CITY COUNCIL
REGULAR MEETING
December 14, 2022
7:00
P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CURRENT CITY COUNCIL MEMBERS:
Figueroa, Anne D., Mayor
Holloway, Jerry, Mayor Pro Tempore
Beall, L. Anthony, Council Member
Gamble, Carol A., Council Member
McGirr, Bradley J., Council Member
1. PRESENTATIONS AND PROCLAMATIONS
1.1 RSM CHAMBER OF COMMERCE UPDATE
1.2 CERTIFICATE OF RECOGNITION – BUSINESS RECOGNITION TO WAN FU CHINA BISTRO
1.3 CERTIFICATE OF COMMENDATION TO ANNE D. FIGUEROA RECOGNIZING HER SERVICE AS MAYOR OF THE CITY OF RANCHO SANTA MARGARITA
2. CERTIFICATION OF GENERAL MUNICIPAL ELECTION AND CITY COUNCIL REORGANIZATION
2.1 CERTIFICATION OF THE RESULTS OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2022 (Diaz) 1)
Receive and file the Certificate of Results for the General Municipal Election held on Tuesday, November 8, 2022, for City Council Member Candidates; and 2)
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON TUESDAY, NOVEMBER 8, 2022, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW Item No. 2.1
2.2 INSTALLATION OF NEWLY ELECTED OFFICERS – OATHS OF OFFICE AND PRESENTATION OF CERTIFICATES OF ELECTION (Diaz)
2.3 CITY COUNCIL REORGANIZATION
RECOMMENDATION:
ELECTION OF MAYOR
Nominate and elect a Mayor.
ELECTION OF MAYOR PRO TEMPORE
Nominate and elect a Mayor Pro Tempore.
REMARKS OF OUTGOING MAYOR
REMARKS OF INCOMING MAYOR
REMARKS OF INCOMING MAYOR PRO TEMPORE
RECESS
Recess the City Council Regular Meeting to reorganize the City Council nameplates.
RECONVENE
The Mayor will reconvene the City Council Meeting, in the City Council Chambers.
ROLL CALL OF NEW CITY COUNCIL MEMBERS:
Beall, L. Anthony, Council Member
Figueroa, Anne D., Council Member
Gamble, Carol A., Council Member
Holloway, Jerry, Council Member
McGirr, Bradley J., Council Member
3. SCHEDULE OF FUTURE EVENTS
3.1 CHRISTMAS DAY HOLIDAY OBSERVANCE – MONDAY, DECEMBER 26, 2022 – CITY HALL CLOSED
3.2 CITY HALL HOLIDAY CLOSURE – DECEMBER 26, 2022 THROUGH JANUARY 2, 2023
3.3 DECEMBER 28, 2022 CITY COUNCIL MEETING CANCELED
3.4 NEW YEAR’S EVE “CELEBRATING FAMILY AND FRIENDS” – SATURDAY, DECEMBER 31, 2022, FROM 5:00 TO 9:00 P.M.
3.5 NEW YEAR’S DAY HOLIDAY OBSERVANCE – MONDAY, JANUARY 2, 2023 – CITY HALL CLOSED
4. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
5. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
5.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles that appear on the public agenda shall be determined to have been read by title and further reading waived.
5.2 APPROVAL OF CERTIFICATES OF RECOGNITION AND COMMENDATION (Diaz) RECOMMENDATION:
Approve the following:
1)
Certificate of Recognition – Business Recognition to Wan Fu China Bistro; and 2)
Certificate of Commendation to Mayor Anne D. Figueroa.
Item No. 5.2
5.3 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the November 9, 2022 City Council Regular meeting minutes.
Item No. 5.3
5.4 LOCAL APPOINTMENTS LIST (Diaz)
RECOMMENDATION:
Approve the Local Appointments List of all City Boards, Commissions and Committees.
Item No. 5.4
5.5 CITY COUNCIL "OTHER AGENCY" REPRESENTATIVES LIST (Diaz) 1)
Approve the City Council “Other Agency” Representatives List, as may be revised by the City Council; and 2)
Appoint April Josephson to the Orange County Mosquito & Vector Control District for a two-year term commencing January 2023 and expiring January 2025; and 3)
Direct the City Clerk to prepare and post an updated Fair Political Practices Commission Form 806 to reflect all paid appointments to “Other Agency” Boards, Committees, and/or Commissions in accordance with State law.
Item No. 5.5
5.6 APPROVAL OF WARRANT REGISTERS DATED NOVEMBER 7, 2022 THROUGH DECEMBER 5, 2022 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $2,013,598.09.
Item No. 5.6
5.7 INVESTMENT REPORT FOR THE MONTH OF OCTOBER 2022 (Turner) RECOMMENDATION:
Receive and file the Investment Report for the month of October 2022.
Item No. 5.7
5.8 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE FISCAL YEAR 2022-2023 AMERICANS WITH DISABILITIES ACT CURB RAMP INSTALLATION PROJECT - COMMUNITY DEVELOPMENT BLOCK GRANT TO LC PAVING & SEALING, INC. IN THE AMOUNT OF $378,560; AND APPROVAL OF A RESOLUTION TO AMEND THE FISCAL YEAR 2022-23 OPERATING BUDGET AND CAPITAL IMPROVEMENT PROJECT BUDGET (Dugan) 1)
Approve the plans and specifications for the Fiscal Year 2022-2023 Americans with Disabilities Act Curb Ramp Installation Project – Community Development Block Grant (Project); and 2)
Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA), Class 1, pursuant to CEQA Guidelines, Section 15301; and 3)
Award a Public Works Construction Contract to the lowest responsive, responsible bidder LC Paving & Sealing, Inc. (LC Paving) of Escondido, California, in the amount of $378,560 and reject all other bids; and 4)
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, AMENDING THE FISCAL YEAR 2022-23 CAPITAL IMPROVEMENT PROGRAM BUDGET PLAN TO ALLOCATE ADDITIONAL AVAILABLE FUNDING TO THE AMERICANS WITH DISABILITIES ACT (ADA) CURB RAMP INSTALLATION PROJECT 5)
Authorize the Mayor to execute the proposed Public Works Construction Contract.
Item No. 5.8
5.9 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE FISCAL YEAR 2022-2023 ANNUAL CONCRETE REPAIR PROJECT TO CT&T CONCRETE PAVING, INC. IN THE AMOUNT OF $120,435 AND APPROVAL OF A RESOLUTION TO AMEND THE FISCAL YEAR 2022-23 OPERATING BUDGET AND CAPITAL IMPROVEMENT PROJECT BUDGET (Dugan) 1)
Approve the plans and specifications for the Fiscal Year 2022-2023 Annual Concrete Repair Project (Project); and 2)
Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA), Class 1, pursuant to CEQA Guidelines, Section 15301; and 3)
Award a Public Works Construction Contract to the lowest responsive, responsible bidder CT&T Concrete Paving, Inc. (CTT) of Diamond Bar, California, in the amount of $120,435 and reject all other bids; and 4)
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, AMENDING THE FISCAL YEAR 2022-23 CAPITAL IMPROVEMENT PROGRAM BUDGET PLAN TO ALLOCATE ADDITIONAL AVAILABLE FUNDING TO THE FISCAL YEAR 2022-2023 ANNUAL CONCRETE REPAIR PROJECT 5)
Authorize the Mayor to execute the proposed Public Works Construction Contract.
Item No. 5.9
5.10 APPROVAL OF A PROPOSED PROFESSIONAL SERVICES AGREEMENT WITH MARK THOMAS & COMPANY, INC. FOR PROFESSIONAL ENGINEERING SERVICES FOR THE PRELIMINARY ENGINEERING, ENVIRONMENTAL DOCUMENTATION, AND FINAL DESIGN FOR E/B SANTA MARGARITA PARKWAY BRIDGE AND ANTONIO PARKWAY BRIDGE PREVENTIVE MAINTENANCE PROJECT (Dugan) 1)
Approve a proposed Professional Services Agreement with Mark Thomas & Company, Inc. for Professional Engineering Services for the Preliminary Engineering, Environmental Documentation, and Final Design for E/B Santa Margarita Parkway Bridge and Antonio Parkway Bridge Preventive Maintenance Project, in the not-to-exceed contract amount of $192,954; and 2)
Authorize the Mayor to execute the proposed Professional Services Agreement with Mark Thomas & Company, Inc.
Item No. 5.10
5.11 CITY REPRESENTATIVE REPORT FOR THE ORANGE COUNTY MOSQUITO AND VECTOR CONTROL DISTRICT (Cervantez) RECOMMENDATION:
Receive and file the report submitted by the City Council’s appointed representative to the Orange County Mosquito and Vector Control District.
Item No. 5.11
ITEMS REMOVED FROM THE CONSENT CALENDAR
6. PUBLIC HEARING ITEMS
7. CONTINUED ITEMS
7.1 DESIGN REVIEW FOR THE ANTONIO PARKWAY GATEWAY IMPROVEMENTS PROJECT (Dugan) 1)
Review the revised design concept for the Antonio Parkway Gateway Improvements Project; and 2)
Authorize Glenn A. Rick Engineering and Development Co. to proceed with the final design including the gateway monument, median, and parkway; and 3)
Direct staff to return with this item prior to the Fiscal Year 2023/24 budget workshop to present the final design and receive direction on specific scope of work to include within future construction phases.
Item No. 7.1
8. NEW BUSINESS
8.1 PLANNING COMMISSIONER APPOINTMENTS FOR JANUARY 2023 TO DECEMBER 2024 (Diaz) RECOMMENDATION:
Each Council Member nominates and appoints a qualified resident to serve on the Rancho Santa Margarita Planning Commission, unless there is a 4/5 vote to oppose the nomination.
Item No. 8.1
RECESS
Recess the City Council Regular Meeting and convene the Rancho Santa Margarita Public Financing Authority Meeting. (Please refer to the Rancho Santa Margarita Public Financing Authority Regular Meeting Agenda)
PUBLIC FINANCING AUTHORITY REGULAR MEETING
CALL TO ORDER
ROLL CALL OF PUBLIC FINANCING AUTHORITY BOARD OF DIRECTORS Beall, L. Anthony Beall, Director
Figueroa, Anne D., Director
Gamble, Carol A., Director
Holloway, Jerry, Director
McGirr, Bradley J., Director
1. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
1.1 CONFIRMATION AND APPOINTMENT OF OFFICERS OF THE RANCHO SANTA MARGARITA PUBLIC FINANCING AUTHORITY (Turner) RECOMMENDATION:
1) Confirm and appoint the Officers of the Rancho Santa Margarita Public Financing Authority, as follows:
City Position; Office of the Authority
Mayor; President
Mayor Pro Tempore; Vice President
City Manager; Executive Director/Treasurer
Finance Director; Director of Administrative Services
City Clerk; Secretary
2) Adopt a Resolution entitled:
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO SANTA MARGARITA PUBLIC FINANCING AUTHORITY, RANCHO SANTA MARGARITA, CALIFORNIA, CONFIRMING AND APPOINTING OFFICERS
3) Receive and file the staff report.
Item No. PFA 1.1
1.2 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the December 8, 2021 Rancho Santa Margarita Public Financing Authority meeting minutes.
Item No. PFA 1.2
2. PUBLIC FINANCING AUTHORITY NEW BUSINESS
3. MATTERS PRESENTED BY PRESIDENT AND DIRECTORS
4. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
ADJOURNMENT
To the next meeting of the Rancho Santa Margarita Public Financing Authority, date and time to be determined, in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, Secretary of the Rancho Santa Margarita Public Financing Authority, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on December 9, 2022 by 6:00 p.m. ____________________________________ ________________________
AMY DIAZ, SECRETARY DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the Public Financing Authority after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.
Government Code Section 54952.3
Simultaneous or serial order meetings of a subsequent legislative body; compensation and stipends. The Public Financing Authority Board of Directors receives no additional compensation or stipend as a result of simultaneously convening this meeting.
RECONVENE
The Mayor will reconvene the City Council Meeting in regular session, in the City Council Chambers.
9. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
10. CITY MANAGER REPORT
11. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
11.1 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive Oral Reports on the following City Council Committee Assignments:
1)
FOOTHILL/EASTERN TRANSPORTATION AUTHORITY (Council Member Beall) – November 10, 2022 Meeting 2)
ORANGE COUNTY FIRE AUTHORITY (Council Member Gamble) – November 17, 2022 Meeting
11.2 COUNCIL MEMBER REPORT/COMMENT
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, January 11, 2023, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on December 09, 2022, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
______________________________
DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.