CITY COUNCIL
REGULAR MEETING
May 24, 2023
7:00
P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Holloway, Jerry, Mayor
Gamble, Carol A., Mayor Pro Tempore
Beall, L. Anthony, Council Member
Figueroa, Anne D., Council Member
McGirr, Bradley J., Council Member
1. SCHEDULE OF FUTURE EVENTS
1.1 MEMORIAL DAY HOLIDAY, MONDAY, MAY 29, 2023 – CITY HALL CLOSED
1.2 FIRE SAFETY & PREPAREDNESS COMMUNITY MEETING – TUESDAY, JUNE 6, 2023, FROM 6:30-8:00 P.M., LOCATED AT THE BELL TOWER REGIONAL COMMUNITY CENTER
1.3 FLAG DAY – WEDNESDAY, JUNE 14, 2023, AT 7:40 P.M., LOCATED AT THE CIVIC PLAZA
2. PRESENTATIONS AND PROCLAMATIONS
2.1 RSM CHAMBER OF COMMERCE – SCHEDULE OF FUTURE EVENTS AND REPORT
2.2 CERTIFICATES OF RECOGNITION – STUDENT RECOGNITION PROGRAM 1)
MELINDA HEIGHTS ELEMENTARY SCHOOL – AVA ROBERTS AND BENNETT RUDGE 2)
ROBINSON ELEMENTARY SCHOOL – SEVILLA CUENCA AND ADDISON TAYLOR
2.3 CERTIFICATES OF RECOGNITION – SANTA MARGARITA CATHOLIC HIGH SCHOOL GIRLS LACROSSE TEAM, TRINITY LEAGUE CHAMPIONS
3. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
4. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
4.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 APPROVAL OF CERTIFICATES OF RECOGNITION (Diaz)
RECOMMENDATION:
Approve the following Certificates of Recognition:
1)
Student Recognition Program:
a)
Melinda Heights Elementary School – Ava Roberts and Bennett Rudge b)
Robinson Elementary School – Sevilla Cuenca and Addison Taylor 2)
Santa Margarita Catholic High School Girls Lacrosse Team, Trinity League Champions.
Item No. 4.2
4.3 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the following:
1)
May 10, 2023 City Council Special meeting minutes; and
2)
May 10, 2023 City Council Regular meeting minutes; and
3)
May 16, 2023 City Council Special meeting minutes.
Item No. 4.3
4.4 APPROVAL OF WARRANT REGISTERS DATED MAY 8, 2023 AND MAY 15, 2023 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $1,228,714.95.
Item No. 4.4
4.5 INVESTMENT REPORT FOR THE MONTH OF APRIL 2023 (Turner) RECOMMENDATION:
Receive and file the Investment Report for the month of April 2023.
Item No. 4.5
4.6 STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2023/24 (Turner) 1)
Review the City’s Statement of Investment Policy; and
2)
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, APPROVING THE FISCAL YEAR 2023/24 STATEMENT OF INVESTMENT POLICY AND DELEGATING INVESTMENT AUTHORITY AND RESPONSIBILITY TO THE CITY TREASURER Item No. 4.6
4.7 PROPOSED PROFESSIONAL SERVICES AGREEMENT WITH SAGECREST PLANNING & ENVIRONMENTAL, INC. FOR ON-CALL PLANNING CONSULTING SERVICES (Kuta) 1)
Approve a proposed Professional Services Agreement with Sagecrest Planning & Environmental, Inc. to provide On-Call Planning Consulting Services on an on-call, as-needed basis for a three-year, five-week term in a maximum not to exceed contract amount of $84,000; and 2)
Authorize the Mayor to execute the proposed Professional Services Agreement for on-call planning consulting services with Sagecrest Planning & Environmental, Inc.
Item No. 4.7
ITEMS REMOVED FROM THE CONSENT CALENDAR
5. PUBLIC HEARING ITEMS
7. NEW BUSINESS
7.1 REVIEW OF THE CITY OF RANCHO SANTA MARGARITA’S CALPERS UNFUNDED ACCRUED LIABILITY (Turner) 1)
Receive and file; and
2)
Provide direction on a proposed CalPERS Unfunded Accrued Liability (UAL) pay down payment plan and a General Fund Reserves UAL category; and 3)
Authorize staff to proceed with preparing all necessary documents and communications with CalPERS for consideration of Council approval.
Item No. 7.1
7.2 AUTOMATED LICENSE PLATE READERS PRESENTATION AND DISCUSSION (Kennedy) 1)
Receive a presentation on the potential use and implementation of an Automated License Plate Reader (ALPR) system in the City of Rancho Santa Margarita; and 2)
Provide Council direction and authorization to procure an ALPR system.
Item No. 7.2
6. CONTINUED ITEMS
6.1 REVIEW OF THE CITY’S GENERAL FUND RESERVES POLICY AND CATEGORIES (Turner) 1)
Provide additional Council direction, as necessary; and 2)
Authorize staff to prepare a resolution rescinding and replacing the 10-Year Target Reserve Balance and written Reserve Policy.
Item No. 6.1
8. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
9. CITY MANAGER REPORT
10. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
10.1 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive an Oral Report on the following City Council Committee Assignment:
1)
FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCIES (Council Member Beall) – May 11, 2023 Meeting
10.2 COUNCIL MEMBER REPORTS/COMMENTS
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, June 14, 2023, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on May 19, 2023, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
______________________________
DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.