CITY COUNCIL
REGULAR MEETING
January 25, 2023
07:00 P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Holloway, Jerry, Mayor
Gamble, Carol A., Mayor Pro Tempore
Beall, L. Anthony, Council Member
Figueroa, Anne D., Council Member
McGirr, Bradley J., Council Member
1. PRESENTATIONS AND PROCLAMATIONS
1.1 RSM CHAMBER OF COMMERCE – SCHEDULE OF FUTURE EVENTS AND REPORT
1.2 CERTIFICATES OF RECOGNITION – STUDENT RECOGNITION PROGRAM 1)
ST. JUNIPERO SERRA CATHOLIC SCHOOL – GREYSON BOZORGNIA AND MCKENZIE HAKIMI 2)
TIJERAS CREEK ELEMENTARY SCHOOL – MAYA NABI AND RYLAND JENTSCH
1.3 2022 EMPLOYEE OF THE YEAR RECOGNITION TO LISA GRECI, PERMIT TECHNICIAN
2. SCHEDULE OF FUTURE EVENTS
3. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
4. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
4.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 APPROVAL OF CERTIFICATES OF RECOGNITION (Diaz)
RECOMMENDATION:
Approve the following Certificates of Recognition:
1)
Student Recognition Program:
a)
St. Junipero Serra Catholic School – Greyson Bozorgnia and Mckenzie Hakimi b)
Tijeras Creek Elementary School – Maya Nabi and Ryland Jentsch 2)
2022 Employee of the Year Recognition to Lisa Greci, Permit Technician.
Item No. 4.2
4.3 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the January 11, 2023 City Council Regular meeting minutes.
Item No. 4.3
4.4 APPROVAL OF WARRANT REGISTERS DATED JANUARY 9, 2023 AND JANUARY 17, 2023 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $1,514,838.91.
Item No. 4.4
4.5 INVESTMENT REPORT FOR THE MONTH OF DECEMBER 2022 (Turner) RECOMMENDATION:
Receive and file the Investment Report for the month of December 2022.
Item No. 4.5
4.6 RESULTS OF FISCAL YEAR 2022 FINANCIAL STATEMENT AUDIT, SUMMARY FINANCIAL INFORMATION, REQUIRED AUDITOR COMMUNICATIONS, APPROPRIATIONS LIMIT REPORT, AND ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2022 (Turner) RECOMMENDATION:
Receive and file the City’s Annual Comprehensive Financial Report for the Fiscal Year ended June 30, 2022.
Item No. 4.6
4.7 NOTICE OF COMPLETION FOR THE CITY HALL AND BELL TOWER REGIONAL COMMUNITY CENTER HVAC INTERIOR CONTROLS REPLACEMENT - ARPA PROJECT (Dugan) 1)
Accept the improvements for the City Hall and Bell Tower Regional Community Center HVAC Interior Controls Replacement – ARPA Project; and 2)
Authorize the City Clerk to file a Notice of Completion with the County of Orange Recorder’s Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and 3)
Authorize the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
Item No. 4.7
ITEMS REMOVED FROM THE CONSENT CALENDAR
5. PUBLIC HEARING ITEMS
6. CONTINUED ITEMS
6.1 REVIEW OF THE CITY’S GENERAL FUND RESERVES POLICY AND CATEGORIES (Turner) 1)
Receive and file; and
2)
Direct staff to revise the City’s General Fund Reserves Policy, as appropriate, including categorical allocations, for future Council consideration and approval.
Item No. 6.1
7. NEW BUSINESS
7.1 APPROVAL OF SOFTWARE LICENSE AND SUBSCRIPTION AGREEMENT WITH CITYTECH SOLUTIONS FOR CITYTECH PERMITS AND CODE APPLICATIONS (Kuta) 1)
Waive competitive formal bidding requirements and procedures set forth in the City of Rancho Santa Margarita Municipal Code (RSMMC) Section 3.07.060 and authorize the sole source procurement with regards to approval of a Software License and Subscription Agreement with CityTech Solutions, as it is hereby found and determined, pursuant to RSMMC Section 3.07.070, that the proposed service is uniquely suited to the City’s needs based on the information presented herein by City staff; and 2)
Approve the proposed Software License and Subscription Agreement with CityTech Solutions for CityTech Permits and Code Applications; and 3)
Authorize the City Manager to execute the Software License and Subscription Agreement with CityTech Solutions for CityTech Permits and Code Applications.
Item No. 7.1
8. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
9. CITY MANAGER REPORT
10. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
10.1 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive an Oral Report on the following City Council Committee Assignment:
1)
FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCIES (Council Member Beall) – January 12, 2023 Meeting
10.2 COUNCIL MEMBER REPORTS/COMMENTS
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, February 8, 2023, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on January 20, 2023, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
______________________________
DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.