CITY OF RANCHO SANTA MARGARITA
CITY COUNCIL REGULAR MEETING MINUTES
June 14, 2023
The meeting was called to order at 7:01 p.m. in the Council Chambers. Present: Mayor Jerry Holloway, Mayor Pro Tempore Carol A Gamble, Council Members L. Anthony Beall, Anne D. Figueroa and Bradley J. McGirr (5). Absent: None (0). The Salute to the Flag was led by Council Member Figueroa.
Staff Present: Jennifer M. Cervantez, City Manager; Barbara Raileanu, Assistant City Attorney; Cheryl Kula, Assistant City Manager/Development Services Director; Brendan Dugan, Public Works Director/City Engineer; Stefanie Turner, Finance Director; Mihaela Kennedy, Captain; Amy Diaz, City Clerk.
1. SCHEDULE OF FUTURE EVENTS
Jennifer Cervantez, City Manager, invited Blake Miller, Community Services Coordinator, forward to announce the following:
1.1 SUMMER CONCERT SERIES, LOCATED AT CENTRAL PARK FROM 6:00 TO 8:00 P.M.:
SUNDAY, JULY 9- 90s ROCKSHOW (90s)
SUNDAY, JULY 16- BOOGIE STAR (70s/DISCO)
SUNDAY, JULY 23- KELLY BOYZ (COUNTRY)
SUNDAY, JULY 30- 80'z ALL STARS (80s)
SUNDAY, AUGUST 6- YACHTY BY NATURE (YACHT ROCK)
SUNDAY, AUGUST 13- THE MIGHTY UNTOUCHABLES (TOP 40/POP)
2. PRESENTATIONS AND PROCLAMATIONS- None.
3. PUBLIC COMMENTS
The following individuals submitted eComments to the Council on matters within the jurisdiction of the City Council:
Hengameh Abraham, Iranian American Engagement Director for the Republican Party of Orange County, mentioned he attended a prior City Council meeting where he asked the City Council to pass a Resolution condemning the Islamic Republic of Iran.
Julie Creed, Dove Canyon resident, inquired what is being done for the homeless and how they are being ethically treated.
Polly Kuykendall, City of Rancho Santa Margarita resident, noted she does not believe the pride flag should be flown at City Hall, and inquired regarding the Automated License Plate Reader cameras and privacy issues.
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Nina Mehrnouche, City of Rancho Santa Margarita resident, reported her home was vandalized and believes it was due to her displaying solidarity with the LGTBQA community.
The following individual addressed the Council on matters within the jurisdiction of the City Council:
Katie Quinn, City of Rancho Santa Margarita resident, spoke regarding an incident that occurred on March 13, 2023, where a trespasser entered her son's elementary school; she asked the City Council to assign additional School Resource Officers to the schools.
4. CONSENT CALENDAR
Council Member Beall moved, seconded by Council Member McGirr to approve the Consent Calendar (Item Nos. 4.1 through 4.9).
The motion was approved by the following vote:
AYES: Council Members Beall, Figueroa, McGirr, Mayor Pro Tempore Gamble, Mayor Holloway (5)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None (0)
4.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA Waived reading in full of all ordinances on the agenda and declared that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 APPROVAL OF MINUTES
Approved the May 24, 2023 City Council Regular meeting minutes.
4.3 APPROVAL OF WARRANT REGISTERS DATED MAY 22, 2023 THROUGH JUNE 5, 2023
Approved the warrant registers totaling $763,639.34.
4.4 APPROVAL OF JOINT COOPERATIVE AGREEMENT WITH THE ORANGE COUNTY
TRANSPORTATION AUTHORITY FOR A COUNTYWIDE SIGNAL SYNCHRONIZATION
BASELINE PROJECT
1) Approved the Cooperative Agreement with the Orange County Transportation Authority (OCTA) for a Countywide Signal Synchronization Baseline Project; and 2) Authorized the Mayor to sign the agreement at a future date upon OCTA General Counsel signing the agreement.
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4.5 NOTICE OF COMPLETION FOR THE FISCAL YEAR 2022-23 AMERICANS WITH
DISABILITIES ACT CURB RAMP INSTALLATION - COMMUNITY DEVELOPMENT
BLOCK GRANT PROJECT
1) Accepted the improvements for the Fiscal Year 2022-23 Americans with Disabilities Act Curb Ramp Installation- Community Development Block Grant Project; and 2) Authorized the City Clerk to file a Notice of Completion with the County of Orange Recorder's Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and
3) Authorized the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
4.6 RESOLUTION FOR RENEWED MEASURE M (M2) ELIGIBILITY TO UPDATE STATUS
OF THE CIRCULATION ELEMENT, MITIGATION FEE PROGRAM, AND LOCAL
SIGNAL SYNCHRONIZATION PLAN
1) Adopted Resolution No. 23-06-14-01 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA
MARGARITA, CALIFORNIA, CONCERNING THE STATUS AND UPDATE OF
THE CIRCULATION ELEMENT, AND MITIGATION FEE PROGRAM FOR THE MEASURE M (M2) PROGRAM
2) Adopted Resolution No. 23-06-14-02 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA
MARGARITA, CALIFORNIA, CONCERNING THE UPDATE OF THE LOCAL SIGNAL SYNCHRONIZATION PLAN FOR THE MEASURE M (M2) PROGRAM 3) Directed staff to submit the required Renewed Measure M eligibility submittal documents with the Orange County Transportation Authority.
4.7 PROPOSED RESOLUTION AMENDING AND RESTATING THE PERSONNEL
POLICIES AND PROCEDURES MANUAL
Adopted Resolution No. 23-06-14-03 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA
MARGARITA, CALIFORNIA, AMENDING AND RESTATING OF THE PERSONNEL
POLICIES AND PROCEDURES MANUAL FOR THE CITY OF RANCHO SANTA
MARGARITA
4.8 AGREEMENT FOR LAW ENFORCEMENT SERVICES WITH THE COUNTY OF ORANGE
1) Approved an agreement with the County of Orange for Law Enforcement Services for an amount estimated at $10,607,898 for Fiscal Year 2023/24; and 3 City of Rancho Santa Margarita
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2) Authorized the Mayor to execute the proposed agreement for Law Enforcement Services with the County of Orange.
4.9 CITY REPRESENTATIVE REPORT FOR THE ORANGE COUNTY MOSQUITO AND
VECTOR CONTROL DISTRICT
Received and filed the report submitted by the City Council's appointed representative to the Orange County Mosquito and Vector Control District.
ITEMS REMOVED FROM THE CONSENT CALENDAR- None.
5. PUBLIC HEARING ITEMS
5.1 ADOPTION OF OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM BUDGET PLAN FOR FISCAL YEAR 2023/24
Mayor Holloway introduced City Manager Cervantez who invited Stefanie Turner, Finance Director, and Brendan Dugan, Public Works Director/City Engineer, all of whom presented a detailed Budget and Capital Improvement overview.
Mayor Holloway recessed the City Council meeting at 7:34 p.m. for the City Council to partake in the Flag Day ceremony at Central Park.
Mayor Holloway reconvened the City CouncH meeting in the Council Chambers at 7:50 p.m.
Mayor Holloway opened the item to Council questions of staff.
Council Member Beall inquired when the Antonio Parkway Gateway Enhancements monument sign would be brought back to the City Council for discussion and how the sign could be incorporated into the budget if the City Council so chooses to include the project.
Council Member Figueroa inquired if the Veterans Monument in Central Park design estimate is a true estimate and a timeframe for the monument construction; asked for clarification on the Community Services increase for Fiscal Year 2023/24. Council Member Figueroa commended City staff and Council for their time on the budget.
Council Member McGirr inquired regarding the Antonio Parkway Gateway Enhancements and asked that if the monument costs come in at a desirable cost, would both the median and monument be completed at the same time.
Mayor Pro Tempore Gamble expressed her appreciation of staff's excellent work on the budget.
Mayor Holloway asked for clarification of the General Fund Revenues Investment Earnings at a 568% increase; inquired if there will be more movement in the revenue shift to local agencies with in-state distribution centers; and inquired as to the change in the law enforcement contract as a percentage of budget.
Mayor Holloway opened the public hearing to receive public testimony, seeing no one present to address the City Council; Mayor Holloway closed the public hearing.
Mayor Holloway opened the item to Council discussion and deliberation. 4 i
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Council Member Beall noted this is a great budget and one to be proud of, it shows the years of careful stewardship of taxpayers money has paid off, and thanked the City Council for working hard on the budget.
Council Member Figueroa thanked City staff and her Council colleagues for the time it takes to review the budget items.
Council Member McGirr complimented City staff and City Manager Cervantez for moving things around so quickly.
Mayor Pro Tempore Gamble noted she deeply appreciates the budget this year and thanked City staff for all their work.
Mayor Holloway noted the impressive team effort that goes into the budget and pointed out the sales tax revenue decrease.
Council Member McGirr moved, seconded by Council Member Figueroa to approve the following staff recommendations:
Adopted Resolution No. 23-06-14-04 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA
MARGARITA, CALIFORNIA, ADOPTING THE OPERATING BUDGET AND
CAPITAL IMPROVEMENT PROGRAM BUDGET PLAN FOR FISCAL YEAR 2023/24
Adopted Resolution No. 23-06-14-05 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA
MARGARITA, CALIFORNIA, ADOPTING A SEVEN-YEAR CAPITAL
IMPROVEMENT PROGRAM IN CONFORMANCE WITH RENEWED MEASURE M (M2) REQUIREMENTS
Adopted Resolution No. 23-06-14-06 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA
MARGARITA, CALIFORNIA, AUTHORIZING THE EXPENDITURE OF
COMMUNITY ASSISTANCE FUNDING TO THE RSM CHAMBER OF
COMMERCE TO SUPPORT RANCHO FAMILY FEST AND THE RANCHO SANTA
MARGARITA BUSINESS COMMUNITY
Adopted Resolution No. 23-06-14-07 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA
MARGARITA, CALIFORNIA, AUTHORIZING THE EXPENDITURE OF
COMMUNITY ASSISTANCE FUNDING TO THE RANCHO SANTA
MARGARITA LANDSCAPE AND RECREATION CORPORATION (SAMLARC) TO
SUPPORT COMMUNITY BEAUTIFICATION AND PROMOTION EFFORTS
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Adopted Resolution No. 23-06-14-08 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA
MARGARITA, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023/24
The motion was approved by the following vote:
AYES: Council Members Beall, Figueroa, McGirr, Mayor Pro Tempore Gamble, Mayor Holloway (5)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None (0)
6. CONTINUED ITEMS- None.
7. NEW BUSINESS
7.1 PROPOSED RESOLUTION ESTABLISHING CLASSES OF REGULAR EMPLOYMENT,
SALARY RANGES, AND BENEFITS FOR EMPLOYEES WITH THE CITY AND RESCINDING RESOLUTION NO. 22-06-08-08
Mayor Holloway introduced City Manager Cervantez who invited Cheryl Kuta, Assistant City Manager/Development Services Director, who provided a brief overview of the staff report.
Mayor Holloway opened the item to Council questions of staff.
Mayor Pro Tempore Gamble believes the City has achieved the perfect staff and it is important to her that staff is compensated fairly.
Mayor Holloway noted City staff is an all-star team and thanked City Manager Cervantez for leading the process and representing the employees.
Mayor Pro Tempore Gamble moved, seconded by Council Member Beall to approve the following staff recommendations:
1) Received an oral report; and
2) Adopted Resolution No. 23-06-14-09 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA
MARGARITA, CALIFORNIA, ESTABLISHING CLASSES OF REGULAR
EMPLOYMENT, SALARY RANGES, AND BENEFITS FOR EMPLOYEES WITH THE CITY AND RESCINDING RESOLUTION NO. 22-06-08-08
The motion was approved by the following vote:
AYES: Council Members Beall, Figueroa, McGirr, Mayor Pro Tempore Gamble, Mayor Holloway (5)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None (0)
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8. PUBLIC COMMENTS
The following individual addressed the Council on matters within the jurisdiction of the City Council:
Julie Creed, Dove Canyon resident, shared regarding a homeless person that she was trying to assist; believes that the City should be better equipped for these situations and more aware and compassionate when someone is asking for assistance.
9. CITY MANAGER REPORT- None.
10. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
10.1 COMMITTEE ASSIGNMENT REPORTS
Received Oral Reports on the following City Council Committee Assignments:
1) ORANGE COUNTY FIRE AUTHORITY
Mayor Pro Tempore Gamble reported she attended the Orange County Fire Authority (OCFA) meeting held on May 25, 2023. Mayor Pro Tempore Gamble reported the OCFA approved their budget and they predict a balanced budget for the next five years. Mayor Pro Tempore Gamble noted that in September of 2013, the OCFA's Board of Directors, approved the accelerated pension pay down program also known as "Snowball Plan" and have now achieved more funding than anticipated. 2) ORANGE COUNTY PUBLIC LIBRARY ADVISORY BOARD
Council Member Figueroa reported she attended the Orange County Public Library Advisory Board (LAB) meeting held on May 25, 2023. Council Member Figueroa reported the LAB approved the Fiscal Year 2023/24 budget.
10.2 COUNCIL MEMBER REPORT/COMMENT
Council Member McGirr thanked City staff, Eagle Scouts and Veterans for the Flag Day ceremony held today.
Mayor Pro Tempore Gamble echoed Council Member McGirrs comments. Mayor Pro Tempore Gamble thanked OCFA Division Chief Cheyne Maule for the fire safety presentation held on Tuesday, June 6, 2023. Mayor Pro Tempore Gamble credited Council Member Figueroa for bringing forth the fire presentation.
Council Member Figueroa noted that on Tuesday, June 20, 2023, at 5:30 p.m. located at the Bell Tower Regional Community Center, Assemblywoman Sanchez and Orange County Supervisor Don Wagner are co-hosting a Drug Awareness Seminar for parents.
Mayor Holloway noted he is receiving a lot of feedback from residents on the great social media outreach they are receiving from the OCSD, City and RSM Chamber of Commerce. 7 City of Rancho Santa Margarita
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ADJOURNMENT
Mayor Holloway adjourned the meeting at 8:50 p.m., to the next regularly scheduled meeting of the City Council to be held on Wednesday, June 28, 2023, at 7:00 p.m., in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
PREPARED BY: a {)t.
YC ~ Approved: June 28, 2023
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