CITY OF RANCHO SANTA MARGARITA
CITY COUNCIL REGULAR MEETING MINUTES
September 14, 2022
The meeting was called to order at 7:00 p.m. in the Council Chambers. Present: Mayor Anne D.
Figueroa, Mayor Pro Tempore Jerry Holloway, Council Member Bradley J. McGirr (3). Absent: Council Members L. Anthony Beall and Carol A. Gamble (2). The Salute to the Flag was led by Mayor Pro Tempore Holloway.
Staff Present: Jennifer M. Cervantez, City Manager; Greg Simonian, City Attorney; Cheryl Kuta, Assistant City Manager/Development Services Director; Brendan Dugan, Public Works Director/City Engineer; Stefanie Turner, Finance Director; Mihaela Kennedy, Captain; Amy Diaz, City Clerk.
1. PRESENTATIONS AND PROCLAMATIONS
Mayor Figueroa invited Fernando Paludi, General Manager with Trabuco Canyon Water District, forward to present the following:
1.1 PRESENTATION - DROUGHT UPDATE BY FERNANDO PALUDI, GENERAL
MANAGER, WITH TRABUCO CANYON WATER DISTRICT
Mayor Figueroa announced that unfortunately no one was present to accept the following certificate of recognition; she thanked La Fiesta Mexican Grill for their 15 years of dedicated service to the community:
1.2 CERTIFICATE OF RECOGNITION - BUSINESS RECOGNITION TO LA FIESTA
MEXICAN GRILL
Mayor Figueroa and Mayor Pro Tempore Holloway presented the following:
1.3 PROCLAMATION- HUNGER ACTION MONTH, SEPTEMBER 2022
2. SCHEDULE OF FUTURE EVENTS
Jennifer Cervantez, City Manager, announced the following:
2.1 PAINT RECYCLING DROP-OFF EVENT- SATURDAY, SEPTEMBER 17, 2022, FROM 8:00A.M. TO 12:00 P.M., LOCATED AT THE CITY HALL PARKING LOT
2.2 ELECTRONIC WASTE DISPOSAL AND DOCUMENT SHREDDING EVENT - SATURDAY, OCTOBER 1, 2022, FROM 8:00 A.M. TO 12:00 P.M., LOCATED AT APPLIED MEDICAL'S R100 BUILDING PARKING LOT
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City of Rancho Santa Margarita
City Council Regular Meeting Minutes September 14, 2022
3. PUBLIC COMMENTS
The following individual addressed the Council on matters within the jurisdiction of the City Council:
David Alex Austin requested that the City Council contact the County of Orange Adult Protective Services and Housing Authority to request housing for Mr. Austin.
4. CONSENT CALENDAR
Council Member McGirr moved, seconded by Mayor Pro Tempore Holloway to approve the Consent Calendar (Item Nos. 4.1 through 4.1 0).
The motion was approved by the following vote:
AYES: Council Member McGirr, Mayor Pro Tempore Holloway, Mayor Figueroa (3) NOES: None (0)
ABSTAIN: None (0)
ABSENT: Council Members Beall and Gamble (2)
4.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA Waived reading in full of all ordinances on the agenda and declared that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 APPROVAL OF CERTIFICATE OF RECOGNITION AND PROCLAMATION Approved the following:
1) Certificate of Recognition - Business Recognition to La Fiesta Mexican Grill; and 2) Proclamation - Hunger Action Month, September 2022.
4.3 APPROVAL OF MINUTES
Approved the August 24, 2022 City Council Regular meeting minutes.
4.4 APPROVAL OF A RESOLUTION AMENDING THE CONFLICT OF INTEREST CODE Adopted Resolution No. 22-09-14-01 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, RESCINDING RESOLUTION NO. 21-09-08-01 AND
ADOPTING AN AMENDED CONFLICT OF INTEREST CODE
4.5 APPROVAL OF WARRANT REGISTERS DATED AUGUST 22, 2022 THROUGH SEPTEMBER 6, 2022
Approved the warrant registers totaling $1 ,526,675.53. 2 City of Rancho Santa Margarita
City Council Regular Meeting Minutes September 14, 2022
4.6 APPROVAL OF PURCHASE ORDER WITH DELL MARKETING LP FOR THE SERVER
REPLACEMENT PROJECT
1) Approved Purchase Order No. 941 with Dell Marketing LP, for the purchase and warranty of five (5) servers to replace the current outdated and end of life equipment for an amount not-to-exceed $35,650.71; and
2) Authorized the City Manager to execute and sign Purchase Order No. 941 with Dell Marketing LP.
4.7 ADOPTION OF A RESOLUTION AMENDING THE FISCAL YEAR 2022/2023 CAPITAL
IMPROVEMENT PROGRAM BUDGET
Adopted Resolution No. 22-09-14-02 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, AMENDING THE FISCAL YEAR 2022/2023 CAPITAL
IMPROVEMENT PROGRAM BUDGET TO INCLUDE THE FISCAL YEAR
2022/2023 ANTONIO PARKWAY PAVEMENT REHABILITATION PROJECT
4.8 NOTICE OF COMPLETION FOR THE FISCAL YEAR 2021/22 ANNUAL RESIDENTIAL
SLURRY SEAL PROJECT
1) Accepted the improvements for the Fiscal Year 2021/22 Annual Residential Slurry Seal Project; and
2) Authorized the City Clerk to file a Notice of Completion with the County of Orange Recorder's Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and
3) Authorized the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
4.9 RESPONSE TO 2021-2022 ORANGE COUNTY GRAND JURY REPORT DATED JUNE 23, 2022, ENTITLED, "HOW IS ORANGE COUNTY ADDRESSING HOMELESSNESS?" Authorized the Mayor to sign the response letter to the Orange County Grand Jury relative to the findings and recommendations contained in the June 23, 2022 entitled, "How is Orange County Addressing Homelessness?"
4.10 RESPONSE TO 2021-2022 ORANGE COUNTY GRAND JURY REPORT DATED JUNE 23, 2022, ENTITLED, "WHERE HAVE ALL THE CRVs GONE?"
Authorized the Mayor to sign the response letter to the Orange County Grand Jury relative to the findings and recommendations contained in the June 23, 2022 report entitled, "Where Have All the CRVs Gone?"
ITEMS REMOVED FROM THE CONSENT CALENDAR - None.
5. PUBLIC HEARING ITEMS- None.
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City Council Regular Meeting Minutes September 14, 2022
6. CONTINUED ITEMS
6.1 TEMPORARY OUTDOOR DINING PROGRAM UPDATE
Mayor Figueroa introduced Cheryl Kula, Assistant City Manager/Development Services Director, who provided a brief overview of the staff report.
Mayor Figueroa opened the item to Council questions of staff.
Council Member McGirr inquired if staff's recommendation is to make the outdoor dining program permanent or monitor the program yearly.
Mayor Pro Tempore Holloway agrees with staff's recommendation and believes it is a great program.
Mayor Figueroa thanked staff for implementing the outdoor dining program during the COVID-19 pandemic.
The City Council received and filed the report.
7. NEW BUSINESS
7.1 COMMUNITY ASSISTANCE FUNDING REQUEST FROM THE RSM CHAMBER OF COMMERCE FOR RANCHO FAMILY FEST 2022
Mayor Figueroa invited the following individual forward to address the Council on matters within the jurisdiction of the City Council:
Michael Ebel, City of Rancho Santa Margarita resident, inquired what the residents, as taxpayers, are getting in return for the funding request made by the RSM Chamber of Commerce for Rancho Family Fest 2022.
Mayor Figueroa introduced City Manager Cervantez who introduced Assistant City Manager/Development Services Director Kula, who provided a brief overview of the staff report.
Mayor Figueroa invited the following forward to address the Council from the RSM Chamber of Commerce:
Josh Bastian, President of the RSM Chamber of Commerce, provided an update on the RSM Chamber of Commerce services and information related to Rancho Family Fest 2022.
Mike Conte, Treasurer of the RSM Chamber of Commerce, thanked the City Council for collaborating with the RSM Chamber of Commerce for Rancho Family Fest and provided an overview of services offered by the chamber.
Mayor Figueroa opened the item to Council questions of staff.
Mayor Pro Tempore Holloway inquired how many people have attended and how many businesses have participated in Rancho Family Fest in past years. 4 City of Rancho Santa Margarita
City Council Regular Meeting Minutes September 14, 2022 Mayor Figueroa asked Mr. Conte to elaborate on how much more the event is costing compared to last year due to inflation. Mayor Figueroa asked staff to provide a brief background on the American Rescue Plan Act funding.
Mayor Figueroa opened the item to Council discussion and deliberation.
Council Member McGirr clarified that the total proposal amount for the RSM Chamber of Commerce is $41,908 and noted that the total direct funding request amount is $25,000, which is the same as last year. Council Member McGirr thanked Mr. Ebel for his comments and shared that the benefit of the funding request is the sales tax revenue it generates at Rancho Family Fest.
Mayor Pro Tempore Holloway also thanked Mr. Ebel for his comments regarding Rancho Family Fest. Mayor Pro Tempore Holloway shared that the Rancho Family Fest funding request is reasonable compared to hiring an outside company to put on the event. Mayor Pro Tempore Holloway shared how the Rancho Family Fest event fits the Economic Development idea of giving back to the community.
Mayor Figueroa shared she appreciates the extra security that is proposed for the event to ensure a safe event. Mayor Figueroa thanked the RSM Chamber of Commerce for everything they do for the City.
Council Member McGirr moved, seconded by Mayor Pro Tempore Holloway to approve the following staff recommendation:
Adopted Resolution No. 22-09-14-03 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA
MARGARITA, CALIFORNIA, AUTHORIZING THE EXPENDITURE OF
COMMUNITY ASSISTANCE FUNDING TO THE RSM CHAMBER OF COMMERCE
TO SUPPORT RANCHO FAMILY FEST AND THE RANCHO SANTA MARGARITA
BUSINESS COMMUNITY
The motion was approved by the following vote:
AYES: Council Member McGirr, Mayor Pro Tempore Holloway, Mayor Figueroa (3) NOES: None (0)
ABSTAIN: None (0)
ABSENT: Council Members Beall and Gamble (2)
8. PUBLIC COMMENTS- None.
9. CITY MANAGER REPORT- None.
10. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
10.1 COMMITTEE ASSIGNMENT REPORTS
Received Oral Reports on the following City Council Committee Assignments:
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City Council Regular Meeting Minutes September 14, 2022 1) ORANGE COUNTY FIRE AUTHORITY
Mayor Figueroa shared that Council Member Gamble is absent and could not provide an update on the August 25, 2022 Orange County Fire Authority meeting. 2) COMMUNITY ASSOCIATIONS OF RANCHO
Mayor Pro Tempore Holloway noted that the September 13, 2022 Community Associations of Rancho meeting was canceled.
10.2 COUNCIL MEMBER REPORT/COMMENT
Council Member McGirr thanked everyone that attended the Fundraiser at Tutto Fresco to help fund Cruz Melendrez' medical expenses. Council Member McGirr reported regarding a recent article in reference to the Orange County Animal Shelter and their current changes to adopting a pet. Council Member McGirr shared how he believes the City made a good decision to contract with the Mission Viejo Animal Services.
Mayor Pro Tempore Holloway announced that school is back in session and reminded everyone to cut their speed in half when driving near school zones.
Mayor Figueroa thanked everyone that attended the State of the City and commended the RSM Chamber of Commerce on a fantastic job. Mayor Figueroa noted the State of the City is on the city website.
ADJOURNMENT
Mayor Figueroa adjourned the meeting at 8:00 p.m., to the next regularly scheduled meeting of the City Council to be held on Wednesday, September 28, 2022, at 7:00 p.m., in the City cil Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
PREPARED BY:
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