CITY COUNCIL
REGULAR MEETING
August 9, 2023
07:00 P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Holloway, Jerry, Mayor
Gamble, Carol A., Mayor Pro Tempore
Beall, L. Anthony, Council Member
Figueroa, Anne D., Council Member
McGirr, Bradley J., Council Member
1. SCHEDULE OF FUTURE EVENTS
1.1 SUMMER CONCERT SERIES, LOCATED AT CENTRAL PARK FROM 6:00 TO 8:00 P.M.: SUNDAY, AUGUST 13 – THE MIGHTY UNTOUCHABLES (TOP 40/POP)
2. PRESENTATIONS AND PROCLAMATIONS
2.1 PRESENTATION – CERTIFICATE OF RECOGNITION FOR THE SAFEST CITY PRESENTED TO THE CITY BY DONALD P. WAGNER, CHAIRMAN OF THE ORANGE COUNTY BOARD OF SUPERVISORS
2.2 PRESENTATION – ORANGE COUNTY MOSQUITO AND VECTOR CONTROL DISTRICT UPDATE BY APRIL JOSEPHSON
3. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
4. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
4.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the following:
1)
July 12, 2023 City Council Special meeting minutes; and 2)
July 12, 2023 City Council Regular meeting minutes; and 3)
July 24, 2023 City Council Special meeting minutes.
Item No. 4.2
4.3 CLAIMS FILED AGAINST THE CITY BY BYRON MICHAEL PURCELL, ESQ. ON BEHALF OF CLAIMANTS ESMERALDA ZAMARRON AND ALEJANDRO FLORES, JR., CLAIMS NO. 23-007 AND 23-008 (Diaz) RECOMMENDATION:
Reject Claims No. 23-007 and 23-008 presented by attorney Byron Michael Purcell, Esq. on behalf of claimants Esmeralda Zamarron and Alejandro Flores, Jr. on June 26, 2023, and direct the City Clerk to send the required claim rejection notification letter to the claimants.
Item No. 4.3
4.4 APPROVAL OF WARRANT REGISTERS DATED JULY 10, 2023 THROUGH JULY 31, 2023 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $2,728,905.52.
Item No. 4.4
4.5 INVESTMENT REPORT FOR THE MONTH OF JUNE 2023 (Turner) RECOMMENDATION:
Receive and file the Investment Report for the month of June 2023.
Item No. 4.5
4.6 APPROVAL OF THE CALPERS UNFUNDED ACCRUED LIABILITY PAY-DOWN PAYMENT YEAR 1 FOR THE CITY OF RANCHO SANTA MARGARITA (Turner) 1)
Approve the CalPERS Additional Unfunded Accrued Liability (UAL) Payment Request form for Year 1 of the 5 Year Pay-down plan; and 2)
Authorize the City Manager to sign the Additional UAL Payment Request form.
Item No. 4.6
4.7 NOTICE OF COMPLETION FOR THE FISCAL YEAR 2022-23 ANNUAL RESIDENTIAL OVERLAY PROJECT (Dugan) 1)
Accept the improvements for the Fiscal Year 2022-23 Annual Residential Overlay Project; and 2)
Authorize the City Clerk to file a Notice of Completion with the County of Orange Recorder’s Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and 3)
Authorize the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
Item No. 4.7
4.8 NOTICE OF COMPLETION FOR THE FISCAL YEAR 2022-23 ANNUAL RESIDENTIAL SLURRY SEAL PROJECT (Dugan) 1)
Accept the improvements for the Fiscal Year 2022-23 Annual Residential Slurry Seal Project; and 2)
Authorize the City Clerk to file a Notice of Completion with the County of Orange Recorder’s Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and 3)
Authorize the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
Item No. 4.8
4.9 NOTICE OF COMPLETION FOR THE FISCAL YEAR 2022-23 TRAFFIC SIGNAL ENHANCEMENTS PROJECT (Dugan) 1)
Accept the improvements for the Fiscal Year 2022-23 Traffic Signal Enhancements Project; and 2)
Authorize the City Clerk to file a Notice of Completion with the County of Orange Recorder’s Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and 3)
Authorize the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
Item No. 4.9
4.10 APPROVAL OF A PURCHASE ORDER WITH SOUTH COAST LIGHTING & DESIGN, INC. TO PROCURE MATERIALS FOR THE FISCAL YEAR 2023/24 TRAFFIC SIGNAL ENHANCEMENTS PROJECT IN THE AMOUNT OF $155,875.46 (Dugan) 1)
Waive competitive formal bidding requirements and procedures set forth in the City of Rancho Santa Margarita Municipal Code (RSMMC) Section 3.07.060 and authorize the sole source procurement with regards to approval of a Purchase Order with South Coast Lighting & Design, Inc., as it is hereby found and determined, pursuant to RSMMC Section 3.07.070, that a specific make, model, or brand is necessary to match existing city goods and supplies or equipment or to facilitate the continuity of effective maintenance and support based on the information presented herein by City staff; and 2)
Approve a Purchase Order to South Coast Lighting & Design, Inc. for traffic signal enhancement materials in the amount of $155,875.46; and 3)
Authorize the City Manager to sign the City’s standard Purchase Order with South Coast Lighting & Design, Inc.
Item No. 4.10
4.11 ADOPTION OF AMENDED AND RESTATED CITY COUNCIL POLICY NO. 2.4 REGARDING REIMBURSEMENT OF EXPENSES INCURRED FOR OFFICIAL CITY BUSINESS (Cervantez) RECOMMENDATION:
Approve the amended and restated City Council Policy No. 2.4 Reimbursement of Expenses Incurred for Official City Business by Elected or Appointed Officials and City Employees.
Item No. 4.11
4.12 RESPONSE TO 2022-2023 ORANGE COUNTY GRAND JURY REPORT DATED JUNE 12, 2023 ENTITLED, "WELCOME TO THE NEIGHBORHOOD, ARE CITIES RESPONSIBILY MANAGING THE INTEGRATION OF GROUP HOMES?" (Kuta) RECOMMENDATION:
Authorize the Mayor to sign the response letter to the Orange County Grand Jury relative to the findings and recommendations contained in the June 12, 2023 report entitled, "Welcome to the Neighborhood, Are cities responsibly managing the integration of group homes?" Item No. 4.12
ITEMS REMOVED FROM THE CONSENT CALENDAR
5. PUBLIC HEARING ITEMS
6. CONTINUED ITEMS
7. NEW BUSINESS
8. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
9. CITY MANAGER REPORT
10. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
10.1 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive an Oral Report on the following City Council Committee Assignment:
1)
FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCIES (Council Member Beall) – July 13, 2023 Meeting
10.2 COUNCIL MEMBER REPORTS/COMMENTS
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, August 23, 2023, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on August 04, 2023, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
______________________________
DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.