CITY OF RANCHO SANTA MARGARITA
CITY COUNCIL REGULAR MEETING MINUTES
March 8, 2023
The meeting was called to order at 7:02 p.m. in the Council Chambers. Present: Mayor Jerry Holloway, Mayor Pro Tempore Carol A. Gamble, Council Members L. Anthony Beall, Anne D. Figueroa and Bradley J. McGirr (5). Absent: None (0). The Salute to the Flag was led by Council Member Figueroa.
Staff Present: Jennifer M. Cervantez, City Manager; Greg Simonian, City Attorney; Cheryl Kula, Assistant City Manager/Development Services Director; Stefanie Turner, Finance Director; Brendan Dugan, Public Works Director/City Engineer; Mihaela Kennedy, Captain; Amy Diaz, City Clerk.
1. PRESENTATIONS AND PROCLAMATIONS
Mayor Holloway announced that Agenda Item No. 1.1 was postponed to a future Council meeting.
1.1 PRESENTATION- PROVIDENCE MISSION HOSPITAL UPDATE BY SETH TEIGEN,
CHIEF EXECUTIVE
Mayor Holloway and Mayor Pro Tempore Gamble presented the following:
1.2 CERTIFICATE OF RECOGNITION- BUSINESS RECOGNITION TO CAL ELITE KIDS
1.3 CERTIFICATES OF RECOGNITION- STUDENT RECOGNITION PROGRAM 1) RSM CHRISTIAN SCHOOL- GATE BAILEY AND JORDAN GUTCHEON 2) TESORO HIGH SCHOOL- KARAH Ll AND KATHERINE LE
1.4 CERTIFICATES OF RECOGNITION - ST. SERRA CATHOLIC GIRLS VOLLEYBALL
TEAM, PAROCHIAL ATHLETIC LEAGUE, SOUTH MOUNTAIN DIVISION VOLLEYBALL
TOURNAMENT CHAMPIONS
2. SCHEDULE OF FUTURE EVENTS
Jennifer Cervantez, City Manager, announced the following:
2.1 ELECTRONIC WASTE DISPOSAL AND DOCUMENT SHREDDING - SATURDAY, APRIL 1, 2023 FROM 8:00A.M. TO 12:00 P.M., LOCATED AT APPLIED MEDICAL'S R100 BUILDING PARKING LOT
3. PUBLIC COMMENTS
The following individual addressed the Council on matters within the jurisdiction of the City Council:
1 City of Rancho Santa Margarita
City Council Regular Meeting Minutes March 8, 2023
Bobby Cox, Dove Canyon resident, stated he would not raise his voice again at a Council meeting, voiced his concerns regarding the public speakers that request for a resolution, and shared regarding his father-in-law that passed away.
4. CONSENT CALENDAR
Council Member McGirr rnoved, seconded by Council Member Beall to approve the Consent Calendar (Item Nos. 4.1 through 4.8).
The motion was approved by the following vote:
AYES: Council Members Beall, Figueroa, McGirr, Mayor Pro Tempore Gamble, Mayor Holloway (5)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None (0)
4.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA Waived reading in full of all ordinances on the agenda and declared that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 APPROVAL OF CERTIFICATES OF RECOGNITION
Approved the following Certificates of Recognition:
1) Business Recognition to Cal Elite Kids; and
2) Student Recognition Program:
a) RSM Christian School - Gate Bailey and Jordan Gutcheon b) Tesoro High School- Karah Li and Katherine Le
3) St. Serra Catholic Girls Volleyball Team, Parochial Athletic League, South Mountain Division Volleyball Tournament Champions.
4.3 APPROVAL OF MINUTES
Approved the February 22, 2023 City Council Regular meeting minutes.
4.4 RECORDS MANAGEMENT- APPROVAL OF RESOLUTION OF AUTHORIZATION TO
DISPOSE OF CERTAIN CITY RECORDS (BUILDING PLANS DESTRUCTION) l ,
Adopted Resolution No. 23-03-08-01 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA
MARGARITA, CALIFORNIA, AUTHORIZING AND DIRECTING THE CITY CLERK
TO DISPOSE OF CERTAIN CITY RECORDS IN ACCORDANCE WITH THE
CITY'S RECORD RETENTION SCHEDULE
City of Rancho Santa Margarita
City Council Regular Meeting Minutes March 8, 2023
4.5 APPROVAL OF WARRANT REGISTERS DATED FEBRUARY 21, 2023 AND FEBRUARY 27, 2023
Approved the warrant registers totaling $781 ,396.98.
4.6 PROPOSED AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT
FOR FINANCIAL AUDIT AND ACCOUNTANT SERVICES WITH DAVIS FARR, LLP 1) Approved proposed Amendment No. 1 to the Professional Services Agreement for Financial Audit and Accountant Services with Davis Farr, LLP, to extend the term of the current Consulting Services Agreement for one additional year through June 30, 2024, with a one year contract renewal amount not to exceed $32, 160; and 2) Authorized the Mayor to execute proposed Amendment No. 1 to the Professional Services Agreement for Financial Audit and Accountant Services with Davis Farr, LLP.
4.7 NOTICE OF COMPLETION FOR THE FISCAL YEAR 2022-2023 ANNUAL CONCRETE
REPAIR PROJECT
1) Accepted the improvements for the Fiscal Year 2022-2023 Annual Concrete Repair Project; and
2) Authorized the City Clerk to file a Notice of Completion with the County of Orange Recorder's Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and
3) Authorized the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
4.8 CITY REPRESENTATIVE REPORT FOR THE ORANGE COUNTY MOSQUITO AND
VECTOR CONTROL DISTRICT
Received and filed the report submitted by the City Council's appointed representative to the Orange County Mosquito and Vector Control District.
ITEMS REMOVED FROM THE CONSENT CALENDAR- None.
5. PUBLIC HEARING ITEMS- None.
6. CONTINUED ITEMS- None.
7. NEW BUSINESS
7.1 FISCAL YEAR 2022/23 GENERAL FUND BUDGET UPDATE
Mayor Holloway introduced Stefanie Turner, Finance Director, who provided a brief overview of the staff report. Finance Director Turner announced a supplemental memo was provided to the Council noting a minor correction on page 7 of the staff report, under "Other Supplies & Services", the number should read $39,687.
City Manager Cervantez spoke regarding sponsorships and obtaining them. 3 .. ---------
City of Rancho Santa Margarita
City Council Regular Meeting Minutes March 8, 2023
Mayor Holloway opened the item to Council questions of staff.
Council Member Beall thanked Finance Director Turner for the presentation and noted he is pleased with the report.
Council Member Figueroa inquired why the Housing Element costs dropped and what were the total costs. Council Member Figueroa asked how the $500,000 of American Rescue Plan Act (ARPA) funds would be spent once moved into the General Fund.
City Manager Cervantez shared regarding the ARPA funds and the plans on utilizing those funds on public safety costs.
Council Member Figueroa encouraged staff to continue researching new capital improvement projects.
Council Member McGirr inquired if the ARPA funds were included in the Revenue Highlights in the presentation. Council Member McGirr stated he is pleased with the report.
Mayor Pro Tempore Gamble commended staff for the diligence, effort and care that they exercise, under the City Manager's leadership, with the public's money. Mayor Pro Tempore Gamble shared that the city needs to be mindful regarding interest rates and car sales and continue to exercise the same level of conservative spending.
Mayor Holloway concurred with his Council colleagues and thanked staff for the report.
Mayor Pro Tempore Gamble moved, seconded by Council Member Figueroa to approve the following staff recommendations:
1) Reviewed report information and budget work papers presenting:
a) Actual budgetary performance through December 31, 2022; and b) Projected amounts for full Fiscal Year 2022/23 General Fund operations. 2) Provided direction to staff relative to budget matters presented and discussed. 3) Adopted Resolution No. 23-03-08-02 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA
MARGARITA, CALIFORNIA, AMENDING THE OPERATING BUDGET FOR FISCAL YEAR 2022/23 FOR THE CITY OF RANCHO SANTA MARGARITA,
CALIFORNIA
The motion was approved by the following vote:
AYES: Council Members Beall, Figueroa, McGirr, Mayor Pro Tempore Gamble, Mayor Holloway (5)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None (0)
8. PUBLIC COMMENTS- None.
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City of Rancho Santa Margarita
City Council Regular Meeting Minutes March 8, 2023
9. CITY MANAGER REPORT- None.
10. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
10.1 COMMITTEE ASSIGNMENT REPORTS
Received Oral Reports on the following City Council Committee Assignments:
1) ORANGE COUNTY FIRE AUTHORITY
Mayor Pro Tempore Gamble reported she attended the Orange County Fire Authority (OCFA) meeting held on February 23, 2023. Mayor Pro Tempore Gamble reported the OCFA meeting consisted of Closed Session union negotiations for the Orange County Professional Firefighters Association Local 3631 , Orange County Employees Association and the Orange County Fire Authority Management Association. 2) COMMUNITY ASSOCIATIONS OF RANCHO
Mayor Pro Tempore Gamble reported she attended the Community Associations of Rancho (CAR) meeting held on March 7, 2023. Mayor Pro Tempore Gamble reported it was her first CAR meeting of the year.
10.2 COUNCIL MEMBER REPORT/COMMENT
Council Member Figueroa reported that RSM Cares served over 300 people last week and encouraged residents to continue to donate food to the Food Pantry.
Council Member McGirr reported that he held held a Zero Trash event on Saturday with 72 volunteers and a new sponsor, Santa Margarita Toyota. Council Member McGirr announced that Santa Margarita Toyota achieved the Dealership Environmental Excellence Program Award from North America.
ADJOURNMENT
Mayor Holloway adjourned the meeting at 8:28 p.m., to the next regularly scheduled meeting of the City Council to be held on Wednesday, March 22, 2023, at 7:00p.m., in t e City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
PREPARED BY:
fw' AMY
~~~- DIAZ, CITY CLERK ~
Approved: March 22, 2023
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