CITY COUNCIL
REGULAR MEETING
March 8, 2023
07:00 P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Holloway, Jerry, Mayor
Gamble, Carol A., Mayor Pro Tempore
Beall, L. Anthony, Council Member
Figueroa, Anne D., Council Member
McGirr, Bradley J., Council Member
1. PRESENTATIONS AND PROCLAMATIONS
1.1 PRESENTATION – PROVIDENCE MISSION HOSPITAL UPDATE BY SETH TEIGEN, CHIEF EXECUTIVE
1.2 CERTIFICATE OF RECOGNITION – BUSINESS RECOGNITION TO CAL ELITE KIDS
1.3 CERTIFICATES OF RECOGNITION – STUDENT RECOGNITION PROGRAM 1)
RSM CHRISTIAN SCHOOL – CATE BAILEY AND JORDAN GUTCHEON
2)
TESORO HIGH SCHOOL – KARAH LI AND KATHERINE LE
1.4 CERTIFICATES OF RECOGNITION – ST. SERRA CATHOLIC GIRLS VOLLEYBALL TEAM, PAROCHIAL ATHLETIC LEAGUE, SOUTH MOUNTAIN DIVISION VOLLEYBALL TOURNAMENT CHAMPIONS
2. SCHEDULE OF FUTURE EVENTS
2.1 ELECTRONIC WASTE DISPOSAL AND DOCUMENT SHREDDING – SATURDAY, APRIL 1, 2023 FROM 8:00 A.M. TO 12:00 P.M., LOCATED AT APPLIED MEDICAL’S R100 BUILDING PARKING LOT
3. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
4. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
4.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 APPROVAL OF CERTIFICATES OF RECOGNITION (Diaz)
RECOMMENDATION:
Approve the following Certificates of Recognition:
1)
Business Recognition to Cal Elite Kids; and
2)
Student Recognition Program:
a)
RSM Christian School – Cate Bailey and Jordan Gutcheon
b)
Tesoro High School – Karah Li and Katherine Le
3)
St. Serra Catholic Girls Volleyball Team, Parochial Athletic League, South Mountain Division Volleyball Tournament Champions.
Item No. 4.2
4.3 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the February 22, 2023 City Council Regular meeting minutes.
Item No. 4.3
4.4 RECORDS MANAGEMENT - APPROVAL OF RESOLUTION OF AUTHORIZATION TO DISPOSE OF CERTAIN CITY RECORDS (BUILDING PLANS DESTRUCTION) (Diaz) RECOMMENDATION:
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, AUTHORIZING AND DIRECTING THE CITY CLERK TO DISPOSE OF CERTAIN CITY RECORDS IN ACCORDANCE WITH THE CITY'S RECORD RETENTION SCHEDULE Item No. 4.4
4.5 APPROVAL OF WARRANT REGISTERS DATED FEBRUARY 21, 2023 AND FEBRUARY 27, 2023 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $781,396.98.
Item No. 4.5
4.6 PROPOSED AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT FOR FINANCIAL AUDIT AND ACCOUNTANT SERVICES WITH DAVIS FARR, LLP (Turner) 1)
Approve proposed Amendment No. 1 to the Professional Services Agreement for Financial Audit and Accountant Services with Davis Farr, LLP, to extend the term of the current Consulting Services Agreement for one additional year through June 30, 2024, with a one year contract renewal amount not to exceed $32,160; and 2)
Authorize the Mayor to execute proposed Amendment No. 1 to the Professional Services Agreement for Financial Audit and Accountant Services with Davis Farr, LLP.
Item No. 4.6
4.7 NOTICE OF COMPLETION FOR THE FISCAL YEAR 2022-2023 ANNUAL CONCRETE REPAIR PROJECT (Dugan) 1)
Accept the improvements for the Fiscal Year 2022-2023 Annual Concrete Repair Project; and 2)
Authorize the City Clerk to file a Notice of Completion with the County of Orange Recorder’s Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and 3)
Authorize the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
Item No. 4.7
4.8 CITY REPRESENTATIVE REPORT FOR THE ORANGE COUNTY MOSQUITO AND VECTOR CONTROL DISTRICT (Cervantez) RECOMMENDATION:
Receive and file the report submitted by the City Council’s appointed representative to the Orange County Mosquito and Vector Control District.
Item No. 4.8
ITEMS REMOVED FROM THE CONSENT CALENDAR
5. PUBLIC HEARING ITEMS
6. CONTINUED ITEMS
7. NEW BUSINESS
7.1 FISCAL YEAR 2022/23 GENERAL FUND BUDGET UPDATE (Turner) 1)
Review report information and budget work papers presenting:
a)
Actual budgetary performance through December 31, 2022; and b)
Projected amounts for full Fiscal Year 2022/23 General Fund operations. 2)
Provide direction to staff relative to budget matters presented and discussed. 3)
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, AMENDING THE OPERATING BUDGET FOR FISCAL YEAR 2022/23 FOR THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA Item No. 7.1
8. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
9. CITY MANAGER REPORT
10. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
10.1 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive Oral Reports on the following City Council Committee Assignments:
1)
ORANGE COUNTY FIRE AUTHORITY (Mayor Pro Tempore Gamble) – February 23, 2023 Regular Meeting 2)
COMMUNITY ASSOCIATIONS OF RANCHO (Mayor Pro Tempore Gamble) – March 7, 2023 Meeting
10.2 COUNCIL MEMBER REPORTS/COMMENTS
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, March 22, 2023, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on March 03, 2023, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
______________________________
DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.