CITY OF RANCHO SANTA MARGARITA
CITY COUNCIL REGULAR MEETING MINUTES
August 9, 2023
The meeting was called to order at 7:03 p.m. in the Council Chambers. Present: Council Members L.
Anthony Beall, Anne D. Figueroa and Bradley J. McGirr (3). Absent: Mayor Jerry Holloway and Mayor Pro Tempore Carol A. Gamble (2). The Salute to the Flag was led by Council Member Figueroa.
Staff Present: Jennifer M. Cervantez, City Manager; Gregory E. Simonian, City Attorney; Cheryl Kuta, Assistant City Manager/Development Services Director; Brendan Dugan, Public Works Director/City Engineer; Stefanie Turner, Finance Director; Mihaela Kennedy, Captain; Amy Diaz, City Clerk.
1. SCHEDULE OF FUTURE EVENTS
Jennifer Cervantez, City Manager, announced the following:
1.1 SUMMER CONCERT SERIES, LOCATED AT CENTRAL PARK FROM 6:00 TO 8:00 P.M.: SUNDAY, AUGUST 13- THE MIGHTY UNTOUCHABLES (TOP 40/POP)
2. PRESENTATIONS AND PROCLAMATIONS
2.1 PRESENTATION - CERTIFICATE OF RECOGNITION FOR THE SAFEST CITY PRESENTED TO THE CITY BY DONALD P. WAGNER, CHAIRMAN OF THE ORANGE
COUNTY BOARD OF SUPERVISORS
Council Member McGirr introduced Donald P. Wagner, Chairman of the Orange County Board of Supervisors, who presented the City with a Certificate of Recognition for being named one of the top ten safest cities in California.
2.2 PRESENTATION - ORANGE COUNTY MOSQUITO AND VECTOR CONTROL
DISTRICT UPDATE BY APRIL JOSEPHSON
Council Member McGirr introduced April Josephson, Orange County Mosquito and Vector Control District City representative, who provided an update on mosquitoes, rats, and the Irradiation Sterile Insect Technique Project.
Council Member McGirr thanked Ms. Josephson for her dedication on the OCMVCD.
Council Member Figueroa inquired if the OCMVCD is worried that the West Nile Virus will spike due to the increase of mosquitoes.
Council Member Beall thanked Ms. Josephson for her nine years of service on the OCMVCD. Council Member Beall inquired why the OCMVCD stopped providing services to eradicate rats. ·
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City Council Regular Meeting Minutes August9,2023
3. PUBLIC COMMENTS
The following individual addressed the Council on matters within the jurisdiction of the City Council:
April Josephson, City of Rancho Santa Margarita resident, provided an update on the Pet Adoption Center of Orange County. Ms. Josephson noted the facility is located in Lake Forest and their website is www.adoptocpets.org.
Council Member McGirr stated that this is a great opportunity to support Ms. Josephson and her organization, Pet Adoption Center of Orange County.
Council Member Figueroa noted Ms. Josephson's passion for animals and commended her for all her time and effort at the Pet Adoption Center of Orange County.
4. CONSENT CALENDAR
Council Member Beall moved, seconded by Council Member Figueroa to approve the Consent Calendar (Item Nos. 4.1 through 4.12).
The motion was approved by the following vote:
AYES: Council Members Beall, Figueroa, McGirr (3)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: Mayor Pro Tempore Gamble and Mayor Holloway (2)
4.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA Waived reading in full of all ordinances on the agenda and declared that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 APPROVAL OF MINUTES
Approved the following:
1) July 12, 2023 City Council Special meeting minutes; and 2) July 12, 2023 City Council Regular meeting minutes; and 3) July 24, 2023 City Council Special meeting minutes.
4.3 CLAIMS FILED AGAINST THE CITY BY BYRON MICHAEL PURCELL, ESQ. ON BEHALF OF CLAIMANTS ESMERALDA ZAMARRON AND ALEJANDRO FLORES, JR., CLAIMS NO. 23-007 AND 23-008
Rejected Claims No. 23-007 and 23-008 presented by attorney Byron Michael Purcell, l Esq. on behalf of claimants Esmeralda Zamarron and Alejandro Flores, Jr. on June 26, 2023, and directed the City Clerk to send the required claim rejection notification letter to -· the claimants.
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City Council Regular Meeting Minutes August9,2023
4.4 APPROVAL OF WARRANT REGISTERS DATED JULY 10, 2023 THROUGH JULY 31, 2023
Approved the warrant registers totaling $2,728,905.52.
4.5 INVESTMENT REPORT FOR THE MONTH OF JUNE 2023
Received and filed the Investment Report for the month of June 2023.
4.6 APPROVAL OF THE CALPERS UNFUNDED ACCRUED LIABILITY PAY-DOWN PAYMENT YEAR 1 FOR THE CITY OF RANCHO SANTA MARGARITA
1) Approved the CaiPERS Additional Unfunded Accrued Liability (UAL) Payment Request form for Year 1 of the 5 Year Pay-down plan; and 2) Authorized the City Manager to sign the Additional UAL Payment Request form.
4.7 NOTICE OF COMPLETION FOR THE FISCAL YEAR 2022-23 ANNUAL RESIDENTIAL
OVERLAY PROJECT
1) Accepted the improvements for the Fiscal Year 2022-23 Annual Residential Overlay Project; and
2) Authorized the City Clerk to file a Notice of Completion with the County of Orange Recorder's Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and
3) Authorized the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
4.8 NOTICE OF COMPLETION FOR THE FISCAL YEAR 2022-23 ANNUAL RESIDENTIAL
SLURRY SEAL PROJECT
1) Accepted the improvements for the Fiscal Year 2022-23 Annual Residential Slurry Seal Project; and
2) Authorized the City Clerk to file a Notice of Completion with the County of Orange Recorder's Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and
3) Authorized the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
4.9 NOTICE OF COMPLETION FOR THE FISCAL YEAR 2022-23 TRAFFIC SIGNAL
ENHANCEMENTS PROJECT
1) Accepted the improvements for the Fiscal Year 2022-23 Traffic Signal Enhancements Project; and
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City Council Regular Meeting Minutes August9,2023
2) Authorized the City Clerk to file a Notice of Completion with the County of Orange Recorder's Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and
3) Authorized the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
4.10 APPROVAL OF A PURCHASE ORDER WITH SOUTH COAST LIGHTING & DESIGN, INC. TO PROCURE MATERIALS FOR THE FISCAL YEAR 2023/24 TRAFFIC SIGNAL ENHANCEMENTS PROJECT IN THE AMOUNT OF $155,875.46
1) Waived competitive formal bidding requirements and procedures set forth in the City of Rancho Santa Margarita Municipal Code (RSMMC) Section 3.07.060 and authorize the sole source procurement with regards to approval of a Purchase Order with South Coast Lighting & Design, Inc., as it is hereby found and determined, pursuant to RSMMC Section 3.07.070, that a specific make, model, or brand is necessary to match existing city goods and supplies or equipment or to facilitate the continuity of effective maintenance and support based on the information presented herein by City staff; and
2) Approved a Purchase Order to South Coast Lighting & Design, Inc. for traffic signal enhancement materials in the amount of $155,875.46; and 3) Authorized the City Manager to sign the City's standard Purchase Order with South Coast Lighting & Design, Inc.
4.11 ADOPTION OF AMENDED AND RESTATED CITY COUNCIL POLICY NO. 2.4
REGARDING REIMBURSEMENT OF EXPENSES INCURRED FOR OFFICIAL CITY
BUSINESS
Approved the amended and restated City Council Policy No. 2.4 Reimbursement of Expenses Incurred for Official City Business by Elected or Appointed Officials and City Employees.
4.12 RESPONSE TO 2022-2023 ORANGE COUNTY GRAND JURY REPORT DATED JUNE 12, 2023 ENTITLED, "WELCOME TO THE NEIGHBORHOOD, ARE CITIES RESPONSIBIL Y MANAGING THE INTEGRATION OF GROUP HOMES?" Authorized the Mayor to sign the response letter to the Orange County Grand Jury relative to the findings and recommendations contained in the June 12, 2023 report entitled, "Welcome to the Neighborhood, Are cities responsibly managing the integration of group homes?"
ITEMS REMOVED FROM THE CONSENT CALENDAR- None.
5. PUBLIC HEARING ITEMS- None.
6. CONTINUED ITEMS- None.
7. NEW BUSINESS- None.
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8. PUBLIC COMMENTS- None.
9. CITY MANAGER REPORT- None.
10. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
10.1 COMMITTEE ASSIGNMENT REPORTS
Received an Oral Report on the following City Council Committee Assignment:
1) FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCIES
Council Member Beall reported he attended the Foothill/Eastern Transportation Corridor Agencies (TCA) meeting held on July 13, 2023. Council Member Beall reported that the Foothill Eastern Transportation Agency and the San Joaquin Hills Transportation Corridor Agency voted to appoint Ryan Chamberlain as the new Chief Executive Officer of the TCA, subject to successful negotiations of an employment contract.
10.2 COUNCIL MEMBER REPORT/COMMENT
Council Member Figueroa reported that RSM Cares will be hosting an annual backpack distribution for students returning to school. Council Member Figueroa noted that RSM Cares is in need of school supplies if anyone is interested in donating.
ADJOURNMENT
Council Member McGirr adjourned the meeting at 7:33 p.m., to the next regularly scheduled meeting of the City Council to be held on Wednesday, August 23, 2023, at 7:00p.m. , in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
Approved:August23, 2023
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