CITY COUNCIL
REGULAR MEETING
April 12, 2023
07:00 P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Holloway, Jerry, Mayor
Gamble, Carol A., Mayor Pro Tempore
Beall, L. Anthony, Council Member
Figueroa, Anne D., Council Member
McGirr, Bradley J., Council Member
1. PRESENTATIONS AND PROCLAMATIONS
1.1 UPDATE FROM LIEUTENANT COLONEL CLINTON HALL AND SERGEANT MAJOR ROBERT ASHBY ON THE CITY OF RANCHO SANTA MARGARITA’S ADOPTED UNITED STATES MARINE CORPS, 2ND BATTALION, 5TH MARINES
1.2 PROCLAMATION – DEPARTMENT OF MOTOR VEHICLES, DONATE LIFE CALIFORNIA MONTH, APRIL 2023
1.3 PROCLAMATION – ORANGE COUNTY FIRE AUTHORITY “NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK”, APRIL 9-15, 2023
1.4 CERTIFICATE OF RECOGNITION – BUSINESS RECOGNITION – SPA GREGORIE’S
2. SCHEDULE OF FUTURE EVENTS
2.1 NATIONAL PRESCRIPTION MEDICATION TAKE BACK DAY – SATURDAY, APRIL 22, 2023 FROM 10:00 A.M. TO 2:00 P.M., LOCATED AT THE CITY HALL PARKING LOT
3. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
4. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
4.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 APPROVAL OF PROCLAMATIONS AND CERTIFICATE OF RECOGNITION (Diaz) RECOMMENDATION:
Approve the following:
1)
Proclamation - Department of Motor Vehicles, Donate Life California Month, April 2023; and 2)
Proclamation - Orange County Fire Authority "National Public Safety Telecommunicators Week", April 9-15, 2023; and 3)
Certificate of Recognition for a Business Recognition to Spa Gregorie’s.
Item No. 4.2
4.3 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the March 22, 2023 City Council Regular meeting minutes.
Item No. 4.3
4.4 SECOND READING AND ADOPTION OF AN ORDINANCE FOR ZONING CODE TEXT AMENDMENT 23-001, AN ORDINANCE AMENDING THE RANCHO SANTA MARGARITA MUNICIPAL CODE TO UPDATE AND CLARIFY REGULATIONS RELATED TO ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS IN ACCORDANCE WITH STATE LAW (Diaz) RECOMMENDATION:
Approve the second reading and adopt Ordinance No. 23-01 entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, ADOPTING ZONING CODE TEXT AMENDMENT CA 23-001 AMENDING AND RESTATING SECTION 9.04.190 (ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS) OF CHAPTER 9.04 (REGULATIONS FOR SPECIAL USES AND STRUCTURES) IN ACCORDANCE WITH STATE LAW, INCLUDING AN EXEMPTION FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PER CEQA GUIDELINES SECTIONS 15060(C)(2) AND (C)(3) AND PUBLIC RESOURCES CODE SECTION 21080.17 Item No. 4.4
4.5 APPROVAL OF WARRANT REGISTERS DATED MARCH 20, 2023 THROUGH APRIL 3, 2023 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $519,079.10.
Item No. 4.5
4.6 STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2023/24 (Turner) 1)
Conduct the annual review of the City’s Statement of Investment Policy; and 2)
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, APPROVING THE FISCAL YEAR 2023/24 STATEMENT OF INVESTMENT POLICY AND DELEGATING INVESTMENT AUTHORITY AND RESPONSIBILITY TO THE CITY TREASURER Item No. 4.6
4.7 PROPOSED DEPOSIT OF PUBLIC FUNDS AGREEMENT WITH THE BANK OF SOUTHERN CALIFORNIA (Turner) 1)
Approve proposed Deposit of Public Funds Agreement with the Bank of Southern California with an Active Balance Agreement Limit of $12,000,000; and 2)
Authorize the Mayor and the City Manager, as authorized signers at the bank, to execute proposed Deposit of Public Funds Agreement with the Bank of Southern California.
Item No. 4.7
4.8 APPROVAL OF PROPOSED AMENDMENT NO. 1 TO THE CURRENT PROFESSIONAL SERVICES AGREEMENT WITH DUDEK, INC., FOR ON-CALL CONSTRUCTION MANAGEMENT AND INSPECTION CONSULTING SERVICES (Dugan) 1)
Approve proposed Amendment No. 1 to the current Professional Services Agreement with Dudek, Inc., for On-Call Construction Management and Inspection Consulting Services to extend the term of the current agreement for an additional (1) one year, through May 25, 2024, and to increase the total maximum contract amount by $83,905 for a total not-to-exceed contract amount of $183,905; and 2)
Authorize the Mayor to execute the proposed Amendment No. 1 to the On-Call Construction Management and Inspection Consulting Services with Dudek, Inc.
Item No. 4.8
4.9 ASSIGNMENT AND ASSUMPTION AGREEMENT RELATING TO THE 2016 MAINTENANCE SERVICES AGREEMENT BETWEEN THE CITY OF RANCHO SANTA MARGARITA AND JONSET CORPORATION DBA SUNSET PROPERTY SERVICES, FOR STREET SWEEPING AND ROADWAY CLEANING MAINTENANCE SERVICES (Dugan) RECOMMENDATION:
Approve the proposed Assignment and Assumption Agreement to assign to SCA of CA, LLC all rights, title, and interests in the 2016 Maintenance Services Agreement between the City of Rancho Santa Margarita (“City”) and Jonset Corporation dba Sunset Property Services, for Street Sweeping and Roadway Cleaning Maintenance Services.
Item No. 4.9
4.10 APPROVAL OF PARCEL MAP NO. 2022-132 FOR 29839 SANTA MARGARITA PARKWAY (Dugan) 1)
Approve Parcel Map No. 2022-132; and
2)
Authorize the City Clerk to sign the Final Parcel Map; and 3)
Authorize staff to release Final Parcel Map to the County of Orange Surveyor’s Office.
Item No. 4.10
4.11 CITY REPRESENTATIVE REPORT FOR THE ORANGE COUNTY MOSQUITO AND VECTOR CONTROL DISTRICT (Cervantez) RECOMMENDATION:
Receive and file the report submitted by the City Council’s appointed representative to the Orange County Mosquito and Vector Control District.
Item No. 4.11
ITEMS REMOVED FROM THE CONSENT CALENDAR
5. PUBLIC HEARING ITEMS
6. CONTINUED ITEMS
4.4 SECOND READING AND ADOPTION OF AN ORDINANCE FOR ZONING CODE TEXT AMENDMENT 23-001, AN ORDINANCE AMENDING THE RANCHO SANTA MARGARITA MUNICIPAL CODE TO UPDATE AND CLARIFY REGULATIONS RELATED TO ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS IN ACCORDANCE WITH STATE LAW (Diaz) RECOMMENDATION:
Approve the second reading and adopt Ordinance No. 23-01 entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, ADOPTING ZONING CODE TEXT AMENDMENT CA 23-001 AMENDING AND RESTATING SECTION 9.04.190 (ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS) OF CHAPTER 9.04 (REGULATIONS FOR SPECIAL USES AND STRUCTURES) IN ACCORDANCE WITH STATE LAW, INCLUDING AN EXEMPTION FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PER CEQA GUIDELINES SECTIONS 15060(C)(2) AND (C)(3) AND PUBLIC RESOURCES CODE SECTION 21080.17
7. NEW BUSINESS
7.1 DRAFT 2023-2024 ANNUAL ACTION PLAN DETAILING THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS (Kuta) 1)
Review the proposed use of 2023-2024 Community Development Block Grant Funds; and 2)
Provide input regarding the proposed Draft 2023-2024 Annual Action Plan.
Item No. 7.1
8. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
9. CITY MANAGER REPORT
10. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
10.1 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive Oral Reports on the following City Council Committee Assignments:
1)
COMMUNITY ASSOCIATIONS OF RANCHO (Mayor Pro Tempore Gamble) - April 4, 2023 Meeting 2)
ORANGE COUNTY FIRE AUTHORITY (Mayor Pro Tempore Gamble) - March 23, 2023 Regular Meeting
10.2 COUNCIL MEMBER REPORTS/COMMENTS
11. CLOSED SESSION
ANNOUNCEMENT OF CLOSED SESSION ITEMS
The City Council will convene in Closed Session, in the City Council Conference Room, City Hall, to consider the following matters:
11.1 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1)
Public Employee Title: City Manager - Annual Performance Evaluation
PUBLIC COMMENT ON CLOSED SESSION ITEM
ADJOURN TO CITY COUNCIL CONFERENCE ROOM
CONVENE INTO CLOSED SESSION
The City Council will convene in Closed Session, to consider the matters listed above.
RECONVENE TO CITY COUNCIL CHAMBERS
The City Council will reconvene in regular session, in the City Council Chambers.
CLOSED SESSION REPORT
City Attorney to announce whether any reportable action was taken on any matters considered during Closed Session.
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, April 26, 2023, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on April 07, 2023, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
______________________________
DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.