CITY COUNCIL
REGULAR MEETING
August 23, 2023
07:00 P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Holloway, Jerry, Mayor
Gamble, Carol A., Mayor Pro Tempore
Beall, L. Anthony, Council Member
Figueroa, Anne D., Council Member
McGirr, Bradley J., Council Member
1. SCHEDULE OF FUTURE EVENTS
1.1 LABOR DAY HOLIDAY, SEPTEMBER 4, 2023 – CITY HALL CLOSED
1.2 PATRIOT DAY COMMEMORATION – MONDAY, SEPTEMBER 11, 2023 AT 6:15 P.M., LOCATED AT THE CIVIC CENTER PLAZA
2. PRESENTATIONS AND PROCLAMATIONS
3. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
4. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
4.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the August 9, 2023 City Council Regular meeting minutes.
Item No. 4.2
4.3 APPROVAL OF WARRANT REGISTERS DATED AUGUST 7, 2023 AND AUGUST 14, 2023 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $1,716,438.72.
Item No. 4.3
4.4 INVESTMENT REPORT FOR THE MONTH OF JULY 2023 (Turner) RECOMMENDATION:
Receive and file the Investment Report for the month of July 2023.
Item No. 4.4
4.5 ADOPTION OF A RESOLUTION APPROVING THE CARRYOVER OF FISCAL YEAR 2022/23 APPROPRIATIONS AND AMENDING THE FISCAL YEAR 2023/24 CAPITAL IMPROVEMENT PROGRAM BUDGET (Dugan) RECOMMENDATION:
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, APPROVING THE CARRYOVER OF CERTAIN FISCAL YEAR 2022/23 APPROPRIATIONS AND AMENDING THE FISCAL YEAR 2023/24 CAPITAL IMPROVEMENT PROGRAM BUDGET TO INCLUDE THE CITY HALL AND BTRCC ENTRYWAY ENHANCEMENT PROJECT Item No. 4.5
4.6 PROPOSED PROFESSIONAL SERVICES AGREEMENT WITH KITTELSON & ASSOCIATES, INC. TO PREPARE A GENERAL PLAN CIRCULATION ELEMENT UPDATE (Kuta) 1)
Approve a proposed Professional Services Agreement with Kittelson & Associates, Inc. for transportation planning and engineering consulting services for preparation of the General Plan Circulation Element Update, with a two-year term in the total maximum not to exceed contract amount of $106,350; and 2)
Authorize the Mayor to execute the proposed Professional Services Agreement with Kittelson & Associates, Inc. for General Plan Circulation Element Update services.
Item No. 4.6
ITEMS REMOVED FROM THE CONSENT CALENDAR
5. PUBLIC HEARING ITEMS
6. CONTINUED ITEMS
6.1 DESIGN REVIEW FOR THE ANTONIO PARKWAY GATEWAY IMPROVEMENTS PROJECT (Dugan) 1)
Provide input and policy direction regarding final median design and monument design and cost estimates, as appropriate; and 2)
Provide authorization to proceed with final median design and preparation of plans and specifications; and 3)
Authorize staff to prepare a Resolution for City Council consideration to amend the Fiscal Year 2023-24 Capital Improvement Program (CIP) and CIP budget to include the gateway monument.
Item No. 6.1
7. NEW BUSINESS
7.1 APPROVAL OF A PROPOSED MASTER SERVICES AGREEMENT WITH FLOCK GROUP, INC., FOR AN AUTOMATED LICENSE PLATE READER (ALPR) SYSTEM AND SERVICES, AND APPROVAL OF A RESOLUTION AMENDING THE FISCAL YEAR 2023/24 OPERATING BUDGET (Kennedy) 1)
Waive formal competitive bidding requirements and procedures set forth in the Rancho Santa Margarita Municipal Code (RSMMC) Section 3.07.060, and authorize the procurement of an Automated License Plate Reader (ALPR) system and services from Flock Group, Inc., as it is hereby found and determined, pursuant to RSMMC Section 3.07.070(2), Section 3.07.070(9), Section 3.07.070(10), and Section 3.07.070(11), that the proposed ALPR system procurement is exempt from the City’s formal competitive bidding requirements and procedures based on the facts, findings, and information set forth herein by City staff; and 2)
Approve the proposed Master Services Agreement with Flock Group, Inc. for the procurement of an Automated License Plate Reader (ALPR) system and related services for an initial two-year term in the total not to exceed contract amount of $153,150.00, and 3)
Authorize the City Manager to execute the proposed Master Services Agreement with Flock Group, Inc.; and 4)
Find and determine that the deployment of an Automated License Plate Reader System is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, Cal. Code of Regs., Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment directly or indirectly; and 5)
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, AMENDING THE FISCAL YEAR 2023/24 OPERATING BUDGET TO INCLUDE ADDITIONAL FUNDING FOR THE AUTOMATED LICENSE PLATE READER PROGRAM Item No. 7.1
8. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
9. CITY MANAGER REPORT
10. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
10.1 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive an Oral Report on the following City Council Committee Assignment:
1)
FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCIES (Council Member Beall) – August 10, 2023 Meeting
10.2 COUNCIL MEMBER REPORTS/COMMENTS
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, September 13, 2023, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on August 18, 2023, by 6:00 p.m.
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AMY DIAZ, CITY CLERK
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DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.