff to revise the City’s General Fund Reserves Policy, as appropriate, including categorical allocations, for future Council consideration and approval.
Item No. 6.1
7. NEW BUSINESS
8. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
9. CITY MANAGER REPORT
10. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
10.1 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive Oral Reports on the following City Council Committee Assignments:
1)
FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCIES (Council Member Beall) – June 9, 2022 Meeting 2)
ORANGE COUNTY PUBLIC LIBRARY ADVISORY BOARD (Mayor Figueroa) – June 9, 2022 Special Meeting
10.2 COUNCIL MEMBER REPORTS/COMMENTS
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, July 13, 2022, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on June 17, 2022, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
______________________________
DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.