CITY OF RANCHO SANTA MARGARITA
CITY COUNCIL REGULAR MEETING MINUTES
June 28, 2023
The meeting was called to order at 7:03 p.m. in the Council Chambers. Present: Mayor Jerry Holloway, Mayor Pro Tempore Carol A. Gamble, Council Members L. Anthony Beall, Anne D. Figueroa and Bradley J. McGirr (5). Absent: None (0). The Salute to the Flag was led by Council Member Beall.
Staff Present: Jennifer M. Cervantez, City Manager; Gregory E. Simonian, City Attorney; Cheryi Kuta, Assistant City Manager/Development Services Director; Brendan Dugan, Public Works Director/City Engineer; Stefanie Turner, Finance Director; Mihaela Kennedy, Captain; Amy Diaz, City Clerk.
SCHEDULE OF FUTURE EVENTS
Jennifer Cervantez, City Manager, announced the following:
1.1 INDEPENDENCE DAY, TUESDAY, JULY 4, 2023 - ÇITY HALL CLOSED
1.2 SUMMER CONCERT SERIES, LOCATED AT CENTRAL PARK FROM 6:00 TO 8:00 P.M.:
SUNDAY, JULY 9 - 90s ROCKSHOW (90s)
SUNDAY, JULY 16 - BOOGIE STAR (70s/DISCO)
SUNDAY, JULY 23 - KELLY BOYZ (COUNTRY)
SUNDAY, JULY 30 - 80'z ALL STARS (80s)
SUNDAY, AUGUST 6 - YACHTY BY NATURE (YACHT ROCK)
SUNDAY, AUGUST 13 - THE MIGHTY UNTOUCHABLES (TOP 40/POP)
PRESENTATIONS AND PROCLAMATIONS
2.1 CERTIFICATE OF RECOGNITION - SAFEST CITY IN CALIFORNIA, PRESENTED BY DONALD P. WAGNER, CHAIRMAN OF THE ORANGE COUNTY BOARD OF
SUPERVISORS
Mayor Holloway announced Orange County Board of Supervisor Don Wagner was unable to attend the meeting.
2.2 PRESENTATION - RECYCLE FROM HOME PROGRAM LAUNCH
Mayor Holloway invited the following forward from the Recycle from Home Program, Ryan Bloom, President, Damion Hickman, Marketing Director, and Ryan Hickman, Brand Ambassador, who introduced the program.
2.3 RSM CHAMBER OF COMMERCE - SCHEDULE OF EVENTS AND SHOP AND DINE
PROGRAM
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City Council Regular Meeting Minutes June 28, 2023
Mayor Holloway invited Josh Bastian, President of the RSM Chamber of Commerce, forward to present the Shop and Dine Program.
3. PUBLIC COMMENTS
The following individuals addressed the Council on matters within the jurisdiction of the City Council:
Ethan Murray, District 38 Representative for Senator Catherine Blakespear, provided a legislative update to the City Council.
Adam Chrisope, 71st District of California Assembly Representative for Assemblywoman Kate Sanchez, provided a legislative update to the City Council.
4. CONSENT CALENDAR
Council Member Beall moved, seconded by Mayor Pro Tempore Gamble to approve the Consent Calendar (Item Nos. 4. 1 through 4.6).
The motion was approved by the following vote:
AYES: Council Members Beall, Figueroa, McGirr, Mayor Pro Tempore Gamble, Mayor Holloway (5)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None (0)
4.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA Waived reading in full of all ordinances on the agenda and declared that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 APPROVAL OF MINUTES
Approved the June 14, 2023 City Council Regular meeting minutes.
4.3 APPROVAL OF WARRANT REGISTERS DATED JUNE 12, 2023 AND JUNE 19, 2023 Approved the warrant registers totaling $419,668.86.
4.4 INVESTMENT REPORT FOR THE MONTH OF MAY 2023
Received and filed the Investment Report for the month of May 2023.
4.5 RESOLUTION TO ALLOCATE THE APPROPRIATE ROADWAY MAINTENANCE AND
REHABILITATION ACCOUNT (RMRA) FUNDS, IN THE ESTIMATED AMOUNT OF $430,000 TOWARD THE ANNUAL RESIDENTIAL SLURRY SEAL PROJECT (ZONE 6A), $1,000,000 TOWARD THE ANNUAL RESIDENTIAL OVERLAY PROJECT (ZONE 6A), $240,000 TOWARD THE ANTONIO PARKWAY PAVEMENT REHABILITATION PROJECT (AVENIDA DE LAS BANDERAS TO BREEZY MEADOWS) AND $360,000
TOWARD THE ANTONIO PARKWAY GATEWAY IMPROVEMENTS PROJECT - 2 City of Rancho Santa Margarita
City Council Regular Meeting Minutes June 28, 2023
MEDIAN CONSTRUCTION (ANTONIO PARKWAY FROM SOUTHERLY LIMITS TO TIJERAS CREEK) TO THE FISCAL YEAR 2023/24 CAPITAL IMPROVEMENT
PROGRAM (CIP)
Adopted Resolution No. 23-06-28-01 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA
MARGARITA, CALIFORNIA, ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-2024 FUNDED BY SB 1: THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017
4.6 APPROVAL OF ORANGE COUNTY FUNDTRACKER CAPITAL IMPROVEMENT
PROJECT LISTING
1) Approved Orange County Fundtracker Capital Improvement Project Listing; and 2) Directed staff to submit the required Renewed Measure M eligibility submittal documents with the Orange Council Transportation Authority.
ITEMS REMOVED FROM THE CONSENT CALENDAR - None.
5. PUBLIC HEARING ITEMS - None.
Mayor Holloway, with the consensus of the City Council, announced the City Council would hear Agenda Item No. 7.1 first, then Agenda Item No. 6.1.
7. NEW BUSINESS
7.1 PROPOSED CONSULTING SERVICES AGREEMENT WITH MERCY HOUSE LIVING
CENTERS TO PROVIDE HOMELESS OUTREACH SERVICES
Mayor Holloway introduced Cheryl Kuta, Assistant City Manager/Development Services Director, who invited forward James Brooks, Emergency Services Director, and Carol Sullivan, , Outreach Manager, with Mercy House Living Centers, who presented a brief overview of services.
Assistant City Manager/Development Services Director Kuta provided a brief overview of the staff report and announced the supplemental item provided to the City Council is the signed contract page for Mercy House Living Centers.
Mayor Holloway opened the item to City Council questions of staff.
Council Member McGirr commended Mr. Brooks and Ms. Sullivan for their dedicated work.
Mayor Pro Tempore Gamble expressed her appreciation to Mr. Brooks and Ms. Sullivan for their dedicated work. Mayor Pro Tempore Gamble inquired of the number one reason for homelessness in the City.
Council Member Beall inquired how the contract would be implemented if someone was experiencing homelessness.
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City Council Regular Meeting Minutes June 28, 2023
Council Member Figueroa stated the program notates 178 active clients, inquired if that number is throughout all South Orange County cities, and asked if the number is growing.
Council Member Figueroa thanked Mercy House Living Centers for their dedicated work.
Mayor Holloway also thanked Mercy House Living Centers for their dedicated work.
Council Member McGirr moved, seconded by Council Member Figueroa to approve the following staff recommendations:
1) Approved a proposed Consulting Services Agreement with Mercy House Living Centers to provide Homeless Outreach Services for 16 hours per week, for a two-year term in a maximum not-to-exceed contract amount of $89,607; and 2) Authorized the Mayor to execute the proposed Consulting Services Agreement for Homeless Outreach Services with Mercy House Living Centers.
The motion was approved by the following vote:
AYES: Council Members Beall, Figueroa, McGirr, Mayor Pro Tempore Gamble, Mayor Holloway (5)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None (0)
CONTINUED ITEMS
6.1 APPROVE A RESOLUTION AMENDING AND RESTATING THE CITY'S GENERAL
FUND RESERVES POLICY AND ALLOCATION OF FUND BALANCE
Mayor Holloway introduced Stefanie Turner, Finance Director, who presented the brief overview of the staff report.
Mayor Holloway opened the item to City Council questions of staff.
Council Member Figueroa thanked City staff and Council colleagues for being prudent with the financial plan for the City.
Council Member McGirr noted the City is fortunate to have a balanced budget and thanked Finance Director Turner for all her work on the budget.
Mayor Pro Tempore Gamble thanked City Manager Cervantez and staff for further definitions for facilities and infrastructure.
Mayor Holloway thanked City staff and Council colleagues for all their hard work on the Reserves Policy.
Council Member Beall moved, seconded by Mayor Pro Tempore Gamble to approve the following staff recommendations:
1) Approved the proposed 10-Year Target Reserve Balance; and 4 City of Rancho Santa Margarita
City Council Regular Meeting Minutes June 28, 2023
2) Adopted Resolution No. 23-06-28-02 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA
MARGARITA, CALIFORNIA, AMENDING AND RESTATING THE RESERVES
POLICY FOR ALLOCATION OF AVAILABLE FUND BALANCE AND FOR THE
PURPOSE OF ADJUSTING ESTABLISHED ALLOCATIONS OF AVAILABLE
GENERAL FUND BALANCE AND FOR THE PURPOSE OF COMPLYING
WITH REQUIREMENTS OF STATEMENT NO. 54 OF THE GOVERNMENTAL
ACCOUNTING STANDARDS BOARD
The motion was approved by the following vote:
AYES: Council Members Beall, Figueroa, McGirr, Mayor Pro Tempore Gamble, Mayor Holloway (5)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None (0)
PUBLIC COMMENTS - None.
CITY MANAGER REPORT
City Manager Cervantez thanked the City Council for their input on the Reserves, and noted it truly is a team effort and staff appreciates all the great ideas and discussion from the Council to modernize the policy. City Manager Cervantez announced the Recycle from Home Program is launching in the City of Rancho Santa Margarita.
10. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
10.1 COMMITTEE ASSIGNMENT REPORTS
Received an Oral Report on the following City Council Committee Assignment:
1) FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCIES
Council Member Beall reported he attended the Foothill/Eastern Transportation Corridor Agencies (TCA) meeting held on June 8, 2023. Council Member Beall reported the TCA approved the Fiscal Year 2023/24 budget and annual Capital Improvement Plan. Council Member Beall announced the big project that will be coming for development soon will be the 241/91 express connector project.
10.2 COUNCIL MEMBER REPORT/COMMENT
Council Member McGirr announced the Zero Trash program will be held Saturday, July 1, 2023. Council Member McGirr shared he is looking forward to the first summer concert on Sunday, July 9, 2023.
Council Member Figueroa elaborated on the Recycle from Home Program.
Mayor Holloway reminded everyone to shop and dine in the City. Mayor Holloway thanked the first responders, Chief Kennedy, Orange County Sheriff's Department Deputies, and the Orange County Fire Authority, for all they do.
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11. CLOSED SESSION
ANNOUNCEMENT OF CLOSED SESSION ITEMS
The City Council convened in Closed Session, in the City Council Conference Room, City Hall, to consider the following matters:
11.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to California Government Code Section 54956.9
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: (1 potential case: receipt of written notice threatening litigation from the Law Offices of Michelle R. Jackson alleging violation of the California Voting Rights Act.)
"Threat of Litigation Attached"
PUBLIC COMMENT ON CLOSED SESSION ITEM - None.
ADJOURN TO CITY COUNCIL CONFERENCE ROOM
CONVENE INTO CLOSED SESSION
The City Council convened in Closed Session at 8:20 p.m., to consider the matters listed above.
RECONVENE TO CITY COUNCIL CHAMBERS
The City Council reconvened in regular session at 9:09 p.m., in the City Council Chambers.
CLOSED SESSION REPORT
Gregory E. Simonian, City Attorney, reported the City Council convened in Closed Session pursuant to the authority identified on the agenda, conference with legal counsel anticipated litigation, as a result of the closed session there was no reportable action taken.
ADJOURNMENT
Mayor Holloway adjourned the meeting at 9:09 p.m., to the next regularly scheduled meeting of the City Council to be held on Wednesday, July 12, 2023, at 7:00 p.m., in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
Y, MAYOI
PREPARED BY:
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Approved: July 12, 2023
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